Keyboard shortcuts - Excel - Microsoft Office

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Support / Excel / Excel 2003 Help and How-to / Startup and Settings / Accessibility / Keyboard Shortcuts

Keyboard shortcuts
Applies to: Microsoft Office Excel 2003

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NOTE

If an action you use often does not have a shortcut key, you can record a

macro to create one.

KEYS FOR THE OFFICE INTERFACE
Display and use windows

TO DO THIS
Switch to the next program. Switch to the previous program. Display the Windows Start menu. Close the selected workbook window. Restore the window size of the selected workbook window. Switch to the next pane in a worksheet that has been split (Window menu, Split command).

PRESS
ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W or CTRL+F4 CTRL+F5 F6
NOTE When the task pane is visible, F6 includes that pane when switching between panes.

Switch to the previous pane in a worksheet that has been split.

SHIFT+F6
NOTE When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

When more than one workbook window is open, switch to the next workbook window. Switch to the previous workbook window. When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC. When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER. Minimize a workbook window to an icon. Maximize or restore the selected workbook window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard.

CTRL+F6 CTRL+SHIFT+F6 CTRL+F7

CTRL+F8

CTRL+F9 CTRL+F10 PRTSCR ALT+PRINT SCREEN

Access and use smart tags

TO DO THIS
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. Select the next item in a smart tag menu. Select the previous item in a smart tag menu. Perform the action for the selected item in a smart tag menu. Close the smart tag menu or message.

PRESS
ALT+SHIFT+F10

DOWN ARROW UP ARROW ENTER ESC

Tip You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the

http://office.microsoft.com/en-au/excel-help/keyboard-shortcuts-HP005203781.aspx

1/18/2011

Close an open menu. or perform the action for the selected button or command. Access and use task panes TO DO THIS Move to a task pane from another pane in the program window. move to a task pane. press ALT. Split command). press the underlined letter in the command that you want. Select the first or last command on the menu or submenu. When a submenu is open.aspx 1/18/2011 . or close an open menu and submenu at the same time. When a toolbar is selected. press CTRL+SPACE to display the http://office. Select the menu to the left or right.Excel . open a drop-down menu for the selected gallery item When a menu or submenu is visible. Display the Control menu for the Excel window. 3. Do one of the following: Resize a toolbar 1. and then pressing CTRL+TAB to move to the task pane. Then to select a toolbar. close only the submenu. Display the full set of commands on a menu.microsoft.) PRESS F6 NOTES  If pressing F6 doesn't display the task pane you want. select the next or previous option in the task pane Display the full set of commands on the task pane menu Move among choices in a selected submenu. (You may need to press CTRL+TAB more than once. or perform the action assigned to the selected button Open a shortcut menu.Keyboard shortcuts . PRESS F10 or ALT TAB or SHIFT+TAB CTRL+TAB or CTRL+SHIFT+TAB ENTER SHIFT+F10 ALT+SPACEBAR DOWN ARROW or UP ARROW LEFT ARROW or RIGHT ARROW HOME or END ESC CTRL+DOWN ARROW CTRL+7 NOTE You can select any menu command on the menu bar or on a displayed toolbar with the keyboard.com/en-au/excel-help/keyboard-shortcuts-HP005203781. select the next or previous command. switch between the main menu and the submenu. move among certain options in a group of options Open the selected menu. In the toolbar. press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. When a toolbar is selected. Press ALT to select the menu bar. select the next or previous button or menu on the toolbar. Show or hide the Standard toolbar. When a menu or submenu is open. select the next or previous toolbar. Press CTRL+TAB repeatedly to select the toolbar or task pane you want.  In a worksheet that has been split (Window menu. To select the menu bar. When a menu or toolbar is active. F6 includes the split panes when switching between panes. In the menu that appears.Microsoft Office Page 2 of 14 setting affects all Office programs that support sound. When a submenu is open. try pressing ALT to place focus on the menu bar.) When a task pane is active. 2. Resize and move toolbars and task panes 1. Display the shortcut menu for the selected item. (You may need to press F6 more than once. Open the selected menu. select the first or last command on the menu or submenu Scroll up or down in the selected gallery list Move to the top or bottom of the selected gallery list CTRL+TAB TAB or SHIFT+TAB CTRL+SPACEBAR DOWN ARROW or UP ARROW SPACEBAR or ENTER SHIFT+F10 HOME or END PAGE UP or PAGE DOWN CTRL+HOME or CTRL+END Access and use menus and toolbars TO DO THIS Select the menu bar.

