Oracle EBS R12 General Ledger

Created on Saturday, March 19, 2011

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Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction.......................................................................................................................vi Journal Entry.....................................................................................................................1
Creating Journal Batches............................................................................................................1 Entering Journals........................................................................................................................8 Changing the Journal Entry Currency.......................................................................................12 Entering Journal Lines..............................................................................................................18 Entering Entered Currency Journal...........................................................................................22 Entering Statistical Journals.....................................................................................................27 Autocopying Journal Batches...................................................................................................32 Changing a Batch Period..........................................................................................................38 Entering and Posting Journal Batches.......................................................................................43 Creating Recurring Journal Entries...........................................................................................48 Creating Skeleton Journal Entries.............................................................................................52 Changing a Recurring Journal Entry.........................................................................................57 Reviewing Recurring Journal Batches......................................................................................61 Posting Journals........................................................................................................................65 Copying Entries from an Existing Recurring Journal Batch.....................................................71 Entering a Year-End Closing Journal Entry..............................................................................75 Creating Standard Recurring Journal Entry Lines....................................................................80 Correcting Batch Posting Errors...............................................................................................85 Posting Journal Batches Automatically (AutoPost)................................................................100 Reversing Journals..................................................................................................................106 Generating Reversing Journal Batches...................................................................................113 Enabling Journal Line Reconciliation.....................................................................................120 Entering Reconciliation References........................................................................................125 Using Automatic Journal Scheduling.....................................................................................130 Adding Attachments to a Journal Entry..................................................................................139 Checking or Reserving Funds for a Journal Batch..................................................................148

Online Inquiries.............................................................................................................156
Performing Account Inquiries................................................................................................156 Performing Journal Entry Inquiries.........................................................................................167 Drilling Down to Subledger Details........................................................................................178 Viewing T-Accounts...............................................................................................................200 Performing Budget Inquiries..................................................................................................207 Reviewing Budget Balance in a Master Budget......................................................................211 Processing Consolidated Balance Inquiries............................................................................216

Defining Budgets............................................................................................................223
Defining Budgets....................................................................................................................223 Assigning Budget Periods.......................................................................................................226 Opening a Budget Period........................................................................................................228 Copying Budget Amounts from a Budget...............................................................................233

Managing Budget Organizations..................................................................................239
Defining Budget Organizations..............................................................................................239 Assigning Account Ranges to Budget Organizations.............................................................243 Protecting a Budget Organization with a Password................................................................250 Adding or Changing Individual Accounts..............................................................................255

Budget Formulas............................................................................................................261
Creating a Budget Formula Entry...........................................................................................261
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Creating Budget Formula Entry Lines....................................................................................264 Copying Existing Budget Formulas........................................................................................270 Changing a Budget Formula Entry.........................................................................................272

Entering Budget Amounts.............................................................................................277
Entering Budget Amounts for Multiple Accounts..................................................................277 Entering Budget Rules to Distribute Budget Amounts...........................................................281 Entering Budget Journals........................................................................................................287 Creating Unposted Journal Batches........................................................................................291 Exporting a Budget Worksheet Using the Budget Wizard......................................................301

Transferring Budget Amounts......................................................................................320
Transferring Budget Amounts Using Budgetary Control........................................................320 Entering Budget Transfer Amounts.......................................................................................324

Freezing Budgets............................................................................................................330
Freezing Budget Formula Batches..........................................................................................330 Freezing Budget Organizations...............................................................................................333 Freezing Budgets for a Range of Accounts.............................................................................335

Encumbrance Accounting.............................................................................................340
Defining Encumbrance Types................................................................................................340 Entering Encumbrances..........................................................................................................343 Viewing Funds Available.......................................................................................................350 Carrying Forward Year-End Encumbrance and Budget Balances..........................................354

Average Balance Processing..........................................................................................360
Opening a New Period............................................................................................................360 Archiving Journals..................................................................................................................368 Consolidating Transactions.....................................................................................................373 Consolidating Balances..........................................................................................................386

Financial Reporting.......................................................................................................398
Running Simple Reports.........................................................................................................398 Using the Financial Statement Generator (FSG).....................................................................406 Viewing Ledger Sets..............................................................................................................412

Maintenance...................................................................................................................418
Defining a Move/Merge Request............................................................................................418 Submitting a Move/Merge Request........................................................................................421 Creating New Accounts with Mass Creation..........................................................................425

