ORACLE FINANCIALS E-BUSINESS SUITE, RELEASE 12

PERIOD-END PROCEDURES An Oracle White Paper June, 2009

Oracle Financials E-Business Suite, Release 12 Period End Procedures

i

Introduction
Background
This document has been put together by members of Oracle's internal EMEA Financials Professional Community, acknowledging that every Financials customer needs to successfully close the accounting books each period. Before the first external publication, various people from EMEA Applications Consulting and Financials Product Development have reviewed and enriched the content. If you have any comments or feedback, please read the paragraph ‘Status and Feedback’ below.

Objectives
This document provides guidance on period end procedures in Release 12 for Oracle Payables, Oracle Purchasing, Oracle Inventory, Oracle Order Management, Oracle Receivables, Oracle Assets, Oracle Projects, Oracle Cash Management, Oracle Treasury and Oracle General Ledger. It is intended to be generic, and does not relate to a specific organization. Both mandatory and optional steps are included herein. Procedures particular to year-end processing are also described. This document intends to provide a reference for planning period-end procedures for ‘real-life’ implementations. It describes the fundamental period-end steps involved for each, with particular emphasis on balancing the subledger applications to Oracle General Ledger, and attempts to provide an overview of the relative timing of these procedures for all installed Oracle applications. It is therefore the intention of this document to provide content from which relevant sections can be extracted, according to the applications installed for a particular organization. Any organization may choose to customize their period-end and yearend processes, for example opting to run additional reports, particular to the organization. Although this document particularly refers to ‘Period-End Procedures’, many of the processes can be performed more regularly throughout the accounting period, as required. Each subledger application provides control as to when and how often data is transferred from the subledger application to the General Ledger.

Assumptions
These ‘Period-End Procedures’ were written with the assumption that Oracle Financials was implemented for a single operating unit. Where an organization has implemented the ‘Multi-Org’ features of Oracle Financials, these procedures would need to be performed for each operating unit individually unless Multi-Org Access Control is enabled. Note: R12 requires multi-org functionality to be used. For further details refer to Oracle® Applications Upgrade Guide: Release 11i to Release 12 Oracle Workflow is incorporated in the Release 12 applications. It is assumed that these Workflow Processes will be monitored and attended to by a System Administrator on a regular basis. Some Workflow Processes like the Requisition Approval Workflow or the Purchase Order Approval Workflow will require a direct response from a message recipient rather than a System Administrator.
Oracle Financials E-Business Suite Release 12 Period End Procedures

Organization
This white paper contains twelve chapters and one appendix where you can find interesting links to more information. The first chapter describes the dependencies between the modules and the biggest change between Release 11i and Release 12, which is the introduction of Subledger Accounting (SLA). Then, the next ten chapters outline period-end procedures appropriate to the Oracle Applications covered in this document. The last chapter displays a summary of the main period-end procedures for each application and the relative timing of each.

Attention: If you are using more than one application, the last chapter is a good reference to see that the order of the steps for each application are undertaken in the right sequence, relative to the other applications you are using.

Status and Feedback
This white paper is intended to be a living document. As we gather new or changed information, we will revise and re-publish this paper. Therefore, we welcome all feedback from you. On the bottom of the My Oracle Support note where you have downloaded this document is a link where you can email us your comments.

Oracle Financials E-Business Suite Release 12 Period End Procedures

Table of Contents
INTRODUCTION ....................................................................................................................................................................... II CHAPTER 1 SLA AND PERIOD END CLOSE DEPENDENCIES ..................................................................................................... 8

Sub Ledger Accounting (SLA) – Business Process ............................................... 8 Sub Ledger Accounting (SLA) – Process Change ................................................ 8 Subledger Accounting (SLA) – Reconciliation..................................................... 9 Subledger Accounting (SLA) Close Process – General Steps .............................. 10 General – Period End Close Dependencies ...................................................... 11
CHAPTER 2 ORACLE ORDER MANAGEMENT ......................................................................................................................... 12

Business Requirements ................................................................................... 12 Procedures ................................................................................................... 12
1. Complete All Transactions for the Period Being Closed ...........................................................12 2. Ensure all Interfaces are Completed for the Period (Optional)..................................................13 3. Review Open Orders and Check the Workflow Status..............................................................14 4. Review Held Orders...................................................................................................................14 5. Review Customer Acceptances (Optional) ................................................................................15 6. Review Discounts ......................................................................................................................15 7. Review Backorders ....................................................................................................................15 8. Review and Correct Order Exceptions.......................................................................................16 9. Reconcile to Oracle Inventory....................................................................................................16 10. Create Service Contracts (Optional) ........................................................................................16 11. Reconcile to Oracle Receivables (Optional) ............................................................................17 12. Run Standard Period End Reports ...........................................................................................17
CHAPTER 3 ORACLE CASH MANAGEMENT ........................................................................................................................... 18

Business Requirements ................................................................................... 18 Procedures ................................................................................................... 18
1. Complete Daily Cash Management Activities ...........................................................................18 2. Load Bank Statements ...............................................................................................................18 3. Generate Sweep Transactions ....................................................................................................18 4. Create Bank Statement Cashflows .............................................................................................19 5. Reconcile Bank Statements........................................................................................................19 6. Create Miscellaneous Transactions............................................................................................19 6a.Complete Bank Transfers..........................................................................................................20 7. Review Auto-Reconciliation Execution Report.........................................................................20 8. Resolve Exceptions on the Auto-Reconciliation Execution Report ..........................................20 9. Run Bank Statement Detail Report............................................................................................20 10. Run Transactions Available for Reconciliation Report ...........................................................20 11. Resolve Un-reconciled Statement Lines ..................................................................................20 12. Post to General Ledger.............................................................................................................21 13. Run the GL Reconciliation Report...........................................................................................21 14. Run the Account Analysis Report for the General Ledger Cash Account ...............................21 15. Review the Account Analysis Report ......................................................................................21 16. Correct any Invalid Entries to the General Ledger Cash Account (Optional) .........................21
CHAPTER 4 ORACLE PAYABLES ............................................................................................................................................ 22
Oracle Financials E-Business Suite Release 12 Period End Procedures

.........37 11.............................. Open the Next Oracle Payables Period ...Business Requirements ........26 10........... Run Period Close Exceptions and Tieback Reports ....... Reconcile Oracle Payables Activity for the Period ........32 Period Statuses . 32 Project Periods and General Ledger Periods.................................................................................................................................. Run the Cost Distribution Processes.............................................................39 21........................................................................................................................................40 3.......... Close the Current Oracle Payables Period ................................................................................................................................33 3.................................. Review and Release Revenue for All Projects............................ Restore Access to User Maintenance Activities .................................... Reconcile Transaction Activity for the Period...................24 6......................40 2....... Accrue Uninvoiced Receipts..........................................25 8..................................38 16........................................................................................................................ Run Create Accounting to Process Revenue Accounting Events ......................... Reconcile Outstanding Customer Balances ..................................................................................................................................... Change the Current Oracle Projects Period Status from Pending Close to Closed .....................37 12..........42 Oracle Financials E-Business Suite Release 12 Period End Procedures .................................................................34 5................. Review the Payables to General Ledger Posting process After Completion..................38 17..... Complete all Maintenance Activities................................................... Run Generation Revenue Accounting Events Process.................39 18.................................29 14................................................... 40 Business Requirements .... Complete All Transactions for the Period Being Closed ................................... 22 Procedures ...................................................30 CHAPTER 5 ORACLE PROJECTS .................................................. Run the Generate Cost Accounting Events Program ............................................................................................................................................................. Advance the PA Reporting Period (Optional) ......................................39 19.................................... 32 Business Requirements .................................. Run Mass Additions Transfer to Oracle Assets .. Change the Current Oracle Projects Period Status from Open to Pending Close................. Run Maintenance Processes.................................................................................................26 9.......................39 20.................................. Complete All Transactions for the Period Being Closed ........................................................................32 General Exception Handling at Period End ...... Run Reports for Tax Reporting Purposes (Optional)..........................34 6.............23 4.................................39 CHAPTER 6 ORACLE RECEIVABLES................................................................. Permanently Close the Oracle Projects Period (Optional) ...............................................33 2..............................36 8................................................................ Submit the Unaccounted Transactions Sweep Program ........................................................37 10.......... Update Project Summary Amounts......................................................... Reconcile Cost Distribution Lines with General Ledger (Optional).................................................................36 7................................................... Review and Resolve Amounts to Post to the General Ledger ............. Generate Invoices.................................................38 15............................33 4...........................26 11.................................................23 3. 22 1....... Run Final Project Costing and Revenue Management Reports ...........37 14..29 13.... Transfer All Approved Invoices and Payments to the General Ledger...................................................... Reconcile Payments to Bank Statement Activity for the Period........ Run the Key Indicators Report (Optional) .............................. Transfer Invoices to Oracle Receivables................................................................ Generate Draft Revenue for All Projects ................................................................................. Run the Payables Approval Process for All Invoices .............. Interface Cost Transactions to Other Applications ..............................................................25 7.........................................................................37 9....................37 13............................................................................................................................33 Procedures .................................. ................................................................. Open the Next Oracle Projects Period ........................29 12................. 33 1.......................................................................................22 2............................................................................... 40 Procedures ..................................................................................................................... Complete All Transactions for the Period Being Closed .................................................24 5............35 6a............... 40 1......................................

.........48 2........ 59 1........44 7.......... Review the Unapplied Receipts Register......................65 Oracle Financials E-Business Suite Release 12 Period End Procedures ...................46 13................................ Transfer Summary or Detail Transactions . Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL ..........................................55 12........................45 10..............................48 3.........................................47 18............................. Run Depreciation ....................................61 7........................................ Assign All Assets to Distribution Lines...60 5...........................................................................................................................................................45 12...................................................46 16........... Review the Subledger Period Close Exceptions Report ......................................................64 4...............43 6........46 17................................................................... Review the Outstanding and Overdue Purchase Orders (Optional)....................................... Open the Next Oracle Receivables Period ...... Validate the Work in Process Inventory ........................................59 2...................44 9.........44 8................................... 48 Procedures ...................................................................................................................................61 8........................................... Identify and Review Un-invoiced Receipts (Period-End Accruals) ......................................................................................................................Perpetual Accruals ... Review Account Analysis Report ....................................... Open the Next Oracle Purchasing Period ...................... Run the Receipt Accruals ..........................................................49 5....45 11..................................................... Review the Current and Future Commitments (Optional).......................................................................49 4.............................................................................46 15.....64 3............................................... Reconcile the General Ledger Transfer Process ............................ Follow Up on Outstanding Invoices ...................................................... 64 Procedures ...............................................................................Check With Suppliers ................................................................................................4............ Reconcile Accrual Accounts ..................................................................50 9...................... Complete All Transactions for the Period Being Closed ........................................ Follow Up Receipts ..........................................62 9.................................................. Run Standard Period End Reports (Optional)....................... Reconcile Posted Journal Entries.................................................................................... Open the Next Inventory Period ....................................................... 64 1.................................... Print Invoices ...............................49 8....................................................... Complete All Transactions for the Period Being Closed ................................61 6.......................................... Complete All Transactions for the Period Being Closed ..........................................................55 CHAPTER 8 ORACLE INVENTORY-COST MANAGEMENT.................49 7.......................................................................46 14.................................49 6....................................................................................... Complete the Oracle Payables Period-End Process ..............................................................................................50 10............................Period End Process ............................ Reconcile Receipts...............................................................................................53 11............................................ 48 Business Requirements ............................................. 59 Business Requirements .................... Close the Current Oracle Receivables Period .................. Run Reports for Tax Reporting Purposes (Optional).... Perform Year End Encumbrance Processing (Optional) .......................... Close the current Oracle Payables and Oracle Purchasing Periods................................................................64 2................................................................63 CHAPTER 9 ORACLE ASSETS..........................................................60 3.............. Close the Current Inventory Period............................................... 59 Procedures ................................... Post to the General Ledger..............................60 4.......... Reconcile the Journal Import Process ................................................................ 64 Business Requirements ............................................ 48 1. Check Inventory and Work in Process Transaction Interfaces ......................... Close the Current Oracle Purchasing Period.... Run Calculate Gains and Losses (Optional) ........................................43 5..........55 13........................................................................................................................................................................... Reconcile Receipts to Bank Statement Activity for the Period ........................................................ Check and fix pending Transactions................................................................................................................................................. Review the Unposted Items Report .................................47 CHAPTER 7 ORACLE PURCHASING ...................................................................... Third Party Balances Report ............................................

...... Transfer Journals to General Ledger......................................................................... Ensure the Next Accounting Period Status is set to Future Entry.......70 CHAPTER 11 ORACLE GENERAL LEDGER ......................................72 3...............73 7................................................................ Consolidate Ledgers (Optional) ..................................... Perform Final Adjustments .67 10............................... Reconcile Oracle Assets to the General Ledger Using Reports........................ Run the Period Close Exceptions Report ..5................................................................................................................................ Generate Accruals and Amortization ........66 9........ Open the Next Oracle General Ledger Period .................................. Complete Daily Trading Activities ..........................................................72 2... Depreciation Projections (Optional) .....................................................................................71 Procedures ..............73 9.................................................................................................................................................................................................................................. Generate Reversal Journals (Optional) ...68 CHAPTER 10 ORACLE TREASURY ........................79 CHAPTER 12 PERIOD END PROCESSING ................................................................................75 10................................................................................................................................................................................................................................................................................................................................................................................. Review and Post Journal Entries... 71 Business Requirements ............65 6.............. 87 Oracle Financials E-Business Suite Release 12 Period End Procedures .................................... 71 1..........................................73 6.................................................................................... Create Accounting....................73 5................. Perform Revaluation ............................................... Close the Current Oracle General Ledger Period................. Generate Recurring Journals (Optional) ............................................................................................77 14..........................................................79 21...................................................................................77 15............................. 69 Business Requirements ....................................................................... Perform Encumbrance Year End Procedures (Optional) .............. Run Financial Reports for the Closed Period...................................................................................69 2.............................................. 82 APPENDIX: MORE INFORMATION ............73 8....................................................78 16........................................78 17......................................................................................................75 12.....................................................................SUMMARY ..............................................................................79 20............................................................66 7............ 69 Procedures ...............71 Combined Basis Accounting........ Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) .........................................69 3.............................. Review and Correct Balances (Perform Reconciliations).............................................................67 11............................................ Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional)........................................................................................................ 69 1..................................... Generate Mass Allocation Journals (Optional)...............74 9a.....................................75 13a.................. Reconcile Intercompany (optional) ....................................................... Translate Balances (Optional)............ Rollback Depreciation...........66 8............................................................75 13.......................................................69 4......................................70 5..................... Revalue Balances (Optional) ......................... Complete Oracle Sub-ledger Interfaces to Oracle General Ledger...................................................................................................................................................................... 87 Related My Oracle Support Information..................78 18................. Post All Journal Batches ............................................................................... Run Reports for Tax Reporting Purposes (Optional)................................................................................................................................ Generate Journals....................... Run Responsibility Reports (Optional).......................................................................78 19............. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) ............. Create Deferred Depreciation Journal Entries (Optional)........................................................... 71 Period End Close............ Enter Adjustments and / or Accruals and Post.......... Review and Verify Journal Details of Unposted Journal Entries .......................72 4.....................................................................................................................................................75 11.................................

online or as a background batch process. Subledger Accounting helps to maintain a common link between General Ledger (GL) balances and underlying transactions automatically. Whenever you want to account for your subledger transactions. you can go directly to Subledger Accounting to see the detail from all transaction sources that feed the GL account balance without having to go back to multiple source systems and applications. Subledger Accounting offers a new model between the subledgers and GL. and for ease of drilldown. Subledger Accounting provides a comprehensive view of all subledger accounting data. Sub Ledger Accounting (SLA) – Process Change Due to the impact of the Subledger Accounting Architecture the close process has changed between Release 11i and Release 12. • It allows your general ledger to be free of extraneous data.Chapter 1 SLA and Period End Close dependencies Sub Ledger Accounting (SLA) – Business Process The new Subledger Accounting architecture in Release 12 provides a common repository of all your accounting information. so that you can maintain a simple chart of accounts and store only what is needed for GL reporting and analysis. • Just as Oracle General Ledger stores balances and journals. It behaves like a detailed version of your general ledger and provides a rich store of information for reporting and analysis. for internal and external audit purposes. Subledger Accounting stores subledger balances and subledger journals for all of your subledgers that require accounting. • The moment you need to access more detailed information. the accounting is generated by Subledger Accounting. Oracle Financials Release 12 Period End Procedures 8 .

In Release 12 however.not just on balances but also on suppliers. This changes in Release 12 as subledger accounting creates the balancing lines at the time you account for the subledger transactions. Oracle Financials E-Business Suite Release 12 Period End Procedures 9 . The subledger accounting journal represents your REAL accounting and the balancing lines are created as part of these subledger accounting journals. you should ignore distributions in Release 12. When you close a period in Release 12. when you close your periods in each of the subledgers. distributions on transactions in subledgers are considered to be the default accounting and should therefore not be used for reconciliation purposes. The point to note is that when you do account balance reconciliation. Oracle General Ledger will automatically create the balancing lines for journals posted to General Ledger. The journals can then be posted to the general ledger to update the GL balances. Differences between R11i and R12 Subledger Accounting (SLA) – Reconciliation From a reconciliation perspective the picture below shows what has been changed between R11i and R12. The reason is that subledger accounting enables you to change the accounting for transactions so it is different from the default accounting. the balances are displayed but not the transactional information. In the accounting reports in Release 11i. you’re actually closing subledger accounting. The new accounting reports in Release 12 now also contain more comprehensive information . the subledger accounting becomes the single source of truth for accounting reconciliations.In Release 11i the transactions and distributions represented the accounting. In Release 11i. You can still reconcile transaction reports to accounting reports. customers and transactions. Therefore. In Release 12. you reconciled transactions and distributions to the general ledger through transactional reports. there is no reason to reconcile distributions on transactions to the general ledger. especially if you have altered your subledger accounting rules. In Release 11i.

as a batch job at a time that matches your business needs. is that the accounting is not the distribution on the transaction. Create Accounting. The important thing to note. is a new step in Release 12. from a general perspective. Oracle Financials E-Business Suite Release 12 Period End Procedures 10 . as it is an SLA feature. you need to ensure that all your accounting for your transactions is created before you post to General Ledger.Reconciliation between R11i and R12 Subledger Accounting (SLA) Close Process – General Steps Here are some guidelines. how you can perform the close process for every subledger: a) Complete transactions b) Create accounting c) Reconcile transactions d) Post to General Ledger e) Reconcile accounting f) Close period Step b). in order to update the balances correctly. or can be run as a process in the background e. Therefore. The final accounting by SLA could result in different accounting entries being generated based on the accounting rules you have configured.g. The accounting can be created immediately online.