2.microsoft. Use the arrow keys to position the task pane. 3. press ESC. press CTRL+SPACE to display a menu of additional commands. In the task pane. In the toolbar. Move to the previous option or option group. or select or clear a check box. Switch to the previous tab in a dialog box. Switch to the next tab in a dialog box. Perform the action for the selected button. Use the arrow keys to position the toolbar. 4.Excel . In the task pane. Select the Size command. press DOWN ARROW repeatedly. PRESS TAB SHIFT+TAB CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or CTRL+PAGE UP Arrow keys SPACEBAR First letter of an option in a drop-down list ALT+ the underlined letter in an option ALT+DOWN ARROW ENTER ESC Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry. Use the arrow keys to resize the task pane. press CTRL+SPACE to display the Toolbar Options menu. Move between options in an open drop-down list. To undock the toolbar. Cancel the command and close the dialog box. Resize a task pane 1. Use the DOWN ARROW key to select the Size command. Press CTRL+ the arrow keys to move one pixel at a time. Use CTRL+ the arrow keys to move one pixel at a time.aspx 1/18/2011 . Move a task pane 1.com/en-au/excel-help/keyboard-shortcuts-HP005203781. or between options in a group of options. Select the Move command. Use the arrow keys to resize the toolbar. 3. 3. often the OK button). When you are finished moving or resizing. To dock the toolbar vertically on the left or right side. http://office. Open the selected drop-down list. 3. and then press ENTER. press CTRL+SPACE to display a menu of additional commands. 2.Microsoft Office Page 3 of 14 Toolbar Options menu. such as your user name or the path to a folder. Use the DOWN ARROW key to select the Move command. and then press ENTER. Open the list if it is closed and move to that option in the list. and then press ENTER. Perform the action for the default command button in the dialog box (the button with the bold outline. 2. Select an option. or select or clear the selected check box. 2. Use CTRL+ the arrow keys to resize by one pixel at a time. Use dialog boxes TO DO THIS Move to the next option or option group.Keyboard shortcuts . Move a toolbar 1. and then press ENTER. press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic. Insert Picture.com/en-au/excel-help/keyboard-shortcuts-HP005203781. Select or unselect one word to the right. PRESS HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END Use the Open. Select from the insertion point to the end of the entry.Microsoft Office Page 4 of 14 TO DO THIS Move to the beginning of the entry. Select from the insertion point to the beginning of the entry. Move one word to the right. the Help Pane appears as part of the active application. Select or unselect one word to the left.Excel .microsoft. the active application. Move to the end of the entry. In the Help task pane http://office. Move one word to the left. As a task pane. (To view standard shortcuts for dialog boxes. Move one character to the left or right. Select or unselect one character to the left. Save As.) These dialog boxes also support the shortcuts below. and Save As dialog boxes support standard dialog box keyboard shortcuts.Keyboard shortcuts . but separate from. The Help window displays topics and other Help content and appears as a window next to. and Insert Picture dialog boxes The Open.aspx 1/18/2011 . TO DO THIS Go to the previous folder PRESS ALT+1 ALT+2 Up One Level the open folder button: open the folder up one level above ALT+3 Search the Web button: close the dialog box and open your Web search page Delete button: delete the selected folder or file button: create a new folder ALT+6 Views button: switch among available folder views ALT+7 or ALT+L SHIFT+F10 TAB F4 or ALT+I F5 Tools button: show the Tools menu Display a shortcut menu for a selected item such as a folder or file Move between options or areas in the dialog box Open the Look in list Refresh the file list ALT+4 ALT+5 Create New Folder Use the Help task pane and Help window The Help Pane is a task pane that provides access to all Office Help content. Select or unselect one character to the right.