Global Consolidation System........................................................................................429
Using the Consolidation Workbench......................................................................................429 Transferring Subsidiary Data to Your Parent..........................................................................436 Creating Elimination Entries..................................................................................................439 Purging Consolidation Audit Data..........................................................................................445

Multi-Currency..............................................................................................................449
Defining Foreign Currencies..................................................................................................449 Defining Currency Cross Rates..............................................................................................453 Entering a Journal with Conversion Rounding Differences....................................................457 Using the Currency Rates Manager........................................................................................465

Journal or Subledger Level Reporting Currencies.....................................................476
Entering Reporting Currencies...............................................................................................476 Using Reporting Currencies....................................................................................................479

Using the Account Hierarchy Manager.......................................................................495
Starting the Account Hierarchy Manager...............................................................................495
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Displaying Multiple Hierarchies.............................................................................................497 Adding or Changing Rollup Groups.......................................................................................508 Adding or Changing Parent Hierarchies.................................................................................520 Adding or Changing Child Values..........................................................................................541

Basic General Ledger Setup..........................................................................................563
Defining General Ledger Value Sets......................................................................................563 Creating a Responsibility for the Controller...........................................................................567 Creating a Security Rule.........................................................................................................573 Defining Accounting Key Flexfield Structures.......................................................................582 Entering Values for Key Flexfields........................................................................................596 Using the Account Hierarchy Editor.......................................................................................602 Defining an Accounting Calendar..........................................................................................617 Defining a Ledger...................................................................................................................628 Opening the First Accounting Period......................................................................................635 Setting Up Journal Categories and Sources............................................................................641 Setting Up Suspense Accounts...............................................................................................646 Entering Unbalanced Journals................................................................................................649

Custom General Ledger Reports..................................................................................659
Creating a Row Set.................................................................................................................659 Running an Ad-Hoc Row Set Report......................................................................................667 Running a Row Set Summary and Detail Report....................................................................671 Creating a Column Set............................................................................................................675 Creating a Column Set Heading.............................................................................................685 Running a Column Set Ad-Hoc Report..................................................................................689 Running Column Set Detail and Summary Reports................................................................694 Defining a Content Set...........................................................................................................698

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Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

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Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for journals based on specific search . criteria.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 5 Click the New Batch button. . or Press [Alt+B]. 6 The Batch page enables you to create, view, and modify a batch. . A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 7 Click in the Batch field. . 8 Enter the desired information into the Batch field. Enter "Provisioning of Accrual . Expenses". 9 Click in the Period field. . 1 Enter the desired information into the Period field. Enter "Oct-07". 0 . 1 Click the Journals button. 1 . or Press [Alt+J].

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 The Journals page enables you to enter all journal entries in a batch in the same 2 period. . You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

Step

Action 1 Enter the desired information into the Journal field. Enter "Accrual Expenses for 3 Computer Resources". . 1 Enter the desired information into the Description field. Enter "Journal Entry for 4 Accrual Expenses of Computer Resources". . 1 Click in the Line field. 5 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 Enter the desired information into the Line field. Enter "10". 6 . 1 Click in the Account field. 7 . 1 Enter the desired information into the Account field. Enter "01-130-6100-0000-000". 8 . 1 Click in the Debit field. 9 . 2 Enter the desired information into the Debit field. Enter "150". 0 . 2 Click in the Line field. 1 . 2 Enter the desired information into the Account field. Enter "01-130-2225-0000-000". 2 . 2 Click in the Credit field. 3 . 2 Enter the desired information into the Credit field. Enter "150". 4 . 2 Click in the Journal field. 5 . 2 Click the New button. 6 .

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Training Guide
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Step Action 2 Click the Yes button. 7 . or Press [Alt+Y]. 2 Enter the desired information into the Journal field. Enter "Accrual Expenses for 8 Marketing Department". . 2 Click in the Description field. 9 . 3 Enter the desired information into the Description field. Enter "Journal Entry for 0 Accrual Expenses of Marketing Department". . 3 Click in the Line field. 1 . 3 Enter the desired information into the Line field. Enter "10". 2 . 3 Click in the Account field. 3 . 3 Enter the desired information into the Account field. Enter "01-490-6100-0000-000". 4 . 3 Click in the Debit field. 5 . 3 Enter the desired information into the Debit field. Enter "150". 6 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 3 Click in the Line field. 7 . 3 Enter the desired information into the Account field. Enter "01-490-2225-0000-000". 8 . 3 Click in the Credit field. 9 . 4 Enter the desired information into the Credit field. Enter "150". 0 . 4 Click the Save button. 1 . 4 You have completed the Creating Journal Batches procedure. 2 End of Procedure. .

