Oracle EBS R12 General Ledger

Created on Saturday, March 19, 2011

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Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction.......................................................................................................................vi Journal Entry.....................................................................................................................1
Creating Journal Batches............................................................................................................1 Entering Journals........................................................................................................................8 Changing the Journal Entry Currency.......................................................................................12 Entering Journal Lines..............................................................................................................18 Entering Entered Currency Journal...........................................................................................22 Entering Statistical Journals.....................................................................................................27 Autocopying Journal Batches...................................................................................................32 Changing a Batch Period..........................................................................................................38 Entering and Posting Journal Batches.......................................................................................43 Creating Recurring Journal Entries...........................................................................................48 Creating Skeleton Journal Entries.............................................................................................52 Changing a Recurring Journal Entry.........................................................................................57 Reviewing Recurring Journal Batches......................................................................................61 Posting Journals........................................................................................................................65 Copying Entries from an Existing Recurring Journal Batch.....................................................71 Entering a Year-End Closing Journal Entry..............................................................................75 Creating Standard Recurring Journal Entry Lines....................................................................80 Correcting Batch Posting Errors...............................................................................................85 Posting Journal Batches Automatically (AutoPost)................................................................100 Reversing Journals..................................................................................................................106 Generating Reversing Journal Batches...................................................................................113 Enabling Journal Line Reconciliation.....................................................................................120 Entering Reconciliation References........................................................................................125 Using Automatic Journal Scheduling.....................................................................................130 Adding Attachments to a Journal Entry..................................................................................139 Checking or Reserving Funds for a Journal Batch..................................................................148

Online Inquiries.............................................................................................................156
Performing Account Inquiries................................................................................................156 Performing Journal Entry Inquiries.........................................................................................167 Drilling Down to Subledger Details........................................................................................178 Viewing T-Accounts...............................................................................................................200 Performing Budget Inquiries..................................................................................................207 Reviewing Budget Balance in a Master Budget......................................................................211 Processing Consolidated Balance Inquiries............................................................................216

Defining Budgets............................................................................................................223
Defining Budgets....................................................................................................................223 Assigning Budget Periods.......................................................................................................226 Opening a Budget Period........................................................................................................228 Copying Budget Amounts from a Budget...............................................................................233

Managing Budget Organizations..................................................................................239
Defining Budget Organizations..............................................................................................239 Assigning Account Ranges to Budget Organizations.............................................................243 Protecting a Budget Organization with a Password................................................................250 Adding or Changing Individual Accounts..............................................................................255

Budget Formulas............................................................................................................261
Creating a Budget Formula Entry...........................................................................................261
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Creating Budget Formula Entry Lines....................................................................................264 Copying Existing Budget Formulas........................................................................................270 Changing a Budget Formula Entry.........................................................................................272

Entering Budget Amounts.............................................................................................277
Entering Budget Amounts for Multiple Accounts..................................................................277 Entering Budget Rules to Distribute Budget Amounts...........................................................281 Entering Budget Journals........................................................................................................287 Creating Unposted Journal Batches........................................................................................291 Exporting a Budget Worksheet Using the Budget Wizard......................................................301

Transferring Budget Amounts......................................................................................320
Transferring Budget Amounts Using Budgetary Control........................................................320 Entering Budget Transfer Amounts.......................................................................................324

Freezing Budgets............................................................................................................330
Freezing Budget Formula Batches..........................................................................................330 Freezing Budget Organizations...............................................................................................333 Freezing Budgets for a Range of Accounts.............................................................................335

Encumbrance Accounting.............................................................................................340
Defining Encumbrance Types................................................................................................340 Entering Encumbrances..........................................................................................................343 Viewing Funds Available.......................................................................................................350 Carrying Forward Year-End Encumbrance and Budget Balances..........................................354

Average Balance Processing..........................................................................................360
Opening a New Period............................................................................................................360 Archiving Journals..................................................................................................................368 Consolidating Transactions.....................................................................................................373 Consolidating Balances..........................................................................................................386

Financial Reporting.......................................................................................................398
Running Simple Reports.........................................................................................................398 Using the Financial Statement Generator (FSG).....................................................................406 Viewing Ledger Sets..............................................................................................................412

Maintenance...................................................................................................................418
Defining a Move/Merge Request............................................................................................418 Submitting a Move/Merge Request........................................................................................421 Creating New Accounts with Mass Creation..........................................................................425

Global Consolidation System........................................................................................429
Using the Consolidation Workbench......................................................................................429 Transferring Subsidiary Data to Your Parent..........................................................................436 Creating Elimination Entries..................................................................................................439 Purging Consolidation Audit Data..........................................................................................445

Multi-Currency..............................................................................................................449
Defining Foreign Currencies..................................................................................................449 Defining Currency Cross Rates..............................................................................................453 Entering a Journal with Conversion Rounding Differences....................................................457 Using the Currency Rates Manager........................................................................................465

Journal or Subledger Level Reporting Currencies.....................................................476
Entering Reporting Currencies...............................................................................................476 Using Reporting Currencies....................................................................................................479

Using the Account Hierarchy Manager.......................................................................495
Starting the Account Hierarchy Manager...............................................................................495
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Oracle EBS R12 General Ledger
Displaying Multiple Hierarchies.............................................................................................497 Adding or Changing Rollup Groups.......................................................................................508 Adding or Changing Parent Hierarchies.................................................................................520 Adding or Changing Child Values..........................................................................................541

Basic General Ledger Setup..........................................................................................563
Defining General Ledger Value Sets......................................................................................563 Creating a Responsibility for the Controller...........................................................................567 Creating a Security Rule.........................................................................................................573 Defining Accounting Key Flexfield Structures.......................................................................582 Entering Values for Key Flexfields........................................................................................596 Using the Account Hierarchy Editor.......................................................................................602 Defining an Accounting Calendar..........................................................................................617 Defining a Ledger...................................................................................................................628 Opening the First Accounting Period......................................................................................635 Setting Up Journal Categories and Sources............................................................................641 Setting Up Suspense Accounts...............................................................................................646 Entering Unbalanced Journals................................................................................................649

Custom General Ledger Reports..................................................................................659
Creating a Row Set.................................................................................................................659 Running an Ad-Hoc Row Set Report......................................................................................667 Running a Row Set Summary and Detail Report....................................................................671 Creating a Column Set............................................................................................................675 Creating a Column Set Heading.............................................................................................685 Running a Column Set Ad-Hoc Report..................................................................................689 Running Column Set Detail and Summary Reports................................................................694 Defining a Content Set...........................................................................................................698

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Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

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Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for journals based on specific search . criteria.

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Oracle EBS R12 General Ledger

Step

Action 5 Click the New Batch button. . or Press [Alt+B]. 6 The Batch page enables you to create, view, and modify a batch. . A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 7 Click in the Batch field. . 8 Enter the desired information into the Batch field. Enter "Provisioning of Accrual . Expenses". 9 Click in the Period field. . 1 Enter the desired information into the Period field. Enter "Oct-07". 0 . 1 Click the Journals button. 1 . or Press [Alt+J].

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 The Journals page enables you to enter all journal entries in a batch in the same 2 period. . You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

Step

Action 1 Enter the desired information into the Journal field. Enter "Accrual Expenses for 3 Computer Resources". . 1 Enter the desired information into the Description field. Enter "Journal Entry for 4 Accrual Expenses of Computer Resources". . 1 Click in the Line field. 5 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 Enter the desired information into the Line field. Enter "10". 6 . 1 Click in the Account field. 7 . 1 Enter the desired information into the Account field. Enter "01-130-6100-0000-000". 8 . 1 Click in the Debit field. 9 . 2 Enter the desired information into the Debit field. Enter "150". 0 . 2 Click in the Line field. 1 . 2 Enter the desired information into the Account field. Enter "01-130-2225-0000-000". 2 . 2 Click in the Credit field. 3 . 2 Enter the desired information into the Credit field. Enter "150". 4 . 2 Click in the Journal field. 5 . 2 Click the New button. 6 .

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Training Guide
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Step Action 2 Click the Yes button. 7 . or Press [Alt+Y]. 2 Enter the desired information into the Journal field. Enter "Accrual Expenses for 8 Marketing Department". . 2 Click in the Description field. 9 . 3 Enter the desired information into the Description field. Enter "Journal Entry for 0 Accrual Expenses of Marketing Department". . 3 Click in the Line field. 1 . 3 Enter the desired information into the Line field. Enter "10". 2 . 3 Click in the Account field. 3 . 3 Enter the desired information into the Account field. Enter "01-490-6100-0000-000". 4 . 3 Click in the Debit field. 5 . 3 Enter the desired information into the Debit field. Enter "150". 6 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 3 Click in the Line field. 7 . 3 Enter the desired information into the Account field. Enter "01-490-2225-0000-000". 8 . 3 Click in the Credit field. 9 . 4 Enter the desired information into the Credit field. Enter "150". 0 . 4 Click the Save button. 1 . 4 You have completed the Creating Journal Batches procedure. 2 End of Procedure. .

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information. In this topic, you will learn to enter journals.

Procedure

Page 8

2 Click the General Ledger. Click the vertical scrollbar. specific search criteria. . . To enter a journal without entering batch information. Page 9 . click the New Journal button. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 4 The Find Journals page enables you to search for the appropriate journal based on . 3 Click the Journals: Enter link. .

. or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. 6 The Journals page enables you to: . • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines Page 10 .

Enter "Lab our Cost 0 Provision for the month of Oct-07". . 1 Click in the Line field. . . 9 Click in the Description field. Enter "10". Page 11 . 1 Enter the desired information into the Line field. 2 . 1 Enter the desired information into the Description field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. Enter "Labor Cost Provision". . 8 Enter the desired information into the Journal field.

Enter "01-000-2410-0000-000". Enter "01-000-5020-0000-000". 0 . 1 Click in the Line field. 2 Enter the desired information into the Credit field. 1 Click in the Credit field. Page 12 . 1 Click in the Debit field. 6 . 2 Click the Save button. 9 . 7 . 2 End of Procedure. 8 . Enter "7500". 2 You have completed the Entering Journals procedure. 1 Enter the desired information into the Account field. 3 . 4 . 1 . . 5 . 1 Enter the desired information into the Debit field. Changing the Journal Entry Currency You can change the currency for any unposted journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 1 Enter the desired information into the Account field. Enter "7500".

. Vision Operations (USA) link. . . and have reserved funds for the journal entry. Page 13 . Click the vertical scrollbar. you must unreserve funds before you can change the currency. you will change the journal entry currency. 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Enter Journals page.Training Guide Oracle EBS R12 General Ledger If you are using budgetary control. 3 Click the Journals: Enter link. In this topic.

. Page 14 . Enter "Accrued Expenses 02-DEC. . 8 Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 4 The Find Journals page enables you to search for a journal based on specific search . 6 Enter the desired information into the Batch field. Enter "Oct-07". . 2007 23:01:21". Step Action 5 Click in the Batch field. criteria. 7 Click in the Period field. 9 Click in the Status: Posting field. .

1 Click the Find button. 0 . Enter "Unposted".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Status: Posting field. or Press [Alt+u]. Page 15 . 2 . 1 . Step Action 1 Click the Review Journal button. or Press [Alt+i].

Step Action 1 Click the Change Currency. button. 1 The Change Currency page enables you to enter the journal currency conversion 5 information such as currency date.. or Press [Alt+y]. 3 . and conversion rate. . 4 . conversion type. Page 16 .Training Guide Oracle EBS R12 General Ledger Step Action 1 The Journals page enables you to define.. create and view journal entries.

8 . 2 Click the OK button. 0 . Enter "EUR". 1 Click in the Type: To field. Page 17 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency: To field. 9 . 1 Click in the Rate: To field. 1 Enter the desired information into the Type: To field. Enter "Corporate". 7 . 6 .

In this topic. 1 End of Procedure. you will enter journal lines. Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Page 18 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Changing the Journal Entry Currency procedure. . Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Enter Journals page.

specific search criteria. Page 19 . or Press [Alt+J]. Vision Operations (USA) link. . 3 Click the Journals: Enter link. Step Action 5 Click the New Journal button. click the New Journal button. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . To enter a journal without entering batch information. 4 The Find Journals page enables you to search for the appropriate journal based on .

After you enter the first journal entry line number. or read and write access to the account's balancing segment value or management segment value. Page 20 .Training Guide Oracle EBS R12 General Ledger Step Action 6 The Journals page enables you to: . Step Action 7 Click in the Description field. Oracle General Ledger automatically increments the numbers for the following lines. . You can enter an account for the journal line. • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Your data access set must provide read and write access to the ledger. but you can change the line numbers as necessary.

Page 21 . 1 Enter the desired information into the Credit field. 7 . 1 Click in the Account field. 4 . 1 Enter the desired information into the Line field. month of Oct-07".Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Description field. 5 . 6 . 2 . 3 . Enter "12500". 1 Enter the desired information into the Debit field. 1 Click in the Credit field. Enter "12500". . Enter "01-000-2225-0000-000". 0 . 1 Enter the desired information into the Account field. 8 . 1 Click in the Line field. Enter "01-000-7420-0000-000". 9 Click in the Line field. Enter "10". 1 . Enter "Rent Accrual for the . 1 Enter the desired information into the Account field. 1 Click in the Debit field.

An entered currency is a currency that is not the ledger currency. you will enter entered currency journals using the Enter Journals page. . Procedure Page 22 . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. If you use reporting currencies (journal or subledger level). 9 . Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. 2 You have completed the Entering Journal Lines procedure. 2 Click the Save button. 1 End of Procedure. 0 . an entered currency is a currency that is not the currency of the reporting currency.

Vision Operations (USA) link. . . You can use this page to enter or query a batch. . Page 23 . 3 Click the Journals: Enter link. . Click the vertical scrollbar. the Find Journals page appears. or click the New Batch button or the New Journal button. 4 When you click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 2 Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. Page 24 . 6 You can use the Journals page to enter journal information. specifying the entered . or Press [Alt+J]. . currency you want to use for your journal entry.

9 Enter the desired information into the Description field. 1 Enter the desired information into the Conversion: Currency field. 1 . . Enter "Accrued Expense". 1 Click in the Conversion: Currency field. expenses for the month of Oct-07".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. . . 0 . 8 Click in the Description field. Page 25 . 1 The conversion date is the posting date for the journal entry and should fall within the 2 accounting period you defined for the journal entry. Enter "Accrued salary . Enter "GBP".

Enter "Corporate". 0 . or any 4 conversion type you defined. 8 . 1 You can enter your journal lines using the Lines Tab. . Page 26 . Enter the desired information into the Conversion: Type field. 1 Click in the Line field. 1 Enter the desired information into the Account field. 5 . Enter "15000". 2 . Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate. you can select Spot. 2 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Conversion: Type field. 3 . 1 In the conversion Type field. 1 Enter the desired information into the Line field. 1 . Enter "01-000-5020-0000-000". 7 . 9 . Corporate. Enter "10". You can use debit and credit 6 amounts in the entered currency. 2 Enter the desired information into the Entered: Debit field. 1 Click in the Account field. 2 Click in the Line field. or User type. .

You can also. combine monetary and statistical amounts in the same journal line. you will enter a statistical journal using the Enter Journals page. Entering Statistical Journals With General Ledger you can enter statistical journals in two ways. if your user profile permits. Enter "15000". Procedure Page 27 . 3 . In this topic. End of Procedure. 2 Click in the Credit field. 5 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Account field. 4 . 6 . You can enter journals with only statistical debit and credit amounts. 2 Click the Save button. 2 You have completed entering entered currency journals using the Enter Journals 7 page. 2 Enter the desired information into the Credit field. Enter "01-000-2410-0000-000".

the Find Journals page will display. You can use this page to enter or query a batch. . Page 28 . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 4 When you click the Journals: Enter link. Click the vertical scrollbar. or click the New Batch button or the New Journal button. 3 Click the Journals: Enter link. 2 Click the General Ledger. . . .

specifying STAT for . Page 29 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. If you use the Reporting Currencies option (Journal or Subledger Level). but the journals are not affected by the currency conversion process. or Press [Alt+J]. Statistical journal entries do not require balanced debits and credits. statistical journals will be generated for your reporting currencies. . the journal currency. 6 You will use the Journals page to enter your journal information.

enter your journal lines. 1 Click in the Conversion: Currency field. Enter "STAT". 0 . The 2 debits do not need to equal credits for a statistical journal. 1 Enter the desired information into the Conversion: Currency field. 9 Enter the desired information into the Description field. 1 . Enter "Employee headcount . . 8 Click in the Description field. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 In the Lines tab. using statistical debit and credit amounts. Enter "Employee strength per . Page 30 . for various departments". department".

1 . . 5 . 0 . Enter "01-110-9110-0000-000". 2 Enter the desired information into the Account field. 1 Enter the desired information into the Debit (STAT) field. 2 Click in the Debit (STAT) field. Enter "10". Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. Enter "01-000-9110-0000-000". 1 Click in the Account field. 3 . 1 Enter the desired information into the Line field. Enter "200".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. 1 Enter the desired information into the Account field. 2 Click in the Line field. 4 . 1 You can enter the statistical quantity for each journal line in the Debit (STAT) and the 7 Credit (STAT) fields. 8 . 6 . 9 . 1 Click in the Debit (STAT) field. 2 . Page 31 .

2 Enter the desired information into the Debit (STAT) field. Enter "450". . using Autocopy will copy the entire batch. you will autocopy journal batches. the Batch window or the Enter Journals window. 5 . 3 . 6 . You cannot copy a single journal in the batch. 3 You have completed entering statistical journals using the Enter Journals page. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Debit (STAT) field. Use Autocopy to copy a journal batch from the Journals window. 2 Click in the Debit (STAT) field. 2 Enter the desired information into the Account field. If you have multiple journals contained in a journal batch. Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. 7 . Enter "350". 2 Click in the Line field. 2 Click in the Line field. 9 . 0 End of Procedure. 8 . 4 . Enter "01-111-9910-0000-000". Page 32 . 2 Click the Save button.

. 2 Click the General Ledger. criteria. Click the vertical scrollbar. 4 The Find Journals page enables you to search for a journal batch based on specific .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Enter Journals page. Vision Operations (USA) link. . 3 Click the Journals: Enter link. Page 33 . .

and currency for a journal. Page 34 . Review Batch. Enter "Provisioning of Accrual .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Batch field. and Autocopy windows. Tax Batch. Post. In addition. 7 Click the Find button. New Batch. . use the Enter Journals page to access the Review Journal. batch name. source. category. period. New Journal. 8 The Enter Journals page displays journals for an existing batch. view the batch status. 6 Enter the desired information into the Batch field. Expenses". It also enables you to . . or Press [Alt+i].

Enter "Provisioning of Accrual 1 Expenses for Nov-07". 1 The Autocopy page enables you copy the batch. 3 . or Press [Alt+O]. 1 Enter the desired information into the Batch field. You can also review the batch or 0 review the journal before autocopying. . Page 35 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Autocopy button. 2 . 1 Click the OK button. . 1 Click the OK button. .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. Page 36 . or Press [Alt+V]. 4 . 1 Click the Requests menu. or Press [R]. 1 The Find Requests page enables you to search for the requests you submitted based on 6 specified search criteria. 5 . .

or Press [Alt+i]. Enter "5179393". log and output information. . 1 Enter the desired information into the Request ID field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. drill down to view 1 details. 1 Click in the Request ID field. 2 The Requests page enables you to view request status information. 7 . 2 Click the Find button. 8 . Page 37 . 0 . 9 .and access the Diagnostics window.

Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Autocopying Journal Batches procedure. Procedure Page 38 . 2 End of Procedure. and have reserved funds for the batch. In this topic. If you are using budgetary control. Changing a Batch Period If you change the period for an unposted batch. you must unreserve funds before you can change the batch period. you will change batch periods. . General Ledger updates the posting date for each journal entry.

Page 39 . criteria. 6 Enter the desired information into the Batch field. 2 Click the General Ledger. Expenses". . Vision Operations (USA) link. Enter "Provisioning of Accrual . . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for journals based on specific search . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Step Action 5 Click in the Batch field.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Find button. or Press [Alt+i]. and access the . Step Action 9 Click the Review Batch button. However. New Journal. and modify a batch. 1 The Batch page enables you to create. and chart of accounts. period type. view. 8 The Enter Journals page enables you to view details of journal entries. Review Journal. Page 40 . or Press [Alt+c]. and New Batch pages. Review Batch. all the ledgers within a batch must have the same calendar. A batch can contain multiple journals. . . each of which can belong to a different ledger.

depending on which date is closer to the creation date..Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Change Period. Oracle General Ledger assigns either the first or last day of the new period as the new effective date. If the creation date of your journal entry batch is not in the same period as the new batch period. Oracle General Ledger assigns the creation date as the new effective date. 2 . button. 1 . 1 The Change Period page enables you to update the batch period. If the original creation date of your journal entry batch is within the new period. Page 41 . or Press [Alt+g]..

1 You have completed the Changing a Batch Period procedure. 1 Click in the Effective Date: To field. 3 . Enter "15-SEP-2007". 1 Enter the desired information into the Effective Date: To field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period: To field. Enter "Sep-07". 1 Click the OK button. . 6 . 7 End of Procedure. 4 . Page 42 . 5 .

each of which can belong to a different ledger. period type. All journal entries in a batch must share the same period. 2 Click the General Ledger. A batch can contain multiple journals. but all of the ledgers within a batch must have the same calendar. .Training Guide Oracle EBS R12 General Ledger Entering and Posting Journal Batches You can organize journal entries with common attributes into batches. but you can only post batches in Open accounting periods. and chart of accounts. Procedure Step Action 1 Begin by navigating to the Find Journals page. . Click the vertical scrollbar. Vision Operations (USA) link. you will enter and post journal batches. Page 43 . You can create a journal batch for any Open or Future Enterable accounting period. In this topic.

batches. Page 44 . 6 The Journals page enables you to enter your journal information for the journal . or Press [Alt+B]. Step Action 5 Click the New Batch button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. 4 Use the Find Journals page to navigate to the New Batch button to enter journal . . batches. .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. sequence in which the journal entry lines appear online and in reports. Enter "1". . Oracle General Ledger automatically increments the numbers for the following lines. 8 Enter the desired information into the Journal field. . After you enter the first journal entry line number. Enter "Training Journal 1". 1 Click in the Line field. 1 Enter the desired information into the Line field. Page 45 . 0 . 9 The Lines tab enables you to enter a line number for each journal line to control the .

Enter "01-000-1570-0000-000". Enter "1000". 0 . 2 . 2 . or read and write access to the account's balancing segment value . 1 Enter the desired information into the Credit field. 1 Enter the desired information into the Account field. 2 Click in the Line field. 1 Enter the desired information into the Line field. 9 . Page 46 . 1 Click in the Entered: Debit field. 6 . or management segment value. 5 Enter the desired information into the Debit field. Enter "1000". 1 Enter an account for the journal line. 1 Click in the Account field. 7 . Enter the desired information into the Account field. Your data access set must provide read and write 3 access to the ledger. Enter "2". 8 . . 1 Enter the debit amount for the designated account. 4 . . 2 Enter the Credit amount for the designated account. 2 Click in the Credit field. 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. Enter "01-000-1110-0000-000".

3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Account field. 5 . 1 . 8 . 3 Click the Save button. Enter "01-000-1410-0000-000". Page 47 . 3 Enter the desired information into the Account field. 3 Enter the desired information into the Credit field. 6 . 9 . 2 Click in the Account field. Enter "2000". 2 . Enter "2000". 2 Click in the Line field. 2 Enter the desired information into the Account field. Enter "4". 2 Click in the Debit field. 4 . 7 . 3 . 3 Click in the Credit field. 2 Enter the desired information into the Debit field. Enter "01-520-5310-0000-000". 2 Enter the desired information into the Line field. 0 .

3 You have completed the Entering and Posting Journal Batches procedure. intercompany debt. 5 . bad debt expense. . Recurring journal entries examples include. Click the Post button. Procedure Page 48 . 6 End of Procedure. and periodic accruals. you will create the recurring journal entries and use them for each subsequent accounting period you generate. 3 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Post button enables you to post journal batches to update the account balances of 4 your detail and summary accounts. . In this topic. or Press [Alt+O]. Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries. or Press [Alt+P].

. . Page 49 . Click the vertical scrollbar. Vision Operations (USA) link. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to Define Recurring Entries page.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Recurring link. Page 50 . 4 Use the Define Recurring Journal Entries page to define the recurring journal entries . . that you want to use later.

. 6 Enter the desired information into the Recurring Batch: Batch field. 1 Enter the desired information into the Journal field. 7 Click in the Recurring Batch: Description field. Enter "DBI COGS Adjustment". .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. . Enter "DBI . Enter "To . 9 Click in the Journal field. COGs Adjustments". 8 Enter the desired information into the Recurring Batch: Description field. Page 51 . 0 . adjust COGS for DBI Reports".

1 You have created a recurring journal entry. . 9 End of Procedure. Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period. . 1 The Currency field is used to convert foreign currency recurring journals. 1 Click in the Journal Entry: Effective From Date field. edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. 1 Enter the desired information into the Journal Entry: Effective To Date field. 1 Enter the desired information into the Category field. 3 . 1 Enter a range of Effective Dates that includes only those periods for which you 5 want the recurring journal entry to be used. 2 . Enter "27-NOV-2007". Enter 7 "01-Dec-2007". 1 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Category field. 8 . Page 52 . Enter the desired information into the Journal Entry: Effective From Date field. but have different posting amounts. After you generate skeleton journal entries. 4 . 1 Click the Save button. . Enter "Adjustment". 1 Click in the Journal Entry: Effective To Date field.

Training Guide Oracle EBS R12 General Ledger In this topic. 3 Click the Recurring link. Procedure Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. . 4 The Define Recurring Journal Formula page enables you to enter or query the batch . name and the journal entry name for creating a skeleton journal entry. . Page 53 . Vision Operations (USA) link. Click the vertical scrollbar. . you will create skeleton journal entries. 2 Click the General Ledger.

8 Enter the journal entry name. Enter "Adjustment". 7 Click in the Journal field. Enter the desired information into the Recurring Batch: Batch field. 6 Enter the batch name. 1 Enter the desired information into the Category field. 0 . Enter "Training Recurring Journal 1". . . Enter "Training". 9 Click in the Category field. Page 54 . . Enter the desired information into the Journal field. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. .

or Press [Alt+n]. 3 . . 1 The Journal Entry Lines page enables you to enter a line number to set the order of 2 your recurring journal entry lines. 1 . 1 Enter the desired information into the Line field. 4 . Step Action 1 Click in the Line field. Page 55 . Enter "1".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Lines button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. Step Action 1 Click the Save button. Enter "01-000-7420-0000-000". 1 Enter the Account you want General Ledger to update when you generate and post 6 your recurring journals. . Enter the desired information into the Account field. 8 . 1 Enter the desired information into the Line Description field. Enter "RENT 7 EXPENSE". or Press [S]. . Page 56 . 5 .

Procedure Page 57 . In this topic. 9 End of Procedure. you can only modify recurring journal entries for which you have modify privileges through your definition access sets. if the recurring journal entry has security enabled.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Creating Skeleton Journal Entries procedure. . However. you will change the recurring journal entry information. you can modify the recurring journal entry. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled.

Step Action 5 Click the Find. Click the vertical scrollbar. Vision Operations (USA) link. button. . journal formula batch that you want to change. Page 58 . 2 Click the General Ledger.. . 4 Use the Define Recurring Journal Formula page to query the name of the recurring . 3 Click the Journals: Define: Recurring link.. . 6 Use the Source Batches page to search and select the batch that you want to change. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page.

or Press [Alt+n]. . 0 . 8 Use the Find Recurring Batches page to query and select the name of the recurring .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Recurring Expenses Journal list item. . or Press [Alt+O]. 9 Click the OK button. Page 59 . 1 Use the Journal Entry Lines page to review or change the recurring journal entry 1 lines. 1 Click the Lines button. . journal entry you want to change.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the information to edit the recurring journal lines. 2 Click in the Formula: Amount field. 4 . Page 60 . 5 End of Procedure. 1 You have changed the recurring journal entry information. 3 . 1 Enter the desired information into the Formula: Amount field. . Enter "100". . Step Action 1 Click the Save button.