In a Table of Contents. respectively. hidden text. press ALT+F.list. then press V): TO DO THIS Move around the page when zoomed in. within the currently-displayed Help topic.Keyboard shortcuts . PRESS CTRL+P or CTRL+SHIFT+F12 Use the following keys in print preview (to get to print preview. Select the next item in the Help task pane. Collapse a +/. Open the menu of Pane options. Move by one page when zoomed out. Hide All. Expand a +/. Move back to the previous task Pane. Move forward to the next Help topic. PRESS Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW Work with worksheets http://office. Split command). or the Browser View button at the top of a Microsoft Office Web site article Perform the action for the selected Show All. respectively. Move to the first page when zoomed out. Scroll small amounts up and down. respectively. Close and reopen the current task pane. Select the previous item in the Help task pane. respectively. TAB SHIFT+TAB ENTER DOWN ARROW and UP ARROW RIGHT ARROW and LEFT ARROW ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+SPACEBAR CTRL+F1 RIGHT ARROW LEFT ARROW In the Help window TO DO THIS Select the next hidden text or hyperlink. Display a menu of commands for the Help window.Microsoft Office Page 5 of 14 TO DO THIS Display the Help task pane. PRESS F1 F6 NOTE In a worksheet that has been split (Window menu. In a Table of Contents. Move to the last page when zoomed out. Perform the action for the selected item. PRESS TAB SHIFT+TAB ENTER ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+P UP ARROW AND DOWN ARROW PAGE UP AND PAGE DOWN ALT+U SHIFT+F10 KEYS FOR WORKBOOKS AND WORKSHEETS Preview and print TO DO THIS Display the Print dialog box. Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. requires that the Help window have active focus (click an item in the Help window).Excel . select the next and previous item. Scroll larger amounts up and down.aspx 1/18/2011 . or hyperlink Move back to the previous Help topic. expand and collapse the selected item. Switch between the Help task pane and the active application.microsoft.com/en-au/excel-help/keyboard-shortcuts-HP005203781.list. within the currently-displayed Help topic. F6 includes the split panes when switching between panes. Print the current Help topic. Move forward to the next task Pane. or Show All or Hide All at the top of a topic Select the previous hidden text or hyperlink.

Display the Go To dialog box. Move one cell to the left.Microsoft Office Page 6 of 14 TO DO THIS Insert a new worksheet. Move up one screen. Move one cell to the right. press CTRL+PAGE DOWN or.microsoft. Move one screen to the right. SHIFT+F6 NOTE When the task pane is visible. If cells in a single column are selected. Move clockwise to the next corner of the selected range. Options command). H.Keyboard shortcuts . Select the current and previous sheet. To cancel selection of multiple sheets. Switch to the previous pane in a worksheet that has been split. PRESS ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW NOTE You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu. Move to the previous sheet in the workbook. F6 includes that pane when switching between panes. R ALT+E. Move or copy the current sheet (Edit menu. move up. M ALT+E.Excel . Switch to the next pane in a worksheet that has been split (Window menu. or right. SHIFT+F6 includes that pane when switching between panes. Repeat the last Find action (same as Find Next). CTRL+BACKSPACE F5 SHIFT+F5 SHIFT+F4 TAB Move within a selected range TO DO THIS Move from top to bottom within the selected range. press CTRL+TAB until the Edit tab is selected. in the bottom-most used row of the rightmost used column. switch to the next selection to the right.com/en-au/excel-help/keyboard-shortcuts-HP005203781. L Move and scroll within worksheets TO DO THIS Move one cell up. down. and then change the Move selection after Enter settings. Rename command). http://office. Move from right to left within the selected range. Scroll to display the active cell. Move or Copy Sheet command).aspx 1/18/2011 . Split command). Move one screen to the left. Switch to the next nonadjacent selection to the left. Move between unlocked cells on a protected worksheet. If cells in a single column are selected. Rename the current sheet (Format menu. to select a different sheet. Sheet submenu. Move to the last cell on the worksheet. PRESS SHIFT+F11 or ALT+SHIFT+F1 CTRL+PAGE DOWN CTRL+PAGE UP SHIFT+CTRL+PAGE DOWN SHIFT+CTRL+PAGE UP ALT+O. Display the Find dialog box. move down. Move from left to right within the selected range. left. Delete the current sheet (Edit menu. In nonadjacent selections. Move and scroll in End mode END appears in the status bar when End mode is selected. Move to the next sheet in the workbook. press CTRL+PAGE UP. PRESS Arrow keys TAB SHIFT+TAB CTRL+arrow key HOME CTRL+HOME CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP F6 NOTE When the task pane is visible. Move down one screen. Delete Sheet command). Select the current and next sheet. Move to the beginning of the worksheet. Move to the beginning of the row. Move from bottom to top within the selected range. Move to the edge of the current data region.