Finally. you close all of your subledgers before you close General Ledger.General – Period End Close Dependencies Before you start with the Period-End process you have to know what the dependencies are between the various modules as described in this document. as bank reconciliation in Cash Management will create miscellaneous receipts in Oracle Receivables and so forth. You actually have to close Oracle Cash Management before you close Oracle Receivables. You also need to close Oracle Payables before you close Oracle Inventory and Oracle Assets. you have to close Oracle Payables before you close Oracle Purchasing to account for purchasing accruals at period end. For example. Oracle Financials E-Business Suite Release 12 Period End Procedures 11 . The diagram above shows the dependencies between some of the main Financials products and a couple of supply chain products.

Orders marked as closed are not selected. appropriate actions should be undertaken to finalize the Order Workflows and close these Sales Orders. Business Requirements Open Sales Orders should be reviewed and. increasing system speed and efficiency. where possible. respectively. so reporting can be limited only to the active orders. * Close lines and close orders are implemented using workflow. Closed orders are excluded from many of the standard reports available in Order Management. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed Enter and book all orders Schedule orders Enter and book return material authorizations Run the Generate Pre-billing Acceptance Program for Pre-billing. These processes. Procedures The following steps are taken in performing period-end processing for Oracle Order Management. since many programs. windows and report queries retrieve open orders only. the creation of install base entries for shipments Confirm OM-shipping transaction for the period Sales order acknowledgments Cancel backordered included items Respond to workflow approval notifications Confirm that invoice interface (OM-> AR interface) has been completed Optionally. when included in the order header or Oracle Financials E-Business Suite Release 12 Period End Procedures 12 . 1. confirm that service contracts for warranties and extended warranties have been created Close orders * Closing orders that are complete enhances performance. Implicit Acceptance Confirm shipments and optionally.Chapter 2 Oracle Order Management This chapter describes the procedures for performing period-end processing in Oracle Order Management Release 12. Order Management provides seeded close line and close order workflow sub-processes to close the order header and line.

2. Ensure all Interfaces are Completed for the Period (Optional) Ensure that all interfaces for the current period have been processed: Order Import from External Order Systems. Once an order line is closed. Oracle Financials E-Business Suite Release 12 Period End Procedures 13 .line workflow. Attention: If MOAC is enabled for the Order Management responsibility. perform the above tasks for each operating unit. Attention: Be sure to include the standard sub-processes of close line and close order at the end of all your line and order flows to ensure that your orders and returns close once all prerequisites have been met. if you are using the Order Management public API to create orders. no changes can be made to any fields except the descriptive flexfield. Order lines can close independent of each other. close the status of the eligible order or lines. use the Order Import to update Oracle Order Management from your external systems. no lines can be added or changed. * The order header close order process checks at the end of every month to see if all the lines associated with it are closed. It closes the order header if it finds that all the lines are closed. ensure that the processes calling the public API have completed. Holds Effect on Eligible Lines * The close order and close line workflow activities will close order or lines if only generic holds are present . Once an order is closed. * Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. b) Run the Create Internal Sales Orders Process in Oracle Purchasing for all requisitions within the current period. Order Import from Oracle Purchasing for Internal Orders.If orders or lines have activity specific holds present. * If you are using external order processing systems for data entry of orders. the following processes need to be completed: a) Enter and approve all internal purchase requisitions in Oracle Purchasing. for which you can define processing constraints. If you are using Oracle Purchasing to process Internal Purchase Requisitions. Alternatively. Close Order Lines * An order line is eligible to close when it completes all of the line-level activities within the workflow process. Use the Error Message window to determine if your data failed to import. they will not be closed by workflow activity.

ship to information. Review Open Orders and Check the Workflow Status Use the Sales Orders Workbench to review open orders using the Advanced Tabbed Region to specify controls such as whether to find closed orders/lines and cancelled orders/lines. items. This process will ensure all shipped sales order information is transferred to Oracle Receivables when it reaches the appropriate point in the order workflow. The window shows in tabular format all the activities an order header or line has completed and the corresponding results. order types. The Sales Orders window displays the order header status in the main tab of the Order Information tabbed region. f) Invoice Interface / AutoInvoice. e) Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. scheduled dates. as well as credit memos and credits on account created from returns. Attention: Order Management does not process internal sales order lines for the Invoice Interface. d) Run the Internal Order and Purchasing Requisition Discrepancy Report which displays the differences between the purchasing requisition entered and the actual items ordered during order entry. From the status page. Then. requisition numbers.Use the Create Internal Sales Orders process to send requisition information from approved. order numbers. 3. inventory-sourced requisition lines to the Order Management interface tables. the Order Import process is run from within Order Management to generate the internal sales orders. Use the Error Message window to determine if your data failed to import. Attention: This process is only applicable for Order Workflow Definitions that include the Invoice Interface or Invoice Line processes. and internal requisition and internal sales order hold discrepancies. 4. The Create Internal Sales Orders and Order Import processes can be scheduled to run automatically at specified intervals. c) Run Order Import to create internal sales orders from internal requisitions. The order line status is displayed in the main tab of the Line Items tabbed region. This report includes all open and closed orders. The Workflow Status option on the Sales Orders window Tools menu launches the Workflow Status page. This is available through the View Diagram button. even if the Invoice Interface is an action in the order Workflow Definitions for the Internal Sales Order transaction type. order date ranges. you can access the Workflow monitor to see the order or line status in a more graphical format. Internal orders do not go through the Invoice interface/ AutoInvoice process. for external orders. Review Held Orders Run the following reports to assist with reviewing sales orders on hold: Oracle Financials E-Business Suite Release 12 Period End Procedures 14 . The AutoInvoice Process updates Oracle Receivables for invoice and revenue information.

credit check rule. and then order line detail. 6. including agreement.a) Orders on Credit Check Hold Report The Orders on Credit Check Hold Report identifies all of the credit holds currently outstanding for a customer within a date range. including price list price. In Post-Billing Acceptance. ordered items. order date. This report provides detailed line pricing information. 7. currency code. This report displays the order number. Review Discounts It is recommended that you review discounts processed as part of the order process to ensure appropriate discount policies have been followed. Order Management allows you to perform a credit check on customer orders and automatically places orders on hold that violate your credit checking rules. If necessary. Review Backorders Review backlogs and backorders to ensure that these items are current. c) Outstanding Holds Report The Outstanding Holds Report reviews order holds for the customer or customers you choose. and exceptions are clearly identified and reviewed and/or followed up. and order number. order number. including the factor for shipments and receivables for a certain number of days. selling price. and order amount for each order line on hold for each customer you select. invoicing is carried out. process cancellations for items/lines which are no longer required. and discount information. or identifies why a particular order is on hold. 5. b) Hold Source Activity Report The Hold Source Activity Report reviews holds placed and removed under a hold source during the time period you specify. Review Customer Acceptances (Optional) In Pre-Billing Customer Acceptance. This report is automatically sorted by customer. This report indicates the date and the type of activity for each hold transaction. once the goods are accepted. the revenue recognition process is deferred and linked to customers accepting the shipped goods. All balances are calculated as they are using the online credit check rule. b) Order Discount Summary Report The Order Discount Summary Report reviews discounts applied to orders. Use the following reports: a) Order Discount Detail Report The Order Discount Detail Report reviews discounts applied to orders by order line detail. It is automatically sorted by customer. salesperson and total order discount. order line. This report provides order level pricing information. a) Backorder Detail Report Oracle Financials E-Business Suite Release 12 Period End Procedures 15 .

Review and Correct Order Exceptions The following reports should be reviewed. completed. and monetary amounts of both ordered and backordered quantities. They may indicate incomplete processing. return reason. purchase order. 9. the workflow activity is set to ‘notified’ instead of being retried. b) Retry Activities in Error There are cases when retrying a workflow activity in error will not resolve the problem. When Exception Management encounters this situation. and then item. which needs to be corrected.The Backorder Detail Report reviews all customer orders that have been backordered. These amounts involve totals for shippable items only. order date. order type. This report also includes total amounts for customers and currencies. customer name and number. Reconcile to Oracle Inventory Run the following reports for reconciliation with Oracle Inventory: a) Backorder Detail Report b) Review Backorders (Already discussed under section 7. Order Management automatically sorts this report by currency. all backordered items and their appropriate line numbers. c) Sales Order Workflow Status Report The Sales Order Workflow Status Report enables Order Management users to locate orders that are not progressing through associated workflows as expected. This report includes only open orders in an order cycle that includes pick release. last shipped date. and the monetary amounts ordered. order number. It displays order information such as order number. Create Service Contracts (Optional) Run the Service Contracts Order Processing Concurrent request to create service contracts for extended warranties. Oracle Financials E-Business Suite Release 12 Period End Procedures 16 . total quantity both ordered and backordered. order type of each order. 10. 8. shipped and outstanding. This report provides details for each order including customer name. or deleted as appropriate.) c) Returns by Reason Report The Returns by Reason Report reviews all return material authorizations for various return reasons. b) Backorder Summary Report The Backorder Summary Report lists all unshipped orders. and exceptions corrected before completing the Order Management/Receivables period end: a) Unbooked Orders Report Use this report to review orders entered but not booked.

11. Run Standard Period End Reports The following reports should be run each period: a) Cancelled Orders Report The Cancelled Orders Report reviews all orders that have been cancelled. quantity ordered. and who cancelled the order. Oracle Financials E-Business Suite Release 12 Period End Procedures 17 . Order Management prints in the report that no invoices exist for that order. customer name. line number and item. Implicit Acceptance. order types. agreements. and allows evaluation of the most common cancellation reasons. This report displays the order and each order line associated with each salesperson. This report can be used to report total amounts cancelled in a specified time-frame. Shipping Execution prints one commercial invoice per delivery within the trip. If only a delivery name is specified when defining the parameters of this report. and invoiced and their potential commission. Salespeople can use this report to see their current outstanding orders and their status. review cancellations by salesperson. the quantity ordered and the quantity cancelled. customer or customer number. or review cancellations by customers. order date ranges. the date and reason the order or order line was cancelled. c) Customer Acceptance Report Generate Pre-billing Acceptance Program for Pre-billing. The report displays all open and closed orders for a salesperson. A variety of parameters can be used to print the invoice information for a specific order or group of orders. This report provides a summary of each cancelled order. including order number. This report shows open orders. cancelled. 12. order numbers. shipped. b) Salesperson Order Summary Report The Salesperson Order Summary Report reviews orders for one or more salespeople. and detailed sales credit information for lines in a selected range. line type. If there are no invoices for a particular order that meets the parameter criteria. b) Order/Invoice Detail Report The Order/Invoice Detail Report reviews detailed invoice information for orders that have invoiced. Reconcile to Oracle Receivables (Optional) Run the following reports to assist in reconciliation of orders invoiced in the period: a) Commercial Invoice (for all ship dates within the current AR period) The Commercial Invoice Report lists all confirmed shipped items in a delivery.

Bank statements can be either manually entered or loaded electronically from information received directly from your bank. The program will scan the bank statement for sweep lines and. Procedures The following steps are taken in performing period-end processing for Oracle Cash Management. if necessary. deposits received by the bank. bank. The Bank Reconciliation process enables the verification of entries on the Bank Statement by reconciling that information with system transactions in Oracle Payables. Load Bank Statements Detailed information from each bank statement. and send payment instructions to the bank.Chapter 3 Oracle Cash Management This chapter describes the procedures for performing period-end processing in Oracle Cash Management Release 12. you can automatically generate system transactions to match banking information once the bank posts the sweeps. Generate Sweep Transactions If you have target balance or zero balance accounts (ZBA) with your banks. It provides comprehensive bank reconciliation. intra-bank account transfers. Refer to “Entering Bank Statements Manually” and “Loading Bank Statement Open Interface” in the Oracle Cash Management User Guide. and checks cleared needs to be entered into Cash Management. such as bank charges and interest. Oracle Receivables and Oracle General Ledger. run the Sweep Transaction Generation concurrent program. including bank account information. 1. validate them. cash pooling and flexible cash forecasting. bank branches & internal bank accounts setup. 2. For organizations with high transaction volumes bank statements should be loaded and reconciled on a daily basis. based on the cash pool setup in the system. During the Bank Reconciliation process miscellaneous transactions can be created for bank-originated entries. Complete Daily Cash Management Activities Complete bank account transfers for the day. 3. Once the bank statements are imported. Business Requirements Oracle Cash Management is an enterprise cash management solution that helps you effectively manage and control the cash cycle. allowing the projection of cash needs and evaluation of the company's liquidity position. create Oracle Financials E-Business Suite Release 12 Period End Procedures 18 . Cash forecasting is a planning tool that helps anticipate the flow of cash in and out of the enterprise.

which can be accounted for and subsequently reconciled. as defined in the Bank Statement Cashflow Mapping. 6. Oracle Payables payments or Oracle Receivables receipts can also be manually created. Refer to “Reconciling Bank Statements Automatically” in the Oracle Cash Management User Guide. This method is ideally suited for bank accounts which have a high volume of transactions. which can be accounted for and subsequently reconciled. and create cashflows. Once the bank statements are imported. This method is ideally suited to reconciling bank accounts which have a small volume of monthly transactions. you can use the Bank Statement Cashflow Creation program to create system transactions (cash flows) to match banking information. 4. 5. such as bank charges and errors can be created. Oracle Financials E-Business Suite Release 12 Period End Procedures 19 . Create Bank Statement Cashflows If you have recurring items such as bank fees and interest appear on your bank statement. which could not be reconciled automatically. you will need to re-run the ‘Create Accounting’ routine from Oracle Receivables to ensure all information is transferred to the General Ledger. Note: The automatic reconciliation process can be set up to create miscellaneous transactions automatically. This program will scan the bank statement for specific codes. Attention: If you create transactions during the reconciliation process. The manual reconciliation method can also be used to reconcile any bank statement details.sweep transactions between your internal bank accounts. Reconcile Bank Statements Once detailed bank statement information has been entered into Cash Management. Refer to “Reconciling Bank Statements Manually” in the Oracle Cash Management User Guide. miscellaneous transactions for bank-originated entries. run the Bank Statement Creation concurrent program. the information must be reconciled with the subledger transactions. b) Manual This method requires a manual match of bank statement details with subledger transactions. Cash Management provides two methods to undertake reconciliations: a) Automatic Bank statement details are automatically matched and reconciled with subledger transactions. Create Miscellaneous Transactions During the reconciliation process.

or your reconciliation exceptions found during the automatic reconciliation process. 9. Payment Method. which prevented the automatic loading of your bank statement. It lists detailed transaction information for your Available Receipts. reviewing the reconciliation results is recommended. Review Auto-Reconciliation Execution Report Once the reconciliation process has been completed. Transaction Number. statement line detail. Currency. including the amount entered. Oracle Financials E-Business Suite Release 12 Period End Procedures 20 . This report lists the details of any miscellaneous transactions that were created in Receivables during the automatic reconciliation process. and gives you the option to select only un-reconciled statement lines. Available Payment. This report lists any un-reconciled transactions separately with their current status. and Amount. and reconciled transaction detail. This report only lists void payments if the Show Void Payments option on the Systems Parameters window is checked. 8. Resolve Un-reconciled Statement Lines Resolve the un-reconciled statement lines by manually reconciling the statement lines to the available transactions. Detailed information includes the Customer. Supplier or Batch Name. un-reconciled. and the statement totals for each type of transaction. Resolve Exceptions on the Auto-Reconciliation Execution Report Resolve the exceptions on the Auto-Reconciliation Execution report by either rerunning the import process or by manually reconciling the exceptions. 11. Run Bank Statement Detail Report This report shows statement and transaction information for a specific bank account statement.6a. This report includes either statement import errors. 10. and Available Journal Entries for reconciliation. Transaction Date. reconciled. over-reconciled and under-reconciled. 7. It does not list reversed receipts due to user error nor does it list the associated original receipts that were not reconciled. Cash Management automatically produces this report during the automatic reconciliation process. This report groups transactions by status so that void or reversed transactions are separate from other transactions. Run Transactions Available for Reconciliation Report This report shows all transactions available for reconciliation for a specific bank account. including bank statement header information.Complete Bank Transfers Complete the bank account transfer whether it is manual or automatic and record the validation if required before completing the transfer. This report shows import and reconciliation errors that occurred when running the Auto-Reconciliation program. You may also request it as needed from the Submit Request window.

