Oracle EBS R12 General Ledger

Created on Saturday, March 19, 2011

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Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction.......................................................................................................................vi Journal Entry.....................................................................................................................1
Creating Journal Batches............................................................................................................1 Entering Journals........................................................................................................................8 Changing the Journal Entry Currency.......................................................................................12 Entering Journal Lines..............................................................................................................18 Entering Entered Currency Journal...........................................................................................22 Entering Statistical Journals.....................................................................................................27 Autocopying Journal Batches...................................................................................................32 Changing a Batch Period..........................................................................................................38 Entering and Posting Journal Batches.......................................................................................43 Creating Recurring Journal Entries...........................................................................................48 Creating Skeleton Journal Entries.............................................................................................52 Changing a Recurring Journal Entry.........................................................................................57 Reviewing Recurring Journal Batches......................................................................................61 Posting Journals........................................................................................................................65 Copying Entries from an Existing Recurring Journal Batch.....................................................71 Entering a Year-End Closing Journal Entry..............................................................................75 Creating Standard Recurring Journal Entry Lines....................................................................80 Correcting Batch Posting Errors...............................................................................................85 Posting Journal Batches Automatically (AutoPost)................................................................100 Reversing Journals..................................................................................................................106 Generating Reversing Journal Batches...................................................................................113 Enabling Journal Line Reconciliation.....................................................................................120 Entering Reconciliation References........................................................................................125 Using Automatic Journal Scheduling.....................................................................................130 Adding Attachments to a Journal Entry..................................................................................139 Checking or Reserving Funds for a Journal Batch..................................................................148

Online Inquiries.............................................................................................................156
Performing Account Inquiries................................................................................................156 Performing Journal Entry Inquiries.........................................................................................167 Drilling Down to Subledger Details........................................................................................178 Viewing T-Accounts...............................................................................................................200 Performing Budget Inquiries..................................................................................................207 Reviewing Budget Balance in a Master Budget......................................................................211 Processing Consolidated Balance Inquiries............................................................................216

Defining Budgets............................................................................................................223
Defining Budgets....................................................................................................................223 Assigning Budget Periods.......................................................................................................226 Opening a Budget Period........................................................................................................228 Copying Budget Amounts from a Budget...............................................................................233

Managing Budget Organizations..................................................................................239
Defining Budget Organizations..............................................................................................239 Assigning Account Ranges to Budget Organizations.............................................................243 Protecting a Budget Organization with a Password................................................................250 Adding or Changing Individual Accounts..............................................................................255

Budget Formulas............................................................................................................261
Creating a Budget Formula Entry...........................................................................................261
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Creating Budget Formula Entry Lines....................................................................................264 Copying Existing Budget Formulas........................................................................................270 Changing a Budget Formula Entry.........................................................................................272

Entering Budget Amounts.............................................................................................277
Entering Budget Amounts for Multiple Accounts..................................................................277 Entering Budget Rules to Distribute Budget Amounts...........................................................281 Entering Budget Journals........................................................................................................287 Creating Unposted Journal Batches........................................................................................291 Exporting a Budget Worksheet Using the Budget Wizard......................................................301

Transferring Budget Amounts......................................................................................320
Transferring Budget Amounts Using Budgetary Control........................................................320 Entering Budget Transfer Amounts.......................................................................................324

Freezing Budgets............................................................................................................330
Freezing Budget Formula Batches..........................................................................................330 Freezing Budget Organizations...............................................................................................333 Freezing Budgets for a Range of Accounts.............................................................................335

Encumbrance Accounting.............................................................................................340
Defining Encumbrance Types................................................................................................340 Entering Encumbrances..........................................................................................................343 Viewing Funds Available.......................................................................................................350 Carrying Forward Year-End Encumbrance and Budget Balances..........................................354

Average Balance Processing..........................................................................................360
Opening a New Period............................................................................................................360 Archiving Journals..................................................................................................................368 Consolidating Transactions.....................................................................................................373 Consolidating Balances..........................................................................................................386

Financial Reporting.......................................................................................................398
Running Simple Reports.........................................................................................................398 Using the Financial Statement Generator (FSG).....................................................................406 Viewing Ledger Sets..............................................................................................................412

Maintenance...................................................................................................................418
Defining a Move/Merge Request............................................................................................418 Submitting a Move/Merge Request........................................................................................421 Creating New Accounts with Mass Creation..........................................................................425

Global Consolidation System........................................................................................429
Using the Consolidation Workbench......................................................................................429 Transferring Subsidiary Data to Your Parent..........................................................................436 Creating Elimination Entries..................................................................................................439 Purging Consolidation Audit Data..........................................................................................445

Multi-Currency..............................................................................................................449
Defining Foreign Currencies..................................................................................................449 Defining Currency Cross Rates..............................................................................................453 Entering a Journal with Conversion Rounding Differences....................................................457 Using the Currency Rates Manager........................................................................................465

Journal or Subledger Level Reporting Currencies.....................................................476
Entering Reporting Currencies...............................................................................................476 Using Reporting Currencies....................................................................................................479

Using the Account Hierarchy Manager.......................................................................495
Starting the Account Hierarchy Manager...............................................................................495
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Oracle EBS R12 General Ledger
Displaying Multiple Hierarchies.............................................................................................497 Adding or Changing Rollup Groups.......................................................................................508 Adding or Changing Parent Hierarchies.................................................................................520 Adding or Changing Child Values..........................................................................................541

Basic General Ledger Setup..........................................................................................563
Defining General Ledger Value Sets......................................................................................563 Creating a Responsibility for the Controller...........................................................................567 Creating a Security Rule.........................................................................................................573 Defining Accounting Key Flexfield Structures.......................................................................582 Entering Values for Key Flexfields........................................................................................596 Using the Account Hierarchy Editor.......................................................................................602 Defining an Accounting Calendar..........................................................................................617 Defining a Ledger...................................................................................................................628 Opening the First Accounting Period......................................................................................635 Setting Up Journal Categories and Sources............................................................................641 Setting Up Suspense Accounts...............................................................................................646 Entering Unbalanced Journals................................................................................................649

Custom General Ledger Reports..................................................................................659
Creating a Row Set.................................................................................................................659 Running an Ad-Hoc Row Set Report......................................................................................667 Running a Row Set Summary and Detail Report....................................................................671 Creating a Column Set............................................................................................................675 Creating a Column Set Heading.............................................................................................685 Running a Column Set Ad-Hoc Report..................................................................................689 Running Column Set Detail and Summary Reports................................................................694 Defining a Content Set...........................................................................................................698

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Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

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Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for journals based on specific search . criteria.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 5 Click the New Batch button. . or Press [Alt+B]. 6 The Batch page enables you to create, view, and modify a batch. . A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 7 Click in the Batch field. . 8 Enter the desired information into the Batch field. Enter "Provisioning of Accrual . Expenses". 9 Click in the Period field. . 1 Enter the desired information into the Period field. Enter "Oct-07". 0 . 1 Click the Journals button. 1 . or Press [Alt+J].

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 The Journals page enables you to enter all journal entries in a batch in the same 2 period. . You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

Step

Action 1 Enter the desired information into the Journal field. Enter "Accrual Expenses for 3 Computer Resources". . 1 Enter the desired information into the Description field. Enter "Journal Entry for 4 Accrual Expenses of Computer Resources". . 1 Click in the Line field. 5 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 Enter the desired information into the Line field. Enter "10". 6 . 1 Click in the Account field. 7 . 1 Enter the desired information into the Account field. Enter "01-130-6100-0000-000". 8 . 1 Click in the Debit field. 9 . 2 Enter the desired information into the Debit field. Enter "150". 0 . 2 Click in the Line field. 1 . 2 Enter the desired information into the Account field. Enter "01-130-2225-0000-000". 2 . 2 Click in the Credit field. 3 . 2 Enter the desired information into the Credit field. Enter "150". 4 . 2 Click in the Journal field. 5 . 2 Click the New button. 6 .

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Training Guide
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Step Action 2 Click the Yes button. 7 . or Press [Alt+Y]. 2 Enter the desired information into the Journal field. Enter "Accrual Expenses for 8 Marketing Department". . 2 Click in the Description field. 9 . 3 Enter the desired information into the Description field. Enter "Journal Entry for 0 Accrual Expenses of Marketing Department". . 3 Click in the Line field. 1 . 3 Enter the desired information into the Line field. Enter "10". 2 . 3 Click in the Account field. 3 . 3 Enter the desired information into the Account field. Enter "01-490-6100-0000-000". 4 . 3 Click in the Debit field. 5 . 3 Enter the desired information into the Debit field. Enter "150". 6 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 3 Click in the Line field. 7 . 3 Enter the desired information into the Account field. Enter "01-490-2225-0000-000". 8 . 3 Click in the Credit field. 9 . 4 Enter the desired information into the Credit field. Enter "150". 0 . 4 Click the Save button. 1 . 4 You have completed the Creating Journal Batches procedure. 2 End of Procedure. .

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information. In this topic, you will learn to enter journals.

Procedure

Page 8

Page 9 . . specific search criteria. 4 The Find Journals page enables you to search for the appropriate journal based on . Vision Operations (USA) link. 3 Click the Journals: Enter link. Click the vertical scrollbar. click the New Journal button. 2 Click the General Ledger. . To enter a journal without entering batch information. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page.

6 The Journals page enables you to: . • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines Page 10 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. or Press [Alt+J]. .

1 Click in the Line field. . Page 11 . 9 Click in the Description field. 1 Enter the desired information into the Line field. . . 1 . Enter "Labor Cost Provision". 8 Enter the desired information into the Journal field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. 1 Enter the desired information into the Description field. 2 . . Enter "10". Enter "Lab our Cost 0 Provision for the month of Oct-07".

Changing the Journal Entry Currency You can change the currency for any unposted journal entry. 2 End of Procedure. Enter "7500". 1 Enter the desired information into the Account field. Page 12 . Enter "01-000-2410-0000-000". Enter "7500". 6 . 1 . 7 . 1 Enter the desired information into the Debit field. 1 Click in the Debit field. 4 . 9 . . 3 . 1 Enter the desired information into the Account field. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 2 You have completed the Entering Journals procedure. 2 Enter the desired information into the Credit field. 1 Click in the Credit field. 0 . Enter "01-000-5020-0000-000". 5 . 2 Click the Save button. 1 Click in the Line field.

. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger If you are using budgetary control. Vision Operations (USA) link. 3 Click the Journals: Enter link. and have reserved funds for the journal entry. Procedure Step Action 1 Begin by navigating to the Enter Journals page. In this topic. Click the vertical scrollbar. . you will change the journal entry currency. . you must unreserve funds before you can change the currency. Page 13 .

. Enter "Accrued Expenses 02-DEC. criteria. Page 14 .Training Guide Oracle EBS R12 General Ledger Step Action 4 The Find Journals page enables you to search for a journal based on specific search . 2007 23:01:21". . 7 Click in the Period field. . 9 Click in the Status: Posting field. 6 Enter the desired information into the Batch field. Enter "Oct-07". Step Action 5 Click in the Batch field. . 8 Enter the desired information into the Period field.

Page 15 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Status: Posting field. or Press [Alt+u]. or Press [Alt+i]. Enter "Unposted". 1 Click the Find button. 0 . 2 . Step Action 1 Click the Review Journal button. 1 .

4 . button. 1 The Change Currency page enables you to enter the journal currency conversion 5 information such as currency date. . and conversion rate. conversion type. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 The Journals page enables you to define. Page 16 . create and view journal entries... or Press [Alt+y]. Step Action 1 Click the Change Currency.

1 Enter the desired information into the Type: To field. Enter "Corporate".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency: To field. 2 Click the OK button. Enter "EUR". 7 . 9 . Page 17 . 1 Click in the Type: To field. 1 Click in the Rate: To field. 8 . 6 . 0 .

1 End of Procedure. Page 18 . Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Procedure Step Action 1 Begin by navigating to the Enter Journals page. . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Changing the Journal Entry Currency procedure. . Click the vertical scrollbar. you will enter journal lines.

click the New Journal button. or Press [Alt+J]. specific search criteria. Step Action 5 Click the New Journal button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. 4 The Find Journals page enables you to search for the appropriate journal based on . Vision Operations (USA) link. To enter a journal without entering batch information. . Page 19 . . 3 Click the Journals: Enter link. .

Oracle General Ledger automatically increments the numbers for the following lines. Step Action 7 Click in the Description field. or read and write access to the account's balancing segment value or management segment value. You can enter an account for the journal line. . After you enter the first journal entry line number. • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Your data access set must provide read and write access to the ledger. Page 20 . but you can change the line numbers as necessary.Training Guide Oracle EBS R12 General Ledger Step Action 6 The Journals page enables you to: .

1 Enter the desired information into the Account field. Enter "Rent Accrual for the . 6 . 5 . 8 . 1 Click in the Credit field. Enter "10". 2 . 1 . 0 . 1 Enter the desired information into the Debit field. Enter "01-000-2225-0000-000". Enter "12500". 1 Click in the Debit field. Enter "12500". Enter "01-000-7420-0000-000". 7 . 3 . month of Oct-07". 1 Enter the desired information into the Credit field. 9 Click in the Line field. 1 Click in the Account field. 1 Enter the desired information into the Line field. 4 . . 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Description field. Page 21 . 1 Enter the desired information into the Account field.

0 . Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. An entered currency is a currency that is not the ledger currency. you will enter entered currency journals using the Enter Journals page. 1 End of Procedure. 9 . 2 Click the Save button. an entered currency is a currency that is not the currency of the reporting currency. In this topic. If you use reporting currencies (journal or subledger level). . Procedure Page 22 . 2 You have completed the Entering Journal Lines procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field.

2 Click the General Ledger. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Page 23 . You can use this page to enter or query a batch. . or click the New Batch button or the New Journal button. . 4 When you click the Journals: Enter link. the Find Journals page appears. 3 Click the Journals: Enter link. Click the vertical scrollbar. .

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. or Press [Alt+J]. currency you want to use for your journal entry. . 6 You can use the Journals page to enter journal information. specifying the entered . Page 24 .

1 The conversion date is the posting date for the journal entry and should fall within the 2 accounting period you defined for the journal entry. 9 Enter the desired information into the Description field. 1 Click in the Conversion: Currency field. . Enter "Accrued Expense". 8 Click in the Description field. 0 . Enter "Accrued salary . Page 25 . Enter "GBP". 1 Enter the desired information into the Conversion: Currency field. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 . . expenses for the month of Oct-07".

9 . 1 In the conversion Type field. 8 . 1 You can enter your journal lines using the Lines Tab. 1 Enter the desired information into the Line field. 1 Click in the Account field. Corporate. Enter the desired information into the Conversion: Type field. or User type. Enter "10". Enter "Corporate". 2 Click in the Line field. 5 . . Enter "01-000-5020-0000-000". Enter "15000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Conversion: Type field. 0 . 3 . 1 Click in the Line field. 2 Enter the desired information into the Entered: Debit field. 7 . 1 Enter the desired information into the Account field. you can select Spot. . 2 . 1 . 2 Click in the Debit field. or any 4 conversion type you defined. You can use debit and credit 6 amounts in the entered currency. Page 26 . Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate.

4 . . Enter "15000". you will enter a statistical journal using the Enter Journals page. 2 You have completed entering entered currency journals using the Enter Journals 7 page. combine monetary and statistical amounts in the same journal line. 6 . You can enter journals with only statistical debit and credit amounts. In this topic. End of Procedure. Enter "01-000-2410-0000-000". Procedure Page 27 . You can also. 3 . 2 Click in the Credit field. 2 Enter the desired information into the Credit field. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Account field. 2 Click the Save button. if your user profile permits. Entering Statistical Journals With General Ledger you can enter statistical journals in two ways.

You can use this page to enter or query a batch. . or click the New Batch button or the New Journal button. . 2 Click the General Ledger. 3 Click the Journals: Enter link. 4 When you click the Journals: Enter link. Page 28 . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar. . the Find Journals page will display.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. specifying STAT for . Page 29 . Statistical journal entries do not require balanced debits and credits. the journal currency. . statistical journals will be generated for your reporting currencies. but the journals are not affected by the currency conversion process. If you use the Reporting Currencies option (Journal or Subledger Level). or Press [Alt+J]. 6 You will use the Journals page to enter your journal information.

1 . 1 In the Lines tab. enter your journal lines. Enter "Employee strength per . 1 Enter the desired information into the Conversion: Currency field. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. Enter "Employee headcount . The 2 debits do not need to equal credits for a statistical journal. using statistical debit and credit amounts. 9 Enter the desired information into the Description field. Enter "STAT". . . 8 Click in the Description field. 1 Click in the Conversion: Currency field. Page 30 . for various departments". department".

4 . 2 Click in the Debit (STAT) field. Enter "01-110-9110-0000-000". 0 . Enter "10". 1 Enter the desired information into the Line field. . 2 . 1 Enter the desired information into the Debit (STAT) field. 2 Click in the Line field. 9 . 1 Click in the Account field. 1 . Enter "200".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. Enter "01-000-9110-0000-000". Page 31 . 2 Enter the desired information into the Account field. 1 Click in the Debit (STAT) field. 8 . Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. 1 You can enter the statistical quantity for each journal line in the Debit (STAT) and the 7 Credit (STAT) fields. 1 Enter the desired information into the Account field. 6 . 3 . 5 .

Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. 3 . 2 Enter the desired information into the Account field. 2 Enter the desired information into the Debit (STAT) field. 8 . Enter "01-111-9910-0000-000". 2 Click in the Line field. using Autocopy will copy the entire batch. 2 Click the Save button. 3 You have completed entering statistical journals using the Enter Journals page. the Batch window or the Enter Journals window. 9 . If you have multiple journals contained in a journal batch. In this topic. Enter "350". 0 End of Procedure. Enter "450". Page 32 . 2 Click in the Line field. You cannot copy a single journal in the batch. 5 . 4 . you will autocopy journal batches. . 7 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Debit (STAT) field. 2 Click in the Debit (STAT) field. Use Autocopy to copy a journal batch from the Journals window.

4 The Find Journals page enables you to search for a journal batch based on specific . Click the vertical scrollbar. Page 33 . . criteria. 2 Click the General Ledger. Vision Operations (USA) link. . . 3 Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Enter Journals page.

8 The Enter Journals page displays journals for an existing batch. Post. . batch name. view the batch status. In addition.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Batch field. Tax Batch. source. 6 Enter the desired information into the Batch field. or Press [Alt+i]. Page 34 . Review Batch. category. 7 Click the Find button. and Autocopy windows. . and currency for a journal. Enter "Provisioning of Accrual . period. use the Enter Journals page to access the Review Journal. It also enables you to . Expenses". New Journal. New Batch.

or Press [Alt+O]. 1 Enter the desired information into the Batch field. Enter "Provisioning of Accrual 1 Expenses for Nov-07". 1 The Autocopy page enables you copy the batch. 1 Click the OK button. Page 35 . 3 . . You can also review the batch or 0 review the journal before autocopying. . . 1 Click the OK button. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Autocopy button.

. or Press [Alt+V]. 1 Click the Requests menu. or Press [R]. 1 The Find Requests page enables you to search for the requests you submitted based on 6 specified search criteria. Page 36 . 5 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu.

and access the Diagnostics window. 1 Enter the desired information into the Request ID field. or Press [Alt+i]. Enter "5179393". Page 37 . 2 Click the Find button. drill down to view 1 details. 2 The Requests page enables you to view request status information. 1 Click in the Request ID field. log and output information. 7 . 0 . 8 . 9 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option.

you must unreserve funds before you can change the batch period.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Autocopying Journal Batches procedure. If you are using budgetary control. Procedure Page 38 . . and have reserved funds for the batch. you will change batch periods. In this topic. General Ledger updates the posting date for each journal entry. 2 End of Procedure. Changing a Batch Period If you change the period for an unposted batch.

Expenses". Enter "Provisioning of Accrual . Step Action 5 Click in the Batch field. . . 2 Click the General Ledger. Page 39 . 4 The Find Journals page enables you to search for journals based on specific search . . 3 Click the Journals: Enter link. Click the vertical scrollbar. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 6 Enter the desired information into the Batch field. criteria.

New Journal. or Press [Alt+i]. . or Press [Alt+c]. Page 40 . and access the . and chart of accounts. view. 0 . 8 The Enter Journals page enables you to view details of journal entries. Review Journal. period type. A batch can contain multiple journals. Review Batch. . However. each of which can belong to a different ledger. Step Action 9 Click the Review Batch button. and modify a batch.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Find button. all the ledgers within a batch must have the same calendar. 1 The Batch page enables you to create. and New Batch pages.

If the creation date of your journal entry batch is not in the same period as the new batch period. Page 41 . button. 1 The Change Period page enables you to update the batch period.. If the original creation date of your journal entry batch is within the new period. Oracle General Ledger assigns either the first or last day of the new period as the new effective date. 1 . 2 .. or Press [Alt+g].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Change Period. depending on which date is closer to the creation date. Oracle General Ledger assigns the creation date as the new effective date.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period: To field. . 6 . 1 Click in the Effective Date: To field. Page 42 . 5 . 1 Enter the desired information into the Effective Date: To field. 1 You have completed the Changing a Batch Period procedure. 3 . Enter "15-SEP-2007". 7 End of Procedure. Enter "Sep-07". 4 . 1 Click the OK button.

period type. each of which can belong to a different ledger. but all of the ledgers within a batch must have the same calendar. but you can only post batches in Open accounting periods.Training Guide Oracle EBS R12 General Ledger Entering and Posting Journal Batches You can organize journal entries with common attributes into batches. and chart of accounts. In this topic. All journal entries in a batch must share the same period. Procedure Step Action 1 Begin by navigating to the Find Journals page. You can create a journal batch for any Open or Future Enterable accounting period. you will enter and post journal batches. Page 43 . Vision Operations (USA) link. . 2 Click the General Ledger. . Click the vertical scrollbar. A batch can contain multiple journals.

Step Action 5 Click the New Batch button. . . batches. batches. or Press [Alt+B]. Page 44 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. 4 Use the Find Journals page to navigate to the New Batch button to enter journal . 6 The Journals page enables you to enter your journal information for the journal .

Page 45 . After you enter the first journal entry line number. 9 The Lines tab enables you to enter a line number for each journal line to control the . 1 . 1 Enter the desired information into the Line field. Enter "1". sequence in which the journal entry lines appear online and in reports. 0 . 8 Enter the desired information into the Journal field. Oracle General Ledger automatically increments the numbers for the following lines. . 1 Click in the Line field. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. Enter "Training Journal 1".

Enter "1000". 1 Click in the Entered: Debit field. 1 Enter the desired information into the Credit field. 7 . . 8 . 9 . or management segment value. 1 Enter the debit amount for the designated account. Page 46 . 2 Click in the Line field. 6 . 1 Click in the Line field. Enter "01-000-1110-0000-000". 1 Enter the desired information into the Account field. Enter "1000". 2 Click in the Credit field. 1 Enter an account for the journal line. Enter "2". 2 . 0 . Enter the desired information into the Account field. Your data access set must provide read and write 3 access to the ledger. 1 Enter the desired information into the Line field. Enter "01-000-1570-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. or read and write access to the account's balancing segment value . 1 Click in the Account field. 5 Enter the desired information into the Debit field. . 4 . 2 . 2 Enter the Credit amount for the designated account.

3 . 3 Enter the desired information into the Account field. 2 Enter the desired information into the Line field. 2 Click in the Line field. 5 . Enter "01-000-1410-0000-000". 2 Enter the desired information into the Debit field. 2 Enter the desired information into the Account field. 2 Click in the Account field. Enter "4". Enter "2000". Enter "2000". 0 . 9 . Enter "01-520-5310-0000-000". 3 Enter the desired information into the Credit field. 6 . 2 . 3 . 3 Click in the Credit field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Account field. 7 . 1 . Page 47 . 8 . 2 Click in the Debit field. 3 Click the Save button. 4 .

bad debt expense. Procedure Page 48 . 3 You have completed the Entering and Posting Journal Batches procedure. or Press [Alt+P]. . 3 Click the OK button. Recurring journal entries examples include. intercompany debt. and periodic accruals.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Post button enables you to post journal batches to update the account balances of 4 your detail and summary accounts. In this topic. 6 End of Procedure. 5 . Click the Post button. you will create the recurring journal entries and use them for each subsequent accounting period you generate. Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries. . or Press [Alt+O].

2 Click the General Ledger. Page 49 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to Define Recurring Entries page. Click the vertical scrollbar. Vision Operations (USA) link. .

.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Recurring link. Page 50 . 4 Use the Define Recurring Journal Entries page to define the recurring journal entries . that you want to use later.

0 . 8 Enter the desired information into the Recurring Batch: Description field. Page 51 . 7 Click in the Recurring Batch: Description field. . 6 Enter the desired information into the Recurring Batch: Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. . Enter "DBI . . 9 Click in the Journal field. Enter "To . 1 Enter the desired information into the Journal field. Enter "DBI COGS Adjustment". adjust COGS for DBI Reports". COGs Adjustments".

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Category field. 1 You have created a recurring journal entry. 3 . 8 . 1 The Currency field is used to convert foreign currency recurring journals. 1 Click in the Journal Entry: Effective From Date field. Page 52 . 1 Enter the desired information into the Journal Entry: Effective To Date field. After you generate skeleton journal entries. Enter "Adjustment". 1 Click the Save button. but have different posting amounts. . Enter 7 "01-Dec-2007". edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. 9 End of Procedure. . 1 . 1 Click in the Journal Entry: Effective To Date field. Enter "27-NOV-2007". 1 Enter the desired information into the Category field. Enter the desired information into the Journal Entry: Effective From Date field. 4 . 6 . 1 Enter a range of Effective Dates that includes only those periods for which you 5 want the recurring journal entry to be used. 2 . Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period.

. you will create skeleton journal entries. . 2 Click the General Ledger. name and the journal entry name for creating a skeleton journal entry. Procedure Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Page 53 . Click the vertical scrollbar. Vision Operations (USA) link. 3 Click the Recurring link. 4 The Define Recurring Journal Formula page enables you to enter or query the batch .Training Guide Oracle EBS R12 General Ledger In this topic. .

. Enter "Training Recurring Journal 1". Enter the desired information into the Recurring Batch: Batch field. Page 54 . 8 Enter the journal entry name. . . . 0 . . 7 Click in the Journal field. Enter "Training".Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 6 Enter the batch name. 9 Click in the Category field. Enter the desired information into the Journal field. Enter "Adjustment". 1 Enter the desired information into the Category field.

3 . . 1 The Journal Entry Lines page enables you to enter a line number to set the order of 2 your recurring journal entry lines. or Press [Alt+n]. Step Action 1 Click in the Line field. 4 . Enter "1". Page 55 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Lines button. 1 . 1 Enter the desired information into the Line field.

Enter "RENT 7 EXPENSE". Step Action 1 Click the Save button. 1 Enter the desired information into the Line Description field. 1 Enter the Account you want General Ledger to update when you generate and post 6 your recurring journals.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. or Press [S]. . Page 56 . 5 . Enter "01-000-7420-0000-000". . 8 . Enter the desired information into the Account field.

. if the recurring journal entry has security enabled.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Creating Skeleton Journal Entries procedure. you can modify the recurring journal entry. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled. you can only modify recurring journal entries for which you have modify privileges through your definition access sets. However. In this topic. you will change the recurring journal entry information. 9 End of Procedure. Procedure Page 57 .

journal formula batch that you want to change. button. 4 Use the Define Recurring Journal Formula page to query the name of the recurring . 6 Use the Source Batches page to search and select the batch that you want to change.. . 2 Click the General Ledger. 3 Click the Journals: Define: Recurring link. . Click the vertical scrollbar.. . Vision Operations (USA) link. Page 58 . Step Action 5 Click the Find. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Recurring Expenses Journal list item. Page 59 . . 1 Click the Lines button. . or Press [Alt+O]. 9 Click the OK button. 1 Use the Journal Entry Lines page to review or change the recurring journal entry 1 lines. or Press [Alt+n]. . 8 Use the Find Recurring Batches page to query and select the name of the recurring . journal entry you want to change.

