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FETAC Level 4/5
Hardware, Software, Communications are the necessary components of Information Technology today. Hardware Electronic components, boards, peripherals and equipment that make up the computer system Including the physical components, parts and devices of a computer The physical components include: CPU, Memory components, input and output devices such as printers, scanners, communication devices, storage devices Software Collection of programs and procedures for making a computer perform specific tasks Computer programs used to direct the operating system of the computer; word processing, payroll, invoicing, graphics and design, CAD software etc. Communications The ability to communicate with other computers and the internet
Different Types of Computers
Mainframe This is a huge computer, the mother of all computers, typically used in large organisations such as government departments; Social Welfare. It is also used in big businesses. Workstation This is the terminal linked into the mainframe with no intelligence of its own; all instructions come from the mainframe computer. Desktop or PC Your computer comprises of hardware and software. The hardware is the equipment that sits on the desk; the screen, keyboard, mouse, printer etc. The software comprises of the programs that are loaded onto the computer that tell the computer how to work such as word processing, database programs, e-mail etc. Laptop or Keyboard This is a self-contained computer with the screen, keyboard, touchpad and hard drive all built into a portable, lightweight rectangle that sits on your lap – literally! It can be taken anywhere and is becoming more and more popular with businesses. PDA (Personal Digital Assistant) 2
This is a hand held computer that helps with such tasks as storing contacts, scheduling appointments, making notes or reminders, calculating in different currencies, time zones etc as well as sending faxes and e-mail accessibility.
Terminal Factors that affect the computers performance
o o o o o o o CPU speed Clock Speed at which CPU is running Increasing RAM Hard Disk Size Cache Size Number of programs running Speed of channel
Central Processing Unit CPU o Carries out calculations o Executes program instructions o IMMEDIATE ACCESS MEMORY Area of memory where data used by arithmetic logic unit of the CPU is temporarily stored. The speed of the CPU is measured in Megahertz MHz or Gigahertz GHz. A typical processor today would have a speed of 2.6 GHz. Mega = Giga = One million One billion
Computer Memory RAM (Random Access Memory) – Used when programs are called into memory o RAM is volatile – it can change o RAM is read and write memory o RAM is computer’s primary working memory o RAM is also known as Main Memory ROM o o o (Read Only Memory) ROM is read only memory ROM is kept even when the power is turned off ROM contains all the essential instructions which are loaded when the computer is started up Binary digit 0 or 1 (smallest unit of computer memory) Equivalent of a letter or number/one character 1024 bytes = 1 page of text = approx. 15 kb 3
Memory Measurements Bit = Byte = Kilobyte (KB) =
How to Format a Floppy Disc Go into My Computer. 1 trillion bytes. mouse. Output Devices Any device which displays. 576 bytes 1 billion bytes approx. speakers etc. The operating system will come fully installed with each new computer.024 gigabytes Digital This term means the representation of information by computers in zeros and ones Input Devices (peripherals) Any peripheral device for inputting data into a computer: disgo key. monitor.44 MB 250 MB 700 MB 40 GB Floppy Disk Why would you format a floppy disk? Formatting a disk means preparing it so that files can be stored on it. microphone. Input/Output Devices A touch screen is an example of this. It manages the hardware resources of the computer including the allocation of memory. etc.048. Storage Media Device Hard Disk Disgo Key Floppy Disk Zip Drive Disk CDR Magnetic Tape Average Size 200 GB 4 GB 1. Moving data in and out of storage and monitoring the running of applications software. moving. Right Click on the Floppy Disk icon and left click on Format (Alternatively use Windows Explorer and do same) Operating Systems The OS is software that is involved in almost every function the computer carries out. outputs or prints the results of a processing operation: printer. 1. Formatting a disc erases any information previously stored on the disc. It is used for copying. Typical Operating Systems are: 4 . scanner.Megabyte (MB) Gigabytes (GB) Terabyte = = = 1 million bytes or 1. light pen. interactive device that is both and operates by touch. deleting files and setting up new folders.
2000 XP. These are software programs that can be downloaded and added independently. touch pads. Excel. 2000. PowerPoint etc. Excel. icons etc. electoral register. 98. Access. LAN’s and WAN’s LAN (Local Area Network) A shared number of computers linked together e. addresses to maintain records of people. you need to decide what information you wish to be stored and included. Today. applications and desktop windows. 95. MS PowerPoint. thousands of names. offices Shared resources such as information files and printers Usually a network in the same organisation WAN (Wide Area Network) 5 . A hospital is another example logging the name and address and contact information as well as the nature of the injury of thousands of people from around the country. we have many other options as technology advances. more advanced than the previous (in theory). queried and reported upon. Applications Software Programs (software) that are written for or by users to apply the computer to a specific task. pointing tools. NT Mac The operating system does not include programs such as Word. Example MS Word. and then instruct the computer on how you wish this to take effect. Adobe Illustrator. version 6. menus. Common applications software packages include MS Word. MS Word version 7.Microsoft Apple WindowsVista XP. Quark Express etc. Information can be kept about anything. It could be described as an ‘Electronic Filing System’. Access. When you decide to set up a database. 98. The software like MS Word is developed continually and each stage of development is marked with a version.g. Database A database is an organised collection of information. used in a GUI all making using a computer easier and more effective. CAD. The information provided by the user is set up so that it can be updated. Each version is quicker. GUI Graphical User Interface When PC’s first came onto the market all communication took place through the keyboard.
and wires coming into the subscriber’s premises are the same (copper) wires used for regular phone services. Modem A device that converts digital signals to modulated analogue signals required for transmission over telephone lines and transforms incoming analogue (continuously varying in strength) signals into their digital equivalents. 3. video or data channels simultaneously. Each channel occupies (is modulated to) a different frequency bandwidth on the transmission medium and is demodulated to its original frequency at the receiving end. An ASDL circuit is much faster than a regular telephone connection. 2. ISDN These are pieces of equipment you install into computers to allow them to communicate with other companies/internet/e-mail. 6.2K BPS (bytes per second) that is the data transfer speed limit of the modem. a world-wide standard for the delivery of digital telephone and data services to homes. 6 . ADSL Asymmetric Digital Subscriber Line – A method for moving data over regular telephone lines. The top speed of modems at present is 115. Analysis Design Programming Testing Implementation Review Maintenance Modem. A large number of computers linked together from different geographical areas such as used by the Gardai. Standard development stages in systems development: Phases in order: 1. It allows for flexibility in working hours and less commuting time therefore maximising efficiency. 7. 5. schools and offices. ISDN Integrated Services Digital Network. Teleworking This means working at home and communicating with a central office via a PC or laptop computer. ISDN is much faster than a modem but does the same thing. 4. Broadband A transmission facility having a bandwidth sufficient to carry multiple voices.
The internet is a wonderful tool for researching about educational subjects. is a vast group of interconnected computers and networks that spans the world. your next door neighbour. or as more commonly known ‘The Net’. many of which allow access to the public through their web sites. Simply put in the information you wish to find such as: Holidays in Tenerife. conditions. Search Engines Search engines are programs that help you find information on the Web when you do not know a web address. Indigo are all ISP’s. and AltaVista. Web Address Each website has a special address like a PIN. Eircom. (all lower case). Search engine examples are Google. To connect your computer to the internet you may need the following: Modem Telephone Line ISP Electronic Mail Software Web Browser Software Telecommunications Software (WWW) The World Wide Web The World Wide Web is a collection of linked hypertext multimedia documents stored on HTTP (Hyper Text Transfer Protocol) servers worldwide. this is known as the URL (Uniform Resource Locator). It is displayed on the screen under the shortcut menu bar. Ocean. Any individual or organisation can have their own website (a page or several pages promoting your service or about yourself) from government agencies through commercial organisations to possibly. IOL.Nursing Hometraining .e. Yahoo. Cystic Fibrosis etc and the search engine 7 . It is usually presented in this format: www.The Internet The internet. AOL.i. holidays or anything else that interests you and it available 24/7!!! ISP’s Internet Service Providers ISP’s are the owners of powerful computer (servers) and software that run continuously and connect your own computer to other computers on the internet. If you know the address you are looking for just type it in and press Go or Return.
will locate the web sites providing information on the subject. whereby. Viruses When reading e-mail ensure it is from a reliable source. You can use it to send holiday pictures to family or friends by downloading them and e-mailing to the person. It is extremely cheap and immediate. Online Banking This is an arrangement set up with your bank. You can protect your computer by installing a good Anti Virus Software program. When an e-mail is sent it is delivered immediately to the recipient’s mailbox at their ISP and it will remain there until you log on and open your mail. you can communicate with the bank and access your own account to do the following: View your account details and activity Request a statement Transfer money between accounts Change standing orders Plus many other uses and it is being improved and expanded continuously Electronic Commerce 8 . Large organisations can communicate with all branches for announcements at the same time ensuring communication is accurate and up to date. Norton Anti Virus. Make sure you scan your computer regularly to identify any possible threats and update daily!! Intranet This is where a private company network uses Internet Technologies. Be particularly careful with Word documents and files ending exe. Extranet A private company network (extension of Intranet) that includes specific users outside of the company. Double click on the web site you wish to view. Individual and businesses all over the world use it to send memos and documents attached to the email to each other instantaneously. There are numerous ones on the market. Do not open mail from unknown senders as there may be a virus which could infect and render your computer useless. Macro Virus Protection. using your computer and modem. They are protected from public access by use of a Firewall. E-Mail E-mail is short for electronic mail. These are usually displayed in groups of 20. It allows messages to be sent locally or anywhere in the world to another organisation or individual with an e-mail address. Kaspersky etc.
airy rooms to avoid eye strain and headaches Screens should be adjustable to ensure good viewing range Screens fitted with filters to avoid reflection on monitors/glare Detachable keyboards to avoid RSI Regular breaks Recycle printer toner 9 . arms and neck. Ergonomics Repetitive Strain Injury RSI This is an injury caused by repetitive hand and arm movements which damages the nerves in the hand.Buying and selling goods on line and services electronically using the Internet or other networks Comparing prices on line 24 hr availability Use of networks to carry out business transactions Reduces overheads and print costs Electronic documents can be stored. viewed and printed. Safe Work Environments Adjustable chair to suit your height and for maximum comfort Foot rests if necessary Knees should have a clearance of 70cm maximum Windows fitted with blinds to avoid sun glare Light. shoulder. RSI can be prevented by implementing good working practices: Use arm rests Frequent breaks away from the computer even if you just walk around the room Use a detachable keyboard Work with your wrists at the same level as the keyboard Healthy.