To prevent invalid journal entries to the General Ledger Cash Account enable security rules appropriately. Correct any Invalid Entries to the General Ledger Cash Account (Optional) Reverse or amend any journals incorrectly posted to the General Ledger Cash Account. Post to General Ledger Create journal entries for eligible accounting events generated by Bank Account Transfers and Bank Statement Cash Flows by submitting "Create Accounting" concurrent program. Warning: To ensure that this report is accurate. Oracle Financials E-Business Suite Release 12 Period End Procedures 21 . * Post journals in General Ledger. you can later submit the "Transfer Journal Entries to GL" concurrent program. the program can be run in a draft mode. Review the Account Analysis Report Review the Account Analysis Report to ensure that only bank account related transactions have been posted to the General Ledger Cash Account by checking the Source of the transactions. Attention: Final journal entries cannot be further modified in Cash Management. which were highlighted during the review of the Account Analysis Report. This report lists a balance and an adjusted balance for the bank statement. 16. If you do not transfer the journals to General Ledger immediately. Run the Account Analysis Report for the General Ledger Cash Account Run the Account Analysis Report from General Ledger for the General Ledger Cash Account Flexfield and sort by Source. The program creates and optionally transfers and posts journal entries to General Ledger. 13. * Transfer journal entry transactions from Oracle Payables and Oracle Receivables to your General Ledger. Please make sure you are satisfied with the draft journal entries before creating final accounting. in which case draft journal entries will be created. and journal entries. In addition to creating final accounting entries. Run the GL Reconciliation Report Use this report to reconcile the General Ledger cash account to a bank statement balance. Transactions entered directly via General Ledger will have a Source of Manual or possibly Spreadsheet if Web Applications Desktop Integrator (Web ADI) is used. It also lists a separate adjustment amount for un-reconciled receipts. payments. as well as bank errors. you must first perform these tasks: * Reconcile all statements in Cash Management. 15.12. Valid sources will include Payables and Receivables. if transfer from sub-ledgers was not in FINAL POST mode. Such journals cannot be transferred or posted to General Ledger. 14.

and their transactions. If there are unposted transactions in any of the operating units. or you are using Internet Expenses or Xpense Xpress. Subledger Accounting online inquiry and BI Publisher reports can be utilized to report and analyze balances. The posting level for Oracle Payables must be determined when planning period-end procedures. and reviewed all audit trails for completeness. All of the operating units that share a ledger also share the same period statuses. ensure you have imported all transactions. Procedures 1. the system checks for unposted transactions in all operating units within the ledger. The following steps are taken in performing period-end processing for Oracle Payables. Where detail level accounting transactions are required to be posted to the General Ledger using sub-ledger accounting (hereafter referred to as SLA). so that the general ledger can remain “thin”. One consideration for Accounts Payable where there are multiple operating units within the same ledger is that all operating units must be ready to close at the same time. there may be technical constraints involved. Then. In Release 12 the detailed level of posting can be controlled by GL summarize options and also at SLA journal line type level. Business Requirements Accounts payable activity must be reconciled for the accounting period that is to be closed.Chapter 4 Oracle Payables This chapter describes the procedures for performing period-end processing in Oracle Payables Release 12. and posting and report processing speed degradation caused by the sheer volume of posted transactions. When you update the period status to ‘open’ in one operating unit. When you attempt to update the period status to ‘closed’ in one operating unit. Subledger Accounting can contain all of the detailed subledger accounting level analysis. Completing all transactions for Oracle Payables: * Complete Invoices and Credits * Complete Prepayments * Complete Expense Reports * Complete Invoice Import * Complete Payments If you import transactions from an external system. the system asks you to Oracle Financials E-Business Suite Release 12 Period End Procedures 22 . that period is opened for all operating units within the ledger. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. relating to the physical data storage volume.

The report details all invoices that Oracle Payables cannot select for posting and therefore cannot create journal entries. supplier. category. source. When a transaction is accounted with errors. resolve any identified holds which will prevent posting to the general ledger. Data is then sorted by accounting date. transactions that have been accounted with error and all entries that could not be transferred to the general ledger. and then re-run the Payables Approval process to approve these invoices. so that they can be paid by Oracle Payments and posted to the general ledger. d) Optionally run a Payment Process Request at the month end Oracle Financials E-Business Suite Release 12 Period End Procedures 23 .resolve the un-posted transactions for those operating units before it allows you to close the period for the ledger. event type. as accounted by SLA. Where possible. Run this report after you have run the Create Accounting Process. By altering the parameters. b) Review the Journal Entries Report This report enables review and analysis of accounting entries in the Payables subledger. in detail. Using the report parameters. Note that this report does not include invoices that have no distributions. c) Review the Unaccounted Transactions Report This report enables review of all unaccounted invoice and payment transactions and a view of the reason that Payables cannot account for a transaction. If Multi-org Access Control is implemented. through one OU at a time. The report also lists. SLA groups the report by ledger. and those which have not been posted but have been accounted. The report will then show only transactions that had problems that prevented accounting. supplier name. period closing can be performed across OU’s from a single responsibility. Accounts Payable sorts the report by transaction type (invoice or payment). 3. the report also lists those transactions which have been posted in the general ledger. This report is owned by SLA. you can produce a detailed or summary listing of the accounting information you want to review. and event class. exception. Run the Payables Approval Process for All Invoices Run the Payables Approval process to approve all unapproved invoices and invoice lines in the system. and transaction number. review the details and make necessary changes. You can then correct the problems and resubmit the accounting process. document number. and voucher number. transaction currency. Review and Resolve Amounts to Post to the General Ledger a) Review the Invoice on Hold Report This report enables review of any holds currently applied to invoices that would prevent the payment and/or posting of these invoices. 2. ledger currency.

The transactions that have been accounted in Final Post have already been transferred to. The report lists each payment in a payment process request. 4. or finalize any outstanding payments. This report is automatically submitted when payment instructions are being created and can also be submitted from the standard report submission (SRS) screen. including discounts. Use Oracle Payments to confirm any payment instructions. make sure there are no errors reported on this report. Warning: The report total only shows the net (less discounts) payment amount. Attention: Oracle Payables prevents the closing of a period in which all payments have not been confirmed. When accounting mode is Final and transfer to GL is set to ‘No’ then. including setup and overflow payment documents. If only verifying report totals. Therefore it is necessary to subtract the ‘Discounts Taken’ from the Posted Payment Register report total and then compare this calculated amount to the total displayed on the Payments Register Report. whereas the Posted Payment Register total is the total payment amount. 5.By running a month end Payment Process request. e) Confirm all Payment Instructions Run the Payment Instruction Register for the period that is to be closed. f) Optionally run the Payments Register The Payment Register details payments printed in a particular accounting period. Oracle Financials E-Business Suite Release 12 Period End Procedures 24 . The transactions that have been accounted in the Final Mode have been transferred to GL or can still be within the subledger based on the parameter Transfer to General Ledger (either 'Yes or 'No') in the Create Accounting program. Check the status of the Payment Process Request/Payments/Payment Instructions to ensure that all payments have been processed. The transactions in draft accounting mode can be included on accounting reports but cannot be transferred to the general ledger. and posted in the general ledger. Actual payments can be compared against this register to verify that Oracle Payables/Oracle Payments has recorded payments correctly. by payment number. This report can be used to review payment activity for each bank account used during the specified time period. you may create a payment for as many due invoices as possible. in ascending order. Transfer All Approved Invoices and Payments to the General Ledger Release 12 provides 3 modes of accounting: Final. The Payment Instruction Register lists each payment created for a payment process profile or for a manual payment. Reconcile Payments to Bank Statement Activity for the Period Refer to Chapter 3 Period-End Procedures for Oracle Cash Management. these two reports would not balance. Final Post and Draft. A draft entry does not update balances and does not reserve funds. Please review the “Transfer Journal Entries to GL” report generated by this program. “Transfer Journal Entries to GL” program needs to be run from the Standard Report Submission (SRS) window.

For example. Posting is determined by the parameter ‘Post in GL’ which is set during Create Accounting. you have invoices for which you cannot resolve holds before the close. Attention: The generated journal batch needs to be posted from within Oracle General Ledger if the mode of accounting was ‘Final’. unless you have modified the SLA rules to create alternative accounting entries to address your specific business needs. 6. c) The Posted Payments Register This report is used to review the payments posted to Oracle General Ledger during a particular accounting period. Because you cannot close a Payables period that has unaccounted transactions in it. Submit the Unaccounted Transactions Sweep Program The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. and can be used to verify that the total invoice amount equals the total invoice distribution amount.SLA creates detail or summary journal entries for all eligible events when you post. The journal batch will be automatically posted in General Ledger if the mode of accounting was ‘FINAL’ and Post in GL was set to ‘Yes’. The following reports can be run to review the invoices and payments that were posted to Oracle General Ledger. This report also provides any errors that may have occurred during generation of the journal entries. Payment journal entries debit the liability account and credit the cash account of the bank account used to pay an invoice. 7. and your accounting practices allow you to change invoice Oracle Financials E-Business Suite Release 12 Period End Procedures 25 . the current accounting period. for the period that is to be closed. Invoice journal entries debit the expense or other account entered on an invoice distribution line.e. i. b) The Posted Invoices Register This report is used to review invoices for which information has been posted to Oracle General Ledger to create journal entries. and credit the liability account specified on the invoice. Review the Payables to General Ledger Posting process After Completion. This report provides either the summary or details (dependent on the parameters provided during Create Accounting program) of the subledger journal entries created as a result of running “Create Accounting Program”. The report lists each Accounts Payable Liability Accounting Flexfield and the invoices posted to the account. a) The Subledger Accounting Program Report generated by the Create Accounting program. if your accounting practices permit it. and can be used to review the payment activity for each bank account used during that period. Transfer to General Ledger was ‘Yes’ and Post in GL was set to ‘No’. from Oracle Payables. The journal entries are posted in Oracle General Ledger to update account balances. The Create Accounting process transfers data to the General Ledger tables. creating journal entries for these invoice and payment transactions. you might want to use this program to change the accounting date of the transactions to the next open period.

You can then close the current accounting period in Oracle Payables. It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or untransferred journal entries. To submit the Unaccounted Transactions Sweep Program: 1. 2. The program transfers unaccounted transactions to the period you specify by updating the GL dates to the first day of the new period. Accrue Uninvoiced Receipts (Refer to Chapter 7 Period-End Procedures for Oracle Purchasing) 10. Close the Current Oracle Payables Period Close the accounting period by using the Control Payables Periods window to set the Period Status to ‘closed’. In the Control Payables Periods window if you try to close a period that has exceptions then the system enables the Exceptions button. 8. Choose the Submit button to submit the Unaccounted Transactions Sweep Program. Payables automatically produces the Unaccounted Transactions Sweep report. you can submit this program to change invoice distribution GL dates to the first day of the next open period so you can close the current period. The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. Payables opens the Sweep to Period window. This process automatically submits the Subledger Period Close Exceptions Report. Choose the Exceptions button in the Control Payables Periods window. correct any accounting errors and resubmit the Create Accounting Process. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 9. Payables opens a message window. or accounted transactions with errors. From the window you can choose the following buttons: • Review (This submits the Period Close Exceptions Report. To create successful accounting entries for accounted transactions with errors.distribution GL dates. The ‘Unaccounted Transactions Sweep Program’ will not roll forward accounted transactions. In the Sweep to Period field. 4. Reconcile Oracle Payables Activity for the Period a) Run the Open Account AP Balance Listing Report (Accounts Payable Trial Balance*) Oracle Financials E-Business Suite Release 12 Period End Procedures 26 . Choose the Sweep button. Payables provides the next open period. You can accept this default or enter another open period.) • Sweep 3.

Report Name = "Accounts Payable Trial Balance" Short Name = APXTRBAL This is the R12 Accounts Payable Trial Balance. 4. This report can be used to generate payables trial balance. Report Name = "Accounts Payable Trial Balance (Old) " Short Name = APXTRBAL This is the R11i Accounts Payable Trial Balance. This report should NOT be used for Payables. 3. Oracle Financials E-Business Suite Release 12 Period End Procedures 27 . Report Name = "Open Account AP Balances Listing" Short Name = XLAAPRPT This is the subledger Open Account Balance Listing report modified for Payables and should be used as the Trial Balance. This is run to generate trail balance as of last day of prior period. prior to running the report. with the Oracle General Ledger Creditors Control Account. To obtain the most up-to-date trial balance for a given period.1 and 553484. Report Name = "Open Account Balance Listing" Short Name = XLATBRPT This is a Subledger Accounting report.1 for more details on this report. The report provides details of the outstanding accounts payable liability for the organization. Instead. the following reconciliation method can be used: Use the following reports to reconcile your transferred invoices and payments to ensure that your Trial Balance accurately reflects your accounts payable liability: Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of prior period). this is the correct report name to run if Trial Balance Remodel Phase 4 or higher has been applied. Please refer to the My Oracle Support note # 604739. for a specific accounting period. it should be disabled in R12. 2. *Accounts Payable Trial Balance report name.This report basically generates the payables trial balance that can be used for reconciliation of the total accounts payable liabilities in Oracle Payables. journal entries should be posted for the invoice and payment activity for the period.This report is a modified version of the Open Account Balance Listing report. Please refer to the My Oracle Support note # 553484. In R12. there are 4 Concurrent Programs related to the trial balance: 1. For reconciliation of Oracle Payables and Oracle General Ledger when posting is only performed at period end. The Open Account AP Balance Listing is based on a Subledger Accounting extract and enables you to identify the open Accounts Payable transactions that make up each Accounts Payable balance.1 to understand which specific report is applicable in your case. use the applicable Payables modified version of the report.

b) Run Third Party Balances Report (Optional) This report is used to display balance and account activity information for suppliers and customers.Invoice journals must be posted in general ledger to appear on this report. you can use the Account Analysis report and the General Ledger reports to determine what journals are being posted to that account.30th April. If the balance reported by the Open Account AP Balances Report (or Accounts Payable Trial Balance) does not equal the balance in the AP liability account. be sure to post the transactions in the general ledger. Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of current period).Payables Posted Invoice Register . third party. For more information refer to ‘SLA Implementation Guide’. This is run to generate trial balance as of last day of current period) This balancing process will help you ensure that all liabilities recorded in Payables are reflected in the general ledger AP liability accounts. Attention: Typical AP/GL Reconciliation Example 31st March Open Account AP Balances Report (or Accounts Payable Trial Balance) + April Payables Posted Invoice Register –April Payables Posted Payment Register –. run the Transfer Journal Entries to GL Program for all transactions in the period that you are reconciling.Payment journals must be posted in general ledger to appear on this report. Attention: A comparison between the accounts in payables with the accounts in GL might not match. the Posted Invoices Register and Posted Payments Register reports must be run after each posting run. and third party site * Third party and third party site information * User transaction identifiers for the associated event Oracle Financials E-Business Suite Release 12 Period End Procedures 28 . Open Account AP Balances Report (or Accounts Payable Trial Balance) =0 Attention: When posting to the General Ledger is performed multiple times throughout each accounting period. Payables Posted Payment Register . Before running your reports. Also. as SLA has the ability to override the accounting. for reconciliation of Oracle Payables liabilities with Oracle General Ledger’s Trade Creditor Control Account. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account.

The balances in this report can be compared with the general ledger balances for the same control accounts to reconcile. Suggestion: If the volume of transactions in Accounts Payable requiring Assets update is large. 13. and carry forwards. which is required to be reported to the relevant Tax Authority. 12. you can review them in the Prepare Mass Additions window in Oracle Assets. Oracle Financials E-Business Suite Release 12 Period End Procedures 29 . c) Submit and review Account Analysis Report The Account Analysis Report provides drill-down information about the movement on a particular account for a period or range of periods. This report is owned by SLA. general ledger journal entries imported from SLA are not included in the report. Optionally compare it with ‘Third Party Balances’ report (if applicable). The E-Business Tax data extract draws tax information from each application and stores the data in an interface table. It is recommended to do a final Mass Additions Create after the period close to ensure that all Payables invoices are: * Included in the correct period and * Any additional invoicing will become part of the next periods invoice and asset processing period. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. including withholding tax. Open the Next Oracle Payables Period Open the next accounting period by using the Control Payables Periods window to set the Period Status to Open. For foreign currency assets. you should consider running the Mass Additions Create process on a more regular basis. Review this report. submit the Mass Additions Create program to transfer capital invoice line distributions from Oracle Payables to Oracle Assets. and confirmed all invoice holds. Note: To avoid duplication with subledger journal entries. 11. Output from the tax extract is designed to look as close to a simple tax report as possible. After you create mass additions. The mass addition line appears in Oracle Assets with the functional currency amount. Run Mass Additions Transfer to Oracle Assets After you have completed all Payables transaction entries. Payables sends the invoice distribution amount in the converted functional currency. Withholding tax is handled by Payables whereas other tax requirements are handled by E-Business Tax. It only includes journal entries transferred to and posted to general ledger.

invoices. These tax registers are available: • Tax Register (default) • Interim Tax Register • Nonrecoverable Tax Register These summary levels are available within each Tax Register: • Transaction Distribution Level • Transaction Level (default) • Transaction Line Level Tax Audit Trail Report Use the Tax Audit Trail report to review tax information for posted or partially posted invoices. Payables further breaks down each category into basic items.Suggested Reports include: Financial Tax Register Use the Financial Tax Register to view the output from the Tax Reporting Ledger. for each invoice. c) Key Indicators State of the System Report Oracle Financials E-Business Suite Release 12 Period End Procedures 30 . and review the current number of suppliers. and updates. for each tax rate code. This statistical information can be useful for cash flow analysis and forecasting purposes. exception items. both the tax amount and the invoice amount subject to tax. The report includes. This report provides detail tax and invoice information and the total amounts for each tax rate code in the invoice currency and functional currency. Note: Please refer to Oracle E-Business Tax Reporting Guide for complete details on tax related reports. The Key Indicators Report generates the following reports: a) Key Indicators Current Activity Report Use the Key Indicators Report to review your accounts payable department's productivity. when combined with similar information from Oracle Accounts Receivable. When you submit the Key Indicators Report. Run the Key Indicators Report (Optional) This report enables review of the accounts payables department’s productivity. The Tax Reporting Ledger consists of accounting information created in Oracle Payables. The report provides the number of transactions for each indicator (such as number of automatic payments created during a period) and amount values where applicable to the Key Indicator (such as total value of automatic payments created during a period). distributions of all posted or partially posted invoices. The short name of this report is RXZXPFTR. The short name of this report is ZXXTATAT. invoices. The report lists. b) Key Indicators Invoice Activity Report Report that compares the invoice activity for each of your accounts payable processors during the period you specify and the previous period. Oracle Payables generates reports you can use to review payables transaction activity. payments and matching holds in the system. and payments. The Key Indicators Report provides current activity indicators that compare current period activity with prior period activity in three major areas: suppliers. and Oracle General Ledger. 14. Oracle Payables produces this report only if you choose ‘Yes’ for the Include Invoice Detail parameter.