Page 60 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the information to edit the recurring journal lines. 4 . 5 End of Procedure. 1 You have changed the recurring journal entry information. 1 Enter the desired information into the Formula: Amount field. Enter "100". . 2 Click in the Formula: Amount field. Step Action 1 Click the Save button. 3 . .

You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals. you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. you will review the recurring journal batches. to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers. you can review or edit the recurring journal batches before posting them. Procedure Page 61 . After generating the formulas.Training Guide Oracle EBS R12 General Ledger Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. In this topic.

2 Click the General Ledger. . Click the vertical scrollbar. 5 Use the Find Journals page to find journal batches and journal entries. . Step Action 6 Click in the Batch field. General . . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. Page 62 . 4 Click the Inquiry: Journal link. 3 Click the vertical scrollbar. . Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page.

Step Action 1 Click the Review Batch button.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. Enter "Training Recurring . Page 63 . or Press [Alt+i]. . 0 . You can also perform a journal entry inquiry by clicking the Request button. 8 Click the Find button. . 9 Use the Journal Entry Inquiry page to review the batch or journal entry information. Journal 01". or Press [Alt+c].

Step Action 1 Click the Journals button. or Press [Alt+J]. 2 . 4 . Page 64 . 1 Use the Journals page to view journal and subledger transaction information as 3 balanced accounting entries. . 1 Click the Close button. . a journal entry within 1 that batch. and the line details within that journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Batch page to review detailed information of a batch.

In this topic. . Procedure Step Action 1 Begin by navigating to the Post Journals page. Page 65 . Click the vertical scrollbar. 5 End of Procedure. . You can post actual. Posting Journals Post journal batches to update the account balances of your detail and summary accounts.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have reviewed the recurring journal batches. budget. you will post journals. or encumbrance journal batches.

. 6 Enter the desired information into the Period field. . Page 66 . 4 The Find Journal Batches page enables you to find journal batches based on specific . Vision Operations (USA) link. Enter "Oct-07". . 7 Click the Find button. . 3 Click the Journals: Post link. Step Action 5 Click in the Period field. search criteria. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger.

. 1 Click the Selected for Posting option. or Press [Alt+P]. 0 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. 1 Click the Post button. . Page 67 . 8 The Post Journals page enables you to view and post the batch. 1 . Step Action 9 Click the Selected for Posting option.

1 Click the Requests menu. 2 . or Press [R]. 4 . Page 68 . or Press [Alt+O]. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Step Action 1 Click the View menu. 3 .

Page 69 . Enter "5176773". 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 The Find Requests page enables you to search for requests based on specific search 5 criteria. . 6 . 8 . Step Action 1 Click the Specific Requests option. 1 Click in the Request ID field. 1 Enter the desired information into the Request ID field.

and to access 0 the View Details. and View Log pages. 1 . or Press [Alt+p]. . or Press [Alt+i]. Diagnostics. 2 The Requests page enables you to view details of your request search. View Output.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. 9 . Page 70 . Step Action 2 Click the View Output button.

2 . 3 End of Procedure. you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page.Training Guide Oracle EBS R12 General Ledger Step Action 2 Review the Posting Validation Report to assure your journals were properly posted. Procedure Page 71 . Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch. 2 You have completed the Posting Journals procedure. . In this procedure.

you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. and period type as the data access set of your current responsibility. journal formula batches which include ledgers that have the same chart of accounts. . If you use reporting currencies (journal or subledger level). When you generate the recurring journal formula batches. . 2 Click the General Ledger. Click the vertical scrollbar. you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. you can create or copy recurring . calendar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Page 72 . Vision Operations (USA) link. 4 In the Define Recurring Journal Formula page. 3 Click the Journals: Define: Recurring link.

2 .. Recurring Journal 01". or Press [Alt+G]. or Press [Alt+A]. . 1 . Enter "Training . 1 Click the OK button. . or Press [Alt+S]. 7 Though not selected for this procedure. you can optionally select the Enable Security . checkbox to apply Definition Access Set security to your recurring journal formula. 0 . 1 Click the Generate button. button. 6 Enter the desired information into the Recurring Batch: Batch field. 9 Click the Training Recurring Journal 1 list item.. or Press [Alt+O]. 8 Click the AutoCopy. 1 Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. Page 73 . .

4 . 1 Enter the desired information into the Period field. or Press [Alt+O]. 3 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period field. or Press [Alt+S]. Page 74 . Enter "Dec-06". 1 Click the Submit button. 6 . 1 Click the OK button.

Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. you use the Journals page to enter a year-end closing journal entry. and organization business needs. Auditable closing procedures vary considerably. you can create closing journals for multiple ledgers simultaneously with ledger sets. If your organization has multiple legal entities. In this procedure. Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. Procedure Page 75 . generally accepted accounting practices in a country. . depending on country reporting requirements. These closing entries apply to both the income statement and balance sheet. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Copying Entries from an Existing Recurring Journal Batch 7 procedure. You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set.

Page 76 . Click the vertical scrollbar. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Journals page. Vision Operations (USA) link. 3 Click the Journals: Enter link. . 2 Click the General Ledger.

. 5 Use the Journals page to enter a journal entry. . liabilities. Page 77 . • Ensure the period you are closing is an Open period. • Set up the first day of the new fiscal year as an adjusting period. you should: . and owner's equity. 7 In the last adjusting period of the fiscal year you want to close. • Complete your routine accounting before the last day of the year. or Press [Alt+J]. you should: . • Set up the last day of the fiscal year as an adjusting period.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account. 6 Before you process year-end closing journals. • Post your adjustments and closing entries in the adjusting period. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets. • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously.

see the Oracle General Ledger User's Guide. 1 Click in the Category field. 1 Enter the desired information into the Journal field. 1 . . Page 78 . Note: When closing journals.Training Guide Oracle EBS R12 General Ledger Step Action 8 In the first adjusting period of your new fiscal year. you are closing actual journals. • Run the Open Period program to open the first period of the new year. For more information about closing journals. • Reverse and post the balance sheet closing journals to reopen those balances. you should: . . You cannot close budget or encumbrance balances. Step Action 9 Click in the Journal field. Enter "Training 2007 Year End 0 Close Journal".

5 . 2 Click in the Debit field. Enter "Dec-2007". 2 Enter the desired information into the Account field. 1 Click in the Line field. 8 . 2 Enter the desired information into the Debit field. 0 . 1 Enter the desired information into the Effective Date field. 2 . 2 . 4 . Enter "1". 1 Click in the Account field. Enter "01-000-1570-0000-000". 3 . 6 . 1 Enter the desired information into the Line field. Enter "Year End Close". 1 Enter the desired information into the Period field. 9 . 1 Click in the Period field. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. Enter "50000". Enter "31-Dec-2007". Page 79 . 1 Click in the Effective Date field. 1 .

Enter "01-000-1110-0000-000". 8 End of Procedure. 4 . 3 . Procedure Page 80 . The journal entry lines specify the accounts to update with the recurring journals. 2 You have completed the Creating Year-End Closing Journal Entry procedure. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry. . 2 Enter the desired information into the Account field. Each line also contains the amount to post to the designated account. Enter "50000". 2 Click in the Credit field. 2 Click the Save button. 5 . 2 Enter the desired information into the Credit field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Line field. 6 . 7 . you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. or a formula to calculate the journal amounts. In this procedure.

. Page 81 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Vision Operations (USA) link. 3 Click the Journals: Define: Recurring link. 4 Use the Define Recurring Journal Formula page to define a recurring journal entry. Click the vertical scrollbar. 2 Click the General Ledger. .

or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Find. or Press [Alt+n]. 6 Click the OK button.. button. . Page 82 . 7 Click the Lines button. . See the Oracle General Ledger User's Guide for more information regarding automatic formatting. 8 The number you enter in the Line field sets the order of your recurring journal entry . lines. .. You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999.

1 Enter the desired information into the Line field. 0 . 3 . Enter "2". you enter the account you want Oracle General Ledger to update 1 when you generate and post your recurring journals. 1 Enter the desired information into the Account field. . 2 . Enter "01-000-1120-0000-000". 1 Click in the Account field. Page 83 . 1 In the Account field. .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Line field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 When entering formula information. 2 . 0 . 2 Enter the desired information into the Formula: Account field. note that there are two types of factors associated 4 with formula entries you can use: . Enter "01-000-11201 0000-000". . 2 Click in the Account field. . . Each formula can contain an unlimited number of steps. 2 Click the Save button. 3 End of Procedure. You can use standard. 7 . • A fixed amount • A specific account. Enter "1". or average balances in your formula lines. 2 You have completed the Creating Standard Recurring Journal Entry Lines procedure. Enter "1500". 8 . 1 Click in the Amount field. end-of-day. 1 You enter a step number in the Step field to specify the order in which you want to 5 process the steps in your formula. Page 84 . 6 . 1 Enter the desired information into the Amount field. 1 Enter the desired information into the Formula: Step Number field. 1 Click in the Step field. 9 .

the error status and error number do not change until you post the batch. Procedure Step Action 1 Begin by navigating to the Post Journals page. When you correct the error. the status changes to Posted after the batch is successfully posted. Vision Operations (USA) link. In this topic.Training Guide Oracle EBS R12 General Ledger Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. Page 85 . Click the vertical scrollbar. . 2 Click the General Ledger. . If you eliminate all your errors. you will correct batch posting errors.

7 Click in the Batch field. 6 Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Post link. search criteria. 8 Enter the desired information into the Batch field. . Furniture and Vehicles". Enter "Oct-07". Page 86 . . Step Action 5 Click in the Period field. Enter "Purchase of Assets : . . 4 The Find Journal Batches page enables you to find journal batches based on specific . .

1 The Post Journals page enables you to view and post the batch. 2 . 1 Click the Post button. . or Press [Alt+i]. Step Action 1 Click the Selected for Posting option. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. 0 . Page 87 .

or Press [Alt+V]. 3 . 1 Click the OK button. 1 Click the Requests menu. Page 88 . or Press [Alt+O]. 5 . Step Action 1 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+P]. 4 .

9 . Enter "5176815". 8 . . 1 The Find Requests page enables you to search for requests based on specific search 6 criteria. 1 Click in the Request ID field. 1 Enter the desired information into the Request ID field. 7 . Step Action 1 Click the Specific Requests option.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Page 89 .

Diagnostics. 0 . 2 The Requests page enables you to view details your request. Page 90 . or Press [Alt+i]. or Press [Alt+p]. Step Action 2 Click the View Output button. 2 . and View Log pages. . View Output. and you can also access 1 the View Details.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Find button.

Step Action 2 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action 2 The output is generated in a webpage. 3 . Page 91 . 4 .

Page 92 . 2 Click the Close Form menu. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. or Press [Alt+F]. 6 . or Press [C].

8 . or Press [C]. Page 93 . or Press [Alt+F]. 2 Click the Close Form menu. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu.

or Press [Alt+O]. 3 The Find Journals page enables you to search for journals based on specific search 2 criteria. Page 94 . 1 . 9 . 3 Notice the Journals section is expanded. 0 . 3 Click the Open button. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Open button. or Press [Alt+O].

Page 95 . or Press [Alt+i]. New Journal. 3 Click the Find button. New Batch pages. 3 The Enter Journals page enables you to view details of journal entries. . Enter "Purchase of Assets : 3 Furniture and Vehicles". Review Batch. . 4 . and access the 5 Review Journal.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Batch field.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Review Journal button. You can create a journal batch for any Open or Future Enterable accounting period. 3 The Journals page enables you to enter all journal entries in a batch in the same 7 period. or Press [Alt+u]. but you can only post batches in Open accounting periods. Page 96 . . 6 .

3 Enter the desired information into the Control Total field. 4 Click the OK button. Page 97 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Control Total field. 4 Click the Post button. 9 . 2 . 1 . 8 . 4 Click the Save button. Enter "20000". or Press [Alt+P].

Page 98 . 3 . 4 . 4 Click the Requests menu. Step Action 4 Click the Specific Requests option. 5 . or Press [R]. 4 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. or Press [Alt+V].

4 Click the Find button. Enter "5176819". 7 . 8 . or Press [Alt+i]. Page 99 . Step Action 4 Click the View Output button. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. 6 . 4 Enter the desired information into the Request ID field.

0 End of Procedure. AutoPost priorities include combinations of ledger or ledger set. you will post journal batches automatically.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+p]. Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. In this topic. run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set. Procedure Page 100 . journal category. . Once you define an AutoPost criteria set. You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities. journal source. You can also schedule the AutoPost program to run at specific times and submission intervals. balance type. and period. 5 You have completed the Correcting Batch Posting Errors procedure.

Vision Operations (USA) link. 3 Click the vertical scrollbar. 4 Click the Setup: Journal: AutoPost link. . Page 101 . Click the vertical scrollbar. You can also schedule the AutoPost program to run at specific times and submission intervals. and post any journal batches that meet the criteria defined by the criteria set. . 5 The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost . . . 2 Click the General Ledger. program to select.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Autopost page.

Journal Source is Manual". .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Criteria Set field. 7 Enter the desired information into the Criteria Set field. 9 Enter the desired information into the Description field. 1 . 0 . 1 Enter the desired information into the Priority field. Enter "Criteria Set where . 8 Click in the Description field. Enter "1". . Enter "Criteria Set : . Page 102 . Source : Manual". 1 Click in the Priority field.

9 . 1 Click in the Source field. 2 Click the Save button. 7 . 1 Click in the Category field. Enter "Adjustment". 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger/Ledger Set field. 5 . 1 Enter the desired information into the Period field. Page 103 . Enter "Sep-07". or Press [Alt+u]. 1 Enter the desired information into the Category field. . 2 Click the Submit button. 2 . 8 . Enter "Manual". Enter "Vision 3 Operations (USA)". 4 . 1 Click in the Period field. 0 . 6 . 1 Enter the desired information into the Ledger/Ledger Set field. 1 Enter the desired information into the Source field.

2 . . Page 104 . 3 . or Press [R]. or Press [Alt+V]. 2 Click the Requests menu.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. or Press [Alt+O]. 2 Click the View menu. 4 . 2 The Find Requests page enables you to search for requests based on specific search 5 criteria.

2 Click in the Request ID field. Diagnostics. 9 . . and to access the View 0 Details. View Output. 7 . 6 . 2 Click the Find button. 3 The Requests page enables you to view details of your request. Page 105 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Specific Requests option. Enter "5176854". and View Log pages. 2 Enter the desired information into the Request ID field. 8 .

or Press [Alt+p]. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. . or temporary adjustments and reclassifications. estimates. 2 End of Procedure. if average balances is enabled. even after Page 106 . a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. errors. 3 You have completed the Posting Journal Batches Automatically (AutoPost) procedure. or later from the Reverse Journals page. You can enter a reversal period and effective date at any time. Reversing Journals Use reversing journal entries to reverse accruals. Assign a reversal period and.

even if you have not assigned a reversal period and effective date. 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to Journal Entry page.Training Guide Oracle EBS R12 General Ledger the journal is posted. Click the vertical scrollbar. However. You can also reverse a journal or batch from the Enter Journals page. . you cannot reverse batches and journals that you have already reversed. Page 107 . Vision Operations (USA) link. . you will reverse journals. . In this topic. 3 Click the Journals: Enter link.

Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing or an unposted journal. . . 6 Enter the desired information into the Batch field. Enter "Accrued Expenses 02-DEC. Step Action 5 Click in the Batch field. 7 Click the Find button. 2007 23:01:21". or Press [Alt+i]. . Page 108 .

Page 109 . . or Press [Alt+u].Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Review Journal button. journal entry period. 9 Use the Review Journal page to review the journal entry information and reverse the .

Enter "Nov-07". If the average balances option is enabled. Page 110 . or Press [Alt+Y]. 2 . Enter the desired information into the Reverse: Period field. . 0 . or Press [Alt+R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Reverse: Period field. 1 Click the Reverse button. 1 Click the Yes button. 1 Enter the Period for the reversing entry. you 1 must also enter the effective date. 3 .

6 . 4 . or Press [Alt+V]. or Press [Alt+O]. 7 . 1 Click the Requests menu. or Press [R]. Page 111 . 1 Click the OK button. 1 Use the Find Requests page to search and view the requests that you have submitted.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. or Press [Alt+O]. 1 Click the View menu. 5 . 8 .

or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. 2 Enter the Request ID that you have submitted. 9 . 0 . 2 . 1 Enter the desired information into the Request ID field. 2 Click in the Request ID field. Enter "5177803". Page 112 . 2 You have reversed journals. 3 End of Procedure. . . 2 Click the Find button.

or you can use the Reverse Journals page to reverse any unreversed journals. if average balances are enabled. if average balances are enabled. . you will generate reversing journal batches. You can even reverse a journal entry or batch if you have not assigned it a reversal period and.Training Guide Oracle EBS R12 General Ledger Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. the unreversed journals must have an assigned reversing effective date. Page 113 . In this topic. You can reverse a single journal or an entire batch from the Enter Journals page. Click the vertical scrollbar. a reversal effective date. Also. The unreversed journals must have an assigned reversing period and reversal method. Procedure Step Action 1 Begin by navigating to Reverse Journals page.

4 Use the Find Journals page to search for an existing or an unposted journal. 6 You must post the journal in the ledger before you can reverse the journal.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . 3 Click the Generate: Reversal link. . Page 114 . Enter "Vision Operations (USA)". . . Vision Operations (USA) link. Enter the desired information into the Ledger field. Step Action 5 Click in the Ledger field. . . 7 Click in the Batch field.

Page 115 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Batch field. or Press [Alt+i]. Enter "Expense Provisioning". 9 Click the Find button. Step Action 1 Select the batch you want to reverse. . . 0 . 1 Use the Reverse Journals page to generate unposted reversal batches for each entry. 1 Click the Selected for Reversal option.

. or Press [Alt+R]. 1 Click the OK button. 4 . or Press [Alt+O]. 3 Click the Reverse button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Selected for Reversal option. Page 116 . 1 Use the Reverse button to generate unposted reversal batches for each entry. 2 .

6 . Page 117 . 7 . 1 Click the Requests menu. or Press [R]. 1 Use the Find Requests page to search and view the requests that you have submitted. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 5 .

. Enter "5177841". 1 Enter the Request ID that you have submitted. 8 . 1 . 2 Click the Find button. Step Action 2 Click the Find. 9 Enter the desired information into the Request ID field.. Page 118 . 0 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. button..

or Press [Alt+i]. Enter "5177842". 2 Enter the desired information into the Request ID field. Page 119 . 2 Click the Find button. 2 . 2 You have generated reversing journal batches. . 3 . 5 End of Procedure. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field.

Training Guide Oracle EBS R12 General Ledger Enabling Journal Line Reconciliation General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero. In this procedure. Vision Operations (USA) link. Click the vertical scrollbar. . You can enable reconciliation either for natural account segment values or for complete accounting code combinations. Procedure Step Action 1 Begin by navigating to the Accounting Setup Manager page. . Page 120 . such as a VAT control account. 2 Click the General Ledger. you will use the Accounting Setup Manager page to enable journal line reconciliation.

. . you can search and review the accounting .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 5 In the Accounting Setup Manager page. 8 Click the Go button. . . Page 121 . . Step Action 6 Click in the Search criteria field. 7 Enter the desired information into the Search criteria field. options for the ledgers defined in your organization. Enter "Vision Belgium". 4 Click the Accounting Setups link.

Page 122 . 0 . Step Action 1 Click the Update button.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Update Accounting Options button. .

Page 123 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. 1 .

or manually in the reconciliation Lines window. When the balance for a group of transactions is zero. Page 124 . you can selectively cross-reference 3 transactions in Oracle General Ledger with each other by entering reconciliation .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. 1 With General Ledger Entry Reconciliation. You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report. 2 . reference information at the journal line level. you can mark the transactions as reconciled.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Enable Journal Reconciliation option. 1 You have completed the Enabling Journal Line Reconciliation procedure. 4 . 1 Click the Finish button. Page 125 . Use the Reconciliation Reference column in the Journals page to enter reconciliation references. 5 . Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account. Alternatively. 6 End of Procedure. Entering Reconciliation References You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. .

Training Guide Oracle EBS R12 General Ledger You can also import reconciliation references from Subledger Accounting. Page 126 . Vision Operations (USA) link. Click the vertical scrollbar. you will enter reconciliation references. Procedure Step Action 1 Begin by navigating to Journal Entry page. In this topic. . 2 Click the General Ledger. . 3 Click the Journals: Enter link. .

Step Action 5 Click the New Journal button. unposted journal and click the . . 6 Use the Journals New page to query or enter the journal lines that you want. Page 127 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing. Review Journals button. The Journals page appears. Click the New Journals button to open a enter journal. . or Press [Alt+J].

0 . temporarily booked in Assets clearing acc". 8 Click in the Description field. not capitalized. 1 Click in the Account field. .Not . 1 Click in the Line field. 1 . 2 . Capitalized". Page 128 . Enter "10". Enter "Assets Purchased . 1 Enter the desired information into the Line field. Enter "Assets Purchased but .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 9 Enter the desired information into the Description field.

Enter "15000". 7 . 2 . 6 . 2 Enter the desired information into the Account field. 4 . . 2 Click in the Line field. Enter "01-000-1110-0000-000". Enter "15000". Enter "01-000-1970-0000-000". Page 129 . 1 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. 2 Click in the Credit field. 3 . 1 Click in the Reconciliation Reference field. 1 Enter the desired information into the Debit field. Enter the desired information into the Reconciliation Reference field. 1 Click the horizontal scrollbar. 1 . 3 . 1 Click the horizontal scrollbar. Enter "ABC". 0 . 5 . 9 . 1 Enter the value in the Reconciliation Reference field to assign to all lines in the 8 Journal Entry that are for reconciliation accounts. 2 Enter the desired information into the Credit field.

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Step Action 2 Click the Save button. 4 . 2 You have entered reconciliation references. 5 End of Procedure. .

Using Automatic Journal Scheduling
Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets, MassAllocations, MassBudgets, and Budget Formulas according to a schedule you define. For example, you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. In this topic, you will use automatic journal scheduling.

Procedure

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Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Define: Recurring link. . 4 The Define Recurring Journal Formula page enables you to define recurring journal . formula for transactions that have a common format or that you enter frequently. You can also create recurring journal formulas to create allocation entries.

Step

Action 5 Click the View menu. . or Press [Alt+V].
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Step Action 6 Click the Query By Example list. . 7 Click the Enter menu. . or Press [E]. 8 Enter the desired information into the Recurring Batch: Batch field. Enter "Rent . Expenses - Provision". 9 Click the View menu. . or Press [Alt+V]. 1 Click the Query By Example list. 0 . 1 Click the Run menu. 1 . or Press [R]. 1 Click the Generate button. 2 . or Press [Alt+G]. 1 Click the Schedule button. 3 . or Press [Alt+h]. 1 The Recurring Journal Parameters page enables you to enter parameters for 4 recurring journals. .

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Step

Action 1 Click in the Period field. 5 . 1 Enter the desired information into the Period field. Enter "Oct-07". 6 . 1 Click the Schedule button. 7 . or Press [Alt+c]. 1 The Submit Request page enables you to enter the name, parameters, language, and 8 other details of the request you want to submit. .

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Step

Action 1 Click the Schedule... button. 9 . or Press [Alt+d]. 2 The Schedule page enables you to create, view, and modify the schedule to run the 0 request. .

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Step

Action 2 Click the On Specific Days option. 1 . 2 Click in the End At field. 2 . 2 Enter the desired information into the End At field. Enter "10-DEC-2008 23:00:00". 3 . 2 Click the OK button. 4 . or Press [Alt+O].

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Step

Action 2 Click the Submit button. 5 . or Press [Alt+m]. 2 Click the OK button. 6 . or Press [Alt+O].

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Step

Action 2 Click the View menu. 7 . or Press [Alt+V]. 2 Click the Requests menu. 8 . or Press [R]. 2 The Find Requests page enables you to search for requests based on specific search 9 criteria. .

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Step

Action 3 Click the Specific Requests option. 0 . 3 Click in the Request ID field. 1 . 3 Enter the desired information into the Request ID field. Enter "5179684". 2 . 3 Click the Find button. 3 . or Press [Alt+i]. 3 The Requests page enables you to view details of your request, and access the View 4 Details, View Output, Diagnostics, and View Log pages. .

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Step

Action 3 Click the View Details... button. 5 . or Press [Alt+s]. 3 You have completed the Using Automatic Journal Scheduling procedure. 6 End of Procedure. .

Adding Attachments to a Journal Entry
The Attachments feature enables you to link objects, such as images and spreadsheets to General Ledger data. For example, you can attach spreadsheets to journal entries to support how the values for a journal were derived. The attachment will be linked to the journal entry, and can be viewed with the journal in the Enter Journals page. In this procedure, you will use the Enter Journals page to enter journal lines and add an attachment.
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Procedure

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the Journals: Enter link. .

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Step

Action 3 Click the New Journal button. . or Press [Alt+J]. 4 Use the Journals page to edit journal entries. One type of edit is to add an attachment . to the journal entry.

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Step

Action 5 Click in the Line field. . 6 Note: This procedure assumes that you already entered the journal header information. . 7 When you are actively updating journal lines, the Attachments button is disabled. . 8 Enter the desired information into the Line field. Enter "10". . 9 Click in the Account field. . 1 Enter the desired information into the Account field. Enter "01-130-1110-0000-000". 0 .

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Step Action 1 Enter the desired information into the Debit field. Enter "500.00". 1 . 1 Click in the Line field. 2 . 1 Click in the Account field. 3 . 1 Enter the desired information into the Account field. Enter "01-000-2225-0000-000". 4 . 1 Click in the Credit field. 5 . 1 Enter the desired information into the Credit field. Enter "450.00". 6 . 1 Before you add an attachment, you must post any active journal lines. 7 . 1 Click the Post button. 8 . or Press [Alt+P]. 1 Click the Yes button. 9 . or Press [Alt+Y]. 2 Click the Yes button. 0 .

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or 3 description. you can specify a document sequence number.. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 1 . category. 2 Click the OK button. After you specify the attachment details. .. you use the Source tab to add the attachment. 2 In the Attachments page. 2 . Page 144 . 2 Click the Attachments. button.

2 Enter the desired information into the Category field. 2 Click in the Data Type field. 6 . 2 Enter the desired information into the Data Type field. 3 When you click the File or URL field in the Attachments page. 2 Click the Source tab. 8 . 0 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Sequence field. . the system 1 automatically opens the File Upload page. Enter "10". 7 . You use the File Upload page to select the file you want to attach. 5 . 3 Click in the File or URL field. Enter "File". Enter "Journal". Page 145 . 4 . 2 Click in the Category field.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Browse and select the file you want to attach. button.. .. 2 Click the Browse. Page 146 .

Page 147 . 3 . 3 The Confirmation page verifies that your document has been uploaded successfully.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Submit button. 4 .

. Funds are checked or reserved for the entire batch. 6 . Checking or Reserving Funds for a Journal Batch If you are using budgetary control. or unreserve funds for individual journal entries or a journal batch. 3 You have completed the Adding Attachments to a Journal Entry procedure. you can check.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Yes button. Page 148 . reserve. 5 . or Press [Alt+Y]. whether you perform the fund check or reservation at the journal or batch level. 7 End of Procedure. 3 Your attachment name displays in the File or URL field.

Vision Operations (USA) link. 3 Click the Journals: Enter link. . 2 Click the General Ledger. criteria.Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar. . . 4 The Find Journals page enables you to search for journals based on specific search . you will check or reserve funds for a journal batch. Page 149 .

or Press [Alt+B]. view. . A batch can contain multiple journals. However. and modify a batch. Page 150 . period type. and chart of accounts. 6 The Batch page enables you to create. all the ledgers within a batch must have the same calendar.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Batch button. . each of which can belong to a different ledger.