Large Organisations A bank for example. It may be necessary to change passwords regularly. 10 .System Back ups This is when all the files and folders on your computer are copied to another device in case of system failure. You should regularly carry out backups and keep the disk. spreadsheets etc. Many companies use passwords for each terminal so no other person can use their computer or access information. zip drives etc in a safe place for security of your information. will back up their system several times throughout the day to ensure all accounts are updated are transactions occur. It lets companies know who logged on and when. SME’s These organisations may back up files on a daily basis depending on the priority level of importance of the data being processed. Passwords A system password protects your information by preventing access by unauthorised users. You can also password protect individual documents.
Computer viruses can sometimes spread by replicating themselves. Freeware Freeware is software that you can get/download for free DPA Data Protection Act The Data Protection Act is a legal act comprising of a set of obligations governing the storage and supply of information stored on computers. A virus must be executed before it can cause any damage or problems. Shareware Shareware is software you must pay for after an initial period of use. Unauthorised copying (piracy) of software is prohibited. Common types of virus are. It relates to the following: 11 .Computer Virus A computer virus is a piece of code which may be malicious. Software copyright is the exclusive legal right of software authors to produce copies of their own software. To protect your computer ensure you do the following: Use up to date software scanning products to check for viruses and disinfecting files that may be corrupted by removing the viruses from your computer Scanning all files regularly and updating anti virus software regularly Not running or downloading software unless you know the source (secure website) Switching on the “macro disable” function available in most modern software Not reading information from ‘external’ floppy disks unless you are well protected with current up to date anti virus software Software Licence/Copyright A licence must be purchased before you can use the software. and attaches itself to another program or to the boot sector of a disc. Worms or Trojans. Macro Viruses. Most viruses come from e-mail attachments and downloading files that are affected. It is a legal contract between a software application and the user. Software retains its copyright when distributed on CD.
12 . This is in contrast to newer telephone networks based on digital technologies such as ISDN and FDDI. This refers to the international telephone system based on copper wires carrying analogue voice data. This method is becoming increasingly popular especially among businesses. others more scope to access information depending on seniority and position in the company. Advantages Work at your own pace without peer pressure CBT is flexible and can be taken at home. via the Internet CBT material can be accessed at your convenience There are no lectures to attend reducing travelling time and days away from the workplace Disadvantages No support from peers as there isn’t any interaction with other learners More difficult to access and interact with a tutor Can be difficult to maintain motivation and keep interested PSTN Public Switched Telephone Network. This is generally achieved by passwords but in some cases it made virtually possible to access. The network administrator has complete access and they will determine the level of accessibility to others on the network. teaching students interactively. Information about the individual must be obtained fairly Information about the individual must be obtained for a specific purpose Information can only be held for a specific length of time Information must be accurate and kept secure to maintain confidentiality The individual has the right to access information held about them and to have any inaccuracies put right or removed from the record CBT Computer Based Training Computer Based Training is where the computer holds the course. some basic rights. Some users will be given different access levels. Access Rights These are the rights or permission for users to access a Server or Network. in work.
BLANK DOCUMENT – WORD WINDOW FEATURES WORD PROCESSOR BUTTONS TITLE BAR MENU BAR STANDARD TOOL BAR DOCUMENT BUTTONS RULE R INSERTION POINT TEXT AREA – BLANK PAGE SCROLL BAR & SCROLL ARROWS FORMATTING TOOL BAR STATUS BAR START BUTTON OPEN APPLICATIONS SHORTCUT ICONS DATE. TIME ETC 13 .
To remove an item showing a tick. A drop down menu will appear.shaped bar that flashes that appears in the text area. The Formatting Toolbar has buttons that are used to change the appearance to the text. The Mouse Insertion Point is an – I – shaped bar that shows you the position of the mouse pointer on the page. hold the cursor over the button without clicking. • • • • • The Rulers are there to use as guides. DOCUMENT BUTTONS Scroll Bars and Arrows are used to move left and right or up and down a document that is too large for the window. again click on the item.. Click on View and then choose Toolbars. The text you type will appear at this point. 14 .BLANK DOCUMENT – WORD WINDOW FEATURES The main features of a Word window are described below: • • • • The Title Bar displays the name of the document that you are using The Menu Bar contains the menus of the actions that can be preformed by the computer. If your toolbars are not showing on the screen. The horizontal ruler is for tabs and indents The Text Area is the ‘blank sheet of paper’ on which you will type text. Alternatively you can hide them if you wish. The Text Insertion Point or cursor is an . such as changing the size of the type. to add something to a toolbar. The Status Bar displays the page number and other information like the line numbers your cursor is currently on. add a tick by clicking on the item required. The Toolbars contain buttons that you click to perform special tasks The Standard Toolbar has the buttons that you use most often such as Saving and Printing. To gain a description of the button. you can display them.
Firstly you have to decide on the type of font and the size of font. Bold Italic Underline Tool Bar Select these arrows and drop down boxes will appear. A blank screen will appear. Your flashing text insertion point will tell you where you are on the page. To change these. There are many different basic functions that you need to know when setting up a document. Your document is automatically set to a style such as Times New Roman and a font size of 12. see handout one for full blank screen. choose programmes and then select Microsoft Word.CREATING A DOCUMENT Click on the start key When the menu appears. It is now possible to start to type data onto your screen. Choose from the new options. 15 . move your cursor to the toolbar and select the arrows beside the two options.
When you have done this again click on the left mouse button and this time choose the paste option. Spelling Error Correct spelling If spelling correct select change COPY AND PASTE It is possible to move information from one document to another or from one place in a document to another. Then move your cursor to the final destination of the text. Play around with the font styles and the font sizes to see the changes you can make. The text will change colour. Select Spelling and Grammar. This will give you a drop down menu. Alternatively. SPELLING CHECK To check your spelling in a document. giving the name of the course you are studying. you can use the copy and paste icons on the tool bar. 16 . the date and the address of the centre.EXERCISE Type in a couple of sentences. You could also use the Bold and Italic options by clicking on the Icons to make the writing different. Click on the right mouse button and a drop down menu will appear. The computer will now check all your spellings and give you corrections. Hold down the left mouse button and drag the cursor over the text. From this menu choose Copy. Your text will then be transported to this area. Your text during this process is held on what is known as a clipboard. F7 or go to the Menu Bar and click on Tools. you can either use the function key on your computer. First place your cursor at the beginning of the text you wish to move.
To delete a whole work or sentence. DELETING TEXT. TO INSERT TEXT OR CHARACTERS To insert a character or text into a sentence. place your cursor where you require the new text and press the insert key from your keyboard. It is possible to do this by selecting the colour text icon. Place the cursor on the left hand side of character and press the delete key on your keyboard. Do not hold the key down too long as it might delete more than one character. Alternatively you could place the cursor on the right hand side of the character and press the backspace key on your keyboard. it is sometimes possible to undo what you have just done. To delete just one character at a time. Place the cursor at the beginning of the word or sentence. This icon will give you colour options.EXERCISE Pick a couple of the words typed on your document and move them around using copy and paste.REDO If you make a mistake and delete a sentence in error. Click in the Edit menu and the option window will appear. You are given the option to undo the typing you have just 17 . and hold down the right mouse button. just choose and make your document personal!!! Remember to change back to black again! UNDO . you may wish to colour some of your text. Type in the new text as you require. Drag to cover the text to be deleted and use the delete key. SPECIAL EFFECTS AND COLOUR When making presentations. Save this document and name the file ‘course’.
ALIGNMENT OF TEXT The alignment and justification defines the way in which your text is lined up against the margins in your document. you can go to Edit and choose Undo Edit or a similar process like Undo Paste. 18 . EXERCISE Open the document ‘course’ and use the functions described above on your text. click on the Icon on the toolbar. Centre aligned Left aligned Right aligned Fully Justified Left aligned text is lined up against the left margin and is jagged on the right Right aligned text is lined up against the right margin and is jagged on the left Centre aligned text is in the centre of the page Fully justified text has text lined up along both the margins. practice with the text. There are no jagged edges. To choose one of these options. EXERCISE Open the file ‘Course’ Highlight the text previously typed and using the alignments.If you have just deleted something.
