Can somebody help me on how to run automatic payment program?

What are the steps involved from the beginning till the end... (I am not asking about configuration part, consider that you are giving training to the end user)... Answer1
For APP, there are about 6 steps involved, 1) Define your company code both in section tab (All Company Code) 2) Define Paying Company Code for example "A" paying company 3) Payment Method in country in tab Country IN (India) - Name of Country - Payment Method "C" is For Check "D" for Demand Draft etc. 4) Payment Method in Company code - for example "A" is Paying company define payment method in same section 5) In Bank Determination Section - define Ranking Order, Bank Accounts, Available Amount, Value Date, Expenses/ Charges 6) Define House Bank: HB Name, Account ID Bank Account Text, While running APP (F110) user should select paying Co Code "A" in maintain variant,


Project Preparation consists of AS-Is Process means we have to define actual business process of the client. And TO-Be process, in this we have to show the client how SAPS is mapped according to them. Business Blue print we have to prepare a document all the SAP configurations AS-IS and TO-BE. Realization Stage doing all configurations. Final preparation Stage we Testing related to Unit and Integration, giving training to client core team members, And submitting project to the client. Go Live stage Production and support to the client

In FICO Module, What are the major problems or issues you face during the implementation and how do you resolve it? Kindly give me 2 or 3 scenarios and solutions.

It is usually much easier to build things into SAP at the beginning. Configure profit center settings and operating concern which meets client reporting requirements. Create primary and secondary cost elements of different categories such as 31. To resolve this you need to make a full analysis of the current and predicted future needs of the organization. even if they will not be used immediately. Understand the business process and which method they are fallowing (MTO or MTS). During implementation you will almost certainly face the issue of how to bring data from the systems that an organization is currently using into SAP. than it is to change them later after postings are being made in a live system. Sometimes you can import the data directly using tools built into SAP. WIP. Company Code Segment . 4) Provide high quality support after Go-live until the users are competent with the new system. and 41(secondary). in different way to how things were done in the past. 43. 3) Provide good quality SAP training before the system goes live. How difficult this is depends on how old the current systems are and how compatible they are with SAP. AR AND GL? WHAT IS THE MEANING OF PARTIAL AND RESIDUAL PAYMENT METHODS? WHAT IS THE MEANING OF AS IS AND TO BE DOCUMENT IN ASAP METHODOLOGY? # 2 GL Segments are:1. and require users to work.H calculation. 42.The first major issue you are likely to face is in deciding what the company will want SAP to do at first Go-Live and what they anticipate they will want it to do in the future. Define order type and enter settlement profile created. sometimes you will need consultants to configure specific solutions and sometimes it is simply easier and more cost effective to spend the time transferring data manually. Based on the process we need to configure product costing and period end activities such as O. for doing this first we need to study client reporting requirements. Your next issue is that SAP will probably work. Maintain controlling area settings. variance calculation WHAT ARE SEGMENTS IN AP. 2) Keep the users informed throughout the process. What are the exact roles and responsibilities of SAP CO CONSULTANT? Interacting with cost accounting department for collecting the information for tailoring the business into sap. Chart of Account Segment 2. The way to resolve this is: 1) Minimize the differences where you can and where it will not detract from the advantages of changing to SAP. There are many other technical and business issues you might face but those are common ones early in the implementation.

The t codes are as follows:- 1) Define basic settings (OB61) 2) Write dunning procedure (FBMP) 3) Assign dunning to Customers (XD02)(its for making changes in customers) 4) Run the dunning procedure (F150) What is Document Split & how it is useful to us ? Doc.Partial Payment:Payment made partially. which will not clear the open item and new Open Item is created with balance amount. which will not clear the open item until the Open Item is Cleared Residual:Though payment is made partially.CODE CURRENCY AND ONLY BALANCES IN LOCAL CURRENCY? Sort Key: is to sort the line item display if it is date vise select 001 (& see other option by selecting F4). into some small amts. Mostly dunning is used only for sending reminders to customers. . WHAT IS THE MEANING OF SORT KEY? WHY DID U SELECT AT THE TIME OF GL CREATION? WHAT IS THE DIFFERENCE BETWEEN ACCOUNT CURRENCY AND CO. the line items can be splitted into some small amounts of Expenses/Revenues & cost/ profit centers. Maximum 9 reminders you can send. It is useful while posting a Document. splitting is nothing but dividing One Amt. Explain the Dunning Procedure & it's Code Dunning procedure is the method of sending reminders to the customers and vendors.