9 Enter the desired information into the Period field. . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. You can create a journal batch for any Open or Future Enterable accounting period. 1 Click the Journals button. but you can only post batches in Open accounting periods. Enter "Sep-07". or Press [Alt+J]. Page 151 . . Expenses for Sep-07". Enter "Health & Welfare . 1 The Journals page enables you to enter all journal entries in a batch in the same 1 period. 8 Click in the Period field. 0 .

1 Click in the Description field. Page 152 . Enter "Health & Welfare 2 Expenses". 1 Enter the desired information into the Description field. 1 Click in the Line field. . 1 Enter the desired information into the Line field. Enter "Health & Welfare 4 Expenses for Sep-07". 6 . Enter "10".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Journal field. 3 . 5 . .

2 Click in the Line field. 2 Enter the desired information into the Account field. 9 . 2 . 0 . 2 Click in the Line field. 8 . 2 Enter the desired information into the Debit field. Enter "10000". Enter "01-760-6140-0000-000". Enter "01-760-2410-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 5 . 1 . 3 . Enter "10000". 7 . 2 Click the Check Funds button. 1 Click in the Debit field. 6 . 4 . 2 Click the Save button. 7 . 2 Enter the desired information into the Credit field. 2 Click in the Credit field. Page 153 . 1 Enter the desired information into the Account field.

2 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+k]. or Press [Alt+n]. 9 . 2 The Note page indicates that your transaction has passed a funds check. 0 . Page 154 . 8 . Step Action 3 Click the Reserve Funds button. or Press [Alt+O].

1 . or Press [Alt+O]. Page 155 . .Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page indicates that your transaction has passed funds reservation. 3 You have completed the Checking or Reserving Funds for a Journal Batch procedure. 3 End of Procedure. 3 Click the OK button. 2 .

Performing Account Inquiries You can perform an account inquiry to view actual. for both summary and detail accounts when querying on balances for a specific ledger. • Process consolidated balance inquiries. subledger detail. • View T-Accounts. In this topic. Upon completion of this lesson. reviewing budget balances in a master budget inquiry. budget inquiries. viewing T-Accounts. Procedure Page 156 . journal entry inquiries. • Perform budget inquiries.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. • Perform journal entry inquiries. • Drill down to subledger detail. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. You can also compute variances between two balance types. you will perform an account inquiry. • Review budget balances in a master budget inquiry. You can also view account balances for multiple ledgers. you will be able to: • Perform account inquiries. journal and subledger transaction information. and processing consolidated balance inquiries. budget. and encumbrance account balances for summary and detail accounts.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. Page 157 . Vision Operations (USA) link. Click the vertical scrollbar. 3 Click the vertical scrollbar. . 4 Click the Inquiry: Account link. . . . 2 Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Double-click the Inquiry list item. . 7 The Account Inquiry page enables you to perform an account inquiry to view actual. 6 Double-click the Account list item. budget. and encumbrance account balances for summary and detail accounts. . . Page 158 .

1 Click in the Accounting Periods: From field. Your data access set must provide read access . to at least one balancing segment value or management segment value to view balances for a ledger. . 2 . . 1 Enter the desired information into the Accounting Periods: From field. 0 . Enter "Vision Operations (USA)".Training Guide Oracle EBS R12 General Ledger Step Action 8 Specify a ledger or a reporting currency. Page 159 . Click in the Name field. Enter "Jan1 03". 1 Click in the Accounting Periods: To field. 9 Enter the desired information into the Name field.

Page 160 . • Total to view the cumulative ledger currency balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Accounting Periods: To field. 5 . 6 . 3 . • Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. • Statistical to only view balances entered using the Statistical currency. 1 Click the Currency Option list. Step Action 1 Click the Entered list item. Enter "Dec-03". 1 Specify the currency type to include in the inquiry using: 4 .

7 . 2 Click in the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. 1 Enter the desired information into the Entered field. 0 . 1 Click in the Accounts: Drilldown Record Indicator field. Page 161 . 2 The Find Accounts page enables you to search for an account. 1 . Enter "USD". 9 . 8 .

or Press [Alt+J]. 2 The Journals page displays the journal entry activity for the current account based on 5 your inquiry criteria. 2 Click the OK button. . 4 . 2 Click the Show Journal Details button. Page 162 . 3 . or Press [Alt+O]. 2 . Enter "03".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Company: Low field.

8 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Drilldown button. . Page 163 . or Press [Alt+D]. 6 . 2 The Consolidation Drilldown page displays information about the subsidiary balance 7 that was consolidated to the parent. Step Action 2 Click the Close button.

Page 164 . or Press [Alt+J]. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Show Full Journal button.

Page 165 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Detail Balances button. 1 . Page 166 . 3 The Summary Balances page displays the summary accounts into which the detail 4 account rolls up. or Press [Alt+B]. 3 Click the Summary Balances button. or Press [Alt+S]. . 2 . 3 The Detail Balances page displays the detail balances for the selected journal. 3 .

5 . 7 End of Procedure. 3 You have completed the Performing Account Inquiries procedure. Step Action 3 Click the Close button. or encumbrance journal entry batches for a ledger. budget. . Performing Journal Entry Inquiries You can perform an inquiry using the Find Journals page to obtain information about actual. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. Page 167 .

Training Guide
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In this topic, you will perform journal entry inquiries.

Procedure

Step

Action 1 Begin by navigating to the Find Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. .

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Step

Action 3 Click the vertical scrollbar. .

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Step

Action 4 Click the Inquiry: Journal link. . 5 Use the Find Journals page to find journal batches and journal entries. General . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to the Find Journals page. Your search results include information about actual, budget, or encumbrance journal entry batches for a ledger.

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Step

Action 6 Click in the Batch field. . 7 Click the Find button. . or Press [Alt+i]. 8 The Journal Entry Inquiry page displays journal batches or journals that meet your . query criteria in the Find Journals page.

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Step

Action 9 Click in the Batch Status field. . 1 Click the Review Journal button. 0 . or Press [Alt+u]. 1 The Journals page displays detailed information about the selected journal. 1 .

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Step

Action 1 Click the Close button. 2 .

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Step

Action 1 Click the Review Batch button. 3 . or Press [Alt+c]. 1 The Batch page displays detailed information on the selected batch in the Journal 4 Entry Inquiry page. .

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Step

Action 1 You can click Journals to go back to the Journals page. 5 Click the Journals button. . or Press [Alt+J].

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Step

Action 1 Click the Close button. 6 .

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Step

Action 1 Click the Close button. 7 .

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Step

Action 1 Click the Close button. 8 . 1 You have completed the Performing Journal Entry Inquiries procedure. 9 End of Procedure. .

Drilling Down to Subledger Details
When you perform an account or journal inquiry in General Ledger, you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). In this topic, you will drill down to subledger details.

Procedure

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Step

Action 1 Begin by navigating to the Account Balances page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Inquiry:Acct Analysis-Drilldown link. . 5 The Account Balances page enables you to search and view account balances in the . ledgers.

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Step

Action 6 Click in the Account From field. .

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Step

Action 7 Enter the desired information into the Account From field. Enter "01-000-1110-0000. 000".

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Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Account To field. . Page 182 .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Account To field. Page 183 . 000". Enter "01-000-1110-0000.

Page 184 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Type list. 0 .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Entered list item. Page 185 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field. 2 . Page 186 .

3 . Enter "USD". Page 187 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency field.

Page 188 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period From field. 4 .

Enter "Sep-07". 5 . Page 189 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period From field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period To field. 6 . Page 190 .

Enter "Dec-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period To field. Page 191 . 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Go button. Page 192 . 8 .

2 All the journal entries display for the account you specified.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 7. 0 . Page 193 . 9 .08 link.878.350.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 194 . 1 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. Page 195 . 2 .

Page 196 . . 3 Click the Summary Accounts button.Training Guide Oracle EBS R12 General Ledger Step Action 2 You can view a summary of the accounts in the selected ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the 01-000-1000-T-T link. 4 . Page 197 .

Page 198 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. 5 .

Page 199 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Summary Balances link.

by first drilling down to the Journals page. the net activity for the entry. the activity detail. You can also choose to view journals or subledger accounting entries as an activity summary report. Journals.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. and Journal Entry Inquiry pages. The system displays information such as the account. displayed in the T Accounts page. 2 You have completed the Drilling Down to Subledger Details procedure. . and the account balance. the net activity for the entry. the Enter Journals. and the account balance. 7 . Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format.T-accounts can be accessed from General Ledger. The page displays information such as the account. 8 End of Procedure. T-accounts can also be accessed by an account inquiry. Page 200 . displayed in the Activity Summary page.

4 Click the Inquiry: Journal link. Page 201 . . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step Action 1 Begin by navigating to the Journals Entry Inquiry page. . . you will view T-Accounts using the T Accounts page. Vision Operations (USA) link. Click the vertical scrollbar. 3 Click the vertical scrollbar.

Step Action 6 Click in the Batch field. 7 Click the Find button. depending on your navigation to the Find Journals page. Page 202 . . General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. or Press [Alt+i]. .Training Guide Oracle EBS R12 General Ledger Step Action 5 The Find Journals page enables you to find journal batches and journal entries. 8 The Journal Entry Inquiry page displays journal batches and journal entries. . .

or Press [Alt+u].Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Batch Status field. Page 203 . 0 . . 1 Click the Review Journal button. 1 The Journals page displays detailed information about the selected journal. 1 .

. the activity detail. 2 . button. 1 The T Accounts page displays General Ledger journals or subledger accounting 3 entries in a graphical T-account format. Page 204 . account. and the account balance. The system displays information such as the . the net activity for the entry. or Press [Alt+c].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T Accounts..

or Press [Alt+m]. . the net activity 5 for the entry. 1 The Activity Summary page displays information such as the account. Page 205 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Activity Summary button. and the account balances for journal or subledger entries. 4 .

For example. . 1 The Options page enables you to specify the display options and the default window 8 that will open the next time you view T-accounts. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. . Page 206 . You can also choose whether account balances should be displayed. 1 You can click the Options button and specify the default page that will open the next 7 time you want to view T-accounts. you can view T-Accounts by full accounting flexfield or by segment.

2 You have completed the Viewing T-Accounts procedure. and checks for budget variances and violations. 0 End of Procedure. Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. and then to budget journal details. Procedure Page 207 . . you can drill down from summary balances to detail account balances. you will perform a budget inquiry. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. In this topic. In addition. General Ledger compares summary balances between your master and detail budgets.

. 4 Click the Inquiry: Budget link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Budget Inquiry page. Page 208 . Click the vertical scrollbar. 2 Click the General Ledger. . 3 Click the vertical scrollbar. . . and detail budgets. Vision Operations (USA) link. 5 The Budget Inquiry page enables you to perform online inquiries about your master .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the Ledger and Budget you want to review. Enter "Jan1 01". you must enter a budget which has at least one open budget year. You can enter a master budget. . . 7 Enter the desired information into the Ledger field. 1 Click in the Accounting Periods: From field. . However. 1 Enter the desired information into the Accounting Periods: From field. 8 Click in the Budget field. Enter "Bis Corporate". 9 Enter the desired information into the Budget field. Click in the Ledger field. detail budget. . Enter "Vision Operations . (USA)". Page 209 . 0 . or a budget not associated with a master-detail relationship.

5 . 2 The Budget Balances page displays summary balances for the master budget. 4 . 1 Click in the Company: Low field. 1 Enter the desired information into the Company: Low field. or Press [Alt+B]. 1 Click the OK button. 9 . 7 . 1 Enter the desired information into the Accounting Periods: To field. 1 Click in the Summary Accounts drop-down field. 1 Click in the Summary Accounts field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 2 . 0 . 2 Click the Show Balances button. or Press [Alt+O]. 1 The Find Accounts page enables you to search for an account. 3 . 6 . Enter "01". Enter "Dec-01". Page 210 . 1 . 8 .

In this topic. 2 . you will review budget balances in a master budget. . 3 End of Procedure. 2 You have completed the Performing Budget Inquiries procedure. you can view summary balances for the master budget and drill down to the detail balances.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. You can also see master and detail budgets together. Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. Page 211 . or show only those periods for which the sum of the detail budget balances exceeds the master budget balance.

3 Click the vertical scrollbar. Enter your budget inquiry criteria. 2 Click the General Ledger. 5 The Budget Inquiry page enables you to review the budget balances. 4 Click the Inquiry: Budget link. Click the vertical scrollbar. . . Vision Operations (USA) link. Page 212 . . . . specifying a master budget.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Inquiry page.

Page 213 . Enter "Bis Corporate". . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Ledger field. . 7 Enter the desired information into the Ledger field. Enter "Vision Operations . 1 Click in the Accounting Periods: From field. 9 Enter the desired information into the Budget field. . (USA)". 0 . 1 Enter the desired information into the Accounting Periods: From field. Enter "Jan1 01". 8 Click in the Budget field.

Enter "Dec-01". 3 . 2 Click the Show Balances button. range. 1 Enter the desired information into the Company: Low field. for the master budget and summary account you specified. 9 . 1 Click in the Summary Accounts field. or Press [Alt+O]. 1 Click the OK button. 5 . 1 Click in the Summary Accounts drop-down field. 2 The Budget Balances page displays the period-to-date (PTD) Master Balance for 1 every period in the inquiry . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 0 . 7 . 4 . 1 Enter the desired information into the Accounting Periods: To field. or Press [Alt+B]. 6 . Enter "01". Page 214 . 2 . 1 Click in the Company: Low field. 1 The Find Accounts page enables you to search for your account.

Page 215 . 2 Click the Detail Accounts button to review the budget balances for the detail accounts 3 that roll up into the summary account for the selected period. or Press [Alt+D]. . 2 . Click the Detail Accounts button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 4 . 2 Click the Summary Balances button. or Press [Alt+S].

Procedure Page 216 . you will perform consolidated balance inquiries. 5 . . 2 You have completed the Reviewing Budget Balance in a Master Budget procedure. Processing Consolidated Balance Inquiries From your consolidated parent ledger. subsidiary ledger entries and details. subsidiary ledger. review consolidation journal entries and review subsidiary account balances. you can drill down to account balances. 6 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. In this topic.

. . Vision Operations (USA) link. Step Action 5 Double-click the Inquiry list item. . Page 217 . 3 Click the vertical scrollbar. 2 Click the General Ledger. Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. 4 Click the Inquiry: Account link. . 6 Double-click the Account list item. .

. budget. 9 Enter the desired information into the Accounting Periods: From field. Page 218 . 03". . Enter "Dec-03".Training Guide Oracle EBS R12 General Ledger Step Action 7 The Account Inquiry page enables you to perform an account inquiry to view actual. 1 Enter the desired information into the Accounting Periods: To field. Enter "Jan. and encumbrance account balances for summary and detail accounts. 1 . 0 . 1 Click in the Accounting Periods: To field. Step Action 8 Click in the Accounting Periods: From field.

Page 219 . Step Action 1 Click the Entered list item. 2 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Option list.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. 6 . 1 The Find Accounts page enables you to search for an account. Page 220 . 4 . 1 Click in the Company: Low field. 8 . 1 Enter the desired information into the Entered field. 7 . Enter "USD". 5 . 1 Click in the Accounts: Drilldown Record Indicator field.

2 The Journals page displays the journal entry activity for the current account based on 2 your inquiry criteria. Enter "03". . 0 . Page 221 . . or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Company: Low field. 9 . or Press [Alt+O]. 1 Click the Show Journal Details button. 2 Choose the Show Journal Details button to drill down to the Journals page. 2 Click the OK button.

2 The Detail Balances page displays the detail balance for the selected journal entry. 6 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Detail Balances button. 2 You have completed the Processing Consolidated Balance Inquiries procedure. 5 . . 2 Click the Close button. Page 222 . 4 . or Press [Alt+B]. 3 .

• Copy budget amounts from an existing budget. Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. management. you will be able to: • Define budgets. • Open a budget period. This enables you to track budgeted amounts against your control budget. Upon completion of this lesson. and budget periods. You can create budget hierarchies by assigning lower-level budgets to a master budget. Procedure Page 223 . You can use AutoCopy to create a new budget from an existing budget. you will define budgets. • Assign a budget period. In this topic.Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. 4 Click the Budget: Define: Budget link. 5 The Define Budget page enables you to create or copy budgets if your data access set . 3 Click the vertical scrollbar. . Vision Operations (USA) link. Page 224 . . . Click the vertical scrollbar. 2 Click the General Ledger. provides read and write access to the ledger and all of its balancing segment values or management segment values. . You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values.

R. 0 . . Enter "Jan-07". Enter "Open". 1 Click in the Budget Periods: Last field. 4 . 7 End of Procedure. Department budget". 3 . 6 . Enter "Human Resources . 7 Enter the desired information into the Budget field. 1 Click in the Status field. 2 . 1 . 1 Enter the desired information into the Status field. 9 Enter the desired information into the Description field. 1 Click the Save button. . Enter "Sep-07". 1 Enter the desired information into the Budget Periods: First field. Enter "H. 1 Enter the desired information into the Budget Periods: Last field. BUDGET". 8 Click in the Description field. . Page 225 . 1 You have completed the Defining Budgets procedure. 5 . 1 Click in the Budget Periods: First field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field.

You can create budget hierarchies by assigning lower-level budgets to a master budget. 2 Click the Budgets: Define: Budget link. This enables you to track budgeted amounts against your control budget. In this topic. Click the vertical scrollbar. . you will assign budget periods. . Page 226 .Training Guide Oracle EBS R12 General Ledger Assigning Budget Periods Create a budget to represent a collection of estimated amounts for a range of accounting periods. You can use AutoCopy to create a new budget from an existing budget. Procedure Step Action 1 Begin by navigating to the Define Budgets page.

. Once you save the . . . Page 227 . 8 Enter the desired information into the Status field. Step Action 4 Enter the desired information into the Budget field. you cannot change the first period. budget. Enter "Open".Training Guide Oracle EBS R12 General Ledger Step Action 3 In the Define Budget page. enter the first period of your budget. . 6 Enter the desired information into the Description field. . Enter "CORPORATE". Enter "5 Year". 5 Click in the Description field. 7 Click in the Status field.

1 Click the Save button. In this topic you will learn how to open a budget period using the Define Budget page. . and can span an unlimited number of fiscal years. Enter the desired information into the Budget Periods: Last field. 4 End of Procedure. Your budget can include up to sixty periods per 2 year. Opening a Budget Period Budget periods must be opened before data can be input and analyzed for defined budget. 1 Enter the desired information into the Budget Periods: First field. Enter "Dec-10".Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Budget Periods: First field. . 1 You have completed the Assigning Budget Periods procedure. 1 Click in the Budget Periods: Last field. . Enter "Jan-06". 3 . Procedure Page 228 . 1 . 1 Enter the last period for your budget. 0 .

. Page 229 . 5 Use the Define Budget page to define and open budget periods.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. . Click the vertical scrollbar. 2 Click the General Ledger. . 4 Click the Budgets : Define : Budget link. 3 Click the vertical scrollbar. . Vision Operations (USA) link. .

. Budget". . 9 Click in the Budget field. 7 Click the Query By Example menu. 0 . 8 Click the Enter menu. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. Page 230 . Enter "H. 1 Enter the desired information into the Budget field. or Press [Alt+V]. or Press [E].R. .

1 Click the Run menu. or Press [Alt+V]. or Press [Alt+V]. or Press [Alt+O]. 1 Click the Query By Example menu. 2 . or Press [Alt+O]. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 6 . 7 . Page 231 . or Press [Alt+Y]. 1 Click the Open Next Year button. 3 . 1 Click the View menu. 1 Click the Yes button. 1 Click the OK button. 4 . or Press [R]. 1 .

1 The Find Requests page enables you to search for the requests you submitted based on 9 specified search criteria. 1 . . 2 Click in the Request ID field. Step Action 2 Click the Specific Requests option. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Requests menu. or Press [R]. 0 . Page 232 .

Procedure Page 233 . In this topic. 2 . 2 Click the Find button. 4 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. Copying Budget Amounts from a Budget The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. . Enter "5175005". you will copy budget amounts from a budget. 3 . or Press [Alt+i]. 2 You have completed the Opening a Budget Period procedure. You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. Vision Operations (USA) link. Page 234 . provides read and write access to the ledger and all of its balancing segment values or management segment values. . . . 4 Click the Budgets: Define: Budget link. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. . 2 Click the General Ledger. 5 The Define Budget page enables you to create or copy budgets if your data access set . 3 Click the vertical scrollbar. Click the vertical scrollbar.

Enter "Auto copying budget . 1 . . Page 235 . 8 Click in the Description field. amounts from existing budget". 9 Enter the desired information into the Description field. . Enter "CORPORATE 2003". 1 Click in the Status field. 0 . 7 Enter the desired information into the Budget field. . 1 Enter the desired information into the Status field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. Enter "Open".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget Periods: First field. 0 . 3 . or Press [Alt+V]. button. 5 . 1 Enter the desired information into the Budget Periods: First field.. Page 236 . 9 . 1 Click the Yes button. 1 Click the CORPORATE 2002 list item. or Press [Alt+O]. 2 Click the View menu. 6 . 8 . or Press [Alt+A]. 7 . or Press [Alt+Y]. 1 Click in the Budget Periods: Last field. 1 Enter the desired information into the Budget Periods: Last field. Enter "Dec-03". 2 .. 4 . 1 Click the OK button. Enter "Jan-03". 1 Click the AutoCopy.

3 . . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Requests menu. 2 Click in the Request ID field. 2 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. or Press [R]. Page 237 . 1 . Step Action 2 Click the Specific Requests option.

. 2 Click the Find button. or Press [Alt+i]. 5 . drill down to view 7 details. and access the Diagnostics page. 2 The Requests page enables you to view request status information. Page 238 . 2 You have completed the Copying Budget Amounts From a Budget procedure. Enter "5175018". log and output information. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. 8 End of Procedure. 6 .

and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager.Training Guide Oracle EBS R12 General Ledger Managing Budget Organizations Managing Budget Organizations enables you to add or change individual accounts. password protection for the organization. assigning account ranges. view. Upon completion of this lesson. Procedure Page 239 . or modify access to your Budget Organization.define definition access sets and assign them to Responsibilities if you want to secure use. You can optionally. and defining new budget organizations. you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts Defining Budget Organizations You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. you will define a budget organization using the Define Budget Organization page. In this topic. Before you define a budget organization you must define your ledger using Accounting Setup Manager.

You can review. 2 Click the General Ledger. 5 Use the Define Budget Organization page to define budget organizations or update . This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. Select the . Vision Operations(USA). . but may want to add them later. Click the vertical scrollbar. 3 Click the vertical scrollbar. existing budget organizations. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. If you have defined at least one budget organization. responsibility General Ledger. 4 Click the Budgets: Define: Organization link. delete or copy ranges of Accounting Flexfields to your budget organizations. or if you do not currently need specialized budget organizations. Page 240 . Vision Operations (USA) link. . assign.

. 9 Enter the desired information into the Description field. If you have defined at least one budget organization.R. you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization. Enter "H. . enter a unique name in the Organization field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. Budget Organization". Enter the desired information into the Organization field. Budget organization names must be unique for a ledger. . 8 Click in the Description field. Page 241 . Enter "Human Resources . 7 To define a new budget organization that includes only specific ranges of accounts. Organization".

1 Enter the desired information into the Account field. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 You can specify the display sequence in the Display Sequence field for your account 0 segments. 1 Click in the Department field. 2 . 4 . Enter "3". Page 242 . Enter "4". Enter "1". . 3 . 8 . 1 Click in the Product field. for each segment. 1 Enter the desired information into the Company field. 1 Enter the desired information into the Department field. where n is the number of segments in your account. 7 . 1 Click in the Account field. . 1 In the Display Sequence page. enter a unique sequence number 1 from 1 to n. 1 Enter the desired information into the Sub-Account field. Click in the Display Sequence field. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. 6 . Enter "2". 1 Click in the Sub-Account field. 5 .

you will learn to assign account ranges to budget organizations. 2 Click the Save button. 1 . . End of Procedure. Procedure Page 243 . upload budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Product field. 2 Click the OK button. 2 . Assigning Account Ranges to Budget Organizations You can enter budget amounts. Enter "5". budget journals. In this topic. or Press [Alt+O]. and transfer budget amounts in any currency. You can calculate budget formulas and mass budget journals. 2 You have completed defining a budget organization using the Define Budget 3 Organization page. 0 .

4 Click the Budgets: Define: Organization link. Use this window to define budget organizations or update existing budget organizations. assign. Page 244 . . 2 Click the General Ledger. You can review. Click the vertical scrollbar. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. budget organization. You must define at least one budget organization before you can enter budget amounts. . 5 The Define Budget Organization page enables you to specify accounts by defining a . . Vision Operations (USA) link. . then assigning appropriate accounts to that organization. delete or copy ranges of Accounting Flexfields to your budget organizations.

Organization".R. . 0 . Page 245 . or Press [E]. 8 Click the Enter menu. 7 Point to the Query By Example menu. . or Press [Alt+V]. 1 Click the View menu. 9 Enter the desired information into the Organization field. . Enter "H.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. . or Press [Alt+V].

1 The Account Ranges page contains ranges of accounts that make up the budget. or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Point to the Query By Example menu. Page 246 . or Press [Alt+R]. 1 Click the Ranges button. 1 . 4 . 3 . 2 . 1 Click the Run menu.

1 Enter the desired information into the Company: Low field. 2 Enter the desired information into the Department: Low field. 2 Enter the desired information into the Sub-Account: Low field. 1 The Operations Accounting Flex page enables you to enter specified accounts within 7 the designated account range. 2 Click in the Account: Low field. Enter "0000". 1 . 6 . . Enter "10". 2 Enter the desired information into the Account: Low field. 5 . 4 . Enter "760". Enter "6175". 0 . 9 . 8 . Page 247 . 1 Click in the Accounts: Low field. Enter "6100". 2 Enter the desired information into the Account: High field. 1 Click in the Department: Low field. Enter "01". 3 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field.

or Press [Alt+O]. 9 . 2 Click the OK button. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Product: Low field. or Press [R]. 3 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. 3 Click the View menu. 6 . 0 . 2 Click the OK button. 2 Click the Save button. 8 . Page 248 . 3 Click the Requests menu. . 1 . 7 . or Press [Alt+O]. 2 Enter the desired information into the Product: Low field. or Press [Alt+V]. Enter "000".

3 Enter the desired information into the Request ID field. 3 Click in the Request ID field. Enter "5175080". and access the Diagnostics window. 4 . 6 . 5 . 3 The Requests page enables you to view request status information.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Specific Requests option. Page 249 . . log and output information. 3 . or Press [Alt+i]. 3 Click the Find button. drill down to view 7 details.

Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. When a budget organization has password protection. you must enter the password before reviewing. 8 . or Press [Alt+p]. entering. you can distribute budgeting responsibilities among your various organization managers. or changing budget information for any account within that budget organization. Page 250 . 3 You have completed the Assigning Account Ranges to Budget Organizations 9 procedure. End of Procedure. .

Page 251 . .Training Guide Oracle EBS R12 General Ledger In this topic. you will protect a budget organization with a password using the Define Budget Organization page. 2 Click the General Ledger. Click the vertical scrollbar. 4 Click the Budgets: Define: Organization link. . . Procedure Step Action 1 Begin by navigating to the Define Budget Organization page. . Vision Operations (USA) link. 3 Click the vertical scrollbar.

9 Click the Enter menu. 8 Click the Query By Example list.Training Guide Oracle EBS R12 General Ledger Step Action 5 The Define Budget Organization page enables you to define an organization. . 7 Click the View menu. Page 252 . . Step Action 6 Click in the Organization field. . or Press [Alt+V]. . .

or Press [Alt+S]. 2 .R. or Press [R]. 1 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [E]. Enter "H. or Press [Alt+V]. 1 Enter the desired information into the Organization field. Page 253 . 3 . 1 Click the View menu. 1 Click the Query By Example list. Organization". 1 Click the Run menu. 1 Click the Set Password button. 0 . 4 .

Enter "welcome". 8 . 7 . 5 . Page 254 . 6 . 1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the New Password field. 1 Click the OK button. Enter "welcome". 1 Enter the desired information into the New Password field.