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information. In this topic, you will learn to enter journals.

Procedure

Page 8

. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. . 3 Click the Journals: Enter link. 2 Click the General Ledger. Click the vertical scrollbar. Page 9 . click the New Journal button. specific search criteria. 4 The Find Journals page enables you to search for the appropriate journal based on . . To enter a journal without entering batch information.

6 The Journals page enables you to: . . or Press [Alt+J]. • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines Page 10 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button.

. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. 1 Click in the Line field. 8 Enter the desired information into the Journal field. Enter "Lab our Cost 0 Provision for the month of Oct-07". 1 Enter the desired information into the Description field. 1 . Enter "10". . . . Page 11 . 9 Click in the Description field. Enter "Labor Cost Provision". 1 Enter the desired information into the Line field.

8 . 1 Enter the desired information into the Account field. Enter "7500". 7 . 0 . Page 12 . 3 . 1 . 1 Enter the desired information into the Debit field. 4 . 1 Click in the Debit field. Enter "7500". 2 End of Procedure. 2 You have completed the Entering Journals procedure. Enter "01-000-5020-0000-000". . 1 Enter the desired information into the Account field. 6 . Enter "01-000-2410-0000-000". Changing the Journal Entry Currency You can change the currency for any unposted journal entry. 2 Click the Save button. 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 1 Click in the Line field. 2 Enter the desired information into the Credit field. 1 Click in the Credit field. 5 .

you will change the journal entry currency. Page 13 . Vision Operations (USA) link. In this topic. 2 Click the General Ledger. and have reserved funds for the journal entry. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger If you are using budgetary control. you must unreserve funds before you can change the currency. Procedure Step Action 1 Begin by navigating to the Enter Journals page. . . . 3 Click the Journals: Enter link.

. 7 Click in the Period field. Enter "Oct-07". Step Action 5 Click in the Batch field. 2007 23:01:21". .Training Guide Oracle EBS R12 General Ledger Step Action 4 The Find Journals page enables you to search for a journal based on specific search . criteria. 9 Click in the Status: Posting field. 8 Enter the desired information into the Period field. Enter "Accrued Expenses 02-DEC. Page 14 . . . 6 Enter the desired information into the Batch field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Status: Posting field. 0 . Step Action 1 Click the Review Journal button. 1 . or Press [Alt+i]. or Press [Alt+u]. Enter "Unposted". 2 . Page 15 . 1 Click the Find button.

or Press [Alt+y]. and conversion rate. button. create and view journal entries.. conversion type. .. 1 The Change Currency page enables you to enter the journal currency conversion 5 information such as currency date.Training Guide Oracle EBS R12 General Ledger Step Action 1 The Journals page enables you to define. Page 16 . 4 . 3 . Step Action 1 Click the Change Currency.

6 . 2 Click the OK button. 1 Enter the desired information into the Type: To field. Enter "Corporate". 8 . 1 Click in the Type: To field. 1 Click in the Rate: To field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency: To field. 0 . Enter "EUR". 9 . 7 . Page 17 .

Page 18 . Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Enter Journals page. . 1 End of Procedure. Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. . you will enter journal lines. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Changing the Journal Entry Currency procedure.

. To enter a journal without entering batch information. 3 Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . 4 The Find Journals page enables you to search for the appropriate journal based on . . click the New Journal button. Step Action 5 Click the New Journal button. Page 19 . or Press [Alt+J]. Vision Operations (USA) link. specific search criteria.

You can enter an account for the journal line. Step Action 7 Click in the Description field. Page 20 . Your data access set must provide read and write access to the ledger. but you can change the line numbers as necessary. After you enter the first journal entry line number. Oracle General Ledger automatically increments the numbers for the following lines. . or read and write access to the account's balancing segment value or management segment value. • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports.Training Guide Oracle EBS R12 General Ledger Step Action 6 The Journals page enables you to: .