You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals.Training Guide Oracle EBS R12 General Ledger Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. Procedure Page 61 . In this topic. After generating the formulas. you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. you can review or edit the recurring journal batches before posting them. you will review the recurring journal batches. to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers.

. . . 4 Click the Inquiry: Journal link. 5 Use the Find Journals page to find journal batches and journal entries. 3 Click the vertical scrollbar. 2 Click the General Ledger. . General . . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. Click the vertical scrollbar. Page 62 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. Step Action 6 Click in the Batch field. Vision Operations (USA) link.

9 Use the Journal Entry Inquiry page to review the batch or journal entry information. Step Action 1 Click the Review Batch button. Page 63 . 0 . Journal 01". . . or Press [Alt+i]. 8 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. You can also perform a journal entry inquiry by clicking the Request button. or Press [Alt+c]. Enter "Training Recurring .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Batch page to review detailed information of a batch. and the line details within that journal entry. 2 . a journal entry within 1 that batch. Step Action 1 Click the Journals button. 4 . or Press [Alt+J]. . 1 Use the Journals page to view journal and subledger transaction information as 3 balanced accounting entries. . Page 64 . 1 Click the Close button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 You have reviewed the recurring journal batches. you will post journals. . 5 End of Procedure. You can post actual. budget. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Post Journals page. Posting Journals Post journal batches to update the account balances of your detail and summary accounts. In this topic. Page 65 . or encumbrance journal batches. .

Vision Operations (USA) link. Enter "Oct-07". Page 66 . search criteria. . 4 The Find Journal Batches page enables you to find journal batches based on specific . . 3 Click the Journals: Post link. 7 Click the Find button. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. Step Action 5 Click in the Period field. . 6 Enter the desired information into the Period field. .

. Step Action 9 Click the Selected for Posting option. Page 67 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. 1 Click the Selected for Posting option. . 8 The Post Journals page enables you to view and post the batch. 1 Click the Post button. 1 . 0 . or Press [Alt+P].

or Press [R]. 1 Click the Requests menu. Step Action 1 Click the View menu. or Press [Alt+V]. 4 . 2 . or Press [Alt+O]. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 68 .

6 . . Page 69 . 1 Click in the Request ID field. 7 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 The Find Requests page enables you to search for requests based on specific search 5 criteria. 1 Enter the desired information into the Request ID field. Enter "5176773". Step Action 1 Click the Specific Requests option.

or Press [Alt+p]. Step Action 2 Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. View Output. Page 70 . 2 The Requests page enables you to view details of your request search. . 9 . and to access 0 the View Details. and View Log pages. 1 . Diagnostics. or Press [Alt+i].

Procedure Page 71 . 2 You have completed the Posting Journals procedure. 3 End of Procedure. In this procedure. . you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page.Training Guide Oracle EBS R12 General Ledger Step Action 2 Review the Posting Validation Report to assure your journals were properly posted. Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch. 2 .

you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. calendar. 4 In the Define Recurring Journal Formula page. Vision Operations (USA) link. you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. you can create or copy recurring . . 3 Click the Journals: Define: Recurring link. . . If you use reporting currencies (journal or subledger level). Page 72 . and period type as the data access set of your current responsibility.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. journal formula batches which include ledgers that have the same chart of accounts. Click the vertical scrollbar. When you generate the recurring journal formula batches. 2 Click the General Ledger.

1 . 1 Click the Submit button. checkbox to apply Definition Access Set security to your recurring journal formula.. . 6 Enter the desired information into the Recurring Batch: Batch field. . or Press [Alt+O]. 1 Click the OK button. 1 Click the Generate button. you can optionally select the Enable Security . or Press [Alt+G]. or Press [Alt+A]. 2 . 9 Click the Training Recurring Journal 1 list item. button. Page 73 . . Recurring Journal 01". Enter "Training . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 7 Though not selected for this procedure. or Press [Alt+S].. 8 Click the AutoCopy.

Enter "Dec-06". 6 . or Press [Alt+O]. Page 74 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period field. 5 . 3 . 1 Click the Submit button. 1 Click the OK button. or Press [Alt+S]. 4 . 1 Enter the desired information into the Period field.

You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set. In this procedure. Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. Procedure Page 75 . Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. . End of Procedure. you use the Journals page to enter a year-end closing journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Copying Entries from an Existing Recurring Journal Batch 7 procedure. and organization business needs. If your organization has multiple legal entities. Auditable closing procedures vary considerably. generally accepted accounting practices in a country. you can create closing journals for multiple ledgers simultaneously with ledger sets. depending on country reporting requirements. These closing entries apply to both the income statement and balance sheet.

3 Click the Journals: Enter link. . Vision Operations (USA) link. 2 Click the General Ledger. . Click the vertical scrollbar. Page 76 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Journals page. .

7 In the last adjusting period of the fiscal year you want to close. or Press [Alt+J]. 6 Before you process year-end closing journals. • Set up the first day of the new fiscal year as an adjusting period. • Post your adjustments and closing entries in the adjusting period. • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account. • Set up the last day of the fiscal year as an adjusting period. • Ensure the period you are closing is an Open period. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets. • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. . and owner's equity. Page 77 . you should: . you should: . liabilities. . • Complete your routine accounting before the last day of the year. 5 Use the Journals page to enter a journal entry.

you should: . . 1 Enter the desired information into the Journal field. Enter "Training 2007 Year End 0 Close Journal". • Run the Open Period program to open the first period of the new year. • Reverse and post the balance sheet closing journals to reopen those balances. You cannot close budget or encumbrance balances. 1 Click in the Category field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 8 In the first adjusting period of your new fiscal year. Page 78 . Step Action 9 Click in the Journal field. For more information about closing journals. see the Oracle General Ledger User's Guide. you are closing actual journals. . Note: When closing journals.

Enter "31-Dec-2007". 2 Enter the desired information into the Debit field. Enter "1". 1 Enter the desired information into the Period field. 2 . 1 Click in the Account field. Enter "Dec-2007". 2 Click in the Debit field. 5 . 6 . 1 Enter the desired information into the Line field. Enter "50000". 1 Enter the desired information into the Effective Date field. Enter "Year End Close". 9 . Page 79 . 2 Enter the desired information into the Account field. 0 . 2 . 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. Enter "01-000-1570-0000-000". 1 . 1 Click in the Effective Date field. 8 . 3 . 4 . 7 . 1 Click in the Period field.

2 Enter the desired information into the Account field. 3 . 2 Click in the Credit field. In this procedure. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Line field. . 2 You have completed the Creating Year-End Closing Journal Entry procedure. 4 . Enter "50000". 5 . 6 . 2 Enter the desired information into the Credit field. Procedure Page 80 . you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. or a formula to calculate the journal amounts. Enter "01-000-1110-0000-000". Each line also contains the amount to post to the designated account. 8 End of Procedure. 2 Click the Save button. The journal entry lines specify the accounts to update with the recurring journals. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. . Click the vertical scrollbar. . . 2 Click the General Ledger. Vision Operations (USA) link. Page 81 . 4 Use the Define Recurring Journal Formula page to define a recurring journal entry. 3 Click the Journals: Define: Recurring link. .

See the Oracle General Ledger User's Guide for more information regarding automatic formatting. 8 The number you enter in the Line field sets the order of your recurring journal entry . . . 7 Click the Lines button. . You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999. lines.. or Press [Alt+n]. 6 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Find. button. Page 82 . or Press [Alt+O]..

1 Enter the desired information into the Line field. 1 Enter the desired information into the Account field. Enter "01-000-1120-0000-000". . Enter "2". 0 . 1 In the Account field.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Line field. Page 83 . . 1 Click in the Account field. 3 . you enter the account you want Oracle General Ledger to update 1 when you generate and post your recurring journals. 2 .

3 End of Procedure. 0 . You can use standard. 2 Click the Save button. 9 . • A fixed amount • A specific account. 1 Click in the Amount field. end-of-day. Enter "1500". Page 84 . 1 You enter a step number in the Step field to specify the order in which you want to 5 process the steps in your formula. Enter "1". 2 Click in the Account field. 2 . 2 You have completed the Creating Standard Recurring Journal Entry Lines procedure. Each formula can contain an unlimited number of steps. . or average balances in your formula lines. 1 Enter the desired information into the Formula: Step Number field. 6 . 1 Enter the desired information into the Amount field. 8 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 When entering formula information. . . 1 Click in the Step field. note that there are two types of factors associated 4 with formula entries you can use: . Enter "01-000-11201 0000-000". 2 Enter the desired information into the Formula: Account field.

Click the vertical scrollbar. . . Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Post Journals page. If you eliminate all your errors.Training Guide Oracle EBS R12 General Ledger Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. In this topic. the error status and error number do not change until you post the batch. When you correct the error. you will correct batch posting errors. the status changes to Posted after the batch is successfully posted. Page 85 . 2 Click the General Ledger.

8 Enter the desired information into the Batch field. . 7 Click in the Batch field. Furniture and Vehicles". . . Enter "Purchase of Assets : . Enter "Oct-07". Step Action 5 Click in the Period field. 6 Enter the desired information into the Period field. search criteria. 4 The Find Journal Batches page enables you to find journal batches based on specific .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Post link. Page 86 . .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. or Press [Alt+i]. 1 . 1 Click the Post button. Step Action 1 Click the Selected for Posting option. Page 87 . 1 The Post Journals page enables you to view and post the batch. . 0 . 2 .

5 . 3 . 1 Click the Requests menu. Page 88 . or Press [Alt+O]. 1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+P]. or Press [Alt+V]. 4 . Step Action 1 Click the View menu.

Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Enter "5176815". 1 Click in the Request ID field. 1 The Find Requests page enables you to search for requests based on specific search 6 criteria. Page 89 . . 1 Enter the desired information into the Request ID field. 8 . 9 . Step Action 1 Click the Specific Requests option. 7 .

0 . Step Action 2 Click the View Output button. or Press [Alt+p]. and you can also access 1 the View Details. Page 90 . . 2 . View Output. and View Log pages. Diagnostics.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Find button. or Press [Alt+i]. 2 The Requests page enables you to view details your request.

Training Guide Oracle EBS R12 General Ledger Step Action 2 The output is generated in a webpage. Page 91 . 4 . 3 . Step Action 2 Click the Close button.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. 6 . or Press [C]. 2 Click the Close Form menu. or Press [Alt+F]. 5 . Page 92 .

or Press [C]. 2 Click the Close Form menu. 7 . or Press [Alt+F]. Page 93 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. 8 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Open button. 3 Notice the Journals section is expanded. 1 . 9 . or Press [Alt+O]. 0 . or Press [Alt+O]. 3 Click the Open button. Page 94 . 3 The Find Journals page enables you to search for journals based on specific search 2 criteria. .

New Batch pages. 4 . . 3 The Enter Journals page enables you to view details of journal entries. Enter "Purchase of Assets : 3 Furniture and Vehicles". and access the 5 Review Journal. Review Batch. or Press [Alt+i]. Page 95 . 3 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Batch field. New Journal. .

. but you can only post batches in Open accounting periods. 3 The Journals page enables you to enter all journal entries in a batch in the same 7 period. or Press [Alt+u].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Review Journal button. 6 . Page 96 . You can create a journal batch for any Open or Future Enterable accounting period.

1 . 4 Click the OK button. Enter "20000". 4 Click the Post button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Control Total field. 2 . 0 . 3 Enter the desired information into the Control Total field. 4 Click the Save button. Page 97 . 8 . or Press [Alt+P]. 9 .

5 . 4 . or Press [R]. 4 Click the View menu. 4 Click the Requests menu. Page 98 . or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 3 . Step Action 4 Click the Specific Requests option.

or Press [Alt+i]. 7 . 9 . 8 . 4 Click the Find button. Page 99 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. 6 . Step Action 4 Click the View Output button. 4 Enter the desired information into the Request ID field. Enter "5176819".

Once you define an AutoPost criteria set. Procedure Page 100 . run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set. balance type. and period. In this topic. you will post journal batches automatically. 5 You have completed the Correcting Batch Posting Errors procedure. You can also schedule the AutoPost program to run at specific times and submission intervals. journal source. AutoPost priorities include combinations of ledger or ledger set. journal category. 0 End of Procedure. . You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+p]. Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set.

. program to select. . Click the vertical scrollbar. 3 Click the vertical scrollbar. Page 101 . 5 The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost . You can also schedule the AutoPost program to run at specific times and submission intervals.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Autopost page. . 2 Click the General Ledger. . and post any journal batches that meet the criteria defined by the criteria set. 4 Click the Setup: Journal: AutoPost link. Vision Operations (USA) link.

Enter "Criteria Set where . . 9 Enter the desired information into the Description field. Source : Manual". Page 102 . 8 Click in the Description field. Journal Source is Manual".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Criteria Set field. Enter "Criteria Set : . 1 Click in the Priority field. Enter "1". 1 Enter the desired information into the Priority field. . 0 . 7 Enter the desired information into the Criteria Set field. 1 .

0 . 2 . 4 . 1 Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger/Ledger Set field. 8 . Enter "Sep-07". 1 Enter the desired information into the Ledger/Ledger Set field. . 1 Click in the Source field. 7 . 2 Click the Submit button. 1 Enter the desired information into the Source field. 1 Click in the Category field. 5 . Enter "Adjustment". 1 . 1 Enter the desired information into the Category field. 1 Click in the Period field. Page 103 . Enter "Manual". 2 Click the Save button. 9 . Enter "Vision 3 Operations (USA)". or Press [Alt+u]. 6 .

2 Click the Requests menu. 2 . 4 . or Press [R]. 2 The Find Requests page enables you to search for requests based on specific search 5 criteria. 3 . or Press [Alt+V]. 2 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Page 104 . . or Press [Alt+O].

2 Click in the Request ID field. Page 105 . 3 The Requests page enables you to view details of your request. 9 . . and to access the View 0 Details. and View Log pages. 7 . View Output.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Specific Requests option. 2 Click the Find button. Enter "5176854". 8 . 6 . or Press [Alt+i]. Diagnostics. 2 Enter the desired information into the Request ID field.

or temporary adjustments and reclassifications.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. if average balances is enabled. even after Page 106 . Assign a reversal period and. errors. or later from the Reverse Journals page. or Press [Alt+p]. 3 You have completed the Posting Journal Batches Automatically (AutoPost) procedure. You can enter a reversal period and effective date at any time. 2 End of Procedure. Reversing Journals Use reversing journal entries to reverse accruals. a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. . estimates. 1 .

However. you will reverse journals.Training Guide Oracle EBS R12 General Ledger the journal is posted. . You can also reverse a journal or batch from the Enter Journals page. . 2 Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. Page 107 . you cannot reverse batches and journals that you have already reversed. . 3 Click the Journals: Enter link. even if you have not assigned a reversal period and effective date. Procedure Step Action 1 Begin by navigating to Journal Entry page. In this topic.

or Press [Alt+i]. Page 108 . Step Action 5 Click in the Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing or an unposted journal. . . 2007 23:01:21". 6 Enter the desired information into the Batch field. 7 Click the Find button. Enter "Accrued Expenses 02-DEC. .

. or Press [Alt+u]. Page 109 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Review Journal button. journal entry period. 9 Use the Review Journal page to review the journal entry information and reverse the .

0 . 3 . . you 1 must also enter the effective date.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Reverse: Period field. 1 Click the Reverse button. If the average balances option is enabled. 1 Enter the Period for the reversing entry. 1 Click the Yes button. 2 . Page 110 . or Press [Alt+Y]. Enter "Nov-07". or Press [Alt+R]. Enter the desired information into the Reverse: Period field.

or Press [Alt+V]. 1 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. or Press [R]. 4 . 8 . 7 . 5 . or Press [Alt+O]. 1 Click the OK button. or Press [Alt+O]. Page 111 . 1 Use the Find Requests page to search and view the requests that you have submitted. 6 . 1 Click the Requests menu.

0 . or Press [Alt+i]. 2 Enter the Request ID that you have submitted. 2 Click the Find button. Enter "5177803". 9 . . 2 You have reversed journals. 1 Enter the desired information into the Request ID field. . 2 Click in the Request ID field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. Page 112 . 3 End of Procedure.

Click the vertical scrollbar. Page 113 . the unreversed journals must have an assigned reversing effective date. Also. a reversal effective date. you will generate reversing journal batches. In this topic. if average balances are enabled. The unreversed journals must have an assigned reversing period and reversal method. You can even reverse a journal entry or batch if you have not assigned it a reversal period and. or you can use the Reverse Journals page to reverse any unreversed journals. if average balances are enabled.Training Guide Oracle EBS R12 General Ledger Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. You can reverse a single journal or an entire batch from the Enter Journals page. Procedure Step Action 1 Begin by navigating to Reverse Journals page. .

. 4 Use the Find Journals page to search for an existing or an unposted journal. Step Action 5 Click in the Ledger field. 3 Click the Generate: Reversal link. Vision Operations (USA) link. . 6 You must post the journal in the ledger before you can reverse the journal. . Page 114 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . Enter "Vision Operations (USA)". Enter the desired information into the Ledger field. . . 7 Click in the Batch field.

Page 115 . 1 Use the Reverse Journals page to generate unposted reversal batches for each entry. 9 Click the Find button. . Enter "Expense Provisioning".Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Batch field. . 0 . Step Action 1 Select the batch you want to reverse. or Press [Alt+i]. 1 Click the Selected for Reversal option. .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Selected for Reversal option. or Press [Alt+O]. . 1 Click the OK button. 4 . 1 Use the Reverse button to generate unposted reversal batches for each entry. Page 116 . 3 Click the Reverse button. 2 . or Press [Alt+R].

5 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 1 Use the Find Requests page to search and view the requests that you have submitted. 7 . Page 117 . or Press [R]. or Press [Alt+V]. 1 Click the Requests menu.

0 .. Step Action 2 Click the Find. Enter "5177841". 1 Enter the Request ID that you have submitted. . 9 Enter the desired information into the Request ID field.. button. 1 . 8 . 2 Click the Find button. Page 118 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. or Press [Alt+i].

. 2 Click the Find button. 2 Enter the desired information into the Request ID field. 4 . 5 End of Procedure. 2 . 2 You have generated reversing journal batches. Page 119 . or Press [Alt+i]. Enter "5177842". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field.

. such as a VAT control account. In this procedure. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Accounting Setup Manager page. you will use the Accounting Setup Manager page to enable journal line reconciliation. Click the vertical scrollbar. Page 120 . . You can enable reconciliation either for natural account segment values or for complete accounting code combinations. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Enabling Journal Line Reconciliation General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero.

. Page 121 . . Step Action 6 Click in the Search criteria field. . 5 In the Accounting Setup Manager page. . Enter "Vision Belgium". 8 Click the Go button. 7 Enter the desired information into the Search criteria field. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 4 Click the Accounting Setups link. you can search and review the accounting . options for the ledgers defined in your organization.

Step Action 1 Click the Update button. . 0 . Page 122 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Update Accounting Options button.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. Page 123 .

you can mark the transactions as reconciled. 2 . 1 With General Ledger Entry Reconciliation. or manually in the reconciliation Lines window.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. When the balance for a group of transactions is zero. You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report. you can selectively cross-reference 3 transactions in Oracle General Ledger with each other by entering reconciliation . reference information at the journal line level. Page 124 .

Use the Reconciliation Reference column in the Journals page to enter reconciliation references. 1 Click the Finish button. 5 . Page 125 . 1 You have completed the Enabling Journal Line Reconciliation procedure. 4 . use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account. Entering Reconciliation References You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Enable Journal Reconciliation option. Alternatively. Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. . 6 End of Procedure.

Page 126 . In this topic. Procedure Step Action 1 Begin by navigating to Journal Entry page. Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger You can also import reconciliation references from Subledger Accounting. 2 Click the General Ledger. . . you will enter reconciliation references. . 3 Click the Journals: Enter link.

Step Action 5 Click the New Journal button. Click the New Journals button to open a enter journal.Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing. or Press [Alt+J]. The Journals page appears. . . unposted journal and click the . Review Journals button. Page 127 . 6 Use the Journals New page to query or enter the journal lines that you want.

2 . temporarily booked in Assets clearing acc". .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. not capitalized. 1 Click in the Account field. 8 Click in the Description field. Capitalized".Not . 9 Enter the desired information into the Description field. Page 128 . Enter "Assets Purchased but . 0 . Enter "10". 1 Enter the desired information into the Line field. 1 Click in the Line field. Enter "Assets Purchased . 1 .

Enter "01-000-1970-0000-000". 1 Enter the value in the Reconciliation Reference field to assign to all lines in the 8 Journal Entry that are for reconciliation accounts. 2 Enter the desired information into the Credit field. 2 . . 2 Enter the desired information into the Account field. 9 . 5 . 1 Click the horizontal scrollbar. 0 . Enter "ABC". Page 129 . 3 . Enter the desired information into the Reconciliation Reference field. 1 Click in the Reconciliation Reference field. 1 Click the horizontal scrollbar. 2 Click in the Credit field. 4 . 2 Click in the Line field. 1 Click in the Debit field. Enter "15000". 6 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. Enter "01-000-1110-0000-000". 1 Enter the desired information into the Debit field. 3 . Enter "15000". 1 .

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Step Action 2 Click the Save button. 4 . 2 You have entered reconciliation references. 5 End of Procedure. .

Using Automatic Journal Scheduling
Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets, MassAllocations, MassBudgets, and Budget Formulas according to a schedule you define. For example, you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. In this topic, you will use automatic journal scheduling.

Procedure

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Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Define: Recurring link. . 4 The Define Recurring Journal Formula page enables you to define recurring journal . formula for transactions that have a common format or that you enter frequently. You can also create recurring journal formulas to create allocation entries.

Step

Action 5 Click the View menu. . or Press [Alt+V].
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Step Action 6 Click the Query By Example list. . 7 Click the Enter menu. . or Press [E]. 8 Enter the desired information into the Recurring Batch: Batch field. Enter "Rent . Expenses - Provision". 9 Click the View menu. . or Press [Alt+V]. 1 Click the Query By Example list. 0 . 1 Click the Run menu. 1 . or Press [R]. 1 Click the Generate button. 2 . or Press [Alt+G]. 1 Click the Schedule button. 3 . or Press [Alt+h]. 1 The Recurring Journal Parameters page enables you to enter parameters for 4 recurring journals. .

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Step

Action 1 Click in the Period field. 5 . 1 Enter the desired information into the Period field. Enter "Oct-07". 6 . 1 Click the Schedule button. 7 . or Press [Alt+c]. 1 The Submit Request page enables you to enter the name, parameters, language, and 8 other details of the request you want to submit. .

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Step

Action 1 Click the Schedule... button. 9 . or Press [Alt+d]. 2 The Schedule page enables you to create, view, and modify the schedule to run the 0 request. .

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Step

Action 2 Click the On Specific Days option. 1 . 2 Click in the End At field. 2 . 2 Enter the desired information into the End At field. Enter "10-DEC-2008 23:00:00". 3 . 2 Click the OK button. 4 . or Press [Alt+O].

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Step

Action 2 Click the Submit button. 5 . or Press [Alt+m]. 2 Click the OK button. 6 . or Press [Alt+O].

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Step

Action 2 Click the View menu. 7 . or Press [Alt+V]. 2 Click the Requests menu. 8 . or Press [R]. 2 The Find Requests page enables you to search for requests based on specific search 9 criteria. .

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Step

Action 3 Click the Specific Requests option. 0 . 3 Click in the Request ID field. 1 . 3 Enter the desired information into the Request ID field. Enter "5179684". 2 . 3 Click the Find button. 3 . or Press [Alt+i]. 3 The Requests page enables you to view details of your request, and access the View 4 Details, View Output, Diagnostics, and View Log pages. .

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Step

Action 3 Click the View Details... button. 5 . or Press [Alt+s]. 3 You have completed the Using Automatic Journal Scheduling procedure. 6 End of Procedure. .

Adding Attachments to a Journal Entry
The Attachments feature enables you to link objects, such as images and spreadsheets to General Ledger data. For example, you can attach spreadsheets to journal entries to support how the values for a journal were derived. The attachment will be linked to the journal entry, and can be viewed with the journal in the Enter Journals page. In this procedure, you will use the Enter Journals page to enter journal lines and add an attachment.
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Procedure

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the Journals: Enter link. .

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Step

Action 3 Click the New Journal button. . or Press [Alt+J]. 4 Use the Journals page to edit journal entries. One type of edit is to add an attachment . to the journal entry.

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Step

Action 5 Click in the Line field. . 6 Note: This procedure assumes that you already entered the journal header information. . 7 When you are actively updating journal lines, the Attachments button is disabled. . 8 Enter the desired information into the Line field. Enter "10". . 9 Click in the Account field. . 1 Enter the desired information into the Account field. Enter "01-130-1110-0000-000". 0 .

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Step Action 1 Enter the desired information into the Debit field. Enter "500.00". 1 . 1 Click in the Line field. 2 . 1 Click in the Account field. 3 . 1 Enter the desired information into the Account field. Enter "01-000-2225-0000-000". 4 . 1 Click in the Credit field. 5 . 1 Enter the desired information into the Credit field. Enter "450.00". 6 . 1 Before you add an attachment, you must post any active journal lines. 7 . 1 Click the Post button. 8 . or Press [Alt+P]. 1 Click the Yes button. 9 . or Press [Alt+Y]. 2 Click the Yes button. 0 .

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1 . After you specify the attachment details. or Press [Alt+O]. button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y].. category. 2 In the Attachments page. or 3 description. 2 . . 2 Click the OK button. you use the Source tab to add the attachment.. 2 Click the Attachments. you can specify a document sequence number. Page 144 .

4 . 2 Enter the desired information into the Category field. 3 When you click the File or URL field in the Attachments page. 2 Click in the Data Type field. Page 145 . 2 Click in the Category field. 3 Click in the File or URL field. 2 Click the Source tab. 5 . 7 . 8 . . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Sequence field. You use the File Upload page to select the file you want to attach. the system 1 automatically opens the File Upload page. Enter "Journal". Enter "File". Enter "10". 2 Enter the desired information into the Data Type field. 6 . 0 .

button... . 2 Click the Browse. Page 146 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Browse and select the file you want to attach.

3 The Confirmation page verifies that your document has been uploaded successfully. 3 . 4 . Page 147 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Submit button.

3 You have completed the Adding Attachments to a Journal Entry procedure. 3 Your attachment name displays in the File or URL field. Page 148 . or unreserve funds for individual journal entries or a journal batch. Checking or Reserving Funds for a Journal Batch If you are using budgetary control. or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Yes button. 7 End of Procedure. 5 . Funds are checked or reserved for the entire batch. reserve. whether you perform the fund check or reservation at the journal or batch level. you can check. . 6 .

. . 3 Click the Journals: Enter link. you will check or reserve funds for a journal batch.Training Guide Oracle EBS R12 General Ledger In this topic. criteria. 4 The Find Journals page enables you to search for journals based on specific search . Click the vertical scrollbar. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Enter Journals page. Page 149 . . 2 Click the General Ledger.

6 The Batch page enables you to create. each of which can belong to a different ledger. and chart of accounts. A batch can contain multiple journals. all the ledgers within a batch must have the same calendar. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Batch button. or Press [Alt+B]. However. and modify a batch. Page 150 . . period type. view.

. 0 . or Press [Alt+J]. 1 Click the Journals button. . You can create a journal batch for any Open or Future Enterable accounting period.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. 8 Click in the Period field. 1 The Journals page enables you to enter all journal entries in a batch in the same 1 period. but you can only post batches in Open accounting periods. 9 Enter the desired information into the Period field. Page 151 . Enter "Health & Welfare . Enter "Sep-07". . Expenses for Sep-07".