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. 2 You have completed the Protecting a Budget Organization with a Password procedure. Procedure Page 255 . Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization. 9 . 0 End of Procedure. In this topic. you will learn to add or change individual accounts. You can add new accounts to your budget organization that fall within the designated range. General Ledger sorts the accounts in ascending order by ordering segment value. or you can temporarily delete accounts from the budget organization.

delete or copy ranges of Accounting Flexfields to your budget organizations. Use this window to define budget organizations or update existing budget organizations. Page 256 . 3 Click the vertical scrollbar. Vision Operations (USA) link. then assigning appropriate accounts to that organization. You must define at least one budget organization before you can enter budget amounts. assign. . . 5 The Define Budget Organization page enables you to specify accounts by defining a . Click the vertical scrollbar. 4 Click the Organization link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. You can review. budget organization. 2 Click the General Ledger. . .

Enter "H. Organization".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. . 9 Click the Enter menu. 0 . Page 257 . 1 Enter the desired information into the Organization field. or Press [E].R. 8 Point to the Query By Example menu. 7 Click the View menu. . . or Press [Alt+V]. .

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Step Action 1 Click the View menu. 1 . or Press [Alt+V]. 1 Point to the Query By Example menu. 2 . 1 Click the Run menu. 3 . or Press [R]. 1 Click the Ranges button. 4 . or Press [Alt+R]. 1 The Account Ranges page contains ranges of accounts that make up the budget. 5 .

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Step

Action 1 Click the Range Assignments button. 6 . or Press [Alt+a]. 1 The Account Assignments page enables you to assign, upload, and transfer budget 7 amounts in any currency. .

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Step

Action 1 Click in the Account field. 8 . 1 Enter the desired information into the Account field. Enter "01-760-6165-0000-000". 9 . 2 Click the Save button. 0 . 2 You have completed the Adding or Changing Individual Accounts procedure. 1 End of Procedure. .

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Budget Formulas
Budget Formulas includes information on creating a budget formula entry, entering budget formula entry lines, copying existing budget formulas, and changing a budget formula entry. Upon completion of this lesson, you will be able to: • Create a budget formula entry. • Enter a budget formula entry line. • Copy existing budget formulas. • Change a budget formula entry.

Creating a Budget Formula Entry
Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year. When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create a budget formula entry using the Define Budget Formula page.

Procedure

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Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to create a budget formula entry. . In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

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Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates. 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 .

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Step Action 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Use the Effective Dates: From/To fields to enter a range of effective dates to limit use 3 of the budget formula to a specific time . interval. Note that the effective dates are based on the system date. Users will be prevented from generating budget formulas if the system date falls outside the effective date range. 1 Click in the Effective Dates: From field. 4 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN5 2008". . 1 Click in the Effective Dates: To field. 6 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN7 2008". . 1 Click the Save button. 8 . 1 You have completed creating a budget formula entry using the Define Budget 9 Formula page. . End of Procedure.

Creating Budget Formula Entry Lines
When you create budget formula entries, you will also create budget formula entry lines. Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year.

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When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create budget formula entry lines, using the Define Budget Formula page.

Procedure

Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. .

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Step Action 5 Before you create budget formula entry lines, you will use the Define Budget . Formula page to create a budget formula entry. In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates.

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Step Action 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 . 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Click in the Effective Dates: From field. 3 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN4 2008". . 1 Click in the Effective Dates: To field. 5 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN6 2008". . 1 Once you have created the budget formula entry, you will use the Lines button on the 7 Define Budget Formula page to enter the formula. . 1 Click the Lines button. 8 . or Press [Alt+n].

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Step Action 1 You will use the Journal Entry Lines page to enter the details of line, line description, 9 account information as well as to enter a formula. . 2 In the Line field, enter a line number to set the order of your recurring journal entry 0 lines. .

Step

Action 2 Click in the Line field. 1 . 2 Enter the desired information into the Line field. Enter "1". 2 .

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Step Action 2 Click in the Account field. 3 . 2 In the Account field, enter the account whose budget amount you want to calculate 4 with a formula. . 2 Enter the desired information into the Account field. Enter "01-110-6100-0000-000". 5 . 2 In the Step field, enter a Step number to specify the order in which you want to process 6 the steps in . your formula. Each formula can contain an unlimited number of steps. 2 Click in the Formula: Step Number field. 7 . 2 Enter the desired information into the Formula: Step Number field. Enter "1". 8 . 2 You will now enter a factor for the formula step using the Amount or the Account 9 field. . There are two types of factors you can use. You can: • Enter a fixed amount in the Amount field. • Specify an account in the Account field to use a balance in the formula calculation. You can use standard, end-of-day, or average balances in your formula lines. You will enter a fixed amount to enter a factor for the formula step using the Amount field. 3 Click in the Formula: Amount field. 0 . 3 Enter the desired information into the Formula: Amount field. Enter "1500". 1 .

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Step Action 3 Click the Save button. 2 . 3 You have completed creating budget formula entry lines using the Define Budget 3 Formula page. . End of Procedure.

Copying Existing Budget Formulas
You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch. In this topic, you will copy an existing budget formula using the Define Budget Formula page.

Procedure

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Step Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to copy an existing budget formula. . In this page, you will enter a Batch Name, Description, and Ledger for the new budget formula batch. Note that if you use reporting currencies (journal or subledger level), you can enter a reporting currency instead of a ledger.

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You can use any combination of fixed amounts and account balances. Note that you can only copy budget formula batches for the same ledger or reporting currency. . or Press [Alt+O]. 7 Enter the desired information into the Recurring Batch: Batch field. 9 Click the AutoCopy. 1 Click the Training . . or Press [Alt+A]. 3 .. . End of Procedure.Feb 2008".Jan 2008 list item. 1 Click the Save button. 1 You have completed copying an existing budget formula using the Define Budget 4 Formula page. 1 Click the OK button. Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. . You can modify the budget formula entries you copied. . 1 Use the Source Batches page to enter the Source Batch whose formulas you want to 0 copy.. Enter "Training . Your budget formulas can be simple or complex. 1 . 8 Choose the AutoCopy button to copy the existing budget formula. button. . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Recurring Batch: Batch field. including actual Page 272 .

When you define budget formulas. Procedure Step Action 1 Begin by navigating to the Define Budget Formula page. statistics. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger or budget amounts. you create a budget formula batch. you will change a budget formula entry. and period-to-date or year-to-date balances from the current period. In this topic. Vision Operations (USA) link. . prior period or same period last year. 2 Click the General Ledger. and each entry contains one or more formulas. . Page 273 . The batch contains one or more budget entries. Use budget batches and entries to group your budget formulas.

. formula entry.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 7 Use the Find Recurring Batches page to query the name of the budget formula batch . 8 Click the Training 2008 list item. Page 274 . . to enter a budget formula entry line. button. 5 Use the Define Budget Formula page to create a budget formula batch or budget . Step Action 6 Click the Find.. you want to change. . and to copy budget formulas from an existing batch. .. 4 Click the Budgets: Define: Formula link.

0 . 1 Click the Lines button.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the OK button. or Press [Alt+O]. 1 Use the Journal Entry Lines page to review or change the formula entry lines. or Press [Alt+n]. . Page 275 . 1 .

1 Click in the Account field. 3 . 0 End of Procedure. 9 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 4 . Enter "1". Enter "1600". 1 Enter the desired information into the Formula: Amount field. 1 Click the Save button. Enter "01-110-6100-0000-000". 1 Click in the Formula: Amount field. Enter "1". 1 Enter the desired information into the Account field. Page 276 . 7 . 8 . 6 . 2 . 1 Enter the desired information into the Formula: Step Number field. . 2 You have completed the Changing a Budget Formula Entry procedure. 1 Click in the Formula: Step Number field.

you will be able to: • Enter budget amounts for multiple accounts. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances. you will enter budget amounts for multiple accounts. • Enter budget rules. and journal batches. • Export a budget worksheet. • Enter budget journals. In this topic. You can enter budget amounts for each account in the budget organization one-by-one. or you can use worksheet mode to enter budgets for several accounts at once. Procedure Page 277 .Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. • Create unposted journal batches. Upon completion of this lesson. rules to distribute amounts. Budget rules enable you to distribute budget amounts for all periods. journal entries.

. . . Click the vertical scrollbar. Enter "CORP BUD 2003-6". You cannot enter amounts for a budget that is frozen. 2 Click the Budgets: Enter: Amounts link. . Step Action 4 Enter the desired information into the Budget field. Page 278 . . 5 Click in the Budget Organization field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. 3 The Enter Budget Amounts page enables you to enter the amounts for your budget.

. 1 Click in the Company: Low field. Enter "Jan06". 1 Enter the desired information into the Company: Low field. Enter "01". 8 Enter the range of accounting periods to which you want to budget. If the . . . 1 . You can specify one or more segment values (or wildcards) to restrict the query. . budget organization is password-protected. . 1 Click in the Account field. 6 . Page 279 . Enter the desired information into the Budget Organization field. Enter the desired information into the Accounting Periods From field. Enter "Operations". 1 The Find Accounts page enables you to query the accounts within the chosen budget 3 organization for which you want to enter budgets. Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. 4 . 5 . 9 Click in the To field. you must enter the password before you can enter budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. 1 Click the Worksheet Mode tab. 1 Click in the Department: Low field. 1 The Worksheet Mode tab enables you to review and enter budget amounts for several 0 accounts at once. 2 . 7 Click in the Accounting Periods From field.

2 Click the Yes button. 4 . 2 Enter budget amounts for accounts and periods in the designated range. . 5 . 8 . Enter "600".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. 2 Select the Post button to submit a concurrent request that updates your account budget 3 balances. 9 . or Press [Alt+O]. Enter "1000". 2 Click in the Jan-06 field. or Press [Alt+P]. Enter "10000". or Press [Alt+Y]. 2 Enter the desired information into the Jan-06 field. 1 Click in the Jan-06 field. 7 . 2 Click the OK button. Page 280 . . 1 . Click the Post button. 2 . 0 Enter the desired information into the Jan-06 field. 1 Click the OK button.

6 End of Procedure. You can use budget rules to help you enter budgets quickly and easily. 2 You have completed the Entering Budget Amounts for Multiple Accounts procedure. . Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. In this topic. you will entering budget rules to distribute budget amounts. Procedure Page 281 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O].

2 Click the Budgets: Enter: Amounts link. Step Action 4 Enter the desired information into the Budget field. Enter "CORP BUD 2003-6". . Click the vertical scrollbar. Page 282 . . 5 Click in the Budget Organization field. 3 The Enter Budget Amounts page enables you to enter the budget rules to distribute . budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. . .

8 Enter the range of accounting periods to which you want to budget. Enter the desired information into the Budget Organization field. . If the . Enter "01". Enter the desired information into the Accounting Periods From field. 1 Click in the Company: Low field. 7 Click in the Accounting Periods From field. you must enter the password before you can enter budget amounts. 1 Click in the Department: Low field. 6 . . 1 . . Page 283 . Enter "Jan06". budget organization is password-protected.Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. 1 Click the Single Row Mode tab. 9 Click in the To field. . 5 . 4 . 1 Enter the desired information into the Company: Low field. Enter "Operations". Single Row mode. 2 . 1 The Single Row Mode tab enables you to review and enter budget information for one 0 account at a time. 1 The Find Accounts page enables you to query the account for which you are entering 3 budgets. 1 Click in the Account field. You will also see a total for all budget periods when you use the .

or Press [Alt+R]. or Press [Alt+O]. 8 . 9 . Page 284 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. 1 Click the Budget Rules button. 7 . . 2 The Budget Rules page enables you to choose the rule you want to use to calculate 0 and distribute budget amounts for the account. Enter "600". 1 Click the OK button.

Page 285 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Rule list. Step Action 2 Click the Repeat Per Period list item. 2 . 1 .

or Press [Alt+A]. Enter "100". Page 286 . . 3 . 2 Enter the amount you want to use with your budget rule. 2 Click the OK button. 4 Enter the desired information into the Amount field. 5 . 6 . 2 Click the Apply button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount field.

End of Procedure. Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances. 2 You have completed the Entering Budget Rules to Distribute Budget Amounts 9 procedure. Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. Page 287 . You can use budget rules to calculate budget journal amounts automatically. . 2 Click the Save button. 8 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Total field.

Page 288 . Click the vertical scrollbar. Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic.Training Guide Oracle EBS R12 General Ledger When you post budget journals. the journal amounts update existing budget balances. You can review and change your budget journals before posting them. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page. . you will enter budget journals using the Enter Budget Journals page.

specify the organization for the account to which . Page 289 . 4 In the Budget Organization field. Note that if your budget organization has been secured using definition access sets. . You cannot use a budget that is frozen. If the budget organization is password-protected. 3 You will use the Enter Budget Journals page to enter the budget journals for the . Step Action 5 Click in the Budget Organization field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Budgets: Enter: Journals link. you must enter the password before you can enter budget journals. . budget you want to update. you must have Use access to the budget organization to be able to use it for budget entry. you want to budget.

2 You have completed entering budget journals using the Enter Budget Journals page. Enter "500". 1 Once you have specified the account details. 7 . 2 Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Company: Low field. 8 . Enter "01". 2 . Page 290 . . 1 Enter the desired information into the Company: Low field. 5 . 0 . enter a debit or credit amount for each 9 period in the Debit and Credit fields. 2 When you save your entries. . 3 . 2 Click the Save button. 6 . 2 Click in the Debit field. 1 . Enter "1000". 1 Enter the desired information into the Department: Low field. the journal amounts updates existing budget balances. 1 Click in the Department: Low field. 4 End of Procedure. you do not have to enter journal amounts. Note: If you want to use budget rules to calculate and distribute budget amounts.

Training Guide Oracle EBS R12 General Ledger Creating Unposted Journal Batches After you enter budget journals. Page 291 . you must check and reserve funds for the budget journal batches. . If you are using budgetary control. 2 Click the Budgets: Enter: Journals link. you will run journal import to create unposted journal batches. Click the vertical scrollbar. . In this topic. you will create unposted journal batches using the Enter Budget Journals page. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page.

Enter "Jan.Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Enter Budget Journals page to enter your budget journal . 5 Enter the desired information into the Budget Organization field. "Operations". . 7 Enter the desired information into the Accounting Periods From field. . 06". Enter . 6 Click in the Accounting Periods From field. . including the budget debit and credit amounts. information. 8 Click in the To field. Page 292 . Step Action 4 Click in the Budget Organization field.

1 Enter the desired information into the Department: Low field. 1 . 1 Once you find the account. 1 Enter the desired information into the Company: Low field. 8 . 5 . . 1 Click in the Account field. 6 . 4 . Enter "500". 7 . . 1 In the Find Accounts page. 2 . 1 Click in the Department: Low field. enter the budget debit and credit amounts. Enter "01".Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Journal Mode tab. 1 Click the OK button. 1 Select the Journal Mode tab in the Enter Budget Journals page to enter budget 0 amounts in a journal format. or Press [Alt+O]. 1 Click in the Company: Low field. you will enter the details of the account. Page 293 . 3 .

enter a unique journal batch name in the Journal Batch 3 field. 2 . . 2 Click the Create Journals. or Press [Alt+J]. you will click the Create Journals button. button.. Enter "5000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Debit field. Page 294 . 0 . 9 . 2 In the Create Journals page. 2 To create a budget journal batch. 2 Enter the desired information into the Debit field. You will also use this page to enter a category for your budget journal batch in the Category field.. 1 .

4 . 2 Enter the desired information into the Category field. Page 295 . 6 . 2 Once you have entered the values for the journal batch and category.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Journal Batch field. . 2 Click in the Category field. . 2 Enter the desired information into the Journal Batch field. click the Done 8 button and save your changes. 7 . Enter "CORP BUD 20035 6 ADJ 01". Enter "Adjustment".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Done button. button. or Press [Alt+D]. 2 . Step Action 3 Click the Save button.. 0 . 9 . 3 Click the Create Journals.. Page 296 . 3 Navigate back to the Create Journals page to check funds or to reserve funds. 1 .

4 . 3 You will use the Create Journals page to reserve funds. or Press [Alt+R]. 3 . Step Action 3 Click the Reserve Funds button. Select the Check Funds button to verify available funds for the budget journal batch. Select the Reserve Funds button to reserve funds for the budget journal batches. Page 297 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J].

8 . . 3 Click the View Results button. 3 In the Budgetary Control Results page. or Press [Alt+O]. Page 298 . you can review the results of your funds 9 action request. 3 Click the View Results button in the Create Journals page to open the Budgetary 7 Control Results page. or Press [Alt+i]. your funds status will change to Passed or Failed. . The Funds Status changes to In Process after you click Check Funds or Reserve Funds. 3 Click the OK button. you cannot change your budget journal amounts unless you first unreserve the funds. . After the funds check or reservation process completes.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page will display to confirm that your transaction has passed funds 5 reservation. Note: Once your funds reservation has passed. 6 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Account Combination link. Page 299 .

1 . Page 300 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Close Window link.

or Press [Alt+D]. 4 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Done button. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. and then automatically upload your revised budget amounts to General Ledger. Page 301 . . 3 . 4 You have completed creating unposted journal batches using the Enter Budget 4 Journals page. End of Procedure. 2 . modify it in Excel. or Press [Alt+O].

even when you are disconnected from your corporate database. Click the Vertical scrollbar. In this topic. you will export a budget worksheet using the Budget Wizard. or perform budget analysis work on a different PC. you can easily save your worksheets to your local hard disk or floppy disk. . Vision Operations (USA) link. By using Excel to create budget worksheets. Page 302 . Procedure Step Action 1 Begin by navigating to the Budget Wizard page.Training Guide Oracle EBS R12 General Ledger You can also analyze budgets by downloading both actual and budget balances from General Ledger. then using Excel to perform comparisons between the actual and budget values. 2 Click the General Ledger. . making it possible to edit them later.

Page 303 . such as budget. currency and the budget dates. . 4 You will use the Document Parameters page to enter the selection criteria parameters . select a budget that you have defined in Oracle General Ledger. 5 In the Budget field. organization. . account details.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Budgets: Launch Budget Wizard link.

.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. Page 304 .

General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Budget field. Page 305 . select a budget organization that you have defined in Oracle . 8 In the Organization field. . Enter "CORP BUD 2002-5". Your budget organization determines the accounts against which you can budget.

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Organization field. . Page 306 .

Enter "ALL". 0 . Page 307 . . 1 In the Account From and To fields.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Organization field. enter the starting and ending account range for 1 your selected budget organization.

2 . Page 308 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account From field.

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Step

Action 1 Enter the desired information into the Account From field. Enter "01-110-5110-00003 000". .

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Step

Action 1 Click in the Account To field. 4 .

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Step

Action 1 Enter the desired information into the Account To field. Enter "01-480-5110-00005 000". . 1 In the Currency field, you will select the currencies defined for your selected budget 6 organization. .

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Step

Action 1 Click the Currency list. 7 .

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Step

Action 1 Click the USD list item. 8 . 1 In the From Period and To Period fields, select the starting period for your selected 9 budget. .

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Step

Action 2 Enter the desired information into the From Period field. Enter "Jan-02". 0 .

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Step

Action 2 Click in the To Period field. 1 .

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Step

Action 2 Enter the desired information into the To Period field. Enter "Jan-05". 2 .

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Step

Action 2 Click the Create Document button. 3 . 2 In the Document Creation Review page, you can review details such as layout, 4 organization, currency, and dates. .

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Step

Action 2 Click the Create Document button. 5 . 2 In the Information page, you will be prompted to download the file and save it to your 6 desktop. .

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Step

Action 2 Click the Save button. 7 . or Press [Alt+S]. 2 You have completed exporting a budget worksheet using the Budget Wizard. 8 End of Procedure. .

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Transferring Budget Amounts
Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. Upon completion of this lesson, you will be able to: • Transfer budget amounts using Budgetary Control. • Enter budget transfer amounts.

Transferring Budget Amounts Using Budgetary Control
Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget. The accounts may belong to the same or different budget organizations. You can transfer fixed amounts or a percentage of an account's budget balance. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. Post the budget journal batch to update your budget balances. In this topic, you will transfer budget amounts using budgetary control.

Procedure

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Step Action 1 Begin by navigating to the Budget Transfer page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Budgets: Enter: Transfer link. . 4 Use the Budget Transfer page to enter the Budget, Batch Name, Currency, Budget . Organizations, and Accounts for the budget transfer.

Step

Action 5 Click in the Budget field. .

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Step Action 6 Enter the desired information into the Budget field. Enter "CORP BUD 2002-5". . 7 Click in the Batch Name field. . 8 Enter the desired information into the Batch Name field. Enter "Transfer". . 9 Click in the From: Budget Organization field. . 1 Enter the desired information into the From: Budget Organization field. Enter 0 "Operations". . 1 Click in the From: Account field. 1 . 1 Enter the desired information into the From: Account field. Enter "01-110-51102 0000-000". . 1 The To Budget Organization can be the same or different from your From Budget 3 Organization. If the budget organization is password-protected, you must enter the . password before you can transfer budget amounts. Click in the To: Budget Organization field. 1 Enter the desired information into the To: Budget Organization field. Enter 4 "Operations". . 1 Click in the To: Account field. 5 . 1 Enter the desired information into the To: Account field. Enter "01-480-5110-00006 000". .

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2 Enter the desired information into the Period field. 0 . Step Action 1 Click in the Period field. or Press [Alt+a]. Enter "JAN-02". 7 . . 9 . Page 323 . 1 Use the Transfer Amounts page to specify the fixed amounts or percentages of 8 account balances you want to transfer.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transfer Amounts button.

Page 324 . 2 Click the Yes button. 3 . 2 Click the Show YTD Balances button. You can enter the period for which you want to transfer budget amounts in an open budget year. Enter "2000". General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts. 2 . 2 Use the Decision page to confirm your transfer. or Press [Alt+Y]. 5 . 2 You have completed the Transferring Budget Amounts Using Budgetary Control 7 procedure. 1 . End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Transfer: Amount field. 2 Click the Save button. 4 . 2 Enter the desired information into the Transfer: Amount field. 6 . or Press [Alt+S]. you will enter budget transfer amounts. . In this topic. Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period.

Batch Name. . Currency. 3 Click the vertical scrollbar. . and Accounts for the budget transfer.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Transfer page. 5 Use the Budget Transfer page to enter the Budget. Organizations. Page 325 . . Click the vertical scrollbar. Vision Operations (USA) link. 2 Click the General Ledger. Budget . . 4 Click the Budgets: Enter: Transfer link.

.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . 0 . Enter "CORP BUD 2002-5". Enter "Transfer". . 8 Click in the Batch Name field. 7 Enter the desired information into the Budget field. 1 Enter the desired information into the From: Budget Organization field. Page 326 . . . 9 Enter the desired information into the Batch Name field. 1 Click in the From: Budget Organization field. Enter 1 "Operations".

1 Click in the To: Account field. 6 . 1 Click in the To: Budget Organization field. Enter 5 "Operations". 1 Click the Transfer Amounts button. 1 Enter the desired information into the From: Account field. 1 Enter the desired information into the To: Account field. The page displays old balances for the accounts from and to which you want to transfer amounts. accounts and period you specify. 2 . . 1 Use the Transfer Amounts page to enter the period for which you want to transfer 9 budget amounts. Enter "01-110-51103 0000-000". Page 327 . . 1 Enter the desired information into the To: Budget Organization field. These balances are the year-to-date budget balances for the budget. The period that you choose must be in an open budget year.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From: Account field. Enter "01-480-5110-00007 000". . 8 . 4 . .

2 . Page 328 . 4 . 1 . Enter "5000". 2 Enter the desired information into the Period field. 2 Click in the Period field. 0 . Enter "JAN-02". 2 Click in the Transfer: Amount field. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 2 Enter the desired information into the Transfer: Amount field.

5 . Enter "Mar-02". Enter "25500".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Period field. 2 Enter the desired information into the Period field. . Page 329 . 9 . 6 . 2 Click in the Period field. 2 Enter the desired information into the Transfer: Amount field. 3 Enter the desired information into the Transfer: Amount field. 3 End of Procedure. 1 . 3 Click in the Transfer: Amount field. 7 . 3 You have completed the Entering Budget Transfer Amounts procedure. 2 Click in the Transfer: Amount field. 2 . Enter "FEB-02". Enter "18000". 8 . 3 Click the Save button. 0 .

you will be able to: • Freeze budget formula batches. organizations. In this topic. and for a range of accounts. you can still use the formulas for budgets for which the formula batch is not frozen. Upon completion of this lesson. you cannot use the formulas to calculate budget amounts for the specified budget. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget. budget formula batch. When you freeze a budget formula. • Freeze budgets for a range of accounts. or a range of budget account combinations to prevent accidental or unauthorized changes. budget organization.Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. However. you will freeze a budget formula batch. You can freeze or unfreeze budget formula batches. Procedure Page 330 . • Freeze budget organizations.

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. 5 Use the Find Budget page to query the ledger and budget for the budget formula that . Page 331 . 2 Click the General Ledger. Note: When you freeze the formula batch. . Vision Operations (USA) link. . you want to freeze. Click the vertical scrollbar. you freeze it only for the budget you specify here. 3 Click the vertical scrollbar. . 4 Click the Budgets: Freeze link.

or Press [S]. Page 332 . 1 You have completed Freezing Budget Formula Batches procedure. . 8 Click the Frozen option. 0 End of Procedure. . . 9 Click the Save menu. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. . 7 Click the OK button. .

or a range of budget account combinations to prevent accidental or unauthorized changes.Training Guide Oracle EBS R12 General Ledger Freezing Budget Organizations Freeze Budget page helps you to freeze a budget. you can still enter budget amounts for budgets for which the budget organization is not frozen. Page 333 . Procedure Step Action 1 Begin by navigating to the Freeze Budget page. Vision Operations (USA) link. you will freeze a budget organization. However. You can freeze or unfreeze budget organizations. . you cannot budget to the accounts belonging to that budget organization for the budget specified. budget organization. Click the vertical scrollbar. budget formula batch. when you freeze a budget organization. However. In this topic. 2 Click the General Ledger. .

4 Click the Budgets: Freeze link. . or Press [Alt+O]. organization you want to freeze. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Page 334 . 7 Click the OK button. 5 Use the Find Budget page to find the appropriate ledger and budget for the budget . . . Step Action 6 Click the <Budget to be frozen> list item.

budget organization. You can freeze or unfreeze ranges of budget accounts. Click the Organizations tab. 0 . belonging to that budget organization for the budget specified. you will freeze budgets for a range of accounts. Procedure Page 335 . Note that when you freeze a range of budget accounts. In this topic. 1 End of Procedure. or a range of budget account combinations to prevent accidental or unauthorized changes. . you can still enter budget amounts for budgets for which the range of accounts is not frozen. However. you cannot budget to those accounts for the budget specified. . Freezing Budgets for a Range of Accounts Freeze Budget page helps you to freeze a budget.Training Guide Oracle EBS R12 General Ledger Step Action 8 When you freeze budget organizations. 1 You have completed Freezing Budget Organizations procedure. 9 Click the Frozen option. 1 Click the Save button. you cannot budget to the account combinations . budget formula batch.

5 Use the Find Budget page to find the ledger and budget for the accounts you want to . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. . . Page 336 . freeze. Click the vertical scrollbar. . 3 Click the vertical scrollbar. 2 Click the General Ledger. 4 Click the Budgets: Freeze link. Vision Operations (USA) link.

9 Click the Frozen option.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. 8 Use the Organizations tab to select the budget organization for the account range you . 7 Click the OK button. . or Press [Alt+O]. . Click the Organizations tab. When you freeze ranges of account combinations. 1 Click the Account Ranges button. Page 337 . 0 . want to freeze. you cannot use that budget associated with those account combinations for the budget specified. .

1 Click in the Department: Low field. 2 . Enter "01". fall within the designated budget organization. 1 Use the Operations Accounting Flex page to enter the low and high accounts for the 1 range. 1 Enter the desired information into the Department: Low field. 3 . Page 338 . Step Action 1 Enter the desired information into the Company: Low field. You can enter an unlimited number of non-overlapping ranges as long as they . 4 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+A]. Enter "000".