Oracle Financials E-Business Suite Release 12 Period End Procedures 31 . * Number of supplier sites. * Average invoices per payment (number of payment documents divided by the number of invoice payments). as well as average values. * Average lines per invoice (number of invoices divided by the number of distributions.) * Scheduled payments (number of scheduled payments based on payment terms and manual adjustments in the Scheduled Payments tab).The Key Indicators State-of-the-System Report provides a period-end view of Oracle Payables. For example. * Average matching holds per invoice on matching hold (number of matching holds divided by the number of invoices on matching hold). * Number of invoice distributions. Payments: * Number of payments (both manual and computer generated) created and recorded in Payables. *Average sites per supplier (number of sites divided by the number of suppliers). * Invoice payments (number of invoice payments made by Payables . Invoices: * Number of invoices. * Average payments per invoice (number of invoices divided by the number of scheduled payments). it includes: Suppliers: * Number of suppliers.a payment document can pay multiple invoices). Matching holds: * Matching holds (number of matching holds in Payables).

Period has never been used. such as a 5-4-4 period split. but can be re-opened if required.Chapter 5 Oracle Projects This chapter describes the procedures for performing period-end processing in Oracle Projects Release 12.No further processing is possible. and allows users to correct unprocessed items prior to completing the period close.Period is available for data entry. * Pending Close . Project Periods and General Ledger Periods In Oracle subledgers. * Open .Period is closed for processing. you may want to consider using one of the alternate general ledger period conventions. projects may be based on a different periodic cycle to that of the general ledger. Usually used where modules are maintained in different periods. Suggestion: If you have different periods in Projects. * Future Enterable . * Closed . If the two sets of periods overlap.Period is open to accept transactions from other modules. and transactions are likely to be posted across modules. and other modules. Most subledgers have a periodic cycle that parallels the general ledger fiscal cycle. while allowing minimum interruption of transaction processing. * Permanently Closed . such as Projects. then you may need to put in place special procedures for the reconciliation of Projects to the general ledger. However. transactions are summarized into periodic cycles for reporting and reconciliation. Project periods may be based on a different period of time such as a week. Period Statuses Oracle Projects has statuses similar to the standard period statuses as in other modules: *Never Opened . This will enable you to more easily align Projects with General Ledger for reconciliation purposes. Business Requirements Period end procedures for Oracle Projects have two main functions: Changing the status of the current period to closed Activating all the processes and controls necessary to produce reports that accurately reflect the period activity.This status prevents transaction entry. Oracle Financials E-Business Suite Release 12 Period End Procedures 32 .

This process needs to be performed for each operating unit defined.General Exception Handling at Period End If you do not want to correct exceptions during the current GL period. The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. Change the Current Oracle Projects Period Status from Open to Pending Close This is an interim status. You can generate the Subledger Period Close Exceptions Report through a concurrent request for the application associated with the responsibility or for all applications in the General Ledger responsibility. This process needs to be performed for each operating unit defined. without accounting for them. Complete all Maintenance Activities As there are a number of maintenance activities that can affect the period close procedure. then you can run the process “PRC: Sweep Transaction Accounting Events” to change the date on unaccounted transaction accounting events to the first day of the next open GL period. 3. which allows you to interface and adjust transactions in the period but does not allow transaction entry. you should ensure that all the following maintenance activities have been completed: Project Maintenance (revenue/billing based options) * Billing burden schedules and burden schedule overrides * Bill rate schedules and bill rate overrides * Project labor multiplier changes * Revenue budget changes * Project/Task % complete * Funding changes * Changes in the task Ready to Accrue checkbox Implementation Maintenance Oracle Financials E-Business Suite Release 12 Period End Procedures 33 . Open the Next Oracle Projects Period It is recommended that you open the next period to minimize interruption to users who may require the ability to enter transactions in the new period during the current period close procedure. 2. Procedures 1.

4. If Oracle Projects is the direct data source for payroll or for reconciling labor costs to payroll. Oracle Financials E-Business Suite Release 12 Period End Procedures 34 . the period close. Run Maintenance Processes It is recommended that the following maintenance processes be run in preparation for the period end: a) Run Burden Schedule maintenance to assure that all burden schedules have been compiled. Verify that all pre-approved timesheet batches in the current PA period have been released and approved. verify that all timecards are entered or accounted for. d) Run PRC: Update Project Summary Amounts After Resource List Change 5. Attention: One rejected expenditure item will cause an entire expenditure to be rejected. Run PRC: Add New Organization Compiled Burden Multipliers c) If changes or additions were made to pre-existing resource lists.* Employee assignments * Labor cost rates * Standard costing burden schedule maintenance Other Maintenance * Retroactive changes in employee assignments * Retroactive changes in labor cost rates * Changes in Auto-Accounting Rules or Lookup Sets Suggestion: You may need to implement workflow procedures. Run PRC: Transaction Import. Complete All Transactions for the Period Being Closed Enter and Approve all Timesheets for the PA Period Import all timesheets entered via Self-Service Time. Transaction Source = Oracle Self-Service Time. not during. or use function and responsibility restrictions to prevent access to these areas during the period close procedure. update the project summary amounts before. Run PRC: Compile All Burden Schedule Revisions b) Run organization maintenance to ensure all organizations have been added to all affected compiled burden schedules.

Run the Cost Distribution Processes Run all cost distribution processes to cost all enabled expenditures that have an expenditure item earlier than or equal to the current reporting PA period end date: * PRC: Distribute Labor Costs * PRC: Distribute Usage & Miscellaneous Costs * PRC: Distribute Expense Report Adjustments Oracle Financials E-Business Suite Release 12 Period End Procedures 35 . Run PRC: Interface Supplier Invoices from Payables Interface Expense Reports from Oracle Payables Before generating project revenue or running final cost distribution processes. These expense reports may have been entered via Self-Service Expenses or Expense Reports in Oracle Payables. ensure that all new supplier invoices processing for the current GL period has stopped. Access to these activities should be controlled. after verifying that all transactions for the period have been accounted for. Warning: If your PA period matches a GL/AP month end. Source Description Inventory Inventory Misc Work In Process Manufacturing Material Costs Inventory Issues and Receipts entered in the Miscellaneous Transactions window in Oracle Inventory Manufacturing Resource Costs Attention: Entering new expenditures or adjusting existing expenditures during the final cost distribution process may cause reconciliation problems.Run the AUD: Missing Timecards Report Interface Supplier Invoices from Oracle Payables Before generating project revenue or running final cost event processes. 6. Run PRC: Interface Expense Reports from Payables Project Related Inventory Transactions Note: the following processes must be completed within Oracle Inventory prior to importing project related inventory transactions: * Run the Cost Collector * Project Cost Transfer * Run PRC: Transaction Import. import all eligible supplier invoices from Oracle Payables. The following transaction sources are pre-defined. import all eligible expense reports from Oracle Payables to create pre-approved expense report batches.

This program has to be run to generate accounting events. Interface CIP Assets to Oracle Assets Run PRC: Interface Assets This process requires that prior to interfacing. If accounting was performed without transferring to GL.* PRC: Distribute Supplier Invoice Adjustment Costs * PRC: Distribute Borrowed and Lent Amounts * PRC: Total Burdened Cost (If using Project Burdening) * PRC: Create and Distribute Burdened Transactions (If using Project Burdening) Note: PRC: Distribute Expense Report is now obsolete. the order of some of the above steps may be changed. This program is owned by SLA and creates accounting. 6a. The programs to be run are: PRC: Generate Cost Accounting Events and PRC: Generate Cross Charge Accounting Events. Run the Generate Cost Accounting Events Program This is a new program in R12. then submit PRC: Submit Interface Streamline Processes with the appropriate streamline parameters to transfer the costs to GL. transfers & posts to GL with the appropriate parameters. Interface Cost Transactions to Other Applications You must successfully interface all relevant costs to Oracle Payables. Attention: You can interface asset lines to Oracle Assets only after you have transferred the underlying expenditure items to General Ledger. or completed more succinctly. 7. Oracle Financials E-Business Suite Release 12 Period End Procedures 36 . For more information refer to Oracle Project Costing User guide. Oracle General Ledger and Oracle Assets or revenue to Oracle Receivables before you can change the status of the current PA period to Closed. Transfer from Projects to GL can be achieved by submitting the ‘Create Accounting’ – (PRC: Create Accounting) process from the SRS screen. Suggestion: Some of the above reports and processes may be run using Submit Streamline Processes. If you use the Streamline process. and/or resolved prior to continuing with the period close. Journal Import can be submitted from GL to import the costs into GL. which ensures that processes and reports are run and completed in the correct order. which will be later used by SLA. Note: Ensure that all interface transaction reports and exception reports are completed successfully. all asset lines have been generated by running the PRC: Generate Assets Lines for a range of projects process.

8. Generate Draft Revenue for All Projects After all the cost distributions processes have completed successfully and all supplier invoices have been imported from Oracle Payables, run the mass project revenue generation process. Run PRC: Generate Draft Revenue for a Range of Projects for all projects. Attention: Concurrent Revenue processes can be run only if the ranges of projects specified for the processes do not overlap 9. Review and Release Revenue for All Projects Perform a review of the revenue generated and approve the same. 10. Run Generation Revenue Accounting Events Process Run PRC: Generate Revenue Accounting Events to generate events for revenue. These events will be used subsequently by the Create Accounting process to generate accounting. 11. Run Create Accounting to Process Revenue Accounting Events This program is used to generate accounting and then transfer it to the General Ledger based on appropriate parameters. If accounting is generated in FINAL mode with Transfer to General Ledger being set to ‘No’ then run PRC: Transfer Journal Entries to GL with parameters to either post in GL or just to leave it unposted. If it is transferred unposted, the General Ledger posting program needs to be submitted. Attention: Interface processes have become obsolete. The same is achieved by PRC: Create Accounting

12. Generate Invoices Run PRC: Generate Invoices to generate invoices to be interfaced to Oracle Receivables. Run PRC: Generate Inter-Company Invoices for a Range of Projects for all projects. This process: * Creates inter-company invoices from cross–charged transactions previously identified by inter-company billing to be processed for cross charging. * Deletes unreleased inter-company invoices. * Creates inter-company credit memos and invoice cancellations. 13. Transfer Invoices to Oracle Receivables Run PRC: Interface Invoices to Receivables Run PRC: Interface Inter-Company Invoices to Receivables

Oracle Financials E-Business Suite Release 12 Period End Procedures

37

Warning: Make sure that Oracle Receivables has not closed its period until all Oracle Projects invoices have been interfaced to Oracle Receivables

14. Run Period Close Exceptions and Tieback Reports Run the period close exceptions reports to identify transactions that have not been fully processed, and that would prevent you from closing the PA period: * AUD: Cross Charge GL Audit * AUD: Missing Timecards * EXC: Transaction Exception Details * EXC: Transaction Exception Summary * PRC: Tieback Invoices from Receivables The tieback process from GL has become obsolete. Review the report generated by Create Accounting/Transfer to GL processes for any errors. Review these reports and make all the indicated corrections. After the corrections are made, run the reports again until there are no exceptions. Suggestion: Some of the above reports and processes may be run using the Submit Streamline Processes process. This process ensures processes and reports are run and completed in the correct order. If you use the Streamline process, the order of some of the above steps may be changed, or completed more succinctly. All the streamline options are not available in R12. Some of them have become obsolete. Please refer to the relevant financials and projects user guides. 15. Run Final Project Costing and Revenue Management Reports Run all of the following project costing management reports: * MGT: Revenue, Cost Budgets by Resources (Project Level) * MGT: Task - Revenue, Cost, Budgets by Resources * MGT: Revenue, Cost, Budgets by Work Breakdown Structure * MGT: Employee Activity Report * MGT: Invoice Review * MGT: Unbilled Receivables Aging * MGT: Agreement Status by Customer 16. Change the Current Oracle Projects Period Status from Pending Close to Closed When changing the status to Closed, the system checks to see if any unprocessed items exist in the period. If unprocessed items exist, the change of status is not allowed.

Oracle Financials E-Business Suite Release 12 Period End Procedures

38

Re-run the period close exception reports to identify any unprocessed items. This process needs to be performed for each operating unit defined. 17. Advance the PA Reporting Period (Optional) When you are ready to view the updated summary amounts for the next PA period in the Project Summary Inquiry window, advance the PA Reporting Period. Only one period can be designated as the current reporting period for Project Status Inquiry. The current reporting period does not have to be an open period. 18. Update Project Summary Amounts To enable users to view the latest data in the Project Status Inquiry Window, you must run a final project summary update for the current reporting (pending close) PA period. Attention: The update process cannot run concurrently with the interface processes. Warning: Do not run PRC: Update Project Summary Amounts After Resource List Change during the closing or post-closing processes. 19. Restore Access to User Maintenance Activities After the project summary amounts have been updated for the closed, current reporting period, restore access to user maintenance activities. 20. Reconcile Cost Distribution Lines with General Ledger (Optional) The following Project Subledger Audit Reports print cost distribution lines related to projects. These reports enable you to drill down from a GL account balance in the trial balance to the individual project–related transactions: * Run AUD: Project Subledger Summary * Run AUD: Project Subledger: Detail by Project * Run AUD: Project Subledger: Detail by Expenditure Type 21. Permanently Close the Oracle Projects Period (Optional) When you are satisfied with the closing of the PA period and will not need to reopen the period, change the status of the PA period to Permanently Closed. Warning: Once a period is permanently closed it can never be re-opened.

Oracle Financials E-Business Suite Release 12 Period End Procedures

39

Chapter 6 Oracle Receivables
This chapter describes the procedures for performing period-end processing in Oracle Receivables Release 12.

Business Requirements
Oracle Receivables requires periodic internal reconciliation of the transactions entered into the Accounts Receivables system. Oracle Receivables provides a comprehensive set of reports to facilitate the reconciliation of outstanding customer balances, transactions, receipts, and account balances. The application provides the functionality to enable reconciliation of your subledger, before posting to the General Ledger. Posting to the General Ledger allows the extraction of details from Oracle Receivables, and the creation of journal entries in the General Ledger. After posting to the General Ledger, it is possible to reconcile Oracle Receivables with the General Ledger by verifying that all the correct journal entries were made.

Procedures
The following steps are taken in performing period-end processing for Oracle Receivables. 1. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. Completing all transactions for Oracle Receivables: * Complete Invoicing, Credits and Adjustments * Complete Receipts and Reversals * Complete Invoice and Customer Import * Complete Lock Box Processing * Run the revenue recognition program (Optional; required if OM-shipping is used) If you import transactions from an external system or Oracle Projects, ensure that you have imported all transactions and master files, and reviewed all audit trails for completeness. 2. Reconcile Transaction Activity for the Period Reconcile the transaction activity in Oracle Receivables, before posting to the General Ledger using SLA. This reconciliation process checks that Oracle Receivables transactions are balanced, ensuring that all items eligible for posting are reflected on the Sales Journal. Run the following reports for the same accounting period date range: a. Transaction Register
Oracle Financials E-Business Suite Release 12 Period End Procedures 40

credit memos.This report details all the transactions (i. d. Company. The report also lists in detail. source. revenue. When a transaction is accounted with errors. which have been posted in general ledger. Attention: Ensure that the monthly transaction total is accurate and that no distribution issues exist.$20 Credits) Attention: The Transaction Register total for any credits must be adjusted. using the Sales Journal by Customer report. This report details. as they are negative on the Transaction Register and positive on the Sales Journal. customer name. invoices. The summary totals for the sales journal are by Posting Status. Data is then sorted by accounting date. This report shows transactions which were entered and completed. Sales Journal by Customer Report and the Sales Journal by GL Account Report This report enables the review of all transactions for the specified period. If any discrepancies are evident. deposits. and all entries that could not be transferred to the general ledger. ensure that the Transaction Register matches the Sales Journal: Transaction Register (Items eligible for posting) + 2 * Credit Memo Total = Sales Journal (Debits plus Credits) E. and Transaction Currency. and voucher number. general ledger journal entries imported from Subledger Accounting are not included in the report. Note: To avoid duplication with subledger journal entries. research the customer balances to find out which balance does not tally. receivables. AR to GL Reconciliation Report Oracle Financials E-Business Suite Release 12 Period End Procedures 41 . the general ledger distributions for posted and/or un-posted invoices for the specified period. Journal Entries Report This report enables the review and analysis of accounting entries in the Receivables subledger. guarantees and chargebacks) entered with a GL date between the period start and period end dates. category. review the details and make the necessary changes. By altering the parameters. you can produce a detailed or summary listing of the accounting information you want to review. and event class. tax). By using the following formula. the report also lists those transactions. transactions that have been accounted with error.g. Using the report parameters.e. freight. and those which are yet to be posted but have been accounted. debit memos. b.e. The total on the Sales Journal by GL Account should equal the total of items eligible for posting as listed on the Transaction Register. SLA groups the report by ledger. event type. by account type (i. $100 + (2 * $20) = Debits $120 + Credits $20 ($120 Debits . specified for the period being reconciled. c. as accounted by SLA. ledger currency. document number.

and * You have reviewed the Unposted Items report to confirm that all journal entries have posted. During the internal reconciliation process. which can be run and reviewed to reconcile these components: Component Beginning Balance Transactions Adjustments Exceptions Report Aging reports Transaction Register Adjustment Register Invoice Exceptions Report Oracle Financials E-Business Suite Release 12 Period End Procedures 42 . Run the AR to GL Reconciliation report: * After the Create Accounting program in Receivables has completed. using the following formula. thus creating reconciliation issues in Oracle General Ledger. The Difference column indicates how the activity in Receivables compares to the journal source of Receivables in the General Ledger. If the actual balance of a specific account is different in Receivables than in GL. use the AR Reconciliation report to confirm that your transactional and accounting data match. 3.Journal entries posted to the General Ledger from other subledgers.The AR to GL Reconciliation report compares the account balances in Oracle Receivables to those in Oracle General Ledger. * GL Subledgers Not AR . even if the data matches. Reconcile Outstanding Customer Balances Reconcile the outstanding customer balances at the beginning of a specified period with the ending balance for the same period. then the following columns highlight the type of journals that affect the account balances: * GL Source Manual . However. and highlights journal sources where discrepancies might exist.Unposted Oracle Receivables journals in the general ledger. The Potential Reconciling Items report addresses this issue by suggesting journal items that might potentially post to GL accounts with unexpected account types.Manual journal entries made in the General Ledger. * Unposted in GL . This report will show a difference between Receivables and GL account balances only if items did not successfully post to GL accounts. and * You have used the posting execution reports to confirm that the journal entries exported from Receivables match those posted in General Ledger. such as Oracle Payables or a legacy feeder system. This report simplifies the reconciliation process by comparing Receivables and General Ledger account balances in a single place. the journals could still post to incorrect GL accounts. known as the Roll Forward Formula: Period-End Balance = Outstanding Balance at Start of Period + Transactions + Adjustments – Invoice Exceptions – Applied Receipts – Unapplied Receipts The following list represents the various components that affect a customer’s balance and the reports.