Select the array containing the active cell. turn on SCROLL LOCK first. PRESS SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW KEYS FOR SELECTING DATA AND CELLS Select cells. Select cells that contain formulas that directly or indirectly reference the active cell. In a selected column. Options command. When an object is selected. Select the entire row. If the worksheet contains data. TO DO THIS Turn SCROLL LOCK on or off. cell selection moves the distance you scroll. PRESS END key END+arrow key END+HOME END+ENTER Move and scroll with SCROLL LOCK on When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off. Select cells that contain formulas that directly reference the active cell. Move by one block of data within a row or column. PRESS CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A SHIFT+BACKSPACE CTRL+SHIFT+SPACEBAR CTRL+6 Select cells with specific characteristics TO DO THIS Select the current region around the active cell (the data area enclosed by blank rows and blank columns). and objects TO DO THIS Select the entire column. Scroll one column left or right. displaying objects. Move to the cell in the lower-right corner of the window. (semicolon) Extend a selection http://office. With multiple cells selected. select only the active cell. Move to the rightmost nonblank cell in the current row. Select all cells directly or indirectly referenced by formulas in the selection.microsoft.Microsoft Office Page 7 of 14 TO DO THIS Turn End mode on or off.com/en-au/excel-help/keyboard-shortcuts-HP005203781. and displaying placeholders for objects. Transition tab). If the worksheet contains data. select the entire PivotTable report. To scroll without changing which cells are selected . CTRL+SHIFT+SPACEBAR selects the current region. CTRL+A selects the current region. In a PivotTable report. Pressing CTRL+A a second time selects the entire worksheet. Move to the last cell on the worksheet. in the bottom-most used row of the rightmost used column. Select all cells that contain comments. Selects the entire worksheet. Scroll one row up or down.Keyboard shortcuts . select the cells that don't match the formula or static value in the active cell. CTRL+SHIFT+SPACEBAR selects all objects on a worksheet Alternate between hiding objects. select the cells that don't match the formula or static value in the active cell. Move to the cell in the upper-left corner of the window. rows and columns.Excel . Select the visible cells in the current selection. This key sequence does not work if you have turned on transition navigation keys (Tools menu. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. Select all cells directly referenced by formulas in the selection. PRESS CTRL+SHIFT+* (asterisk) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+| CTRL+[ (opening bracket) CTRL+SHIFT+ { (opening brace) CTRL+] (closing bracket) CTRL+SHIFT+} (closing brace) ALT+. In a selected row.aspx 1/18/2011 . Select the entire worksheet.