3 End of Procedure. Enter "000". Enter "0000". 1 Click in the Sub-Account: Low field. 2 Enter the desired information into the Product: Low field. 7 . 1 Enter the desired information into the Sub-Account: Low field. 2 You have completed Freezing Budgets for a Range of Accounts procedure. 2 . or Press [Alt+O]. 1 . 6 . 1 Enter the desired information into the Account: Low field. 1 Click in the Product: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account: Low field. 2 Click the OK button. 5 . 2 Click the Save button. Enter "1410". Page 339 . . 0 . 9 . 8 .

you will be able to: • Define encumbrance types. Defining Encumbrance Types You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process.Training Guide Oracle EBS R12 General Ledger Encumbrance Accounting Encumbrance Accounting includes information on defining encumbrance types. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. you will define an encumbrance type using the Encumbrance Types page. General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. In this topic. Upon completion of this lesson. viewing funds available. and carrying forward year-end encumbrance and budget balances. • Enter encumbrances. Procedure Page 340 . entering encumbrances. • View funds available. • Carry forward year-end encumbrance and budget balances.

you will enter a name and description. and save your work. To define an encumbrance type. . Click the vertical scrollbar. Page 341 . or change the names of the standard encumbrance types to reflect the terminology you use within your organization. 3 You will use the Encumbrance Types page to define an encumbrance type. . You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. .enable the encumbrance type. 2 Click the Setup: Journal: Encumbrances link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Encumbrance Types page. You can define as many additional encumbrance types as you want.

Page 342 . End of Procedure. PO". 7 Enter the desired information into the Description field. Enter "Obligation . Req to PO". 6 Click in the Description field. 9 You have completed defining an encumbrance type using the Encumbrance Type . page. 5 Enter the desired information into the Encumbrance Type field. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Encumbrance Type field. Enter "Requisition becomes . . . 8 Click the Save button.

Entering encumbrances is a similar process to entering actual journals.Training Guide Oracle EBS R12 General Ledger Entering Encumbrances You can enter and update encumbrance entries. • Open an encumbrance year. The batch can only have journals for only one primary or secondary ledger. date. You will group your encumbrances by encumbrance type. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables. and preparer. Procedure Page 343 . You can enter encumbrances only in your ledger currency. organize them into batches. Before entering encumbrances manually. In this topic. you will enter encumbrances using the Enter Encumbrances page. • Define your encumbrance types.

Step Action 3 Click the New Batch button. or Press [Alt+B]. This is because before entering encumbrances manually. page. you will organize them into batches. Page 344 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Encumbrances page . 2 When you click the Encumbrance link. but also the Find Journals page. it displays not only the Enter Encumbrances . Click the Journals: Encumbrance link. . You will use the Find Journals page to enter a new batch.

. . 6 Enter the desired information into the Batch field. and an optional Control Total. Enter "EB112005". Step Action 5 Click in the Batch field. You can enter encumbrances up to the last period of your latest open encumbrance year. Page 345 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Batch page to enter a batch name in the Batch field. You will also use this page to enter an appropriate accounting period in the Period field. . 7 Click in the Period field. .

1 Enter the desired information into the Control Total field. . Enter "Encumbrance Batch 0 November". or Press [Alt+J]. 1 Click in the Control Total field. 1 You will now enter the encumbrance journals in the Journals page. optional description. reference. 1 Click the Journals button.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Period field. Enter "100.00". Enter "Nov-05". 1 Enter the desired information into the Description field. 4 . . 5 category. . 3 . 9 Click in the Description field. 1 . ledger. . encumbrance type. Access the Journals page by clicking the Journals button on the Batch page. Page 346 . and control total. 2 . 1 Use the Journals page to create your encumbrance journal by entering a name.

0 . 1 Click in the Description field. Enter "EB112005 ADJ". 1 Enter the desired information into the Journal field. 6 . Page 347 . 8 . 2 Click in the Encumbrance Type field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Journal field. 1 Enter the desired information into the Description field. . Enter "Encumbrance 9 Adjustment". 7 .

3 Click the OK button. 9 . 2 Click in the Account Alias field. 2 Use the Operations Accounting Flex page to enter account details. 3 . as well as the combination of segments you enter. specifying an account 2 and debit or credit amount for each. Page 348 . 8 . 6 . Enter "Miscellaneous". 2 Click in the Account field. 5 . 2 Enter the desired information into the Line field. 4 . . Oracle General Ledger automatically validates each segment value. . 0 . Enter 1 "Encumbrance". enter encumbrance lines. or Press [Alt+O]. Enter "1". 2 Click the Account button. 2 Enter the desired information into the Account Alias field. 2 Click in the Line field. 2 In the Lines tab of the Journals page.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Encumbrance Type field. 7 .

3 Enter the desired information into the Account Alias field. 3 Click in the Account Alias field. 3 Enter the desired information into the Credit field. Enter "100. 8 . 0 End of Procedure. 4 . Page 349 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Debit field. 2 . Enter "Payables". 4 You have completed entering encumbrances using the Enter Encumbrances page. 3 Click the Save button. 3 Click the Account button. Enter "100. 1 . 7 . 3 Click in the Line field. 5 . 6 . 3 Click the OK button. 3 Click in the Credit field. . or Press [Alt+O].00". 9 . 3 .00".

When you inquire on funds available. Page 350 . 2 Click the Inquiry: Funds link. . the amount type you specify. . Click the vertical scrollbar. and funds available for any detail or summary account.Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. determines how General Ledger calculates funds available. Procedure Step Action 1 Begin by navigating to the Funds Available Inquiry page. you will view funds available using the Funds Available Inquiry page. actual and encumbrance balances. You can review primary ledger currency budget. In this topic. General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets.

Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Funds Available Inquiry page to view funds available. less actuals and encumbrances to date for the quarter. less actuals and encumbrances to date. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. less actuals and encumbrances for the period. 5 Use the Account field to enter the account information. . The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. less actuals and encumbrances to date for the year. 4 Oracle General Ledger defaults the current budget. When you inquire on funds available. It also defaults to . Page 351 . The Amount Type selected here is Year to Date Extended. if you have one. the first period for the current budget. the amount type you specify determines how Oracle General Ledger calculates funds available. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types. . • Project-to-Date: Calculates funds available as the budgeted amount to date. Oracle General Ledger uses the period name along with the amount type to determine funds available. • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter.

8 Enter the desired information into the Company: Low field. 1 . Enter "000". 0 . . 7 Use the Find Accounts page to enter the details of the accounts.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Account field. Page 352 . Enter "01". 1 Click in the Account: Low field. . 9 Click in the Department: Low field. . 1 Enter the desired information into the Department: Low field. .

1 Enter the desired information into the Sub-Account: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account: Low field. reserved funds. encumbrance and actual 8 amounts for each account. Page 353 . 1 Click in the Product: Low field. 5 . Enter "000". 6 . 1 Click the OK button. 1 Enter the desired information into the Product: Low field. 1 Oracle General Ledger displays the functional budget. End of Procedure. Enter "0000". or Press [Alt+O]. 4 . 1 Click in the Sub-Account: Low field. The displayed amounts are the posted balances plus . 7 . Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. . 3 . 2 . Enter "1240". Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 1 You have completed viewing funds available using the Funds Available Inquiry 9 page.

Click the Carryforward link. Note that General Ledger carries forward balances. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page. When you carry forward year-end encumbrances. the Carry Forward rule you specify determines the amounts to be carried forward.Training Guide Oracle EBS R12 General Ledger Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. not as period activity. . but as beginning balances. Procedure Step Action 1 Begin by navigating to the Year-End Carry Forward page. You can also carry forward budget amounts equal to encumbrances and/or funds available. Page 354 . In this topic.

Encumbrances and Encumbered Budget rule. enter the type you want to carry forward in the Encumbrance Type field. Page 355 . Select All to carry forward amounts for all encumbrance types. if you are using the Encumbrances Only rule or the . You will also enter a rule in the Carry Forward Rule field. Step Action 3 Click the Carry Forward Rule list. 4 In the Carry Forward Rule field. year-end encumbrances.Training Guide Oracle EBS R12 General Ledger Step Action 2 You will use the Year-End Carry Forward page to select the ledger to carry forward . .

You can select All to include all budget organizations. Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region. enter the organization . for which you want to carry forward balances in the Organization field. If you select All. 6 In the Budget region of the Year-End Carry Forward page. regardless of the budget organization. If you do not select All. Page 356 . .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Encumbrances and Enc Budget list item. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region.

1 Click in the Account Low field. fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period).Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Budget: To field. . 8 Enter the desired information into the Budget: To field. Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify. 1 . 1 Enter the details of the account in the Carry Forward Ranges region. Page 357 . 0 . and the period following the closed period is Open or Future Enterable (To Period). 9 Oracle General Ledger automatically defaults values into the From and To Period . The values you enter need not be valid segment values. . You cannot enter overlapping ranges of accounts. Enter "CORP BUD 2003-6".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Operations Accounting Flex page to enter the details of the account. Enter "4150". Enter "500". 4 . 2 Enter the desired information into the Sub-Account: Low field. 8 . 6 . 2 . 1 Enter the desired information into the Department: Low field. 1 Click in the Company: Low field. 2 Click in the Product: Low field. 7 . Page 358 . 9 . 1 Enter the desired information into the Account: Low field. 1 . 1 Enter the desired information into the Company: Low field. Enter "0000". 0 . Enter "000". 3 . 1 Click in the Sub-Account: Low field. 2 Enter the desired information into the Product: Low field. Enter "01". 1 Click in the Department: Low field. 1 Click in the Account: Low field. 5 . 2 .

2 Use the Decision page to confirm and submit the carry forward process. or Press [Alt+O]. . 2 Note the request ID in the Note page. 2 You have completed carrying forward year-end encumbrances and budget balances 9 using the Year-End Carry Forward page. . 2 Click the Carry Forward button. 8 Click the OK button. or Press [Alt+O]. . Page 359 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. End of Procedure. 2 Click the Yes button. or Press [Alt+Y]. or Press [Alt+C]. 7 . 3 . 5 . 6 . 2 Once you have entered the carryforward account ranges. you will click the Carry 4 Forward button to begin the carry forward process.

QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods. QTD. In this topic. and YTD aggregate balances are created for each balance sheet account. • Archive and purge. the system also: • Populates the aggregates table. • Consolidate transactions. PTD aggregates are set to zero. When you open a new year. respectively. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period. Upon completion of this lesson. • Consolidate balances. General Ledger sets the nonpostable income account back to zero. consolidating transactions and balances. • Initializes aggregate balances. you will open a new period using the Open and Close Periods page. you will be able to: • Open a new period. plus the ending balance of the non-postable net income account (zero). PTD. Opening a New Period When you open a new accounting period. If you open a new period when average balance processing is enabled. Otherwise. The beginning balance of retained earnings is set to the sum of the prior year's ending balance. As transactions are posted throughout the period. Procedure Page 360 .General Ledger updates these aggregates. using the transaction effective date to determine which daily balances to update. and managing multi-currency processing. General Ledger prepares the new period for journal entry.

Vision Operations (USA) link. Click the vertical scrollbar. 3 Click the vertical scrollbar. . Page 361 . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Open and Close Periods page. .

Page 362 . .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Setup: Open/Close link. Use the Status field to select Future-Entry from the list and the Period field to enter the date. . 5 Use the Find Periods page to find the period you want to open.

Page 363 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Status list.

.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Future . Page 364 .Entry list item.

1 Use the Open and Close Periods page to open a new period. . 9 Enter the desired information into the Period field. Enter "Nov-07". or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Period field. 1 Click the Find button. Page 365 . . 1 . 0 .

open the target period. Page 366 . or Press [Alt+p]. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Open Period button. 1 In the Vision Operations page. 3 .

1 When you click the Yes button. 7 . the Request ID will display in the Note page. or Press [Alt+Y]. 1 Click the Yes button. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Target Period field. 5 . Page 367 . Enter "Nov-07". 6 . 1 Click the Open button. 4 .

If possible. you must archive balances or journals before you can purge them. In this topic. . entries. we recommend that you perform your archive and purge in separate steps.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. To ensure better control over your archiving and purging process. Procedure Page 368 . 1 You have completed opening a new period using the Open and Close Periods page. you will archive journals. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. as well as journal batches. 8 . run the archive utility when no users are on the system. 9 End of Procedure. lines. Except for translated balances. Archiving Journals You can archive and purge account balances. This avoids degrading performance and response time during business hours. or Press [Alt+O]. provided the periods are permanently closed. Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values. and associated journal references for one or more accounting periods.

2 Click the General Ledger. . balances. 3 Click the vertical scrollbar. Page 369 . . journals.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Archive and Purge page. 4 Click the Setup: System: Purge link. Vision Operations (USA) link. 5 Use the Archive and Purge page to archive or purge balances. Click the vertical scrollbar. and translated . . .

field. 8 Click the Balance Type list. Oracle General Ledger automatically displays (in the . Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. . . You must archive and purge data for your oldest period first. Click the Journals tab. Page 370 .Training Guide Oracle EBS R12 General Ledger Step Action 6 After you click the Journals tab. 7 Click the Archive Journals option.

Budget.Training Guide Oracle EBS R12 General Ledger Step Action 9 Select the Balance Type you want to archive. Click the Budget list item. You can archive Actual. Page 371 . Encumbrance journals. or .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget field. 3 End of Procedure. 0 . . . 2 . 1 You have archived journals. Enter the desired information into the Budget field. Page 372 . or Press [Alt+r]. You cannot 1 enter All. 1 Click the Archive/Purge button. 1 If you are archiving budget journals. you must also enter a Budget name. Enter "TRAINING".

Training Guide Oracle EBS R12 General Ledger Consolidating Transactions When you consolidate transactions. Oracle General Ledger creates a single consolidation journal batch. both your parent and subsidiary ledger must use the same ledger currency. you will consolidate transactions. In this topic. Click the vertical scrollbar. To consolidate transactions. . Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. you can only use the Standard Usage type. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). When you post the consolidating journal entries in the parent ledger. Page 373 . consisting of your subsidiary's transactions and their corresponding effective dates.

4 Click the Define: Consolidation link. . Step Action 6 Click in the Consolidation field. When you create your consolidation definition. subsidiary ledger to your parent ledger. . 3 Click the vertical scrollbar. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. Page 374 . . 5 Use the Consolidation Definition page to transfer consolidation data from your . Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger.

1 Click the Method list. Enter "Corporate . . 8 Click in the Parent field. 1 Click in the Currency field. . 3 Enter the desired information into the Subsidiary field. 2 . . 4 . Enter the desired information into the Parent field. 1 Click in the Subsidiary field. Enter "USD". 1 Enter the name of the Subsidiary ledger you are consolidating. enter the parent's ledger currency. Enter "Vision China". . 1 If you are consolidating transactions. Training".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Consolidation field. 1 Enter the desired information into the Currency field. Enter "Vision Operations (USA)". 9 Enter the Parent ledger name. 0 . Page 375 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transactions list item. Page 376 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. Page 377 . 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. 1 Click the Consolidation: Workbench link. complete as many fields as you like to narrow your query. 1 Use the Find Consolidation Processes page to query consolidation and elimination 9 processes. Your query results appear in the Consolidation Workbench. 7 . Page 378 . 8 . You can .

2 Enter a consolidation period for Parent ledger.Training Guide Oracle EBS R12 General Ledger Step Action 2 Your data access set must provide read access to the parent ledger. 2 Click the Balance Type list. Page 379 . 1 Enter the desired information into the Parent Period field. . Enter "AUG-07". . 0 Click in the Parent Period field. 2 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 You can select Actual. or Any. Anyone with access to your parent ledger will 3 be able to view consolidated data from your subsidiary ledgers. Budget. . Click the Actual list item. Page 380 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. Page 381 . . 8 . Enter "Project Mfg To 7 Operations (USD)". 2 Click in the Subsidiary field. Enter "Vision 5 Operations Mapping". 6 . 2 Enter the desired information into the Consolidation Set field. 4 . 2 Click in the Consolidation field. . 2 Enter the desired information into the Consolidation field.

Enter "Vision Project Mfg".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. 9 . Step Action 3 Click in the Status field. Page 382 . 0 .

.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Status field. post. 3 Use the Consolidation Workbench page to generate. Enter "Posted". You can also monitor the activity of all your subsidiaries to display the status of each process you submit. 2 . or reverse consolidation 3 transactions. 1 . 3 Click the Find button. or Press [Alt+i]. Page 383 .

4 . 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 5 subsidiaries whose consolidation definitions you have included in a consolidation set. or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. Page 384 . .

4 Click in the Parent: Standard Period field. 8 . 3 If your parent and subsidiaries share the same accounting calendar. 0 . 6 . Enter the desired information into the Subsidiary: Period field. Corporate". Page 385 . enter the default 9 Subsidiary Period and the Parent Standard Period. Enter "Aug-07". Enter "Operations to . . 7 Enter the desired information into the Consolidation field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. 3 Click in the Subsidiary: Period field. 3 Enter a Consolidation Set name.

In ledgers that are not defined as average balance consolidation ledgers. Consolidating Balances To consolidate average balances when you are using the balances consolidation method. or Press [Alt+n]. you can update standard and average balances independently. 1 . unlike other ledgers where average balance processing is enabled. . Average Balance Consolidation ledgers.Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Parent: Standard Period field. 4 End of Procedure. 4 You have consolidated transactions. You can also consolidate standard and average balances in a single consolidation run. 4 Click the Transfer button to submit a concurrent program to transfer your 2 subsidiary data. you will consolidate balances. do not enforce a link between standard and average balances. Click the Transfer button. • Average-updates average balances without affecting standard balances. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. You can consolidate standard or average balances independently into an average balance consolidation ledger. or Press [Alt+O]. 3 . Enter "Aug-07". 4 Click the OK button. In this topic. you must use an average balance consolidation ledger. As a result. both standard and average balances are updated automatically whenever transactions are posted. When you run your consolidation. Page 386 . . You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger.

When you create your consolidation definition. 3 Click the vertical scrollbar. Vision Operations (USA) link. . Page 387 .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. subsidiary ledger to your parent ledger. 5 Use the Consolidation Definition page to transfer consolidation data from your . . you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. 2 Click the General Ledger. . Click the vertical scrollbar. 4 Click the Define: Consolidation link. .

. 0 . Enter the desired information into the Ledger: Parent field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. Training (Balances)". 1 Click in the Ledger: Currency field. 8 Click in the Ledger: Parent field. 9 Enter the Parent ledger name. 7 Enter the desired information into the Consolidation field. . Enter "Vision Operations (USA)". Enter "Corporate . Page 388 .

1 Click in the Ledger: Subsidiary field. 2 . 1 Enter the name of the Subsidiary ledger you are consolidating. . Enter "Vision . 1 Click the Save button. 3 Enter the desired information into the Ledger: Subsidiary field. Page 389 . China". enter the parent's ledger currency. Enter "USD".Training Guide Oracle EBS R12 General Ledger Step Action 1 If you are consolidating balances. 1 Enter the desired information into the Ledger: Currency field. 4 .

Your query results appear in the Consolidation Workbench. 6 . 8 Click in the Parent Period field. 5 . . complete as many fields as you like to narrow your query. 1 Click the Consolidation: Workbench link. 1 Use the Find Consolidation Processes page to query consolidation and elimination 7 processes. Page 390 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. You can . Step Action 1 Your data access set must provide read access to the parent ledger.

Enter "AUG-07". 9 Enter the desired information into the Parent Period field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a consolidation period for the Parent ledger. Click the Actual list item. . Page 391 . Budget. 2 Click the Balance Type list. 0 . Anyone with access to your parent ledger will 1 be able to view consolidated data from your subsidiary ledgers. or Any. . Step Action 2 You can select Actual.

. . Page 392 . Enter "Vision 3 Operations Mapping". 2 Enter the desired information into the Consolidation field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. Enter "Project Mfg To 5 Operations (USD)". 2 Click in the Consolidation field. 6 . 2 Enter the desired information into the Consolidation Set field. 2 Click in the Subsidiary field. 4 .

8 . Page 393 . 7 . Step Action 2 Click in the Status field. Enter "Vision Project Mfg".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field.

Enter "Posted". You can also monitor the activity of all your subsidiaries to display the status of each process you submit.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Status field. 9 . or reverse consolidation 1 balances. or Press [Alt+i]. 0 . 3 Use the Consolidation Workbench page to generate. Page 394 . . 3 Click the Find button. post.

3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 3 subsidiaries whose consolidation definitions you have included in a consolidation set. 2 . . or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. Page 395 .

3 Click in the Parent: Standard Period field. 3 Click in the Subsidiary: Period field. Page 396 . 8 . Enter "Operations to . enter the default 7 Subsidiary Period and the Parent Standard Period. 3 If your parent and subsidiaries share the same accounting calendar. Enter the desired information into the Subsidiary: Period field. Enter "Aug-07". 5 Enter the desired information into the Consolidation field. 3 Enter a Consolidation Set name. 6 . 4 . . Corporate".Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field.

4 You have consolidated balances. or Press [Alt+n]. 2 End of Procedure. 4 Click the OK button. Click the Transfer button. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Parent: Standard Period field. or Press [Alt+O]. . Page 397 . 1 . . 4 To submit a concurrent program to transfer your 0 subsidiary data. Enter "Aug-07".

you will be able to: • Run simple reports. which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. by virtue of the attributes those rows and columns possess. using the Financial Statement Generator. and viewing ledger sets. Running Simple Reports Simple Reports consist of a few headings to describe the information in the report. In this topic. • Use the Financial Statement Generator (FSG). security rules. • View ledger sets. Upon completion of this lesson. You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). followed by the report data. Procedure Page 398 . you will run a simple report using the Run Individual Reports page.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. The rows and columns determine the values which appear in the body of a simple report.

. report objects that the Financial Statement Generator (FSC) must use to build the report. Vision Operations (USA) link. or copy and save it as a new report. . define a report set. Click the vertical scrollbar. 5 The Define Financial Report page enables you to define a report by specifying the .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. . . 2 Click the General Ledger. 4 Click the Report: Report link. 3 Click the vertical scrollbar. Page 399 . you can use it any time to run the report. Once you define and save a report.

Enter "GL Operations Report". . 1 Enter the desired information into the Description field. Page 400 . 1 Click in the Description field. . 7 Enter the desired information into the Report field. for GL". . 8 Click in the Title field. 0 . Enter "12 Months". Enter "Vision Operations Report . 9 Enter the desired information into the Title field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Report field. 1 .

Page 401 . 5 . 1 Enter the desired information into the Required Components: Row Set field. 6 Enter "12 Month Review". 1 Click the Rounding Option list. 1 Click in the Required Components: Column Set field. 3 . . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Simple reports are defined by a row set and a standard column set. Optionally. . . Enter 4 "Vision Ops Transactions". you can 2 specify your own custom column set. 1 Enter the desired information into the Required Components: Column Set field. 1 Click in the Required Components: Row Set field.

8 . Page 402 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Calculate Then Round list item.

9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Output Option list. Page 403 .

0 . and or display set to enhance the 1 report or refine the information in the report. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Spreadsheet list item. Page 404 . row order. 2 You can optionally add a content set.

2 Click the OK button. Page 405 . 2 . Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Run Report button. or Press [Alt+O]. . 4 . or Press [Alt+R]. or Press [Alt+Y]. you can run it anytime using the Run Individual 3 Reports page. 2 Once you define and save a report.

such as income statements and balance sheets. you can: • Generate financial reports. including changing font characteristics. based upon data in your general ledger across a ledger set or a ledger. 6 End of Procedure. and adding color. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options. inserting graphical images or logos. . inserting graphical images or logos. and adding color.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. Page 406 . 5 . 2 You have completed the Running Simple Reports procedure. • Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. or Press [Alt+S]. With FSG. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. including changing font characteristics.

• Define your reports with reusable report objects. . 2 Click the General Ledger. making it easy to create new reports from the components of reports you've already defined. Vision Operations (USA) link. In this topic. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. Page 407 . you will define a report using the Financial Statement Generator. 3 Click the vertical scrollbar. . • Design custom financial reports to meet specific business needs. Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities.

Enter "Vision Operations Reports . for GL". Step Action 6 Click in the Report field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Report: Report link. Page 408 . Enter "GL Operations Reports". . . . 9 Enter the desired information into the Title field. 7 Enter the desired information into the Report field. 8 Click in the Title field. . 5 The Define Financial Report page enables you to define the report parameters. .

1 Click in the Required Components: Column Set field. 1 Enter the desired information into the Required Components: Row Set field. 1 Click the Other Options: Output Option list. 1 Enter the desired information into the Required Components: Column Set field. Typical column sets include headings. 7 . . 2 . and calculation columns for totals. Typical 0 row sets include line items. 5 Enter "12 Month Review". . 1 Define column sets to specify the format and content of your report columns. 1 Define any optional report objects you need for special format reports or report 6 distribution. 1 Click in the Required Components: Row Set field. accounts. . and calculation rows for totals. . amount types. currency assignments. Page 409 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Define row sets to specify the format and content of your report rows. 1 . 4 . Enter 3 "Vision Ops Transactions".

Page 410 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the XML list item.

or Press [Alt+Y]. 0 . 2 Click the Yes button. 2 Click the OK button. or Press [Alt+R]. Page 411 . . you can run it anytime using the Run Individual 9 Reports page. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Once you define and save a report. or Press [Alt+O]. Click the Run Report button.

or Press [Alt+S]. 2 . You can compare the same account balance across multiple ledgers and ledger currencies.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 3 End of Procedure. You need perform an Account Inquiry to retrieve balances by ledger and account. . Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. Ledger Sets allow you to treat multiple ledgers as one. 2 You have completed the Using the Financial Statement Generator procedure. Page 412 . For example. Essentially.

The balance is not a summation across multiple ledgers. In this topic. and ledger sets can contain other ledger sets. The same ledger can belong to multiple ledger sets. you can view account balances by ledger. 2 Click the General Ledger. . . To obtain a summation across ledgers. Procedure Step Action 1 Begin by navigating to the Account Inquiry page. Page 413 . 3 Click the vertical scrollbar. you will review the ledger set.Training Guide Oracle EBS R12 General Ledger When querying on ledger sets. Click the vertical scrollbar. Vision Operations (USA) link. . you must use Financial Statement Generator.

Click in the Accounting Periods: From field. . 8 Click in the Accounting Periods: To field. . Enter "Aug. actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. . . 9 Click in the Accounts: Drilldown Record Indicator field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Inquiry: Account link. 5 Use the Account Inquiry page to perform an account inquiry on ledger sets to view . 7 Enter the desired information into the Accounting Periods: From field. Step Action 6 Enter the range of accounting periods for your inquiry. Page 414 . 06".

Enter "000". 1 Enter the desired information into the Product: Low field. 2 . 1 Enter the desired information into the Account: Low field. 1 Click in the Product: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Find Accounts page to search for the detail accounts you want to query. Page 415 . 1 . 0 . 1 Enter the desired information into the Sub-Account: Low field. 1 Click in the Account: Low field. 1 Enter the desired information into the Department: Low field. 2 Click the OK button. 5 . Enter 0 the low and high account range to include the desired accounts. Enter "0000". 1 Enter the desired information into the Company: Low field. . 4 . 8 . 6 . 7 . 1 Click in the Department: Low field. Enter "1570". 3 . Enter "000". 1 Click in the Sub-Account: Low field. 9 . Enter "01".

Step Action 2 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. or Press [Alt+B]. . 2 Click the Show Balances button. Page 416 . 3 . 1 . 2 Use the Detail Balances page to review balances for the current account and ledgers 2 based on your inquiry criteria.

. Page 417 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You have reviewed the ledger set. 4 End of Procedure.

A merge operation transfers balances from multiple source accounts into one or more target accounts. submitting. Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. reversing. you will be able to: • Define a Move/Merge request. purging. Upon completion of this lesson. you will define a move/merge request. In this topic. • Submit a Move/Merge request. The first step in the process of a move or merge request is to define the request.Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining. and reviewing Move/Merge requests. • Create new accounts with Mass Creation. Procedure Page 418 .