Press ENTER key twice after each heading and after each paragraph. and give the building a fresh look. click on OK. REDECORATING A NURSING HOME Decorating a nursing home opens up a host of opportunities to raise your profile. otherwise keep typing at the end of each line and the computer will automatically place the curser on the next line. and type in “Redecorating a Nursing Home” on FILE NAME. we need to move it to an appropriate place such as the hard drive (C: drive) or onto a memory stick (E/F: drive) or a CD drive (D: drive). and locate Microsoft Office. The file means the letter you have typed. SAVE AS. Create a new folder Go to FILE on the menu bar. Ensure the building is well ventilated and use only the best materials to avoid false economy. click on the icon CREATE NEW FOLDER and type in your name on the bar entitled FILE NAME and click SAVE. corridors etc for out of hours. 4. Do the following editing exercises as instructed: 19 . it exists only in the memory of the computer (RAM). You should have typed approx 88 words. To save the file select FILE. good work cannot be expected from cheap materials nor will they withstand the wear and tear of the centre users. reorganise areas that are not well ordered. 3. Double click on the Microsoft icon or go to Start. To keep it permanently. Your file is now saved and stored on your hard drive in your folder. You have now created a new folder for all your work. then select MS Word Type in the following exactly as it is printed here. Right now. SAVE AS from the menu bar select the folder you have created in your name and double click to open this. 2. Load your Word Processing Program. If the decorator should start on the areas not used by elders. leaving bedrooms.1. Save your file into your hard disk.
ii. f) Change the page to landscape. Raises your profile Reorganise and implement new systems Give the building a fresh look Start on the areas not used by elders Leave classrooms. vi. Now make these additional changes and make the letter look like this: (Do this by going to Format. click on the Number tab and select the Roman numerals option) REDECORATING A NURSING HOME Decorating a nursing home opens up a host of opportunities: i. 20 . v. b) Insert the words “painted with unleaded paint. g) Save your file. iii. corridors etc for out of hours Building should be well ventilated Use quality materials iv. e) Change the top and bottom margins to 3 cm each. vii. Bullets.In the first paragraph: a) Insert the words “as a Nursing Home” after the word “profile” and before “reorganise”.” after “well ventilated” c) Delete the word “If ” at the start of the second sentence and change “the decorator” to “The decorator” d) Embolden the heading.
Keep a professional image by keeping yourself presentable. disinfectant. However. nor should they have to encounter a Nursing Home worker that smells of body odour or anything else!! It is vital that we wash our hands regularly throughout the day. HCA will encounter friendly smells. skin and clothes. they do not expect. etc. One of the best ways to ensure we do this apart from a hygienic environment is our own personal hygiene. washed and pressed Hair clean and tied back if long (greasy hair is not attractive and gives a clear message about your personal hygiene) Spray your feet if you suffer in this area. There are preventative measures that can be taken: Bathe/ shower daily Use deodorant ( this is essential) Clean clothes every day. spray your shoes and keep a special pair for indoor use in the Nursing Home centre to prevent the spread of germs Germs are all around us and are on our hair.Create a new document in Word and call it “Personal Hygiene” Type out the following: Personal Hygiene As a professional Healthcare Assistant you have a duty to protect yourself and the elders for whom you care. food. A good working atmosphere with colleagues is essential so make sure you are clean and smell as ‘ fresh as a daisy’!! 21 .
a) Change the first sentence by deleting the word “to” and insert “for” b) In the second sentence beginning “The charts were compiled”. select a similar one Bold where shown in the text above Underline Heading and Centre it Insert Bullets (Format – Bullets and Numbering – Select the choice – Ok) Highlight bulleted text.5. your personal folder. d) Add in the following sentence after “group” and before “and allows”.6th shows the weights of girls who are heaviest in their groups and allows you to compare that child with other children. The line marked 99. The thick line labelled 50th is the average measurement. call it Percentile Charts. Go to Format – Paragraph – Line spacing (set at 1. delete the word “heads” and insert “children”.5) – OK Read the text and make sure you follow it!!! Create a new document in Word Name it “Percentile Charts” Type the following document Percentile Charts Percentile charts are used to recording the weight. The charts were compiled after taking the measurements of thousands of heads. There are separate charts for boys and girls.” delete the ‘s’ on the word “groups” and type in a full stop. “As you record a measurement regularly on a chart the line will show you the child’s individual progress” e) Change the heading to block capitals f) Change to document to 1.5 line spacing (Highlight document. Paragraph. OK) g) Set all the text to Trebuchet 12pt h) Do a spell-check and make any corrections i) Save the file to the hard drive.Set type to size 12 Font style Estrangelo Odessa – if you don’t have it. c) The fifth sentence begins “The line marked 99. click on Format toolbar. 22 . line spacing 1.6…. height and head circumference of babies and children.
Click on OK 5. Re-size and practice moving your WordArt 23 . 4. 3. TOOLBARS. Type in the following text: Baldoyle Business Enterprise Centre 4. FROM FILE. Select INSERT. PICTURE. INSERT.Exercises: To insert a picture 1. PICTURE 5. WORDART from Drawing Toolbar 2. Use shadow and 3-D tools to try out different effects 6. CLIP ART Select the picture you would like Click on INSERT Practice using the Square Text option or Text Wrapping Tool in Picture Menu (black dog tool) if it is not there go to VIEW. Practice sizing and moving the pictures To insert and format WordArt Text in a document 1. 2. Select appropriate style 3.
I write to confirm that I wish to take up the Nursing Home place for my son Robert.INTRODUCTION TO COMPUTERS EXERCISE TWO WORD PROCESSING Type out the following document exactly as it is . as agreed. Many thannks Michelle Manor 24 . Further to our recent visit to your premises in Waterford. I have enclosed the deposit and first week’s fees as requested along with the registration form and look forward to seeing you again on February 14th 2009 to settle Robert in.including spelling mistakes! Waterford Crystal Leisure Centre Nursing Home Cork Road Waterford 051 300300 Ref: WCC 011 Dear Mrs May.
5.Make the following changes: 1. 8. 7. Change the left margin to ½” wider than it is currently. 2. address and telephone number Change the heading to block capitals. 9. Fully justify the rest of the letter Carry out a spelling and grammar check to correct any spelling mistakes Delete Many thanks and insert yours sincerely BALDOYLE NURSING HOME COURSE Franklin Gothic Medium Font size 48 Centred CHRISTMAS PARTY NIGHT Font Impact 72 Centred Grey 40% Arklow Bay Hotel Font Ariel Size 48 Centred Underlined 25 . Insert today’s date under the reference line Leave three line spaces after the date and Dear Mrs May. 3. 4. Change the typeface to Ariel for the whole document Centre the Waterford Crystal heading. bold. 6.
PICTURE.Saturday 7th December 2008 at 9pm Ariel 28 pt Bold Centred All proceeds go to Crumlin Children’s Hospital Franklin Gothic Med 48 pt Centred Bold TICKETS €10 Times New Roman Italicise Size – 20 pt Times New Roman Grey 40% Font size 36 pt Bold Franklin Gothic Medium 24 pt Centred Italics The First Book of Font: Impact Size: 48 pt Bold Black Children Written Font: Monotype Corsiva Size: 24 pt Insert lines using keyboard and holding the shift key whilst pressing key next to = INSERT. CLIPART and select a picture if you don not have the one above 26 .
Release the mouse when the table is highlighted. Column Change the preferred size to 3. Wait until you see a down arrow then press the left mouse key and move to pointer across to column 4. create a 4 x 4 table as follows (4 columns. 4 rows) Highlight the table by positioning the mouse over the first line of the first column.__by__ Insert WordArt Ariel Black Font size 44 pt Using Tables See TABLE option on the Menu Bar INSERT TABLE Select a new document Using the insert table icon.8cm for the column width The Table should look like this Highlight the table and centre it with the Centre Tool on the Toolbar to get the following effect: 27 . Click on Table. Table Properties.
Highlight the table again and click on Table. Change the width of columns two to four to 2 cm (columns go down. clicking on Format. and select as required. click on the Shading Tab. Times and centre text Add a grey shade to row 1 by highlighting Row 1. Borders and Shading. and select Table Grid 4 from the list to get the following effect: Close the document without saving Select a new blank document Using the Insert Table Icon. rows across) Add in the headings as shown: Nursing Home Room. 28 . Auto format. Staff.8cm. create a 4 x 4 table as shown Nursing Home Rooms Numbers Staff Times Adjust the column width of the first column by highlighting column 1. Column and adjust to the desired width of 5. select Table Properties. Numbers.
going to Table. going to Table. Borders and Shading. Highlight the table. a mistake will cost you the test. click on Format. and Column Insert a blank row by clicking on the second row. If the instruction has a comma. if the 29 . insert. click on the box indicating ALL. VERY IMPORTANT INFORMATION The most important thing to remember during this module is ACCURACY. Insert Row Below and click! Add in Diabetes Add in another row: Terminal 20 20 4 2 Delete the fourth column by highlighting it. You have completed a Table!! This is not part of the test schedule but is useful for all learners to know. Delete. In Row 1 insert: Nursing Home Rooms Numbers Staff Alzheimers Unit 17 3 Special Care 12 3 Low Dependency 18 4 Add in an extra row by clicking on the last box in the bottom right hand corner.Change the thickness of all the lines in the table to 1.75 pts. select the Borders Tab. Row Below and click. you must place a comma. go to Table. and adjust the pt size of the lines as indicated. Take your time.