Display a drop-down list of the values in the current column of a range. Fill to the right. Move to the beginning of the line. Fill down.microsoft. EDITING. Cancel a cell entry. and then press the following keys by using the numeric key pad: TO DO THIS Enters the cent character ¢.com/en-au/excel-help/keyboard-shortcuts-HP005203781. turn on NUM LOCK. or right. Options command. or use the arrow keys to move to the start of the range you want to add. Extend the selection to the cell in the upper-left corner of the window. FORMATTING. Extend the selection up one screen. Enter the date. left. Extend the selection to the beginning of the worksheet. Complete a cell entry and select the previous cell to the left. Transition tab). and then press F8 and the arrow keys to select the next range.Excel . Move one character up. Enters the yen symbol ¥. Add another range of cells to the selection. Enters the pound sterling character £. Start a new line in the same cell. Extend the selection to the beginning of the row. Enters the euro symbol €. PRESS F8 SHIFT+F8 SHIFT+arrow key CTRL+SHIFT+arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END SHIFT+PAGE DOWN SHIFT+PAGE UP END+SHIFT+arrow key END+SHIFT+HOME END+SHIFT+ENTER SCROLL LOCK+SHIFT+HOME SCROLL LOCK+SHIFT+END KEYS FOR ENTERING. Undo the last action. Repeat the last action. Enter the time. Extend the selection to the cell in the lower-right corner of the window. PRESS ALT+0162 ALT+0163 ALT+0165 ALT+0128 Enter and calculate formulas http://office. Extend the selection to the last nonblank cell in the same column or row as the active cell. (semicolon) CTRL+SHIFT+: (colon) ALT+DOWN ARROW CTRL+Z Enter special characters Press F2 to edit the cell. Extend the selection to the last nonblank cell in the same column or row as the active cell. Insert a hyperlink. and the arrow keys extend the selection. Extend the selection by one cell.aspx 1/18/2011 . PRESS ENTER ALT+ENTER CTRL+ENTER SHIFT+ENTER TAB SHIFT+TAB ESC Arrow keys HOME F4 or CTRL+Y CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+F3 CTRL+K CTRL+. Create names from row and column labels. This key sequence does not work if you have turned on transition navigation keys (Tools menu. In extend mode. Extend the selection to the last used cell on the worksheet (lower-right corner). Extend the selection to the last cell in the current row.Microsoft Office Page 8 of 14 TO DO THIS Turn extend mode on or off. Extend the selection down one screen. Fill the selected cell range with the current entry. Complete a cell entry and select the previous cell above. Define a name. down. Complete a cell entry and select the next cell to the right.Keyboard shortcuts . Extend the selection to the last used cell on the worksheet (lower-right corner). AND CALCULATING DATA Enter data TO DO THIS Complete a cell entry and select the cell below. EXT appears in the status line.

Delete the character to the right of the insertion point. Insert blank cells.Excel . Copies a formula from the cell above the active cell into the cell or the Formula Bar.Keyboard shortcuts . Complete a cell entry and select the next cell below.com/en-au/excel-help/keyboard-shortcuts-HP005203781.Microsoft Office Page 9 of 14 TO DO THIS Start a formula. In the Formula Bar. Display the Microsoft Office Clipboard (multiple copy and paste). Calculate the active worksheet. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value. immediately followed by another CTRL+C CTRL+X CTRL+V DELETE CTRL+HYPHEN CTRL+SHIFT+PLUS SIGN http://office. PRESS CTRL+C CTRL+C. Complete a cell entry from the cell or Formula Bar. calculate the selected portion. Edit a cell comment. Enter a formula as an array formula . Rechecks dependent formulas and then calculates all cells in all open workbooks. Start a new line in the same cell. delete one character to the left. When the AutoCorrect Smart Tags is displayed. Cut the selected cells. display the Function Arguments dialog box. Clear the contents of the selected cells. Alternate between displaying cell values and displaying formulas.aspx 1/18/2011 . When the insertion point is to the right of a function name in a formula. In a formula. Display the Spelling dialog box. or delete the preceding character in the active cell as you edit cell contents. regardless of whether they have changed since the last calculation. SHIFT+F9 CTRL+ALT+F9 CTRL+ALT+SHIFT+F9 Edit data TO DO THIS Edit the active cell and position the insertion point at the end of the cell contents. Paste copied cells. including cells not marked as needing to be calculated. Undo the last action. Insert an AutoSum formula with the SUM function. PRESS F2 ALT+ENTER BACKSPACE DELETE CTRL+DELETE F7 SHIFT+F2 ENTER CTRL+Z ESC CTRL+SHIFT+Z Insert. or delete the selection. Cancel a cell entry. insert the argument names and parentheses. Cancel an entry in the cell or Formula Bar. delete. Delete text to the end of the line. display the Insert Function dialog box.microsoft. undo or redo the last automatic correction. PRESS = (equal sign) F2 BACKSPACE ENTER CTRL+SHIFT+ENTER ESC SHIFT+F3 CTRL+A CTRL+SHIFT+A F3 ALT+= (equal sign) CTRL+SHIFT+" (quotation mark) CTRL+' (apostrophe) CTRL+` (single left quotation mark) F9 NOTE When a portion of a formula is selected. Delete the selected cells. Calculate all worksheets in all open workbooks. Edit the active cell and then clear it. Paste a defined name into a formula. Move the insertion point into the Formula Bar when editing in a cell is turned off. Calculate all worksheets in all open workbooks. and copy cells TO DO THIS Copy the selected cells. Copy the value from the cell above the active cell into the cell or the Formula Bar. When the insertion point is to the right of a function name in a formula.