you can review the detailed information on the Receipts Journal Report. 4. Oracle Financials E-Business Suite Release 12 Period End Procedures 43 . Reconcile Receipts Ensure that Oracle Receivables receipts balance by running the following reports: a) Receipts Journal Report This report displays details of receipts that appear in the Journal Entries Report. payment date. The Journal Entries Report shows the receipt numbers that contribute to a particular GL account. Receivables displays information about your on-account or unapplied payment such as GL date. You can use this report to determine how much your customer owes after taking into account all on-account and unapplied amounts. payment method. This report includes both cash and miscellaneous receipts. you can perform this action by re-querying the receipts and following the normal application procedure. 5. b) Receipt Register Use this report to review a list of receipts for a specified date range.Applied Receipts Applied Receipts Register (Identify payments received from customers) Unapplied and Unresolved Receipts Register (identify payments received from customers) Aging report (as of the last day of the accounting period) Unapplied Receipts Ending Balance Attention: You can use the Invoice Exceptions Report to adjust the Transaction Register for any transactions. payment number. Using the receipt number. which are not open in Receivables. on-account amount. batch name. and unapplied amount. If any of the Receipts listed can now be applied to outstanding transactions. Review the Unapplied Receipts Register Use the Unapplied Receipts Register to review detailed information about your customers’ on-account and unapplied payments for the date range that you specify. and therefore do not show up in the aging reports. batch source.

transactions in error etc.1: Unable to Reconcile Receipt Register to Receipt Journal – Enhancement 5567693 is still pending. Reconcile the General Ledger Transfer Process The Create Accounting program produces the Subledger Accounting Program report that shows you the subledger journal entries created for successful accounting events. 6. for transfer to the General Ledger. After internally reconciling the transactions and receipts using these two reports. 7. Once transactions and receipts have been transferred to the GL tables. Post to the General Ledger Prior to posting to the General Ledger. Bug 7589198: Receipt Register does not match Receipt journal – deemed functionality (similar to Bug 7423482). Oracle Financials E-Business Suite Release 12 Period End Procedures 44 . If Create Accounting is submitted in the ‘Final’ mode without transferring it to the General Ledger. the entries will have to be transferred separately. Bug 7423482: Receipt Register and Receipt Journal do not show on-account activity – deemed functionality.Attention: Normally the total of the Receipts Journal report should equal the total of all the receipts in the Receipt Register for the same GL date range. The accounting is done at the ledger level and the program has the ability to transfer and import into the General Ledger based on the parameters specified. Use the same General Ledger date ranges for the Journal Entries Report and the Create Accounting program. it is possible to perform external reconciliation during and after the posting process. The posting process for Oracle Receivables involves a single step: Create Accounting This process can be submitted from the transactions screen to account for a specific receivables transaction or from the SRS screen to account for all receivables transactions. Oracle Receivables regards these items as having been ‘posted’ within the sub-ledger. Reconcile Receipts to Bank Statement Activity for the Period (Refer to Chapter 3 Period-End Procedures for Oracle Cash Management) Attention: The Create Accounting process must be re-run for any miscellaneous accounting entries generated from the bank reconciliation. Create Accounting will generate a report which details the transferred transactions. Compare this report to the Journal Entries Report (run in Posted status mode) and verify that they match. See the following My Oracle Support bugs and enhancement requests for more details: Note 393682. the Receipts Journal Report and Sales Journal display the transactions that would be posted to the General Ledger (provided the posting process was run for the same GL date range). Both reports display invoice related receipts and miscellaneous receipts. 8.

11. that period is opened for all operating units within the ledger. which users can copy and modify the report template according to their needs. and compare the total with the Journal Import Execution Report. Attention: The ‘Detail by Account’ version of the Journal Entries Report may be the most useful for reconciliation in this case. Attention: If the customer is using Reporting/Accounting sequences. then AR distribution accounting is displayed.Account balances for transactions and receipts can be reconciled by generating the Sales Journal by GL Account Report. When running any Oracle Receivables reports that display accounting involving transactions that have been posted to GL. then SLA accounting is displayed. 10. the Receipts Journal Report (in ‘transaction’ mode) and the Journal Entries Report for posted items. No or ALL. The account totals in the Sales and Receipt journals should match the corresponding account balances in the Journal Entries Report. the following statements apply: If SLA final accounting lines exist. If the Balance Forward Billing functionality is used. Note: Balance Forward Billing replaces consolidated billing invoices (CBI) feature of 11i. Reconcile the Journal Import Process Create Accounting program submits Journal Import automatically when launched in ‘Mode = Final’ and ‘Transfer to GL = Yes’. 9. ensure all the invoices generated during the month have been printed and issued. Print Invoices Once you are satisfied that the customer balances are reconciled. All of the operating units that share a ledger also share the same period statuses. and comparing them with the Journal Entries Report output. Reconcile the Journal Import by manually reviewing the transactions in the Subledger Accounting Program Report. ensure that the consolidated (BFB) invoices have been generated for the current period. Close the Current Oracle Receivables Period Close the current period in Oracle Receivables using the Open/Close Accounting Periods window. If SLA accounting lines do not exist. they can run Journal Entries Report using Sequence Ranges created in the Create Accounting program run. Oracle Financials E-Business Suite Release 12 Period End Procedures 45 . When you update the period statuses to ‘Open’ in one operating unit. For more information on the setup of balance forward billing. refer to the Oracle Receivables Implementation Guide or the Oracle Receivables User Guide. The Journal Entries Report is a new Subledger Accounting BI Publisher report which is available from the subledger applications and can be run with parameter Posted = Yes. Attention: Where there are multiple operating units within the same ledger all operating units must be ready to close at the same time.

14. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account. 15. which were transferred in FINAL mode and with Post in GL being set to NO. for the transactions. 16. run the Journal Entries Report (with ‘Posted = Y’) to help reconcile the posted journals. This report should not generate any output if all Receivables transactions have been successfully posted to the General Ledger. Run the request from the Submit Requests window. It only includes journal entries transferred to and posted to the General Ledger. and third party site * Third party and third party site information * User transaction identifiers for the associated event The balances in this report can be compared with the General Ledger balances for the same control accounts to reconcile. Using the Submit Requests window to generate this report. Review the Unposted Items Report Oracle Receivables prints the Unposted Items Report for all items that are not posted for the specified GL date range. Reconcile Posted Journal Entries After running the GL posting process in Oracle General Ledger. The output will consist of all items not posted to the General Ledger for the specified GL date range. This report is used to display balance and account activity information for Suppliers and Customers. Third Party Balances Report Run Third Party Balances Report from the SRS screen. submit with a GL date range for at least the current financial year. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 13. It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or un-transferred journal entries. Review the Subledger Period Close Exceptions Report The Subledger Period Close Exceptions Report lists all the accounting events and journal entries that fail period close validation. If there are any items not posted for the current or prior periods. Review Account Analysis Report The Account Analysis Report provides drill-down information about the activities relating to a particular account for a period or range of periods.12. third party. Oracle Financials E-Business Suite Release 12 Period End Procedures 46 . then re-open both appropriate Receivables and General Ledger Periods and initiate another posting.

The E-Business Tax data extract draws tax information from each application and stores the data in an interface table.Review this report and compare it with the Third Party balances report. including withholding tax. Open the Next Oracle Receivables Period Open the next period in Oracle Receivables using the Open/Close Accounting Periods window. 18. The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers The following summary levels are available within each Tax Register: * Transaction Header * Transaction Line * Accounting Line Oracle Financials E-Business Suite Release 12 Period End Procedures 47 . Note: To avoid duplication with subledger journal entries. Output from the tax extract is designed to look as close to a simple tax report as possible. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. 17. General Ledger journal entries imported from Subledger Accounting are not included in the report. which is required to be reported to the relevant Tax Authority.

a Routing of Direct Delivery. You can use the report sorted by buyer to monitor buyer performance. Complete all transactions for Oracle Purchasing: a) Complete Requisitions b) Complete Purchase Orders and Releases c) Complete Receipts and Returns Submit the Confirm Receipts Workflow Select Orders process in Purchasing to send notifications through the Web. Closing FYI notifications is Optional.Chapter 7 Oracle Purchasing This chapter describes the procedures for performing period-end processing in Oracle Purchasing Release 12. and the next five periods. 2. You can also use the report when negotiating with a supplier by limiting the commitments to a specific supplier. e–mail. Review the Current and Future Commitments (Optional) Run the Purchase Order Commitment by Period Report: The Purchase Order Commitment by Period Report shows the monetary value of purchased commitments for a specified period. and a Need–By date that is equal to or later than today’s date.g. Users should close all FYI notifications and respond to those that require a response. The Confirm Receipts workflow sends notifications for items with a Destination or Deliver–To Type of Expense.g. or Notification Details Web page (accessible through the Notifications Summary menu in Purchasing) to requestors or buyers who create requisitions in Purchasing or iProcurement. d) Print or Archive all new Purchase Orders e) Respond to all Workflow Notifications Notifications may either require action (e. 1. or are FYI notifications only (e. notify approver approval required). notify requestor requisition has been approved). Procedures The following steps are performed while closing the period in Oracle Purchasing. Business Requirements The purchasing activity must be reconciled for the accounting period that is to be closed. Oracle Financials E-Business Suite Release 12 Period End Procedures 48 . Requestors can create receipt transactions by responding to the notification. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed.

which corresponds to the Oracle Purchasing period being closed. and helps in the preparation of accrual entries. Simply backdate the receipt date when entering receipts for a closed period. for what amount. where possible. It is not necessary to enter all the receipts for a period prior to closing that period. 4. 7. The quantity ordered and quantity received is displayed so the status of the purchase orders can be monitored. or planned purchase orders. Warning: Where you have Oracle Inventory installed. 6. Receipt accruals can be reviewed by account and by item. Follow Up Receipts . Identify and Review Un-invoiced Receipts (Period-End Accruals) Run the Un-invoiced Receipts Report to review receipts for which the supplier invoice has not been entered in Payables. Complete the Oracle Payables Period-End Process Complete the steps to close the Oracle Payables period. matching of unmatched invoices. and resolution of any invoice holds. before creating receipt accruals for that period. but the receipt has not been entered into Oracle Purchasing. it is not possible to process a receipt to a closed Purchasing period. the appropriate department can then follow up with the supplier. the appropriate department can use the details obtained from the Purchase Order Detail Report. the receipt transaction needs to be entered by the appropriate personnel. to enable the creation of receipts accrual entries. using the details from the Uninvoiced Receipts Report. 5. to follow up the status of the ordered items with the suppliers . Entering of invoices. Attention: Where you have selected to accrue receipts at period end. Review the Outstanding and Overdue Purchase Orders (Optional) Run the following reports: * Purchase Order Detail Report * Open Purchase Orders (by Buyer) Report * Open Purchase Orders (by Cost Center) Report These reports can be used to review all. specific standard. should be carried out at this point in the period-end process. Oracle Financials E-Business Suite Release 12 Period End Procedures 49 . make sure that all receipts have been entered for a specific period.3. This report indicates exactly what has to be accrued. Follow Up on Outstanding Invoices For any items identified to have been received but not invoiced.Check With Suppliers For purchase orders not received. Performing the Oracle Payables Period-End process effectively prevents any further invoices or payments being entered into Oracle Payables for the closed period. If the goods have been received.

on the Accrual tabbed region of the Purchasing Options window for the current Organization. debiting the charge account and crediting the Expense AP Accrual Account. When the Accrue Expense Items flag is set to At Receipt. Reconcile Accrual Accounts . This process can be run as many times as needed. Oracle Purchasing creates an un-posted journal entry batch in the General Ledger for the receipt accruals. Each time the process is run. Attention: The Receipt Accruals Period End Program creates accounting in the receiving sub ledger only.Period-End Report to create period-end accruals for uninvoiced receipts.8. corresponding to the encumbrance reversal entries for the un-invoiced receipts that were accrued. Run the Receipt Accruals . then the accrual entries need to be reversed manually. If the profile option is set to ‘N’.Perpetual Accruals Identify the period-end balances of the following accounts in the General Ledger: * Purchase Price Variance * Invoice Price Variance Account Oracle Financials E-Business Suite Release 12 Period End Procedures 50 . If encumbrance or budgetary control is being used. Oracle Purchasing creates accrual entries only up to the quantity the supplier did not invoice for the partially invoiced receipts.Period End Process Run the Receipt Accruals . Oracle Purchasing reverses the encumbrance entry when creating the corresponding accrual entry. Attention: This step is only required if the Accrue Expense Items flag is set to Period End. 9. another journal entries batch is created. Reversal of accrual entries for the next period will happen automatically if: * The Profile option ‘GL: Launch Auto Reverse after Open Period' is set to 'Y' * And the reverse option is selected for the accrual journal category. for Expense distributions for a specific purchasing period. Identify the purchasing period for the receipt accrual entries: Oracle Purchasing creates receipt accruals for all receipts entered up to the end of the nominated period. The Create Accounting Program has to be run to create SLA journals. a reversal is not required. If encumbrance or budgetary control is being used. which in turn will trigger the journal import. Journal entries are created for the amount of the receipt liabilities.

Identify the Invoice Price Variances amount and Accrued Receipts amount in the AP Accrual Account. and identify errors. Identify the invoice price variance for all purchase orders charged to the Inventory AP Accrual Account and compare it with the balance of the Invoice Price Variance account in the General Ledger. or accounts payable transactions: * Quantity differences between receipts and invoices * Incorrect purchase order or invoice unit prices * Discrepancies in supplier billing * Invoice matched to the wrong purchase order distribution * Receipts against the wrong purchase order or order line * Miscellaneous inventory or work in process transactions that do not belong to the accrual accounts * Payables entries for tax and freight that do not belong to the accrual accounts The Accrual Reconciliation Report Group consists of one program and three reports as discussed below: a) Accrual Reconciliation LR Program load run This program is used in the accrual reconciliation process to populate the accrual reconciliation table with all the necessary transaction data to perform the reconciliation process. The Accrual Reconciliation Reports are used to analyze un-invoiced receipts.(Refer to Chapter 8 Period-End Procedures for Oracle Inventory) Reconcile the balance of the Purchase Price Variance account using the Purchase Price Variance Report. Run the Invoice Price Variance Report for the current period. and to reconcile the balance of the AP accrual accounts. the following transactions can account for the balance in the AP accrual account: * Uninvoiced Receipts * Over-invoiced Receipts * Errors (Invoices or inventory transactions charged to this Account by mistake) You need to analyze the balance of the AP accrual accounts. These reports enable you to identify the following issues in receiving. work in process. Manually remove the Invoice Price Variance amount from the AP Accrual Account using your General Ledger. distinguish accrued receipts from invoice price variances. inventory. At any given time.* AP Accrual Account * Inventory Account . All the affected PO distributions (in the case of AP/PO transactions and individual transactions in the case of miscellaneous transactions) Oracle Financials E-Business Suite Release 12 Period End Procedures 51 . purchasing.

you temporarily record an accounts payable liability to your expense or inventory AP accrual accounts. You can accrue both expense and inventory purchases as you receive them. Oracle Financials E-Business Suite Release 12 Period End Procedures 52 . the Accrual Reconciliation Report also displays any inventory or work in process transactions for the accrual accounts. The Reconciliation reports also provide information on the quantity differences (between the quantity received for a purchase order shipment and the quantity invoiced). this report enables reconciliation with the accounts payable accrual account. Oracle Payables clears the AP accrual accounts. and price differences.will be deleted first and the transaction information for these distributions will be fetched and loaded into the accrual reconciliation tables. Prerequisites: * Oracle Payables and Oracle Purchasing installed. * If expense purchases are accrued at period end. * If expense purchases are accrued on receipt. records the liability from the supplier site and helps you monitor potential problems with purchasing and receiving activities that can affect the accuracy of your AP Accrual Accounts. and inventory receipts are not performed. * If you have installed Oracle Inventory or Work in Process. c) Miscellaneous Accrual Reconciliation Report The Miscellaneous Accrual Reconciliation Report shows all inventory and AP (not matched to PO) transactions that have hit the accrual account. Ensure that prior to closing the period. Accounting entries have to be created in SLA and GL for these write-off transactions by submitting the Create Accounting program. and hence manual adjustment of accrual entries is not required. the Accrual Write-Offs window can be used to indicate which entries are to be removed and written off from this report. these differences are resolved. After researching the reported accrual balances. d) Summary Accrual Reconciliation Report The Summary Accrual Reconciliation Report can be used to analyze the balance of the AP accrual accounts. b) AP and PO Accrual Reconciliation Report The AP and PO Accrual Reconciliation Report provides a transactional breakdown of each accrual account with a net balance not equal to zero. When this happens. no information will be available to report. When Oracle Payables creates the accounting for the matched and approved invoice. The Reconciliation Reports can help in monitoring potential problems with purchasing and receiving activities that can affect the accuracy of the AP accrual accounts.

is to extinguish any outstanding encumbrances or unused funds when you close the last period of the Financial Year within Oracle General Ledger. the Receiving Value Report by Destination Account must be run to break out the receiving/inspection value by asset and expense. If you also receive inventory.Attention: Most commercial installations accrue expense receipts at period end. Mass budget processing also allows you to combine these budgets. and the encumbered budget. Other facilities available: * Use mass allocations to bring forward part of the funds available. before commencing the year end Encumbrance processing in Oracle General Ledger. a GL transfer or period close must first be performed for the transactions to appear on these reports. and Oracle Work In Progress. * Carry forward budgets into the current appropriation budget. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases / requisitions). * Carry forward encumbrances. (Refer to Chapter 11 Period-End Procedures for Oracle General Ledger. journal entries must be created for the invoices. more entries must be reconciled in the AP accrual accounts. For Oracle Inventory. For Oracle Payables. Attention: You must complete the Year End Encumbrance processing in Oracle Purchasing. The default processing for Oracle Financials at year end.) The steps required to complete year end encumbrance processing in Oracle Purchasing are: a) Identify Outstanding Encumbrances Oracle Financials E-Business Suite Release 12 Period End Procedures 53 . * Carry forward the funds available as at the end of the year. all transactions are created in Purchasing and need the GL Transfer Program to be run to transfer to the General Ledger. 10. or to a separate budget to identify between current year and carry forward amounts if required. Perform Year End Encumbrance Processing (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year end processing. as the information is not required as the receipt occurs. Attention: For Oracle Purchasing. If expense purchases are accrued on receipt. The Accrual Reconciliation Reports requires the transactions to be transferred to the General Ledger interface to ensure that the report balances to the General Ledger.