Any deviation will result in a fail. 30 . It is either right or wrong! Take your time and proof read!! Type out the following letter: Use Times New Roman Font size 12 Ensure Margins are set to 2. you must put BOLD CAPS.5cm left and right Welcome Welcome to FETAC Level 5 in Healthcare.instruction has BOLD CAPS.
over 30 scientific articles have been published and over 100 conference and workshop presentations have been made. The short. 2006: The Adverse Childhood Experiences (ACE) Study is one of the largest investigations ever conducted on the links between childhood maltreatment and later-life health and well-being. Over 17. Set the text to Euro style or Perpetua. Good luck with your studies!! (Insert your name here) Course Information Officer Before ‘Welcome’ insert ‘Dear Student’ and leave two line spaces by pressing ENTER twice. Health Maintenance Organization (HMO) members undergoing a comprehensive physical examination provided detailed information about their childhood experience of abuse. Childhood abuse. Workshops dates will be arranged with your tutor. and exposure to other traumatic stressors which was termed adverse childhood experiences (ACE) are common. (Map enclosed). neglect. As collaboration between the Centers for Disease Control and Prevention and Kaiser Permanente's Health Appraisal Clinic in San Diego. Your course code is MED04 Your course will commence on 5th October 2006 at 7. (Check using show/hide icon) Change the Welcome heading to BOLD CAPITALS by clicking on Format.30 to 10pm and will be held in our offices in the Arklow Enterprise Business Centre.and long-term outcomes of these childhood exposures include a multitude of health and social problems. 12 pt. If you took advantage of the payment plan please ensure all payments are received and up to date. If you have any query relating to this course please call Leila on 086 0867086. which is a count of the total number of ACE respondents reported. neglect. The ACE Study uses the ACE Score. The ACE 31 . and family dysfunction.Enclosed is a Welcome Pack outlining details of study for evening courses. You will be notified of due dates for assignments from your tutor.000 members chose to participate. To date. Type in the following: May 18. Almost two-thirds of the study participants reported at least one ACE. Your tutor will be Leila Dugdale. and more than one in five reported three or more ACE. Highlight ‘Good luck with your studies’ and change the colour of the text to red using font colour icon. Change Case and select UPPERCASE.
Vista. the ACE Study has also demonstrated that the ACE Score has a strong and graded relationship to health-related behaviors and outcomes during childhood and adolescence including early initiation of smoking. Change the font on the remainder of the document to Ariel 12 5. 3. Highlight and change the font colour of the first paragraph to light blue 6. moving. Moving data in and out of storage and monitoring the running of applications software. Insert bullet points (Format. Typical Operating Systems are: Microsoft Apple Windows 7. font Verdana. Insert the heading ADVERSE CHILDHOOD EXPERIENCES at the top of the document and leave two lines underneath it. and illicit drug use. Find and replace fetal death with foetal – Go to Edit. 2. Foetal in the Replace bar. 2006 should be NEW STUDY 7. 98. Move the whole paragraph entitled In addition and insert above the paragraph Child abuse. 9. Progress in preventing and recovering from the nation's worst health and social problems is likely to benefit from the understanding that many of these problems arise as a consequence of adverse childhood experiences. 2000. neglect. CAPITALS.000 members chose to participate 8. point size 14 and centre it. The paragraph heading above May 18. Find and delete Over 17. It is used for copying. It manages the hardware resources of the computer including the allocation of memory. the risk for the following health problems increases in a strong and graded fashion: • • • • • • • • • • • • • • alcoholism and alcohol abuse chronic obstructive pulmonary disease (COPD) depression fetal death health-related quality of life illicit drug use ischemic heart disease (IHD) liver disease risk for intimate partner violence multiple sexual partners sexually transmitted diseases (STDs) smoking suicide attempts unintended pregnancies In addition. as the number of ACE increases the number of co-occurring or “co-morbid” conditions increases. Replace and type in Fetal in the Find bar.Score is used to assess the total amount of stress during childhood and has demonstrated that as the number of ACE increase. 1. The ACE Study findings suggest that these experiences are major risk factors for the leading causes of illness and death as well as poor quality of life in the United States. Cut. Edit. deleting files and setting up new folders. The operating system will come fully installed with each new computer. Finally. Paste) 10. XP. and suicide attempts. Make it BOLD. adolescent pregnancies. NT Mac 32 . Run document through the spell checker Operating Systems The OS is software that is involved in almost every function the computer carries out. (Highlight paragraph. sexual activity. place curser at the point you wish to insert text. Edit. Bullets and Numbering) to your chosen style 4.
Type out this document.including spelling mistakes! Waterford Crystal Nursing Home Cork Road Waterford 051 300300 Ref: WCC 011 33 .The operating system does not include programs such as Word. 2. These are software programs that can be downloaded and added independently. PowerPoint etc. Access. 3. Use Trebuchet MS font size 12 Embolden areas as shown Italicise Microsoft Windows XP to Mac When the floppy disks arrive try it for yourself!! (Formatting a disk) DO THIS EXERCISE AGAIN!!! Type out the following document exactly as it is . 5. 1. Excel. 4.
as agreed. 11. Input the attached letter 3. Print the letter and copy it to the Floppy Disc. Delete ‘Many thanks’ and insert ‘yours sincerely’ Word Processing 1. When you have this done. 15. 13. Give a copy to your supervisor. click on today’s date) 14. Change the left margin to ½” wider than it is currently. 34 . Carry out a spelling and grammar check to correct any spelling mistakes 18. when you have made the corrections. save your document and print it out and give to the supervisor. Insert today’s date under the reference line (Insert. bold. Leave three line spaces after the date and again after Dear Mrs May. 16. your supervisor will give you the corrections letter. Any spelling errors or incorrect layout will result in failing the exam. Centre the Waterford Crystal heading. I write to confirm that I wish to take up the Nursing Home place for my father Robert. Date and time. address and telephone number 12.Dear Mrs May. 5. Fully justify the rest of the letter 17. 4. Change the heading to block capitals. Further to our recent visit to your premises in Waterford. Proof read the letter and make any corrections. Open a blank document in Word and name it “My practice letter” 2. I have enclosed the deposit and first week’s fees as reuested along with the registration form and look forward to seeing you again on February 14th 2009 to settle Robert in. 12 pt. Change the typeface to Ariel. Many thannks Michelle Manor Make the following changes: 10.
You will be assessed under the following headings: Inputting Using word processing functions Format Accuracy BALDOYLE FORUM LTD (IERLAND) 117 CORK ROAD WATERFORD Our Ref SL1/ZH Your Ref LSY/PP 14th January 2008 Mary Maloney Equipment & Supplies Ltd 29 Bridge Street 35 .
check and check again!!) 36 . This prolem was completely avoidable and has resulted in much additional load here at the center. use Times New Roman Spell check the document correcting any spelling mistakes Set right margin to ½ “ wider than it currently is. I shall have no option but to withdraw my business from your company. J. Rage Enc. Leave three line spaces before the line and S. I am enclosing an estimate for loss of business due to your failure to deliver goods as promised. a good business relationship. Should this fail. (Remember – any spelling mistake is an instant fail so check.J. CORRECTIONS PAGE Set the whole document to 12pt. what was previousy. Rage Proof read. we were unable to run the youth sports club and had to refund monies to those booked for the next 3 weeks. save to Floppy Disc and Print a copy. Leave two line spaces after the end paragraph and yours faithfully. As you are aware. Yours faithfully S.Westrow Co Donegal Dear Sirs FAILURE TO DELIVER GOODS Further to our telephone conversation of yesterday. I expect delivery as promised no later than the close of business on Monday. It gves me no pleaure to write to you in this manner and I hope we can restore.
Give the corrected version along with the Floppy Disc to your Supervisor.
WATERFORD CRYSTAL LEISURE CENTRE (IERLAND) 117 CORK ROAD WATERFORD Our Ref SL1/ZH Your Ref LSY/PP 14th January 2006 Insert today’s date Mary Maloney Equipment & Supplies Ltd 37
29 Bridge Street Westrow Co Donegal Dear Sirs
Make the right margin ½ “ wider
FAILURE TO DELIVER GOODS Further to our telephone conversation of yesterday, I am enclosing an estimate for X loss of business due to your failure to deliver goods as promised. the As you are aware, we were unable to run the youth sports club and had to refund monies to those booked for the next 3 weeks. This prolem was completely avoidable and has resulted in much additional X load here at the center. work I expect delivery as promised no later than close of business on Monday. Should this fail X, I shall have no option but to withdraw my business from your company. (delete) X = to happen It gves me no pleaure to write to you in this manner and I hope we can restore, what was previousy, a good business relationship. Yours faithfully Leave 3 lines for signature
S. J. Rage Enc.
USE SPELL CHECKER!!!
Repetitive Strain Injury RSI This is an injury caused by repetitive hand and arm movements which damages the nerves in the hand, shoulder, arms and neck. RSI can be prevented by implementing good working practices: Use arm rests Frequent breaks away from the computer even if you just walk around the room Use a detachable keyboard 38
Work with your wrists at the same level as the keyboard Healthy, Safe Work Environments Adjustable chair to suit your height and for maximum comfort Foot rests if necessary Knees should have a clearance of 70cm maximum Windows fitted with blinds to avoid sun glare Light, airy rooms to avoid eye strain and headaches Screens should be adjustable to ensure good viewing range Screens fitted with filters to avoid reflection on monitors/glare Detachable keyboards to avoid RSI Regular breaks Recycle printer toner 1. 2. 3. 4. Set the whole document to 1.5 line spacing All the text in italics set as tick bullet points Change the heading to underlined Use Calibri, 12 pt
Cheque It Owt!!
