ENVIRONMENTAL MANAGEMENT SYSTEMS

Colin Gears CMIOSH, MIIRSM, MIIHE, MAPS,
Dip SHEM, Dip Mgt

Environmental Management Systems
Definition of a Environmental Management System (EMS)
'Environmental Management Systems are explicit sets of arrangements and processes designed to manage environmental issues and ensure that (an) organisations’ (environmental) performance goals and objectives are achieved.’ Bragg, S (1994)

Business & the Environment
ENVIRONMENT Industrial System Production • Extraction • Manufacturing Space Raw materials • physical • Biological Energy Waste Sinks • Atmosphere Distribution • Water • Land

Input Resources

Output Resources

Consumption

Stakeholder Pressure
Government Policy Measures • regulation • eco-taxation Capital Markets • Investors • Insurers Organisation Product Markets • commercial customers • final customers

General Public Labour Markets • existing employees • prospective employees • the media • neighbours • Pressure/action groups

ENVIRONMENTAL POLICIES
Top management shall define the companies environmental policy and ensure that it:is appropriate to the nature, scale and environmental impacts of it’s activities, products or services Is committed to continual improvement

ENVIRONMENTAL POLICIES
Prevention of pollution. Comply with legislation. Setting of objectives and targets (KPI,s). Documented, implemented, maintained and communicated to all employees. Available to the public. Training to be provided.

ENVIRONMENTAL POLICIES
Main Parts: Policy Statement Management Structure And Responsibilities Arrangements/Procedures

ENVIRONMENTAL MANAGEMENT SYSTEMS

ENVIRONMENTAL MANAGEMENT SYSTEMS
All companies within UK are starting to understand the importance of Implementing an Environmental Management System (EMS). This is due to a number of reasons: • Increasing environmental legislation • Public pressures/demands (Company Image) • Increasing financial cost due to accidents • Insurance premiums (Environmental liability Insurance) • Loss of contracts (CDM)

ENVIRONMENTAL MANAGEMENT SYSTEMS
Environmental Management System can be further defined as;
A framework for implementing, monitoring and controlling An organisations impact on the environment and will Provide confidence that this impact is responsibly and reliably assessed and managed. managed

ENVIRONMENTAL MANAGEMENT SYSTEMS
Environmental Management System can be further defined as;
A framework for implementing, monitoring and controlling An organisations impact on the environment and will Provide confidence that this impact is responsibly and reliably assessed and managed. managed Reactive Approach Proactive Approach

ENVIRONMENTAL MANAGEMENT SYSTEMS
Benefits of an Environmental Management System; • Reduction of the impact on the environment • Compliance with legislation • Improving the effectiveness of current management systems • Continual improvements (Audits, Benchmarking, KPI’s) • Training and raising awareness • More successful in obtaining work/contracts.

Objectives and Targets
Environmental Objective
“an overall environmental goal, arising from the environmental policy, that an organization sets itself to achieve, and which is quantified where practicable.” (eg reduce vehicle emissions)

Environmental Target
“a detailed performance requirement, quantified where practicable, that arises from the objectives and that needs to be set and met to achieve those objectives.”

Objectives and Targets
Guidance – when setting Os and Ts:
Organisations should consider legal and other requirements, significant aspects, technology, financial/business/operational requirements and the views of interested parties. Objectives and targets must be consistent with the policy and the commitment to prevent pollution.

Relationships
Environmental Policy Commitments
More General

Environmental Objectives
More Specific

Environmental Targets

Environmental Management Programmes

ENVIRONMENTAL MANAGEMENT SYSTEMS

All Management Systems work on the same principle;

PLAN

DO (IMPLEMENT)

CHECK

ACT or REVIEW

ENVIRONMENTAL MANAGEMENT SYSTEMS
There are a number of formalised management systems/standards in operation. These outline the steps needed to followed in order to put in an effective Environmental Management System in place. These are; • EMAS (ECO-Management Auditing Scheme) • ISO 14001 (International Organisation for Standardisation) • OHSAS 18001 (Occupational Health, Safety Standard) All Work along The Same Principles