Page 21 . 6 . month of Oct-07". 0 . 1 Click in the Account field.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Description field. 7 . 2 . 8 . 4 . Enter "10". Enter "01-000-2225-0000-000". 1 . 1 Enter the desired information into the Credit field. 5 . 1 Enter the desired information into the Line field. Enter "Rent Accrual for the . Enter "01-000-7420-0000-000". Enter "12500". 1 Click in the Line field. 3 . . 1 Enter the desired information into the Account field. 1 Click in the Debit field. 9 Click in the Line field. 1 Click in the Credit field. 1 Enter the desired information into the Debit field. Enter "12500". 1 Enter the desired information into the Account field.

. An entered currency is a currency that is not the ledger currency. you will enter entered currency journals using the Enter Journals page. 2 You have completed the Entering Journal Lines procedure. 0 . In this topic. Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. 9 . 2 Click the Save button. 1 End of Procedure. Procedure Page 22 . If you use reporting currencies (journal or subledger level).Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. an entered currency is a currency that is not the currency of the reporting currency.

. . Page 23 . or click the New Batch button or the New Journal button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. You can use this page to enter or query a batch. . 4 When you click the Journals: Enter link. 2 Click the General Ledger. 3 Click the Journals: Enter link. the Find Journals page appears. . Click the vertical scrollbar. Vision Operations (USA) link.

specifying the entered . or Press [Alt+J]. 6 You can use the Journals page to enter journal information.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. Page 24 . . currency you want to use for your journal entry.

0 . 1 Click in the Conversion: Currency field. Enter "Accrued salary . Enter "Accrued Expense". . expenses for the month of Oct-07". 9 Enter the desired information into the Description field. Page 25 . . . Enter "GBP". 1 . 1 Enter the desired information into the Conversion: Currency field. 1 The conversion date is the posting date for the journal entry and should fall within the 2 accounting period you defined for the journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 8 Click in the Description field.

Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate. 1 Click in the Account field. . Page 26 . 1 You can enter your journal lines using the Lines Tab. Enter "10". 9 . . 2 Enter the desired information into the Entered: Debit field. Enter the desired information into the Conversion: Type field. 5 . 1 Enter the desired information into the Line field. 2 Click in the Line field. 1 Click in the Line field. or User type. You can use debit and credit 6 amounts in the entered currency. 2 . 1 . Enter "01-000-5020-0000-000". or any 4 conversion type you defined. Enter "Corporate".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Conversion: Type field. 0 . 1 In the conversion Type field. Corporate. 7 . you can select Spot. Enter "15000". 2 Click in the Debit field. 3 . 8 . 1 Enter the desired information into the Account field.

3 . You can enter journals with only statistical debit and credit amounts. if your user profile permits. 2 Enter the desired information into the Credit field. End of Procedure. Enter "01-000-2410-0000-000". 2 Click the Save button. 2 You have completed entering entered currency journals using the Enter Journals 7 page. 4 . 5 . you will enter a statistical journal using the Enter Journals page. 6 . . Entering Statistical Journals With General Ledger you can enter statistical journals in two ways. combine monetary and statistical amounts in the same journal line. You can also.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Account field. Procedure Page 27 . 2 Click in the Credit field. In this topic. Enter "15000".

2 Click the General Ledger. Page 28 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. 4 When you click the Journals: Enter link. the Find Journals page will display. 3 Click the Journals: Enter link. You can use this page to enter or query a batch. Click the vertical scrollbar. Vision Operations (USA) link. . . . . or click the New Batch button or the New Journal button.

or Press [Alt+J]. . Page 29 . specifying STAT for . statistical journals will be generated for your reporting currencies. If you use the Reporting Currencies option (Journal or Subledger Level). 6 You will use the Journals page to enter your journal information.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. Statistical journal entries do not require balanced debits and credits. but the journals are not affected by the currency conversion process. the journal currency.

Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 0 . . department". 8 Click in the Description field. . 1 In the Lines tab. enter your journal lines. using statistical debit and credit amounts. The 2 debits do not need to equal credits for a statistical journal. 1 Enter the desired information into the Conversion: Currency field. 9 Enter the desired information into the Description field. Enter "Employee strength per . Page 30 . Enter "Employee headcount . for various departments". 1 . 1 Click in the Conversion: Currency field. Enter "STAT".

