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The Master of Ceremonies is the "conductor" of an event or meeting. The primary responsibility of the Master of Ceremonies is to serve as a genial host. An ideal MC is a person who has poise, presence and who can command the attention of an audience. The Master of Ceremonies is responsible for ensuring that the program/event runs smoothly, runs on time and that all important people at the event are introduced in a complimentary, professional manner. Being a successful Master of Ceremonies requires, preparation, a friendly manner and ability to adjust to/ad lib as necessary to ensure a successful event "It is an honor to be asked to be the master of ceremonies at a function. It means that you have a sense of humor, know how to project your voice, and can handle audiences. It means that you have the gift of being able to "think on your feet" so that you can react quickly in an emergency. (An 'emergency' arises when the lead entertaining act has not arrived, when the main speaker falls ill and has to be taken home, or when the air-conditioning ceases to function and the microphones don't work!)."
The Master of Ceremonies Role
Before the Event 1. A successful Master of Ceremonies is thoroughly prepared. Meet with organizers well in advance of the event to confirm the purpose of the event and the planned agenda in detail. 2. If possible contact all speakers or others who will have a role in the program and confirm their responsibilities, time allotted to them and anything they might require at the event. In preparation for introducing key speakers contact them to find out the title/topic of their presentation and some background information on them. Use this information to prepare your introduction of the speaker. 3. Find out if there will be any special guests in attendance who should be acknowledged at the event.
flexible and able to respond to problems "on the fly". Or. Take your audience on a pleasant journey and make them feel that all is going well". While you can plan well.At the Event "Preside with sincerity . Be aware that this can happen and have a possible strategy to address problems that might occur. Toastmasters International. Have an agenda and plan to stick to it. 3. 5. Consider the following tips: • Keep a watch in front of you on the lectern or table to enable you to keep track of the time. • . energy and decisiveness. so that you will know what is supposed to happen when and so you won't forget something important. Attendees appreciate an event that runs on time. Be prepared. Check with speakers and other meeting participants to make sure all their requirements are in place (if not take steps to address any problems if you can) and in case there are any last minute changes. Arrive early in order to finish any last minute details. Your objective is to keep the event running on time. When You Are the Toastmaster 1. Start on time and plan to end on time. arrange beforehand for someone in the audience to keep track of the meeting and give you subtle signals if the meeting is moving behind schedule. Confirm whether expected special guests are indeed in attendance. creative. If there is not a formal agenda consider preparing a detailed script for yourself outlining everything you have to do. 2. including breaks. 4. things can run amuck. a timetable. The ideal MC is resourceful.
2. 2. 3. The MC serves as the informal "timekeeper" for the speaker. During the Program Introductions/"Handling" the Speakers 1. can slip them a note asking them to please finish quickly. The more important the role played by the individual. Ladies and Gentlemen. Welcome all present. to celebrate someone's accomplishments. . even if you think everyone should know who you are. Is the goal entertainment. If a speaker is exceeding their allotted time. Your Worship. you. officials.Opening Comments 1. Introduce yourself." For more details regarding protocol please refer to Perfecting Protocol . Mayor Brown.. politicians or others of note they should be acknowledged in the welcome.. "Good evening. 3. lead the applause for the speaker and continue applauding until they reach the lectern/podium. If there are any special guests. Outline the upcoming program briefly.the reason for the event and what you hope to achieve or accomplish at the event. the more extensive your introduction should be. A proper introduction is important to the success of a speaker's presentation so have a good introduction prepared prior to the event for all key speakers. Remind the audience of why they have come -. Once you have completed your introduction of a speaker. For example. As the Master of Ceremonies you are responsible for introducing every speaker and others who are playing a role in the program at the event. or to conduct official business? 4.
if any people were of particular help to you in organizing and conducting the event.4. In addition. what you have learned or what you felt were the highlights of the event. Closing the Meeting "The perfect M. If there are several individuals to receive gifts they can all be presented at the conclusion of the event if this seems appropriate and all the speakers will still be available. and there are breaks during it. Before you proceed on to the next portion of the program it is appropriate to thank the speaker for their presentation. you can say that you have had a . it could be useful to make a few comments summarizing what has happened so far in the event. and that they have also had a good time". and what is yet to come. If the event is several hours in duration. If many people. 5. If possible make reference to some aspect of the talk which you found particularly important or moving (this shows that you were listening and also confirms the value of the speaker's presentation). Don't worry if you are not sure how to do this. Bridging An essential skill of an MC is the ability to make comments which "bridge" between segments of the meeting. thank them publicly at this point for their assistance.C. If there is a gift or honorarium for the speaker(s) it can be presented at the conclusion of their speech. It is a good idea to include comments which summarize what was experienced or achieved in the event. A skilled MC is able to use incidents that occur in the event as bridging tools. If there are only a few people who assisted you can name them individually. makes the audience feel they have profited from attending the function. At the end of the session it is customary to thank the speakers and thank all who attended for their participation. Close the event with as much enthusiasm as you opened with. When the speaker has finished this/her presentation lead the applause until the speaker is seated. Prior to the meeting try to prepare some remarks which might be used to bridge between segments or comments or anecdotes which could be used if there is a delay or disruption in the program. This skill can be gained with experience and practice if it does not come naturally to you.