3 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Journal field. 5 . Page 152 . Enter "10". 1 Click in the Description field. 6 . 1 Enter the desired information into the Line field. Enter "Health & Welfare 4 Expenses for Sep-07". Enter "Health & Welfare 2 Expenses". 1 Click in the Line field. 1 Enter the desired information into the Description field. .

2 Click in the Line field. Enter "10000". 2 Enter the desired information into the Credit field. 8 . Enter "01-760-6140-0000-000". 9 . 6 . 2 Enter the desired information into the Debit field. 2 Enter the desired information into the Account field. 2 . 7 . 2 Click the Save button. 1 Enter the desired information into the Account field. 1 Click in the Debit field. Enter "01-760-2410-0000-000". Enter "10000". 2 Click in the Credit field. 5 . 7 . 0 . Page 153 . 2 Click the Check Funds button. 2 Click in the Line field. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 3 . 1 .

Page 154 . 2 The Note page indicates that your transaction has passed a funds check. 0 . 8 . 9 . or Press [Alt+n]. Step Action 3 Click the Reserve Funds button. 2 Click the OK button. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+k].

1 .Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page indicates that your transaction has passed funds reservation. Page 155 . 3 You have completed the Checking or Reserving Funds for a Journal Batch procedure. or Press [Alt+O]. 2 . 3 Click the OK button. 3 End of Procedure. .

Procedure Page 156 . • View T-Accounts. budget inquiries. Performing Account Inquiries You can perform an account inquiry to view actual. journal entry inquiries. and encumbrance account balances for summary and detail accounts. and processing consolidated balance inquiries. • Drill down to subledger detail. You can also view account balances for multiple ledgers. reviewing budget balances in a master budget inquiry. • Perform journal entry inquiries. journal and subledger transaction information. for both summary and detail accounts when querying on balances for a specific ledger. • Review budget balances in a master budget inquiry. In this topic. viewing T-Accounts. budget. • Perform budget inquiries. You can also compute variances between two balance types. • Process consolidated balance inquiries. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. subledger detail. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. you will perform an account inquiry. you will be able to: • Perform account inquiries.

. . 4 Click the Inquiry: Account link. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. Click the vertical scrollbar. 2 Click the General Ledger. Page 157 . 3 Click the vertical scrollbar. Vision Operations (USA) link.

7 The Account Inquiry page enables you to perform an account inquiry to view actual. 6 Double-click the Account list item. . .Training Guide Oracle EBS R12 General Ledger Step Action 5 Double-click the Inquiry list item. and encumbrance account balances for summary and detail accounts. . Page 158 . budget.

1 Click in the Accounting Periods: To field. Click in the Name field. 9 Enter the desired information into the Name field. Page 159 . Enter "Jan1 03". 2 . . 1 Enter the desired information into the Accounting Periods: From field. Enter "Vision Operations (USA)". Your data access set must provide read access . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Specify a ledger or a reporting currency. to at least one balancing segment value or management segment value to view balances for a ledger. 1 Click in the Accounting Periods: From field. 0 .

6 . • Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. 3 . Enter "Dec-03". • Total to view the cumulative ledger currency balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Accounting Periods: To field. Step Action 1 Click the Entered list item. Page 160 . • Statistical to only view balances entered using the Statistical currency. 1 Click the Currency Option list. 5 . 1 Specify the currency type to include in the inquiry using: 4 .

1 . Enter "USD". 9 . 7 . 2 Click in the Company: Low field. 0 . 1 Click in the Accounts: Drilldown Record Indicator field. 1 Enter the desired information into the Entered field. 2 The Find Accounts page enables you to search for an account. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. Page 161 .

2 . 2 Click the OK button. 2 Click the Show Journal Details button. Enter "03". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Company: Low field. or Press [Alt+J]. or Press [Alt+O]. . Page 162 . 4 . 2 The Journals page displays the journal entry activity for the current account based on 5 your inquiry criteria.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Drilldown button. Page 163 . 8 . Step Action 2 Click the Close button. 2 The Consolidation Drilldown page displays information about the subsidiary balance 7 that was consolidated to the parent. or Press [Alt+D]. 6 . .

Page 164 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Show Full Journal button. or Press [Alt+J].

0 . Page 165 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button.

or Press [Alt+S]. . 3 The Detail Balances page displays the detail balances for the selected journal. or Press [Alt+B].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Detail Balances button. 3 . 3 The Summary Balances page displays the summary accounts into which the detail 4 account rolls up. 1 . Page 166 . 3 Click the Summary Balances button. 2 .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. 3 You have completed the Performing Account Inquiries procedure. budget. or encumbrance journal entry batches for a ledger. 7 End of Procedure. Performing Journal Entry Inquiries You can perform an inquiry using the Find Journals page to obtain information about actual. . 5 . 6 . Page 167 . Step Action 3 Click the Close button.

Training Guide
Oracle EBS R12 General Ledger
In this topic, you will perform journal entry inquiries.

Procedure

Step

Action 1 Begin by navigating to the Find Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. .

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Step

Action 3 Click the vertical scrollbar. .

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Step

Action 4 Click the Inquiry: Journal link. . 5 Use the Find Journals page to find journal batches and journal entries. General . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to the Find Journals page. Your search results include information about actual, budget, or encumbrance journal entry batches for a ledger.

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Step

Action 6 Click in the Batch field. . 7 Click the Find button. . or Press [Alt+i]. 8 The Journal Entry Inquiry page displays journal batches or journals that meet your . query criteria in the Find Journals page.

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Step

Action 9 Click in the Batch Status field. . 1 Click the Review Journal button. 0 . or Press [Alt+u]. 1 The Journals page displays detailed information about the selected journal. 1 .

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Step

Action 1 Click the Close button. 2 .

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Step

Action 1 Click the Review Batch button. 3 . or Press [Alt+c]. 1 The Batch page displays detailed information on the selected batch in the Journal 4 Entry Inquiry page. .

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Step

Action 1 You can click Journals to go back to the Journals page. 5 Click the Journals button. . or Press [Alt+J].

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Step

Action 1 Click the Close button. 6 .

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Step

Action 1 Click the Close button. 7 .

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Step

Action 1 Click the Close button. 8 . 1 You have completed the Performing Journal Entry Inquiries procedure. 9 End of Procedure. .

Drilling Down to Subledger Details
When you perform an account or journal inquiry in General Ledger, you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). In this topic, you will drill down to subledger details.

Procedure

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Step

Action 1 Begin by navigating to the Account Balances page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Inquiry:Acct Analysis-Drilldown link. . 5 The Account Balances page enables you to search and view account balances in the . ledgers.

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Step

Action 6 Click in the Account From field. .

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Step

Action 7 Enter the desired information into the Account From field. Enter "01-000-1110-0000. 000".

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Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Account To field. . Page 182 .

Page 183 . Enter "01-000-1110-0000.Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Account To field. 000".

0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Type list. Page 184 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Entered list item. Page 185 . 1 .

Page 186 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field.

Page 187 . Enter "USD". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency field.

Page 188 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period From field.

Enter "Sep-07". Page 189 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period From field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period To field. 6 . Page 190 .

7 . Enter "Dec-07". Page 191 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period To field.

Page 192 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Go button.

9 . 2 All the journal entries display for the account you specified.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 7.350.08 link. Page 193 .878. 0 .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 194 .

Page 195 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. 2 .

. Page 196 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You can view a summary of the accounts in the selected ledger. 3 Click the Summary Accounts button.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the 01-000-1000-T-T link. Page 197 . 4 .

Page 198 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. 5 .

6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Summary Balances link. Page 199 .

the activity detail. by first drilling down to the Journals page. T-accounts can also be accessed by an account inquiry. displayed in the T Accounts page. The system displays information such as the account.T-accounts can be accessed from General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. the Enter Journals. and Journal Entry Inquiry pages. Journals. You can also choose to view journals or subledger accounting entries as an activity summary report. 2 You have completed the Drilling Down to Subledger Details procedure. Page 200 . 8 End of Procedure. . and the account balance. 7 . Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format. the net activity for the entry. the net activity for the entry. and the account balance. The page displays information such as the account. displayed in the Activity Summary page.

Procedure Step Action 1 Begin by navigating to the Journals Entry Inquiry page. . you will view T-Accounts using the T Accounts page. 4 Click the Inquiry: Journal link. 2 Click the General Ledger. Click the vertical scrollbar. . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger In this topic. . 3 Click the vertical scrollbar. Page 201 .

.Training Guide Oracle EBS R12 General Ledger Step Action 5 The Find Journals page enables you to find journal batches and journal entries. 7 Click the Find button. 8 The Journal Entry Inquiry page displays journal batches and journal entries. . or Press [Alt+i]. Page 202 . . Step Action 6 Click in the Batch field. depending on your navigation to the Find Journals page. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. .

. or Press [Alt+u]. 1 . 1 The Journals page displays detailed information about the selected journal. Page 203 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Batch Status field. 1 Click the Review Journal button. 0 .

or Press [Alt+c]. button.. The system displays information such as the . the activity detail. Page 204 .. account. 1 The T Accounts page displays General Ledger journals or subledger accounting 3 entries in a graphical T-account format. 2 . the net activity for the entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T Accounts. and the account balance.

and the account balances for journal or subledger entries. . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Activity Summary button. 1 The Activity Summary page displays information such as the account. the net activity 5 for the entry. or Press [Alt+m]. Page 205 .

you can view T-Accounts by full accounting flexfield or by segment. 1 The Options page enables you to specify the display options and the default window 8 that will open the next time you view T-accounts. . 1 You can click the Options button and specify the default page that will open the next 7 time you want to view T-accounts. 6 . . Page 206 . You can also choose whether account balances should be displayed.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. For example.

and checks for budget variances and violations. . General Ledger compares summary balances between your master and detail budgets. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. and then to budget journal details. In this topic. 0 End of Procedure. In addition. you will perform a budget inquiry. Procedure Page 207 . Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. 2 You have completed the Viewing T-Accounts procedure. you can drill down from summary balances to detail account balances.

. Click the vertical scrollbar. 3 Click the vertical scrollbar. 5 The Budget Inquiry page enables you to perform online inquiries about your master . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Budget Inquiry page. Page 208 . Vision Operations (USA) link. . and detail budgets. . 4 Click the Inquiry: Budget link. .

you must enter a budget which has at least one open budget year. 1 Enter the desired information into the Accounting Periods: From field. . 9 Enter the desired information into the Budget field. Page 209 . You can enter a master budget. However. or a budget not associated with a master-detail relationship.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the Ledger and Budget you want to review. (USA)". Click in the Ledger field. . detail budget. 7 Enter the desired information into the Ledger field. 8 Click in the Budget field. 0 . 1 Click in the Accounting Periods: From field. Enter "Jan1 01". . . Enter "Bis Corporate". Enter "Vision Operations .

1 Click in the Summary Accounts drop-down field. 2 . 1 Click in the Company: Low field. or Press [Alt+O]. 2 The Budget Balances page displays summary balances for the master budget. Enter "01". or Press [Alt+B]. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 0 . 1 Enter the desired information into the Company: Low field. 4 . 6 . 1 . Page 210 . 8 . 3 . 1 Enter the desired information into the Accounting Periods: To field. 1 The Find Accounts page enables you to search for an account. 1 Click the OK button. Enter "Dec-01". 5 . 1 Click in the Summary Accounts field. 7 . 2 Click the Show Balances button.

you will review budget balances in a master budget. Page 211 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. you can view summary balances for the master budget and drill down to the detail balances. 2 You have completed the Performing Budget Inquiries procedure. In this topic. 3 End of Procedure. or show only those periods for which the sum of the detail budget balances exceeds the master budget balance. You can also see master and detail budgets together. . Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. 2 .

. . Click the vertical scrollbar. 5 The Budget Inquiry page enables you to review the budget balances. Page 212 . . 2 Click the General Ledger. Vision Operations (USA) link. 3 Click the vertical scrollbar. . Enter your budget inquiry criteria. . specifying a master budget.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Inquiry page. 4 Click the Inquiry: Budget link.

. . Enter "Vision Operations . Page 213 . Enter "Bis Corporate". 1 Enter the desired information into the Accounting Periods: From field. 1 Click in the Accounting Periods: From field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Ledger field. 7 Enter the desired information into the Ledger field. 8 Click in the Budget field. . Enter "Jan1 01". 9 Enter the desired information into the Budget field. . 0 . (USA)".

Page 214 . 1 Click in the Summary Accounts field. 2 The Budget Balances page displays the period-to-date (PTD) Master Balance for 1 every period in the inquiry . or Press [Alt+B]. range. 7 . 1 The Find Accounts page enables you to search for your account. 1 Click in the Summary Accounts drop-down field. Enter "01". 8 . 1 Enter the desired information into the Company: Low field. 2 . 1 Click the OK button. 1 Enter the desired information into the Accounting Periods: To field. 9 . 3 . for the master budget and summary account you specified. Enter "Dec-01". 4 . 0 . 6 . or Press [Alt+O]. 2 Click the Show Balances button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 1 Click in the Company: Low field. 5 .

. 2 Click the Detail Accounts button to review the budget balances for the detail accounts 3 that roll up into the summary account for the selected period. 2 . 4 . or Press [Alt+D].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 2 Click the Summary Balances button. Page 215 . or Press [Alt+S]. Click the Detail Accounts button.

you can drill down to account balances. you will perform consolidated balance inquiries. 2 You have completed the Reviewing Budget Balance in a Master Budget procedure. subsidiary ledger. subsidiary ledger entries and details. In this topic. Procedure Page 216 . 6 End of Procedure. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. review consolidation journal entries and review subsidiary account balances. . Processing Consolidated Balance Inquiries From your consolidated parent ledger.

6 Double-click the Account list item. . 2 Click the General Ledger. 3 Click the vertical scrollbar. Step Action 5 Double-click the Inquiry list item. . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. 4 Click the Inquiry: Account link. . Click the vertical scrollbar. Page 217 . Vision Operations (USA) link. .

and encumbrance account balances for summary and detail accounts. Page 218 . budget. 0 . . Enter "Jan. 1 Enter the desired information into the Accounting Periods: To field. 03". 1 .Training Guide Oracle EBS R12 General Ledger Step Action 7 The Account Inquiry page enables you to perform an account inquiry to view actual. . Step Action 8 Click in the Accounting Periods: From field. 9 Enter the desired information into the Accounting Periods: From field. Enter "Dec-03". 1 Click in the Accounting Periods: To field.

Page 219 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Option list. 3 . Step Action 1 Click the Entered list item.

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. Page 220 . 6 . 4 . 1 Click in the Accounts: Drilldown Record Indicator field. 1 Enter the desired information into the Entered field. 1 Click in the Company: Low field. Enter "USD". 8 . 7 . 1 The Find Accounts page enables you to search for an account.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Company: Low field. Page 221 . Enter "03". . 2 Click the OK button. 9 . . 2 The Journals page displays the journal entry activity for the current account based on 2 your inquiry criteria. 2 Choose the Show Journal Details button to drill down to the Journals page. or Press [Alt+J]. 0 . 1 Click the Show Journal Details button. or Press [Alt+O].

or Press [Alt+B]. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Detail Balances button. 2 The Detail Balances page displays the detail balance for the selected journal entry. 2 Click the Close button. . 2 You have completed the Processing Consolidated Balance Inquiries procedure. Page 222 . 6 End of Procedure. 3 . 5 .

• Open a budget period. You can create budget hierarchies by assigning lower-level budgets to a master budget.Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation. You can use AutoCopy to create a new budget from an existing budget. you will define budgets. • Copy budget amounts from an existing budget. you will be able to: • Define budgets. and budget periods. management. Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. • Assign a budget period. Upon completion of this lesson. In this topic. This enables you to track budgeted amounts against your control budget. Procedure Page 223 .

. provides read and write access to the ledger and all of its balancing segment values or management segment values. Click the vertical scrollbar. 5 The Define Budget page enables you to create or copy budgets if your data access set . 4 Click the Budget: Define: Budget link. 3 Click the vertical scrollbar. Page 224 . You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. . Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. 2 Click the General Ledger. .

6 . Enter "Open". 8 Click in the Description field. 4 . Page 225 . Enter "Sep-07". .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . . 1 Click in the Status field. . 1 . Enter "Human Resources . 9 Enter the desired information into the Description field. Enter "Jan-07". 1 Click in the Budget Periods: Last field. 1 Enter the desired information into the Budget Periods: Last field. Enter "H. Department budget". 3 .R. 5 . BUDGET". 2 . 7 Enter the desired information into the Budget field. 1 You have completed the Defining Budgets procedure. 7 End of Procedure. 1 Enter the desired information into the Status field. 1 Click in the Budget Periods: First field. 1 Enter the desired information into the Budget Periods: First field. 1 Click the Save button. 0 .

Training Guide Oracle EBS R12 General Ledger Assigning Budget Periods Create a budget to represent a collection of estimated amounts for a range of accounting periods. . In this topic. Click the vertical scrollbar. You can create budget hierarchies by assigning lower-level budgets to a master budget. Procedure Step Action 1 Begin by navigating to the Define Budgets page. you will assign budget periods. 2 Click the Budgets: Define: Budget link. This enables you to track budgeted amounts against your control budget. . Page 226 . You can use AutoCopy to create a new budget from an existing budget.

Training Guide Oracle EBS R12 General Ledger Step Action 3 In the Define Budget page. 8 Enter the desired information into the Status field. 6 Enter the desired information into the Description field. 7 Click in the Status field. Enter "5 Year". Enter "Open". you cannot change the first period. Step Action 4 Enter the desired information into the Budget field. Enter "CORPORATE". . 5 Click in the Description field. enter the first period of your budget. Once you save the . . Page 227 . . . . budget.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Budget Periods: First field. Your budget can include up to sixty periods per 2 year. Procedure Page 228 . Enter the desired information into the Budget Periods: Last field. 1 Enter the last period for your budget. 1 Click the Save button. . 1 Enter the desired information into the Budget Periods: First field. 0 . 1 You have completed the Assigning Budget Periods procedure. In this topic you will learn how to open a budget period using the Define Budget page. and can span an unlimited number of fiscal years. 4 End of Procedure. Enter "Dec-10". Opening a Budget Period Budget periods must be opened before data can be input and analyzed for defined budget. . . 1 Click in the Budget Periods: Last field. 3 . Enter "Jan-06".

. . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. . Click the vertical scrollbar. 3 Click the vertical scrollbar. . 4 Click the Budgets : Define : Budget link. Vision Operations (USA) link. Page 229 . 5 Use the Define Budget page to define and open budget periods.

9 Click in the Budget field. 1 Enter the desired information into the Budget field. . 7 Click the Query By Example menu. Budget". . . 0 . or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. . or Press [E]. Enter "H. Page 230 .R. 8 Click the Enter menu.

1 Click the View menu. 1 Click the Query By Example menu. 3 . 4 . or Press [Alt+O]. or Press [Alt+O]. 6 . Page 231 . 7 . 2 . 1 Click the Yes button. 1 Click the Run menu. or Press [Alt+V]. 1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 5 . or Press [Alt+Y]. 1 . or Press [Alt+V]. 1 Click the Open Next Year button. or Press [R].

. 2 Click in the Request ID field. Page 232 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Requests menu. Step Action 2 Click the Specific Requests option. 1 . 8 . 1 The Find Requests page enables you to search for the requests you submitted based on 9 specified search criteria. or Press [R]. 0 .

. you will copy budget amounts from a budget. Enter "5175005". In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. Copying Budget Amounts from a Budget The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. 3 . You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set. or Press [Alt+i]. 2 Click the Find button. 4 End of Procedure. 2 . 2 You have completed the Opening a Budget Period procedure. Procedure Page 233 .

. . 4 Click the Budgets: Define: Budget link. 2 Click the General Ledger. 5 The Define Budget page enables you to create or copy budgets if your data access set . provides read and write access to the ledger and all of its balancing segment values or management segment values. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. Page 234 . Click the vertical scrollbar. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. 3 Click the vertical scrollbar. . .

Enter "Auto copying budget . 0 . 1 Enter the desired information into the Status field. 9 Enter the desired information into the Description field. amounts from existing budget". . 7 Enter the desired information into the Budget field. 8 Click in the Description field. 1 . Page 235 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . 1 Click in the Status field. Enter "CORPORATE 2003". . Enter "Open".

Enter "Dec-03". 0 . or Press [Alt+O]. 6 . or Press [Alt+V]. 7 . 1 Click the Yes button.. 1 Click in the Budget Periods: Last field. or Press [Alt+A].. 1 Click the CORPORATE 2002 list item. 8 . 1 Enter the desired information into the Budget Periods: Last field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget Periods: First field. 1 Enter the desired information into the Budget Periods: First field. 1 Click the AutoCopy. button. 5 . or Press [Alt+Y]. 2 Click the View menu. Enter "Jan-03". 2 . Page 236 . 4 . 1 Click the OK button. 9 . 3 .

2 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. . Step Action 2 Click the Specific Requests option. 3 . or Press [R]. 1 . 4 . 2 Click in the Request ID field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Requests menu. Page 237 .

or Press [Alt+i]. 5 . Enter "5175018". 2 You have completed the Copying Budget Amounts From a Budget procedure. Page 238 . 6 . and access the Diagnostics page. drill down to view 7 details. 8 End of Procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. 2 The Requests page enables you to view request status information. 2 Click the Find button. log and output information. .

view. and defining new budget organizations. password protection for the organization. Before you define a budget organization you must define your ledger using Accounting Setup Manager. or modify access to your Budget Organization. In this topic. Upon completion of this lesson. assigning account ranges.Training Guide Oracle EBS R12 General Ledger Managing Budget Organizations Managing Budget Organizations enables you to add or change individual accounts.and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager. You can optionally. you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts Defining Budget Organizations You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. you will define a budget organization using the Define Budget Organization page.define definition access sets and assign them to Responsibilities if you want to secure use. Procedure Page 239 .

Vision Operations (USA) link. existing budget organizations. You can review. 2 Click the General Ledger. . 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. 4 Click the Budgets: Define: Organization link. delete or copy ranges of Accounting Flexfields to your budget organizations. Select the . . but may want to add them later. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. Click the vertical scrollbar. 5 Use the Define Budget Organization page to define budget organizations or update . assign. If you have defined at least one budget organization. Vision Operations(USA). Page 240 . or if you do not currently need specialized budget organizations. responsibility General Ledger. .

Enter the desired information into the Organization field. If you have defined at least one budget organization. Budget Organization". 9 Enter the desired information into the Description field. you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization.R.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. 7 To define a new budget organization that includes only specific ranges of accounts. . Enter "H. enter a unique name in the Organization field. . . Enter "Human Resources . Organization". Budget organization names must be unique for a ledger. Page 241 . 8 Click in the Description field.

1 Click in the Department field. 9 . 1 Enter the desired information into the Account field. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. 1 In the Display Sequence page. Enter "1". Enter "2". 7 . Enter "3". 4 . 1 Click in the Sub-Account field. 6 . 8 . 1 Enter the desired information into the Company field. where n is the number of segments in your account. 1 Enter the desired information into the Sub-Account field. 1 Click in the Product field. 5 . 2 . . for each segment. Click in the Display Sequence field. 3 . . Page 242 . 1 Click in the Account field. Enter "4".Training Guide Oracle EBS R12 General Ledger Step Action 1 You can specify the display sequence in the Display Sequence field for your account 0 segments. 1 Enter the desired information into the Department field. enter a unique sequence number 1 from 1 to n.

budget journals. you will learn to assign account ranges to budget organizations. End of Procedure. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Product field. Assigning Account Ranges to Budget Organizations You can enter budget amounts. 2 You have completed defining a budget organization using the Define Budget 3 Organization page. 2 Click the OK button. upload budget amounts. Enter "5". 1 . Procedure Page 243 . . 0 . 2 Click the Save button. 2 . and transfer budget amounts in any currency. or Press [Alt+O]. You can calculate budget formulas and mass budget journals.

You can review. 4 Click the Budgets: Define: Organization link. then assigning appropriate accounts to that organization. . 2 Click the General Ledger. delete or copy ranges of Accounting Flexfields to your budget organizations. Page 244 . Click the vertical scrollbar. 5 The Define Budget Organization page enables you to specify accounts by defining a . budget organization. 3 Click the vertical scrollbar. Use this window to define budget organizations or update existing budget organizations. . . . assign. Vision Operations (USA) link. You must define at least one budget organization before you can enter budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page.

8 Click the Enter menu. Organization". . Page 245 . 0 .R. 9 Enter the desired information into the Organization field. . or Press [Alt+V]. or Press [Alt+V]. 7 Point to the Query By Example menu. 1 Click the View menu. Enter "H. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. or Press [E]. .

or Press [Alt+R]. 2 . Page 246 . 3 . 1 Click the Ranges button. 1 Click the Run menu. 4 . or Press [R]. 1 . 1 The Account Ranges page contains ranges of accounts that make up the budget.Training Guide Oracle EBS R12 General Ledger Step Action 1 Point to the Query By Example menu.

1 The Operations Accounting Flex page enables you to enter specified accounts within 7 the designated account range. Enter "10". 1 Click in the Department: Low field. 8 . Page 247 . 1 . 2 Enter the desired information into the Sub-Account: Low field. Enter "760". 9 . 0 . Enter "0000". 5 . 2 Click in the Account: Low field. 1 Enter the desired information into the Company: Low field. 2 . 1 Click in the Accounts: Low field. 2 Enter the desired information into the Account: Low field. . 2 Enter the desired information into the Department: Low field. Enter "6100". Enter "6175". 6 . Enter "01". 4 . 2 Enter the desired information into the Account: High field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 3 .

6 . 5 . 8 . 0 . 3 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. 2 Click the OK button. or Press [Alt+V]. Page 248 . 7 . 3 Click the Requests menu. 2 Click the Save button. or Press [Alt+O]. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Product: Low field. 1 . 2 Click the OK button. . 3 Click the View menu. or Press [Alt+O]. Enter "000". or Press [R]. 2 Enter the desired information into the Product: Low field.

Enter "5175080". log and output information. 3 Click in the Request ID field. 3 . drill down to view 7 details. and access the Diagnostics window.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Specific Requests option. 3 The Requests page enables you to view request status information. . 6 . 3 Click the Find button. Page 249 . or Press [Alt+i]. 5 . 3 Enter the desired information into the Request ID field. 4 .

Page 250 . or changing budget information for any account within that budget organization. entering. you must enter the password before reviewing. . or Press [Alt+p]. 8 . you can distribute budgeting responsibilities among your various organization managers. 3 You have completed the Assigning Account Ranges to Budget Organizations 9 procedure. Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise. When a budget organization has password protection.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. End of Procedure.

. Page 251 . you will protect a budget organization with a password using the Define Budget Organization page. Vision Operations (USA) link. 4 Click the Budgets: Define: Organization link. 3 Click the vertical scrollbar. . .Training Guide Oracle EBS R12 General Ledger In this topic. . Procedure Step Action 1 Begin by navigating to the Define Budget Organization page. Click the vertical scrollbar. 2 Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 5 The Define Budget Organization page enables you to define an organization. . Step Action 6 Click in the Organization field. 9 Click the Enter menu. Page 252 . . 8 Click the Query By Example list. or Press [Alt+V]. 7 Click the View menu. . . .

1 . or Press [Alt+S]. 1 Click the View menu. 1 Click the Set Password button. Organization". 1 Click the Run menu. 1 Enter the desired information into the Organization field. 2 . 1 Click the Query By Example list. 4 . 0 .R.Training Guide Oracle EBS R12 General Ledger Step Action or Press [E]. Page 253 . 3 . or Press [Alt+V]. or Press [R]. Enter "H.