ENVIRONMENTAL MANAGEMENT SYSTEMS

POLICY & COMMITMENT

ENVIRONMENTAL MANAGEMENT SYSTEMS
PLANNING • Environmental Aspects • Legal Requirements • Objectives and Targets

POLICY & COMMITMENT

ENVIRONMENTAL MANAGEMENT SYSTEMS
PLANNING • Environmental Aspects • Legal Requirements • Objectives and Targets

POLICY & COMMITMENT

IMPLEMENTATION & OPERATION • Management Structure and Responsibilities • Training awareness • Communication • Emergency Resources

ENVIRONMENTAL MANAGEMENT SYSTEMS
PLANNING • Environmental Aspects • Legal Requirements • Objectives and Targets

POLICY & COMMITMENT

IMPLEMENTATION & OPERATION • Management Structure and Responsibilities • Training awareness • Communication • Emergency Resources

CHECK, CORRECTIVE ACTION • Monitoring/Benchmarking • Corrective and Preventive Action (Non-Conformance) • Records • Audits

ENVIRONMENTAL MANAGEMENT SYSTEMS
PLANNING • Environmental Aspects • Legal Requirements • Objectives and Targets

POLICY & COMMITMENT

IMPLEMENTATION & OPERATION • Management Structure and Responsibilities • Training awareness • Communication • Emergency Resources

CONTINUAL IMPROVEMENT CHECK, CORRECTIVE ACTION • Monitoring/Benchmarking • Corrective and Preventive Action (Non-Conformance) • Records • Audits

ENVIRONMENTAL MANAGEMENT SYSTEMS
Policy And Commitment;
Initial Review –
• A brief study to establish where the company stands in relation to impacts on the environment. • Look at current environmental practices/system (If Any) • Establish the baseline (starting block)
POLICY & COMMITMENT

Environmental Policy – • Document to establish commitment to the environment (culture)
• Written and signed by the head of the establishment • Comply to Environmental Legislation • Local Considerations

ENVIRONMENTAL MANAGEMENT SYSTEMS
Planning;
Aspects and Impacts
Establishing a method of recognising environmental issues that organisation must address and once identified implement A order of priority.
PLANNING • Environmental Aspects • Legal Requirements • Objectives and Targets

Legal Requirements
Establishing a procedure to identify all relevant legislation requirements

Objectives and Targets
The organisation must set its self objectives and targets (KPI’s)

Possible significant aspects?
Resource use
Energy Consumables etc Product Packaging Fuel

Pollution
Local, global, direct and indirect Water, land, air, light and noise

Waste
Water Solid waste, incl. Packaging

Transport Depot activities
Office activities and sales Tank filling/fuel storage

Staff travel on/off site

Fuel issue

Goods in & storage, including own brand. Plus recycling of packaging

Land use/site drainage

Goods out & associated transport

Vehicle wash down

Depot aspects (brief overview)
Emissions to air, noise and light Fuel spillage during filling/tank rupture Energy & resource use in offices. Waste and recycling Congestion, resource use, noise etc

Spills from issue

Energy use in freezers, lighting, packaging & other resource use/recycling

Land contamination, water pollution

Product related, transport related resources use, noise pollution, influence? etc

Use of water and Discharge to sewer from wash down

Waste to landfill & recycling

Impacts (brief overview)
Nuisance, depletion of resources etc Water pollution, land contamination, impacts to flora/fauna etc Climate change, depletion of resources, increased/decreased waste to landfill Climate change, respiratory problems, nuisance, resource depletion, local air pollution etc

Water pollution, land contamination, impacts to flora/fauna, nuisance etc

CO2 at source and Climate change, depletion of natural resources etc

Water pollution, land contamination, nuisance etc

Climate change, local air pollution (NOx, SOx etc) depletion of natural resource, nuisance, indirect impacts? etc

Water pollution, fauna/fauna etc

Increased/decreased waste to landfill

Legal assessment (basic)
EPA 1990, Civil Nuisance, Town & Country Planning Act 1990 Finance Act 2000 Oil Storage Regs 2001 MOT & Controls on company cars – road tolls?

