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St.

Andrews Waterfront Farmers’Market
2010-11 Vendor Application

M eet M e At The M ark et!
2011 Season K ick off - Sat. January 22

Annual $20.00 Application Fee Fees for Market are $10.00 per vendor, per Market day.
Consistent market schedule: EVERY Saturday, January thru December, with a five-week winter break. Responsible Applicant Name: Mailing Address:

Business Name: Product(s) to sell at Market: Phone _____________________________________ *Email ______________________________________
*List an email address you monitor often.

Fax ________________________________________ Special Needs:

Demonstrations / Training:

Tables: Number of tables______ Length of tables_______

Tent: Size and color of your tent _______________ size _______________ color
LIABILITY

Nov 6, 13, 20, 27* Dec 4, 9-11* WINTER BREAK (Not necessary for artisans) 12/12/10 thru 1/21/11 Trailer: Jan 22, 29 Combined length of vehicle Feb 5, 12, 19, 26* and trailer Mar 5, 12, 19, 26 (if applicable): April 2, 9, 16, 23, 30 _________________ft

Do you have a Panama City Merchant License? (circle one): YES NO

Market Dates: Circle dates May 7, 14, 21, 28 June 4, 11, 18, 25 July 2, 9, 16, 23, 30 Aug 6, 13, 20, 27 Sept 3, 10, 17, 24 Oct 1, 8, 15, 22, 29* Nov 5, 12, 19, 26* Dec 3, 8-10*
*Special Markets

Liability is the responsibility of the vendor. The City of Panama City, St. Andrews Marina, St. Andrews Waterfront Partnership (SAWP), its agents and subcontractors assume no risk. By acceptance of this Market Agreement, the vendor expressly releases the City of Panama City, St. Andrews Marina, SAWP, the St. Andrews Waterfront Market, and its agents and subcontractors from any and all liability for damage, injury, and loss to any person or goods which may arise from the use and occupation of said space by the vendor, and agrees to hold and save the City of Panama City, St. Andrews Marina, SAWP, and St. Andrews Waterfront Market, and its agents and subcontractors harmless of any and all loss or damage thereof. The City of Panama City, St. Andrews Marina, SAWP, the St. Andrews Waterfront Market, and its agents and subcontractors are hereby released and discharged of any and all liability from injury, or damage to persons or property that may be sustained during the market or on any property where the market is held. I have read and understand the foregoing, and I agree to co the regulations as stated.

I have read the Rules, Regulations and Market Agreement, and agree to comply. (Email or fax completed form). _________________________________________________________________
Signature / Printed Name

____________________
Date

St. Andrews Waterfront Market Ph 850.763.7359 Fax 800.590.0961 rhondambarnes@ymail.com www.HistoricStAndrews.com
2010-11 Vendor Application, rev. 10/25/2011

RULES, REGULATIONS AND MARKET AGREEMENT The St. Andrews Waterfront Market is an economic development tool of the St. Andrews Waterfront Partnership with a goal of improving the economic health of St. Andrews by providing a place for farmers, producers and artisans to sell their goods directly to consumers, as a quality activity for the community and as an opportunity to incubate small businesses. The Market will be open every Saturday, January through December from 8:30am to 1:00pm, with a five-week break for the holidays. All items for sale must maintain the integrity and identity of the St. Andrews Waterfront Market. Requests to change / add items to merchant inventory must be made in writing to Market Coordinator. COMMODOTIES To preserve the charm and intent of the Market, commodities are limited to:  Fresh produce  Fresh baked goods, breads and pies  Fresh seafood  Fresh and dried herbs  Other Farm Bureau items (peanuts, cotton, sod, sugar,  Handmade soaps beef, milk, eggs, etc.)  Handmade wares  Dried fruits and nuts  Aquaculture  Horticultural products, plants, flowers  Local art  Honey  Jams, jellies,  Any and ALL items outside of this list MUST gain approval from the Market Coordinator  All produce offered at the market shall meet the requirements of local and State agencies. For commodities sold by weight, legal scales are required and must be approved by the Department of Agriculture and Consumer Services Bureau of Weights and Measures.  Commodities are NOT to be sold from trucks without prior approval of the Market Coordinator. Vendors are prohibited from parking adjacent to the market pavilion without prior approval. The pavilion must be left open and visible to customers.  The Market Coordinator may require the removal of any items that are objectionable to community standards.  Vendors who offer items for sale in bulk may request additional space in a designated area. These requests should be made by Thursday before Market day and are subject to the approval of Market Coordinator. VENDOR SPACE ASSIGNMENTS AND MANAGEMENT Every effort is made to assign vendors to consistent spaces. Merchants must accept the space assigned by the Market Coordinator and pay the Vendor Fee. One space is 12’ X 12’ with a limit of two (2) vendor spaces per merchant. Space assignments will be emailed on Friday prior to the Market. Market begins promptly at 8:30am. Vendor spaces will be reserved until 8am. Arrivals after 8am may be instructed to set up in alternate spaces or refused entry if the market is full.       All displays must be engineered to safely withstand crowds and adverse weather conditions, All tables must be covered and all back stock kept in an orderly manner. Use attractive floor length table coverings to conceal stock / boxes. All display areas must be neat, attractive and professional. Nothing that detracts from the Market’s charm may be visible to patrons. No neon or unsightly signage allowed. No stake signs are allowed with prior approval. Use good judgement when designing your space. It is your storefront.