1 Enter the desired information into the Account field. 4 . . 1 Click in the Debit (STAT) field. 8 . 1 Enter the desired information into the Debit (STAT) field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. Enter "01-000-9110-0000-000". Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. Enter "10". 2 Click in the Debit (STAT) field. 2 Enter the desired information into the Account field. 0 . Page 31 . 1 . 1 Click in the Account field. 9 . 2 . 2 Click in the Line field. Enter "01-110-9110-0000-000". 1 Enter the desired information into the Line field. 1 You can enter the statistical quantity for each journal line in the Debit (STAT) and the 7 Credit (STAT) fields. 6 . 3 . Enter "200". 5 .

2 Click in the Debit (STAT) field. 3 . 8 . 2 Click in the Line field. If you have multiple journals contained in a journal batch. 2 Enter the desired information into the Account field. 5 . Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. Enter "350". the Batch window or the Enter Journals window.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Debit (STAT) field. Enter "01-111-9910-0000-000". In this topic. 2 Enter the desired information into the Debit (STAT) field. Enter "450". you will autocopy journal batches. 4 . 9 . 6 . 2 Click in the Line field. 0 End of Procedure. You cannot copy a single journal in the batch. 2 Click the Save button. Page 32 . 7 . Use Autocopy to copy a journal batch from the Journals window. 3 You have completed entering statistical journals using the Enter Journals page. . using Autocopy will copy the entire batch.

criteria. Page 33 .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Enter Journals page. 4 The Find Journals page enables you to search for a journal batch based on specific . . Vision Operations (USA) link. Click the vertical scrollbar. . 3 Click the Journals: Enter link. . 2 Click the General Ledger.

Review Batch. 6 Enter the desired information into the Batch field. Post. or Press [Alt+i]. Page 34 . period. batch name. 7 Click the Find button. and currency for a journal.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Batch field. 8 The Enter Journals page displays journals for an existing batch. Enter "Provisioning of Accrual . source. category. and Autocopy windows. Tax Batch. use the Enter Journals page to access the Review Journal. Expenses". . It also enables you to . New Batch. . New Journal. view the batch status. In addition.

or Press [Alt+O]. . 2 . Enter "Provisioning of Accrual 1 Expenses for Nov-07". 1 Click the OK button. 1 Click the OK button. 1 The Autocopy page enables you copy the batch. 1 Enter the desired information into the Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Autocopy button. 3 . . Page 35 . . You can also review the batch or 0 review the journal before autocopying.

or Press [R]. 1 The Find Requests page enables you to search for the requests you submitted based on 6 specified search criteria. . 1 Click the Requests menu. Page 36 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. or Press [Alt+V]. 5 . 4 .

2 The Requests page enables you to view request status information. 1 Click in the Request ID field. 0 . log and output information. Page 37 . drill down to view 1 details. 2 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. 8 . . or Press [Alt+i]. 7 . 1 Enter the desired information into the Request ID field.and access the Diagnostics window. Enter "5179393". 9 .

Changing a Batch Period If you change the period for an unposted batch. you must unreserve funds before you can change the batch period. General Ledger updates the posting date for each journal entry. and have reserved funds for the batch. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Autocopying Journal Batches procedure. you will change batch periods. If you are using budgetary control. . Procedure Page 38 . 2 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Enter "Provisioning of Accrual . Step Action 5 Click in the Batch field. . Vision Operations (USA) link. . . Expenses". Click the vertical scrollbar. . 4 The Find Journals page enables you to search for journals based on specific search . 2 Click the General Ledger. criteria. 6 Enter the desired information into the Batch field. Page 39 . 3 Click the Journals: Enter link.

A batch can contain multiple journals. . or Press [Alt+i]. and chart of accounts. Step Action 9 Click the Review Batch button. and New Batch pages. However. view. period type. 1 The Batch page enables you to create. or Press [Alt+c].Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Find button. Review Batch. New Journal. and modify a batch. 0 . . all the ledgers within a batch must have the same calendar. each of which can belong to a different ledger. 8 The Enter Journals page enables you to view details of journal entries. Page 40 . and access the . Review Journal.

Oracle General Ledger assigns the creation date as the new effective date. 1 . 1 The Change Period page enables you to update the batch period. Page 41 .. or Press [Alt+g]. button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Change Period. Oracle General Ledger assigns either the first or last day of the new period as the new effective date. If the creation date of your journal entry batch is not in the same period as the new batch period. If the original creation date of your journal entry batch is within the new period. 2 . depending on which date is closer to the creation date..