What is difference between parking & holding document? Park document is used for getting approval for authorities regarding that particular document. because residual payment it clears original invoice & create new line items but partial payment it leaves the original invoice & create new line items i run my app and i printed my check and after that i find that i made a mistake of wrong payment to irrelated vendor..SD integration starts in T... give the explanation.. thank u hi FI. Park document generally used for internal purpose and it is for longer period... Hold document is used when transaction dr.)Then make a new payment for particular Invoice.. further with this selection we can judge the invoice wise setup and invoice wise partial amount .. Which one of the payment mode is more effective.. residual payment is more effective as under this selection we can identify and recognize the payment difference or we can again see the vendor due amount. code... First reverse the Check in SAP using FCH8 & Then reverse clearing doc (in this case payment document.. And can i stop payment and can i delete proposal and payment in app???? And can i run new app towards new vendor. is uncertain & generally it is used for external purpose and for short period Please explain fi-SD integration with detailed.. And we assign all revenue accounts for this t..Can both partial and residual payments be posted in one invoice.. erb sales bonus etc. whether of using Partial Payment or Residual Payment in the company for vendor clearing and for why? Please... erl sales revenue account... if so what is the process for doing that? Yes. now what can i do.. Here we assign all GL accounts which are related to FI and SD integration... or cr... erf sales freight. code VKOA. can i stop app.. ers sales deductions.

proposal is made. Give the name of the proposal and run date . What is the cycle of automatic payment program? APP starts when there is open item in customer or vendor account for making payment. code or different chart of account is assign to different it assigns at valuation group in code While copy form the LSMW to sap system what fields are we are transfer the documents to sap system LSMW is the tool within SAP to upload data. USA) & 4 products. chart of account. After proposal payment run is done which clears the open item. product 1-You should maintain parallel currency like one local currency & 2 parallel currencies for the purpose of consolidation.You can make one chart of account assign to all co. Parameter is entered and on the basis of parameter. code 3-you can maintain the product at plant level. Code (India.O can have multiple vendors like for goods purchase and one for planned conditions like freight etc. It can be executed manually on certain dates or automatically schedule on a particular date.O. 1.. 2. Basically used to upload legacy data to my question is how to maintain currency. To execute this program we need to complete the following activities. UK.Can we create P. in implementation phase all master data and transaction data (if data is very less) LSMW is used. All the fields that are required/updated while manual creation of master record are/can be uploaded through LSMW What is app program how it works in real time? It is called Automatic Payment Program. Payment will be made as per configuration made and payment method setting and spool or payment request is created based on the settings I have 3 co. for multiple vendors? How can we create it? Yes one P. It is designed to make the payments to vendors on due date.

We can take print of of check.2. Now your company wants to see how much was spent on papers. cartridges. each business processes impact these books differently based on the dep. Since you want to capture every level of details the chart of accounts grows in size. 5. b. Say you have 3 book areas 10. 2.. Give the parameters like. payment methods etc. The way you implement this is by allowing a single GL account to be used in single or multiple scenarios (there are 6 scenarios) Asset module analogy will make it much easier. Parallel Accounting. . for payment. Business Scenarios: If you are using classic GL there is a possibility your chart of account can have large number of accounts. Business scenarios b. Document Splitting option was not available in old GL it is in. You maintain different books (depreciation area). (Like. 4. Document Splitting: Let’s say you buy office supplies for your company (say 5000 p.).L to get a segment reporting according to the IFRS requirements. New G. The main differences are a. 20 & 40. the system will pick all the due or overdue items. vendors or customers.m. or send payment file DME file or EDI file to bank Different between general ledger accounting and New G/L accounting? Please explain Different between old GL & New GL (ECC6) will be as follows 1. If any exception list with errors drill down the error and get it rectified and include them also in the payment list. Finally we need to run the payment run which will clear the vendor open item and posts to bank clearing accounts. Document splitting a. When capitalization/acquisition/retirement/sale happens. company codes. area setting. non-leading ledger. Leading ledger & non leading Ledger) 3.. Execute the proposal. 6. With New GL what you are trying to do is maintain fewer numbers of accounts and still get to same level of details. We can maintain different FSV with different fiscal variant according to the requirement of your company via. 3.