When cash-basis accounting is used and the Payables Transfer to General Ledger process is submitted.Print the Encumbrance Detail Report to review the requisition and purchase order encumbrances. Payables transfers only accounting information for paid invoices to the General Ledger. Define MassCancel The Define MassCancel window is used to nominate a date range for transactions. and requisitions and purchases have entered and approved. Upon entering receipt delivery information.Generate the Encumbrance Detail Report as needed when the Accrue at Receipt option is used. During the period.Generate the Encumbrance Detail Report at period-end. the Encumbrance Detail Report reflects the true periodend receipt information. Therefore. After the Receipt Accruals . Refer below to the steps required to cancel transactions that are not to be carried forward. b) Perform MassCancel in Oracle Purchasing (Optional) MassCancel enables the cancellation of requisitions and purchase orders on the basis of user selected criteria. the encumbrances on the Encumbrance Detail Report remain until payment information from Payables is transferred to General Ledger. The Encumbrance Detail Report reflects activity from General Ledger. not Purchasing or Oracle Payables. Use this report to review the accounts encumbered. Based on this report you can identify those transactions that you wish to carry forward into the new financial year. the encumbrance detail on the report is based on invoice matching information from Payables. * Cash basis .If cash-basis accounting is used. use the Encumbrance Detail Report in a way that matches the accounting method: * Receipt accrual . as well as any of the following: * Document Type * Supplier Name * Accounting Flexfield Range This process will automatically generate a MassCancel listing report identifying the following: * Unable to Cancel Requisitions (reasons provided) * Unable to Cancel Purchase Orders (reasons provided) * Partially in Range Documents * Fully in Range Documents Oracle Financials E-Business Suite Release 12 Period End Procedures 54 . an automated process transfers the receipt information to General Ledger using the Journal Import Process. if the encumbrance option for requisitions or purchase orders has been enabled. * Period-end accrual . not on receiving information.Period-End process is run.

Payables lists your suppliers in alphabetical order and you can additionally order the report by supplier number. and shipments to wrong locations. This report lists active suppliers whose names are the same. The report lists all site names and addresses of each potential duplicate supplier. b) Suppliers Audit Report Use the Supplier Audit Report to help identify potential duplicate suppliers. Oracle Purchasing automatically un-marks all the receipts previously accrued to ensure that these receipts can be accrued again if they are still not invoiced in the next accounting period (where you have selected to accrue receipts at period end). then any references to the supplier in blanket purchase orders. Run Standard Period End Reports (Optional) * Suppliers Quality and Performance Analysis Reports a) Suppliers Report Use the Suppliers Report to review detailed information entered for a supplier in the Suppliers and Supplier Sites windows. If purchase order information is merged. and returned. for percents accepted. Attention: If you wish to cancel both purchase orders and requisitions. This report also shows if a supplier is on PO Hold. Open the Next Oracle Purchasing Period Open the next purchasing period in the Control Purchasing Periods window. The report ignores case. 12.Run MassCancel When this process is run. special characters. spaces. d) Supplier Service Performance Analysis Report The Supplier Service Performance Analysis Report lists late shipments. This report is useful for identifying suppliers with quality performance issues. Close the Current Oracle Purchasing Period Close the current Purchasing Period in the Control Purchasing Periods window. You have the option to include supplier site address and contact information. Note that when canceling a purchase order. c) Supplier Quality Performance Analysis Report The Supplier Quality Performance Analysis Report can be used to review suppliers' quality performance. rejected. The report inserts a blank line between groups of possible duplicate suppliers. you have the option of canceling the original requisition at the same time. After duplicate suppliers have been identified. you must initiate MassCancel twice. 13. 11. up to a specified number of characters. and auto source rules are updated to the new supplier. This report can be Oracle Financials E-Business Suite Release 12 Period End Procedures 55 . rejected shipments. quotations. Oracle Purchasing creates journal entries to zero out the encumbrances associated with the canceled requisitions and purchase orders. they can be combined using Supplier Merge. early shipments. etc.

RFQ and Purchase Order Statuses Purchase Order Statuses may optionally be reviewed early in the period close processing for Oracle Purchasing. * Analyze Requisitions Requisition Activity Register The Requisition Activity Register shows requisition activity and monetary values. The Days Variance is calculated as the summation of the date differential (transaction date subtracted from promise date) multiplied by the corrected received quantity (the received quantity plus or minus corrections) for each shipment. The % Received On Time is the percentage of the ordered quantity received on the promise date or within the receipt tolerance days. Purchasing prints the blanket agreement or planned purchase order header information.used to derive a supplier service penalty by multiplying the days variance quantity by a percentage of the price. The % Open Past Due is the percentage of the ordered quantity not received by the promise date and beyond the receipt tolerance days. The % Received Late is the percentage of the ordered quantity received after the promise date and outside the receipt tolerance days. For each blanket purchase agreement and planned purchase order created. Purchasing provides the detail of the releases created against these orders. if no release exists. but within the receipt tolerance days or not past due. The % Open Current is the percentage of the ordered quantity not yet received. The report prints the items that are assigned sourcing rules. The Expenditure is the sum of the item line amounts for standard purchase orders for the supplier. The % Received Early is the percentage of the ordered quantity received before the promise date and outside the receipt tolerance days. using blanket purchase agreements and planned purchase orders. Use the report to compare actual purchase percentages with sourcing percentage. The Intended Commitment is the total expenditure multiplied by the split percentage entered in the sourcing rules. all divided by the total corrected received quantity. Oracle Financials E-Business Suite Release 12 Period End Procedures 56 . e) Supplier Volume Analysis Report The Supplier Volume Analysis Report shows the dollar value of items purchased from a supplier. * Review Quotation. Blanket and Planned PO Status Report The Blanket and Planned PO Status Report can be used to review purchase order transactions for items you buy. The Actual Percentage is the items expenditure as a percentage of the total expenditure for the date range of the report. Purchasing prints the requisitions in order of creation date and prepared name. The result is the quantity per day the supplier is in variance.

the line price was from the Quote. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. Use this report to review the encumbered accounts. with negative figures in parentheses. the line price was from the List Price. and if the line price type is L. If the market price is not defined. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. the line price was from the Market Price. and there are entered and approved requisitions and purchases. If a quote is not defined. b) Savings Analysis Report (by Buyer) The Savings Analysis Report (By Buyer) shows buyer performance by purchase order. the line price was from the List Price. If the market price is not defined. the line price was from the Market Price. or list price to the actual price. and if the line price type is L. Use the report to compare the market. The Amount Saved is the negotiated amount less the actual amount. * Cancellation Reports Use these reports to review all cancelled purchase orders and requisitions. * Encumbrance Accounting Reports Encumbrance Detail Report The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts if the encumbrance option for requisitions or purchase orders has been enabled. If the line price type is M. Purchasing prints the product of the market price of the item ordered and the quantity ordered. If the line price type is Q. Purchasing uses the list price. The Amount Saved is the negotiated amount less the actual amount. The report includes a price type Legend at the bottom of each page for the price type. If the line price type is M. If a quote is not defined. Purchasing prints the product of the market price of the item ordered and the quantity ordered. Purchasing uses the list price. with negative figures in parentheses. The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered.* Savings Analysis Reports a) Savings Analysis Report (by Category) The Savings Analysis Report (By Category) shows buyer performance by category. The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. The report includes a price type Legend at the bottom of each page for the price type. If the line price type is Q. quote. the line price was from the Quote. particularly where you have defined multiple Mass Cancel batches: a) Cancelled Purchase Orders Report Oracle Financials E-Business Suite Release 12 Period End Procedures 57 .

b) Cancelled Requisitions Report Oracle Financials E-Business Suite Release 12 Period End Procedures 58 .

Business Requirements The period close process for Oracle Inventory enables the summarizing of costs related to inventory and manufacturing for a given accounting period. then the closure process is processed for the past month. shipping. which means at month end. Procedures The following steps are taken in performing period-end processing for Oracle Inventory: 1. and adjustments have been entered and verify that no hard copy records exist.g. Independently open and close periods for each inventory organization. Attention: Usually. These costs are then transferred to the General Ledger for posting.Chapter 8 Oracle Inventory-Cost Management This chapter describes the procedures for performing period-end processing in Oracle Inventory Release 12. the next period is opened to allow key-in from the first day. To avoid date entry error (when both periods are open) there is a profile option ‘INV: Transaction date validation’. Optional . Note: Since Release 12. Transfer summary or detail accounting information to the General Ledger. “close period status report”. packing slips in receiving). Transfer inventory and manufacturing costs to the General Ledger. Complete All Transactions for the Period Being Closed Ensure that all issues. receipts. Oracle Inventory and Oracle Cost Management provide the required features to affect the necessary period-end procedures to: Reconcile the inventory and work in process costs and values. Attention: For environments with a large number of organizations. you can open / close many logistic organizations by batch program : “OPSR and CPSR open period status report”.Cycle Count Pending Approval Report Oracle Financials E-Business Suite Release 12 Period End Procedures 59 . Perform interim transfers to the General Ledger without closing the period. logistic and manufacturing systems need to be always open for worker transactions. Cost Management becomes an application module holding Inventory/Receiving/WIP accouting entries. or are awaiting data entry(e.

This will display transactions under the following statuses: * Resolution Required: Displays the number of unprocessed material transactions. 4. once it is closed these transactions cannot be processed in that period. These must be resolved before the period is closed. Oracle Financials E-Business Suite Release 12 Period End Procedures 60 . The interface managers that need to be run are as follows: * Cost Manager (mandatory) * Material Transaction Manager (Optional. Any adjustments to the period can be made via new inventory transactions as required. Transfer Summary or Detail Transactions If Order Management is used. depending on INV profile option “TPINV: Transaction Processing Mode”) * Move Transaction Manager (for IWIP) 3. and the accounting entries between ‘Deferred COGS account’ and ‘COGS account’ must be generated in INVCST. Check and fix pending Transactions Check and fix any rejected transactions from the Inventory Accounting Period Window: click on the pending button to display pending transactions. Check Inventory and Work in Process Transaction Interfaces Check the Interface Managers window to ensure that there are no unprocessed background or concurrent programs. For this purpose you need to run these 2 concurrent programs: * “Collect Revenue Recognition information” * “Generate COGS Recognition event” Run the ‘Create Accounting-Cost Management’ program up to the period end date before closing the period. once closed. revenue recognition has been processed in AR. running this process prior to closing the period facilitates validating the interface transactions. cannot be re-opened. In case of error. and pending IWIP costing transactions existing in this period. * Resolution Recommended: Displays the number of pending receiving transactions.2. uncosted material transactions. Though the accounting period can be closed. and pending shop floor move transactions existing in this period. Attention: This process needs to be completed for each defined Inventory Organization. pending material transactions. for the order-shipments which have been invoiced in AR. and then relaunch transactions using: * INV / Transactions / Pending transactions * INV/ Transactions / Transaction Open interface * OM / Shipping / Interfaces This check should be done during the month to avoid cumulative problems at month end before closing. Since a period. correct the error at the source.

But no adjustments to that period can then be entered. open the next inventory period using the Inventory Accounting Periods window. Attention: This process needs to be completed for each defined Inventory Organization. Close the Current Inventory Period Closing the inventory period using the Inventory Accounting Periods window automatically transfers summary transactions to the GL interface table. As explained in step 3 above. If Oracle Purchasing or Oracle Inventory are closed. Attention: This process needs to be completed for each defined Inventory Organization. Draft Accounted. since transactions cannot be posted to a closed period. and accounting events by accessing the Sub ledger Accounting user interface from the View Transactions window and various statuses (e. prior to closing the inventory period. 5. Close the current Oracle Payables and Oracle Purchasing Periods Complete all steps required to close Oracle Payables and Oracle Purchasing. However.g. View accounting. click on the pending button to display any remaining pending transactions and make the appropriate resolutions. Attention: If this step was by-passed. a GL Transfer would automatically be initiated. Open the Next Inventory Period Prior the first day of data entry. as a manual procedure. Attention: The Transfer Journal Entries to GL Cost Management Program transfers the accounting details for all the inventory organizations within a Ledger. * Creates summary or detail inventory accounting entries in the GL interface. 6. to enable the running of purchase accruals to accrue expenses on un-invoiced receipts. Oracle Payables is closed prior to closing Oracle Purchasing. Oracle Purchasing should be closed before Oracle Inventory. Errored can be selected). * Creates summary or detail work in process accounting entries in the GL interface.If the Create Accounting Program is run in Final Mode without transferring to GL then run the ‘Transfer Journal Entries to GL Cost Management’ which transfers the accounting to GL. This still allows miscellaneous transactions corrections in inventory. and a closed period cannot be re-opened. Oracle Financials E-Business Suite Release 12 Period End Procedures 61 . and the period was closed. a receipt cannot be entered for that period. journal entries associated with transactions. 7.Final Accounted. The period close performs the following: * Closes the open period for Oracle Inventory and Oracle Work in Process.

Discrete jobs and certain non-standard jobs are closed separately. If you detect unusual accounts or amounts. the period close adds the net transaction value for the current period to the previous period’s ending value. 8. Oracle Financials E-Business Suite Release 12 Period End Procedures 62 . Additional useful reports: a) Inventory Value Report You can see more sub-inventory balance details by running the Inventory Value Report. The period-end values by sub-inventory are reported in the Period Close Summary Report. But Journal entries from products other than Oracle Inventory. The period close process automatically transfers all job costs and variances by GL account. use this report to reconcile an account across several periods. Use the Material Account Distribution Summary Report to verify inventory account activity against inventory valuation increases or decreases for the accounting period. the report displays the sub-inventory value at the point in time you run the report. the period close process writes off any remaining balances and transfers any period costs to the General Ledger. These show quantity. Warning: Closing an inventory period permanently closes the period and no further transactions can be charged to that period. If you run the report for an open period. For expense non-standard jobs. If you run this report for a closed accounting period. Finally. Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL Check that the perpetual inventory value up to the end of the period being closed matches the value reported in the General Ledger. use the Material Account Distribution Detail Report to print the transactions in detail. This. Job close performs the necessary accounting for each job. (Warning : these reports show the value at the point in time you run the report). along with the values in transit creates the period-end value for the current period. For each sub-inventory. b) Material Account Distribution Detail Report Use the Material Account Distribution Detail Report to view the accounts charged for inventory transactions. The following reports can be run to help with these reviews: a) Period Close Value Summary Report. The balance normally matches with the GL balance. or the Elemental Inventory Value Report. may create discrepancies. Use the Period Close Value Summary Report to see summary balances for subinventories. valuation. Review inventory transaction values transferred to the General Ledger by GL batch. the report displays the sub-inventory values at the end of that period. b) Material Account Distribution Summary Report.* Calculates period-end sub-inventory balances. and detailed item information for the sub-inventories specified. including variance calculations.

9. Oracle Financials E-Business Suite Release 12 Period End Procedures 63 . including resource. The system groups the transactions by job or schedule. cost updates. completions. check the work in process inventory balances against transactions with the WIP Account Distribution Report. by summary or detail. GL batches. and scrap. or both to help reconcile the General Ledger. overhead and outside processing charges. and orders the transactions by earliest transaction date. The WIP Account Distribution Report lists detailed account information for work in process cost transactions. This report does not list material cost transactions such as issues. This information can be found using the Material Account Distribution reports in Oracle Inventory. Detailed account information is available for specific accounts. by transaction type. Validate the Work in Process Inventory If Oracle Work in Process is installed. and period close and job close variances.

Procedures The following steps are taken in performing period-end processing for Oracle Assets. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. Run Calculate Gains and Losses (Optional) The Calculate Gains and Losses program for retirements can be submitted prior to running depreciation. it cannot be re-opened. Business Requirements At period end. Oracle Assets has only a single open depreciation period in each asset book. Once a depreciation period in Oracle Assets has been closed. the period end Depreciation Process will not complete. run depreciation for each asset book set up for the enterprise. 1. The Calculate Gains and Losses process is performed independently for each depreciation book. Check that transactions are not being entered as Oracle Assets prevents transaction data entry while the Depreciation Run Process is running. Determine which assets have not been assigned to a distribution line by running the following report: Assets Not Assigned to Any Cost Centers Listing 3. The book and depreciation period are nominated on the Submit Request window. Accounting can be created for Fixed Assets (FA) transactions and sent to GL on a continual basis throughout the period using the Create Accounting program after the introduction of SLA.Chapter 9 Oracle Assets This chapter describes the procedures for performing period-end processing in Oracle Assets Release 12. Completing all transactions for Oracle Assets: * Prepare and Post Mass Additions * Complete Manual Additions * Complete Adjustments * Complete Retirements * Complete Transfers * Complete Reinstatements 2. Oracle Financials E-Business Suite Release 12 Period End Procedures 64 . and will not close the period. Assign All Assets to Distribution Lines If an asset has not been assigned to a distribution line.