Click the vertical scrollbar. 3 Click the vertical scrollbar. Vision Operations (USA) link. 5 The Mass Maintenance Workbench page enables you to enter a move/merge request.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. . . Page 419 . 2 Click the General Ledger. . . 4 Click the Setup: Other: Mass Maintenance link. .

. Full . . 1 Click in the Accounts: Source Account field. Enter "Vision Operations 2 (USA)". Enter "CEO Consolidation". . ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Request field. select a ledger or ledger set. 7 You can also select your account segment values from the list of values. 1 Enter the desired information into the Ledger Name field. 3 . 0 Your data access set must provide full ledger access to the ledger or ledger set. Enter "Consolidation of . 1 In the Ledger field. 1 Enter the desired information into the Accounts: Source Account field. 1 Enter a unique Source account specification from which to move/merge balances. 7 Enter the desired information into the Request field. 1 Click in the Ledger Name field. Page 420 . 1 Enter a Line number for the source-to-target account specification. . 9 Enter the desired information into the Description field. 8 Click in the Description field. Enter "016 CEO-1550-0000-000". . CEO Budgets". 1 Enter the Target account specification to which you want to move/merge balances. . 5 . 1 . . You 4 can also select your account segment values from the list of values.

. 0 . In this topic. or Press [Alt+a]. Procedure Page 421 . 2 Click the Yes button. The second step is to submit the request for processing. 1 . or Press [Alt+Y]. 2 You have completed the Defining a Move/Merge Request procedure. . 8 . The first step in the process of a move or merge request is to define the request. Enter "019 CEO-7350-0000-000". 2 End of Procedure. 2 Click the Prevalidate button to run the prevalidation process. 1 Enter the desired information into the Accounts: Target Account field. A merge operation transfers balances from multiple source accounts into one or more target accounts. Click the Prevalidate button. Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. you will submit a move/merge request. Review the execution report and correct any errors before submitting the move/merge request.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounts: Target Account field.

. Click the vertical scrollbar. 3 Click the vertical scrollbar. . 4 Click the Setup: Other: Mass Maintenance link. Vision Operations (USA) link. 2 Click the General Ledger. request. Page 422 . . 5 The Mass Maintenance Workbench page enables you to submit a move/merge .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. .

. Page 423 . Click in the Ledger Name field. . Enter "CEO Consolidation". select a ledger or ledger set. Enter "Vision Operations 1 (USA)". Click in the Request field. CEO Budgets".Training Guide Oracle EBS R12 General Ledger Step Action 6 Select Move/Merge as the Request Type. 1 Enter the desired information into the Ledger Name field. Enter "Consolidation of . 0 Your data access set must provide full ledger access to the ledger or ledger set. ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. . 9 Enter the desired information into the Description field. . Full . 8 Click in the Description field. 1 In the Ledger field. 7 Enter the desired information into the Request field.

. 5 You can also select your account segment values from the list of values. 1 Enter the Target account specification to which you want to move/merge balances. or Press [Alt+Y]. or Press [Alt+u]. 1 Enter a unique Source account specification from which to move/merge balances. 8 . 1 Click the Submit button. You 3 can also select your account segment values from the list of values. 7 . Page 424 . . Enter "016 CEO-7350-0000-000". 1 Enter the desired information into the Accounts: Source Account field. Enter "014 CEO-1550-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a Line number for the source-to-target account specification. 2 Enter the desired information into the Accounts: Line Number field. 1 Enter the desired information into the Accounts: Target Account field. 1 Click the Yes button. Click in the Accounts: Target Account field. Enter "01". . 2 You have completed the Submitting a Move/Merge Request procedure. 1 Click the Submit button. 9 . . Click in the Accounts: Source Account field. or Press [Alt+u]. . 0 End of Procedure. .

For example. Click the vertical scrollbar. if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. In this topic. Page 425 . Procedure Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. Vision Operations (USA) link. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. you will create new accounts using the mass creation feature. . .

Step Action 6 Click the Mass Creation option. . Click in the Request field. 7 Enter a Request name and Description for your mass creation. 5 The Mass Maintenance Workbench page enables you to create new accounts using . Page 426 . . the mass creation feature. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 8 Enter the desired information into the Request field. . . Enter "New GL Accounts". 4 Click the Setup: Other: Mass Maintenance link.

1 Click the Yes button. 7 . Click in the Accounts: Target Account field. Enter "01". 1 Enter a Source account specification to use to model your target accounts. . . Enter "034 000-1110-1300-140". 1 Enter the Target account specification for the accounts you want to create. Enter "January 2008".Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Description field. Click in the Accounts: Source Account field. . You can 5 also select your account segment values from the list of values. 0 . 1 Enter the desired information into the Description field. 1 Enter the desired information into the Accounts: Source Account field. 1 Enter the desired information into the Accounts: Target Account field. 1 Enter the desired information into the Accounts: Line Number field. or Press [Alt+Y]. You can 3 also select your account segment values from the list of values. 1 Enter a Line number for the source-to-target account specification. Page 427 . 1 Click the Submit button. 8 . Enter "016 000-1110-0000-000". 1 Click in the Accounts: Line Number field. 2 . . . or Press [Alt+u]. .

2 You have completed the Creating New Accounts with Mass Creation procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. . 0 End of Procedure. or Press [Alt+O]. Page 428 . 9 .

Upon completion of this lesson. you will use the consolidation workbench. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent. The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger. • Create eliminating entries. creating eliminating entries. In this topic. Procedure Page 429 . while keeping you informed about each subsidiary's consolidation status. • Purge consolidation audit data. and purging consolidation audit data.Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench. • Transfer subsidiary data to your parent. you will be able to: • Use the Consolidation Workbench. transferring subsidiary data to your parent.

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Consolidation Processes page. Your query results appear in the Consolidation Workbench. Click the vertical scrollbar. . elimination processes. Vision Operations (USA) link. Page 430 . . . 2 Click the General Ledger. 4 Click the vertical scrollbar. 6 The Find Consolidation Processes page enables you to query consolidation and . 3 Click the vertical scrollbar. 5 Click the Consolidation: Workbench link. .

Training Guide Oracle EBS R12 General Ledger Step Action 7 Select a parent from the list of values. . 8 Enter the desired information into the Parent field. Your data access set must provide read access to . . Page 431 . Enter "Vision Operations (USA)". or Press [Alt+i]. 9 Enter or choose a consolidation period from the list of values. 1 The Consolidation Workbench monitors the activity of all your subsidiaries to 2 display the status of each process you submit. Click in the Parent field. 1 Click the Find button. Click in the Parent Period field. 1 . Enter "Dec-04". 0 . this parent ledger. 1 Enter the desired information into the Parent Period field. .

1 The Batch page enables you to review or modify the 5 consolidation journal batch. 4 . Page 432 . 3 . 1 Click the Review Journal button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Subsidiary field. or Press [Alt+J]. .

Page 433 . 1 The Journals page displays the list of journals in the selected batch. or Press [Alt+J]. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Journals button. 7 .

8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. Page 434 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 9 . Page 435 .

Procedure Page 436 . and stores the consolidation data.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. . 0 . General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined. you will transfer subsidiary data to your parent ledger. 2 You have completed the Using the Consolidation Workbench procedure. 1 End of Procedure. Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. In this topic.

Vision Operations (USA) link. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Transfer Consolidation Data page. . 4 Click the Consolidation: Transfer: Data link. parent ledger. 3 Click the vertical scrollbar. Click the vertical scrollbar. 5 The Transfer Consolidation Data page enables you to transfer subsidiary data to the . . 2 Click the General Ledger. Page 437 .

1 Enter the desired information into the Subsidiary: Period field. . . 7 Enter the desired information into the Consolidation field. Page 438 . (YTD) or period-to-date (PTD). Enter "Project Mfg To . such as year-to-date . The definition must use the . Click in the Amount Type field. 1 Enter the subsidiary's accounting Period that you want to consolidate. Operations (USD)".Training Guide Oracle EBS R12 General Ledger Step Action 6 Select the consolidation definition you want to transfer. Click in the Consolidation field. 9 Enter the desired information into the Amount Type field. 1 . 0 Click in the Subsidiary: Period field. Enter "Dec-04". 8 Enter the Amount Type of balances you want to consolidate. Enter "YTD". balances consolidation method.

3 . you will enter elimination entries. . or Press [Alt+n]. Enter "Adj-05". . 1 Click the Transfer button to launch a concurrent process to transfer your subsidiary 4 data to your parent. Procedure Page 439 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the Standard Period to which you want to consolidate in your parent ledger. 2 You can consolidate to any period that is open or future enterable. 5 . 1 Click the OK button. . Click the Transfer button. Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger. 6 End of Procedure. Click in the Parent: Standard Period field. In this topic. or Press [Alt+O]. 1 Enter the desired information into the Parent: Standard Period field. 1 You have completed the Transferring Subsidiary Data to Your Parent procedure.

Page 440 . you can logically group all subsidiaries which belong to a particular line of business. Click the vertical scrollbar. 3 Click the vertical scrollbar. Your set can contain a . Use the Elimination Set page to create an elimination set. For example. 4 Click the Consolidation: Elimin: Define link. 5 Define an eliminating entry by first creating an elimination set. Vision Operations (USA) link. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Elimination Set page. single elimination entry. . 2 Click the General Ledger. or you can group related entries into the same elimination set. .

You can define eliminations for any ledger that shares the same chart . more elimination journals for a particular ledger. The description of the company is automatically provided. Enter "Vision . Operations (USA)". Click in the Ledger/Ledger Set field. Page 441 . entries. 7 Enter the desired information into the Ledger/Ledger Set field. This name represents a batch of one or . 1 Select a balancing segment value from the list of values to represent an Elimination 0 Company. This company is used as the target company when booking elimination . 9 Enter the desired information into the Elimination Set field. 8 Enter a batch name for your elimination set. Enter "Mar 02 . Subsidiary Elimination Set".Training Guide Oracle EBS R12 General Ledger Step Action 6 Select a ledger. Click in the Elimination Company field. of accounts as your data access set. Click in the Elimination Set field.

1 Click in the Effective Dates: To field. Enter "01-Mar4 2002". 1 Enter effective from and to dates to specify when the elimination set is active. . 5 . . completed for the period. . 1 Enter the desired information into the Effective Dates: To field. Enter "95". Page 442 . 3 Click in the Effective Dates: From field. 1 . Enter "31-MAR6 2002". 1 Enter the desired information into the Effective Dates: From field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Elimination Company field. 1 The Track Elimination Status option enables you to indicate if you want the 2 elimination set to be a part of the checklist for determining which eliminations are .

Click in the Currency field. 0 . Enter the desired information into the Accounts field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Now enter the elimination journals for the elimination set. The currency you specify is for both source and . 2 Select a currency from the list of values. 1 Enter a journal name for your elimination entry to uniquely identify an elimination 9 journal within the elimination batch. 2 The Category is automatically defined as Elimination. Page 443 . You have two choices: the consolidated 1 parent's ledger currency or STAT. 7 Click the Accounts button. 8 . 1 The Elimination Accounts page enables you to enter elimination journals. . . target accounts. Enter "Operations".

Page 444 . YTD. Enter "PTD". The source account balance will be fully eliminated into the target 7 account. 3 Enter the desired information into the Accounts: Target Account field. 2 Specify the source. . For each account segment. Enter "950 000-1110-1300-140". Click in the Amount Type field. Click in the Accounts: Target Account field. . enter the balance type to derive the eliminations from. 5 . 6 . 3 Possible values include PTD.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. a parent account . select a detail account value. select a 9 detail account value or leave the segment blank. Enter "01". 1 . QTD. For each account segment. 3 Click the Save button. 2 In the Amount Type field. . 2 Specify a target account for your elimination entry. 2 Enter the desired information into the Accounts: Line Number field. or leave the segment blank. Enter "USD". value. 2 Enter the desired information into the Accounts: Source Account field. 2 Enter the desired information into the Amount Type field. 2 . Enter "038 000-1110-1300-140". 2 Click in the Accounts: Line Number field. . and PJTD. 4 . Click in the Accounts: Source Account field.

you will purge consolidation audit data. In this topic. General Ledger maintains an audit trail for the Consolidation Audit Report. you can no longer run the consolidation audit reports. 3 You have completed the Creating Elimination Entries procedure. However. and the Disabled Parent Accounts Report. you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table. Purging Consolidation Audit Data When you run a consolidation in audit mode. After you run these reports. Once you purge your consolidation audit data. you can still review your consolidation journal batch in your parent ledger. 3 End of Procedure. 2 . the Unmapped Subsidiary Accounts Report. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. Procedure Page 445 .

4 Click the Consolidation: Purge link. 5 The Purge Consolidation Audit Data page enables you to purge audit data. 3 Click the vertical scrollbar. . . . Vision Operations (USA) link. Click the vertical scrollbar. . Page 446 . . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Purge Consolidation Audit Data page.

. 1 End of Procedure. 8 Click in the Period field. 7 Enter the desired information into the Consolidation field. 9 Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. Enter "Project Mfg To . or Press [Alt+P]. Operations (USD)". 1 Click the Purge button. . . Enter "Jan-98". 0 . 1 You have completed the Purging Consolidation Audit Data procedure. . Page 447 .

Training Guide Oracle EBS R12 General Ledger Page 448 .

Note: U. • Use the Currency Rates Manager. In this procedure. and using the Currency Rates Manager. you will be able to: • Define foreign currencies. • Define currency cross rates. Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. Therefore.Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates. Procedure Page 449 . Oracle Applications has predefined all currencies specified in ISO standard #4217. Upon completion of this lesson. to use a currency other than U. you use the Currencies page to define currencies. and to enable disable currencies.S. • Enter a journal with conversion rounding differences.S. you must enable the currency. Dollars (USD). Dollars (USD) is the only currency that is enabled initially.

Vision Operations (USA) link. 5 Use the Currencies page to define a currency. . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. 4 Click the Setup: Currencies: Define link. even if you disable the currency at a later time. . . Click the vertical scrollbar. 3 Click the vertical scrollbar. Note: You cannot change a currency code after you enable it. . . you must enter a unique code to represent your currency. Page 450 . 6 In the Code Field.

2 . . 1 Enter the desired information into the Description field. . 1 . Enter "Sudanese Pound". Enter "SDG". Page 451 . Enter "Sudanese Pound (Dinar no 0 longer used)". . 8 Enter the desired information into the Code field. 1 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Code field. 1 Enter the desired information into the Name field. . 9 Click in the Name field.

others. Note: This unit may not correspond to the precision. The Precision field is used to designate the number of decimal digits used in regular currency transactions. 1 The Precision and Extended Precision fields enable you to designate the number of 9 digits to the right of the decimal point. you can optionally select the name of the Issuing 3 Territory. Enter "SDG". . The extended precision must be greater than or equal to the standard precision. 1 Click in the Issuing Territory field. 1 Click in the Symbol field. 2 Click the horizontal scrollbar. 7 . do not. such as Oracle General Ledger. The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Issuing Territory field. you enter the symbol for your currency. 1 In the Symbol field. Enter "Sudan". Note: Some Oracle Applications use currency symbols when displaying amounts. 1 Enter the desired information into the Issuing Territory field. 4 . 1 Enter the desired information into the Symbol field. 6 . 5 . Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies. 0 . . Page 452 . in this currency. 2 The Minimum Accountable Unit field enables you to designate the smallest 1 denomination used .

1". 8 End of Procedure. 2 Enter the desired information into the From field. Enter ". 2 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Minimum Accountable Unit field. 4 . 2 Click the horizontal scrollbar. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents • Run Revaluation • Run Translation or Re-measurement In this procedure. 6 . . 2 Click in the From field. you will use the Currency Rates Manager page to defining a currency cross rate. Enter "01-Jan-2007". 7 . 2 Click the Save button. 2 You have completed the Defining Currencies procedure. Procedure Page 453 . 2 Enter the desired information into the Minimum Accountable Unit field. 5 .

. you must define separate conversion rate types. 2 Click the General Ledger. . and conversion date. to-currency. Vision Operations (USA) link. Note: If you want to enter different daily rates for the same combination of fromcurrency. . enter daily conversion rates for specific combinations of foreign currency. When you enter a foreign currency journal. rate type (unless you are using the User rate type). .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. 4 Click the Rate Types link. 3 Click the vertical scrollbar. and conversion date you enter. Oracle General Ledger automatically displays the predefined exchange rate based on the currency. and conversion rate type. Page 454 . as well as . date. 5 The Currency Rates Manager page enables you set up currency rate types. Click the vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Create Rate Type button. Enter "UPK Private Rate". Enter "UPK Rate". 1 Click in the Description field. Page 455 . . . 7 You enter a conversion rate type in the Rate Type field. . 8 Click in the Rate Type field. 0 . 1 . The rate type is a parameter that associates contra currencies with the pivot currency. . 9 Enter the desired information into the Rate Type field. 1 Enter the desired information into the Description field.

pivot currency. 0 . . Enter "CAD".Training Guide Oracle EBS R12 General Ledger Step Action 1 Cross rates are calculated conversion rates based on defined currency rate 2 relationships. 5 . 1 Enter the desired information into the Pivot Currency field. 9 . 1 Click the Add Another Row button. 4 . 6 . Enter "GBP". 1 Enter the desired information into the Contra Currency field. 1 Click the Add Another Row button. 1 The Pivot Currency field is the central currency that interacts with contra currencies. A cross rate rule is associated with a conversion rate type and consists of a rate type. 1 . 1 You use the Contra Currencies field to enter the currencies that have a rate 7 relationship with the pivot currency. 3 . Enter "USD". and contra currencies. Page 456 . The system will calculate cross rates based on the cross rate rule you . 8 . 2 Enter the desired information into the Contra Currency field. define. 1 Click in the Pivot Currency field. 2 Click in the Contra Currency field.

In this procedure. Procedure Page 457 . Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. 2 . 2 You have completed the Defining Currency Cross Rates procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency. Note: This might not correspond to the precision. The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. . • Minimum Accountable Unit: the smallest denomination used in the currency. 3 End of Procedure. including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions.

Click the vertical scrollbar. 3 Click the Journals: Enter link. . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. . 2 Click the General Ledger. Page 458 .

the rounding difference is posted to the rounding imbalances account. . conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts). or Press [Alt+J]. • If you have specified a rounding imbalances account.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger. 5 Use the Journals page to enter journal transactions. the . Page 459 . . 6 When a standard foreign currency journal is created in Oracle General Ledger. the rounding difference is posted to the journal line with the largest amount.

0 . . 1 Enter the desired information into the Conversion: Currency field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 . 1 Click in the Conversion: Type field. . 9 Enter the desired information into the Description field. Enter "Adjustment". Page 460 . Enter "Journal with . 8 Click in the Description field. Rounding Differences". Enter "CAD". 1 Click in the Conversion: Currency field.

2 Click in the Line field. you will enter the debit amount in a single entry. 4 . 6 . 7 .12". Enter "51. 1 Click in the Conversion: Rate field. 2 In the Debit field. 3 .97". 1 Click in the Line field. 3 . 5 . 1 Click in the Account field. 2 Enter the desired information into the Entered: Debit field. Enter "User". 2 Click in the Debit field. Page 461 . 1 Enter the desired information into the Conversion: Rate field. 8 . 1 Enter the desired information into the Account field. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Conversion: Type field. 1 Enter the desired information into the Line field. 9 . 2 . 1 . Enter "10". Enter ". Enter "01-140-7640-0000-000".

0 . 4 . 2 Enter the desired information into the Account field. Enter "01-110-7640-0000-000". 2 . Page 462 . 3 Click in the Credit field.85". the US 3 conversion shows a one cent rounding difference. 3 Notice that the credits equal the debits in the CAD currency. However. 4 . Enter "50. Enter ". 8 . 3 Click the Yes button. 2 Enter the desired information into the Account field. 3 Enter the desired information into the Credit field. 1 . . 2 Click in the Credit field. 9 . 5 . 6 . 7 . 2 Click in the Line field. 3 Click the Save button. Enter "01-210-7640-0000-000". 2 Enter the desired information into the Credit field.27".Training Guide Oracle EBS R12 General Ledger Step Action 2 You will split the credit entry across two accounts.

3 Click the Post button. 3 Click the OK button. Page 463 . or Press [Alt+O]. button. 7 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 3 Click the Find.. or Press [Alt+P].. 5 .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Journal field. 3 Enter the desired information into the Journal field. or Press [Alt+i]. 1 . Enter "Adjustment". 8 . Page 464 . 0 . Step Action 4 Click in the Line field. 9 . 4 Click the Find button.

cent. In this topic. download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates. Procedure Page 465 . You can enter Daily Rates. you will create daily rates using the Currency Rates Manager page. . and create Cross Rates that are calculated conversion rates based on defined currency rate relationships.Training Guide Oracle EBS R12 General Ledger Step Action 4 After posting the journal and retrieving it for review. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. notice that the system 2 automatically accounted for the rounding error by crediting the adjustment account one . 4 You have completed the Entering a Journal with Conversion Rounding Differences 3 procedure. you can Review Period Rates and historical rates using a web interface. End of Procedure.

. 4 Click the Daily Rates link. currency journal conversions. select the Daily Rates tab to perform foreign . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. The date range can span multiple days or periods. revaluation. . and translation or remeasurement. You can maintain daily conversion rates between any two currencies that are enabled in your applications instance. 2 Click the General Ledger. Page 466 . the rates you enter. Vision Operations (USA) link. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. enter the currency from which you want to convert using . 6 In the From Currency field. . In addition. 5 In the Currency Rates Manager page. 3 Click the vertical scrollbar. .

0 . 1 . Enter "USD". 1 Enter the desired information into the To Currency field. you will receive an error. 8 Enter the desired information into the From Currency field. Note: If you enter the same currency that you entered in the From Currency field. Enter "SDG". 9 In the To Currency field. . 1 Click in the To Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the From Currency field. . . enter the currency to which you want to convert. Page 467 .

1 Click in the Start Date field. select the Daily Rates tab. . 1 Click the Home link. 1 Click in the End Date field. 1 Enter the desired information into the End Date field. 4 . you will navigate back to the Currency Rates Manager 9 page. 5 . Enter "01-Jan-2007". enter the dates to span your desired date range. 3 . 6 . 1 Enter the desired information into the Start Date field.Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Start Date and End Date fields. 7 . 1 To create your daily rates. Page 468 . 8 . Enter "01-Jan-2007". and then access the Create Daily Rates page. 2 . 1 Click the Go button.

2 Click the Daily Rates link. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 469 . 0 .

2 Enter the desired information into the To Currency field. 2 Click in the To Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Daily Rates button. 5 . Enter "USD". 2 In Create Daily Rates. Page 470 . Enter "SDG". 4 . 2 Enter the desired information into the From Currency field. 6 . enter the currencies you specified in the From Currency and 3 To Currency fields. . 2 .

9 . 3 Click in the Rate field. 3 Click the Rate Type list. 3 Click the Apply button. 3 Enter the desired information into the End Date field. Page 471 . Enter "31-Jan-2007". 3 . 3 To create your daily rates. 6 . 3 Enter the desired information into the Rate field. 0 . 4 . 2 . 3 Click the Daily Rate list item. 1 . 7 . Enter "25". 2 Click in the End Date field. Enter "31-Jan-2007". 2 Enter the desired information into the Start Date field. 8 . select Daily Rate in the Rate Type field. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Start Date field.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Home link. 7 . Page 472 .

navigate to Other and click the Requests link. 4 Use the Find Requests page to query for the Request ID. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 3 To view the status of your request. 0 . 3 Click the Other: Requests link. 8 Click the vertical scrollbar. Page 473 . .

4 Click the Find button. 4 Enter the desired information into the Request ID field. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Specific Requests option. 4 Click in the Request ID field. 4 You have completed creating daily rates using the Currency Rates Manager page. Enter "5175562". . 5 End of Procedure. 1 . 2 . 4 . or Press [Alt+i]. Page 474 .

Training Guide Oracle EBS R12 General Ledger Page 475 .

If budgetary control is enabled. If you use Reporting Currencies. however. you will be able to: • Enter reporting currencies. You specify the reporting currency as a part of the ledger with which you are working. when you post the original journals in your source ledger. Upon completion of this lesson. you will enter reporting currencies. Procedure Page 476 . In this topic. all journals in a batch must be entered for the same ledger. (Journal or Subledger Level). • Use reporting currencies.Training Guide Oracle EBS R12 General Ledger Journal or Subledger Level Reporting Currencies Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. When the budgetary control batch is posted. General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. Entering Reporting Currencies Reporting Currencies are integrated with ledgers. posting may generate additional journals for reporting currencies within the same batch.

Oracle Applications has predefined all currencies specified in ISO standard #4217.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. Page 477 . and to enable and disable currencies. currencies. 3 Click the vertical scrollbar. . . 5 Use the Currencies page to define non-ISO(International Standards Organization) . . Vision Operations (USA) link. 4 Click the Setup: Currencies: Define link. . 2 Click the General Ledger. Click the vertical scrollbar.

8 Click in the Name field. 1 Click in the Description field. Enter "CAN2". after you enable the currency. Enter the desired information into the Code field. 1 Enter the desired information into the Description field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Code field. . even if you disable that currency at a later time. 0 . Enter "Canadian currency 2008". You cannot change a currency code . . . 9 Enter the desired information into the Name field. Page 478 . Enter "To be used after 011 Jun-2008". 7 Enter a unique Code to represent your currency.

not the other way around. You should be cautious about performing any activity other than reporting when you are using a reporting currency. Procedure Page 479 . 5 End of Procedure. 4 . 1 Enter the desired information into the Issuing Territory field. 2 . • Subledger level. you will enter the data in the reporting currency. This is especially true of entering or importing new journals into your reporting currency. 3 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Issuing Territory field. You specify the reporting currency as a part of the ledger with which you are working. You can use the Reporting Currencies for: • Entering Data into Reporting Currencies. • Completing Reporting Currencies. since journals are only converted and replicated from your ledger to your reporting currencies . 1 You have entered reporting currencies. In this topic. • Performing Standard General Ledger Activities. 1 Click the Save button. You can maintain additional currency representations at three different levels: • Balance level. • Journal level. Enter "Canada". Reporting currency is flexible. Using Reporting Currencies Reporting Currencies are integrated with ledgers.

4 Click the Accounting Setups link. or search for an existing . . . . . Vision Operations (USA) link. 3 Click the vertical scrollbar. Page 480 . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Accounting Setups page. ledger. 5 Use the Accounting Setups page to define a new ledger. 2 Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Search by list. Enter "Northlake Store". . 7 Click the Legal Entity list item. . Page 481 . . 8 Click in the Search criteria field. . 1 . 9 Enter the desired information into the Search criteria field. 1 Click the Update Accounting Options button. 0 . 1 Click the Go button.

. 1 Use the Update Reporting Currencies page to update the reporting currency 4 information. Page 482 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Update Accounting Options page to update the accounting information in the 2 ledger. 3 . . Step Action 1 Click the Update button.

6 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Add Reporting Currency button. Page 483 . 1 Use the Add Reporting Currency page to enter the reporting currency information.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Conversion Level list. Page 484 . 7 . 1 Click the Subledger list item. 8 .

Page 485 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field.

0 . Enter "ANY". Page 486 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Reporting Currency Name field. Page 487 .

.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Reporting Currency Name field. Enter 2 "2008Additions". Page 488 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Short Name field. 3 . Page 489 .

4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Short Name field. Page 490 . Enter "2008Add".

Page 491 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Rounding Differences Tracking Account field. 5 .

rounding imbalances are automatically balanced .Training Guide Oracle EBS R12 General Ledger Step Action 2 If you enable Rounding Differences Tracking by assigning a Rounding Differences 6 Tracking Account to your ledger. Enter the desired information into the Rounding Differences Tracking Account field. Page 492 . Enter "01-000-1140-0000-000". against the account you specified.