Move to the same field in the previous record. OUTLINING. Move to the beginning or end of a field.aspx 1/18/2011 . Apply the outline border to the selected cells. Start a new.Microsoft Office Page 10 of 14 Format data TO DO THIS Display the Style dialog box. Apply or remove the left border. Display the Format Cells dialog box. If cells in multiple rows are selected. Move to the same field 10 records forward. Apply or remove the downward diagonal border. Apply the General number format. apply or remove the horizontal divider. Move to the first field in the previous record. Hide the selected columns. AND MANAGING RANGES Use data forms (Data menu. Apply or remove bold formatting. If cells in multiple columns are selected. thousands separator. Extend selection to the end of a field. Apply or remove italic formatting. PRESS DOWN ARROW UP ARROW TAB and SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN CTRL+PAGE DOWN PAGE UP CTRL+PAGE UP HOME or END SHIFT+END SHIFT+HOME LEFT ARROW or RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW Filter ranges (Data menu. and year. Move one character left or right within a field. PRESS ALT+' (apostrophe) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis) CTRL+SHIFT+& CTRL+SHIFT+_ Use the Border tab in the Format Cells dialog box Press CTRL+1 to display this dialog box. Apply the Currency format with two decimal places (negative numbers in parentheses). Apply the Number format with two decimal places. Move to the same field 10 records back. apply or remove the vertical divider. Apply or remove the upward diagonal border. Hide the selected rows. Move to the first record. AutoFilter command) http://office. Select the character to the left within a field. blank record. Unhide any hidden rows within the selection. Form command) TO DO THIS Move to the same field in the next record.microsoft.Excel . Apply or remove underlining. Extend selection to the beginning of a field. Apply the Exponential number format with two decimal places. Move to the first field in the next record. PRESS ALT+T ALT+B ALT+L ALT+R ALT+H ALT+V ALT+D ALT+U KEYS FOR FILTERING. then to each command button. Apply the Percentage format with no decimal places. Unhide any hidden columns within the selection. Apply the Time format with the hour and minute. and AM or PM. Apply or remove the right border. Apply or remove the bottom border. Select the character to the right within a field. Apply the Date format with the day.Keyboard shortcuts . Move to each field in the record. Remove the outline border from the selected cells.com/en-au/excel-help/keyboard-shortcuts-HP005203781. and minus sign (–) for negative values. Apply or remove strikethrough. month. TO DO THIS Apply or remove the top border.

Selects the previous item in the AutoFilter list. Selects the next item in the AutoFilter list.Excel . 3. Press TAB to select the Add To list. Selects the last visible item in the list. 4. PRESS ALT+DOWN ARROW UP ARROW DOWN ARROW RIGHT ARROW LEFT ARROW HOME END ENTER SPACEBAR TAB http://office. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded. press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard. PRESS ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis) KEYS FOR PIVOTTABLE AND PIVOTCHART REPORTS Lay out a report onscreen 1. Filters the range based on the item selected from the AutoFilter list. Use the arrow keys to select the field. Unhides any hidden rows within the selection. For an item that has lower-level items available. Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active. Moves the selected field into the Column area. hides the lower-level items. Closes the AutoFilter list for the current column. Checks. Hides the selected columns. Press DOWN ARROW or UP ARROW to select the area where you want to move the field. Selects the previous item in the range. PRESS UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+R ALT+C ALT+D ALT+P ALT+L Display and hide items in a field TO DO THIS Displays the drop-down list for a field in a PivotTable or PivotChart report. Hides the selected rows.aspx 1/18/2011 . Selects the last item in the AutoFilter list. and outline data TO DO THIS Groups rows or columns. and the Cancel button. 2. double-checks. Unhides any hidden columns within the selection. Press TAB to select the Add To button. Ungroups rows or columns.microsoft. and then press ENTER. Moves the selected field into the Data area. displays the AutoFilter list for the current column. and then press DOWN ARROW to open the list. 6. Press the DOWN ARROW or UP ARROW key to select the field you want.com/en-au/excel-help/keyboard-shortcuts-HP005203781. or clears a check box in the list. the OK button. and then press ENTER. Double-check selects both an item and all of its llower-level items.Microsoft Office Page 11 of 14 TO DO THIS In the cell that contains the drop-down arrow. With two or more columns of field buttons. Moves the selected field into the Page area. displays the lower-level items. Moves the selected field into the Row area. Displays or hides the outline symbols. Selects the first item (All) in the AutoFilter list. Use the PivotTable and PivotChart Wizard – Layout dialog box To display this dialog box. Displays the PivotTable Field dialog box for the selected field. Closes the list and displays the selected items. For an item that has lower-level items displayed. Selects the next item in the range. Selects the first visible item in the list. PRESS ALT+DOWN ARROW DOWN ARROW UP ARROW ALT+UP ARROW HOME END ENTER Show. Press F10 to make the menu bar active. TO DO THIS Selects the previous or next field button in the list on the right. 5. Switches between the list. selects the button to the left or right.Keyboard shortcuts . hide.