Enter "welcome". 5 . 6 . Page 254 . 1 Click the OK button. 1 Enter the desired information into the New Password field. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the New Password field. 8 . Enter "welcome". 1 Click the OK button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. General Ledger sorts the accounts in ascending order by ordering segment value. Procedure Page 255 . Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization. you will learn to add or change individual accounts. 0 End of Procedure. 9 . 2 You have completed the Protecting a Budget Organization with a Password procedure. You can add new accounts to your budget organization that fall within the designated range. . In this topic. or you can temporarily delete accounts from the budget organization.

then assigning appropriate accounts to that organization. budget organization. . Vision Operations (USA) link. assign. delete or copy ranges of Accounting Flexfields to your budget organizations. Use this window to define budget organizations or update existing budget organizations. . You can review. 2 Click the General Ledger. . 3 Click the vertical scrollbar. Click the vertical scrollbar. 5 The Define Budget Organization page enables you to specify accounts by defining a .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. 4 Click the Organization link. . Page 256 . You must define at least one budget organization before you can enter budget amounts.

Page 257 . 0 . 8 Point to the Query By Example menu.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. . or Press [Alt+V]. . 9 Click the Enter menu. 1 Enter the desired information into the Organization field. 7 Click the View menu. . . or Press [E]. Organization".R. Enter "H.

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Step Action 1 Click the View menu. 1 . or Press [Alt+V]. 1 Point to the Query By Example menu. 2 . 1 Click the Run menu. 3 . or Press [R]. 1 Click the Ranges button. 4 . or Press [Alt+R]. 1 The Account Ranges page contains ranges of accounts that make up the budget. 5 .

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Step

Action 1 Click the Range Assignments button. 6 . or Press [Alt+a]. 1 The Account Assignments page enables you to assign, upload, and transfer budget 7 amounts in any currency. .

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Step

Action 1 Click in the Account field. 8 . 1 Enter the desired information into the Account field. Enter "01-760-6165-0000-000". 9 . 2 Click the Save button. 0 . 2 You have completed the Adding or Changing Individual Accounts procedure. 1 End of Procedure. .

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Budget Formulas
Budget Formulas includes information on creating a budget formula entry, entering budget formula entry lines, copying existing budget formulas, and changing a budget formula entry. Upon completion of this lesson, you will be able to: • Create a budget formula entry. • Enter a budget formula entry line. • Copy existing budget formulas. • Change a budget formula entry.

Creating a Budget Formula Entry
Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year. When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create a budget formula entry using the Define Budget Formula page.

Procedure

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Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to create a budget formula entry. . In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

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Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates. 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 .

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Step Action 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Use the Effective Dates: From/To fields to enter a range of effective dates to limit use 3 of the budget formula to a specific time . interval. Note that the effective dates are based on the system date. Users will be prevented from generating budget formulas if the system date falls outside the effective date range. 1 Click in the Effective Dates: From field. 4 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN5 2008". . 1 Click in the Effective Dates: To field. 6 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN7 2008". . 1 Click the Save button. 8 . 1 You have completed creating a budget formula entry using the Define Budget 9 Formula page. . End of Procedure.

Creating Budget Formula Entry Lines
When you create budget formula entries, you will also create budget formula entry lines. Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year.

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When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create budget formula entry lines, using the Define Budget Formula page.

Procedure

Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. .

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Step Action 5 Before you create budget formula entry lines, you will use the Define Budget . Formula page to create a budget formula entry. In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates.

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Step Action 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 . 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Click in the Effective Dates: From field. 3 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN4 2008". . 1 Click in the Effective Dates: To field. 5 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN6 2008". . 1 Once you have created the budget formula entry, you will use the Lines button on the 7 Define Budget Formula page to enter the formula. . 1 Click the Lines button. 8 . or Press [Alt+n].

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Step Action 1 You will use the Journal Entry Lines page to enter the details of line, line description, 9 account information as well as to enter a formula. . 2 In the Line field, enter a line number to set the order of your recurring journal entry 0 lines. .

Step

Action 2 Click in the Line field. 1 . 2 Enter the desired information into the Line field. Enter "1". 2 .

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Step Action 2 Click in the Account field. 3 . 2 In the Account field, enter the account whose budget amount you want to calculate 4 with a formula. . 2 Enter the desired information into the Account field. Enter "01-110-6100-0000-000". 5 . 2 In the Step field, enter a Step number to specify the order in which you want to process 6 the steps in . your formula. Each formula can contain an unlimited number of steps. 2 Click in the Formula: Step Number field. 7 . 2 Enter the desired information into the Formula: Step Number field. Enter "1". 8 . 2 You will now enter a factor for the formula step using the Amount or the Account 9 field. . There are two types of factors you can use. You can: • Enter a fixed amount in the Amount field. • Specify an account in the Account field to use a balance in the formula calculation. You can use standard, end-of-day, or average balances in your formula lines. You will enter a fixed amount to enter a factor for the formula step using the Amount field. 3 Click in the Formula: Amount field. 0 . 3 Enter the desired information into the Formula: Amount field. Enter "1500". 1 .

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Step Action 3 Click the Save button. 2 . 3 You have completed creating budget formula entry lines using the Define Budget 3 Formula page. . End of Procedure.

Copying Existing Budget Formulas
You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch. In this topic, you will copy an existing budget formula using the Define Budget Formula page.

Procedure

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Step Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to copy an existing budget formula. . In this page, you will enter a Batch Name, Description, and Ledger for the new budget formula batch. Note that if you use reporting currencies (journal or subledger level), you can enter a reporting currency instead of a ledger.

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. . button. . including actual Page 272 . 1 Click the Training . . Note that you can only copy budget formula batches for the same ledger or reporting currency.. or Press [Alt+A]. You can use any combination of fixed amounts and account balances. . 3 . or Press [Alt+O]. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Recurring Batch: Batch field. Your budget formulas can be simple or complex. 1 . Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. 1 Click the OK button.Feb 2008". 9 Click the AutoCopy. Enter "Training . 2 . You can modify the budget formula entries you copied. 1 Use the Source Batches page to enter the Source Batch whose formulas you want to 0 copy. 1 Click the Save button. 8 Choose the AutoCopy button to copy the existing budget formula. 7 Enter the desired information into the Recurring Batch: Batch field.Jan 2008 list item.. . 1 You have completed copying an existing budget formula using the Define Budget 4 Formula page.

Vision Operations (USA) link. When you define budget formulas. you create a budget formula batch. Page 273 . you will change a budget formula entry. statistics. Procedure Step Action 1 Begin by navigating to the Define Budget Formula page. Use budget batches and entries to group your budget formulas. The batch contains one or more budget entries. prior period or same period last year. . and period-to-date or year-to-date balances from the current period. and each entry contains one or more formulas.Training Guide Oracle EBS R12 General Ledger or budget amounts. . 2 Click the General Ledger. In this topic. Click the vertical scrollbar.

. 8 Click the Training 2008 list item. and to copy budget formulas from an existing batch.. . Step Action 6 Click the Find. . to enter a budget formula entry line. 5 Use the Define Budget Formula page to create a budget formula batch or budget . Page 274 . formula entry. button. you want to change. . . 4 Click the Budgets: Define: Formula link.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 7 Use the Find Recurring Batches page to query the name of the budget formula batch .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the OK button. Page 275 . or Press [Alt+O]. 1 Use the Journal Entry Lines page to review or change the formula entry lines. . 0 . 1 . 1 Click the Lines button. or Press [Alt+n].

Enter "01-110-6100-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 0 End of Procedure. 9 . 1 Enter the desired information into the Formula: Amount field. 1 Enter the desired information into the Account field. 7 . 1 Click in the Formula: Amount field. 3 . 4 . 6 . Page 276 . . Enter "1". Enter "1600". 5 . 1 Enter the desired information into the Formula: Step Number field. 2 . Enter "1". 8 . 2 You have completed the Changing a Budget Formula Entry procedure. 1 Click in the Formula: Step Number field. 1 Click the Save button. 1 Click in the Account field.

Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. you will be able to: • Enter budget amounts for multiple accounts. In this topic. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances. rules to distribute amounts. Procedure Page 277 . and journal batches. or you can use worksheet mode to enter budgets for several accounts at once. Budget rules enable you to distribute budget amounts for all periods. You can enter budget amounts for each account in the budget organization one-by-one. Upon completion of this lesson. • Create unposted journal batches. journal entries. • Enter budget rules. you will enter budget amounts for multiple accounts. • Export a budget worksheet. • Enter budget journals.

3 The Enter Budget Amounts page enables you to enter the amounts for your budget. 2 Click the Budgets: Enter: Amounts link. . Page 278 . . . You cannot enter amounts for a budget that is frozen. Enter "CORP BUD 2003-6". 5 Click in the Budget Organization field. Click the vertical scrollbar. . Step Action 4 Enter the desired information into the Budget field. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page.

7 Click in the Accounting Periods From field. Enter the desired information into the Budget Organization field. . Enter "Jan06". 5 . 1 . Enter "01". 2 . Page 279 . 1 The Find Accounts page enables you to query the accounts within the chosen budget 3 organization for which you want to enter budgets. 1 Click in the Department: Low field. 6 . If the . . Enter the desired information into the Accounting Periods From field. 9 Click in the To field. Enter "Operations". . 1 Enter the desired information into the Company: Low field. 1 Click the Worksheet Mode tab. 8 Enter the range of accounting periods to which you want to budget. . You can specify one or more segment values (or wildcards) to restrict the query. 1 The Worksheet Mode tab enables you to review and enter budget amounts for several 0 accounts at once. 1 Click in the Company: Low field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. budget organization is password-protected. Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. 1 Click in the Account field. 4 . you must enter the password before you can enter budget amounts.

4 . Enter "1000". 2 Enter budget amounts for accounts and periods in the designated range. Enter "600". 2 Click in the Jan-06 field. . 2 Click the Yes button. 9 . Page 280 . 5 . Enter "10000". Click the Post button. 1 Click the OK button. 7 . . 8 . or Press [Alt+P]. 2 Click the OK button. 2 . 2 Select the Post button to submit a concurrent request that updates your account budget 3 balances. 0 Enter the desired information into the Jan-06 field. 1 Click in the Jan-06 field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. or Press [Alt+Y]. 2 Enter the desired information into the Jan-06 field. or Press [Alt+O]. 1 .

Procedure Page 281 . 6 End of Procedure. You can use budget rules to help you enter budgets quickly and easily. you will entering budget rules to distribute budget amounts. .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. In this topic. Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. 2 You have completed the Entering Budget Amounts for Multiple Accounts procedure.

Step Action 4 Enter the desired information into the Budget field. . 2 Click the Budgets: Enter: Amounts link. Page 282 . budget amounts. 3 The Enter Budget Amounts page enables you to enter the budget rules to distribute . Click the vertical scrollbar. Enter "CORP BUD 2003-6".Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. . 5 Click in the Budget Organization field. . .

Enter the desired information into the Accounting Periods From field. 1 The Single Row Mode tab enables you to review and enter budget information for one 0 account at a time. 4 . 1 The Find Accounts page enables you to query the account for which you are entering 3 budgets. 1 Click in the Account field. . Enter the desired information into the Budget Organization field. . 1 Click in the Company: Low field. . Page 283 . 1 Click the Single Row Mode tab. budget organization is password-protected. Enter "Jan06". 6 . you must enter the password before you can enter budget amounts. 8 Enter the range of accounting periods to which you want to budget. Enter "Operations". 1 Enter the desired information into the Company: Low field. You will also see a total for all budget periods when you use the . 9 Click in the To field. 5 . Enter "01". 1 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. 7 Click in the Accounting Periods From field. Single Row mode. 1 Click in the Department: Low field. If the . .

Enter "600". 9 . 2 The Budget Rules page enables you to choose the rule you want to use to calculate 0 and distribute budget amounts for the account. or Press [Alt+R]. Page 284 . 7 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. or Press [Alt+O]. 1 Click the OK button. 8 . 1 Click the Budget Rules button.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Rule list. Page 285 . Step Action 2 Click the Repeat Per Period list item. 2 . 1 .

.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount field. 2 Enter the amount you want to use with your budget rule. 2 Click the Apply button. Page 286 . 6 . Enter "100". 4 Enter the desired information into the Amount field. or Press [Alt+A]. 3 . 2 Click the OK button. 5 .

You can use budget rules to calculate budget journal amounts automatically. 2 You have completed the Entering Budget Rules to Distribute Budget Amounts 9 procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Total field. End of Procedure. Page 287 . 8 . Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. 2 Click the Save button. 7 . Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances. .

You can review and change your budget journals before posting them. Page 288 . you will enter budget journals using the Enter Budget Journals page. Click the vertical scrollbar. the journal amounts update existing budget balances. . Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page.Training Guide Oracle EBS R12 General Ledger When you post budget journals.

Page 289 . you want to budget. specify the organization for the account to which . . you must enter the password before you can enter budget journals. 3 You will use the Enter Budget Journals page to enter the budget journals for the . If the budget organization is password-protected. Step Action 5 Click in the Budget Organization field. you must have Use access to the budget organization to be able to use it for budget entry. You cannot use a budget that is frozen. Note that if your budget organization has been secured using definition access sets. budget you want to update. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Budgets: Enter: Journals link. 4 In the Budget Organization field.

the journal amounts updates existing budget balances. 7 . 4 End of Procedure. . 5 . Note: If you want to use budget rules to calculate and distribute budget amounts. 1 Click in the Department: Low field. enter a debit or credit amount for each 9 period in the Debit and Credit fields. Enter "500". 6 . 8 . 1 Enter the desired information into the Company: Low field. 2 You have completed entering budget journals using the Enter Budget Journals page. Enter "1000". 2 . 2 Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Company: Low field. you do not have to enter journal amounts. 0 . Page 290 . Enter "01". 1 . 2 Click in the Debit field. 1 Enter the desired information into the Department: Low field. 1 Once you have specified the account details. 2 Click the Save button. . 2 When you save your entries. 3 .

In this topic.Training Guide Oracle EBS R12 General Ledger Creating Unposted Journal Batches After you enter budget journals. If you are using budgetary control. you will create unposted journal batches using the Enter Budget Journals page. 2 Click the Budgets: Enter: Journals link. . you will run journal import to create unposted journal batches. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page. you must check and reserve funds for the budget journal batches. Click the vertical scrollbar. Page 291 . .

Step Action 4 Click in the Budget Organization field. 06". . Page 292 . 5 Enter the desired information into the Budget Organization field. . 7 Enter the desired information into the Accounting Periods From field. "Operations". information. . 6 Click in the Accounting Periods From field. Enter .Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Enter Budget Journals page to enter your budget journal . Enter "Jan. 8 Click in the To field. including the budget debit and credit amounts.

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Journal Mode tab. 1 In the Find Accounts page. 5 . 4 . . 1 Select the Journal Mode tab in the Enter Budget Journals page to enter budget 0 amounts in a journal format. 1 Enter the desired information into the Department: Low field. 1 Click in the Department: Low field. Enter "500". 1 Click in the Company: Low field. 8 . . 6 . 3 . you will enter the details of the account. enter the budget debit and credit amounts. 1 Click in the Account field. or Press [Alt+O]. 1 Enter the desired information into the Company: Low field. Page 293 . 1 Click the OK button. 1 Once you find the account. 1 . 2 . Enter "01". 7 .

2 . Page 294 . 2 In the Create Journals page.. 2 To create a budget journal batch. button. You will also use this page to enter a category for your budget journal batch in the Category field. 1 . Enter "5000". you will click the Create Journals button. 9 . 2 Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Debit field. 0 . . enter a unique journal batch name in the Journal Batch 3 field. 2 Click the Create Journals. or Press [Alt+J]..

2 Once you have entered the values for the journal batch and category.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Journal Batch field. . Page 295 . . Enter "Adjustment". 2 Click in the Category field. 2 Enter the desired information into the Journal Batch field. Enter "CORP BUD 20035 6 ADJ 01". click the Done 8 button and save your changes. 6 . 7 . 4 . 2 Enter the desired information into the Category field.

0 . 3 Click the Create Journals. button. or Press [Alt+D]. Step Action 3 Click the Save button.. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Done button. 2 .. 1 . Page 296 . 3 Navigate back to the Create Journals page to check funds or to reserve funds.

Step Action 3 Click the Reserve Funds button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J]. Page 297 . 3 . Select the Check Funds button to verify available funds for the budget journal batch. or Press [Alt+R]. Select the Reserve Funds button to reserve funds for the budget journal batches. 4 . 3 You will use the Create Journals page to reserve funds.

Page 298 . The Funds Status changes to In Process after you click Check Funds or Reserve Funds. 3 In the Budgetary Control Results page. . . 3 Click the View Results button.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page will display to confirm that your transaction has passed funds 5 reservation. you cannot change your budget journal amounts unless you first unreserve the funds. you can review the results of your funds 9 action request. or Press [Alt+i]. After the funds check or reservation process completes. or Press [Alt+O]. Note: Once your funds reservation has passed. 3 Click the OK button. your funds status will change to Passed or Failed. 3 Click the View Results button in the Create Journals page to open the Budgetary 7 Control Results page. 8 . . 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Account Combination link. 0 . Page 299 .

Page 300 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Close Window link. 1 .

4 Click the OK button. . and then automatically upload your revised budget amounts to General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Done button. or Press [Alt+O]. End of Procedure. 2 . 4 You have completed creating unposted journal batches using the Enter Budget 4 Journals page. or Press [Alt+D]. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. modify it in Excel. Page 301 . 3 .

. 2 Click the General Ledger. you will export a budget worksheet using the Budget Wizard.Training Guide Oracle EBS R12 General Ledger You can also analyze budgets by downloading both actual and budget balances from General Ledger. or perform budget analysis work on a different PC. even when you are disconnected from your corporate database. Procedure Step Action 1 Begin by navigating to the Budget Wizard page. By using Excel to create budget worksheets. In this topic. Vision Operations (USA) link. . Click the Vertical scrollbar. Page 302 . making it possible to edit them later. then using Excel to perform comparisons between the actual and budget values. you can easily save your worksheets to your local hard disk or floppy disk.

. 4 You will use the Document Parameters page to enter the selection criteria parameters . . Page 303 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Budgets: Launch Budget Wizard link. 5 In the Budget field. currency and the budget dates. account details. such as budget. select a budget that you have defined in Oracle General Ledger. organization.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. Page 304 . .

Page 305 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Budget field. General Ledger. select a budget organization that you have defined in Oracle . Your budget organization determines the accounts against which you can budget. Enter "CORP BUD 2002-5". 8 In the Organization field. .

Page 306 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Organization field.

enter the starting and ending account range for 1 your selected budget organization. 0 . Enter "ALL".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Organization field. 1 In the Account From and To fields. . Page 307 .

Page 308 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account From field. 2 .

Training Guide
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Step

Action 1 Enter the desired information into the Account From field. Enter "01-110-5110-00003 000". .

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Step

Action 1 Click in the Account To field. 4 .

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Step

Action 1 Enter the desired information into the Account To field. Enter "01-480-5110-00005 000". . 1 In the Currency field, you will select the currencies defined for your selected budget 6 organization. .

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Step

Action 1 Click the Currency list. 7 .

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Step

Action 1 Click the USD list item. 8 . 1 In the From Period and To Period fields, select the starting period for your selected 9 budget. .

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Step

Action 2 Enter the desired information into the From Period field. Enter "Jan-02". 0 .

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Step

Action 2 Click in the To Period field. 1 .

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Step

Action 2 Enter the desired information into the To Period field. Enter "Jan-05". 2 .

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Step

Action 2 Click the Create Document button. 3 . 2 In the Document Creation Review page, you can review details such as layout, 4 organization, currency, and dates. .

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Step

Action 2 Click the Create Document button. 5 . 2 In the Information page, you will be prompted to download the file and save it to your 6 desktop. .

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Step

Action 2 Click the Save button. 7 . or Press [Alt+S]. 2 You have completed exporting a budget worksheet using the Budget Wizard. 8 End of Procedure. .

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Transferring Budget Amounts
Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. Upon completion of this lesson, you will be able to: • Transfer budget amounts using Budgetary Control. • Enter budget transfer amounts.

Transferring Budget Amounts Using Budgetary Control
Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget. The accounts may belong to the same or different budget organizations. You can transfer fixed amounts or a percentage of an account's budget balance. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. Post the budget journal batch to update your budget balances. In this topic, you will transfer budget amounts using budgetary control.

Procedure

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Step Action 1 Begin by navigating to the Budget Transfer page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Budgets: Enter: Transfer link. . 4 Use the Budget Transfer page to enter the Budget, Batch Name, Currency, Budget . Organizations, and Accounts for the budget transfer.

Step

Action 5 Click in the Budget field. .

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Step Action 6 Enter the desired information into the Budget field. Enter "CORP BUD 2002-5". . 7 Click in the Batch Name field. . 8 Enter the desired information into the Batch Name field. Enter "Transfer". . 9 Click in the From: Budget Organization field. . 1 Enter the desired information into the From: Budget Organization field. Enter 0 "Operations". . 1 Click in the From: Account field. 1 . 1 Enter the desired information into the From: Account field. Enter "01-110-51102 0000-000". . 1 The To Budget Organization can be the same or different from your From Budget 3 Organization. If the budget organization is password-protected, you must enter the . password before you can transfer budget amounts. Click in the To: Budget Organization field. 1 Enter the desired information into the To: Budget Organization field. Enter 4 "Operations". . 1 Click in the To: Account field. 5 . 1 Enter the desired information into the To: Account field. Enter "01-480-5110-00006 000". .

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or Press [Alt+a]. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transfer Amounts button. Page 323 . 9 . . 0 . Enter "JAN-02". Step Action 1 Click in the Period field. 2 Enter the desired information into the Period field. 1 Use the Transfer Amounts page to specify the fixed amounts or percentages of 8 account balances you want to transfer.

3 . or Press [Alt+Y]. 2 Use the Decision page to confirm your transfer. or Press [Alt+S]. 6 . you will enter budget transfer amounts. Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period. 2 Click the Show YTD Balances button. End of Procedure. 2 Click the Save button. Enter "2000". 2 You have completed the Transferring Budget Amounts Using Budgetary Control 7 procedure. Page 324 . 2 Click the Yes button. 1 . 4 . . 5 . 2 . 2 Enter the desired information into the Transfer: Amount field. In this topic. You can enter the period for which you want to transfer budget amounts in an open budget year.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Transfer: Amount field. General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts.

. Click the vertical scrollbar. Page 325 . . 3 Click the vertical scrollbar. and Accounts for the budget transfer. Organizations. Batch Name. Vision Operations (USA) link. Currency. 4 Click the Budgets: Enter: Transfer link.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Transfer page. Budget . 2 Click the General Ledger. 5 Use the Budget Transfer page to enter the Budget. . .

0 . Enter "Transfer". . . 1 Enter the desired information into the From: Budget Organization field. Enter "CORP BUD 2002-5". Page 326 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . . 9 Enter the desired information into the Batch Name field. 8 Click in the Batch Name field. 7 Enter the desired information into the Budget field. . 1 Click in the From: Budget Organization field. Enter 1 "Operations".

1 Enter the desired information into the To: Budget Organization field. 6 . 1 Use the Transfer Amounts page to enter the period for which you want to transfer 9 budget amounts. 1 Enter the desired information into the From: Account field. 8 . . 1 Click the Transfer Amounts button. accounts and period you specify. Enter 5 "Operations". 1 Click in the To: Account field. . The period that you choose must be in an open budget year. . . Enter "01-480-5110-00007 000". Page 327 . Enter "01-110-51103 0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From: Account field. 4 . 2 . The page displays old balances for the accounts from and to which you want to transfer amounts. 1 Enter the desired information into the To: Account field. These balances are the year-to-date budget balances for the budget. 1 Click in the To: Budget Organization field.

0 . 2 Enter the desired information into the Period field. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 1 . Enter "JAN-02". Page 328 . 2 . 2 Click in the Period field. 2 Click in the Transfer: Amount field. 3 . 2 Enter the desired information into the Transfer: Amount field. Enter "5000".

Enter "FEB-02". 1 . 0 . 3 Enter the desired information into the Transfer: Amount field. 6 . 2 Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Period field. 3 You have completed the Entering Budget Transfer Amounts procedure. 2 Enter the desired information into the Transfer: Amount field. Enter "Mar-02". 2 . Enter "25500". . 3 Click the Save button. 3 Click in the Transfer: Amount field. 7 . 5 . Enter "18000". 3 End of Procedure. 8 . 2 Enter the desired information into the Period field. 2 Click in the Transfer: Amount field. Page 329 . 9 .

you can still use the formulas for budgets for which the formula batch is not frozen. you cannot use the formulas to calculate budget amounts for the specified budget. You can freeze or unfreeze budget formula batches. In this topic. organizations. Upon completion of this lesson. and for a range of accounts. you will be able to: • Freeze budget formula batches. When you freeze a budget formula. budget formula batch. • Freeze budget organizations. However. • Freeze budgets for a range of accounts.Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget. budget organization. Procedure Page 330 . you will freeze a budget formula batch. or a range of budget account combinations to prevent accidental or unauthorized changes.

3 Click the vertical scrollbar. Click the vertical scrollbar. 2 Click the General Ledger. . Page 331 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. Note: When you freeze the formula batch. 4 Click the Budgets: Freeze link. Vision Operations (USA) link. . . you freeze it only for the budget you specify here. you want to freeze. 5 Use the Find Budget page to query the ledger and budget for the budget formula that .

9 Click the Save menu. 0 End of Procedure. . 1 You have completed Freezing Budget Formula Batches procedure.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. . 8 Click the Frozen option. or Press [S]. 7 Click the OK button. . Page 332 . . or Press [Alt+O]. .

Click the vertical scrollbar. you will freeze a budget organization. budget formula batch. You can freeze or unfreeze budget organizations. you can still enter budget amounts for budgets for which the budget organization is not frozen. However. Procedure Step Action 1 Begin by navigating to the Freeze Budget page. Page 333 . when you freeze a budget organization. In this topic. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Freezing Budget Organizations Freeze Budget page helps you to freeze a budget. . . However. or a range of budget account combinations to prevent accidental or unauthorized changes. 2 Click the General Ledger. budget organization. you cannot budget to the accounts belonging to that budget organization for the budget specified.

Step Action 6 Click the <Budget to be frozen> list item. 4 Click the Budgets: Freeze link.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . Page 334 . . . 7 Click the OK button. or Press [Alt+O]. . 5 Use the Find Budget page to find the appropriate ledger and budget for the budget . organization you want to freeze.

Note that when you freeze a range of budget accounts. budget formula batch. . you cannot budget to those accounts for the budget specified. However. Click the Organizations tab. 0 . 1 Click the Save button. 9 Click the Frozen option. 1 End of Procedure. you will freeze budgets for a range of accounts. budget organization. . belonging to that budget organization for the budget specified. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 8 When you freeze budget organizations. you cannot budget to the account combinations . You can freeze or unfreeze ranges of budget accounts. 1 You have completed Freezing Budget Organizations procedure. you can still enter budget amounts for budgets for which the range of accounts is not frozen. Procedure Page 335 . or a range of budget account combinations to prevent accidental or unauthorized changes. Freezing Budgets for a Range of Accounts Freeze Budget page helps you to freeze a budget.

Click the vertical scrollbar. . . 5 Use the Find Budget page to find the ledger and budget for the accounts you want to . Page 336 . 4 Click the Budgets: Freeze link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. . . Vision Operations (USA) link. 3 Click the vertical scrollbar. freeze. 2 Click the General Ledger.

or Press [Alt+O]. 7 Click the OK button. Click the Organizations tab. . 0 . 8 Use the Organizations tab to select the budget organization for the account range you . want to freeze. 1 Click the Account Ranges button. . you cannot use that budget associated with those account combinations for the budget specified. When you freeze ranges of account combinations. Page 337 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. . 9 Click the Frozen option.

You can enter an unlimited number of non-overlapping ranges as long as they . 4 . 1 Click in the Department: Low field. Enter "000". 1 Use the Operations Accounting Flex page to enter the low and high accounts for the 1 range. 1 Enter the desired information into the Department: Low field.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+A]. fall within the designated budget organization. 2 . Enter "01". Step Action 1 Enter the desired information into the Company: Low field. 3 . Page 338 .