EPA 1990, WIA 1991, WRA 1991, Groundwater Regulations 1998

Finance Act 2000, Packaging & Essential Requirements Regulations

EPA 1990, WRA 1991, WIA 1991

WRA 1991 or WIA 1991 MOT, Packaging Regulations, EPA 1990

EPA 1990, Hazardous Waste Regulations 2005

Risk assessment
Stakeholder, business, pollution, poss. Law, local/global environmental Law, stakeholder, local environmental impact, business Business, law, environmental issue Stakeholder, business, global and local environmental issue

Law, stakeholder, local environmental impact, business

Some law, influence, business, poss. Environmental issue

Law, local environmental, stakeholder, poss. business

Stakeholder, business, wider environmental, poss. law

Law, stakeholder local environmental, some business

Business, law, environmental issue

ENVIRONMENTAL MANAGEMENT SYSTEMS
Implementation and Operation;
IMPLEMENTATION & OPERATION • Management Structure and Responsibilities • Training awareness • Communication • Emergency Resources

Structure and Responsibilities Any organisation implementing an EMS must define roles, responsibilities and authorities to make it work effectively. All responsibilities should be recorded in an Environmental Policy Training, Awareness and Competence – Each member of staff with an environmental role must be trained and competent. All Members of staff should undergo environmental awareness training. Communication – Communication is vital for any EMS to be successful. Emergency Resources – Systems will need to be in place and resources be made available

EMS Core Procedures
Identification of Environmental Aspects Identify Legal Requirements Training and Awareness Communication Document Control Compliance Evaluation Emergency Preparedness Monitoring and Measurement Non-conformance Records EMS Audit Management Review

Operational Control Procedures

ENVIRONMENTAL MANAGEMENT SYSTEMS
Check, Corrective Action;
Monitoring; Without monitoring there Cannot be effective control of a management system. There is a need to monitor And measure key characteristics. (KPI’s) Corrective and Preventive Action; • Investigating non-conformance. • Taking action to mitigate any impacts caused by non-conformance. • Initiating and completing corrective and preventive action. Records; Records are the physical evidence that an organisation has implemented an EMS. Audits; Audits are carried to ensure compliance and conformity to the EMS.
CHECK, CORRECTIVE ACTION • Monitoring/Benchmarking • Corrective and Preventive Action (Non-Conformance) • Records • Audits

ENVIRONMENTAL MANAGEMENT SYSTEMS
CONTINUAL IMPROVEMENT

Continual Improvement;
Management Review – at intervals the organisation should review the EMS to ensure its continuing suitability, adequacy and effectiveness. This evaluation should be based on the information collected in the auditing stage of the process.

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria General Requirements (pass or fail)
? Has the organisation established an Environmental Management System ? Has the organisation an Environmental Policy

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Environmental Aspects
? Has the organisation identified and recorded the environment aspects and impacts of its activities

? Has the organisation have a process for identifying legal requirements Objectives and Targets
? Has the organisation defined and recorded objectives and targets for Reducing the environmental impacts of its activities ? Is there a programme in place to achieve objectives

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Structure and Responsibility
? Has the organisation defined roles , responsibilities and authorities in order to facilitate effective environmental management ? Has the organisation allocated resources reqired in order to facilitate effective environmental management ? Has the organisation appointed an Environmental Manager

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Training, Awareness and Competence
? Does the organisation identify environmental training requirements ? Does the organisation keep records of its environmental training

Communication
? Has the organisation established lines of communication ? Does the organisation contact and communicate with the enforcing authorities

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Document Control; • Legislation • Materials • Waste
Discharge Consent Waste Management Licence Safety Data Sheets Storage records Transfer Notes (2 years) Consignment Notes Waste Data Records Waste Carriers Licence