Selects the previous element within a group. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select. and ENTER performs the selected command. Selects the next element within a group.microsoft. Groups the selected items in a PivotTable field. and then press the RIGHT ARROW key. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles appear on the embedded chart you want to select. 2. Press F10. and then the next object. 4. you can select the next or previous object by pressing TAB or SHIFT+TAB. Select a drawing object When you're editing text in a drawing object. Press CTRL+ENTER to select the first object. 3. button. and then press ENTER. PRESS F11 or ALT+F1 CTRL+PAGE DOWN CTRL+PAGE UP DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW Select an embedded chart 1.com/en-au/excel-help/keyboard-shortcuts-HP005203781. Use the arrow keys to move to the category of AutoShapes you want. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar. TAB selects the group. press DOWN ARROW until Drawing is selected. do the following: 1. press ESC. Press CTRL+ENTER. 6. 7. Selects a chart sheet: selects the next sheet in the workbook. PRESS CTRL+SHIFT+* (asterisk) ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW KEYS FOR CHARTS Create charts and select chart elements TO DO THIS Creates a chart of the data in the current range. Selects a chart sheet: selects the previous sheet in the workbook. 4. until the chart sheet you want is selected. Ungroups grouped items in a PivotTable field.Microsoft Office Page 12 of 14 Change the layout of a report TO DO THIS Selects an entire PivotTable report. ALT+U switches between the Review command and the AutoShapes command. Select the previous group of elements in a chart. Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar. 4. Press CTRL+ENTER to select the first drawing object.Keyboard shortcuts . until the chart sheet you want is selected. Display the Drawing toolbar: Press ALT+V. KEYS FOR DRAWING OBJECTS AND OTHER OBJECTS When both the Reviewing and Drawing toolbars are onscreen. http://office. If an object is grouped. Press ALT+U to select the AutoShapes menu on the Drawing toolbar.aspx 1/18/2011 . Insert an AutoShape 1. then each object within the group. press CTRL+TAB to select the Drawing toolbar.Excel . To switch back to the worksheet when an object is selected. Selects the next group of elements in a chart. Use the arrow keys to select the AutoShape you want. 3. 2. press T. Starting from a worksheet. 3. and then press RIGHT ARROW to select the Select Objects 2. 5. Press F10 to make the menu bar active. Press CTRL+ENTER to make the chart active so that you can select elements within it.