8 . 7 . 1 . 9 . 1 Click in the Sub-Account: Low field. 3 End of Procedure. or Press [Alt+O]. Page 339 . 2 Enter the desired information into the Product: Low field. 1 Enter the desired information into the Sub-Account: Low field. Enter "000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account: Low field. . 5 . 2 Click the OK button. 2 Click the Save button. Enter "0000". 6 . Enter "1410". 0 . 1 Click in the Product: Low field. 2 . 2 You have completed Freezing Budgets for a Range of Accounts procedure. 1 Enter the desired information into the Account: Low field.

and carrying forward year-end encumbrance and budget balances.Training Guide Oracle EBS R12 General Ledger Encumbrance Accounting Encumbrance Accounting includes information on defining encumbrance types. Upon completion of this lesson. Defining Encumbrance Types You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process. you will be able to: • Define encumbrance types. • Enter encumbrances. • View funds available. you will define an encumbrance type using the Encumbrance Types page. • Carry forward year-end encumbrance and budget balances. Procedure Page 340 . In this topic. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. viewing funds available. General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. entering encumbrances.

. Page 341 . You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. Click the vertical scrollbar. and save your work. 2 Click the Setup: Journal: Encumbrances link. you will enter a name and description. You can define as many additional encumbrance types as you want.enable the encumbrance type. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Encumbrance Types page. 3 You will use the Encumbrance Types page to define an encumbrance type. To define an encumbrance type. or change the names of the standard encumbrance types to reflect the terminology you use within your organization. .

Enter "Obligation . . Page 342 . page. Req to PO". 6 Click in the Description field. End of Procedure. 7 Enter the desired information into the Description field. 8 Click the Save button. . Enter "Requisition becomes . 9 You have completed defining an encumbrance type using the Encumbrance Type .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Encumbrance Type field. . 5 Enter the desired information into the Encumbrance Type field. PO".

Entering encumbrances is a similar process to entering actual journals. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. The batch can only have journals for only one primary or secondary ledger. Procedure Page 343 . date. You can enter encumbrances only in your ledger currency. • Define your encumbrance types. and preparer. you will enter encumbrances using the Enter Encumbrances page. organize them into batches. as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables.Training Guide Oracle EBS R12 General Ledger Entering Encumbrances You can enter and update encumbrance entries. • Open an encumbrance year. Before entering encumbrances manually. In this topic. You will group your encumbrances by encumbrance type.

but also the Find Journals page. . you will organize them into batches. 2 When you click the Encumbrance link. You will use the Find Journals page to enter a new batch. Page 344 . This is because before entering encumbrances manually. or Press [Alt+B].Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Encumbrances page . Click the Journals: Encumbrance link. Step Action 3 Click the New Batch button. page. it displays not only the Enter Encumbrances .

. and an optional Control Total. You will also use this page to enter an appropriate accounting period in the Period field. 7 Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Batch page to enter a batch name in the Batch field. Step Action 5 Click in the Batch field. . Enter "EB112005". Page 345 . . You can enter encumbrances up to the last period of your latest open encumbrance year. 6 Enter the desired information into the Batch field. .

or Press [Alt+J]. 1 Click in the Control Total field. . reference. Enter "Nov-05". ledger. 1 Use the Journals page to create your encumbrance journal by entering a name.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Period field. 1 Enter the desired information into the Control Total field.00". 1 You will now enter the encumbrance journals in the Journals page. and control total. Access the Journals page by clicking the Journals button on the Batch page. 5 category. . . 1 Click the Journals button. encumbrance type. Enter "100. 9 Click in the Description field. 1 Enter the desired information into the Description field. 4 . . Enter "Encumbrance Batch 0 November". optional description. 3 . Page 346 . 1 . 2 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Journal field. 1 Enter the desired information into the Journal field. 1 Click in the Description field. 1 Enter the desired information into the Description field. 2 Click in the Encumbrance Type field. 6 . . Enter "Encumbrance 9 Adjustment". 8 . 0 . Page 347 . Enter "EB112005 ADJ". 7 .

or Press [Alt+O]. 3 . Enter "1". 3 Click the OK button. Page 348 . 2 Click in the Account field. enter encumbrance lines. 2 Click the Account button. Enter "Miscellaneous". 2 Enter the desired information into the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Encumbrance Type field. 2 Click in the Account Alias field. 8 . 7 . 4 . 9 . Enter 1 "Encumbrance". as well as the combination of segments you enter. . 6 . 2 Enter the desired information into the Account Alias field. 5 . 2 In the Lines tab of the Journals page. 0 . specifying an account 2 and debit or credit amount for each. 2 Use the Operations Accounting Flex page to enter account details. 2 Click in the Line field. . Oracle General Ledger automatically validates each segment value.

6 . 3 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Debit field. 9 . Enter "100. Page 349 . 3 Enter the desired information into the Credit field. Enter "100. 3 Click in the Line field. 3 Click the Save button. 3 . 1 . 3 Enter the desired information into the Account Alias field. 5 . 3 Click in the Account Alias field. 3 Click in the Credit field. Enter "Payables". 0 End of Procedure. or Press [Alt+O].00". 8 . 7 . 4 You have completed entering encumbrances using the Enter Encumbrances page.00". 4 . 2 . . 3 Click the Account button.

Procedure Step Action 1 Begin by navigating to the Funds Available Inquiry page. Click the vertical scrollbar. actual and encumbrance balances. determines how General Ledger calculates funds available. General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. . When you inquire on funds available. and funds available for any detail or summary account. 2 Click the Inquiry: Funds link. the amount type you specify. You can review primary ledger currency budget. In this topic.Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. Page 350 . you will view funds available using the Funds Available Inquiry page. .

the first period for the current budget. less actuals and encumbrances for the period. less actuals and encumbrances to date for the year. . • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. Page 351 . The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. . 4 Oracle General Ledger defaults the current budget. the amount type you specify determines how Oracle General Ledger calculates funds available. It also defaults to . 5 Use the Account field to enter the account information. if you have one.Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Funds Available Inquiry page to view funds available. When you inquire on funds available. less actuals and encumbrances to date. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types. • Project-to-Date: Calculates funds available as the budgeted amount to date. The Amount Type selected here is Year to Date Extended. less actuals and encumbrances to date for the quarter. Oracle General Ledger uses the period name along with the amount type to determine funds available.

Page 352 . 0 . . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Account field. Enter "000". . Enter "01". 1 Click in the Account: Low field. 9 Click in the Department: Low field. 1 Enter the desired information into the Department: Low field. 8 Enter the desired information into the Company: Low field. 1 . . 7 Use the Find Accounts page to enter the details of the accounts.

. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account: Low field. encumbrance and actual 8 amounts for each account. Enter "0000". or Press [Alt+O]. 1 Oracle General Ledger displays the functional budget. The displayed amounts are the posted balances plus . 1 Click in the Sub-Account: Low field. 4 . Page 353 . 1 Enter the desired information into the Product: Low field. Enter "000". 2 . 1 Click the OK button. reserved funds. Enter "1240". 1 Enter the desired information into the Sub-Account: Low field. 6 . 3 . End of Procedure. Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 1 You have completed viewing funds available using the Funds Available Inquiry 9 page. 5 . 1 Click in the Product: Low field.

In this topic. . but as beginning balances.Training Guide Oracle EBS R12 General Ledger Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page. Click the Carryforward link. You can also carry forward budget amounts equal to encumbrances and/or funds available. not as period activity. Note that General Ledger carries forward balances. Procedure Step Action 1 Begin by navigating to the Year-End Carry Forward page. When you carry forward year-end encumbrances. Page 354 . the Carry Forward rule you specify determines the amounts to be carried forward.

year-end encumbrances. . 4 In the Carry Forward Rule field. Step Action 3 Click the Carry Forward Rule list. enter the type you want to carry forward in the Encumbrance Type field. if you are using the Encumbrances Only rule or the . Select All to carry forward amounts for all encumbrance types.Training Guide Oracle EBS R12 General Ledger Step Action 2 You will use the Year-End Carry Forward page to select the ledger to carry forward . Page 355 . Encumbrances and Encumbered Budget rule. You will also enter a rule in the Carry Forward Rule field.

6 In the Budget region of the Year-End Carry Forward page. Page 356 . If you do not select All. You can select All to include all budget organizations. regardless of the budget organization. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Encumbrances and Enc Budget list item. If you select All. enter the organization . . for which you want to carry forward balances in the Organization field. Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region.

You cannot enter overlapping ranges of accounts. . 1 Enter the details of the account in the Carry Forward Ranges region. and the period following the closed period is Open or Future Enterable (To Period). .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Budget: To field. 8 Enter the desired information into the Budget: To field. 1 . The values you enter need not be valid segment values. 0 . Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify. Enter "CORP BUD 2003-6". 1 Click in the Account Low field. Page 357 . 9 Oracle General Ledger automatically defaults values into the From and To Period . fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period).

1 Enter the desired information into the Company: Low field. 1 . 5 . 1 Click in the Company: Low field. 2 . 2 Enter the desired information into the Product: Low field. 0 . 1 Click in the Account: Low field. Enter "01". Page 358 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Operations Accounting Flex page to enter the details of the account. 4 . Enter "0000". 8 . 7 . Enter "500". 2 . 9 . 1 Click in the Sub-Account: Low field. 1 Click in the Department: Low field. 1 Enter the desired information into the Department: Low field. 2 Click in the Product: Low field. 2 Enter the desired information into the Sub-Account: Low field. 1 Enter the desired information into the Account: Low field. Enter "4150". Enter "000". 6 .

7 . 8 Click the OK button. 2 Click the Yes button. 2 Use the Decision page to confirm and submit the carry forward process.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. you will click the Carry 4 Forward button to begin the carry forward process. 6 . 2 You have completed carrying forward year-end encumbrances and budget balances 9 using the Year-End Carry Forward page. or Press [Alt+Y]. 2 Click the Carry Forward button. 5 . or Press [Alt+O]. or Press [Alt+O]. or Press [Alt+C]. End of Procedure. . . . 2 Once you have entered the carryforward account ranges. 2 Note the request ID in the Note page. Page 359 . 3 .

you will be able to: • Open a new period. consolidating transactions and balances.General Ledger updates these aggregates. QTD. using the transaction effective date to determine which daily balances to update. plus the ending balance of the non-postable net income account (zero). Procedure Page 360 . QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year. When you open a new year. Otherwise. • Archive and purge. you will open a new period using the Open and Close Periods page. General Ledger prepares the new period for journal entry. • Consolidate balances. General Ledger sets the nonpostable income account back to zero. and YTD aggregate balances are created for each balance sheet account. • Initializes aggregate balances.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods. Opening a New Period When you open a new accounting period. the system also: • Populates the aggregates table. As transactions are posted throughout the period. In this topic. Upon completion of this lesson. If you open a new period when average balance processing is enabled. • Consolidate transactions. and managing multi-currency processing. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period. The beginning balance of retained earnings is set to the sum of the prior year's ending balance. respectively. PTD aggregates are set to zero. PTD.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Open and Close Periods page. . 2 Click the General Ledger. . 3 Click the vertical scrollbar. Click the vertical scrollbar. Page 361 . . Vision Operations (USA) link.

5 Use the Find Periods page to find the period you want to open. Page 362 . . .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Setup: Open/Close link. Use the Status field to select Future-Entry from the list and the Period field to enter the date.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Status list. Page 363 . .

.Entry list item. Page 364 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Future .

9 Enter the desired information into the Period field. . 0 . or Press [Alt+i]. 1 Click the Find button. Enter "Nov-07". Page 365 . 1 Use the Open and Close Periods page to open a new period.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Period field. 1 . .

Page 366 . 2 . 3 . open the target period.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Open Period button. or Press [Alt+p]. 1 In the Vision Operations page.

or Press [Alt+Y]. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Target Period field. 1 When you click the Yes button. Page 367 . 1 Click the Yes button. 7 . Enter "Nov-07". 1 Click the Open button. or Press [Alt+O]. 5 . 6 . the Request ID will display in the Note page.

as well as journal batches. Procedure Page 368 . Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. you must archive balances or journals before you can purge them. Archiving Journals You can archive and purge account balances. In this topic. we recommend that you perform your archive and purge in separate steps. To ensure better control over your archiving and purging process. and associated journal references for one or more accounting periods. . provided the periods are permanently closed. 1 You have completed opening a new period using the Open and Close Periods page. you will archive journals. lines. Except for translated balances. entries. If possible. run the archive utility when no users are on the system. This avoids degrading performance and response time during business hours. or Press [Alt+O]. 9 End of Procedure. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals.

. journals. . 5 Use the Archive and Purge page to archive or purge balances. 2 Click the General Ledger. . Page 369 . balances. 3 Click the vertical scrollbar. Click the vertical scrollbar. 4 Click the Setup: System: Purge link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Archive and Purge page. Vision Operations (USA) link. . and translated .

. Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. Click the Journals tab. Page 370 . . 7 Click the Archive Journals option.Training Guide Oracle EBS R12 General Ledger Step Action 6 After you click the Journals tab. Oracle General Ledger automatically displays (in the . You must archive and purge data for your oldest period first. field. 8 Click the Balance Type list.

You can archive Actual. Budget. or . Encumbrance journals.Training Guide Oracle EBS R12 General Ledger Step Action 9 Select the Balance Type you want to archive. Page 371 . Click the Budget list item.

Enter the desired information into the Budget field. 1 Click the Archive/Purge button. you must also enter a Budget name. 0 . 3 End of Procedure. Page 372 . You cannot 1 enter All. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget field. 2 . Enter "TRAINING". 1 If you are archiving budget journals. or Press [Alt+r]. . 1 You have archived journals.

In this topic. both your parent and subsidiary ledger must use the same ledger currency. you will consolidate transactions. Click the vertical scrollbar. consisting of your subsidiary's transactions and their corresponding effective dates. .Training Guide Oracle EBS R12 General Ledger Consolidating Transactions When you consolidate transactions. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). you can only use the Standard Usage type. Page 373 . Oracle General Ledger creates a single consolidation journal batch. To consolidate transactions. Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. When you post the consolidating journal entries in the parent ledger.

. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. 5 Use the Consolidation Definition page to transfer consolidation data from your . Vision Operations (USA) link. . subsidiary ledger to your parent ledger. . When you create your consolidation definition. 4 Click the Define: Consolidation link.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. 3 Click the vertical scrollbar. Page 374 . . Step Action 6 Click in the Consolidation field.

1 Click in the Subsidiary field. Training". 4 . 8 Click in the Parent field. 1 Enter the name of the Subsidiary ledger you are consolidating. . 2 . Enter "Vision Operations (USA)". 1 Click in the Currency field. Enter the desired information into the Parent field. 0 . Enter "USD". . 9 Enter the Parent ledger name. enter the parent's ledger currency. Enter "Corporate . . 3 Enter the desired information into the Subsidiary field. Page 375 . . 1 Click the Method list. Enter "Vision China". 1 Enter the desired information into the Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Consolidation field. 1 If you are consolidating transactions.

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transactions list item. Page 376 .

Page 377 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. 6 .

complete as many fields as you like to narrow your query. Your query results appear in the Consolidation Workbench. Page 378 . 7 . You can .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. 1 Click the Consolidation: Workbench link. 8 . 1 Use the Find Consolidation Processes page to query consolidation and elimination 9 processes.

. Page 379 . 2 Click the Balance Type list. 1 Enter the desired information into the Parent Period field. 2 Enter a consolidation period for Parent ledger. Enter "AUG-07".Training Guide Oracle EBS R12 General Ledger Step Action 2 Your data access set must provide read access to the parent ledger. . 2 . 0 Click in the Parent Period field.

Click the Actual list item. Budget. or Any. Anyone with access to your parent ledger will 3 be able to view consolidated data from your subsidiary ledgers. Page 380 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 You can select Actual.

Enter "Vision 5 Operations Mapping". 8 . 2 Click in the Consolidation field. . 2 Enter the desired information into the Consolidation Set field. Page 381 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. Enter "Project Mfg To 7 Operations (USD)". 2 Click in the Subsidiary field. 6 . . 4 . 2 Enter the desired information into the Consolidation field.

Step Action 3 Click in the Status field. 0 . Enter "Vision Project Mfg".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. Page 382 . 9 .

3 Click the Find button. or Press [Alt+i]. Page 383 . or reverse consolidation 3 transactions. 1 . You can also monitor the activity of all your subsidiaries to display the status of each process you submit. post. . 2 . 3 Use the Consolidation Workbench page to generate. Enter "Posted".Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Status field.

. Page 384 . or Press [Alt+r]. 4 . 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 5 subsidiaries whose consolidation definitions you have included in a consolidation set.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button.

Enter the desired information into the Subsidiary: Period field. 6 . 8 . . Enter "Operations to . 0 . 3 If your parent and subsidiaries share the same accounting calendar. 3 Click in the Subsidiary: Period field. 4 Click in the Parent: Standard Period field. enter the default 9 Subsidiary Period and the Parent Standard Period. Corporate". Page 385 . 7 Enter the desired information into the Consolidation field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. 3 Enter a Consolidation Set name. Enter "Aug-07".

4 Click the OK button. 4 You have consolidated transactions. Page 386 . 4 Click the Transfer button to submit a concurrent program to transfer your 2 subsidiary data. Consolidating Balances To consolidate average balances when you are using the balances consolidation method. both standard and average balances are updated automatically whenever transactions are posted. In ledgers that are not defined as average balance consolidation ledgers. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Parent: Standard Period field. unlike other ledgers where average balance processing is enabled. 4 End of Procedure. Average Balance Consolidation ledgers. You can also consolidate standard and average balances in a single consolidation run. . or Press [Alt+O]. . You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger. you must use an average balance consolidation ledger. 3 . • Average-updates average balances without affecting standard balances. As a result. In this topic. When you run your consolidation. You can consolidate standard or average balances independently into an average balance consolidation ledger. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. or Press [Alt+n]. you will consolidate balances. Click the Transfer button. you can update standard and average balances independently. Enter "Aug-07". do not enforce a link between standard and average balances.

Click the vertical scrollbar. When you create your consolidation definition. subsidiary ledger to your parent ledger. 2 Click the General Ledger. . 3 Click the vertical scrollbar. 4 Click the Define: Consolidation link. Vision Operations (USA) link. 5 Use the Consolidation Definition page to transfer consolidation data from your .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. Page 387 . . . . you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts.

0 . 1 Click in the Ledger: Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. 8 Click in the Ledger: Parent field. Enter "Corporate . . . 9 Enter the Parent ledger name. Training (Balances)". . Enter the desired information into the Ledger: Parent field. Enter "Vision Operations (USA)". 7 Enter the desired information into the Consolidation field. Page 388 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 If you are consolidating balances. Enter "Vision . Enter "USD". 1 Click the Save button. . Page 389 . 4 . 1 Enter the desired information into the Ledger: Currency field. enter the parent's ledger currency. 2 . 3 Enter the desired information into the Ledger: Subsidiary field. 1 Click in the Ledger: Subsidiary field. China". 1 Enter the name of the Subsidiary ledger you are consolidating.

You can . 5 . 8 Click in the Parent Period field. 6 . complete as many fields as you like to narrow your query. 1 Use the Find Consolidation Processes page to query consolidation and elimination 7 processes. Step Action 1 Your data access set must provide read access to the parent ledger. 1 Click the Consolidation: Workbench link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. Your query results appear in the Consolidation Workbench. . Page 390 .

Anyone with access to your parent ledger will 1 be able to view consolidated data from your subsidiary ledgers. 9 Enter the desired information into the Parent Period field. Page 391 . Budget. Enter "AUG-07". 2 Click the Balance Type list. 0 . or Any. . Click the Actual list item. Step Action 2 You can select Actual.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a consolidation period for the Parent ledger. .

2 . 2 Click in the Subsidiary field. Enter "Vision 3 Operations Mapping". 2 Enter the desired information into the Consolidation Set field. Page 392 . 4 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. . 2 Click in the Consolidation field. 2 Enter the desired information into the Consolidation field. Enter "Project Mfg To 5 Operations (USD)". 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. Step Action 2 Click in the Status field. Page 393 . Enter "Vision Project Mfg". 7 . 8 .

Enter "Posted". or reverse consolidation 1 balances.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Status field. 0 . or Press [Alt+i]. Page 394 . . 3 Use the Consolidation Workbench page to generate. post. 3 Click the Find button. You can also monitor the activity of all your subsidiaries to display the status of each process you submit. 9 .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. Page 395 . 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 3 subsidiaries whose consolidation definitions you have included in a consolidation set. 2 . . or Press [Alt+r].

3 If your parent and subsidiaries share the same accounting calendar. 3 Click in the Parent: Standard Period field. Enter the desired information into the Subsidiary: Period field. Page 396 . 3 Enter a Consolidation Set name. 4 . 3 Click in the Subsidiary: Period field. 6 . Enter "Operations to .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. Corporate". 5 Enter the desired information into the Consolidation field. 8 . Enter "Aug-07". . enter the default 7 Subsidiary Period and the Parent Standard Period.

2 End of Procedure. or Press [Alt+n]. 4 You have consolidated balances. . 9 . 1 . Enter "Aug-07". Page 397 . or Press [Alt+O]. 4 To submit a concurrent program to transfer your 0 subsidiary data. Click the Transfer button. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Parent: Standard Period field. 4 Click the OK button.

Running Simple Reports Simple Reports consist of a few headings to describe the information in the report. security rules. The rows and columns determine the values which appear in the body of a simple report. followed by the report data. You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. by virtue of the attributes those rows and columns possess. Procedure Page 398 . you will be able to: • Run simple reports. using the Financial Statement Generator. you will run a simple report using the Run Individual Reports page.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. Upon completion of this lesson. • View ledger sets. • Use the Financial Statement Generator (FSG). In this topic. and viewing ledger sets.

define a report set. Once you define and save a report. report objects that the Financial Statement Generator (FSC) must use to build the report. 3 Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. or copy and save it as a new report. you can use it any time to run the report. Page 399 . . Click the vertical scrollbar. Vision Operations (USA) link. . 2 Click the General Ledger. 5 The Define Financial Report page enables you to define a report by specifying the . 4 Click the Report: Report link. .

. 1 . . 1 Click in the Description field. 0 . 1 Enter the desired information into the Description field. . Enter "Vision Operations Report . 7 Enter the desired information into the Report field. Page 400 . 9 Enter the desired information into the Title field. Enter "12 Months".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Report field. for GL". 8 Click in the Title field. Enter "GL Operations Report".

6 Enter "12 Month Review". 1 Click in the Required Components: Column Set field. you can 2 specify your own custom column set. Enter 4 "Vision Ops Transactions". . 3 . 1 Click in the Required Components: Row Set field. . Page 401 . 1 Enter the desired information into the Required Components: Column Set field. 1 Click the Rounding Option list. 1 Enter the desired information into the Required Components: Row Set field. 5 . 7 . Optionally. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Simple reports are defined by a row set and a standard column set.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Calculate Then Round list item. 8 . Page 402 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Output Option list. Page 403 . 9 .

and or display set to enhance the 1 report or refine the information in the report. row order. . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Spreadsheet list item. Page 404 . 2 You can optionally add a content set.

Page 405 . 2 Click the OK button. or Press [Alt+O]. Click the Yes button. . 2 Once you define and save a report.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Run Report button. 2 . you can run it anytime using the Run Individual 3 Reports page. or Press [Alt+R]. or Press [Alt+Y]. 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. including changing font characteristics. you can: • Generate financial reports. including changing font characteristics. With FSG. 5 . 6 End of Procedure. inserting graphical images or logos. inserting graphical images or logos. or Press [Alt+S]. based upon data in your general ledger across a ledger set or a ledger. • Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. Page 406 . such as income statements and balance sheets. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options. and adding color. . and adding color. 2 You have completed the Running Simple Reports procedure.

. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. Page 407 . Vision Operations (USA) link. making it easy to create new reports from the components of reports you've already defined. . . you will define a report using the Financial Statement Generator. • Design custom financial reports to meet specific business needs. 2 Click the General Ledger. 3 Click the vertical scrollbar. Click the vertical scrollbar. In this topic. • Define your reports with reusable report objects.Training Guide Oracle EBS R12 General Ledger • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities.

7 Enter the desired information into the Report field. Enter "GL Operations Reports". Page 408 . . 9 Enter the desired information into the Title field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Report: Report link. 5 The Define Financial Report page enables you to define the report parameters. . 8 Click in the Title field. for GL". . Step Action 6 Click in the Report field. Enter "Vision Operations Reports . . .

Enter 3 "Vision Ops Transactions". currency assignments. 1 Click the Other Options: Output Option list. 1 Define any optional report objects you need for special format reports or report 6 distribution. 5 Enter "12 Month Review". 1 Enter the desired information into the Required Components: Row Set field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Define row sets to specify the format and content of your report rows. Page 409 . amount types. Typical 0 row sets include line items. 4 . and calculation rows for totals. 1 Click in the Required Components: Column Set field. 1 . 2 . accounts. 1 Enter the desired information into the Required Components: Column Set field. . 1 Define column sets to specify the format and content of your report columns. . 7 . . . and calculation columns for totals. Typical column sets include headings. 1 Click in the Required Components: Row Set field.

Page 410 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the XML list item.

Page 411 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Once you define and save a report. or Press [Alt+Y]. 2 Click the Yes button. 0 . or Press [Alt+R]. or Press [Alt+O]. . Click the Run Report button. you can run it anytime using the Run Individual 9 Reports page. 1 . 2 Click the OK button.

You need perform an Account Inquiry to retrieve balances by ledger and account. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. Essentially. Ledger Sets allow you to treat multiple ledgers as one. Page 412 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. . 2 . Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination. You can compare the same account balance across multiple ledgers and ledger currencies. or Press [Alt+S]. 3 End of Procedure. 2 You have completed the Using the Financial Statement Generator procedure. For example.

Vision Operations (USA) link. . To obtain a summation across ledgers. 2 Click the General Ledger. and ledger sets can contain other ledger sets.Training Guide Oracle EBS R12 General Ledger When querying on ledger sets. Page 413 . The balance is not a summation across multiple ledgers. Click the vertical scrollbar. . In this topic. . 3 Click the vertical scrollbar. you must use Financial Statement Generator. Procedure Step Action 1 Begin by navigating to the Account Inquiry page. you will review the ledger set. you can view account balances by ledger. The same ledger can belong to multiple ledger sets.

actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. 9 Click in the Accounts: Drilldown Record Indicator field. Step Action 6 Enter the range of accounting periods for your inquiry. . 5 Use the Account Inquiry page to perform an account inquiry on ledger sets to view . Enter "Aug. 7 Enter the desired information into the Accounting Periods: From field. . Click in the Accounting Periods: From field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Inquiry: Account link. 8 Click in the Accounting Periods: To field. Page 414 . . . 06".

0 . Enter "000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Find Accounts page to search for the detail accounts you want to query. 1 Enter the desired information into the Product: Low field. 1 Click in the Sub-Account: Low field. 1 Enter the desired information into the Account: Low field. Enter "01". 1 . 5 . 1 Click in the Department: Low field. 1 Enter the desired information into the Sub-Account: Low field. 6 . 1 Enter the desired information into the Department: Low field. 9 . Enter "000". 1 Click in the Product: Low field. 2 . 1 Enter the desired information into the Company: Low field. 4 . . Enter "1570". Enter 0 the low and high account range to include the desired accounts. Enter "0000". 2 Click the OK button. 7 . Page 415 . 3 . 8 . 1 Click in the Account: Low field.

Page 416 . or Press [Alt+B]. 3 . Step Action 2 Click the Close button. . 2 Click the Show Balances button. 1 . 2 Use the Detail Balances page to review balances for the current account and ledgers 2 based on your inquiry criteria.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O].

Page 417 . 4 End of Procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 2 You have reviewed the ledger set.

• Create new accounts with Mass Creation. Procedure Page 418 .Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining. Upon completion of this lesson. Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. purging. A merge operation transfers balances from multiple source accounts into one or more target accounts. you will be able to: • Define a Move/Merge request. In this topic. you will define a move/merge request. and reviewing Move/Merge requests. reversing. • Submit a Move/Merge request. submitting. The first step in the process of a move or merge request is to define the request.