Attention: Ensure that you have entered all transactions for the period before you run depreciation. depreciation. or you can review the Depreciation Program Report via the Requests window. If all of your assets depreciate successfully. and then runs the appropriate Reserve Ledger Report. If an asset has not been assigned to a distribution line. calculates gains and losses for all retirements. Oracle Assets gives you the option of closing the current period if you check the Close Period check box on the ‘Run Depreciation’ window. This program can be run in 3 modes: Draft. the Journal Entry Reserve Ledger Report will be generated. the Calculate Gains and Losses program will be submitted as part of the Run Depreciation Process. This is valid only if the period is not closed. Once the program closes the period. the retirements process can be run several times during the period to reduce the time for the depreciation process. you cannot reopen it. This program replaces the ‘Create Journal Entries’ in Oracle Assets. and reporting programs off-line. By using the depreciation log file. This process generates accounting and also enables transfer to and posting in GL. The Run Depreciation process will close the current depreciation period and open the next only if the Close Period checkbox is selected. Run Depreciation When you Run Depreciation. the Run Depreciation process will end with an error status. 5. Both Reserve Ledger Reports can also be run at any time. Final and Final Post. Alternatively. The unassigned assets can then be assigned to distribution lines and the Depreciation process resubmitted. This process submits concurrent requests to run the calculate gains and losses. Create Accounting Submit the Create Accounting process from SRS screen. However. using the Submit Requests window. you can determine which assets were unassigned. 4. Oracle Assets does not close the period. If you do not check the Close Period check box when you run depreciation. if the depreciation program is run for a Tax book. If the program is run in FINAL mode with POST as yes. Note: Depreciation will be rolled back automatically if any activity is performed on a depreciated transaction. Oracle Assets automatically closes the period and opens the next period for the book. When the process is run. The asset book and depreciation period are nominated on the Run Depreciation window.For books with a large volume of assets. Oracle Assets automatically calculates depreciation for all assets. Oracle Financials E-Business Suite Release 12 Period End Procedures 65 . then the Tax Reserve Ledger Report is generated. The Run Depreciation process is performed independently for each asset book. When the depreciation program is run for an Asset Corporate Book. The Depreciation process only processes assets that have not already been processed.

Rollback Depreciation There is no separate program as in Release 11i to perform the rollback. accumulated depreciation accounts. or retirements. Note: Rollback happens at Asset Level in Release 12. 6. This difference results from the use of accelerated depreciation methods in the tax book. Create deferred journal entries using the SLA Create Accounting Process. Depreciation Projections (Optional) You can project depreciation expense for any number of future periods. The depreciation expense journal entries can be created from an Asset Corporate or an Asset Tax book and transferred to the General Ledger. Attention: ‘Create Journal Entries’ program has now been replaced by ‘Create Accounting’ program. Warning: Journal entries cannot be created from asset budgeting books. The GL period for which journal entries are to be created must be open. quarter. please refer to the Oracle Assets User Guide. on upgrade this profile option is set to ‘Yes’. on as many as five depreciation books at once.then the entries will be automatically posted to the General Ledger. In the second case workflow will be used to generate accounts. create accounting will create accounting based on its rules and the workflow will not be used. bonus expense. For more details. Oracle Assets uses the ‘FA: Use Workflow Account Generation’ to make a decision on whether to use the workflow or not. 8. There is no need to run Depreciation before creating accounting transactions. Results can be summarized by year. Create Deferred Depreciation Journal Entries (Optional) Deferred depreciation is the difference in depreciation expense taken for an asset between a tax book and its associated corporate book. For more information. then run Transfer Journal Entries to GL – Assets later on. unlike at Asset Book level as in Release 11i. Journal entries can be created for any period in the current fiscal year for which journal entries have not already been created. the customizations will have to be re-implemented using SLA or FA: Use Workflow Account Generation should be set as YES. If the program is run in FINAL mode with ‘Transfer to General Ledger’ as NO. If the profile is set to ‘No’. 7. This program creates adjusting journal entries to depreciation expense. Oracle Financials E-Business Suite Release 12 Period End Procedures 66 . and bonus reserve accounts when you enter prior period additions. By default. You can run the Create Accounting process as many times as necessary within a period. based on rules and in-built event class/entity model processes for deferred depreciation. Attention: If in 11i the FA Account Generator Workflow was customized. transfers. Any alteration on a depreciated asset will result in an automatic rollback. please refer to the Oracle Assets User Guide.

The results can be summarized also by cost centre or depreciation expense account. b) Tax Reserve Ledger Report Additionally. Review and Post Journal Entries If accounting was performed without the journal entries being posted. Post each journal entry batch using the Post Journals window in Oracle General Ledger to update the account balances. the Assets Journals will be posted automatically in the next scheduled posting run. Reconcile Oracle Assets to the General Ledger Using Reports * Reserve Ledger Reports a) Journal Entry Reserve Ledger – Reconcile with the Account Analysis with Payables Details Report. 9. use the More Actions button to Post each Journal individually or if the source of Assets has been included in the Auto Post options.month. in Oracle General Ledger. * Balances Reports a) Cost Detail and Cost Summary Reports b) CIP Detail and CIP Summary Reports c) Reserve Detail and Reserve Summary Reports d) Revaluation Reserve Detail and Revaluation Reserve Summary Reports e) Account Analysis Report * Transaction Reports a) Asset Additions Report b) Cost Adjustments Report c) Asset Reclassification Report d) Asset Transfers Report e) Asset Retirements Report f) Reinstated Assets Report g) Cost Clearing Reconciliation Report * Drill Down Reports a) Drill Down Report– Oracle Financials E-Business Suite Release 12 Period End Procedures 67 . the Account Reconciliation Reserve Ledger Report can be run. 10. review the unposted journal entries in the Enter Journals window. Optionally. or any specified interval.

The report enables detailed review of the account activity on a specific general ledger account. b) Account Drill Down Report– Reconcile journal entries to the General Ledger. then your financial statements will also be inaccurate. b) Posted Journals Report– Run. c) Account Analysis Report with Payables Detail – The ending balance of this report reconciles with the Reserve Summary Report ending balance. From SLA drilldown can be performed to transaction level. This can be done at cost centre level for direct comparison with the Asset Cost Summary and Reserve Summary reports. In the first stage drilldown happens from GL to SLA.run the General Journals Report for Posting Status = Unposted to reconcile with the Drill Down reports. 11.run the General Journals Report for Posting Status = Posted. * General Ledger Reports a) Unposted Journals Report– Run. The report gives detailed information of the asset transactions represents by a journal entry line.Reconcile the batch totals from this report with those of the General Journals Report in Oracle General Ledger run for posting status = ‘Unposted’. The following reports can be reviewed when assessing the accuracy of the asset inventory: * Asset Additions By Cost Centre Report * Asset Additions Responsibility Report * Asset Disposals Responsibility Report * Asset Inventory Report * Asset Retirements by Cost Centre Report * Responsibility Reserve Ledger Report Oracle Financials E-Business Suite Release 12 Period End Procedures 68 . d) Financial Statements Generator – It is recommended that you create a detailed Financial Statement Generator (FSG) for all asset accounts. Note: Drilldown is a two-stage process. If the asset inventory is inaccurate. Run Responsibility Reports (Optional) It is also important to ensure that your asset inventory is accurate.

* Choose the Calculate button. Oracle Treasury facilitates settlement. validate them. debt. Generate Accruals and Amortization You can generate amortizations and accruals adjustments. foreign exchange transactions and derivatives. valuation. accrual and accounting for these transactions. you must perform revaluations as part of the accounting process. Reversal entries are not required. Revaluation is an optional step in the accounting process. Once your financial transactions are captured in the system. rather than as an accumulating amount for multiple periods. 2. Complete Daily Trading Activities Complete trading activities for the day. for all money market products. Perform Revaluation Revaluation is the process of adjusting the rates and prices of your financial instruments to reflect the current market value and calculate the realized or unrealized profit and loss. such as Forward Rate Agreements (FRAs) and options. * Choose a Company. * Choose a period or an existing Batch ID. 1. Amortization and accruals adjustments are calculated incrementally for each batch period. 3.Chapter 10 Oracle Treasury This chapter describes the procedures for performing period-end processing in Oracle Treasury Release 12. You can automate steps 2-5 by running the Accounting Streamline Process concurrent program. Procedures The following steps are taken in performing period-end processing for Oracle Treasury. If you set the ‘Accounting Perform Deal Revaluations company parameter’ to Yes. Oracle Financials E-Business Suite Release 12 Period End Procedures 69 . * Navigate to the Accruals window. and send payment instructions to the bank. Business Requirements Oracle Treasury is a comprehensive treasury solution that helps you effectively manage your investments. if necessary. These adjustments include amounts for settling derivatives. split by revenue and expense. manually or automatically.

Treasury sends the journals directly to GL and not via SLA. * Authorize the results. re-create the accruals. change the dates or GL accounts for your journal entries. delete them and review the corresponding financial instrument. use the Transfer Journals to GL window to transfer your journals from Treasury to General Ledger. 5. Once you transfer your daily journals to General Ledger. Attention: There is no integration yet with SubLedger Accounting (SLA). you cannot change any of the accounting for the batch in Treasury. view the generated journal entries. Transfer Journals to General Ledger After you enter and verify all accounting changes for the journal. Generate Journals Use the Daily Journals window to generate the daily journals for an accounting batch. and reallocate suspense journal entries to a GL account. but you cannot change them. Once the financial instrument is correct.* The accrual and amortization details for the financial transactions in the specified period appear. 4. You can view and delete these period adjustments. If you find the results to be incorrect. Oracle Financials E-Business Suite Release 12 Period End Procedures 70 .

The period has never been used. but can re re-opened if required. * Permanently Closed .Chapter 11 Oracle General Ledger This chapter describes the procedures for performing period-end processing in Oracle General Ledger Release 12.The period is open to accept transactions from other modules. Oracle Financials E-Business Suite Release 12 Period End Procedures 71 . but be able to re-open periods for post processing adjustments.No further processing is possible. independent of the period/year end process. Usually used where modules are maintained in different periods. * Future Enterable . Managers have the discretion to immediately close a period to prevent unauthorized processing. Note: The Period-End and Year-End processes are the same if Encumbrances are Not Used. Suggestion: Periods are usually only ‘finally closed’ when all adjustments and reporting requirements for the prior financial year are finalized. Combined Basis Accounting If you have installed combined basis accounting. Depending on the Ledger set/Data Access Set attached to a responsibility. This will mean that you will need to select the responsibility relevant to both Ledgers when completing these tasks. Special steps are required for Encumbrances.Period is closed for processing.Period is available for data entry * Closed . * Open . A closed period can be re-opened (provided it has not been permanently closed). these tasks could be performed from a single responsibility. if it is necessary to enter or modify accounting transactions for that period. and transactions are likely to be posted across modules. The periods can then be permanently closed as required. Procedures The following steps are taken in performing period-end processing for Oracle General Ledger. then the steps detailed below will need to be completed for both your accrual and cash Ledgers. Business Requirements Period End Close In Oracle General Ledger. an accounting period is closed after all the accounting transactions have been completed for the period. For most modules you can view and select one of the following: * Never Opened .

The Create Accounting process of SLA submits Journal Import Process (based on appropriate parameters as discussed in previous sections). Assets. Maintain period-end exchange rates for all foreign currencies to which you want to translate. * Re-import these corrected journal entry batches from the GL_INTERFACE table. Journal Import: * If not automatically completed. updates the GL_BALANCES table. it is recommended that you complete all period end processing. Inventory. This process populates the GL_JE_BATCHES. Ensure the Next Accounting Period Status is set to Future Entry Set the status of the next accounting period to ‘Future Entry’ if it is not already. into Oracle General Ledger. so that there would not be any data left in the GL_INTERFACE table. Order Management. data will be rolled back to SLA tables. via the Correct Journal Import Data window. At year-end. Journals are comprised of batch level. Purchasing. Attention: The journal posting process. review the Journal Import Execution Report to identify which journal entry batches were not successfully imported. Note: If journal import fails when importing from the sub ledger modules. Then update and post them. and is run automatically. and retrieve the run ID from the Journal Import Execution Report. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger Journals are created to load accounting information into Oracle General Ledger. Treasury and Projects) have been transferred to Oracle General Ledger. Run Create Accounting program or the appropriate program (based on previous runs of Create Accounting) to transfer data from subledgers. * Make the necessary corrections . when the profile option ‘SLA:Disable Journal Import’ is set to ‘No’. Oracle Financials E-Business Suite Release 12 Period End Procedures 72 .1. Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) Journal information can also be imported from spreadsheets into Oracle General Ledger using Web ADI. except at year-end. and GL_JE_LINES tables. Attention: Leave sufficient time to re-import any journal entries not successfully imported from the feeder systems. run in Oracle General Ledger.in the GL_INTERFACE table. information. GL_JE_HEADERS. 3. Ensure that the accounting information from the sub-ledgers (Oracle Payables. * Delete any error journal entry batches. Simply re-enter the source from which journal entry batches are to be imported. 2. prior to opening the first period of the new financial year. Determine the source(s) for these error batches. Receivables. and journal entry line level. journal entry level. Cash Management.

Generate Mass Allocation Journals (Optional) Select the Mass Allocation Journals that require generation for the current period. for each successive level of allocation entry). provided the access is available. perform the calculation and post. Update journal entries as appropriate.General Report Oracle Financials E-Business Suite Release 12 Period End Procedures 73 . Post step-down allocations in the correct order (i. 8. Ensure that all entries to the source accounting flexfields used in the MassAllocation Journal definitions are finalized for the current period. including any adjusting entries. prior to being transferred (in summary or detail) and imported into Oracle General Ledger. the accounting journal details will automatically by stored in the XLA tables. before posting. Generate Recurring Journals (Optional) Select all the Recurring Journals that require generation for the current period. Generate Reversal Journals (Optional) Select all the Journals to be reversed. * Run the Journal Import process for these sources and ensure the resulting Journal Entries are posted either automatically by AutoPost or manually. 6. Submit the process to generate the Recurring Journals. Attention: Journal entries can be reviewed on-line. Note: If you are loading accounting journals for 3rd party systems directly to Oracle General Ledger. perform any journal entry updates. This process can be run across ledgers and across currencies. or via reports. prior to generating the journal. Review and Verify Journal Details of Unposted Journal Entries Review any remaining unposted journal entries for the current period. This process can be submitted for foreign currency and for multiple ledgers.4. 5. Following review of journal entry batches. non-Oracle subledgers has been transferred to Oracle General Ledger. This process can be run across ledgers. use the GL_Interface. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) Following the same procedures as for Step 2: * Ensure that the accounting information from any site specific. If you are using Oracle Financials Accounting Hub to generate accounting for your 3rd party systems.e. Reviewing journal entries prior to posting minimizes the number of corrections and changes after posting. Standard Journal reports available included: a) Journal Batch Summary Report b) Journals . 7. Submit the process to generate the Reversal Journals.

Post Budget batches to any period in an open budget year.Entered Currency g) Journals by Document Number Report (when document sequencing is used) 9.c) Journals .Line Report e) Tax Journals Report f) General Ledger . and the corrected journal entries re-submitted for posting. Post All Journal Batches Post all journal entries for the current period. including reversal. Oracle General Ledger generates this report every time posting of journal entry batches occurs. ensure that the debits and credits equal the control total.Entry Report d) Journals . Locate the problems with unpostable journal entry batches using the following information: a) Control Total When using a control total. recurring and allocation journals. Common reasons for unpostable batches are: * Control total violations * Posting to unopened periods * Unbalanced journal entries Attention: All errors in the journal entry batches must be fixed. Review the results of the post: * The Posting Execution Report facilitates review of the results of journal entry posting. c) Batch Status Oracle General Ledger describes the problems with unpostable batches.General Report with a Posting Status of Error Journals to review error journal entry batches and their journal entries. Post Encumbrance batches to any period up to the last period in the latest open encumbrance year. * Run the Journals . Oracle Financials E-Business Suite Release 12 Period End Procedures 74 . This report indicates any errors in journal entries or journal entry lines were discovered during the posting process. b) Period Status Post Actual batches to open periods. Post updated journal entries. Update unpostable journal entries.