I have a spelling chequer, It came with my pea sea, It plainly marques for my revue
blue stripe across top on toolbar. Check with your tutor. Point to the insert table icon. Load your Word Processing Program (double click on the Word icon) 2. Mail Merge Exercise Your task is to create a table of names and addresses. 1. Eye am sure your pleased two no. Its letter perfect awl the weigh My chequer told me sew! Author unknown Word Processing This is not needed for the tests and should only be done by experienced users if they have time.Miss steaks eye kin knot sea! I strike a key and type a word And weight four it two say Whether eye am wrong or right It shows me strait away As soon as a mist ache is maid It nose bee fore two long And eye can put the error rite. type in the details and save the file. 40 . Its rare lea ever wrong Eye halve run this poem threw it.
Borders and Shading) add a 20% grey tint to Row 1 and centre the headings (Highlight. 6. Highlight the first row of the table and using the shading tool (Format. Type in the following headings at the top of the table without pressing the <enter> key. instead use the <tab> key to move between each column. 7. Input the following: Nursing Home Chummies Baloyle Main Street. Keeping the left mouse button pressed down. Click on My Documents Folder. The second stage in this process is to head up and write a letter. Save and Close. and use different dates on each entry. When you have finished click on File. 8. Co. Parent Name Child Name Address Address 2 Address 3 Salutation Date 5. move the mouse down and to the right across the blue squares on the grid. Baldoyle. Save As and Type in Child Contact Details under file name. spell check and save it. centre using the alignment icon). Make up and type in 3 fictitious names and addresses of children. The table should appear on the screen. Dublin 41 . Highlight six squares across and four down and release the mouse button. 4.3.
Select Form Letter and Active Window. This will be held each Thursday from 5-6pm in the George Room and comprises of exercises to improve breathing and mobility as well as stimulate circulation. Select Child Contact Details 5. 4. 2. There are only 30 places so don’t delay – book today! Regards Julie Mahoney Event Co-ordinator Use the spell checker on the document and click on File. Select Edit Main Document 42 . 1. Select TOOLS. 3. MAIL MERGE and CREATE. Select Get Data and Open Data Source. Do not close the file but go to the next page… The third task in this process to mail merge the two documents.Dear We are delighted to announce the launch of our Autumn Yoga Class for all residents. Save As and type in Message under File Name in the My Documents Folder.
Select Merge and Merge and you will get a separate letter for all of the people on the data file. 43 . Select Date 12. The information provided by the user is set up so that it can be updated. Click on Insert Merge Field.At this point you could print the letters and save the file.6. select Salutation and press the comma 11. somewhat like similar to a spreadsheet Each column heading contains what is known as a field name. Select Tools and Mail Merge or select merge on the Toolbar 13. where the address is to appear) 7. 14. Click on Insert Merge Field: Insert Merge Field Insert Merge Field Insert Merge Field Addr1 Addr2 Addr3 Press Enter Press Enter Press Enter 10. Select Name and type a comma and press <enter> 9. queried and reported upon. Click on Insert Merge Field tool and a list of field titles will appear 8. Position the cursor where you want the first merge to appear (underneath the heading. Position the cursor beside Dear and press the space bar. Click on Insert Merge Field. It is an organised collection of information like an electronic filing system.Position the cursor in the appropriate place for Date. We don’t need to do this so close the file without saving it and return to the main letter. DATABASE Explain a Database The basic structure of an access data base is a table containing columns and rows.
The found data fields and records are presented in table format are used to present data from a table or a query on a page for printing. Information can be stored about anything. There are four main components of an Access Database that you should be familiar with: TABLES are the basic storage structures where all data is stored in columns and rows FORMSare created from tables. They display all or selected fields on a single page. for example. 44 . Contact Details Room allocation Appraisals PAYE Elders Newsletters Staff Nursing Home Families Hours/attendance Administration Names & Addresses Supplies Allocations Reports A database will provide you with the framework to do this and if it is set up and maintained properly then it can be used as a tool to run the Nursing Home System. we will look at a Nursing Home. Each record is viewed in isolation QUERIES REPORTS are used to search for specific data contained in a table.When creating a database you need to tell the computer the information you want stored and then give the computer instructions on how this is to take effect.
data. Field Sizes in Database Records You tell the computer in advance the type and size of each individual field. Records and Fields. When data is organised in this way on a computer it makes it very easy to Query. Update and Retrieve information Database Organisation A database is organised in Tables. A surname may be a size of 15 characters – each letter of the surname counted at one time.Database Definitions A database is a collection of data relating to a particular subject. The name Keegan would have a size of 6 characters (letters) 45 . Field Properties Define the correct Data Type. whether the entry is text. currency etc. Example Database Name Contact Details Tables in the Database Elders details Relatives details Records in the Database One record for each person One record for each room Fields in the Elders Records Name of Elder Date of Birth Start Date Room/Unit Allocation Special Care Fees Relating Tables in a Database When tables are related you can view information from different tables at the same time. a number. Each column heading is known as a field name Each field contains individual information Each Row in the table is a record (a collection of fields laid across the page) A table shows all the records (rows) together.
An Index Creating an Index on a field allows for more efficient searching and sorting of records in a database. today we are going to concentrate on just the table. These tables can be linked together and create relational database Open the database application (MS Access) Click on Start. In the case of your first task of creating a database.A Primary Key A primary key is used to assign a unique identity to a record. you may have to scroll up and down to see all the records and across to view all the fields (columns) The records contained in a table can be presented in a different way by creating a FORM A form shows all the fields together. Programs. it will not allow two residents to have the same reference number. company contact and so forth Each cell under the headings is called a field. the fields will be called company. MS Access To create a new database Open Access Select blank database and click on OK Select C:Drive and your folder Type in the name of the Database: Database Exercise Click on Create Double Click on Create Table in Design View 46 . but only displays one record at a time. (= collection of fields laid out across the page) A table shows all the records (rows) together. For example. These fields contain individual information Each row in the table is a record. Access is very powerful and it is possible to create many tables within one database.
47 . and Create Select Tables and Create Table in Design View. Enter the information shown on the table below.Use this option Remember that a new database needs to be saved BEFORE any data is entered into it. Use this option TABLE Click on OK The next screen to appear will be blank and request information. Name this database as ‘database exercise’ in the file name box. click on the View Data Icon found on the top left of the tool bar. When this information is entered.
select NO. You will be asked if you wish to set a primary key.View data icon Click on this box When you are asked to save the table. name the table COMPANY DETAILS. and click on the OK box. 48 .
screentip— the text displayed as a tooltip. Text or combinations of text and numbers stored as text and used as a hyperlink address. The Currency data type uses a Data Type Setting Type of data 49 . Creates a field that allows you to choose a value from another table or from a list of values by using a list box or combo box. A unique sequential (incremented by 1) number or random number assigned by Microsoft Access AutoNumb 4 bytes (16 bytes if the Field Size whenever a new record is added to a table. Yes and No values and fields that contain only Yes/No 1 bit. 9999. Date and time values for the years 100 through Date/Time 8 bytes. Each part of the three parts of a address— the path to a file (UNC path) or page Hyperlink Hyperlink data type can contain up (URL). on the left side of the decimal separator and to 4 digits on the right side. one of two values (Yes/No. subaddress— a location within the file or page. The easiest way to insert a hyperlink address in a field or control is to click Hyperlink on the Insert menu. it. Microsoft Access calculations. Currency values and numeric data used in mathematical calculations involving data with Currency one to four decimal places. 1. AutoNumber fields can't be updated. For more information. Clicking this The same size as the primary key Lookup option starts the Lookup Wizard. Up to 65. graphics. True/False. A hyperlink address can have up to three parts: text to display— the text that appears in a field or control. er property is set to Replication ID).Size Up to 255 characters or the length (Default) Text or combinations of text and set by the Field Size property. or 8 bytes (16 bytes if the Number For more information on how to set the specific FieldSize property is set to Number type. to 2048 characters. or On/Off). Microsoft Access sets the data type based on the values selected in the wizard. Replication ID). An object (such as a Microsoft Excel spreadsheet. OLE a Microsoft Word document. which creates a field used to perform the lookup.) Numeric data used in mathematical calculations. You can set this property only in the upper portion of table Design view. then the size of the Memo field is limited by the size of the database. such as phone numbers. sounds. (If the Memo field is manipulated through DAO and only text and numbers Lengthy text or combinations of text and Memo [not binary data] will be stored in numbers. Accurate to 15 digits 8 bytes. Wizard Lookup field. 2.535 characters. Use the Currency data type for a field requiring many calculations involving data with one to four decimal places. typically 4 bytes. After you complete the wizard. or Up to 1 gigabyte (limited by Object other binary data) linked to or embedded in a available disk space) Microsoft Access table. see the New Values property topic. does not reserve space for unused portions of a text field. as well as numbers that don't require whichever is less. 4. Single and Double data type fields require floating-point calculation. see the Field Size property topic. Text numbers.