Enter "Sep-07". 6 . 7 End of Procedure. 5 . Page 42 . . Enter "15-SEP-2007".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period: To field. 1 Click in the Effective Date: To field. 3 . 1 You have completed the Changing a Batch Period procedure. 1 Click the OK button. 1 Enter the desired information into the Effective Date: To field. 4 .

Vision Operations (USA) link. and chart of accounts. A batch can contain multiple journals. . Procedure Step Action 1 Begin by navigating to the Find Journals page. In this topic. you will enter and post journal batches. but you can only post batches in Open accounting periods. but all of the ledgers within a batch must have the same calendar. . Click the vertical scrollbar. Page 43 .Training Guide Oracle EBS R12 General Ledger Entering and Posting Journal Batches You can organize journal entries with common attributes into batches. You can create a journal batch for any Open or Future Enterable accounting period. 2 Click the General Ledger. period type. each of which can belong to a different ledger. All journal entries in a batch must share the same period.

Page 44 . batches. . . 6 The Journals page enables you to enter your journal information for the journal . batches.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. Step Action 5 Click the New Batch button. 4 Use the Find Journals page to navigate to the New Batch button to enter journal . or Press [Alt+B].

8 Enter the desired information into the Journal field. Oracle General Ledger automatically increments the numbers for the following lines. sequence in which the journal entry lines appear online and in reports. After you enter the first journal entry line number. 1 Click in the Line field. . 9 The Lines tab enables you to enter a line number for each journal line to control the .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. . Page 45 . 0 . Enter "Training Journal 1". Enter "1". 1 . 1 Enter the desired information into the Line field.

1 Enter the desired information into the Line field. Enter "1000". 5 Enter the desired information into the Debit field. Enter "1000". Enter "2". Enter "01-000-1110-0000-000". 2 Click in the Credit field. 0 . 2 Click in the Line field. or read and write access to the account's balancing segment value .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 4 . 6 . or management segment value. 7 . 9 . 1 Enter the desired information into the Account field. 8 . 1 Enter the debit amount for the designated account. 2 . Page 46 . 1 Click in the Line field. 1 Click in the Entered: Debit field. . . 2 . 1 Click in the Account field. Enter the desired information into the Account field. 1 Enter an account for the journal line. 2 Enter the Credit amount for the designated account. 1 Enter the desired information into the Credit field. Enter "01-000-1570-0000-000". Your data access set must provide read and write 3 access to the ledger.

2 Click in the Account field. 5 . 2 Enter the desired information into the Debit field. 2 Click in the Line field. 0 . Enter "2000". 9 . 1 . Enter "2000". 2 Enter the desired information into the Account field. Page 47 . 7 . 3 . 3 Enter the desired information into the Account field. 6 . 8 . 3 Click in the Credit field. 3 . 2 . Enter "01-520-5310-0000-000". 3 Enter the desired information into the Credit field. Enter "01-000-1410-0000-000". 2 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Account field. 2 Enter the desired information into the Line field. 4 . Enter "4". 3 Click the Save button.

. you will create the recurring journal entries and use them for each subsequent accounting period you generate. . Click the Post button. 6 End of Procedure. Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries. intercompany debt. In this topic. Procedure Page 48 . bad debt expense. Recurring journal entries examples include. 3 You have completed the Entering and Posting Journal Batches procedure. or Press [Alt+O]. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 3 The Post button enables you to post journal batches to update the account balances of 4 your detail and summary accounts. and periodic accruals. 3 Click the OK button. or Press [Alt+P].

2 Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. Page 49 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to Define Recurring Entries page.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Recurring link. 4 Use the Define Recurring Journal Entries page to define the recurring journal entries . Page 50 . . that you want to use later.

. adjust COGS for DBI Reports". COGs Adjustments". . 0 . Enter "To . Page 51 . Enter "DBI COGS Adjustment". 9 Click in the Journal field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 7 Click in the Recurring Batch: Description field. Enter "DBI . 1 Enter the desired information into the Journal field. 8 Enter the desired information into the Recurring Batch: Description field. 6 Enter the desired information into the Recurring Batch: Batch field. .

