UNIVERSITY OF CAPE TOWN

STUDENT DEVELOPMENT OFFICE

GRANT APPLICATION FORM – 2010

Society / Faculty Council

Student Leader:
Kindly ensure that this form is complete and much detailed as possible
and returned to
Sara Reith

Student Development Office Room 5.04

Steve Biko Students Union Building

no later than

5th October 2010

This form is also available on Vula

Should this form not be returned by the set date, Student Societies
& Organisations Committee (SSOC) will NOT make a grant to your
Society / Faculty Council or organisation. Upon submission of this
form, your society / council / organisation will be allocated an
interview slot (schedules at the SRC Office)

Grant interviews will take place from

12 OCTOBER 2010
To
 2

22 October 2010

2
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SECTION A

Name of society / faculty

council

1. General
Your Organisation / Society Faculty Council will be interviewed by members of the
Student Societies and Organisations Committee (SSOC).

Representation
Please provide us with names & contact details of your 2011 executive committee.

Name Portfolio Contact no. E-mail

You are required to collect and complete a signatories form at the Student Life &
Development (Student Treasury) on 5th Floor, Steve Biko Student Union Building

Section B
2. Financial information
Subscription (not applicable to faculty councils):
0 0 0 0
201 R 201 R NA
0 1

Motivations for increase in subscription – if any.

Membership (based on 2010 figures)

3. ADMINISTRATIVE COSTS
It is your responsibility to get information on costs of items and complete this section in as much details
as possible

3.1 GRANT ACCOUNTS

These are funds made available from the University and may only be used for the following items:

3
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3.1.1 Expenditure

Item Quantity Costs in R For office use

Posters
Printing
Envelops
Photocopies: A3
A4
Stationary
SMS Communication
Web development / hosting
Other
TOTAL

3.2 Publications
Name of publication
Did you publish a Journal during 2010? Y N If Yes, who printed it?
How many issues?

Details of Expenditure (costs per issue)

Printing R c c Other R c c

Total R c c

SECTION C
4. CONFERENCES
Details and projected Costs
DETAILS COSTS

TOTAL

5. Equipment – specify if any

DETAILS COSTS

TOTAL

6. Transport
DETAILS COSTS

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 5

TOTAL

7. HIRE
DETAILS COSTS

TOTAL

8. Events & Functions

DETAILS COSTS

TOTAL

REQUESTED TOTAL R c c

Chairperson:
Name: ……………………………………… Sign:
……………………………………….

Treasurer:
Name: ……………………………………… Sign:
……………………………………….

FOR OFFICE USE

1 5
2 6
3 7
4 8

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BUDGET FORM

9. Special Accounts
All monies from subscriptions and fund raising are kept in the club Special
Account and may be used at the discretion of the club concerned.

Income
Balance Brought Forward R
Subscriptions (if applicable) R
Sponsorship (specify) R
Fund Raising R
Other R
Total

Expenditure
Affiliations R
Travel: Fuel R
Hire R
Entertainment R
Promotional items R
Hire of Equipment R
Venues R
Other (specify) R
Total R

Give details of other financial requirements which your Society / Organisation /

Faculty Council anticipates for 2011.
DETAILS Amounts

TOTAL

Chairperson:

Name: ………………………………………… Sign: ………………………….

Treasurer:

Name: ………………………….……………… Sign: ………………………….

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SECTION D
Section A
A4 Publication
Single Side ............x ................... = .................... copies @ .25c per cop y = R ............... / ..................

Double Side ............x ................... = .................... copies @ .38c per copy = R ............... / ..................

e.g. 10 x 100 copies =1000 copies @ 10c per copy =R1O0.00

Section B

A3 Publication
Single Side ............x ................... = .................... copies @ .25c per cop y = R ............... / ..................

Double Side ............x ................... = ....... ............. copies @ .38c per copy = R ............... / ..................

e.g. 10 x 100 copies = 1000 copie s @ 10c per copy = R1O0.00

Section C ( Collating (Binding) & Stapling )

Number of Publications ............ @ .15c ............... = R ............... / ..................

eg. 100 copies of publication @ 15c = R15-00

Section D (Any Other Cost e.g. Full/spot colour etc. )

.............................................................................................................................................................................. = R ............. .. / ..................

.............................................................................................................................................. ................................. = R ............... / ..................

.............................................................................................................................................................................. = R ............. .. / ..................

section (A) = R ............... / ..................

.
section (B) = R ............... / ..................

section (C) = R ............... / ..................

section (D) = R ............... / ..................

Other cost = R ............... / ..................

Total = R ............... / ..................

No. ......... Issues of Publication @ R ............... / ................. per issue

= R ............... / ................. Total for the year

Size of membership: .................................

(1) Have you applied for any funding from other sources with regard to th ese publications/p ublication?

(2) If yes, from whom and what is the amount ? …………………………

(3 ) You are welcome to add further documen tation, which might be helpful in the assessment of th is application
e.g. Motivation for the number of copies.