Create a Simple Form for the Table Click on Forms. finish. Add a Header to the Form Open the form in Design View (blue triangular icon) Click on View. CREATING QUERIES 50 . Enter the following details into the table. clock on the x on the right corner of the table box and save the table. font colour grey 50%. blends. Create Form by using the Wizard.faster fixed-point calculation. (Correct incorrect spelling of quaterly to QUARTERLY When the information is entered and the table complete. Change Nationwide to NCRC Close the table and save the changes. To do this you need to highlight the Surname and First Name columns and click on the sorting option. sort the Company name into alphabetical order. type in form title Car Form. next. Header and Footer Draw a text box in the Form Header (Click on Aa text box to draw a box with the mouse Type Car Owners into it Change the font to 12pt. If the data type in a field conflicts with a changed Data Type property setting. you may lose some data. Ariel. columnar. Caution Changing a field's data type after you enter data in a table causes a potentially lengthy process of data conversion when you save the table. choose the table click on >>next. Edit the table inserting the following information: 1. Choose either Ascending or Descending. Italics. Change Perry’s to Perry Group and the telephone number to 6288526 2. Re-open by double clicking on the COMPANY DETAILS icon. next. Once the table is complete.
The most commonly used wildcard is the asterisk (*). Contact. Double click on the icon Query 1 to open the results.>) 51 . a wildcard character is often used. Location Chosen fields for Query QUERY 1 Query all the companies based in Leixlip . Query 3 Show Company. Query 1 Show Company. Close by clicking on cross in the top right hand corner. The select Query box will appear Field choices Place the cursor in the Field Title and double click on the information you wish to add. Repeat. and Monthly Statement Type. select Company Details – Click the Add button followed by the Close button. CREATING QUERIES When creating queries it is important to remember how you are asking for the information.insert the required fields as shown then. Contact. Query 2 Show Company. If you are asking for particular information that requires only specific information be taken out of a heading. input Like“*QUARTERLY”. on the search Criteria input Like”*LEIXLIP” Run the query by clicking on the red exclamation mark. and Quarterly Statement type In search criteria box.Choose this option Click here To create a Query open the Design View and in the Show Table. run the query for query results. Run the query and print. It is also possible to use the greater and less than signs if searching through numerical data (<.
click on the View Data icon (top left corner) Save the table as Car Contacts for Arklow and click on the OK box. click on the Run Icon to run the query and for the results to be displayed. OK Insert the following fields: Fields Name of Elder Address Tel No Relatives Name Reg Plate Room/Unit Centre Data Type Text Text Number Text Hyperlink Text Text Description Name Address Daytime number Name Car registration AZ/SC/LD Arklow Dublin Cork When information is entered. MS Access) Create a new database on your floppy disk by: Inserting the floppy disk Select Blank Access Database. No to primary Key Enter the following data into the table: Name of Child Esther Bermingham Niamh Flanagan Natasha Keegan Nia Watts Isabelle F Rodrigues The Chase Arklow The Hut Achill Island The Copse Fred Lane The Avenue Bill Lane Camp Hill Dublin 666555 Mary 97 WX 0303 444222 Kathleen 99 C 0303 4678523 Jemima 06 W 0992 9876532 Henrietta 03 D 7662 473944 Claudia 06 D 8532 AZ AZ SC LD AZ Arklow Cork Arklow Dublin Dublin 52 .We used the * option in creating Like “*Quarterly” When the query is complete. Load the Access Database Application (Click Start. OK Select 3 ½ “ Floppy A: drive (not my documents) Type in the file name Chummies Nursing Home and click on Create Select the Tables tab and Create Table in Design View. programs.
Double click on the query 1 icon to open and print results of the query. Close and save. select Car Contacts for Arklow. CREATING REPORTS When creating reports in ACCESS. There have been several complaints from neighbours near Chummies Nursing Home Arklow about illegal parking. double click on Create Query in Design View and in the Show Table. Re-open Car Contacts. So you can identify which relatives are the culprits. sort into alphabetical order.Pamela Long Leila Dugdale Jongjit Wolohan Yupa Byrne Aisling Byrne Theresa Fortune Bay House Arklow 5050977 Majella Firs Hill Cork 9993666 Arabella Sheep Hill Wicklow 4456633 Ching Yippi Hill Happylands 5556622 Chong Bourne Hse Ringwood 9171226 Annette Mansion House Dublin 2226111 Caoimhe 99 W 4774 94 D 8336 98 W 7753 03 W 0773 05 D 6334 06 D 5577 SC SC AZ LD SC SC Arklow Cork Arklow Arlow Arklow Dublin Close and save table. Close. 53 . Create the query using the search criteria as “*Arklow”. Use Wizard Reports Create a report showing all the details input on to the table when it was created. you are required to create a query on all the elders in the Arklow Centre with information you think is relevant. Select QUERIES tab. you may find using the Wizard Option helpful. Add and Close.
Catholic.9. Using the Wizard.10.Follow Wizard Instructions To choose the fields required click on these buttons.37M Religion Catholic Catholic Christian Catholic Location Ferrybank Waterford City Ardkeen Ferrybank 54 . contact name and telephone number.42F 11. Create a file called ‘Nursing Home Places’ containing the following fields Field Title Elder’s Name Room/Unit Alzheimer’s – AZ Low Dependency – LD Special Care .7. Protestant Ferrybank Waterford City Ardkeen Enter the following details: Name Mary Rose Karen Furlong Mark Bailey Brian McFadden Room AZ AZ LD LD DOB/gender 12.30F 18.39M 7. Top one moves individual fields and the bottom moves the entire content across. Christian. create another report showing only the company name.SC Key DOB + gender Religion Location Muslim.12.
MS Access Create the new database on Floppy Disk.50M 18.2. Sorcha Flaherty.1.37 d) Create a query.36F Muslim Catholic Protestant Catholic Catholic Christian Waterford Waterford Ferrybank Waterford Waterford Ferrybank City City City City Print a copy Make the following corrections: a) Margaret Foley has departed.7. Low dependency.33F 27. You will create the file and enter some data into it. e) Save your database Database Exercise Create a new database to be used by Highfield Lawn Tennis Club to record the details of all it’s members. with your own choice of font style and size of fields.35M 18. OK 55 Data Type Text Text Hyperlink Number Currency Yes/No Field Size or Format 20 3 Medium date Integer Currency Yes/No .3.33F 22. Type in Members. Part of the creation is to create the appropriate design of the fields. It should be: 22. Programs. Save As. 20. OK o Select the dive/folder o Type in the File Name of the Database as Highfield Tennis Club Accept input of a new table of information Double click on Create Table in Design View Field Name Surname Initials Date joined club Age in years Subscription Life Membership Save the Table as Members Click on File. delete her from the file b) A new resident has started.6. sort and print a report of the residents based in Waterford City.5. Open the Database Application Click on Start.40M 9.11. 39 Protestant and is attending the Ardkeen Centre. o Insert the Floppy disk o Select Blank Access Database.Margaret Foley Helen Cleary Patrick Boggan Darragh O’Shea Ben Breen Jessica Doyle LD AZ SC SC AZ LD 18.7. c) Helen Cleary’s date of birth is incorrect.
Save and X out when complete Create a Simple Report sorting in Age Order Click on Reports Create Report by using the Wizard Choose Table. continue selecting the options you want. Blends. click on >> . 56 .Answer No to Primary Key Enter 5 complete records into your new database Click on Datasheet View Make up records for 5 members and type in the required information Sort the Table according to the Surname in the column heading of the table Click on the A-Z toolbar Create a Simple Form for this Table Click on Forms. X out of window. Italics and dark grey Add in 2 new records via the Form Use the form or Table to add more records Click on File. type in the form title (Tennis Form) Finish Add Header to the Form with the words Tennis Club Members Open the Form in Design View (blue triangle) Click on View. Save. Next When you arrive at the Sort Order. Click on >> Click Next. Create Form by using Wizard Choose Table. Header and Footer (Click on Aa Text Box Tool to draw a box with the mouse) Type in Tennis Club Members Click on the box so the handles appear around it Change the point size to 10. select Age in Years. When complete File.
OK 57 . MS Access Create a new database on the floppy disk Insert floppy Select Blank Access Database. Click on File. Programs.Exercise Access Open the database application Click on Start. OK Select the drive/folder Type in the name of the database (Public Houses in File Name) Click on Create Accept input of a new table of information Double click on Create Table in Design View Field Name Public House Name Date Opened Capital Staff levels Franchise Owner Surname Franchise Owner Forename Location DATA TYPE Text Number Currency Number Text Text Text FIELD SIZE 30 6 6 3 20 20 20 When finished inputting Field Names. Save Type in name of Table as Public Houses.