1 You have created a recurring journal entry. 6 . 1 Click the Save button. . 2 . Enter the desired information into the Journal Entry: Effective From Date field. 9 End of Procedure. Enter "27-NOV-2007". 1 Enter the desired information into the Category field. . 1 Click in the Journal Entry: Effective To Date field. Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period. but have different posting amounts. 1 The Currency field is used to convert foreign currency recurring journals. edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. 3 . 1 Enter the desired information into the Journal Entry: Effective To Date field. After you generate skeleton journal entries. Enter 7 "01-Dec-2007". 1 . Page 52 . 4 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Category field. 1 Enter a range of Effective Dates that includes only those periods for which you 5 want the recurring journal entry to be used. 1 Click in the Journal Entry: Effective From Date field. . Enter "Adjustment".

3 Click the Recurring link. .Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Vision Operations (USA) link. you will create skeleton journal entries. name and the journal entry name for creating a skeleton journal entry. 4 The Define Recurring Journal Formula page enables you to enter or query the batch . . Click the vertical scrollbar. Page 53 . . 2 Click the General Ledger.

1 Enter the desired information into the Category field. . . Enter the desired information into the Recurring Batch: Batch field. . . 8 Enter the journal entry name. Enter the desired information into the Journal field. 9 Click in the Category field. 6 Enter the batch name. . Enter "Training". Page 54 . Enter "Adjustment". 0 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 7 Click in the Journal field. Enter "Training Recurring Journal 1".

or Press [Alt+n]. 3 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Lines button. . 1 Enter the desired information into the Line field. Enter "1". Step Action 1 Click in the Line field. 1 The Journal Entry Lines page enables you to enter a line number to set the order of 2 your recurring journal entry lines. Page 55 . 1 .

8 . Page 56 . 1 Enter the desired information into the Line Description field. . 1 Enter the Account you want General Ledger to update when you generate and post 6 your recurring journals.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. Step Action 1 Click the Save button. Enter the desired information into the Account field. Enter "01-000-7420-0000-000". 5 . or Press [S]. Enter "RENT 7 EXPENSE". .

you will change the recurring journal entry information. Procedure Page 57 .Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Creating Skeleton Journal Entries procedure. you can only modify recurring journal entries for which you have modify privileges through your definition access sets. In this topic. you can modify the recurring journal entry. 9 End of Procedure. However. if the recurring journal entry has security enabled. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled. .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. 3 Click the Journals: Define: Recurring link. Vision Operations (USA) link. 4 Use the Define Recurring Journal Formula page to query the name of the recurring . journal formula batch that you want to change. .. . . 6 Use the Source Batches page to search and select the batch that you want to change. button. 2 Click the General Ledger. Click the vertical scrollbar. Page 58 . . .. Step Action 5 Click the Find.

9 Click the OK button. Page 59 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Recurring Expenses Journal list item. 1 Click the Lines button. 0 . . 1 Use the Journal Entry Lines page to review or change the recurring journal entry 1 lines. . journal entry you want to change. . or Press [Alt+O]. or Press [Alt+n]. 8 Use the Find Recurring Batches page to query and select the name of the recurring .

Page 60 . . 1 You have changed the recurring journal entry information. . 1 Enter the desired information into the Formula: Amount field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the information to edit the recurring journal lines. 4 . Step Action 1 Click the Save button. 3 . 5 End of Procedure. 2 Click in the Formula: Amount field. Enter "100".

Training Guide Oracle EBS R12 General Ledger Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers. In this topic. After generating the formulas. you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals. to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. you can review or edit the recurring journal batches before posting them. Procedure Page 61 . you will review the recurring journal batches.

Page 62 . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. . Click the vertical scrollbar. 3 Click the vertical scrollbar. Step Action 6 Click in the Batch field. 5 Use the Find Journals page to find journal batches and journal entries. . . General . 2 Click the General Ledger. Vision Operations (USA) link. 4 Click the Inquiry: Journal link. . .

9 Use the Journal Entry Inquiry page to review the batch or journal entry information. Page 63 . . . 0 . You can also perform a journal entry inquiry by clicking the Request button. Journal 01". Enter "Training Recurring . or Press [Alt+i]. Step Action 1 Click the Review Batch button. 8 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. or Press [Alt+c].