. . . 5 The Mass Maintenance Workbench page enables you to enter a move/merge request. Page 419 . 3 Click the vertical scrollbar. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. 4 Click the Setup: Other: Mass Maintenance link. . 2 Click the General Ledger. Click the vertical scrollbar.

1 Enter a Line number for the source-to-target account specification. 1 Click in the Accounts: Source Account field. 5 . 9 Enter the desired information into the Description field. 1 In the Ledger field. . . . Enter "CEO Consolidation". 8 Click in the Description field. CEO Budgets". 1 Enter the desired information into the Ledger Name field. ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. select a ledger or ledger set. Full . . Enter "016 CEO-1550-0000-000". Enter "Consolidation of . Enter "Vision Operations 2 (USA)". . . 1 Click in the Ledger Name field. Page 420 . 1 . 7 Enter the desired information into the Request field. 1 Enter the desired information into the Accounts: Source Account field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Request field. . 7 You can also select your account segment values from the list of values. You 4 can also select your account segment values from the list of values. 0 Your data access set must provide full ledger access to the ledger or ledger set. 1 Enter the Target account specification to which you want to move/merge balances. 3 . 1 Enter a unique Source account specification from which to move/merge balances.

Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. Enter "019 CEO-7350-0000-000". . 2 Click the Yes button. The second step is to submit the request for processing. you will submit a move/merge request. or Press [Alt+Y]. A merge operation transfers balances from multiple source accounts into one or more target accounts. or Press [Alt+a]. . The first step in the process of a move or merge request is to define the request. In this topic. 2 End of Procedure. Review the execution report and correct any errors before submitting the move/merge request. Procedure Page 421 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounts: Target Account field. 0 . 2 Click the Prevalidate button to run the prevalidation process. 1 Enter the desired information into the Accounts: Target Account field. 2 You have completed the Defining a Move/Merge Request procedure. 8 . 1 . Click the Prevalidate button.

5 The Mass Maintenance Workbench page enables you to submit a move/merge . . . . Click the vertical scrollbar. request.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. 4 Click the Setup: Other: Mass Maintenance link. 3 Click the vertical scrollbar. Vision Operations (USA) link. 2 Click the General Ledger. Page 422 . .

1 In the Ledger field. 7 Enter the desired information into the Request field. Enter "Vision Operations 1 (USA)". Enter "Consolidation of . . CEO Budgets". . ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. 9 Enter the desired information into the Description field. Click in the Ledger Name field. select a ledger or ledger set. Full . . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Select Move/Merge as the Request Type. 0 Your data access set must provide full ledger access to the ledger or ledger set. Enter "CEO Consolidation". 1 Enter the desired information into the Ledger Name field. 8 Click in the Description field. Click in the Request field. Page 423 .

1 Enter the desired information into the Accounts: Target Account field. 1 Enter the desired information into the Accounts: Source Account field. . 7 . . 1 Click the Submit button. Enter "014 CEO-1550-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a Line number for the source-to-target account specification. . 1 Enter the Target account specification to which you want to move/merge balances. 2 You have completed the Submitting a Move/Merge Request procedure. 8 . Page 424 . 2 Enter the desired information into the Accounts: Line Number field. Enter "016 CEO-7350-0000-000". . You 3 can also select your account segment values from the list of values. 1 Click the Yes button. or Press [Alt+Y]. 1 Enter a unique Source account specification from which to move/merge balances. 5 You can also select your account segment values from the list of values. 0 End of Procedure. or Press [Alt+u]. 9 . . . Click in the Accounts: Target Account field. Enter "01". or Press [Alt+u]. Click in the Accounts: Source Account field. 1 Click the Submit button.

you will create new accounts using the mass creation feature. Vision Operations (USA) link. For example.Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. Procedure Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. Click the vertical scrollbar. . . if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. 2 Click the General Ledger. In this topic. Page 425 .

Step Action 6 Click the Mass Creation option. 4 Click the Setup: Other: Mass Maintenance link. the mass creation feature. . Click in the Request field. Page 426 . . . Enter "New GL Accounts". . 7 Enter a Request name and Description for your mass creation.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 8 Enter the desired information into the Request field. . 5 The Mass Maintenance Workbench page enables you to create new accounts using .

You can 3 also select your account segment values from the list of values. 2 . 1 Enter a Source account specification to use to model your target accounts. . 1 Click the Yes button. Enter "01". 1 Enter the desired information into the Accounts: Source Account field. . or Press [Alt+Y]. Page 427 . 1 Enter the desired information into the Accounts: Line Number field. 1 Enter the Target account specification for the accounts you want to create. . Enter "034 000-1110-1300-140". or Press [Alt+u]. . Click in the Accounts: Target Account field. Click in the Accounts: Source Account field. 8 . 1 Click the Submit button. 1 Enter the desired information into the Description field. . 1 Click in the Accounts: Line Number field. 1 Enter a Line number for the source-to-target account specification.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Description field. 1 Enter the desired information into the Accounts: Target Account field. 0 . You can 5 also select your account segment values from the list of values. Enter "016 000-1110-0000-000". Enter "January 2008". . 7 .

. 0 End of Procedure. Page 428 . 9 . 2 You have completed the Creating New Accounts with Mass Creation procedure. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button.

transferring subsidiary data to your parent. In this topic. you will use the consolidation workbench. Procedure Page 429 .Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent. • Create eliminating entries. while keeping you informed about each subsidiary's consolidation status. Upon completion of this lesson. you will be able to: • Use the Consolidation Workbench. and purging consolidation audit data. The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger. creating eliminating entries. • Transfer subsidiary data to your parent. • Purge consolidation audit data.

5 Click the Consolidation: Workbench link. Click the vertical scrollbar. 2 Click the General Ledger. 3 Click the vertical scrollbar. Vision Operations (USA) link. . 4 Click the vertical scrollbar. Page 430 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Consolidation Processes page. 6 The Find Consolidation Processes page enables you to query consolidation and . elimination processes. . . . . Your query results appear in the Consolidation Workbench.

1 Enter the desired information into the Parent Period field. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Select a parent from the list of values. Click in the Parent field. Your data access set must provide read access to . Page 431 . 1 Click the Find button. Enter "Dec-04". or Press [Alt+i]. . 9 Enter or choose a consolidation period from the list of values. . 1 . 8 Enter the desired information into the Parent field. . 1 The Consolidation Workbench monitors the activity of all your subsidiaries to 2 display the status of each process you submit. Enter "Vision Operations (USA)". Click in the Parent Period field. this parent ledger.

or Press [Alt+J]. 1 The Batch page enables you to review or modify the 5 consolidation journal batch. . 4 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Subsidiary field. Page 432 . 1 Click the Review Journal button.

7 . 1 The Journals page displays the list of journals in the selected batch. 6 . or Press [Alt+J]. Page 433 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Journals button.

8 . Page 434 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button.

9 . Page 435 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button.

0 . 2 You have completed the Using the Consolidation Workbench procedure. Procedure Page 436 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. 1 End of Procedure. Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. In this topic. and stores the consolidation data. you will transfer subsidiary data to your parent ledger. . General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Transfer Consolidation Data page. 5 The Transfer Consolidation Data page enables you to transfer subsidiary data to the . Click the vertical scrollbar. Vision Operations (USA) link. 2 Click the General Ledger. . . . Page 437 . 4 Click the Consolidation: Transfer: Data link. parent ledger. . 3 Click the vertical scrollbar.

(YTD) or period-to-date (PTD). Enter "Dec-04". Operations (USD)". 1 . Enter "YTD". such as year-to-date . Click in the Amount Type field. . 7 Enter the desired information into the Consolidation field. Page 438 . 9 Enter the desired information into the Amount Type field. balances consolidation method. . 1 Enter the desired information into the Subsidiary: Period field. The definition must use the .Training Guide Oracle EBS R12 General Ledger Step Action 6 Select the consolidation definition you want to transfer. Click in the Consolidation field. 1 Enter the subsidiary's accounting Period that you want to consolidate. 0 Click in the Subsidiary: Period field. Enter "Project Mfg To . 8 Enter the Amount Type of balances you want to consolidate.

1 Click the Transfer button to launch a concurrent process to transfer your subsidiary 4 data to your parent. Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger. In this topic. . 2 You can consolidate to any period that is open or future enterable. 1 You have completed the Transferring Subsidiary Data to Your Parent procedure. Click the Transfer button. Procedure Page 439 . or Press [Alt+O]. 1 Enter the desired information into the Parent: Standard Period field. 5 . 1 Click the OK button. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the Standard Period to which you want to consolidate in your parent ledger. you will enter elimination entries. Enter "Adj-05". 6 End of Procedure. . . or Press [Alt+n]. Click in the Parent: Standard Period field.

Vision Operations (USA) link. or you can group related entries into the same elimination set. 2 Click the General Ledger. Page 440 . Your set can contain a . . single elimination entry. you can logically group all subsidiaries which belong to a particular line of business. 5 Define an eliminating entry by first creating an elimination set. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Elimination Set page. Click the vertical scrollbar. 4 Click the Consolidation: Elimin: Define link. Use the Elimination Set page to create an elimination set. . . For example. .

Enter "Mar 02 . 7 Enter the desired information into the Ledger/Ledger Set field. more elimination journals for a particular ledger. This company is used as the target company when booking elimination . of accounts as your data access set. Operations (USA)". Page 441 . Subsidiary Elimination Set". The description of the company is automatically provided. Click in the Elimination Set field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Select a ledger. 9 Enter the desired information into the Elimination Set field. You can define eliminations for any ledger that shares the same chart . 8 Enter a batch name for your elimination set. Click in the Elimination Company field. Enter "Vision . This name represents a batch of one or . Click in the Ledger/Ledger Set field. 1 Select a balancing segment value from the list of values to represent an Elimination 0 Company. entries.

. 1 Enter the desired information into the Effective Dates: From field. 1 Enter effective from and to dates to specify when the elimination set is active. 1 Enter the desired information into the Effective Dates: To field. 1 . . 3 Click in the Effective Dates: From field. 1 Click in the Effective Dates: To field. Enter "31-MAR6 2002".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Elimination Company field. 1 The Track Elimination Status option enables you to indicate if you want the 2 elimination set to be a part of the checklist for determining which eliminations are . Enter "95". Page 442 . . Enter "01-Mar4 2002". 5 . completed for the period.

Enter "Operations". 2 Select a currency from the list of values. Click in the Currency field. . 1 The Elimination Accounts page enables you to enter elimination journals. Page 443 . 1 Enter a journal name for your elimination entry to uniquely identify an elimination 9 journal within the elimination batch. You have two choices: the consolidated 1 parent's ledger currency or STAT. Enter the desired information into the Accounts field. 8 . The currency you specify is for both source and .Training Guide Oracle EBS R12 General Ledger Step Action 1 Now enter the elimination journals for the elimination set. 2 The Category is automatically defined as Elimination. target accounts. 0 . 7 Click the Accounts button. .

enter the balance type to derive the eliminations from. 3 Enter the desired information into the Accounts: Target Account field. 2 In the Amount Type field. Enter "950 000-1110-1300-140". or leave the segment blank. . QTD. 3 Click the Save button. 2 Click in the Accounts: Line Number field. Click in the Amount Type field. 1 . . Enter "PTD". 2 . 4 . 2 Enter the desired information into the Accounts: Source Account field. 5 . The source account balance will be fully eliminated into the target 7 account. For each account segment. Page 444 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. 2 Enter the desired information into the Amount Type field. select a 9 detail account value or leave the segment blank. . a parent account . YTD. value. 3 Possible values include PTD. and PJTD. For each account segment. 6 . 2 Enter the desired information into the Accounts: Line Number field. Enter "USD". . 2 Specify a target account for your elimination entry. Click in the Accounts: Target Account field. Enter "038 000-1110-1300-140". 2 Specify the source. Enter "01". Click in the Accounts: Source Account field. select a detail account value.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. After you run these reports. you can no longer run the consolidation audit reports. you can still review your consolidation journal batch in your parent ledger. In this topic. Purging Consolidation Audit Data When you run a consolidation in audit mode. you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table. you will purge consolidation audit data. However. the Unmapped Subsidiary Accounts Report. 2 . 3 You have completed the Creating Elimination Entries procedure. Once you purge your consolidation audit data. 3 End of Procedure. and the Disabled Parent Accounts Report. General Ledger maintains an audit trail for the Consolidation Audit Report. . Procedure Page 445 .

3 Click the vertical scrollbar. . Click the vertical scrollbar. . Vision Operations (USA) link. 5 The Purge Consolidation Audit Data page enables you to purge audit data. Page 446 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Purge Consolidation Audit Data page. 2 Click the General Ledger. . . 4 Click the Consolidation: Purge link. .

Enter "Project Mfg To . 1 Click the Purge button. . Enter "Jan-98". 7 Enter the desired information into the Consolidation field. or Press [Alt+P]. 1 You have completed the Purging Consolidation Audit Data procedure. . Page 447 . 0 . Operations (USD)". . . 9 Enter the desired information into the Period field. 8 Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. 1 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Page 448 .

S.S. Therefore.Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates. Note: U. Upon completion of this lesson. and using the Currency Rates Manager. Dollars (USD). Oracle Applications has predefined all currencies specified in ISO standard #4217. In this procedure. to use a currency other than U. • Define currency cross rates. • Use the Currency Rates Manager. • Enter a journal with conversion rounding differences. Dollars (USD) is the only currency that is enabled initially. you must enable the currency. and to enable disable currencies. Procedure Page 449 . Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. you will be able to: • Define foreign currencies. you use the Currencies page to define currencies.

. 5 Use the Currencies page to define a currency. 4 Click the Setup: Currencies: Define link. Note: You cannot change a currency code after you enable it. 3 Click the vertical scrollbar. even if you disable the currency at a later time. Click the vertical scrollbar. . you must enter a unique code to represent your currency. 6 In the Code Field. . Page 450 . . . . 2 Click the General Ledger. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page.

9 Click in the Name field. 1 Enter the desired information into the Name field. 1 Enter the desired information into the Description field. . 8 Enter the desired information into the Code field. Enter "Sudanese Pound (Dinar no 0 longer used)". 2 . . 1 . . 1 Click in the Description field. Page 451 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Code field. Enter "Sudanese Pound". Enter "SDG".

6 . 1 In the Symbol field. 1 Enter the desired information into the Issuing Territory field. 7 . such as Oracle General Ledger. 4 . 2 The Minimum Accountable Unit field enables you to designate the smallest 1 denomination used . 1 Click in the Issuing Territory field. others. 8 . Note: This unit may not correspond to the precision. . 1 The Precision and Extended Precision fields enable you to designate the number of 9 digits to the right of the decimal point. Enter "SDG". 1 Enter the desired information into the Symbol field. in this currency. . you can optionally select the name of the Issuing 3 Territory. The extended precision must be greater than or equal to the standard precision. The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency. 1 Click in the Symbol field. 5 . do not. Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies. The Precision field is used to designate the number of decimal digits used in regular currency transactions. Page 452 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Issuing Territory field. Note: Some Oracle Applications use currency symbols when displaying amounts. you enter the symbol for your currency. Enter "Sudan". 2 Click the horizontal scrollbar.

2 Click in the From field. 2 . 2 You have completed the Defining Currencies procedure. . 6 . 2 Enter the desired information into the From field. 2 Enter the desired information into the Minimum Accountable Unit field. 3 . Enter "01-Jan-2007". 5 . 2 Click the Save button. Procedure Page 453 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Minimum Accountable Unit field.1". 8 End of Procedure. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents • Run Revaluation • Run Translation or Re-measurement In this procedure. 2 Click the horizontal scrollbar. 7 . Enter ". 4 . you will use the Currency Rates Manager page to defining a currency cross rate.

as well as . 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. 5 The Currency Rates Manager page enables you set up currency rate types. enter daily conversion rates for specific combinations of foreign currency. 4 Click the Rate Types link. and conversion rate type. Click the vertical scrollbar. . date. . Oracle General Ledger automatically displays the predefined exchange rate based on the currency. and conversion date. to-currency. When you enter a foreign currency journal. . rate type (unless you are using the User rate type). and conversion date you enter. . you must define separate conversion rate types. Page 454 . 2 Click the General Ledger. Note: If you want to enter different daily rates for the same combination of fromcurrency. Vision Operations (USA) link.

1 . The rate type is a parameter that associates contra currencies with the pivot currency. Enter "UPK Rate".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Create Rate Type button. 7 You enter a conversion rate type in the Rate Type field. 1 Click in the Description field. 8 Click in the Rate Type field. . 9 Enter the desired information into the Rate Type field. Page 455 . Enter "UPK Private Rate". . 0 . . . 1 Enter the desired information into the Description field.

1 Click the Add Another Row button. . 0 . 1 The Pivot Currency field is the central currency that interacts with contra currencies. 3 . Enter "CAD". 1 Enter the desired information into the Contra Currency field. define. and contra currencies. 9 . 1 Enter the desired information into the Pivot Currency field. Enter "GBP". 1 You use the Contra Currencies field to enter the currencies that have a rate 7 relationship with the pivot currency. 4 . 1 Click the Add Another Row button. 5 . Page 456 . 6 . 2 Enter the desired information into the Contra Currency field. 1 Click in the Pivot Currency field. Enter "USD". pivot currency. A cross rate rule is associated with a conversion rate type and consists of a rate type. 8 . The system will calculate cross rates based on the cross rate rule you . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Cross rates are calculated conversion rates based on defined currency rate 2 relationships. 2 Click in the Contra Currency field.

including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions. 3 End of Procedure. The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. In this procedure. you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. • Minimum Accountable Unit: the smallest denomination used in the currency. 2 . Procedure Page 457 . Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency. 2 You have completed the Defining Currency Cross Rates procedure. Note: This might not correspond to the precision.

Click the vertical scrollbar. Vision Operations (USA) link. Page 458 . . 3 Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 2 Click the General Ledger. . .

the rounding difference is posted to the journal line with the largest amount. There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger. 5 Use the Journals page to enter journal transactions. Page 459 . the rounding difference is posted to the rounding imbalances account. 6 When a standard foreign currency journal is created in Oracle General Ledger. the . .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. or Press [Alt+J]. . • If you have specified a rounding imbalances account. conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts).

Enter "CAD". 9 Enter the desired information into the Description field. . 1 Click in the Conversion: Currency field. Rounding Differences". 8 Click in the Description field. 1 Enter the desired information into the Conversion: Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 . . 1 Click in the Conversion: Type field. 2 . Page 460 . Enter "Journal with . Enter "Adjustment". 0 .

2 . 1 Enter the desired information into the Conversion: Rate field. 3 . 2 Click in the Debit field. 0 . 1 Enter the desired information into the Line field. 3 . 9 . 1 Click in the Account field. 1 . 6 . 4 . 1 Click in the Conversion: Rate field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Conversion: Type field. 2 Click in the Line field. Enter ".97". 2 Enter the desired information into the Entered: Debit field. 5 . 2 In the Debit field. Enter "01-140-7640-0000-000". Enter "User". 8 . Enter "10".12". 1 Click in the Line field. Enter "51. you will enter the debit amount in a single entry. 1 Enter the desired information into the Account field. Page 461 . 7 .

Enter "01-110-7640-0000-000". Enter ". 4 . . 2 Enter the desired information into the Credit field. Page 462 . Enter "50. 8 . 6 . However. 2 Click in the Credit field. 7 . 2 . 2 Click in the Line field. 0 . 2 Enter the desired information into the Account field. Enter "01-210-7640-0000-000". 3 Click in the Credit field. 3 Enter the desired information into the Credit field. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You will split the credit entry across two accounts. 4 . 1 .27". 5 . 3 Notice that the credits equal the debits in the CAD currency. 2 Enter the desired information into the Account field. the US 3 conversion shows a one cent rounding difference.85". 3 Click the Yes button. 3 Click the Save button.

5 . or Press [Alt+P].. 6 . 3 Click the Find. 7 . or Press [Alt+O]. button. Page 463 ..Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 3 Click the Post button. 3 Click the OK button.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Journal field. 4 Click the Find button. or Press [Alt+i]. 9 . Step Action 4 Click in the Line field. 8 . 0 . 3 Enter the desired information into the Journal field. Enter "Adjustment". 1 . Page 464 .

download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates. 4 You have completed the Entering a Journal with Conversion Rounding Differences 3 procedure. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. you can Review Period Rates and historical rates using a web interface. In this topic. End of Procedure. Procedure Page 465 . notice that the system 2 automatically accounted for the rounding error by crediting the adjustment account one . .Training Guide Oracle EBS R12 General Ledger Step Action 4 After posting the journal and retrieving it for review. cent. you will create daily rates using the Currency Rates Manager page. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. You can enter Daily Rates. and create Cross Rates that are calculated conversion rates based on defined currency rate relationships.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. . 6 In the From Currency field. 3 Click the vertical scrollbar. currency journal conversions. . The date range can span multiple days or periods. . enter the currency from which you want to convert using . Page 466 . In addition. Click the vertical scrollbar. 5 In the Currency Rates Manager page. Vision Operations (USA) link. the rates you enter. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. . 2 Click the General Ledger. select the Daily Rates tab to perform foreign . and translation or remeasurement. 4 Click the Daily Rates link. revaluation. You can maintain daily conversion rates between any two currencies that are enabled in your applications instance.

1 Enter the desired information into the To Currency field. Page 467 . 8 Enter the desired information into the From Currency field. . Enter "USD". 0 . 9 In the To Currency field. Enter "SDG". 1 Click in the To Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the From Currency field. Note: If you enter the same currency that you entered in the From Currency field. you will receive an error. . 1 . . enter the currency to which you want to convert.

Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Start Date and End Date fields. and then access the Create Daily Rates page. 2 . 4 . . 1 Click the Home link. 1 Enter the desired information into the Start Date field. 1 Enter the desired information into the End Date field. enter the dates to span your desired date range. Enter "01-Jan-2007". 3 . 1 To create your daily rates. 1 Click in the Start Date field. 7 . Page 468 . 1 Click in the End Date field. 6 . you will navigate back to the Currency Rates Manager 9 page. 1 Click the Go button. 5 . Enter "01-Jan-2007". 8 . select the Daily Rates tab.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. 2 Click the Daily Rates link. 0 . Page 469 . 1 .

2 In Create Daily Rates.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Daily Rates button. Enter "SDG". Enter "USD". 2 . enter the currencies you specified in the From Currency and 3 To Currency fields. Page 470 . . 2 Click in the To Currency field. 2 Enter the desired information into the From Currency field. 5 . 6 . 4 . 2 Enter the desired information into the To Currency field.

2 . 3 Click the Apply button. 1 . 9 . 6 . Page 471 . Enter "31-Jan-2007". 3 Click the Rate Type list. 2 Enter the desired information into the Start Date field. Enter "25". 3 Click the Daily Rate list item. 0 . 5 . 3 Enter the desired information into the Rate field. select Daily Rate in the Rate Type field. 3 Enter the desired information into the End Date field. 2 Click in the End Date field. 4 . Enter "31-Jan-2007". 8 . 3 Click in the Rate field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Start Date field. 3 . 7 . 3 To create your daily rates.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Home link. Page 472 . 7 .

9 . Page 473 . 4 Use the Find Requests page to query for the Request ID. 0 . . 3 Click the Other: Requests link.Training Guide Oracle EBS R12 General Ledger Step Action 3 To view the status of your request. navigate to Other and click the Requests link. 8 Click the vertical scrollbar.

5 End of Procedure. 4 Click the Find button. Page 474 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Specific Requests option. 1 . 4 You have completed creating daily rates using the Currency Rates Manager page. 4 Click in the Request ID field. 4 . Enter "5175562". or Press [Alt+i]. 4 Enter the desired information into the Request ID field. 3 . . 2 .

Training Guide Oracle EBS R12 General Ledger Page 475 .

When the budgetary control batch is posted. Procedure Page 476 . If budgetary control is enabled. however.Training Guide Oracle EBS R12 General Ledger Journal or Subledger Level Reporting Currencies Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. You specify the reporting currency as a part of the ledger with which you are working. Entering Reporting Currencies Reporting Currencies are integrated with ledgers. all journals in a batch must be entered for the same ledger. you will be able to: • Enter reporting currencies. when you post the original journals in your source ledger. • Use reporting currencies. If you use Reporting Currencies. General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. you will enter reporting currencies. Upon completion of this lesson. posting may generate additional journals for reporting currencies within the same batch. In this topic. (Journal or Subledger Level).

4 Click the Setup: Currencies: Define link. . and to enable and disable currencies. . . Click the vertical scrollbar. . Page 477 . 2 Click the General Ledger. currencies. Oracle Applications has predefined all currencies specified in ISO standard #4217.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. 5 Use the Currencies page to define non-ISO(International Standards Organization) . 3 Click the vertical scrollbar. Vision Operations (USA) link.

1 Enter the desired information into the Description field. . 0 . Enter "Canadian currency 2008". after you enable the currency. Enter "CAN2". 9 Enter the desired information into the Name field. You cannot change a currency code . Enter "To be used after 011 Jun-2008".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Code field. . even if you disable that currency at a later time. 7 Enter a unique Code to represent your currency. 1 Click in the Description field. . . Enter the desired information into the Code field. Page 478 . 8 Click in the Name field.

• Performing Standard General Ledger Activities. You should be cautious about performing any activity other than reporting when you are using a reporting currency. 3 . 2 . you will enter the data in the reporting currency. since journals are only converted and replicated from your ledger to your reporting currencies .not the other way around. 5 End of Procedure. Reporting currency is flexible.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Issuing Territory field. 4 . Using Reporting Currencies Reporting Currencies are integrated with ledgers. . • Journal level. 1 You have entered reporting currencies. • Subledger level. In this topic. You can use the Reporting Currencies for: • Entering Data into Reporting Currencies. • Completing Reporting Currencies. You specify the reporting currency as a part of the ledger with which you are working. Enter "Canada". You can maintain additional currency representations at three different levels: • Balance level. This is especially true of entering or importing new journals into your reporting currency. 1 Enter the desired information into the Issuing Territory field. Procedure Page 479 . 1 Click the Save button.

2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Accounting Setups page. . . Click the vertical scrollbar. ledger. Page 480 . 3 Click the vertical scrollbar. or search for an existing . . 4 Click the Accounting Setups link. . 5 Use the Accounting Setups page to define a new ledger. Vision Operations (USA) link.

. . 9 Enter the desired information into the Search criteria field. 7 Click the Legal Entity list item. 8 Click in the Search criteria field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Search by list. Page 481 . . 1 Click the Update Accounting Options button. 1 . Enter "Northlake Store". 1 Click the Go button. 0 . .

Page 482 . . 3 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Update Accounting Options page to update the accounting information in the 2 ledger. Step Action 1 Click the Update button. 1 Use the Update Reporting Currencies page to update the reporting currency 4 information.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Add Reporting Currency button. Page 483 . 5 . 1 Use the Add Reporting Currency page to enter the reporting currency information. 6 .

7 . Page 484 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Conversion Level list. 1 Click the Subledger list item. 8 .

9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field. Page 485 .

Enter "ANY". Page 486 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. 0 .

1 . Page 487 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Reporting Currency Name field.

. Enter 2 "2008Additions". Page 488 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Reporting Currency Name field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Short Name field. Page 489 . 3 .

4 . Enter "2008Add". Page 490 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Short Name field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Rounding Differences Tracking Account field. Page 491 . 5 .

Enter the desired information into the Rounding Differences Tracking Account field. Page 492 .Training Guide Oracle EBS R12 General Ledger Step Action 2 If you enable Rounding Differences Tracking by assigning a Rounding Differences 6 Tracking Account to your ledger. against the account you specified. Enter "01-000-1140-0000-000". rounding imbalances are automatically balanced .

Enter the desired information into the Default Rate Type field. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Default Rate Type field. Enter "Corporate". 2 Conversion rate types are used to convert transactions once the Reporting Currencies 8 option is enabled. Page 493 . .

. 3 You have entered the data in the reporting currency. 9 . Page 494 . 0 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button.