markers and etc. there is one leading ledger for each client that is valid for all company codes. In New G/L. The accounting standard to be used . verify the value/quantity against the PO b. Create Goods receipt (MIGO) c. the leading ledger automatically receives the settings that apply to that company code: the currencies. to 2000 (paper) 1000 (cartridges) 1000(copier) 1000 (markers).m. You must designate one ledger as the leading ledger. It is used in financial asset management What is leading and non-leading ledger in the new GL configuration? Leading Ledger: The leading ledger is based on the same accounting principle as that of the consolidated financial statement. Send to Payables What is open item management? Can i change reconciliation account while posting transaction? If my client require what to do? For Some Accounts we need to maintain as Open items by selecting open item management in GL master whether those line items are open items or cleared items. When material or service has been being received from the vendor by your company. What is MIGO? Where we can use? What is the use of that? MIGO is a part of 3 way matching or LIV process. It is integrated with all subsidiary ledgers and is updated in all company codes.copier. Yes we can change the reconciliation account while posting. you A. the fiscal year variant. In each company code. Basically it’s the ability to see the details at minutest level What is dummy profit center? Dummy Profit center is nothing but if we do not created the profit center or else if we not assigned the profit center while posing the transaction profit will goes into dummy profit center. and the variant of the posting periods. With document splitting you are able to break down the 5000 p. Indicator which determines that the reconciliation account is ready for input when posting a document. by selecting the option "Reconciliation Account ready for input" in GL master To assign the information to alternative reconciliation account (other than the reconciliation accounts specified in the master records). This field is to be selected.

This assignment cannot be deactivated once it has been defined. It shows the company’s profit position Hi. What is the difference between the open items and cleared items with live example? Open item mean pending balance either to receive or to be paid i. We have add/subtract from the capital..e. They can be based for example on local accounting principles you must activate a non-leading ledger by company code. There are two options to export SAP data to Excel Sheet.. It's very the leading ledger needs to be decided first. a) LIST > Export >Spreadsheet or Local File.Bank Sub-account Dr. If we have received a check from customer on 02 feb. what are the journal entries should be passed for all three days? Also. Values from the leading ledger are updated in CO. Non-Leading Ledger The non-leading ledgers are parallel ledgers to the leading ledger. Please. To Customer A/c 03.No entry in SAP . what would be entries if check gets dishonored in SAP? Answer # 1 02.feb. feb. For each ledger that you create.e.10. deposited in bank on 3rd and check cleared on 5th Feb. which r not due What is retained earnings? What is the use of that? Retained earnings means carry to the net profit / net loss into balance sheet to the liabilities side.2010. a ledger group of the same name is automatically created.2010.. SAP provides the leading ledger 0L as standard. You can only define one ledger as a leading ledger. an outstanding amount cleared items means items which have been cleared against pending balance i. can anyone tell me how to export data from SAP to Excel sheet. Only the leading ledger is integrated with CO.

bank will sent BANK RECONCILIATION STATEMENT Bank Main-account Dr.2010. Using split valuation the same material can be posted in to two different G/L accounts. Always cost centers should be assigned to the end node in the standard hierarchy What is planned and unplanned depreciation? The depreciation can either be planned or unplanned. split valuation process serves the procurement of material in domestic n foreign What is different between company code &controlling area? Company Code is an independent accounting entity. To Bank-sub a/c If get dishonored reverse entry of 1st entry How to post a raw material in two different G/L accounts? When the material procured from domestic and foreign. and cost centers. Controlling area refers to the Organizational unit within a company. A company code is assigned to a chart of accounts. until the asset value is fully depreciated over its . Planned depreciation is one which brings down the value of the asset after every planned period. used to represent a closed system for cost accounting purposes What is the difference between Standard Hierarchy and Alternate Hierarchy? Standard hierarchy is a classification structure of cost center groups. say every month. sub groups.05. feb.

What is Parallel Ledger? The new GL functions include “Parallel Accounting”. Document Splitting 4.7 and ECC 6? ECC. Standard reports are already available and readily available to use How systems doing check Printing. With this period. Through RFFOUS_C Program Hey how to close last financial year and open new financial year for ASSET ACCOUNTING? T code AJAB to close the fiscal year and AJRW to open new fiscal year What is different between the SAP Version 4. Segment wise configuration Existing functionality Profit center Accounting & Cost of sales accounting Parallel accounting in sub ledgers . it’s an SAP feature where you can maintain different sets of books to satisfy all different requirements of Financial Statement users accurately. you will know what the value of the asset at any point of time in its active life. New G\L Concepts. On the contrary. 2. Online Reconciliation fi to co 3. which forces you to depreciate fully as it is no longer useful economically) resulting in a permanent reduction of the value of the asset.6 we have 4 additional Functionalities and some more Updating of 4.7 version New Functionality 1. efficiently and effectively. unplanned depreciation is a sudden happening of an event or occurrence not foreseen (there could be a sudden break out of a fire damaging an asset.