Page 493 . . 7 . Enter the desired information into the Default Rate Type field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Default Rate Type field. 2 Conversion rate types are used to convert transactions once the Reporting Currencies 8 option is enabled. Enter "Corporate".

.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. Page 494 . 9 . 3 You have entered the data in the reporting currency. 0 End of Procedure.

Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. • Add or change account hierarchies. In this topic. • Add or change rollup groups. you will be able to: • Start the Account Hierarchy Manager.Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. segment values. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages. maintain. Upon completion of this lesson. and charts of accounts. and rollup groups. displaying multiple hierarchies. • Add or change child values. • Display multiple hierarchies. adding or changing account hierarchies. Procedure Page 495 . you will start the account hierarchy manager. child values. and review account structure hierarchies • define new parent and child segment values.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . . Click the vertical scrollbar. Vision Operations (USA) link. 3 Click the vertical scrollbar. 4 Click the Setup: Accounts: Manager link. . Page 496 . . 2 Click the General Ledger.

and facilitates reporting and analysis.Segments tree control. . they become permanent.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. Click an entry in the Chart of Accounts . including multi-level hierarchies. End of Procedure. chart of accounts structure. 8 You have completed Starting the Account Hierarchy Manager procedure. When you create and save parent and child segment values. You can also carefully plan your hierarchies. 6 The Account Hierarchy Manager page enables you to define a new segment value by . entering attributes for a new child value.Segments represents an individual segment of a particular . parent and child relationships. 7 The Chart of Accounts . Page 497 . . Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis.

Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger In this topic. 2 Click the General Ledger. Page 498 . 3 Click the vertical scrollbar. 4 Click the Setup: Accounts: Manager link. . you will display multiple hierarchies. . Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. .

. It has security rules that enable you to control access to read only or read/write and access to hierarchies. Page 499 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the No button. 6 Use the Account Hierarchy Manager [Read-Only] page to display multiple . heirarchies.

Segment represents an individual segment of a particular .Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . Click an entry in the Chart of Accounts . chart of accounts structure.Segments tree control. Page 500 .

Page 501 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Communications Accounting Flex tree control.

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click an entry in the Corporate Accounting Flex tree control. . Page 502 .

Page 503 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Company option.

Page 504 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Children tab. 1 .

2 . Page 505 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field.

Enter "Company".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. 3 . Page 506 .

4 . Page 507 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field.

Adding or Changing Rollup Groups helps you to add or change rollup groups. In this topic. . Enter "Company". you will add or change rollup groups.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. and encumbrance amounts for each department and to roll up these amounts to create a division amount. 1 You have completed Displaying Multiple Hierarchies. 5 . actual. 6 End of Procedure. Page 508 . Adding or Changing Rollup Groups The Rollup Group is used to summarize budget.

Click the vertical scrollbar. . 2 Click the General Ledger. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Page 509 . . 3 Click the vertical scrollbar. . 4 Click the Setup: Accounts: Manager link.

. Page 510 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. 6 The Account Hierarchy Manager page enables you to add or change a rollup group. .

Page 511 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts .Segments tree control.

Page 512 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Edit menu. Page 513 . .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Rollup Groups menu. You can have those changes 1 reflected automatically in both the Key Segment Values and Rollup Groups pages. 1 Use the Rollup Groups page to create new rollup groups. Page 514 . . 0 .

button. Page 515 ..Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New. 2 .. 3 . 1 Use the Rollup Group page to add a new rollup group.

Page 516 . 4 . Enter "Training".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Name field.

5 . Page 517 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Page 518 . 6 . Enter "Training Purposes".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 519 . 7 .

they become permanent. . When you create and save Parent and Child segment values. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies. Page 520 . 8 . parent/child relationships.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. In this topic. 1 You have completed Adding or Changing Rollup Groups procedure. and facilitates reporting and analysis. 9 End of Procedure. including multilevel hierarchies. you will add or change parent hierarchies. Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values. You can also carefully plan your hierarchies.

. . Vision Operations (USA) link. . 4 Click the Setup: Accounts: Manager link. 3 Click the vertical scrollbar. Page 521 .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Click the vertical scrollbar. 2 Click the General Ledger. .

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. . 6 Use the Account Hierarchy Manager page . to define new parent segment values. as well as change parent and child dependencies. Page 522 .

Page 523 .Segments tree control.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts . .

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. Page 524 . .

Page 525 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the From field.

Page 526 . Enter "Company".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. 0 .

Page 527 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. 1 .

Enter "Company". Page 528 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. 2 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. 3 . Page 529 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button. Page 530 . 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Edit menu. Page 531 . 5 .

1 Use the Parent Attributes page to enter attributes for a new parent. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Parent menu. 6 . Page 532 .

8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. Page 533 .

Enter "10". 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Page 534 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. 0 . Page 535 .

1 . Enter "Training". Page 536 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field.

Page 537 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field.

Page 538 . Enter "01-01-2008".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field. 3 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field. 4 . Page 539 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Enter "05-31-2008". 5 . Page 540 .

2 You have completed Adding or Changing Parent Hierarchies procedure. A child represents a child segment value.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. . In this topic. Procedure Page 541 . The new value must comply with the defined format of the segment's value set. 7 End of Procedure. 6 . you will add or change child values. Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value.

3 Click the vertical scrollbar. Vision Operations (USA) link. . Page 542 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Click the vertical scrollbar. . . 4 Click the Setup: Accounts: Manager link. 2 Click the General Ledger.

parent and child relationships. Page 543 . . entering attributes for a new child value. 6 The Account Hierarchy Manager page enables you to define a new segment value by . including multi-level hierarchies. and facilitates reporting and analysis.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button.

Segment represents an individual segment of a particular . Click an entry in the Chart of Accounts . chart of accounts structure. Page 544 .Segments tree control.Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts .

. Page 545 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control.

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Children tab. Page 546 .

0 . Page 547 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Enter "Company". 1 . Page 548 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 549 .

Page 550 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. 3 . Enter "Company".

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. Page 551 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button. Page 552 .

Page 553 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 10 [Training] list item.

8 . 7 . Page 554 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. 1 Use the Child Attributes page to enter a new segment value for a new child. Note: Once you create and save a new child segment value. you cannot delete it.

Enter "15". 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Page 555 .

Page 556 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field.

1 . Enter "Training Revenue".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field. Page 557 .

2 . Page 558 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field.

Page 559 . Enter "01-01-2008". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field.

4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field. Page 560 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Page 561 . 5 . Enter "05-31-2008".

Page 562 . 7 End of Procedure. 6 . 2 You have completed Adding or Changing Child Values procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. .

value sets and validation tables are used as important components of key flexfields. • Create a security rule. • Set up journal categories and sources. you will define General Ledger value sets using the Value Sets page. key flexfield values. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. You define your value sets first. • Set up suspense accounts. accounting key flexfield structures. • Create a responsibility for the controller. • Use the Account Hierarchy Editor. • Define a ledger. Defining General Ledger Value Sets Values. • Open an accounting period. and Standard Request Submissions. defining accounting calendar and ledger. you will be able to: • Define general ledger value sets. Procedure Page 563 . • Define an accounting calendar. either before or while you define your flexfield segment structures. • Enter values for key flexfields. • Enter unbalanced journals. descriptive flexfields. • Define accounting key flexfield structures. In this topic.

4 Use the Value Sets page to enter a value set name and a description for the value set. The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page. . 2 Click the General Ledger. 3 Click the Flexfields: Validation: Sets link. Vision Operations (USA) link. . Page 564 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Value Sets page. Click the Vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Value Set Name field. Enter "ABC_Company". Enter "ABC Company". . . including information . 8 The choices in the Format Type field for the format of your segment values include: . 7 Enter the desired information into the Description field. • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time 9 Enter formatting information appropriate to your format type. You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. . 6 Enter the desired information into the Value Set Name field. Page 565 . such as whether your values should include numbers only and whether they must fall within a certain range.

Enter "ABC Department". 1 Click in the Description field. 1 Click in the Maximum Size field. 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Uppercase Only (A-Z) option. 9 . 1 Once you save your changes. 2 Enter the desired information into the Description field. 1 . . 1 The maximum size for Translatable Independent and Translatable Dependent value set 2 values is 150. 3 . 0 . Enter 8 "ABC_Department". 1 Click in the Value Set Name field. 1 Enter the desired information into the Value Set Name field. Page 566 . 1 Enter the desired information into the Maximum Size field. Enter "2". 4 . 1 Click the Right-justify and Zero-fill Numbers (0001) option. 0 . you can define another value set using the New button. . 7 . . 6 Click the New button. 5 .

2 You have completed defining General Ledger value sets using the Value Sets page. . These responsibilities help you provide the appropriate level of access to your users' need to • perform inquiry and reporting activities in your reporting currencies • perform specific processes. Procedure Page 567 . a ledger. 2 Enter the desired information into the Maximum Size field. such as run depreciation. 5 . 1 . you will create a responsibility for the Controller. Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. 2 Click in the Maximum Size field. Enter "3".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Uppercase Only (A-Z) option. 4 . 2 Click the Save button. 6 End of Procedure. 2 Click the Right-justify and Zero-fill Numbers (0001) option. 2 . and reports in a specific application. Each responsibility allows access to a specific application or applications. 3 . a restricted list of functions. a restricted list of pages. and run revaluation In this topic. post/transfer/interface to General Ledger.

Page 568 . 2 Click the System Administrator link. . . 5 Use the Responsibilities page to create a responsibility for the Controller. 3 Click the vertical scrollbar. . which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions. This responsibility helps in managing data security. and assigning individual users to these responsibilities. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Responsibilities page. . Click the vertical scrollbar. 4 Click the Security:Responsibility: Define link.

1 Click in the Responsibility Key field. . Enter "GL Training . 0 . Page 569 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Responsibility Name field. Enter "GL Training". 1 Enter the desired information into the Responsibility Key field. 8 Click in the Application field. 9 Enter the desired information into the Application field. 1 . . 7 Enter the desired information into the Responsibility Name field. Super User". Enter "General Ledger". .

A data group determines which Oracle database accounts to which a responsibility's forms. 3 . concurrent programs. . 8 . and reports are connected. 1 Click in the Menu field. Page 570 . 2 . 1 Use the Request Group region to assign a request to a responsibility.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the details in the Data Group region. 1 Enter the desired information into the Data Group: Application field. Enter "Standard". 7 . 4 . 1 Enter the desired information into the Data Group: Name field. Enter "General 6 Ledger". Enter "GL_SUPERUSER". 1 Click in the Data Group: Name field. 5 . 1 Click in the Data Group: Application field. 9 . A data group defines the mapping between Oracle Applications products and Oracle database IDs. 1 Enter the desired information into the Menu field.

Page 571 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request Group: Name field.

Enter "GL 1 Concurrent Program Group". 3 . 2 Click the Close button. 2 Click in the Request Group: Application field. 5 End of Procedure. . 2 Click the Save button. . 2 You have completed creating a responsibility for the Controller procedure. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request Group: Name field. 4 . Page 572 .

You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports. you will define security rules. Click the vertical scrollbar. . 2 Click the General Ledger. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Define Security Rules page. Page 573 . . In this topic. Security rules do not deny the current user access to any of the individual segments used in the account.Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values.

4 Click the Setup: Security: Define link. Step Action 6 Click in the Name field. or concurrent program parameter that uses the value set. . 5 Use the Find Value Set page to identify the value set to which your values belong.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Page 574 . . . You can identify values by your value set. . 7 Enter the desired information into the Name field. . the flexfield segment. Enter "DEPARTMENT CA".

9 Use the Define Security Rules page to define the security rules for ranges of flexfield . Page 575 . and report parameter values. . or Press [S].Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Find button.

1 Click in the Description field. Enter "Department CA 3 restriction rule". 1 . 0 . 1 Enter the desired information into the Description field. . 1 Click in the Message field. 4 . Enter "Training". 1 Enter the desired information into the Name field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. Page 576 . 2 .

Enter the desired information into the Message field. . and the user must enter a value manually. enter the same value in both the Low and High fields. 1 Click the Type list. and Exclude excludes all values in the specified range. since a security rule automatically excludes all values unless you specifically include them. Note: Exclude rule elements override Include rule elements. Identify each security rule element as either Include or Exclude. 1 Use the Security Rule Elements region to define a security rule element by 7 specifying a value range that includes both a low and high value for your segment. You should always include any default values you use in your segments or dependent value sets. If the default value is secured. 6 . 8 . If you want to specify a single value to include or exclude. where Include includes all values in the specified range. Page 577 . 1 Click the Save button. the flexfield window erases it from the segment as the window opens. Every security rule must have at least one Include rule element. A security rule element applies to all segment values included in the value range you specify. Enter "Department CA is not valid for this responsibility".Training Guide Oracle EBS R12 General Ledger Step Action 1 The message that you enter here appears automatically whenever a user enters a 5 segment value that violates your security rule. .

Page 578 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Include list item.

3 . 2 . 4 . Enter "000". 2 Enter the desired information into the To field. 2 Enter the desired information into the From field. Enter "ZZZ". 0 . 2 Click in the To field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 2 Click the Line button. 1 . Page 579 .

Page 580 . Step Action 2 Click the Exclude list item. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Type list. 5 .

Enter "1000". Page 581 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 0 . 9 . 7 . 8 . 2 Enter the desired information into the From field. 1 . 3 Enter the desired information into the To field. 3 Click the Save button. Enter "1000". 2 Click in the To field.

Defining Accounting Key Flexfield Structures Key flexfields enable you to define additional information you want to record in existing fields. and the segment descriptions and default values.Training Guide Oracle EBS R12 General Ledger Step Action 3 You have completed Creating a Security Rule procedure. You will use it to define descriptive information and validation information for each segment. including the size of the window. the number and order of the segments. 2 End of Procedure. Procedure Page 582 . you will define accounting key flexfield structures using the Key Flexfields Segments page. The Key Flexfield Segments page is used to define key flexfields. You will also determine the appearance of your key flexfield window. In this topic. .

4 Use the Key Flexfield Segments page to define key flexfields. Click the vertical scrollbar. 2 Click the General Ledger. Press [F11]. You cannot create a .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Key Flexfields Segments page. Vision Operations (USA) link. . Page 583 . You will begin in the Query mode and select the application name in the Application field. . . enter the Query mode. new flexfield or change the name of an existing flexfield using this page. . Step Action 5 In the Key Flexfields Segments page. 3 Click the Flexfields:Key: Segments link.

Page 584 . 8 Execute the query.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Application field. The value . . . 5 . . 1 Click the New button. Click the Cross-Validate Segments option. . You can insert a row using the New button. 1 Enter the desired information into the Code field. 0 . . 1 Enter the desired information into the Description field. . you can create a 1 new structure for your flexfield by inserting a row. 1 For those application flexfields that support more than one structure. 7 Enter the desired information into the Application field. you specify for the code will default into the title field. 1 Click in the Description field. Enter "01Vision_Accounting 3 Flexfield". Enter "Vision Account 6 Flexfield". . Press [Ctrl+F11]. 1 The title automatically defaults to the value you entered in the Code field. Enter "General Ledger". 2 . 9 The Code for a structure is a developer key and is used by loader programs. 4 Click in the Title field. 1 Selecting the Cross Validate Segments checkbox enables you to assign cross 7 validation rules to your flexfield structure. . 1 Click in the Code field.

1 Click the Segments button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Segments button to open the Segments Summary page where you define 8 your flexfield segments. . 0 . 2 Use the Segments Summary page to define your flexfield segments. Each flexfield contains a number of segments which function as separate fields. a window opens displaying the segments that you have defined. When a user clicks in a flexfield. 9 . For each segment. you can define: • Its prompt • The type of data it can contain • The values a user can enter Page 585 . or Press [Alt+m].

8 . 3 . 2 Enter the desired information into the Value Set field. 2 Click in the Column field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Number field. You can update the 5 prompt or leave as is. 4 . 2 The name you entered in the Name column automatically appears. Enter "2". 2 Enter the desired information into the Number field. 3 Enter the desired information into the Number field. Enter "Company". Enter "1". Page 586 . . Enter "ABC_Company". 2 Enter the desired information into the Name field. 1 . 2 Click in the Name field. 9 . Click in the Window Prompt field. 6 . 3 Click in the Number field. 2 . 2 Enter the desired information into the Column field. 1 . 2 Click in the Value Set field. Enter "SEGMENT1". 7 . 0 .

3 Click in the Value Set field. Page 587 . 7 . You can update the 4 prompt or leave as is. Click in the Window Prompt field. 4 Click in the Number field. 3 . access the Segments page to define the 1 segments by clicking the Open button. See the Oracle General . 4 Once you define your flexfield structure. Enter "SEGMENT2". 3 Enter the desired information into the Name field. 3 Click the Save button. or Press [Alt+O]. Enter "ABC_Department". Click the OK button. 5 . 3 This warning message indicates that the list of values prompt is longer than your 9 segment size. Ledger User's Guide for more information about this message. 3 Enter the desired information into the Value Set field. Click OK to proceed through this message. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Name field. Enter "Department". 8 . . 2 . 3 Enter the desired information into the Column field. 0 . 3 The name you entered in the Name column automatically appears. .

or Press [Alt+O]. The page title includes the current flexfield's name. If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked). 4 . Page 588 . 4 Use the Segments page to define segments for your flexfield. 3 . You can define as many segments as there are defined segment columns in your flexfield table. You can create a new segment for your flexfield by inserting a row.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Open button. 2 . Step Action 4 Click in the Description field. this page becomes display-only.

9 . . only the Balancing Segment 8 Qualifier is selected. In this example. 4 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Enable the flexfield qualifiers you need. 5 When you close the Flexfield Qualifiers page. . the Forms page displays a prompt 0 asking you to save the changes you have made. Click the Enabled option. Page 589 .

or Press [Alt+Y]. 1 . Page 590 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button.

Click the Open button to access the Segments page to define segments. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. Repeat the same steps for the second segment. Page 591 . 2 . 5 Navigate back to the Segments Summary page and select the second segment.

5 . or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Number field. Page 592 . 5 Click the Open button. 4 .

5 Enter the desired information into the Description field. or Press [Alt+Q]. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Description field. Enter "Department". 5 Click the Flexfield Qualifiers button. 8 . Page 593 . 6 .

6 Click the Close button. . Page 594 . 0 Click the Enabled option. 9 Click the Enabled option. 1 . .Training Guide Oracle EBS R12 General Ledger Step Action 5 Enable the Cost Center segment. 6 Enable the Management Segment option.

2 . 3 . 6 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Save button. Page 595 .

any dependent value sets that depend on them. These validated segments provide users with a list of predefined valid segment values.Dependent. . 6 You have completed defining the accounting key flexfield structures using the Key 5 Flexfields Segments page. 4 . • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments Page 596 . and any table-validated value sets your flexfield needs.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Close button. or Table. End of Procedure. Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets. and have a validation type of Independent. Translatable Independent. Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. Translatable Dependent.

. Page 597 .Training Guide Oracle EBS R12 General Ledger In this topic. 2 Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. . Procedure Step Action 1 Begin by navigating to the Segment Values page. 3 Click the Flexfields: Key: Values link. . you will enter values for key flexfields using the Segments Value page.

. selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Step Action 5 Click the Value Set option. . Page 598 . 7 Enter the desired information into the Name field. Enter "ABC_Company". 6 Click in the Name field. . 8 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Key Flexfield Segment page to find values according to the following . .

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. Page 599 . and enable or disable existing values as well. Translatable Independent. or Table value sets. 1 Select the Values. 9 Use the Segments Value page to define values for a key . Translatable Dependent. You should use this page to define values that belong to Independent. or descriptive flexfield segment or report parameter. 1 . Step Action 1 Click in the Value field. You can define new segment values. 0 . Effective tab to enter the values and the description. Dependent. specify value descriptions for your values.

. . . Enter "00". Qualifiers tab to enter the segment qualifiers. Hierarchy. or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. Qualifiers tab. and automatically appears 3 when you click in the Description field. 2 . the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. the Segment Qualifiers page appears regardless of how you identified your value set in this page. 1 The default values are Yes for budgeting and posting. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. the Segment Qualifiers page appears prompting you for this information. 1 The Translated Value is derived from the Value field. such as a descriptive flexfield. Page 600 . Hierarchy. 5 . Some key flexfields use segment qualifiers to hold extra information about individual key segment values. 7 . Click in the Description field. 1 Enter the desired information into the Description field. 1 Segment qualifiers contain information about a value rather than the segment that uses 8 the value. For example. . 6 . 1 Click in the Qualifiers field. or Press [Alt+O]. Enter "Corporate 4 Headquarters". If you share this same value set with additional flexfields. 1 Click the Values. 9 Click the OK button. 1 Click the Values.

Enter "US Operations". Effective tab to enter another value. 2 Enter the desired information into the Value field. 3 . 6 . Page 601 . 2 Click in the Description field. 2 Click in the Value field. 1 . 2 Click in the Qualifiers field. or Press [Alt+O]. 2 Enter the desired information into the Description field. 2 Click the Values. 7 . 5 . 8 . Hierarchy. 0 . 2 . 2 Click the Values. Enter "01". 2 Click the OK button. 4 . Effective tab. 2 Click the Values. Qualifiers tab.Training Guide Oracle EBS R12 General Ledger Step Action 2 Use the Values. Effective tab. 9 .

3 Enter the desired information into the Description field. if Applications Desktop Integrator is installed. Enter "02". You can use the Account Hierarchy Manager or the Account Hierarchy Editor. 3 Click the OK button. 1 . 5 . 3 Click the Values.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Value field. Page 602 . 6 . 4 . to create and edit your account hierarchies graphically. 3 . 3 Click the Save button. 3 You have completed entering values for key flexfields using the Segments Value 7 page. End of Procedure. Hierarchy. 2 . Enter "Europe". 3 Click in the Qualifiers field. you define your parent values and your rollup groups. Qualifiers tab. . 0 . 3 Enter the desired information into the Value field. Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. or Press [Alt+O].

. you will define a child value using the Account Hierarchy Editor. . Account Hierarchy Manager session. Vision Operations (USA) link. Page 603 . Click the vertical scrollbar. 3 Click the Setup: Accounts: Manager link. 4 The Confirm page displays a prompt asking you if you want to save the changes in the . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. as well as rollup groups. In this topic.

Minimize the window to keep the Account Hierarchy Manager active.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. expand the Accounting Flexfield you are . . editing. 6 In the Account Hierarchy Manager page. Page 604 .

Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Operations Accounting Flex tree item. . Page 605 .

Page 606 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Department tree item. .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. . Page 607 .

1 The details of the department you selected will display under the Department Values 1 Details . and add a child attribute. Page 608 . 0 . column. Expand the tree item to view the hierarchy.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item. Page 609 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View Hierarchy button. Page 610 . 3 .

1 Use the Child Attributes page to add a value. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. 5 . Page 611 .

Page 612 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Enter "119". 7 . Page 613 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. Page 614 . 8 .

9 . Enter "Northwest Region".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Page 615 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Page 616 .

2 End of Procedure. use a monthly calendar for one ledger. . 2 You have completed defining a child value using the Account Hierarchy Editor.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save Changes button. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. you will define an accounting calendar using the Accounting Calendar page. and a weekly calendar for another. You can define multiple calendars and assign a different calendar to each ledger. Procedure Page 617 . In this topic. You can. for example. 1 .

Page 618 . . . Click the vertical scrollbar. . 4 Use the Period Types page to enter a period type. 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Period Types page. 3 Click the Financials: Calendars: Types link. Vision Operations (USA) link.

.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Period Type field. 7 Click in the Periods per Year field. 0 . Enter "ACMonth". Page 619 . . Enter "2 Periods". Enter "2". . . 9 Enter the desired information into the Description field. . 1 Click the Save button. 6 Enter the desired information into the Period Type field. 8 Enter the desired information into the Periods per Year field.

. 1 . select the period type you entered in the Period Types page. Step Action 1 Double-click the Accounting list item.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 2 . Page 620 . In the Calendar field. 1 Use the Accounting Calendar page to create an accounting calendar to define an 3 accounting year and the period it contains.

Page 621 . 5 . and the date. . 4 . 1 Enter the desired information into the Calendar field. Enter "ACMonth". 1 Enter the desired information into the Description field. 1 Click in the Prefix field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Calendar field. . Enter "AC Month 6 Calendar". year. 1 Use the Periods region of the Accounting Calendar page to enter all the period 7 details of the accounting calendar such as type. 8 .

Enter "31-jan-2006". 3 . 2 Click in the Prefix field. 2 Enter the desired information into the Type field. 2 Click in the Year field. Enter "01-Jan-2006". Enter "Jan". 1 . Page 622 . 2 Enter the desired information into the Prefix field. Enter "1". 2 . Enter "ACMonth". 4 . Enter "1". Enter "2006". 7 . 6 . 2 Enter the desired information into the To field. 9 . 2 Enter the desired information into the Num field. 2 Enter the desired information into the From field. 2 Enter the desired information into the Quarter field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Prefix field. 9 . Enter "Dec". 0 . 5 . 2 Enter the desired information into the Year field. 8 . 2 Click in the From field.

0 . 3 Enter the desired information into the Type field. Enter "31-Dec-2006". 9 . 5 . 8 . Enter "4". 3 Enter the desired information into the To field. 3 Click in the Num field. Enter "ACMonth". 3 Enter the desired information into the Quarter field. 4 Click the Close button. 3 Click the Save button. 1 . 0 . 3 . Enter "2006". 7 . 3 Enter the desired information into the From field. 4 . 3 Enter the desired information into the Num field. 3 Enter the desired information into the Year field. Page 623 . Enter "2". 6 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Type field. Enter "01-Dec-2006". 2 . 3 Click in the From field.

4 Note the request ID that is displayed in the Note page. . 2 . or Press [Alt+O]. 4 . 4 Click the OK button. You will use this ID to query the status of your request using the Requests page. or Press [Alt+C]. 4 Click the Current button. a prompt displays in the Decision 1 page asking you if you want to validate the currently displayed calendar. 3 . Page 624 .Training Guide Oracle EBS R12 General Ledger Step Action 4 When you close the Accounting Calendar page.

Page 625 . 4 Click the Requests menu. 5 . 4 Use the Find Requests page to query the status of the Request ID assigned to you. 7 . 6 . or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the View menu. or Press [R].

4 Enter the desired information into the Request ID field. 9 . 0 . 5 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. 2 . Page 626 . 1 . or Press [Alt+i]. Enter "5194748". 5 The status of your request displays in the Requests page. click the View Output button. 8 . To view the Calendar Validation Report. 5 Use the Requests page to view the status of submitted report or request processes.

3 . or Press [Alt+p]. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the View Output button. 5 Review the Calendar Validation Report. Page 627 .

End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. 5 . it is the principal source of information for the analytical applications in the Oracle E-Business Suite. 5 You have completed defining an accounting calendar using the Accounting Calendar 6 page. You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances. Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. Page 628 . . A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information. since the average balances are derived from the standard balances. In a typical ledger where average balance processing is enabled. Consequently. the standard and average balances are linked.

you will define a ledger. Procedure Step Action 1 Begin by navigating to the Accounting Setups page. You define the attributes of a ledger. 2 Click the General Ledger. Click the vertical scrollbar. Ledger Currency.Training Guide Oracle EBS R12 General Ledger Define a ledger before enabling budgetary control for the ledger. Page 629 . . Vision Operations (USA) link. In this topic. Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager. . such as Accounting Calendar. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control.

Page 630 . Step Action 6 Click the Create Accounting Setup button. 5 Use the Accounting Setups page to define a new ledger. . 7 Use the Create Accounting Setup page to assign a legal entity to an existing ledger or . . create a new legal entity. or search for an existing . ledger.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 4 Click the Accounting Setups link. .

9 Use the Define Accounting Representations page to enter the ledger information. .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Next button. . Page 631 .