Click on File and Save when finished and X out of the Window.000 800 STAFF LEVEL S 7 23 9 8 34 5 9 FRANCHISE OWNER SURNAME fORENAME lOCATION 20/9/94 19/8/01 23/6/78 8/1/69 11/3/72 27/3/68 18/5/54 Byrne Finnegan Fitzgerald Fitzsimmons Bryan Lucas Daly Theodore Michael John Sean Jack Frank Paddy Inch Arklow East Wall Howth Malahide Baldoyle Artane To sort the Table Highlight the column you would like to sort and Click on the Sort Icon (A-Z).000 2.000 8.2m 20/8/06 16/6/04 STAFF LEVEL S 13 12 FRANCHISE OWNER SURNAME fORENAME lOCATION Keegan Lineker Kevin Gary Gorey Marbella Click on File. choose the table. Finish. Save. Capital 973. At the end of the Table add in the following Public Houses Public House Name Anchor Lineker’s Bar Date Opened >> .Go into Datasheet View and type in the following details: Public House Name Toss Byrne’s Arklow Bay Molly Blooms Summit Inn The Grand Frankies Bar Roundabout Date Opened Capital 28. Create Form by using Design Wizard. Save and X out when finished Adding a Header or Footer to a Form Open the Form in Design View (see blue Triangle) Click on View.000 300. Click OK Drag the picture to the part of the form under the last entry but not into the footer Then click on datasheet view File. Blends. To Create a Simple Form Click on Forms tab. when finished Then X out of the window NOTE – You can use the Form or the Table to add more records. Next. 58 . Italics Grey 50% and centre text Add an Image to the Form While in design View Click on Insert.000 1. Form Header and Footer Draw a Text Box in the Form Header (Click on Aa Text Box Tool to draw a box with the mouse) Type Public Houses into it Click on the box so handles appear around it Change font to Ariel 10.000 120. In this case sort the table on the Surname. Next. Next. click on Columnar.000 111. Picture from File Select a picture. type in form title (Pub Form).
next. Create Report by using Wizard.000 20. choose the Table and click on >>. Click on Reports.000 18. Enter the following records into it. Save the Table as Nursing Home Staff Names (No Primary Key is required) 5. etc. Open the Database Application 2. sorted in order of Pub name.000 22. The following fields must be created using the appropriate data types and sizes Field Name Surname First Name Date of Birth Centre Grade Salary Data type Text Text Numerical Text Numerical Currency Field Size 20 20 6 9 1 Euros 4.Create a simple Report showing all the fields.000 20. Exercise MS Access 1. Surname First Name Date of Birth Centre Grade Salary Power Carthy Foley Sterling Boggan Harford Mary Agnes Lorraine Aimee Claire Therese 11-3-72 8-5-68 19-5-82 20-1-81 9-7-70 18-6-83 Galway Dublin Roscommon Dublin Galway Dublin 4 4 4 3 4 4 18.000 18.000 59 . Create a new database on the floppy disk calling it Nursing Home Staff 3.
95 €5. 4. 2. Exercise MS ACCESS 1. Exit out of the database. 3.Sort it into Surname Order Create a Form called Names Form to input more data Make up 4 more entries for Grade 3 staff Save the Form Save the Database Create a Query of all Staff on Grade 3 and relevant information Sort the Query in ascending sequence of Surname Click into the intersection of Surname and Sort Click on the down arrow and select Ascending Click on the red exclamation mark to run the query Save the Query as 2006 Employees. click OK X out of the Query Window.60 €2.75 €3.95 €18.00 €2. Open the Database Application Create a new database on your floppy Save as Equipment List Create a Table with seven Fields as indicated below Data Type Text Text Hyperlink Currency Text Field Size/Format Description Art Construction Books Misc Euros EEC CI Jaggo Field Name Equipment Category Code Price Supplier Save the Table as Supplies List Enter the following records into it: Equipment Category code Price supplier Fadeless Paper Metallic Fadeless Flagstone Prints Borderette Card Border Roll Safari Prints Art Art Art Art Art Art 5737 5793 5646 33000 7797 5692 €3.95 CI CI CI CI EEC CI 60 .
Austeja.00 €25 €8.95 €13. You are required to input the following entries: Surname Key Worker Christian Name Date born Month of birth Year Gender Allergies Room Roche Alzheimer’s Karen Anne 18 June 1950 F None 61 . Special care . Create a blank database and call it Floppy Fairies Nursing Home 3. save the table as FFC. 2. Low dependency – LD. Anne. Jill 4.45 €17. Once the Field Headings are complete. Set the following Field Headings: Field Surname Christian Name Date born Month Year Gender Allergies Room/Unit Key Worker Key 1-31 January February March April May June July August September October November December Male=M Female=F Specify Alzheimer’s – AZ. Load your Database Programme.Honeycomb Paper Wooden Treasure Multicultural Hair Big Book Holder Learning Wall Art Construction Art Books Books 5873 2533 5255 2085 7877 €5.95 EEC Jaggo EEC Jaggo CI Sort the Table into alphabetical order ascending Save and close The following record has been inserted incorrectly and you are required to delete the record: Safari Prints Art 5692 €2. 5.SC Melanie.95 CI Print a report of all Art materials Database Exercise - Test 2 1. Caoimhe.
The Toolbars contain buttons that you click to perform special tasks 62 . Mark Power has an allergy that has just been diagnosed – eggs 11. 1941 1931 Asthma Kiwi None Special Low dep.1. correct this 10. He will be in the AZ unit under Melanie’s care. Print a report of all the elders born in June BLANK WORKBOOK – EXCEL WINDOW FEATURES The main features of the Excel window are described below: • • • • The Title Bar displays the name of the document that you are using DOCUMENT BUTTONS The Menu Bar contains the menus of the actions that can be performed by the computer. delete this record 9. Sort by surname 8. Austeja Dunne James Alzheimer’s Melanie Kehoe Kevin Care Melanie Power Mark 8 Anne Mendoza Eva Alzheimer’s Jill Thomas Dylan Care Caoimhe Henry Siobhan Austeja February 3 28 23 May Caoimhe July June August 12 30 6 October April June 7 1930 F Asthma 1938 M Dairy Special September 1942 F 1944 1937 M M M F M F None None None Special Low dep. Scroll Bars and Arrows are used to move left and right or up and down a document that is too large for the window. Kevin Kehoe has left the centre. 12.Bennett Jessica 11 Alzheimer’s Anne Kelly Blaithnaid Care Caoimhe Meaney Nuts Low dep. Blaithnaid Kelly is a female. Pint a report of all the elders with Asthma 13. Print a report of all the elders in the Special Care Unit 14.38. Add this record to the database. A new resident has joined the centre: Michael Forde 3. 1930 1928 6. Make certain all field names are visible 7.
To gain a description of the button. A drop down menu will appear. CREATING A SPREADSHEET Click on the start key When the menu appears. Alternatively you can hide them if you wish. • • • • The Spreadsheet Cells are the actual spreadsheet or workbook area in which you will enter numbers and text for your work. A dark black border will appear around the cell that you are currently using. If your toolbars are not showing on the screen. such as changing the size of the type. choose programs and then select Microsoft Excel. 63 . Click on View and then choose Toolbars. hold the cursor over the button without clicking. again click on the item. add a tick by clicking on the item required. The Mouse Insertion Point is a cross shape that shows you the position of your mouse The Status Bar displays the page number and other information like the line numbers your cursor is currently on. to add something to a toolbar. The Formatting Toolbar has buttons that are used to change the appearance to the text. The Formula Bar displays the address of the current cell at the left and has an area on the right where formula information is displayed.The Standard Toolbar has the buttons that you use most often such as for saving and printing. you can display them. To remove an item showing a tick.
click on it. See Handout One for full screen. just as you would in a word processing document. As you type in information. Using the options above. Notice the special cross shape that appears on the Excel spreadsheet to indicate where the cursor is. When a cell is active. Use the Tab Key and the Right Arrow Key to move to the cell on the right. move your active cell around the Excel workbook. When you have finished inputting information in a cell. Use the Shift and Tab Key or the Left Arrow Key to move to the cell on the left Use the Enter mark on the Formula Bar to enter data and stay in the same cell Use the Mouse to click to another cell. you must tell Excel you have finished. you can type in it. You may enter text. Cancel mark – use if you change your mind Enter mark to complete an entry CREATING A SPREADSHEET There are a number of other ways that you can complete your entries. An active cell will have a dark border. To enter data a cell must be active in order to enter information in it. Entries can be completed in a number of ways.A blank Excel screen will appear. most commonly. and the address will appear in the name box on the formula bar. EXERCISE ONE 64 . it appears both in the active cell and in the formula box. by moving your active cell. Address in the formula box Active cell with dark boarder The address represents the column and row headers. numbers or formula in a cell on a spreadsheet. To make a cell active. Here are some ways to move your active cell around your workbook. • • • • • • • • Press the Enter Key to move down Press the Tab key to move across Press the Down Arrow Key to move down a cell Use the Shift and Enter Keys or the Up Arrow Key to move a cell up.
Type in the name Jones Press the Tab key and move to cell B1 Type in the name Joan in the new cell. In your workbook. and sort the names alphabetically. move your cursor to cell C1 input the following information into the cells beside the names. Continue entering the names shown To save documents in Excel is the same as in Word. Click on File from the Menu Bar and select Save As. Save the file with the title NAMES Open this file. Calculations can be made automatically using the AutoSum button 65 . Click on cell A2 and type Smith Press the Tab key and move to cell B2 Type in the name Susan. use the function key showing on the tool bar.Click on the A1 cell and make it active. You can also do a more in depth sort by going into DATA on the Menu Bar and choosing the Sort option. CREATING A SPREADSHEET – doing basic sums It is simple to do mathematical equations in Excel. To do this.