Run the Period Close Exceptions Report This is a new step in Release 12. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) To maintain a consistent audit trail. Revalue Balances (Optional) Revalue account balances to update functional currency equivalents. Maintain period-end exchange rates for all foreign currencies to which you want to translate. Consolidate Ledgers (Optional) Attention: You can consolidate using Global Consolidation System. Custom accounting reports can be created by using the ‘Financial Statement Generator (FSG)’. 13. 12. 10. The General Ledger accounting can run the Period Close Exceptions report to double check that there are no outstanding transactions in the subledgers and GL.g.9a. Whichever you choose you can run your extract programs to extract the data from General Ledger to the consolidation systems. it is advisable to create a standard period-end accounting report set that can be run at each period end. Suggestion: To prevent confusing different versions of accounting reports for a specific accounting period. * Consolidate within ledgers a) Enter consolidating journal entries Oracle Financials E-Business Suite Release 12 Period End Procedures 75 . Maintain historical rates or amounts for any owner’s equity accounts to be translated. Maintain average exchange rates for all foreign currencies to which you want to translate. Detail Trial Balance Report b) Income Statements c) Gross Margin Analysis 11. Financial Consolidation Hub or the Hyperion Consolidation functionality. discard any obsolete versions of your report for that accounting period. Request financial reports such as: a) Balance Sheets e. and ensure a follow-up with relevant colleagues if any exceptions are identified. Translate Balances (Optional) Define any new currencies to which accounting balances are to be translated. Translatae account balances to any defined currency.

use recurring journal entry formulas. Attention: All errors in the journal entry batches must be fixed. c) Run consolidations.define mapping rules to eliminated intercompany receivables. enter the consolidating entries to a separate company. Oracle Financials E-Business Suite Release 12 Period End Procedures 76 . Suggestion: To produce financial reports that reconcile your consolidating companies with the consolidated totals. c) Define a reporting hierarchy that consolidates all the companies.The following two methods can be used to create eliminating entries for multiple companies using a single Ledger: Automatic Eliminating Entries . d) Define financial statements with the reporting hierarchy. payables. Suggestion: To automatically generate the amounts and accounts for consolidating and eliminating journal entries.use formulas b) Post consolidating journal entries. d) Enter consolidated and eliminating entries. and build reports with a separate column for ‘consolidating entries’. and the corrected journal entries re-submitted for posting. intercompany sales etc. e) Report on this consolidated ledger using FSG’s. * Example of consolidation across ledgers when sharing same COA and Calendar (Using Ledger Set and access granted via ‘Data Access Set’): a) Define consolidated FSG b) Perform revaluation and translations across ledgers c) Enter consolidated and eliminating entries d) Report on FSG by selecting the ledger set option while running * Example of consolidation across ledgers using the Global Consolidation System (GCS): a) Define consolidations. f) Analyze results using drill-down capability from Parent ledger to Subsidiary ledger/s. Recurring Journals. b) Perform revaluation and translation of foreign subsidiaries as required. investments in subsidiaries.

improved online reconciliation reporting. and accounts analysis reports to facilitate reconciliation of Oracle General Ledger with the other Financials and manufacturing modules. You can report on foreign currency. trial balances. category and date. a) General Ledger Reports General Ledger Reports facilitate tracing back each transaction to the original source. Adjust journals to correct any errors in the journals. * Journal Reconciliation: General Ledger Entry Reconciliation lets you reconcile transactions in GL accounts that should balance to zero. you can selectively cross-reference transactions in GL with each other by entering reconciliation reference information at the journal line level. online reconciliation report provides drill-down to underlying sources and source journals for easy identification of reconciliation differences. Create and post adjusting journals to correct errors in account balances. These reports list beginning and ending account balances and all journal entry lines affecting each account balance. batch name. and is also fully integrated with SLA. * Review Detail Account Balances On-line * Review Account Balances via Reports Request accounting reports such as general ledgers. c) Trial Balance Reports Use trial balance reports to review account balances and activity in summary or detail. and descriptions and reference information for each journal entry line. posted. The report provides detailed information on each journal entry line including source. and description. which includes the source. 14. * Clear Suspense Accounts Oracle Financials E-Business Suite Release 12 Period End Procedures 77 . Reconcile Intercompany (optional) Advanced Global Intercompany System in Release 12 provides more advanced features such as automatic generation of intercompany invoices in AP and AR. Review and Correct Balances (Perform Reconciliations) Oracle General Ledger should be reconciled with all other modules. With General Ledger Entry Reconciliation. d) Journal Reports These reports print journal entry batches and include journal entry subtotals. Detailed information is provided for each journal entry line. A new. general journals. When the balance for group of transactions is zero you can mark the transaction as reconciled. b) Accounts Analysis Reports These reports list the accumulated balances of a range of Accounting Flexfields and all journal entries that affect that range.13a. unposted or error journal entries and report on a specific batch or on journal entries from a specific source.

for example. or to re-open a previously soft closed period to enable adjustments to be made. if later adjustments to the balances for that period may be applicable. Other journal entry adjustments. and manual accruals can be entered into Oracle General Ledger at this point also. Perform Final Adjustments Enter and Post any final adjustments as required by the organization. except to mark or unmark for reversal. 18. or ‘permanently closed’. Enter Adjustments and / or Accruals and Post To correct errors in account balances made by posting incorrect journals. This is controlled by GL: Data Access Set profile option.Examine the General Ledger and account analysis reports to identify the source of entries to the suspense accounts. 17. for example. Intercompany accounts. Oracle Financials E-Business Suite Release 12 Period End Procedures 78 . Debtors Control. * Reconcile Subsidiary Ledgers Identify differences between subsidiary ledgers and the General Ledger. create and post adjusting and reversing journals. Choose status ‘Open’ to open a new accounting period. This operation can be performed across ledgers provided ‘Data Access Set’ grants access. Attention: If suspense accounting is not allowed. Close the Current Oracle General Ledger Period Close the current GL accounting period in the Open and Close Periods window. * Check other key system accounts have not been transacted by ad-hoc journals. Attention: The details of posted journals cannot be changed. For more information please refer to Oracle General Ledger User guide. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. Open the Next Oracle General Ledger Period Open the next General Ledger accounting period in the Open and Close Periods window. etc. Creditors Control. which means that the period cannot be re-opened in the future. Determine which differences are errors requiring adjustment to the General Ledger. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility. Oracle General Ledger will not post out-of-balance batches. Determine the adjusting entries required to net these accounts to zero. write-offs (refer Accrual Write-Off Report). The period can be ‘soft closed’. An incorrectly entered posted journal must be reversed to back-out the accounting of the original posted journal. 15. 16.

Using these products you can change the layout of the report.Generate and post reversal journals that were entered in the prior period. and export the data to a tab delimited or HTML file. 19. including withholding tax. The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers 21. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. * Carry forward encumbrances. Any Journals entered into this period while it had a status of Future Enterable. 20. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases/requisitions). Run Financial Reports for the Closed Period Run a final Trial Balance Report. The Financial Tax Register can be used to view the output from the Tax Reporting Ledger using Reports Exchange and Application Desktop Integrator (ADI). and Oracle General Ledger. and the encumbered budget. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. can now be posted as the period now has a status of Open. * Carry forward the funds available as at the end of the year. FSGs can also be published via the Application Desktop Integrator (ADI). The Tax Reporting Ledger consists of accounting information created in Oracle Receivables. The Financial Tax Register uses this data to generate Tax Register reports using the Rxi reporting tool. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility. which is required to be reported to the relevant Tax Authority. For example any Oracle Purchasing receipted accruals and manual accruals. This is controlled by GL: Data Access Set profile option. Other facilities available: Oracle Financials E-Business Suite Release 12 Period End Procedures 79 . Run final Financial Statement Generator Reports (FSG) or Report Sets as required by the organization including Income Statements and Balance Sheets. Perform Encumbrance Year End Procedures (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year-end processing. The default processing for Oracle Financials at year end is to extinguish any outstanding encumbrances/ unused funds when you close the last period of the Financial Year within the General Ledger application. publish the report in different formats. Oracle Payables.

you must complete each of the following steps: a) Open the next encumbrance year Use the Open and Close Periods window to open the next encumbrance year. c) Run Year End Carry Forward This process enables you to determine the criteria that you want to use for carrying forward your encumbrances The year-end carry forward is normally completed in two steps: 1) Perform the Year End Carry Forward in Preview mode 2) Perform the Year End Carry Forward without selecting the Preview option Within the Year End Carry Forward form. b) Open the next budget year Use the Define Budget window to define a budget for the next budget period. including Carry Forward. * From/To Budget and Budget Organization. Encumbrances and the Encumbered Budget. If you define a new budget for the purposes of the next year budgetary control. or Funds Available as the basis for the Carry forward * Encumbrance Type . Obligation etc. * Carry forward budgets into the current appropriation budget. you may also need to update the following: Define Budget Organizations. you can select a wide range of criteria for carrying forward balances: * Carry Forward Rule . To perform Encumbrance year-end procedures. Mass budget processing also allows you to combine these budgets.This rule enables you to select Encumbrances Only. Commitment. where summary templates are used as the basis for the budgetary control procedures. or select the encumbrance type that you require i.e. where you have attached the funding budget to defined account ranges within this form.* Use mass allocations to bring forward part of the funds available. or to a separate budget to identify between current year and carry forward amounts if required. Define Summary Accounts. Verify that the next year budget figures have been entered. Attention: Ensure that the budget that you use is inclusive of the periods for the next budget year that you require Attention: Ensure that the calendar periods for the next budget year have been created prior to running this step.Select the budgets where they are different Oracle Financials E-Business Suite Release 12 Period End Procedures 80 .Select ‘All’ for all encumbrances.

Select the range of relevant accounting flexfields to be carried forward.* Accounting Flexfield Ranges . Oracle Financials E-Business Suite Release 12 Period End Procedures 81 .

Inventory / Cost Management. Check and fix pending Transactions.Review Back Orders 1. 2. Close the Current Oracle Payables Period 3. Ensure all Interfaces are Completed for the Period (Optional) 3. Complete Daily Trading Activities 2. Review Open Orders and Check the Workflow Status 4. Cash Management 1. Complete Daily Cash Management Activities 5. Generate Journals 5. 82 . Ensure the Next Accounting Period Status is Set to Future Entry 1. Complete the Oracle PayablesPeriod End Process 7. Submit the Unaccounted Transactions Sweep Program 8. Follow up Receipts-Check with Suppliers 5. Identify and Review Un-invoiced Receipts (Period-End Accruals) 6. Purchasing 8. Order Management 1. an indication of the order in which the steps should be undertaken. Payables 6. Review the Outstanding and Overdue Purchase Orders (Optional) 4.Review Customer Acceptances (Optional) 6.Review and Correct Order Exceptions Oracle Financials Release 12 Period End Procedures Error! No text of specified style in document.Chapter 12 Period End Processing . Review the Payables to General Ledger Posting Process After Completion 7. Perform Revaluation 2.Summary The following table displays a summary of the period-end procedures for each of the Financials applications detailed in the preceding chapters and. Assets 10. Review the Current and Future Commitments (Optional) 3. Generate Accruals and Amortization 4. Change the Current Oracle Projects Period Status from Open to Pending Close 8. Treasury 11. to the General Ledger 6. 9. Follow Up Outstanding Invoices 1. Receivables 7. Check Inventory and Work In Process Transaction Interfaces. Complete All Transactions for the Period Being Closed 4.Review Discounts 7. Complete All Transactions for the Period Being Closed 2. 2. 1. Reconcile Payments to Bank Statement Activity for the Period 5. Complete All Transactions for the Period Being Closed. Transfer Journals to General Ledger 5. Projects 3. General Ledger 1. 3. Transfer All Approved Invoices and Payments. Complete All Transactions for the Period Being Closed 2. Review & Resolve Amounts to Post to the General Ledger 4. Review Held Orders 3. Run the Payables Approval Process for All Invoices 1.

Run Mass Additions Transfer to Oracle Assets 9. Load Bank Statements 3. Review the Unapplied Receipts Register 8. Reconcile Transaction Activity for the Period 3. Run Receipt Accruals . Complete All Transactions for the Period Being Closed 6. Purchasing 8. Projects 3.Review and Release Revenue for All Projects 10. Complete Bank Transfers 7. Treasury 11.Run Generation Revenue Accounting Events Process 11. Payables 6. Receivables 7.Perpetual Accruals 10. Cash Management 5. Reconcile Outstanding Customer Balances 4. Generate Bank Statement Cashflows 8. Complete All Transactions for the Period Being Closed 2. Complete All Maintenance Activities 4. 9. Complete All Transactions for the Period Being Closed 2. Inventory / Cost Management. Reconcile Bank Statements 6. Create Miscellaneous Transactions 6a. Open the Next Oracle Projects Period 3. Reconcile Accounts . Open the Next Inventory Period Oracle Financials E-Business Suite Release 12 Period End Procedures 83 . Review AutoReconciliation Execution Report 9.Generate Draft Revenue for All Projects 9.Generate Invoices 5.Period End Process 10. (Optional) 1. General Ledger 2. Run Maintenance Processes 5. Assets 10. Reconcile Oracle Payables Activity for the Period 11. Reconcile to Inventory 4. Assign All Assets to Distribution Lines 5. Generate Sweep Transactions 4. Transfer Summary or Detail Transactions 9.2.Run Create Accounting 12. Run the Cost Distribution Processes 6a. Accrue Uninvoiced Receipts 1.Interface Transactions to Other Applications 2. Order Management 4. Perform Year End Encumbrance Processing.Run the Generate Cost Accounting Events Program 7.

Reconcile Oracle Assets to Oracle General Ledger Using Reports. Close the Current Oracle Payables and Oracle Purchasing Periods 7. Run Calculate Gains and Losses (Optional) 4.Advance the PA Reporting Period (optional) 18. Create Service Contracts (Optional) 4. 6. Resolve Unreconciled Statement Lines 9. Run Bank Statement Detail Report 12. Run Responsibility Reports (Optional) 11. Close the Current Oracle Purchasing Period. 8. Payables 6. Close the Current Oracle Receivables Period 12. Projects 3.Change the Current Oracle Projects Period Status from Pending Close to Closed 17. Depreciation Projections (Optional) 12. Assets 10. 11. Open the Next Oracle Payables Period 6. Review and Post Journal Entries 10. General Ledger 5. 3. Third Party Balances Report 2. Review the Subledger Period Close Exceptions Report 13. Run Standard Period End Reports 8. Post to General Ledger 13. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger 3. Review the Account Analysis Report 16. Resolve Exceptions on the AutoReconciliation Execution Report 9. Run Standard Period End Reports and reconcile the Perpertual Inventory with GL 9. Reconcile receipts. Run Final Project Costing and Revenue Management Reports 16.Restore Access to User Maintenance Activities 20. Close the Current Inventory Period 9. Permanently Close the Oracle Projects Period (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures . Run Depreciation 11. Treasury 11.Run Period Close Exceptions and Tieback Reports 8. Inventory / Cost Management. Receivables 7. Print Invoices 13. Reconcile the General Ledger Transfer Process 6. Create Accounting 14. Upload Journals from ADI (Applications Desktop Integrator) 84 19. Order Management 10. Run Standard Period End Reports (Optional) 7.Update Project Summary Amounts 10. Correct any Invalid Entries to the General Ledger Cash Account (Optional) 9.Transfer Invoices to Oracle Receivables 12. Purchasing 8. Reconcile to Oracle Receivables (Optional) 13.2. Cash Management 5. Recocncile Cost Distribution Lines with General Ledger (Optional) 21. Reconcile the Journal Import Process 10. Run the GL Reconciliation Report 14. 11. Rollback Depreciation 15. Reconcile Receipts to Bank Statement Activity for the Period 7. Post to the General Ledger 12. Run Transactions Available for Reconciliation Report 11. Create Deferred Depreciation Journal Entries (Optional) 8. Validate the Work in Process Inventory 5. Run the Account Analysis Report for the General Ledger Cash Account 15. Open the Next Oracle Purchasing Period.

Inventory / Cost Management. Purchasing 8. Review and Verify Journal Details of Unposted Journal Entries 9. Assets 10. Cash Management 5. Projects 3. Consolidate Ledgers (Optional) 13a. Open the Next Oracle Receivables Period 18. Generate Mass Allocation Journals (Optional) 8. Reconcile Posted Journal Entries 13. Revalue Balances (Optional) 12. General Ledger to Oracle General Ledger (optional) 14. Run Reports for Tax Reporting Purposes (Optional) 4. Payables 6. Order Management 4. Complete NonOracle Sub-ledger Interfaces to Oracle General Ledger (Optional) 5. Review Account Analysis Report 17.2. Reconcile Intercompany (optional) 14. Generate Recurring Journals (Optional) 7. Run Reports for Tax Reporting Purposes (Optional) 14. Run the Period Close Exceptions Report 10. Treasury 11. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) 11. Review and Correct Balances (Perform Reconciliations) Oracle Financials E-Business Suite Release 12 Period End Procedures 85 . Review the Unposted Items Report 16. Post All Journal Batches 9a. Run the Key Indicators Report (Optional) 15. Translate Balances (Optional) 13. 9. Receivables 7. Generate Reversal Journals (Optional) 6.

Receivables 7. Open the Next Oracle General Ledger Period 19. Purchasing 8. Perform Encumbrance Year End Procedures (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 86 . Run Financial Reports for the Closed Period 20. Run Reports for Tax Reporting Purposes (Optional) 21. Perform Final Adjustments 17. Inventory / Cost Management. 9. Cash Management 5. Close the Current Oracle General Ledger Period 18. General Ledger 15.2. Enter Adjustments and / or Accruals and Post 16. Assets 10. Treasury 11. Projects 3. Order Management 4. Payables 6.

1 740297. How To Diagnose And Reconcile R12 Inventory AP Accrual Transactions Using Reconciliation Reports How To Diagnose Issues With Create Accounting Process For Procure To Pay Cycle in R12 Period Close Reconciliation Report Is Showing Unusual Discrepancy R12 Accounting FAQ's R12 Accounting.7:00 pm MDT (Conf.1 732928. Period Close and Trial Balance 'How To' documents R12 SLA: New R12 Payables Trial Balance -.1 436128. Reconciliation and Data Integrity Issues? 'FAQs' for Period Close and Unaccounted Transactions topic in Oracle Payables GL_DATE Difference On R12. Key: R12) November 19 SLA: Troubleshooting the AP TO GL Reconciliation Subledger Accounting (SLA): FAQ for Support Engineers 749679.1 What Is The Period Close Process For Oracle Assets In 557948.1 751830.1 579836.1 579373.4 Reconciliation Reports On Standard Cash Receipt.1 728871.aka Open Account AP Balances Listing R12 Trial Balance FAQs R12 Troubleshooting Accounting Issues (in Payables) R12 Troubleshooting Period Close in Payables R12: Oracle Financials Year-End Close and Reconciliation Resources R12: The Differences between the AP Trial Balance in R12 and 11i Release 12 Close Process & Reconciliation .Appendix: More Information Related My Oracle Support Information The following My Oracle Support Information can be reviewed for additional information on period end procedures.1 Release 12? Oracle Financials Release 12 Period End Procedures 87 .1 558421.1 761502.1 604739.1 579631.1 605707.0.1 759002. Document Title Doc ID AR: What are the recommended patches for AR-GL Posting.1 Useful Articles for R12 General Ledger Support Engineers 369993.1 437422.1 743390.1 735522. GL Transfer.

Kannan Tarakad. CA 94065 U.com Copyright © 2009. Elise Mattei. without our prior written permission. Worldwide Inquiries: Phone: +1. for any purpose. Barbara Fox. Simer Sahani. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. Ramaswamy Krishnamurti.506.650. Helle Hennings. Lucia Scaltriti.Oracle Financials Release 12 Period End Procedures June 2009 Author: Oracle Consulting Contributing Authors and Reviewers: Suneel Bhaskar.S. whether expressed orally or implied in law. Ashish Pathak. Terrance Wampler.506.7200 oracle. Bertrand Vuigner. nor subject to any other warranties or conditions. All rights reserved. Amrita Mehrok. Sarah Bowen. including implied warranties and conditions of merchantability or fitness for a particular purpose. Menno Koomen.A.7000 Fax: +1. This document is provided for information purposes only and the contents hereof are subject to change without notice. Bill Tokheim. Other names may be trademarks of their respective owners. Henk Brons Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores. electronic or mechanical. This document is not warranted to be error-free. Oracle Financials Release 12 Period End Procedures 88 . Julia Baeva. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Oracle and/or its affiliates. Murali Voora. Chris Cianciolo. This document may not be reproduced or transmitted in any form or by any means. Mien-Lin Tan.650.

Sign up to vote on this title
UsefulNot useful