3 Enter the desired information into the Chart of Accounts field. 1 Enter the Chart of Account that you want to associate with this ledger. 1 Enter the desired information into the Name field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. 1 . 1 Click in the Accounting Calendar field. Page 632 . Enter "Corporate . 1 Click in the Chart of Accounts field. 2 . Enter "Training". 0 . Accounting Flex". 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Oracle General Ledger enables you to define multiple calendars and assign a different 5 calendar . 1 . and a weekly calendar for another. 2 Use the Save Accounting Structure page to review and submit the ledger details. Enter "USD". 6 . 1 Enter the local currency used by legal entity. For example. . 8 . 1 Click in the Subledger Accounting Method field. you can use a monthly calendar for one ledger. Enter the desired information into the Subledger Accounting Method field. 1 Enter the Subledger Accounting Method used by the legal entity. 1 Click in the Currency field. 9 . 2 Click the Next button. Enter "Accounting". 0 . Enter "Standard Accrual". Page 633 . Enter the desired information into the Accounting Calendar field. to each ledger. 7 Enter the desired information into the Currency field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Finish button. 2 . Page 634 .

3 . 2 You have defined a ledger. In this topic. Opening the First Accounting Period When you open the first accounting period. Oracle General Ledger prepares it for journal entry. Procedure Page 635 . . 4 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Accounting Setups button. you will submit a request for opening the first accounting period.

. 5 The Find Periods page enables you to search for specific accounting periods. . Click the vertical scrollbar. 3 Click the vertical scrollbar. . Vision Operations (USA) link. . Page 636 . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Periods page. . 4 Click the Setup: Open/Close link.

to control journal entry and journal posting. Page 637 . 7 The Open and Close Periods page enables you to open and close accounting periods . . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Find button.

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Open Period button. Page 638 . . or Press [Alt+p].

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Target Period field. 0 . 1 . 2 . . 1 Enter the desired information into the Target Period field. Page 639 . or Press [Alt+Y]. Enter "Jan-08". 1 Click the Open button. or Press [Alt+O]. 1 Click the Yes button.

4 . 1 You have completed the Opening the First Accounting Period procedure. 5 End of Procedure. . or Press [Alt+O]. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 640 . Step Action 1 Click the Close button.

2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Journal Categories page. Click the vertical scrollbar. Page 641 .Training Guide Oracle EBS R12 General Ledger Setting Up Journal Categories and Sources You can define intercompany and suspense accounts for specific categories. . Journal categories appear in standard reports. such as the General Journals report. you should define at least one journal source for each of your own. You can also use document sequences to sequentially number journal entries by category. you will set up journal categories and sources. . Oracle General Ledger supplies a number of predefined journal sources. In addition. Journal sources identify the origin of your journal entries. Vision Operations (USA) link. In this topic.

Category Key. 2008". 7 Enter the desired information into the Category field. Page 642 . . Enter "Training Sales for . .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Click in the Category field. 4 Click the Setup: Journal: Categories link. 5 The Journal Categories page enables you to define journal categories. and Description for your journal category. . Step Action 6 Enter a unique Category. .

. 0 . 1 Click in the Description field. 1 Click the Save button. 2 . Enter "Training 2008". 1 Enter the desired information into the Description field. Enter "Training Sales for 1 2008".Training Guide Oracle EBS R12 General Ledger Step Action 8 The Category Key is a language-independent and instance-independent key that the . Page 643 . Click in the Category Key field. 9 Enter the desired information into the Category Key field. Journal Import program uses to identify a particular journal source and category consistently across all languages and instances. .

1 Double-click the Journal list item. 1 Double-click the Sources list item. 1 The Journal Sources page enables you to define journal sources that identify the 6 origin of journal entries. 4 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Double-click the Setup list item. 3 . Page 644 . .

. then journals from this source cannot be 4 changed in the Enter Journals page. 2 If you select the Import Using Key checkbox. Click the Freeze Journals option. . . you can drilldown to 3 subledger transactions transferred from subledgers in summary or detail for this source . 1 Click in the Source Key field. the Journal Import program uses the 6 value entered in the Source Key field. 9 . 2 If you select the Freeze Journals checkbox. 2 If you enable the Import Journal References checkbox. when importing . then the batch must be approved before it can be posted. 2 Click in the Description field. instead of the Source field. 2 Enter the desired information into the Source Key field. 7 Click in the Source field. 2 If you select the Require Journal Approval checkbox. Enter "Training for 2008". 1 Enter the desired information into the Source field. 2 Enter the desired information into the Description field. then journal approval is 5 enabled for your general ledger. Enter "Training for 2008".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a unique Source. 8 . Source Key and Description for your journal entry source. Enter "Training Revenue for 2 2008". 0 . If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval. journals for a given source. Page 645 . . 1 . in the Account Inquiry page.

you will set up suspense accounts. . 7 . 8 . General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. In this topic. 9 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save button. You can define other suspense accounts in addition to the default suspense account for your ledger. Procedure Page 646 . 2 You have completed the Setting Up Journal Categories and Sources procedure. 2 Click the Close button. Setting Up Suspense Accounts When you define your ledger. you can enable suspense posting and assign a default suspense account to your ledger.

3 Click the Setup: Accounts: Suspense link. Click the vertical scrollbar. 2 Click the General Ledger. . Page 647 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Suspense Accounts page. . Vision Operations (USA) link. 4 The Suspense Accounts page enables you to define suspense accounts.

. . Enter "Vision Operations . 6 Enter the desired information into the Ledger field. Enter "Manual". defining. 9 Click in the Category field. 7 Specify the Source and Category that applies to the suspense account you are . Page 648 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Specify the ledger. . 8 Enter the desired information into the Source field. (USA)". Click in the Source field. Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values. Click in the Ledger field.

. You can 1 assign multiple unique combinations of source and category to a single account. 4 End of Procedure. or the journal entry is considered unbalanced. 1 Enter the Account against which the balancing amount should be posted. . Enter "01-000-2225-0000-000". The sum of the debits must equal the sum of the credits. 3 . Enter "Accrual".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. Entering Unbalanced Journals Journal entries consist of debit and credit entries. 1 Click the Save button. 0 . A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. Procedure Page 649 . Click in the Account field. 1 You have completed the Setting Up Suspense Accounts procedure. you will enter an unbalanced journal. 2 . In this topic. 1 Enter the desired information into the Account field.

. . . Vision Operations (USA) link. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. 4 The Find Journals page enables you to search for specific journals and also create . new journals. Page 650 . 3 Click the Journals: Enter link. Click the vertical scrollbar.

Page 651 . or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. . 6 The Journals page enables you to enter and view detailed information for a journal. .

9 Enter the desired information into the Category field. 1 Click in the Line field. Page 652 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 Click in the Account field. 0 . . Enter "Accrual". 2 . 1 . 1 Enter the desired information into the Line field. . Enter "ABCExpense Accruals". 8 Click in the Category field. . Enter "10".

4 . . 7 . Enter "500". 8 . 1 . 1 Click the Save button. 1 Enter the desired information into the Account field. 6 . 1 Enter the desired information into the Entered: Credit field. Enter "01-130-1110-0000-000". 5 . 2 Click the OK button. or Press [Alt+P]. 9 . 3 . 2 This message provides an alert about the difference between debits and credits. Page 653 . . 0 Click the Yes button. 2 Note the request ID. Enter "450". Enter "01-000-2225-0000-000". 1 Enter the desired information into the Entered: Debit field. or Press [Alt+Y]. 2 Click the Post button. 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. 1 Click in the Debit (USD) field.

4 . 3 . 2 The Find Requests page enables you to search for specific requests. Page 654 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 2 Click the View menu. or Press [R]. or Press [Alt+V]. 2 Click the Requests menu. 5 .

2 Point to the Find object. 2 Use the Requests page to view the status of submitted request processes. Page 655 . 3 Verify that the post request completed successfully. 9 . Enter "5198248". 6 . 7 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field. 2 Enter the desired information into the Request ID field. 0 .

3 Enter the desired information into the Batch field. 4 . Enter "ABCExpense Accruals 213 JAN-2008 12:51:26". Step Action 3 Click in the Batch field. Page 656 . 1 . . 3 Click the Find button. 2 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link.

6 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Use the Enter Journals page to view and optionally change unposted journal batches 5 online. Step Action 3 Click the Review Journal button. 3 You have completed the Entering Unbalanced Journals procedure. 3 Verify that the accrual posted correctly. . or Press [Alt+u]. . 8 End of Procedure. 7 . Page 657 .

Training Guide Oracle EBS R12 General Ledger Page 658 .

you can: • Assign accounts . • Define a content set. you will create a row set. • Create a column set. • Run a row set detail and summary report. In this topic.Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. • Specify formatting . or modified by certain users. you will be able to: • Create a row set. Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. Procedure Page 659 . the commonly assumed attribute for a row definition is an account assignment. • Create a column set heading. • Run column set detail and summary reports. line spacing. and underline characters. indentation. • Secure row set definitions . • Run an ad-hoc row set report. • Define calculations . • Run a column set ad-hoc-report. In Financial Statement Generator. When you define a row set. whereas the attribute for a column definition is a time period (amount type).to only allow specific row sets to be used.to control page breaks.to perform a variety of complex computations in your report. viewed. Upon completion of this lesson.to indicate which general ledger account balances you want to include in the row.

3 Click the vertical scrollbar. Page 660 . . . . . Click the vertical scrollbar. 4 Click the Reports: Define: Row Set link. 2 Click the General Ledger. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Row Set page. . 5 The Row Set page enables you to define new row sets.

7 Enter the desired information into the Name field. Page 661 . Enter "Training Summary". 1 . or Press [Alt+R]. Enter "Training Row Set". 8 Click in the Description field. 0 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Name field. . 9 Enter the desired information into the Description field. 1 Click the Define Rows button. . . 1 The Rows page enables you to add and format rows to a row set.

Click in the Line field. You also use the line number when creating a row calculation. 1 Click in the Line Item field. 2 . 3 . Enter "Overhead". Page 662 . 4 . The line number controls the order in which rows appear in a report. 1 Enter the desired information into the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a line number for each row of the row set. 1 Enter the desired information into the Line Item field. 5 . Enter "10".

0 . Enter "Salaries". 1 Click in the Line field. 2 Click in the Format Options: Indent field. 5 . 6 Enter "0".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Format Options: Lines to Skip: After field. 2 Enter the desired information into the Format Options: Indent field. 9 . 2 Click in the Format Options: Lines to Skip: After field. . 3 . . 2 Enter the desired information into the Format Options: Lines to Skip: After field. 2 Click in the Line Item field. 7 Enter "1". Enter "20". 6 . Enter "3". Page 663 . 4 . 2 Enter the desired information into the Line Item field. 1 Click the Save button. 8 . 2 Enter the desired information into the Line field. 1 Enter the desired information into the Format Options: Lines to Skip: After field. 2 . 1 .

Click the Account Assignments button. ledger set you specify at run time. Page 664 . FSG uses the ledger or . 2 The Accounts Assignments page enables you to assign accounts to a row.Training Guide Oracle EBS R12 General Ledger Step Action 2 To have the row generate account balances on your report. Step Action 2 Enter the same ledger segment value for the Low and High ledger segment range. 8 . click the Account 7 Assignments button to assign accounts to the row. or Press [Alt+A]. If 9 you do not enter a ledger or ledger set. Click in the Account Range: Low field. .

3 . 1 . 6 . 5 . Enter "6100". Page 665 . 3 Enter the desired information into the Department: Low field. 4 . 3 Click in the Ledger: High field. . 3 Click in the Account: Low field. 0 . 9 . Enter "Vision Operations". Enter "T". Enter "110". 8 . 3 Click in the Department: High field. 3 Click in the Department: Low field. 2 . 7 . Enter "01". 3 Enter the desired information into the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter a range of accounts by specifying the Low and High accounts in the range. 4 Click in the Account: High field. 0 Enter the desired information into the Ledger: Low field. 3 Click in the Company: Low field. 3 Enter the desired information into the Department: High field. 3 Enter the desired information into the Account: Low field.

or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Account: High field. 9 . 4 Click in the Sub-Account: Low field. 1 . Enter "T". 3 . 8 . Enter "T". 4 Enter the desired information into the Sub-Account: High field. 7 . 0 . Enter "0000". 6 . 4 Click in the Product: High field. 2 . Enter "000". 5 . 4 Enter the desired information into the Sub-Account: Low field. 4 Click in the Product: Low field. 4 Click in the Sub-Account: High field. Page 666 . 4 . 4 Enter the desired information into the Product: Low field. 5 Click the OK button. Enter "T". 4 Enter the desired information into the Product: High field.

to meet onetime reporting needs. as necessary. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. you can add a content set. 1 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 5 You have completed the Creating a Row Set procedure. you can specify your own custom column set. you will run an ad hoc report. Also. Procedure Page 667 . row order. and/or display set to enhance the report or refine the information in the report. Optionally. . You can also define ad hoc financial reports. In this topic.

. . 2 Click the General Ledger. Vision Operations (USA) link. . . . Click the vertical scrollbar. 3 Click the vertical scrollbar. 4 Click the Reports: Define: Report link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. 5 The Define Financial Report page enables you to define a financial report. Page 668 .

1 Click the Run Report button. report title. 4 . . 6 . . 1 Click in the Required Components: Column Set field. Enter "Training Ad Hoc Row Set . Enter "Training Ad Hoc Row Set . Report only". Report". 8 Click in the Title field. 1 Enter the Row Set and Column Set to use for the report. 7 Enter the desired information into the Report field. 1 You can select the Enable Security checkbox to apply Definition Access Set security 0 to your financial report definition. 1 . or Press [Alt+R]. Enter 3 "Training Row Set". Page 669 . . 5 Enter "12 Month Review". 1 Enter the desired information into the Required Components: Row Set field. 1 Click in the Required Components: Row Set field. . 1 Enter the desired information into the Required Components: Column Set field. . Click in the Report field. 9 Enter the desired information into the Title field. 2 . and description for your report.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter a name.

1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. 1 The Run Individual Reports page enables you to run specific reports individually. 9 . Page 670 . 7 . 8 . or Press [Alt+O]. or Press [Alt+Y].

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. Procedure Page 671 . 2 Click the Close button. General Ledger displays the chart of accounts structure associated with each row set. 2 You have completed the Running an Ad-Hoc Row Set Report procedure. In this topic. you will run the Row Set Summary and Detail report. . Running a Row Set Summary and Detail Report The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts. or Press [Alt+S]. 2 End of Procedure. 0 . 1 .

5 Use the Submit a New Request page to run a single request or request set. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. Click the vertical scrollbar. Requests sets enable you to process multiple requests and reports. 3 Click the vertical scrollbar. . Vision Operations (USA) link. 4 Click the Standard link. requests are just the job you have defined in your parameters settings. 2 Click the General Ledger. Single . Page 672 . . .

Page 673 . parameters include the report title. language. operating unit. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the OK button. when to run the request or process. and what to do with the output. or Press [Alt+O]. These . 7 Use the Submit Request page to enter general request and report parameters.

1 Use the Parameters page to enter the request parameters. . Page 674 . 1 Enter the desired information into the Row Set Name field. 0 . Enter "FSG . 1 Click in the Row Set Name field. Listing". 1 Click in the Parameters field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Name field. These parameters will be 1 used to define the processing rules and data to be included when the report or request is . . Enter "Training Row 3 Set".Row Set Detail . run. 9 Enter the desired information into the Name field.

or Press [Alt+m]. Creating a Column Set A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. Page 675 . In FSG. 1 Click the Yes button. 8 . format masks. 1 Click in the Name field. amount types. 6 . whereas the attribute for a row definition is an account assignment. or Press [Alt+Y]. 1 Click the Submit button. you will create a column set in the Column Set window. 1 You have completed the Running a Row Set Summary and Detail Report procedure. 1 Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 9 End of Procedure. . currency assignments. Therefore. 5 . the commonly assumed attribute for a column definition is a time period (amount type). 7 . typical column sets include headings and subheadings. In this procedure. and calculation columns for totals. or Press [Alt+m]. 4 . or Press [Alt+O].

Click the vertical scrollbar. . . Vision Operations (USA) link. Page 676 . 2 Click the General Ledger. 3 Click the vertical scrollbar. . 4 Click the Reports: Define: Column Set link. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Column Set window.

Page 677 . The calculations can refer to any previous columns in the report. • Specify formatting using format masks. • Specify account balance types to include in the column.Training Guide Oracle EBS R12 General Ledger Step Action 5 From the Column Set page. viewed. which change depending on the period of interest specified when you run the report. • Secure column set definitions to allow only specific column sets to be used. you can do the following: . • Define calculations to perform a variety of complex computations in your report. or modified by certain users. or encumbrance amounts. You can also create relative headings. Step Action 6 Click in the Name field. you will create a column set. . For example. which determine how numbers in your report are displayed. including rows you choose not to display. • Create Headings for your columns. In this procedure. budget. you can define a column with actual.

1 . 1 Click the Build Column Set button. if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments. Rolling Summary". 1 Though you will not enter an override value in this procedure. 8 Click in the Description field. Enter "Training Column Set". or Press [Alt+u]. the column order is determined by the column starting positions. Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. . Enter "Training 5 Month . You can find more information about override segments in the General Ledger User's Guide. Instead.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Name field. Page 678 . 2 . 1 The sequence number is used to define column calculations. . you use the Override 0 Segment field to override segments to produce "breakdown" reports. For example. you would enter an override segment. . 9 Enter the desired information into the Description field.

1 Oracle General Ledger provides a number of amount types. which refers to Period-to-date actual balances. . For example. which can be specified in 7 the a row or column definition. 1 Click in the Name field. Enter "POI-4". 1 Enter the desired information into the Name field. 3 . you will enter an amount type of PTD-Actual. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Sequence field. 4 . Enter "10". Page 679 . 5 . 1 Enter the desired information into the Sequence field. in this procedure.

3 . if your specified Amount Type refers to days. 9 . 2 Click in the Sequence field. 2 Enter the desired information into the Name field. 8 . such as PTD-Actual. 2 Click in the Offset field. Enter "-4". then the offset will be in number of days. 2 Enter the desired information into the Offset field. such as PATD. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Amount Type field. Enter "20". 2 Enter the desired information into the Sequence field. If your specified Amount Type refers to a period. 1 Enter the desired information into the Amount Type field. 5 . 2 . Page 680 . . 4 . then the offset will be in number of periods. 6 . 2 Click the Add Column button. 2 If you assign an amount type to a row or column. However. Enter "PTD-Actual". 2 Press the left mouse button on the Name object. Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. Enter "POI-3". 7 . you must also assign 0 an offset.

4 . 3 Enter the desired information into the Name field. Enter "POI-2". 3 Click in the Sequence field. Page 681 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount Type field. 3 Click in the Name field. 3 Enter the desired information into the Amount Type field. Enter "PTD-Actual". 3 Click in the Amount Type field. 3 Click the Add Column button. Enter "30". 2 . Enter "PTD-Actual". 3 Enter the desired information into the Offset field. 7 . 3 . 2 Enter the desired information into the Amount Type field. 5 . 3 Click in the Offset field. 1 . 6 . 3 Enter the desired information into the Sequence field. Enter "-3". 9 . 8 . 0 .

2 . 4 Enter the desired information into the Offset field. 4 Enter the desired information into the Amount Type field. Enter "POI-1". 3 . Enter "PTD-Actual". 4 . 4 Enter the desired information into the Name field. 4 Click in the Amount Type field. 6 . 4 Click in the Sequence field. 9 . Enter "-1". Page 682 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Offset field. 4 Click the Add Column button. 8 . 1 . 5 . Enter "-2". 9 . 4 Click in the Name field. Enter "40". 4 Click in the Offset field. 0 . 4 Enter the desired information into the Sequence field. 7 . 4 Enter the desired information into the Offset field.

5 Click in the Offset field. Enter "PTD-Actual". 5 Enter the desired information into the Sequence field. 0 . 5 Enter the desired information into the Offset field. 8 . 5 Click the Add Column button. 5 Click in the Amount Type field. 7 . 5 Click in the Sequence field. 1 . 0 . 5 . 3 . 6 Click in the Sequence field. 2 . Enter "50". 4 . Enter "0". 5 Enter the desired information into the Amount Type field. Enter "POI". 6 . 9 . 5 Enter the desired information into the Name field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Add Column button. 5 Click in the Name field. Page 683 .

3 . or Press [Alt+D]. 6 Enter the desired information into the HEADING_ITEM6_0 field. 6 Format masks. .999. Page 684 . Enter 4 "9. define how 2 FSG prints numerical values on your reports. you can control the . Enter "TOTAL". 7 . 6 . With a format mask. 6 You have completed the Creating a Column Set procedure. 5 . 8 .99". 6 Click in the HEADING_ITEM6_0 field.999. . 9 End of Procedure. following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 6 Click in the Format Mask field. 6 Click the Create Default Heading button.999. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the desired information into the Sequence field. 6 Enter the desired information into the DISPLAY_ITEM6_0 field. which are specified in your row and column definitions. Enter "60". 6 Click the OK button.

Procedure Step Action 1 Begin by navigating to the Column Set page. In this topic. You can also create and edit column headings with the Column Set Builder. You can create custom column headings or modify default headings to meet your specific reporting needs. you will define a column set heading. . . or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report. Click the vertical scrollbar. Page 685 . Your column headings can be static.Training Guide Oracle EBS R12 General Ledger Creating a Column Set Heading You define the column headings for a report within the related column set. Vision Operations (USA) link. 2 Click the General Ledger.

headings. Enter "Training Revenue". assign access.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . reports. Click in the Name field. . Step Action 6 Query a column set name. 4 Click the Reports: Define: Column Set link. and . auto copy the columns. 8 Click in the Description field. Page 686 . . . . 5 Use the Column Set page to create column sets. 7 Enter the desired information into the Name field.

Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Description field. 0 . 1 Use the Column Set Heading page to enter or change the heading for the column set. 1 . 2 Enter "January 2008". or Press [Alt+d]. Step Action 1 Enter the desired information into the Column Set Header Editor Multiline field. Training". 1 Click the Create Heading button. Page 687 . . Enter "Column Set for .

or Press [Alt+O]. Step Action 1 Click the Save button. 5 End of Procedure. Page 688 . 4 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. . 1 You have defined a column set heading.

Following are the prerequisites to defining ad-hoc reports: • Define a row set. An ad hoc report is one you define at the time you run financial reports. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. you will run a column set ad-hoc report using the Define Financial Report page. . Note that to improve system performance. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs. you need to delete ad hoc reports periodically. • Define a column set In this topic. Page 689 .

4 Click the Reports: Define: Report link. 3 Click the vertical scrollbar. . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. Page 690 . Step Action 6 Click in the Report field. Vision Operations (USA) link. Begin by entering a name in the Report field and a name for your report title in the Title field. . You will use this page to enter the column set and row set details. . 5 Use the Define Financial Report page to run an ad-hoc repot. .

enter the row and columns sets you want to use for the report. 6 . 1 Use the Required Components region to enter the row and column information. currencies.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Report field. or constant periods of interest. 1 Click the Run Report button. Enter "Training Column Set Ad. Hoc Report". 1 The Decision page will display an alert. Page 691 . 1 Click in the Required Components: Row Set field. encumbrances. or Press [Alt+R]. Enter 2 "Training Row Set". . 1 Click in the Required Components: Column Set field. 1 Enter the desired information into the Required Components: Column Set field. Note: If you specified control values in the Balance Control options of your row set or column set. . . Report". 0 . you will be required to assign the control values to specific budgets. 4 Enter "Training Column Set". 1 Enter the desired information into the Required Components: Row Set field. 1 . Enter "Training Column Set . In the Row Set and Column Set field. 5 . 3 . 8 Click in the Title field. 9 Enter the desired information into the Title field.

or Press [Alt+O]. use the Run Individual Reports page to submit your 9 request for the Ad-Hoc report. or Press [Alt+Y]. 1 Click the OK button. Page 692 . 8 . 1 After you save your work. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. .

3 . or Press [Alt+S].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 2 . 2 Note the request ID that displays in the Request column. 2 Click the Close button. Page 693 . Step Action 2 Click the Close button. 0 . 1 .

and your calculation and exception definitions. Display options for each column appear in a box. or about all column sets defined in the system. then the details of each column definition. General Ledger prints your account assignments.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed running a column set ad-hoc report. General Ledger first prints your column set heading. if any. Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. End of Procedure. In this topic. using the Define Financial 4 Report page. . Procedure Page 694 . you will run the Column Set Detail and Summary report.

. Single . Requests sets enable you to process multiple requests and or reports. 3 Click the vertical scrollbar. Vision Operations (USA) link. . requests are just the job you have defined in your parameters settings. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. . Page 695 . 4 Click the Reports: Request: Standard link. . 5 Use the Submit a New Request page to runs a single request or request set. Step Action 6 Click the OK button. . Click the vertical scrollbar.

9 Enter the desired information into the Name field. Step Action 8 Click in the Name field. operating unit. . language. These . Enter "FSG . and what to do with the output.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. when to run the request or process. parameters include the report title. Listing". 7 Use the Submit Request page to enter general request or report parameters. Page 696 . 0 .Column Set Detail . 1 Click in the Parameters field.

or Press [Alt+O]. or Press [Alt+m]. run. Page 697 . 3 . 1 Click the Yes button. or leave this field blank to report on all 2 column sets. 8 End of Procedure. only those column sets that match your ledger's chart of accounts display. Enter "FSG . If an account assignment was made to column sets. 7 . or Press [Alt+Y]. 1 Enter the desired information into the Name field. . 4 . 1 Click the Submit button. Enter the desired information into the Column Set Name field.Column Set 6 Summary Listing". 5 . . These parameters will be 1 used to define the processing rules and data to be included when the report or request is . 1 Click the OK button. . Enter "Training Column Set". 1 Click the Submit button. or Press [Alt+m]. 1 You have completed the Running Column Set Detail and Summary Reports procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Parameters page to enter the request parameters. 1 Select any column set you have defined.

Procedure Page 698 . you can print a travel expense report for each department. you can generate hundreds of similar reports in a single run. You can then distribute the reports to the 50 department managers for review purposes. By using a content set with your existing report definition. The content set controls how the numerous reports differ from each other. If you choose a content set function. For example. in one report request. In this topic.Training Guide Oracle EBS R12 General Ledger Defining a Content Set By assigning a content set to a report request. such as page expand. you will define a content set. Also assume that you already have an FSG report for travel expenses. The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. which you run weekly. You cannot use content sets with XBRL output. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. the report will error. assume your organization has 50 departments and that Department is one of your account segments.

5 Use the Content Set page to define a new content set and assign it to a general ledger . Vision Operations (USA) link. . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Content Set page. . . Page 699 . account. . 4 Click the Reports: Define: Content Set link. 3 Click the vertical scrollbar. Step Action 6 Click in the Content Set field. . 2 Click the General Ledger.

Page 700 . Enter "Training". 8 Click in the Description field. 5 . • Sequential: FSG processes multiple reports in sequential order. . Enter . 9 Enter the desired information into the Description field. 6 . If you enter a parent segment value for your flexfield low and high. FSG displays all child values for that parent. . Set".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Content Set field. Enter "Vision Operations". 1 . Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. 1 Select a processing type for multiple reports: 0 • Parallel: FSG processes multiple reports at the same time. 1 Use the Operations Accounting Flex page to enter the low and high values for ledger 4 and account ranges. 1 Enter the desired information into the Ledger: Low field. 2 Enter the desired information into the Account Assignments: Sequence field. 1 Enter a Sequence number for each account range. . 1 Click in the Account Assignments: Sequence field. . 1 Enter the Ledger and Account Range Low and High values if you want to override 3 the segment value ranges specified in your row set. . 1 Click in the Ledger: Low field. Click in the Account Assignments: Account Segment Low field. "10". Enter "Training Content .

9 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger: High field. 1 Enter the desired information into the Department: Low field. Page 701 . 2 Click the Save button. 1 . or Press [Alt+O]. Enter "300". 2 Enter the desired information into the Department: Display field. 0 . 1 Click in the Department: Low field. 2 Enter the desired information into the Department: High field. 2 Click in the Department: Display field. 2 . 4 . 5 End of Procedure. 7 . Enter "PE". Enter "399". 2 You have defined a content set. 8 . . 2 Click the OK button.

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