. An AP processor has to work on this list to resolve the exception to get the invoice paid in the APP What is FICO ATR process? . these 5 steps testing one by one separately by using test cases and test data. this list contains the exception on the header information and the list of invoices. 1. Invoice Receipt 5. Master data This data’s to be uploaded before Go Live WHAT IS AN EXCEPTIONAL LIST IN APP? Exception list contains those invoices which are due for payment but are stuck in the system due to some issue.. Payment to vendor. 1. Functional Unit Testing.. Purchase order 3.Goods Receipt 4. Vendor Creation: Block under Automation Payment Transaction 2.. Legacy data to be transferred to SAP. Technical Unit Testing How to block the vendor in APP area? We have Two Methods for Vendor Block in APP 1. For ex. 2. We have 2 structures in unit test.Planning & reporting What is unit testing? What are the structures in unit testing? Unit testing is done in bit & pieces. In Procurement Cycle we have. 2. Purchase requisition 2. APP Run: Edit Proposal Button in APP What is cutover data and when will you upload to production client? Whether before go live or after go live? Cutover data includes: 1.

The item can be displayed using the line item display. These files are typically transferred nightly to the various lockbox owners (companies). If item is already overdue on the date of the next payment run or would lose cash discount. In F110 . When you post a noted item.define lockbox OBAY . Please explain what the significance of putting that is. Certain noted items are processed by the payment program or dunning program for example. Data entry clerks at the bank manually enter the Information into an electronic file for transmission to the company to which the lockbox account belongs.Automatic Payment Program. the system pays the item in this payment run What is a Lockbox? A company can create accounts called 'lockbox' accounts at its bank (or banks) that act as payment collection accounts for customer payments. The company then informs their customers that all open item payments for their accounts must be submitted to one of the established bank lockbox accounts.define posting data Basic Steps in Configuring the Lockbox . COPA ANALYSIS & OTHERS What are the noted items? How can we create? What are the advantages of Noted Items? A special item that does not affect any account balance.IT IS THE PROCESS CALLED ACCOUNTING TO REPORTING (TASK) WHICH INCLUDES ALL REPORTING PARTS FOR EX: BALANCESHEET RECO. a document is generated. The files adhere to one of two standard banking industry transmissions OB10 .define control parameters OBAX . Why is that required to be put? This date is needed in order to check the due date of payables. while setting parameters we need to put “Posting date for next payment run". down payment requests. The bank collects these payments along with the customers' remittance information that indicates what open items the customer payments intend to clear.

. Declining Balance method ..It controls the following parameters: i) Useful life of the Asset ii) Rate of Depreciation iii) Base Value iv) Remaining useful life . What is Special purpose ledger? The Special Purpose Ledger allows you to report at various levels using the values from the various application components. Multi-Level Methods . The modules in the Special Purpose Ledger allow you to collect or combine information. and distribute actual and plan values that are transferred from other SAP applications or external systems to the Special Purpose Ledger...It controls minimum & maximum percentage to be charged / applied. and create totals. assess.. You can also modify. Maximum Amount Method . 4. Base Line method .It controls the following parameters i) Type of Depreciation ( Ordinary or Special) ii) Calculation method to be used iii) Treatment of end of depreciation 2. There are 5 Depreciation Methods 1. What is the difference between the functions of T-code F-22 and FB70? Kindly explain in deta fb 70 is the single screen transaction window for GL to GL account entry. where as f-22 is a multiple screen transaction window for gl to any other account type entry.» Maintain Control Parameters » Maintain Posting Data » Create Lockbox Addresses for House Banks » Optional: » For EDI processing: Create EDI Port. EDI Partner with Inbound Parameters » Create user exit. 3.It controls maximum amount of depreciation to be charged..

It controls the period from which we have to calculate depreciation on different types of transactions: i) Acquistion of asset ii) Additions during the year iii) Transfer of asset iv) Retirement of an asset . Period control methods .5.

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