and you would like to thank all of them for their support. This correspondence should be sent within two weeks of the event. You can also consider commenting on whether. you could comment on what further action can or should be taken. the following quote might be appropriate to use: "The moral is t hat having an accurate map (or detailed plan) may be less important than having an imperfect map that overcomes inertia. . After the Event Following an event it is appropriate to send a note of thanks to all who contributed to the success of the event in a major way." "We are each of us angels with only one wing. If you want to inspire your audience to take further action after the meeting use of a inspirational story or quote might be useful. If assistance for further work is being sought you can direct people as to who to see to indicate their interest. If the event was intended to inspire action in your audience note this and encourage them to take action. and gets them moving in a general direction".large group of people helping you make the event a success. If you do not carry out this task someone key in the organization that sponsored the event should perform this very important courtesy. and we can only fly embracing each other" "We can see the past but not influence it. in your opinion. You could ask them to rise to be acknowledged. Your closing comments as MC should mirror your opening comments. we can influence the future but not see it" If the meeting didn't achieve a clear plan of action but there is hope. the goal of the event has been achieved. For example: "The bravest are surely those who have the clearest vision on what is before them. and yet notwithstanding. go out and meet it. In particular speakers should be thanked for their contribution. glory and danger alike. If not. instills confidence in people.
ag. Resources Be an Effective Master of Ceremonies . To learn how to be even better watch people that you think are skillful as speakers and MC's and analyze what they do and how they do it. Angela. 11/17/97. Toastmasters International . Then try to emulate the things you think will work for you. Rawson Associates. The Wedding M.html Lee. Capital District Business Review. Brian. In addition. New York. Iowa State University.iastate. p. 1985 Rawson. Take every opportunity that you can to speak at events..Learning More! When it comes to being a polished Master of Ceremonies there is no substitute for experience. Master of Ceremonies Knows How to Keep Meeting or Conference on the Right Path. prepare and practice for ever event.edu/aginfo/mc.C. http://www. Mastery Publications Letitia Baldrige's Complete Guide to Executive Manners. College of Agriculture. 25+ When You are the Toastmaster.
. It is the T-I-S formula. One function of the introduction is to establish the proper "mental set" so the group will know what to look for. take no more than 30-45 seconds to introduce the speaker. I stands for IMPORTANCE. and make it count. as presented by Dale Carnegie in his book. witty and fun.. Make it short. What Should the Introducer Say? Speeches of introduction should not be flat or stereotyped. 2. T stands for TOPIC. Tying the formula to the information that you have gathered. .How to Introduce a Speaker Why a speech of Introduction? The introductory remarks by which a speaker is presented to his/her audience are an important aspect of public speaking. fun to hear and fun to give. Finally. They should be graceful. you give the speaker's name distinctly and clearly. Here you list the speaker's outstanding qualifications. S stands for SPEAKER. Listeners will be a more perceptive and appreciative audience if they understand what the speaker is undertaking. 3. A good introduction contributes to the speaker's authority by making it clear that he or she speaks from special preparation. Here is a set of guidelines that will serve as a handy system in organizing the facts that have been collected about the speaker. 1. EFFECTIVE SPEAKING. In this step you bridge over the area between the topic and the particular interest of the group. knowledge or experience. Start you introduction by giving the exact title of the speakers talk. particularly those that related to his/her topic. From this point you can use your imagination.
Upon graduation from the University of Alberta. Patricia Nelson. In her spare time she has served as a Board Member with Edmonton Community Network. Singh worked for the Alberta Energy Department as an energy supply analyst. enthusiasm and experience she is eminently qualified to speak to us today about Business Resources on the Internet. We are delighted to have Mr. Based on her knowledge. . Jeff Singh is a Professional Engineer. In her job she deals with small business owners and those thinking of starting a business to help them find the information they need to start or run their businesses. Ms. and as a volunteer trainer teaching people how to use the Internet and create web pages. He received his M. Singh with us today to present his findings about royalty payment options in various countries and world forecasts for supply and demand in the coming decade. Please help me welcome Jeff Singh. Singh has worked with Amoco Oil in numerous locations around the globe. Nelson is the Librarian at the Business Link : Business Service Centre. a graduate of the University of Alberta.B. He has worked on several international committees analyzing petroleum production and supply trends and forecasts. from Harvard in 1995. please welcome. He then moved on to a position with the Canadian Association of Petroleum Producers as a policy analyst involved with negotiating royalty rates with the provincial government. Following that Mr. Mr.Summarized from When You are the Introducer (Toastmasters 1167E) Sample Introductions Example One: Our speaker today is Patricia Nelson. Ladies and Gentleman.A. Example two: We are delighted to have a very special person with us today to give us a presentation.
platform panic . Realize that people want you to succeed. it can keep you from becoming an effective speaker. Actually. Recognize you're not alone. Speak about what you know Select speech topics that are within the realm of your knowledge and experience. .it's known by many names. 5. But unless you can manage and control your nervousness.not the medium Focus your energy and attention on your message and your audience and away from your nervousness 6. Harness it. Concentrate on the message . feeling nervous before a speech is healthy. 3. 2. but it's a problem every speaker must confront. Here's how you can make your "butterflies" fly in formation: 1. It shows that your speech is important to you and that you care about doing well. Turn nervousness into positive energy The same nervous energy that causes platform panic can be an asset to you. This will build your confidence and make you less nervous. speech anxiety. stage fright. and transform it into vitality and enthusiasm.How to Make Your "Butterflies Fly in Formation" Nervousness. Prepare thoroughly If you are well prepared and have rehearsed your speech you will have more confidence and less anxiety. 4.
Gain experience Experience builds confidence -. .your anxieties decrease the more presentations you give.7.
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