Click on cell A11 and type in TOTAL Click on cell C11 to select Click on the AutoSum button on the toolbar. This tells Excel to add the numbers from C1 to C11. As there is no number in C11 it places the answer in the cell. Most calculations start with = SUM You then open a bracket (and insert the calculation. Equals shown as = Add shown as : Multiply shown as * Subtract is shown as Divide is shown as / CREATING A SPREADSHEET – doing basic sums It is also possible to type in your own calculations. and inserts a formula in the box you selected C11 Formula Flashing line around numbers to be added AutoSum formula suggestion.E. Click on the Enter mark to accept Excel’s suggestion. It surrounds them with a flashing broken line.F In Column D type in the calculation for Multiplying D1 and D10 In Column E type in the calculation for Subtracting E1 and E10 In Column F type in the calculation for Dividing F1 and F10 In cell G11 do auto sum to add all the totals together. Excel will make a guess at the number you wish to add. 66 . The suggested formula is =SUM (C1:10). When the calculation is complete close your bracket ) Exercise Two Insert the same numbers from column C into columns D.
select Column 67 . To insert a Column. select where you wish to insert it.CREATING A SPREADSHEET – Rows and Columns ADDING ROWS AND COLUMNS Sometimes you may need to add additional rows or columns to an existing spreadsheet. Click on the letter C on your spreadsheet Move your cursor to the menu bar and select the Insert option In the drop down box.
Hold down the mouse button and move in the direction you require. To Insert a Row. You may want to change the size of a particular set of cells to suit your requirements. Click on cell A1 Move your cursor to the menu bar and select the Insert option In the drop down box. select where you wish to insert it. CREATING A SPREADSHEET – Rows and Columns ADJUSTING THE SIZE OF A CELL The size of a cell is set to a default size when you first open your spreadsheet. A new column will be created to the left of column C and will become a new Column C. Place your cursor here 68 . choose the delete option Or click on the row or column with the left mouse button and choose delete from the menu box. There are two ways to do this: Move your cursor slowly over the dividing line between the cells in the row or column you wish to enlarge. choose the row option this time. A new row will be created above the existing row. NOTICE THAT THE FORMULA CREATED AUTOMATICALLY CHANGES ITSELF TO ACCEPT THE NEW ROWS AND COLUMNS DELETING ROWS AND COLUMNS To delete a row or column Select the row or column you want to delete Move your cursor to Edit on the menu bar and click. Each row has moved down one. Each column will be moved one to the right.
EXERCISE ONE To change the format of a cell go to the Format menu and choose Cells Highlight all the numbers in all four columns.Changing each row and column individually. It is possible to change the row height. proceed as before but select Column and Width instead of Row and Height. Select the row you wish to change Go to Format on the menu And then choose height in the drop down menu Choose the row Enter the height you require Select OK when finished To change the column width using the format menu. Using the format menu gives you precise control over the height and width of the cells. do this by clicking on the first cell and dragging your mouse across all the numbers. It is possible to format these cells to display the information in different ways. can be slow and tedious and may give uneven results. It can give a spreadsheet a neat and ordered appearance. You may wish for the cell to be formatted for decimal places or to show currency. Click on Format on the menu bar and choose cells 69 . CREATING A SPREADSHEET – Formatting Cells Cells can be used for text and numerical data. using Format.
try different types of formatting. bring the format back to 2 decimal places. Other options Choose number Decimal places will show. 5 Answer______________ 70 . A drop down box will appear. Using your spreadsheet. Choose number and click. Flashing Border Contents of the cell are dark Answer_______________ Which of these best represents a correct cell reference? A B C D A 5 A5 A. When finished click OK Displays choice made You will notice on your spreadsheet that all the numbers now show decimal places. If you wish to change the number move the arrows up or down till you arrive at the number you require. You can use this to change the look and layout of all the cells quickly. EXCEL EXERCISE How would you identify the active cell on your spreadsheet? A B C Darkened Border. When completed.
Which of the following denotes adding in a formula? A B C D / ^ € : Answer______________ Which of the following icons means auto sum – Ring the correct icon What kind of information is commonly put into cells (write all possible answers) A B C D Text Numbers Mathematical Formulae Cell Addresses Answer______________ SPREADSHEET ASSIGNMENT A B Medals Table C D E 1 2 3 4 5 6 7 8 9 Bronze Connaught 11 Munster 16 Ulster 7 Leinster 14 Wexford Total Silver 18 8 10 23 Gold 17 3 5 16 Total 1. Save the Spreadsheet as Medals Table onto My Documents Folder on the Hard Drive (C: Drive) 71 .
Delete the row for Wexford Click on Grey 8 Select Edit. Centre the heading by highlighting A1 to E1 and click on the Centre across Columns Toolbar 8. 5.2. Header and Footer. To get the totals. Type in your name. Delete The Total will automatically readjust if all numbers are highlighted and Auto sum is used. Centre Section. Microsoft Excel Spreadsheet Load Spreadsheet Key in and format the following: A B C 1 2 3 4 5 6 7 8 EXPENSE Rent Rates Wages Insurance Equipment Utilities Bank/Legal JAN 4000 1000 12000 1800 700 1900 300 FEB 4000 1000 12000 00 700 1900 300 D MARCH 5000 1000 15000 00 1000 2350 400 E APRIL 4000 1000 12000 00 700 1900 300 F MAY 5000 1000 15000 00 1000 2350 400 G JUNE 4000 1000 12000 00 700 1900 300 H JULY 4000 1000 12000 00 700 1900 300 I TOTALS 72 . Save the spreadsheet by clicking on File and save 7. Extend the width of column A Point mouse at the line between A and B and drag line across to right 6. Make the following changes: Connaught Silver 17 medals Leinster Gold 17 medals 3. Add a custom header inserting your own name Click on View. Highlight B4 to E9 and click on Auto sum 4. Custom Header.
Insert the numbers for August. Click on H1 and drag across one column with the mouse/black cross. Load your spreadsheet program 2. 00 in Ins. COLUMNS.. Highlight B2 to J12 and click on Autosum 1. 1000 in Eqpt. Then INSERT. Create a spreadsheet called HOUSE SALES inputting the data below A 1 2 3 4 5 6 B C D E F House Sales Agent Searle & Jacobs Harmon Bryant and Cull House Sales Howth 45 12 19 Upshire 6 9 19 Inch 56 27 20 Offley 7 30 33 Bonus 4 4 4 73 . Row 9 will be highlighted. Click on A9 and type in Cleaning Cleaning 400 400 500 400 500 400 400 Get the totals to recalculate where necessary Right align headings over columns Highlight B1 to J1 and Alight Right Tool Click on column I. Continue this for each column. Bank/Legal 400. Recalculate where necessary. TOTAL 950 300 950 300 1300 300 950 300 1300 300 950 300 950 300 Calculate the totals for each month using the equation for addition To check if you are correct write down the answer for each column and delete your totals. Misc 500. Insert a row after Bank/Legal and incorporate the following in each month: (Click on Grey 9 beside Food. Add in the following figures for August 5000 in the Rent cell I 2 1000 in Rates. 15000 in wages.9 10 11 Food Misc. 2350 in Utilities. Then do the same for each row taking B2 to H2 first and so on. Highlight the column cells from B2 to B11 click on Auto sum and check to see if your total was correct. Cleaning 400. Food 1300.
Calculate the total per agent in the new total column 9. Save to your hard drive C. 12.50. make the necessary changes 11. Load the spreadsheet programme 2. calculate the totals for each area 7.00 6. 4. Add a column called Total before the Bonus column 8. The bonus payment has been amended to €5. 13. Change the Harmon/Inch figure to 30 5.7 8 9 10 Geoghan Searle & James Territories Total per area 27 4 39 25 62 53 45 38 31 18 19 27 4 4 4 3.Sort the spreadsheet into alphabetical order (Highlight A4 to H9 and click on A-Z Tool). Type out the following: Student Mary Madden Margaret May Jenna Jab Leila Lips Deb Drinkwater Child Dev 72 46 82 22 81 56 78 Brenda Best Una Underwood Care Practice 84 62 94 63 75 67 75 Work Experience 98 77 100 59 46 84 77 Health Care 72 41 95 44 88 37 58 Additional Needs 90 56 98 81 78 55 56 Safety 64 38 89 65 95 65 94 Provision of Care 77 61 93 92 58 75 78 IT 100 60 100 100 100 80 100 Communications 55 48 92 87 93 76 69 Total 74 . Calculate the amount (Total * Bonus) 10.Save and print MS EXCEL TASK 1.Save the spreadsheet and exit form the program. Using a formula. The bonus figure should be shown as €4.
Margaret May has left the course. Brenda Best obtained 67 in Health Care – make this change (Click on grey column no 3. Select Edit.3. Delete Row) 4. Open a file called ‘Nursing Home Numbers’ Enter the following headings: Location Limerick Waterford Cork Dublin Galway Enter the names of the centre: Bellegrove Waterside Dreams 75 . delete her name from the spreadsheet 5. Calculate the total for each subject and each student using autosum Load your spreadsheet program.
There are 90 elders in Waterside Galway not 88. 76 . Save the spreadsheet. Print the spreadsheet when you have made the changes. Create a column on the right hand side for totals and grand total and add the rows and column using a formula. please amend the following: There 42 elders at Sallyoaks in Dublin not 18.Seashell Fourth Mountain Sallyoaks Enter the following data: Centre Bellegrove Waterside Dreams Seashell Fourth Mountain Sallyoaks Limerick 11 4 23 38 88 18 Waterford 20 38 29 33 119 22 Cork 40 37 58 62 123 20 Dublin 48 62 59 84 107 18 Galway 120 88 94 97 122 14 Edit. save and print your spreadsheet There are some errors.
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