• Add or change account hierarchies. you will be able to: • Start the Account Hierarchy Manager. displaying multiple hierarchies. adding or changing account hierarchies. child values. Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. and charts of accounts. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages. segment values. • Display multiple hierarchies. Upon completion of this lesson. and rollup groups. • Add or change child values. • Add or change rollup groups. In this topic. you will start the account hierarchy manager.Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. and review account structure hierarchies • define new parent and child segment values. The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. Procedure Page 495 . maintain.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Vision Operations (USA) link. Page 496 . . Click the vertical scrollbar. . . . 2 Click the General Ledger. 4 Click the Setup: Accounts: Manager link. 3 Click the vertical scrollbar.

7 The Chart of Accounts .Segments represents an individual segment of a particular . Page 497 . You can also carefully plan your hierarchies. . End of Procedure. 6 The Account Hierarchy Manager page enables you to define a new segment value by . chart of accounts structure.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. When you create and save parent and child segment values. they become permanent. parent and child relationships. Click an entry in the Chart of Accounts .Segments tree control. entering attributes for a new child value. Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis. 8 You have completed Starting the Account Hierarchy Manager procedure. and facilitates reporting and analysis. including multi-level hierarchies. .

. . 2 Click the General Ledger. 3 Click the vertical scrollbar. Page 498 . 4 Click the Setup: Accounts: Manager link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger In this topic. you will display multiple hierarchies. . Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . Vision Operations (USA) link.

heirarchies. 6 Use the Account Hierarchy Manager [Read-Only] page to display multiple . Page 499 . It has security rules that enable you to control access to read only or read/write and access to hierarchies. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the No button.

Click an entry in the Chart of Accounts . chart of accounts structure.Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . Page 500 .Segments tree control.Segment represents an individual segment of a particular .

.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Communications Accounting Flex tree control. Page 501 .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click an entry in the Corporate Accounting Flex tree control. Page 502 . .

0 . Page 503 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Company option.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Children tab. Page 504 .

Page 505 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field.

3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Enter "Company". Page 506 .

Page 507 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. 4 .

5 . actual. and encumbrance amounts for each department and to roll up these amounts to create a division amount. 6 End of Procedure. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. Enter "Company". Page 508 . you will add or change rollup groups. Adding or Changing Rollup Groups The Rollup Group is used to summarize budget. 1 You have completed Displaying Multiple Hierarchies. . Adding or Changing Rollup Groups helps you to add or change rollup groups.

. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Vision Operations (USA) link. Click the vertical scrollbar. 2 Click the General Ledger. . . Page 509 . 4 Click the Setup: Accounts: Manager link. .

. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. 6 The Account Hierarchy Manager page enables you to add or change a rollup group. Page 510 .

Page 511 .Segments tree control.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts . .

Page 512 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control.

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Edit menu. Page 513 . .

Page 514 . . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Rollup Groups menu. 1 Use the Rollup Groups page to create new rollup groups. You can have those changes 1 reflected automatically in both the Key Segment Values and Rollup Groups pages.

1 Use the Rollup Group page to add a new rollup group. Page 515 ... 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New. 3 . button.

Enter "Training". Page 516 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Name field.

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. Page 517 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Enter "Training Purposes". 6 . Page 518 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 519 . 7 .

1 You have completed Adding or Changing Rollup Groups procedure. When you create and save Parent and Child segment values. . 9 End of Procedure. and facilitates reporting and analysis. In this topic. parent/child relationships. Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values. 8 . You can also carefully plan your hierarchies. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies. Page 520 . they become permanent.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. including multilevel hierarchies. you will add or change parent hierarchies.

4 Click the Setup: Accounts: Manager link. Click the vertical scrollbar. . . 2 Click the General Ledger. . Vision Operations (USA) link. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Page 521 . .

Page 522 . 6 Use the Account Hierarchy Manager page . . as well as change parent and child dependencies.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. to define new parent segment values.

Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts . Page 523 . .Segments tree control.

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. . Page 524 .

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the From field. Page 525 .

0 . Enter "Company".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Page 526 .

Page 527 . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field.

Enter "Company". Page 528 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. 2 .

Page 529 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. 3 .

4 . Page 530 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Edit menu. Page 531 . 5 .

7 . 6 . 1 Use the Parent Attributes page to enter attributes for a new parent.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Parent menu. Page 532 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. Page 533 . 8 .

9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Page 534 . Enter "10".

Page 535 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. 0 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field. Enter "Training". 1 . Page 536 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 2 . Page 537 .

Enter "01-01-2008". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field. Page 538 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field. Page 539 . 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Page 540 . 5 . Enter "05-31-2008".

In this topic. 7 End of Procedure. 2 You have completed Adding or Changing Parent Hierarchies procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Procedure Page 541 . A child represents a child segment value. The new value must comply with the defined format of the segment's value set. 6 . you will add or change child values. Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value. .

3 Click the vertical scrollbar. 4 Click the Setup: Accounts: Manager link. Page 542 . . Click the vertical scrollbar. . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . 2 Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. parent and child relationships. 6 The Account Hierarchy Manager page enables you to define a new segment value by . entering attributes for a new child value. and facilitates reporting and analysis. . Page 543 . including multi-level hierarchies.

Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . chart of accounts structure. Click an entry in the Chart of Accounts .Segments tree control. Page 544 .Segment represents an individual segment of a particular .

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. . Page 545 .

. Page 546 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Children tab.

0 . Page 547 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field.

Enter "Company". Page 548 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. 1 .

Page 549 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. Page 550 . Enter "Company". 3 .

Page 551 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button.

Page 552 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button.

Page 553 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 10 [Training] list item. 6 .

7 . Page 554 . Note: Once you create and save a new child segment value. 8 . 1 Use the Child Attributes page to enter a new segment value for a new child.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. you cannot delete it.

Page 555 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Enter "15". 9 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. Page 556 .

Enter "Training Revenue". 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field. Page 557 .

Page 558 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field.

3 . Enter "01-01-2008". Page 559 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field.

Page 560 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field.

5 . Page 561 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Enter "05-31-2008".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. . 7 End of Procedure. 2 You have completed Adding or Changing Child Values procedure. 6 . Page 562 .

• Create a security rule. • Define an accounting calendar. value sets and validation tables are used as important components of key flexfields. you will be able to: • Define general ledger value sets. • Set up suspense accounts. Upon completion of this lesson. either before or while you define your flexfield segment structures. descriptive flexfields. Procedure Page 563 . • Create a responsibility for the controller. accounting key flexfield structures. • Use the Account Hierarchy Editor. • Open an accounting period. • Define a ledger. defining accounting calendar and ledger. key flexfield values.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. • Enter values for key flexfields. • Set up journal categories and sources. • Define accounting key flexfield structures. and Standard Request Submissions. You define your value sets first. • Enter unbalanced journals. you will define General Ledger value sets using the Value Sets page. In this topic. Defining General Ledger Value Sets Values.

. Vision Operations (USA) link. 3 Click the Flexfields: Validation: Sets link. . Page 564 . 4 Use the Value Sets page to enter a value set name and a description for the value set. Click the Vertical scrollbar. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Value Sets page. . . The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page.

Enter "ABC_Company". Enter "ABC Company". You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. 6 Enter the desired information into the Value Set Name field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Value Set Name field. such as whether your values should include numbers only and whether they must fall within a certain range. • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time 9 Enter formatting information appropriate to your format type. . Page 565 . . 7 Enter the desired information into the Description field. . 8 The choices in the Format Type field for the format of your segment values include: . including information .

1 Enter the desired information into the Value Set Name field. 7 . 3 . you can define another value set using the New button. Enter 8 "ABC_Department". . Page 566 . 9 . Enter "2". 1 Once you save your changes. Enter "ABC Department". 4 . 2 Enter the desired information into the Description field. 1 Click in the Value Set Name field. 1 The maximum size for Translatable Independent and Translatable Dependent value set 2 values is 150. 1 . 1 Click in the Description field. 1 Click in the Maximum Size field. 5 . 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Uppercase Only (A-Z) option. 6 Click the New button. . 0 . 1 Enter the desired information into the Maximum Size field. . 1 Click the Right-justify and Zero-fill Numbers (0001) option. 0 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Uppercase Only (A-Z) option. Enter "3". Procedure Page 567 . 5 . 3 . a ledger. These responsibilities help you provide the appropriate level of access to your users' need to • perform inquiry and reporting activities in your reporting currencies • perform specific processes. 6 End of Procedure. 2 . Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. such as run depreciation. and run revaluation In this topic. Each responsibility allows access to a specific application or applications. a restricted list of pages. 2 Enter the desired information into the Maximum Size field. 4 . 2 You have completed defining General Ledger value sets using the Value Sets page. 2 Click the Save button. 2 Click in the Maximum Size field. 1 . post/transfer/interface to General Ledger. 2 Click the Right-justify and Zero-fill Numbers (0001) option. and reports in a specific application. . you will create a responsibility for the Controller. a restricted list of functions.

. which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions. Page 568 . 4 Click the Security:Responsibility: Define link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Responsibilities page. . 5 Use the Responsibilities page to create a responsibility for the Controller. and assigning individual users to these responsibilities. . . This responsibility helps in managing data security. 2 Click the System Administrator link. . 3 Click the vertical scrollbar.

. Enter "General Ledger". 8 Click in the Application field. Super User". 9 Enter the desired information into the Application field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Responsibility Name field. 1 Click in the Responsibility Key field. . 0 . Enter "GL Training". 1 Enter the desired information into the Responsibility Key field. 7 Enter the desired information into the Responsibility Name field. Page 569 . 1 . Enter "GL Training .

1 Enter the desired information into the Data Group: Name field. and reports are connected. 7 . concurrent programs. Enter "GL_SUPERUSER". A data group defines the mapping between Oracle Applications products and Oracle database IDs. Enter "Standard". 9 . 1 Click in the Menu field. 2 . 1 Click in the Data Group: Name field. 4 . Page 570 . 3 . 1 Use the Request Group region to assign a request to a responsibility. 1 Click in the Data Group: Application field. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the details in the Data Group region. 1 Enter the desired information into the Data Group: Application field. . 1 Enter the desired information into the Menu field. Enter "General 6 Ledger". A data group determines which Oracle database accounts to which a responsibility's forms. 5 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request Group: Name field. Page 571 .

2 . Page 572 . 2 Click the Save button. Enter "GL 1 Concurrent Program Group". 2 You have completed creating a responsibility for the Controller procedure. 5 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request Group: Name field. 2 Click in the Request Group: Application field. 4 . . 2 Click the Close button. 3 . .

. In this topic. Security rules do not deny the current user access to any of the individual segments used in the account. Procedure Step Action 1 Begin by navigating to the Define Security Rules page. Vision Operations (USA) link. You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports.Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values. you will define security rules. Page 573 . Click the vertical scrollbar. 2 Click the General Ledger. .

5 Use the Find Value Set page to identify the value set to which your values belong. 4 Click the Setup: Security: Define link. or concurrent program parameter that uses the value set. Step Action 6 Click in the Name field. . You can identify values by your value set. . . Page 574 . .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. the flexfield segment. Enter "DEPARTMENT CA". 7 Enter the desired information into the Name field. .

or Press [S]. and report parameter values. Page 575 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Find button. 9 Use the Define Security Rules page to define the security rules for ranges of flexfield .

0 . Enter "Training". . 1 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. 4 . 1 Click in the Message field. Page 576 . Enter "Department CA 3 restriction rule". 1 . 2 . 1 Click in the Description field. 1 Enter the desired information into the Name field.

If you want to specify a single value to include or exclude. . 6 . 1 Click the Type list. where Include includes all values in the specified range. enter the same value in both the Low and High fields. Every security rule must have at least one Include rule element.Training Guide Oracle EBS R12 General Ledger Step Action 1 The message that you enter here appears automatically whenever a user enters a 5 segment value that violates your security rule. Enter "Department CA is not valid for this responsibility". You should always include any default values you use in your segments or dependent value sets. . Page 577 . 1 Click the Save button. Enter the desired information into the Message field. and the user must enter a value manually. 1 Use the Security Rule Elements region to define a security rule element by 7 specifying a value range that includes both a low and high value for your segment. Identify each security rule element as either Include or Exclude. the flexfield window erases it from the segment as the window opens. A security rule element applies to all segment values included in the value range you specify. If the default value is secured. 8 . and Exclude excludes all values in the specified range. since a security rule automatically excludes all values unless you specifically include them. Note: Exclude rule elements override Include rule elements.

Page 578 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Include list item.

2 Enter the desired information into the From field. 3 . Page 579 . Enter "ZZZ". Enter "000". 2 Enter the desired information into the To field. 1 . 2 . 4 . 2 Click the Line button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 0 . 2 Click in the To field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Type list. 5 . Step Action 2 Click the Exclude list item. Page 580 . 6 .

Enter "1000". 9 . 7 . 1 . Enter "1000". 8 . 2 Click in the To field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 0 . 3 Enter the desired information into the To field. 3 Click the Save button. 2 Enter the desired information into the From field. Page 581 .

and the segment descriptions and default values. You will use it to define descriptive information and validation information for each segment.Training Guide Oracle EBS R12 General Ledger Step Action 3 You have completed Creating a Security Rule procedure. Procedure Page 582 . You will also determine the appearance of your key flexfield window. including the size of the window. 2 End of Procedure. Defining Accounting Key Flexfield Structures Key flexfields enable you to define additional information you want to record in existing fields. the number and order of the segments. In this topic. . you will define accounting key flexfield structures using the Key Flexfields Segments page. The Key Flexfield Segments page is used to define key flexfields.

Vision Operations (USA) link. Step Action 5 In the Key Flexfields Segments page. 3 Click the Flexfields:Key: Segments link. . . You cannot create a . 4 Use the Key Flexfield Segments page to define key flexfields.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Key Flexfields Segments page. . . new flexfield or change the name of an existing flexfield using this page. Click the vertical scrollbar. Page 583 . 2 Click the General Ledger. enter the Query mode. You will begin in the Query mode and select the application name in the Application field. Press [F11].

2 . The value . 1 Enter the desired information into the Code field. you specify for the code will default into the title field. 1 For those application flexfields that support more than one structure. 0 . 1 Click the New button. 1 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Application field. Click the Cross-Validate Segments option. 8 Execute the query. 1 Enter the desired information into the Description field. . . 1 The title automatically defaults to the value you entered in the Code field. 5 . . . Press [Ctrl+F11]. 7 Enter the desired information into the Application field. Page 584 . 4 Click in the Title field. . Enter "01Vision_Accounting 3 Flexfield". 1 Click in the Code field. you can create a 1 new structure for your flexfield by inserting a row. . 1 Selecting the Cross Validate Segments checkbox enables you to assign cross 7 validation rules to your flexfield structure. 9 The Code for a structure is a developer key and is used by loader programs. Enter "Vision Account 6 Flexfield". You can insert a row using the New button. . . Enter "General Ledger".

9 . . Each flexfield contains a number of segments which function as separate fields. When a user clicks in a flexfield. 2 Use the Segments Summary page to define your flexfield segments. or Press [Alt+m]. you can define: • Its prompt • The type of data it can contain • The values a user can enter Page 585 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Segments button to open the Segments Summary page where you define 8 your flexfield segments. a window opens displaying the segments that you have defined. 0 . 1 Click the Segments button. For each segment.

1 . 3 Click in the Number field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Number field. 7 . Enter "1". 2 Click in the Column field. You can update the 5 prompt or leave as is. 2 Enter the desired information into the Value Set field. 2 The name you entered in the Name column automatically appears. Enter "2". Click in the Window Prompt field. 2 Enter the desired information into the Number field. 3 Enter the desired information into the Number field. 0 . 1 . 4 . 2 Click in the Name field. Enter "Company". . 2 Enter the desired information into the Column field. 9 . Enter "ABC_Company". 2 Click in the Value Set field. 6 . 2 . 3 . 2 Enter the desired information into the Name field. 8 . Page 586 . Enter "SEGMENT1".

2 . See the Oracle General . Enter "ABC_Department". Click the OK button. 3 This warning message indicates that the list of values prompt is longer than your 9 segment size. 0 . 3 . 3 The name you entered in the Name column automatically appears. . 3 Click the Save button. 6 . access the Segments page to define the 1 segments by clicking the Open button. 3 Enter the desired information into the Column field. Click in the Window Prompt field. Enter "Department". or Press [Alt+O]. 4 Once you define your flexfield structure. Ledger User's Guide for more information about this message. 5 . 3 Enter the desired information into the Name field. Click OK to proceed through this message. You can update the 4 prompt or leave as is. Enter "SEGMENT2". . 4 Click in the Number field. 7 . Page 587 . 3 Enter the desired information into the Value Set field. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Name field. 3 Click in the Value Set field.

You can define as many segments as there are defined segment columns in your flexfield table. You can create a new segment for your flexfield by inserting a row.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Open button. Step Action 4 Click in the Description field. 3 . 4 . this page becomes display-only. Page 588 . If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked). or Press [Alt+O]. 4 Use the Segments page to define segments for your flexfield. The page title includes the current flexfield's name. 2 .

In this example. the Forms page displays a prompt 0 asking you to save the changes you have made. Page 589 . Click the Enabled option. 9 . 4 Click the Close button. . .Training Guide Oracle EBS R12 General Ledger Step Action 4 Enable the flexfield qualifiers you need. 5 When you close the Flexfield Qualifiers page. only the Balancing Segment 8 Qualifier is selected.

or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. Page 590 . 1 .

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. Click the Open button to access the Segments page to define segments. Page 591 . 2 . 5 Navigate back to the Segments Summary page and select the second segment. 3 . Repeat the same steps for the second segment.

5 Click the Open button. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Number field. Page 592 . 4 . or Press [Alt+O].

7 . Page 593 . 5 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Description field. 8 . 5 Click the Flexfield Qualifiers button. or Press [Alt+Q]. 6 . Enter "Department".

Training Guide Oracle EBS R12 General Ledger Step Action 5 Enable the Cost Center segment. 6 Click the Close button. . Page 594 . 6 Enable the Management Segment option. 0 Click the Enabled option. 1 . . 9 Click the Enabled option.

3 . 2 . 6 Click the Close button. Page 595 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Save button.

Translatable Independent. Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments Page 596 . 4 . . Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets.Dependent. or Table. End of Procedure. any dependent value sets that depend on them. Translatable Dependent. These validated segments provide users with a list of predefined valid segment values.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Close button. and have a validation type of Independent. and any table-validated value sets your flexfield needs. 6 You have completed defining the accounting key flexfield structures using the Key 5 Flexfields Segments page.

Procedure Step Action 1 Begin by navigating to the Segment Values page.Training Guide Oracle EBS R12 General Ledger In this topic. 3 Click the Flexfields: Key: Values link. you will enter values for key flexfields using the Segments Value page. 2 Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. . Page 597 . . .

8 Click the Find button. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Key Flexfield Segment page to find values according to the following . . Page 598 . . 6 Click in the Name field. 7 Enter the desired information into the Name field. . Enter "ABC_Company". selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Step Action 5 Click the Value Set option.

Step Action 1 Click in the Value field. or Table value sets.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. Page 599 . specify value descriptions for your values. 1 Select the Values. or descriptive flexfield segment or report parameter. Dependent. 9 Use the Segments Value page to define values for a key . Translatable Independent. and enable or disable existing values as well. Effective tab to enter the values and the description. 0 . Translatable Dependent. You should use this page to define values that belong to Independent. You can define new segment values. 1 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. . 9 Click the OK button. 1 The default values are Yes for budgeting and posting. 1 Click the Values. the Segment Qualifiers page appears prompting you for this information. For example. . Hierarchy. Qualifiers tab. 5 . such as a descriptive flexfield. If you share this same value set with additional flexfields. and automatically appears 3 when you click in the Description field. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers. Page 600 . Qualifiers tab to enter the segment qualifiers. Hierarchy. Some key flexfields use segment qualifiers to hold extra information about individual key segment values. Click in the Description field. 7 . 1 The Translated Value is derived from the Value field. or Press [Alt+O]. or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. 6 . Enter "Corporate 4 Headquarters". 1 Click in the Qualifiers field. . . Enter "00". 1 Segment qualifiers contain information about a value rather than the segment that uses 8 the value. the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. the Segment Qualifiers page appears regardless of how you identified your value set in this page. 1 Click the Values. 2 . 1 Enter the desired information into the Description field.

Hierarchy. 2 Click the Values. Effective tab to enter another value. 0 . 2 Click in the Qualifiers field. 2 . 9 . 2 Click in the Description field. Page 601 . 1 . Qualifiers tab. 3 . 2 Enter the desired information into the Value field. 5 . Enter "01". 7 . Effective tab. or Press [Alt+O]. 2 Click the OK button. 2 Click the Values. 2 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Use the Values. 6 . 2 Click in the Value field. Enter "US Operations". 8 . Effective tab. 4 . 2 Click the Values.

.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Value field. Hierarchy. 3 Enter the desired information into the Value field. End of Procedure. 0 . 3 Click the OK button. 3 You have completed entering values for key flexfields using the Segments Value 7 page. Qualifiers tab. 3 Click in the Qualifiers field. 4 . You can use the Account Hierarchy Manager or the Account Hierarchy Editor. 3 Click the Save button. 6 . Enter "Europe". 3 Enter the desired information into the Description field. to create and edit your account hierarchies graphically. 3 . or Press [Alt+O]. Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. 1 . 2 . Page 602 . Enter "02". 5 . you define your parent values and your rollup groups. if Applications Desktop Integrator is installed. 3 Click the Values.

Click the vertical scrollbar. 4 The Confirm page displays a prompt asking you if you want to save the changes in the . . Page 603 . as well as rollup groups. you will define a child value using the Account Hierarchy Editor.Training Guide Oracle EBS R12 General Ledger You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. 3 Click the Setup: Accounts: Manager link. . Vision Operations (USA) link. . Account Hierarchy Manager session. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. 2 Click the General Ledger. In this topic.

expand the Accounting Flexfield you are .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. Minimize the window to keep the Account Hierarchy Manager active. editing. 6 In the Account Hierarchy Manager page. . Page 604 .

Page 605 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Operations Accounting Flex tree item.

Page 606 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Department tree item. .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. Page 607 . .

Page 608 . column. 0 . 1 The details of the department you selected will display under the Department Values 1 Details . Expand the tree item to view the hierarchy. and add a child attribute.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item.

Page 609 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View Hierarchy button. Page 610 . 3 .

Page 611 . 4 . 1 Use the Child Attributes page to add a value. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button.

6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. Page 612 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Enter "119". Page 613 . 7 .

Page 614 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. 8 .

Page 615 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Enter "Northwest Region".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Page 616 . 0 .

You can. use a monthly calendar for one ledger. for example. and a weekly calendar for another. In this topic. You can define multiple calendars and assign a different calendar to each ledger. 2 End of Procedure. . 2 You have completed defining a child value using the Account Hierarchy Editor. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. Procedure Page 617 . 1 . you will define an accounting calendar using the Accounting Calendar page.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save Changes button.

. 2 Click the General Ledger. . 4 Use the Period Types page to enter a period type. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Period Types page. . . Page 618 . Vision Operations (USA) link. 3 Click the Financials: Calendars: Types link.

.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Period Type field. 7 Click in the Periods per Year field. 8 Enter the desired information into the Periods per Year field. 6 Enter the desired information into the Period Type field. Enter "2 Periods". Enter "ACMonth". . . . 1 Click the Save button. Enter "2". Page 619 . 9 Enter the desired information into the Description field. 0 . .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. . Step Action 1 Double-click the Accounting list item. 1 Use the Accounting Calendar page to create an accounting calendar to define an 3 accounting year and the period it contains. 1 . In the Calendar field. Page 620 . 2 . select the period type you entered in the Period Types page.

5 . 4 . 1 Enter the desired information into the Calendar field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Calendar field. 1 Click in the Prefix field. and the date. Enter "ACMonth". . Page 621 . Enter "AC Month 6 Calendar". 8 . year. . 1 Use the Periods region of the Accounting Calendar page to enter all the period 7 details of the accounting calendar such as type. 1 Enter the desired information into the Description field.

2 Enter the desired information into the To field. 2 Enter the desired information into the Type field. 2 Enter the desired information into the Prefix field. Enter "31-jan-2006". Enter "Dec". 2 Enter the desired information into the Num field. Enter "ACMonth". 8 . Enter "Jan". 4 . 7 . 3 . 2 . 1 . 5 . 2 Click in the From field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Prefix field. 2 Enter the desired information into the From field. 2 Click in the Prefix field. 9 . Enter "1". 6 . 9 . Enter "1". 0 . Enter "2006". 2 Click in the Year field. 2 Enter the desired information into the Quarter field. Page 622 . Enter "01-Jan-2006". 2 Enter the desired information into the Year field.

3 Enter the desired information into the Quarter field. 2 . Enter "2006". Enter "ACMonth". 3 Enter the desired information into the Num field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Type field. Enter "31-Dec-2006". 9 . 6 . 4 Click the Close button. 3 Click in the From field. 3 Enter the desired information into the Year field. 8 . 1 . 3 . Enter "4". 3 Enter the desired information into the To field. Enter "2". 3 Click in the Num field. Page 623 . 3 Enter the desired information into the Type field. 4 . 0 . 3 Enter the desired information into the From field. 5 . 3 Click the Save button. 7 . Enter "01-Dec-2006". 0 .

4 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 4 When you close the Accounting Calendar page. a prompt displays in the Decision 1 page asking you if you want to validate the currently displayed calendar. . You will use this ID to query the status of your request using the Requests page. 3 . or Press [Alt+C]. 4 Click the Current button. 4 . or Press [Alt+O]. 4 Note the request ID that is displayed in the Note page. Page 624 . 2 .

4 Use the Find Requests page to query the status of the Request ID assigned to you. Page 625 . 6 . or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the View menu. 5 . 4 Click the Requests menu. or Press [Alt+V]. 7 .

8 . 9 . 5 The status of your request displays in the Requests page. 2 . 5 Use the Requests page to view the status of submitted report or request processes. Enter "5194748". 1 . click the View Output button. 0 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. Page 626 . 4 Enter the desired information into the Request ID field. To view the Calendar Validation Report. 5 Click the Find button.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the View Output button. or Press [Alt+p]. 4 . Page 627 . 3 . 5 Review the Calendar Validation Report.

In a typical ledger where average balance processing is enabled. 5 . the standard and average balances are linked. since the average balances are derived from the standard balances. . A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. 5 You have completed defining an accounting calendar using the Accounting Calendar 6 page. End of Procedure. You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances. Consequently. Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. Page 628 . it is the principal source of information for the analytical applications in the Oracle E-Business Suite.

you will define a ledger. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control. such as Accounting Calendar. Page 629 . Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager.Training Guide Oracle EBS R12 General Ledger Define a ledger before enabling budgetary control for the ledger. You define the attributes of a ledger. . Ledger Currency. Vision Operations (USA) link. Click the vertical scrollbar. . In this topic. 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Accounting Setups page.

or search for an existing . 5 Use the Accounting Setups page to define a new ledger. ledger. . 4 Click the Accounting Setups link.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . . Page 630 . create a new legal entity. Step Action 6 Click the Create Accounting Setup button. 7 Use the Create Accounting Setup page to assign a legal entity to an existing ledger or .

. . 9 Use the Define Accounting Representations page to enter the ledger information. Page 631 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Next button.

1 . 4 . Accounting Flex". 1 Enter the Chart of Account that you want to associate with this ledger. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. Enter "Training". 3 Enter the desired information into the Chart of Accounts field. 1 Click in the Chart of Accounts field. 1 Enter the desired information into the Name field. Enter "Corporate . 0 . 1 Click in the Accounting Calendar field. Page 632 .