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Document Control; • Emissions
Discharge Consent Site Drainage Plans Maintenance of Equipment

• Nuisance Issues Records of Complaints
Correspondence with local Authorities Notices served

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Operational Control
? Does the Organisation have a process for controlling achievement of its Environmental objectives (KPI’s)

Emergency Response
? Has the organisation identified potential for emergency response ? Are the emergency response procedures tested

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Monitoring and Measurement
? Does the organisation have documented procedures for monitoring And measuring its performance ? Does the organisation have procedures in place for inspecting and calibrating its equipment (Records kept)

Non-Conformance/Corrective and Preventive action
? Does the organisation control incidences of non-conformance ? Records to confirm all preventive action and retraining if required

ENVIRONMENTAL MANAGEMENT SYSTEMS
ISO 14001 Assessment Criteria Management Review
? Does the organisation carry out reviews of its EMS with a defined frequency

ASSESSORS RECOMMENDATION
Unqualified pass Pass with rectification Pass with rectification and re-inspection Marginal fail (improvements) Fail

GENERAL AUDIT PROCESS
Basic Steps
Pre-audit
Select audit team Set scope and aims Design audit Liaise with Site/factory Issue pre-audit questionnaire Inspect site/factory facilities Conduct interviews Examine records Check scope and Aims covered

Audit
Review background Information

Post-audit
Confirm audit findings Issue draft report Consider feedback Issue final report De-brief management

Action Plan

Assemble an Audit Team;

GENERAL AUDIT PROCESS (Planning)

• In-house personnel with a mix of skills and knowledge • External consultants to advice and possibly fill any knowledge gaps Clarify the Scope and Aims of the Audit; • Activities to be included • Purpose and nature of the audit • Manner of reporting the findings Design the format of the report; • Schedule audit activities (meetings, inspections) • Assign responsibilities • Develop audit questionnaires • Identify interviews if appropriate

GENERAL AUDIT PROCESS (Planning)
Liaison with sites/factories to be audited; • Timely liaisons on meetings interviews • Making sure all personnel are aware of the aims and objectives off the audit • Encourage feedback and participation Issue pre-audit questionnaire; • Information gathered prior to the site/factory visit • Help direct site/factory inspection

GENERAL AUDIT PROCESS (Conducting)
Conduct Opening Meeting; • Introduce the audit team to management • Review the scope and objectives of the audit • Raise any issues at the outset and agree a process for dealing with possible difficult issues • Ensure the audit team are inducted and fully aware of all safety issues on site/factory Collection off information; • Site/factory inspection record • Formal interviews • Existing environmental controls • Factual evidence to support any important issues • Ensure all areas have been covered and objectives fulfilled

GENERAL AUDIT PROCESS (Audit Reporting)
Draft Report; • allow feedback from management management • Audit team to assess feedback prior to final report submitted • To allow any further comments or exclusions to be made Format off final report; • Document structure, content and size • Audience and distribution list • Highlighting critical areas • Presentations to support findings

Environmental Policies

ENVIRONMENTAL POLICIES
Top management shall define the companies environmental policy and ensure that it:is appropriate to the nature, scale and environmental impacts of it’s activities, products or services a commitment to continual improvement

ENVIRONMENTAL POLICIES
Prevention of pollution. Comply with legislation. Setting of objectives and targets (KPI,s). Documented, implemented, maintained and communicated to all employees. Available to the public. Training to be provided.

ENVIRONMENTAL POLICIES
Main Parts: Policy Statement Management Structure And Responsibilities Arrangements/Procedures

EMS Certification
Adds credibility All certification bodies follow similar stages in assessing an EMS EMS must be running for at least 3 months before certification Costs vary from one body to another

Certification Process
Initial information request Certification Proposal Documentation review (Gap Analysis) Initial assessment (pre-audit) on site Main assessment (certification audit) on site Certification or referral Regular surveillance visits (normally 6 monthly) and re-audits (3 yearly)

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