To position the object precisely. To copy attributes such as fill color and line style from one object to another. button. WordArt command). press ESC. AND OTHER LANGUAGES http://office. and then press ESC to return to the worksheet. 2. Select the drawing object you want to rotate. select the object and press CTRL+D. For AutoShapes with text. Rotate a drawing object 1.com/en-au/excel-help/keyboard-shortcuts-HP005203781.microsoft.Excel . use the tools on the Word Art toolbar. 4. press ENTER. Press ENTER to insert the WordArt object. Press CTRL+1 to display the Format menu for the object. Select the drawing object you want to resize. do the following: 1. 3. To format the WordArt object. Copy drawing objects and their attributes To make a copy of a drawing object. Press F10. To format the text box. To format the AutoShape. press CTRL+ an arrow key to move the object in one-pixel increments. MACROS. 3. Move a drawing object 1. and then press ENTER. 3. or press CTRL+1 to display the Format WordArt dialog box. Change the size of a drawing object 1. Press CTRL+ENTER. 4. 3. Insert a text box 1. Press CTRL+1 to display the Format menu for the object. Select the drawing object you want to move. When you finish formatting. KEYS FOR USE WITH SPEECH. then press W (Insert menu.Microsoft Office Page 13 of 14 5. press ESC twice. then press P. Select the options you want to change the size.Keyboard shortcuts . 3. Picture submenu. and then press CTRL+TAB to select the Size tab. E-MAIL. Press the arrow keys to move the object. Press ALT+T to select the Rotation box. Select the drawing object with the attributes you want to copy. and then press CTRL+TAB to select the Size tab. Do one of the following: To return to the worksheet when you are finished typing. 2. 2. and then use the TAB key to select other options in the dialog box. Use the arrow keys to select the WordArt style you want. press CTRL+1 to display the Format AutoShape dialog box. Use the arrow keys to select the amount of rotation you want. 3. the text format is copied along with the other attributes. 5. 4. and then press CTRL+1 to display the Format Text Box dialog box. 2. Press CTRL+SHIFT+C to copy the object attributes. press CTRL+TAB to select the Drawing toolbar. and then press RIGHT ARROW to select the Text Box 2. 4.aspx 1/18/2011 . Press ALT+I. Type the text you want in the text box. Insert WordArt 1. Type the text you want. Press TAB or SHIFT+TAB to select the object you want to copy the attributes to. Press CTRL+SHIFT+V to copy the attributes to the object. 2.

opens the Address Book for the Bcc box. Opens the Address Book. Switches to left-to-right paragraph direction (the text must contain only neutral characters). PRESS CTRL+RIGHT SHIFT CTRL+LEFT SHIFT ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW NUM LOCK. and From Field commands.Keyboard shortcuts . moves the pointer into the phonetic guides. To.com/en-au/excel-help/keyboard-shortcuts-HP005203781. converts the numbers to the character. then to the address book for the Bcc. and From boxes. Options command). Moves the pointer from the phonetic guides back to the parent string of characters. Opens the Outlook Message Options dialog box (Options menu.Excel . ALT+numeric pad numbers ALT+X © 2011 Microsoft Corporation. Most of these keys do not work with Outlook Express. Cc. Enter a unicode character. Sends the e-mail message. Inserts a Microsoft Excel 4. Bcc Field. and then to cell A1. Adds interactivity to the range or sheet being sent. Pressed immediately after typing the hexadecimal code for a unicode character. PRESS CTRL ESC Send e-mail messages To use keys to send e-mail messages. Cc. moves to the Introduction box in the e-mail message header.Microsoft Office Page 14 of 14 Use speech recognition and text-to-speech TO DO THIS Switches between command mode and dictation mode. PRESS ALT+F8 ALT+F11 CTRL+F11 Work with multiple national languages TO DO THIS Switches to right-to-left paragraph direction (the text must contain only neutral characters). TO DO THIS When cell A1 is selected.aspx 1/18/2011 . In the message header. you must configure Microsoft Outlook as your default e-mail program. Checks the names in the To. If the Bcc box is displayed. Displays the Visual Basic Editor. To. All rights reserved. http://office. moves to the Subject. Cc. converts the character to its hexadecimal code. and From (if displayed) boxes. Bcc (if displayed). Opens the Address Book for the To box. PRESS SHIFT+TAB ALT+S CTRL+SHIFT+B ALT+O ALT+P ALT+K ALT+PERIOD ALT+C ALT+B ALT+J CTRL+SHIFT+G ALT+A Work with macros TO DO THIS Displays the Macro dialog box. Opens the Address Book for the Cc box. In Japanese text for which you've displayed phonetic guides.microsoft. Goes to the Subject box. and Bcc boxes against the Address Book.0 macro sheet. Creates a message flag. Stops reading when text is being read aloud. Pressed immediately following a unicode character. Opens the Options menu for access to the Options.