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Please find listed below details outlining the basics of the different stewarding jobs that are available for our next conference in Brighton 2011. We need stewards during the pre-conference day (Friday 15th April) and during the four-day conference (Saturday 16th to Tuesday 19th April). The different stewarding jobs have different hours of work and are shown below Stewarding Stewards handing out delegate bags day(s) Friday Saturday Sunday & Monday Friday Saturday Sunday & Monday Tuesday Friday Tuesday Friday Saturday-Monday Tuesday Friday Saturday-Monday Tuesday Saturday-Monday approx time morning 0800-1300 0800-1230 0830-1300 0800-1330 0800-1300 0830-1300 0830-1200 1000-1300 0830-1230 0830-1300 0830-1300 0830-1300 1000-1400 1000-1300 0930-1300 approx time afternoon 1300-1830 1230-1730 1300-1730 1330-1830 1300-1730 1300-1730 1300-1600 1200-1400 1230-1700 1300-1830 1300-1700 1400-1830 1300-1730
Stewards manning the information desk
Stewards assisting exhibitors Stewards by the Auditorium and around the venue
Stewards by other session rooms and around the venue (fewer hours) Stewarding at the speaker quiet room and session room
PLEASE NOTE: Stewards are required to work for a half day and can attend conference sessions free of charge during the other half. You can see the Conference Programme on our website from late February (www.iatefl.org). We will set up a rota for all stewards, they will be required to work either morning or afternoon. PLUS: Stewards will be able to go into the exhibition when not stewarding. All stewards must attend the steward briefing on Thursday 14th April – time to be confirmed. We look forward to receiving your Application Form as soon as possible. With best wishes, Glenda Smart IATEFL Executive Officer
STEWARD SPEC – BRIGHTON 2011
For stewards handing out delegate bags and Programmes
Tasks - Handing out delegate bags, Programmes, etc., to all delegates. A busy task on Friday and Saturday. Less busy by Sunday. Stewards are not required on Tuesday as IATEFL staff can cope.
For stewards manning the information desks
Tasks – Printing and handing out certificates of attendance and answering delegate questions. You will have a walkie-talkie and advice and answers from IATEFL staff is at hand. A busy task on all four days.
For stewards assisting exhibitors
On Friday 15th we have 50 exhibitors arriving continuously. Some exhibitors will have numerous boxes to take to their stand and may ask for help to carry them to the relevant exhibition stands. If you are fit and willing, please let us know if you can help. From 1000 to 1600, with time to take ‘breathers’. On Tuesday 19th exhibitors may ask for help to carry boxes from their stand to their vehicles. If you are fit and willing, please let us know if you can help. From 1200 to 1400.
For stewards by the Auditorium and around the venue
We require stewards in and around the buildings and highly visible at the entrances. Badge check - Check that all persons walking into a session room are wearing a conference badge. Anyone can access the exhibition areas and do not need to be wearing a badge. Make sure there are enough chairs for the stated audience size and that there's water and glasses for the presenters. Be there for the presenter. If they have a problem, use the walkie-talkie to contact the Chief Steward or Alison Medland (Conference Organiser). Make sure that no more than the stated audience number enter the room (see audience size in the Programme). Write how many delegates are in the audience. If a small room, write the number; if a large room, write ‘Empty’, 'Full', 'Half full' or 'Quarter full'.
For stewards by other session rooms and around the venue
We do not require all stewards at 0830 as there is only one plenary session each morning starting at 0900 in the Auditorium (and relayed to one other room). The exhibition areas, information desk and the registration desk are open from 0800 or 0830. We therefore require extra stewards from a later time. On Friday we require stewards on hand for our Pre Conference Events and Associates’ Day (0830-1700). Badge check - Check that all persons walking into a session room are wearing a conference badge. Anyone can access the exhibition areas and do not need to be wearing a badge. Make sure there are enough chairs for the stated audience size and that there's water and glasses for the presenters. Be there for the presenter. If they have a problem, use the walkie-talkie to contact the Chief Steward or Alison Medland (Conference Organiser). Make sure that no more than the stated audience number enter the room (see audience size in the Programme). Write how many delegates are in the audience. If a small room, write the number; if a large room, write ‘Empty’, 'Full', 'Half full' or 'Quarter full'.
For the steward at the Speaker Quiet Room
One steward is required to be at the Speaker Quiet Room where speakers are welcome to try out their equipment and presentations. The room is open 1000-1700 Saturday-Monday.
INFORMATION ON ELIGIBILITY TO WORK – BRIGHTON 2011
When you must apply for a National Insurance number
If you don't already have a National Insurance number you will need to apply for one in the following circumstances When starting work or setting up as self-employed If you're looking for work, starting work or setting up as self-employed you will need a National Insurance number. If you have the right to work in the UK, you will need to telephone Jobcentre Plus on Tel 0845 600 0643 (lines are open 8.00 am to 6.00 pm Monday to Friday) to arrange to get one. They may require you to attend an 'Evidence of identity' interview - see section 'What happens when you apply for a National Insurance number'. Although you need to have a National Insurance number to start work you don't need to have a plastic National Insurance number card. If you're a non-UK citizen and want to find out whether you have the right to work in the UK, please read the guide 'Documents you will need before you can work in the UK'. The other two guides below explain how you'll pay tax and National Insurance when working.
Documents you need before you can work in the UK
To visit the UK you may need a visa. If you want to work here you may need a work permit. You may also have to register with the UK Home Office UK Border Agency (UKBA) while you are here.
If you are a student
If you're an international student you may be allowed to work here when you're studying. If you have a student visa you can work here: outside term time up to 20 hours a week during term time (but you can work more than 20 hours if the work is part of your course or is an internship)
If you do work, you can’t: provide services as a professional sportsperson or entertainer take a permanent, full-time position run a business work for yourself (self-employed)
For full details see the HM Customs and Excise website www.hmrc.gov.uk
In order to check that you are legally permitted to work in the UK, IATEFL must have a copy of your passport for our files. Please copy the front cover, the ID page and the Visa page of your passport and send them to us by fax on 01227 824431 or email to email@example.com You will also need to bring your passport with you when you attend the steward’s induction day on Thursday 14th April.
IATEFL CONFERENCE BRIGHTON 2011 STEWARD APPLICATION FORM
PLEASE TYPE OR WRITE NEATLY
Email Nationality Date of birth Next of Kin
(Name, relationship & contact phone number)
National Insurance number Eligibility to work
Please supply your National Insurance number _____________________ Please indicate that you are eligible to work in the UK YES / NO YES / NO
Please indicate that your level of English is IELTS 6.0 or higher
Days you are available Preferred hours Preference of stewarding jobs
(we will take this into consideration but cannot guarantee you will have this/one of these posts)
Friday / Sat / Sunday / Monday / Tuesday Morning / Afternoon / Either
Terms and Conditions
T-shirt provided must be worn. Opportunity to attend sessions and the exhibition free of charge when not stewarding. Remuneration will be paid at an hourly rate of £5 or £6 depending upon age plus £5 per day towards expenses. All stewards must attend the steward briefing session on Thursday 14th April – time to be confirmed. Each day, check in with the Chief Steward and be at post on time.
Please return to
Alison Medland IATEFL Conference Organiser firstname.lastname@example.org If you do not receive a reply within 10 days, please treat it that your application has NOT been received.
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