0 . Enter "Accounting". 1 Click in the Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Oracle General Ledger enables you to define multiple calendars and assign a different 5 calendar . Enter "USD". 1 Click in the Subledger Accounting Method field. and a weekly calendar for another. For example. 7 Enter the desired information into the Currency field. 8 . Enter "Standard Accrual". Enter the desired information into the Accounting Calendar field. 1 Enter the local currency used by legal entity. . 9 . 1 . Page 633 . to each ledger. Enter the desired information into the Subledger Accounting Method field. 2 Click the Next button. 2 Use the Save Accounting Structure page to review and submit the ledger details. 1 Enter the Subledger Accounting Method used by the legal entity. 6 . you can use a monthly calendar for one ledger.

Page 634 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Finish button. 2 .

you will submit a request for opening the first accounting period. 4 End of Procedure. Procedure Page 635 . 2 You have defined a ledger. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Accounting Setups button. . Oracle General Ledger prepares it for journal entry. In this topic. Opening the First Accounting Period When you open the first accounting period.

. . . 3 Click the vertical scrollbar. 2 Click the General Ledger. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Periods page. . 4 Click the Setup: Open/Close link. Page 636 . 5 The Find Periods page enables you to search for specific accounting periods. . Vision Operations (USA) link.

or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Find button. 7 The Open and Close Periods page enables you to open and close accounting periods . to control journal entry and journal posting. Page 637 . .

Page 638 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Open Period button. . or Press [Alt+p].

1 . 0 . Enter "Jan-08". 1 Enter the desired information into the Target Period field. 1 Click the Open button.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Target Period field. Page 639 . or Press [Alt+Y]. 2 . 1 Click the Yes button. . or Press [Alt+O].

. Step Action 1 Click the Close button. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 640 . 4 . 1 You have completed the Opening the First Accounting Period procedure. 5 End of Procedure. 3 .

. Procedure Step Action 1 Begin by navigating to the Journal Categories page. .Training Guide Oracle EBS R12 General Ledger Setting Up Journal Categories and Sources You can define intercompany and suspense accounts for specific categories. Click the vertical scrollbar. you should define at least one journal source for each of your own. you will set up journal categories and sources. such as the General Journals report. In this topic. Journal categories appear in standard reports. 2 Click the General Ledger. You can also use document sequences to sequentially number journal entries by category. Journal sources identify the origin of your journal entries. Oracle General Ledger supplies a number of predefined journal sources. In addition. Page 641 . Vision Operations (USA) link.

5 The Journal Categories page enables you to define journal categories. and Description for your journal category. Step Action 6 Enter a unique Category. Page 642 . Click in the Category field. 2008". . . Category Key. 7 Enter the desired information into the Category field. . 4 Click the Setup: Journal: Categories link. Enter "Training Sales for .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. .

1 Click in the Description field. 2 . . Page 643 . 1 Enter the desired information into the Description field. Click in the Category Key field. 1 Click the Save button. Enter "Training Sales for 1 2008". Journal Import program uses to identify a particular journal source and category consistently across all languages and instances. 9 Enter the desired information into the Category Key field. Enter "Training 2008". .Training Guide Oracle EBS R12 General Ledger Step Action 8 The Category Key is a language-independent and instance-independent key that the . 0 .

1 Double-click the Sources list item. Page 644 . . 3 . 1 Double-click the Journal list item. 5 . 4 . 1 The Journal Sources page enables you to define journal sources that identify the 6 origin of journal entries.Training Guide Oracle EBS R12 General Ledger Step Action 1 Double-click the Setup list item.

when importing . then the batch must be approved before it can be posted. instead of the Source field. Enter "Training for 2008". 2 Click in the Description field. 7 Click in the Source field. then journals from this source cannot be 4 changed in the Enter Journals page. 0 . the Journal Import program uses the 6 value entered in the Source Key field. . 2 If you select the Freeze Journals checkbox. Enter "Training Revenue for 2 2008". Page 645 . 2 If you enable the Import Journal References checkbox. Source Key and Description for your journal entry source. 1 . 2 If you select the Import Using Key checkbox. 2 Enter the desired information into the Source Key field. Click the Freeze Journals option. journals for a given source. 1 Click in the Source Key field. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a unique Source. Enter "Training for 2008". then journal approval is 5 enabled for your general ledger. 2 Enter the desired information into the Description field. . 1 Enter the desired information into the Source field. you can drilldown to 3 subledger transactions transferred from subledgers in summary or detail for this source . 2 If you select the Require Journal Approval checkbox. in the Account Inquiry page. 9 . . 8 . If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval.

Procedure Page 646 . 2 Click the Close button. . In this topic. 2 You have completed the Setting Up Journal Categories and Sources procedure. 7 . 8 . 9 End of Procedure. General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. Setting Up Suspense Accounts When you define your ledger. you will set up suspense accounts. You can define other suspense accounts in addition to the default suspense account for your ledger. you can enable suspense posting and assign a default suspense account to your ledger.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save button.

2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Suspense Accounts page. Page 647 . Vision Operations (USA) link. . 3 Click the Setup: Accounts: Suspense link. . Click the vertical scrollbar. . 4 The Suspense Accounts page enables you to define suspense accounts.

Enter "Vision Operations . 9 Click in the Category field. 8 Enter the desired information into the Source field. Click in the Source field. . Page 648 . defining. Click in the Ledger field. . (USA)". 7 Specify the Source and Category that applies to the suspense account you are . Enter "Manual". 6 Enter the desired information into the Ledger field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Specify the ledger. . Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values.

Click in the Account field. Entering Unbalanced Journals Journal entries consist of debit and credit entries. . 1 Click the Save button. 0 . 1 Enter the Account against which the balancing amount should be posted. A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. Enter "Accrual". The sum of the debits must equal the sum of the credits. Enter "01-000-2225-0000-000". 1 Enter the desired information into the Account field. In this topic. . or the journal entry is considered unbalanced. 2 . You can 1 assign multiple unique combinations of source and category to a single account. you will enter an unbalanced journal. 4 End of Procedure. 1 You have completed the Setting Up Suspense Accounts procedure. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. Procedure Page 649 .

. Click the vertical scrollbar. Page 650 . . 2 Click the General Ledger. new journals. Vision Operations (USA) link. 4 The Find Journals page enables you to search for specific journals and also create . 3 Click the Journals: Enter link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page.

Page 651 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. 6 The Journals page enables you to enter and view detailed information for a journal. or Press [Alt+J]. . .

1 . 9 Enter the desired information into the Category field. . 1 Click in the Account field. 2 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 Click in the Line field. . 0 . Enter "ABCExpense Accruals". 8 Click in the Category field. Page 652 . Enter "10". 1 Enter the desired information into the Line field. Enter "Accrual".

4 . 1 Enter the desired information into the Entered: Debit field. 1 Click in the Debit (USD) field. or Press [Alt+P]. Page 653 . 1 Enter the desired information into the Entered: Credit field. 1 Enter the desired information into the Account field. 9 . 7 . Enter "01-130-1110-0000-000". 6 . 1 Click the Save button. 0 Click the Yes button. Enter "450". 3 . Enter "01-000-2225-0000-000". . 5 . or Press [Alt+Y]. 2 This message provides an alert about the difference between debits and credits. 2 Note the request ID. 2 Click the OK button. 2 Click the Post button. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. 1 . . Enter "500". 1 Click in the Line field.

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. or Press [Alt+V]. or Press [R]. 3 . Page 654 . 4 . 2 Click the Requests menu. 2 Click the View menu. 5 . 2 The Find Requests page enables you to search for specific requests.

2 Point to the Find object. 9 . Page 655 . 3 Verify that the post request completed successfully. 6 . Enter "5198248".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field. 8 . 2 Enter the desired information into the Request ID field. 0 . 2 Use the Requests page to view the status of submitted request processes. 7 .

1 . Page 656 . Enter "ABCExpense Accruals 213 JAN-2008 12:51:26". 2 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. . 3 Enter the desired information into the Batch field. Step Action 3 Click in the Batch field. or Press [Alt+i]. 3 Click the Find button.

or Press [Alt+u]. 6 . Step Action 3 Click the Review Journal button. Page 657 . .Training Guide Oracle EBS R12 General Ledger Step Action 3 Use the Enter Journals page to view and optionally change unposted journal batches 5 online. 7 . 3 You have completed the Entering Unbalanced Journals procedure. 3 Verify that the accrual posted correctly. . 8 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Page 658 .

to only allow specific row sets to be used. In this topic. • Run a row set detail and summary report. whereas the attribute for a column definition is a time period (amount type). • Run a column set ad-hoc-report.to control page breaks. • Run an ad-hoc row set report. or modified by certain users.Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. Procedure Page 659 . • Run column set detail and summary reports. When you define a row set. viewed. • Define calculations . line spacing. • Create a column set. the commonly assumed attribute for a row definition is an account assignment.to indicate which general ledger account balances you want to include in the row. indentation. and underline characters. • Specify formatting . • Define a content set. • Secure row set definitions . Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. you will create a row set. you can: • Assign accounts . you will be able to: • Create a row set. Upon completion of this lesson. In Financial Statement Generator.to perform a variety of complex computations in your report. • Create a column set heading.

3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Row Set page. . 4 Click the Reports: Define: Row Set link. . . 5 The Row Set page enables you to define new row sets. 2 Click the General Ledger. Click the vertical scrollbar. . Vision Operations (USA) link. . Page 660 .

Page 661 . 9 Enter the desired information into the Description field. 1 The Rows page enables you to add and format rows to a row set. Enter "Training Summary". 1 . . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Name field. . 7 Enter the desired information into the Name field. Enter "Training Row Set". 0 . 1 Click the Define Rows button. or Press [Alt+R]. 8 Click in the Description field. .

Enter "10". The line number controls the order in which rows appear in a report. 4 . 1 Enter the desired information into the Line Item field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a line number for each row of the row set. Enter "Overhead". 3 . 2 . Page 662 . 1 Enter the desired information into the Line field. 5 . Click in the Line field. 1 Click in the Line Item field. You also use the line number when creating a row calculation.

1 Click in the Line field. 8 . 5 . Enter "Salaries". 2 Enter the desired information into the Format Options: Lines to Skip: After field. 6 . 3 . . 0 . 2 Click in the Format Options: Lines to Skip: After field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Format Options: Lines to Skip: After field. 4 . Enter "20". 2 Enter the desired information into the Line field. 1 Click the Save button. Enter "3". 2 . 1 . 2 Click in the Line Item field. 2 Enter the desired information into the Format Options: Indent field. 1 Enter the desired information into the Format Options: Lines to Skip: After field. . 7 Enter "1". 9 . 2 Click in the Format Options: Indent field. Page 663 . 2 Enter the desired information into the Line Item field. 6 Enter "0".

If 9 you do not enter a ledger or ledger set. 8 . Click the Account Assignments button. Step Action 2 Enter the same ledger segment value for the Low and High ledger segment range. . or Press [Alt+A]. FSG uses the ledger or . 2 The Accounts Assignments page enables you to assign accounts to a row. Click in the Account Range: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 2 To have the row generate account balances on your report. Page 664 . click the Account 7 Assignments button to assign accounts to the row. ledger set you specify at run time.

4 Click in the Account: High field. Enter "T". 3 Click in the Department: Low field. 3 Enter the desired information into the Account: Low field. 3 Enter the desired information into the Department: High field. 3 Click in the Company: Low field. 7 . 3 Click in the Ledger: High field. 0 Enter the desired information into the Ledger: Low field. 6 . 4 . Enter "01". 9 . 0 . 5 . Enter "6100". 3 Enter the desired information into the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter a range of accounts by specifying the Low and High accounts in the range. 1 . 2 . . 3 Enter the desired information into the Department: Low field. Enter "110". 3 . 8 . 3 Click in the Department: High field. Enter "Vision Operations". Page 665 . 3 Click in the Account: Low field.

4 Enter the desired information into the Sub-Account: Low field. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Account: High field. Enter "T". Enter "T". 0 . 5 Click the OK button. 5 . 8 . 4 Click in the Sub-Account: High field. 9 . Page 666 . 4 Enter the desired information into the Product: High field. 4 Enter the desired information into the Product: Low field. 1 . 4 . 3 . 4 Enter the desired information into the Sub-Account: High field. 4 Click in the Product: High field. Enter "T". 2 . Enter "000". 4 Click in the Product: Low field. 4 Click in the Sub-Account: Low field. Enter "0000". or Press [Alt+O]. 6 .

Optionally. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. 1 End of Procedure. and/or display set to enhance the report or refine the information in the report. you will run an ad hoc report. you can add a content set. row order. In this topic. Procedure Page 667 . as necessary. Also.Training Guide Oracle EBS R12 General Ledger Step Action 5 You have completed the Creating a Row Set procedure. You can also define ad hoc financial reports. to meet onetime reporting needs. . you can specify your own custom column set.

2 Click the General Ledger. 5 The Define Financial Report page enables you to define a financial report. Click the vertical scrollbar. 3 Click the vertical scrollbar. . . 4 Click the Reports: Define: Report link. . . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. Page 668 .

9 Enter the desired information into the Title field. Report only". 1 Enter the desired information into the Required Components: Column Set field. . and description for your report. Enter 3 "Training Row Set". 1 Click the Run Report button. . 4 . 7 Enter the desired information into the Report field. 8 Click in the Title field. . . Report". Page 669 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter a name. 1 Enter the desired information into the Required Components: Row Set field. Enter "Training Ad Hoc Row Set . 1 You can select the Enable Security checkbox to apply Definition Access Set security 0 to your financial report definition. 2 . report title. 1 . 5 Enter "12 Month Review". Click in the Report field. 6 . 1 Enter the Row Set and Column Set to use for the report. or Press [Alt+R]. 1 Click in the Required Components: Row Set field. . Enter "Training Ad Hoc Row Set . 1 Click in the Required Components: Column Set field.

8 . 7 . 1 The Run Individual Reports page enables you to run specific reports individually.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. or Press [Alt+O]. or Press [Alt+Y]. 1 Click the OK button. 9 . Page 670 .

. Procedure Page 671 . In this topic. or Press [Alt+S]. 2 End of Procedure. you will run the Row Set Summary and Detail report. Running a Row Set Summary and Detail Report The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts. 2 You have completed the Running an Ad-Hoc Row Set Report procedure. General Ledger displays the chart of accounts structure associated with each row set. 0 . 2 Click the Close button. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button.

4 Click the Standard link. 5 Use the Submit a New Request page to run a single request or request set. Click the vertical scrollbar. 2 Click the General Ledger. Single . Page 672 . . Requests sets enable you to process multiple requests and reports. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. Vision Operations (USA) link. . requests are just the job you have defined in your parameters settings. 3 Click the vertical scrollbar.

operating unit. . language. parameters include the report title. when to run the request or process. Page 673 . These .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the OK button. or Press [Alt+O]. 7 Use the Submit Request page to enter general request and report parameters. and what to do with the output.

1 Click in the Row Set Name field. Enter "FSG . 1 Enter the desired information into the Row Set Name field. 1 Use the Parameters page to enter the request parameters. Listing". 0 . . Page 674 .Row Set Detail . 2 . Enter "Training Row 3 Set". run.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Name field. . These parameters will be 1 used to define the processing rules and data to be included when the report or request is . 9 Enter the desired information into the Name field. 1 Click in the Parameters field.

whereas the attribute for a row definition is an account assignment. and calculation columns for totals. 9 End of Procedure. the commonly assumed attribute for a column definition is a time period (amount type). currency assignments. 1 Click the Yes button. amount types. you will create a column set in the Column Set window. Page 675 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. format masks. 7 . typical column sets include headings and subheadings. Creating a Column Set A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. 5 . or Press [Alt+m]. Therefore. 8 . 1 Click the Submit button. In this procedure. or Press [Alt+Y]. or Press [Alt+O]. or Press [Alt+m]. 6 . . In FSG. 1 You have completed the Running a Row Set Summary and Detail Report procedure. 1 Click the Submit button. 1 Click in the Name field.

. 4 Click the Reports: Define: Column Set link. 2 Click the General Ledger. 3 Click the vertical scrollbar. . . Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Column Set window. Page 676 . .

including rows you choose not to display. For example. Page 677 . In this procedure. you can define a column with actual. The calculations can refer to any previous columns in the report. or encumbrance amounts. budget. which change depending on the period of interest specified when you run the report. • Specify formatting using format masks. viewed. Step Action 6 Click in the Name field. you can do the following: . . you will create a column set. • Define calculations to perform a variety of complex computations in your report. which determine how numbers in your report are displayed. or modified by certain users. • Specify account balance types to include in the column. You can also create relative headings.Training Guide Oracle EBS R12 General Ledger Step Action 5 From the Column Set page. • Create Headings for your columns. • Secure column set definitions to allow only specific column sets to be used.

Enter "Training 5 Month . 8 Click in the Description field. Instead. Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. 9 Enter the desired information into the Description field. You can find more information about override segments in the General Ledger User's Guide. . Enter "Training Column Set". 1 Though you will not enter an override value in this procedure. For example. . 1 Click the Build Column Set button.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Name field. Page 678 . 1 . you would enter an override segment. Rolling Summary". the column order is determined by the column starting positions. you use the Override 0 Segment field to override segments to produce "breakdown" reports. or Press [Alt+u]. . 2 . if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments. 1 The sequence number is used to define column calculations.

For example. 1 Enter the desired information into the Name field. 1 Oracle General Ledger provides a number of amount types. Enter "POI-4". 4 . you will enter an amount type of PTD-Actual. in this procedure. Page 679 . 5 . . which refers to Period-to-date actual balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Sequence field. 3 . which can be specified in 7 the a row or column definition. 6 . 1 Click in the Name field. 1 Enter the desired information into the Sequence field. Enter "10".

3 . such as PTD-Actual. Enter "PTD-Actual". 2 If you assign an amount type to a row or column. 9 . 2 Click in the Offset field. 2 Enter the desired information into the Offset field. 8 . 4 . if your specified Amount Type refers to days. 2 Enter the desired information into the Name field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Amount Type field. 1 . 2 Click in the Sequence field. such as PATD. However. 1 Enter the desired information into the Amount Type field. 2 Press the left mouse button on the Name object. Page 680 . 2 Click the Add Column button. 5 . then the offset will be in number of days. 7 . If your specified Amount Type refers to a period. then the offset will be in number of periods. 2 Enter the desired information into the Sequence field. Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. 6 . Enter "POI-3". Enter "-4". 2 . Enter "20". you must also assign 0 an offset. .

9 . 3 Enter the desired information into the Name field. 3 Click the Add Column button. 3 Click in the Name field. 3 Enter the desired information into the Sequence field. Page 681 . 2 . 3 . 7 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount Type field. Enter "PTD-Actual". 0 . 8 . 1 . 3 Enter the desired information into the Amount Type field. Enter "-3". Enter "30". 2 Enter the desired information into the Amount Type field. 4 . 3 Click in the Sequence field. 3 Click in the Amount Type field. Enter "POI-2". 3 Click in the Offset field. 8 . 6 . 3 Enter the desired information into the Offset field. Enter "PTD-Actual".

3 . Enter "40". Enter "PTD-Actual". 4 Click in the Amount Type field. 5 . 4 . 4 Enter the desired information into the Name field. Page 682 . 4 Click in the Name field. 6 . 1 . Enter "-2". 4 Enter the desired information into the Sequence field. 7 . 8 . 4 Enter the desired information into the Amount Type field. Enter "POI-1". 4 Click in the Sequence field. 9 . 4 Enter the desired information into the Offset field. 0 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Offset field. 4 Enter the desired information into the Offset field. 9 . 4 Click in the Offset field. 4 Click the Add Column button. Enter "-1".

5 Enter the desired information into the Sequence field. 7 . 6 . 5 Click in the Name field. 5 Click in the Amount Type field. Enter "50". 6 Click in the Sequence field. 5 Click in the Sequence field. Enter "PTD-Actual". 5 Enter the desired information into the Amount Type field. 4 . 5 Click the Add Column button. Page 683 . 2 . 9 . 1 . 5 . 0 . 5 Enter the desired information into the Offset field. 3 . 0 . 5 Enter the desired information into the Name field. 5 Click in the Offset field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Add Column button. Enter "POI". Enter "0". 8 .

5 . 9 End of Procedure. 6 Enter the desired information into the HEADING_ITEM6_0 field. 1 . 6 Enter the desired information into the DISPLAY_ITEM6_0 field. 3 . Page 684 .99". 7 . 6 .999. 8 . which are specified in your row and column definitions. Enter 4 "9. define how 2 FSG prints numerical values on your reports. 6 You have completed the Creating a Column Set procedure.999.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the desired information into the Sequence field. Enter "60". you can control the . or Press [Alt+D]. 6 Click the Create Default Heading button. . Enter "TOTAL". . With a format mask. 6 Click the OK button. following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 6 Click in the Format Mask field.999. 6 Click in the HEADING_ITEM6_0 field. 6 Format masks.

In this topic.Training Guide Oracle EBS R12 General Ledger Creating a Column Set Heading You define the column headings for a report within the related column set. Your column headings can be static. . You can also create and edit column headings with the Column Set Builder. you will define a column set heading. . Click the vertical scrollbar. Page 685 . You can create custom column headings or modify default headings to meet your specific reporting needs. Procedure Step Action 1 Begin by navigating to the Column Set page. 2 Click the General Ledger. Vision Operations (USA) link. or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report.

assign access. Step Action 6 Query a column set name. . 4 Click the Reports: Define: Column Set link. headings. 5 Use the Column Set page to create column sets. . 7 Enter the desired information into the Name field. auto copy the columns. and . . Page 686 . Enter "Training Revenue". 8 Click in the Description field. Click in the Name field. reports.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . .

Enter "Column Set for . 1 Use the Column Set Heading page to enter or change the heading for the column set. 0 . Step Action 1 Enter the desired information into the Column Set Header Editor Multiline field. 1 . 2 Enter "January 2008". Page 687 . 1 Click the Create Heading button. Training". or Press [Alt+d]. .Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Description field.

Page 688 . 1 You have defined a column set heading. 3 . 5 End of Procedure. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Step Action 1 Click the Save button. . 4 .

Training Guide Oracle EBS R12 General Ledger Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs. Following are the prerequisites to defining ad-hoc reports: • Define a row set. . Page 689 . Note that to improve system performance. you need to delete ad hoc reports periodically. Click the vertical scrollbar. • Define a column set In this topic. you will run a column set ad-hoc report using the Define Financial Report page. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. An ad hoc report is one you define at the time you run financial reports.

3 Click the vertical scrollbar. . Page 690 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. Step Action 6 Click in the Report field. 4 Click the Reports: Define: Report link. . . 5 Use the Define Financial Report page to run an ad-hoc repot. Vision Operations (USA) link. Begin by entering a name in the Report field and a name for your report title in the Title field. You will use this page to enter the column set and row set details. .

0 . . 1 . . 1 Enter the desired information into the Required Components: Column Set field. 5 . 1 Use the Required Components region to enter the row and column information. 1 Click in the Required Components: Column Set field. Enter 2 "Training Row Set".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Report field. currencies. In the Row Set and Column Set field. 1 Click in the Required Components: Row Set field. Hoc Report". 1 Enter the desired information into the Required Components: Row Set field. . 8 Click in the Title field. 1 The Decision page will display an alert. 4 Enter "Training Column Set". enter the row and columns sets you want to use for the report. 1 Click the Run Report button. Page 691 . Enter "Training Column Set Ad. 6 . Enter "Training Column Set . or constant periods of interest. 9 Enter the desired information into the Title field. Report". Note: If you specified control values in the Balance Control options of your row set or column set. encumbrances. 3 . or Press [Alt+R]. you will be required to assign the control values to specific budgets.

7 . or Press [Alt+Y]. 1 After you save your work. 8 . Page 692 . 1 Click the OK button. . use the Run Individual Reports page to submit your 9 request for the Ad-Hoc report.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. or Press [Alt+O].

2 Click the Close button. or Press [Alt+S]. 2 Note the request ID that displays in the Request column.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 2 . 1 . Step Action 2 Click the Close button. 3 . 0 . Page 693 .

. End of Procedure. General Ledger prints your account assignments.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed running a column set ad-hoc report. Procedure Page 694 . then the details of each column definition. using the Define Financial 4 Report page. Display options for each column appear in a box. Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. General Ledger first prints your column set heading. or about all column sets defined in the system. if any. In this topic. you will run the Column Set Detail and Summary report. and your calculation and exception definitions.

Click the vertical scrollbar. . 3 Click the vertical scrollbar. . Vision Operations (USA) link. Requests sets enable you to process multiple requests and or reports. 5 Use the Submit a New Request page to runs a single request or request set. . Page 695 . requests are just the job you have defined in your parameters settings. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. Step Action 6 Click the OK button. 2 Click the General Ledger. Single . 4 Click the Reports: Request: Standard link.

Step Action 8 Click in the Name field. . Enter "FSG . 1 Click in the Parameters field. 7 Use the Submit Request page to enter general request or report parameters.Column Set Detail . 9 Enter the desired information into the Name field. parameters include the report title. when to run the request or process. 0 . These . language. operating unit. and what to do with the output. Page 696 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Listing".

1 Enter the desired information into the Name field. 3 .Column Set 6 Summary Listing". or leave this field blank to report on all 2 column sets. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Parameters page to enter the request parameters. 4 . 8 End of Procedure. run. or Press [Alt+m]. Enter the desired information into the Column Set Name field. These parameters will be 1 used to define the processing rules and data to be included when the report or request is . . If an account assignment was made to column sets. 1 Select any column set you have defined. Page 697 . or Press [Alt+O]. 1 Click the Submit button. Enter "FSG . 7 . 1 Click the Yes button. 5 . 1 Click the OK button. Enter "Training Column Set". only those column sets that match your ledger's chart of accounts display. . 1 Click the Submit button. or Press [Alt+m]. or Press [Alt+Y]. 1 You have completed the Running Column Set Detail and Summary Reports procedure.

Also assume that you already have an FSG report for travel expenses.Training Guide Oracle EBS R12 General Ledger Defining a Content Set By assigning a content set to a report request. you can generate hundreds of similar reports in a single run. The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. in one report request. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. In this topic. You can then distribute the reports to the 50 department managers for review purposes. You cannot use content sets with XBRL output. you will define a content set. If you choose a content set function. By using a content set with your existing report definition. The content set controls how the numerous reports differ from each other. For example. you can print a travel expense report for each department. Procedure Page 698 . assume your organization has 50 departments and that Department is one of your account segments. such as page expand. the report will error. which you run weekly.

3 Click the vertical scrollbar. . Click the vertical scrollbar. account. 4 Click the Reports: Define: Content Set link. 5 Use the Content Set page to define a new content set and assign it to a general ledger . Step Action 6 Click in the Content Set field. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Content Set page. . . Page 699 . . 2 Click the General Ledger. .

1 Use the Operations Accounting Flex page to enter the low and high values for ledger 4 and account ranges. Page 700 . . • Sequential: FSG processes multiple reports in sequential order. 8 Click in the Description field. Set". 1 Enter a Sequence number for each account range. Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. 1 Click in the Ledger: Low field. . 5 . 1 . "10". . 6 . 1 Select a processing type for multiple reports: 0 • Parallel: FSG processes multiple reports at the same time. . Click in the Account Assignments: Account Segment Low field. 1 Enter the Ledger and Account Range Low and High values if you want to override 3 the segment value ranges specified in your row set. 2 Enter the desired information into the Account Assignments: Sequence field. 1 Enter the desired information into the Ledger: Low field. 9 Enter the desired information into the Description field. 1 Click in the Account Assignments: Sequence field. Enter "Training Content . FSG displays all child values for that parent. Enter "Vision Operations".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Content Set field. Enter . . If you enter a parent segment value for your flexfield low and high. Enter "Training".

4 . Enter "300". 7 . 1 Enter the desired information into the Department: Low field. 9 . 8 . 2 Enter the desired information into the Department: High field. or Press [Alt+O]. 3 . Enter "PE". Enter "399". 2 Click the OK button. 1 Click in the Department: Low field. . 2 You have defined a content set. 2 . 5 End of Procedure. 1 . 2 Click in the Department: Display field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger: High field. Page 701 . 2 Enter the desired information into the Department: Display field. 0 . 2 Click the Save button.

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