FEES 2010-11 fees are $10 flat-rate for each regular market day. Special Markets (i.e. Christmas Market, etc.) will have different fee structures and vendors will be notified in advance. RAFFLES The Market utilizes raffles to help sustain the music program and as a point of interest for consumers. Private vendor raffles are strictly prohibited. Raffle donations for the overall benefit of the Market are welcomed. SIGNAGE Vendors are permitted professionally produced signage within their assigned space. Tastefully handwritten signs are also acceptable. Signs must fit within designated vendor space. Stand-up signage should be engineered to withstand crowds and adverse weather. TRASH Restaurant and food vendors are required to provide their own trash containers. All trash must be removed upon conclusion of market. The assigned vendor space and surrounding area shall not be altered, changed or damaged in any way. Ice and water may not be emptied under or near the pavilion. If produce is to be processed at the market (tied, trimmed or bundled prior to display), then vendor must provide a trash receptacle.

St. Andrews Waterfront Market Ph 850.763.7359 Fax 800.590.0961 rhondambarnes@ymail.com www.HistoricStAndrews.com
2010-11 Vendor Application, rev. 10/25/2011

ORGANIC COMPOST No organic compost such as mushroom compost, crab, shrimp or fish waste, or animal manure waste, will be permitted at the market. SALE OF LIVE ANIMALS of any kind is strictly prohibited and will result in immediate expulsion of vendor. SANITATION Vendors must maintain their space in a clean and sanitary manner. When vacating the space, vendors will remove all debris, trash, equipment, seafood, fruits, vegetable, trimmings, wrappings and containers. Space must be left exactly as you found it. FINANCIAL RESPONSIBILITY Any damage that occurs due to vendor actions will result in financial penalty to vendor to offset the damage. ELECTRICITY Electrical outlets are provided on a very limited basis and must be requested in advance. Electrical cords may not cross pedestrian walkways in the market. Food vendors using electricity or any heat source must supply a fire extinguisher. The Panama City Fire Department may inspect any vendor for dangerous or hazardous conditions or materials. All displays must comply with all applicable fire and safety laws of the City of Panama City, Bay County and the State of Florida. MUSIC No vendor will be allowed to disturb the market with loud music or loud noise. Music will be provided by the Market. CONDUCT Personal attire, language, conduct and attitude of vendors and vendor staff must be appropriate to a family-friendly marketplace. Violations will be noted and vendors will be asked to discontinue the inappropriate behavior or risk exclusion. SALES TAX Vendors are solely responsible for the collection and payment of local and state sales tax. PETS Vendors are not permitted to bring pets. SMOKING Smoking is strictly prohibited under the pavilion during Market hours. Smokers must dispose of butts in appropriate containers. LICENSING All vendors must maintain required licensing and approval by appropriate departments (i.e. City Licensing, Florida Division of Motels and Restaurants) and any other professional regulating entity. Food must be prepared in a licensed kitchen. Vendors must meet all regulations in terms of cleaning products, processes and utensils. Any infraction of rules, citations or penalties shall be solely vendors’ responsibility. Food liability insurance is required. WEATHER The Market will be held rain or shine. If unsafe weather (i.e. hurricane) is imminent, the Market Coordinator may cancel the Market in advance. PLANNED ABSENCES AND NO-SHOWS Marketing efforts to sustain and grow the Market are ongoing and vendors are expected to fulfill their commitments. We do understand that emergencies and unforseen circumstances sometimes arise. To avoid many logisitical challenges, vendors must commit to spaces on a week-by-week basis via email response, fax, or telephone call. Commitments must be received by Wednesday prior to the market. No-shows, without prior notification, risk being uninvited to the market for future dates and the $10 Market fee must be paid upon vendor’s return. MARKET HOURS Regular Market hours are 8:30 to 1pm. Special Markets may have extended hours and vendors will be notified in advance. Vendors will stay for the duration of the market unless the Market Coordinator shortens the day due to inclement weather. In case of family emergency, kindly notify Market Coordinator.

St. Andrews Waterfront Market Ph 850.763.7359 Fax 800.590.0961 rhondambarnes@ymail.com www.HistoricStAndrews.com
2010-11 Vendor Application, rev. 10/25/2011