2 . 1 Click the Close button. and the line details within that journal entry. 1 Use the Journals page to view journal and subledger transaction information as 3 balanced accounting entries. . Page 64 . a journal entry within 1 that batch.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Batch page to review detailed information of a batch. or Press [Alt+J]. Step Action 1 Click the Journals button. 4 . .

or encumbrance journal batches. Posting Journals Post journal batches to update the account balances of your detail and summary accounts. 5 End of Procedure. Page 65 . Procedure Step Action 1 Begin by navigating to the Post Journals page. you will post journals. You can post actual. .Training Guide Oracle EBS R12 General Ledger Step Action 1 You have reviewed the recurring journal batches. In this topic. Click the vertical scrollbar. budget. .

4 The Find Journal Batches page enables you to find journal batches based on specific . search criteria. Step Action 5 Click in the Period field. Enter "Oct-07". Vision Operations (USA) link. 7 Click the Find button. 3 Click the Journals: Post link. . . . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. 6 Enter the desired information into the Period field. Page 66 . .

8 The Post Journals page enables you to view and post the batch. or Press [Alt+P]. Step Action 9 Click the Selected for Posting option. 1 Click the Selected for Posting option. 1 Click the Post button. 1 . Page 67 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. . . 0 .

or Press [R]. Page 68 . 3 . 4 . or Press [Alt+V]. 2 . or Press [Alt+O]. 1 Click the Requests menu.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Step Action 1 Click the View menu.

8 . 1 Enter the desired information into the Request ID field. Enter "5176773". 6 . . 1 Click in the Request ID field. 7 . Page 69 . Step Action 1 Click the Specific Requests option.Training Guide Oracle EBS R12 General Ledger Step Action 1 The Find Requests page enables you to search for requests based on specific search 5 criteria.

Step Action 2 Click the View Output button. 9 . and to access 0 the View Details. and View Log pages. or Press [Alt+p]. . 2 The Requests page enables you to view details of your request search. or Press [Alt+i]. Diagnostics. 1 . View Output.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. Page 70 .

Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch.Training Guide Oracle EBS R12 General Ledger Step Action 2 Review the Posting Validation Report to assure your journals were properly posted. In this procedure. you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page. . 2 . 3 End of Procedure. 2 You have completed the Posting Journals procedure. Procedure Page 71 .

3 Click the Journals: Define: Recurring link. 2 Click the General Ledger. you can create or copy recurring . Vision Operations (USA) link. journal formula batches which include ledgers that have the same chart of accounts. calendar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. . . . and period type as the data access set of your current responsibility. 4 In the Define Recurring Journal Formula page. When you generate the recurring journal formula batches. Page 72 . Click the vertical scrollbar. If you use reporting currencies (journal or subledger level). you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals.

1 . or Press [Alt+O]. Recurring Journal 01". 0 . or Press [Alt+G]. . Page 73 . Enter "Training .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 1 Click the OK button.. 8 Click the AutoCopy. button. 9 Click the Training Recurring Journal 1 list item. . or Press [Alt+S]. you can optionally select the Enable Security . 1 Click the Submit button. or Press [Alt+A]. checkbox to apply Definition Access Set security to your recurring journal formula. 1 Click the Generate button. 6 Enter the desired information into the Recurring Batch: Batch field.. 2 . 7 Though not selected for this procedure. .

Page 74 . or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period field. 1 Click the OK button. 4 . 6 . 3 . 1 Click the Submit button. Enter "Dec-06". 1 Enter the desired information into the Period field. 5 . or Press [Alt+S].

End of Procedure. Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. If your organization has multiple legal entities. Procedure Page 75 . Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. and organization business needs. You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set. . In this procedure. These closing entries apply to both the income statement and balance sheet. you use the Journals page to enter a year-end closing journal entry. generally accepted accounting practices in a country. you can create closing journals for multiple ledgers simultaneously with ledger sets.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Copying Entries from an Existing Recurring Journal Batch 7 procedure. Auditable closing procedures vary considerably. depending on country reporting requirements.

. . Click the vertical scrollbar. 2 Click the General Ledger. 3 Click the Journals: Enter link. Page 76 . . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Journals page.

liabilities. you should: . . • Set up the first day of the new fiscal year as an adjusting period. 7 In the last adjusting period of the fiscal year you want to close. Page 77 . or Press [Alt+J]. • Set up the last day of the fiscal year as an adjusting period. 5 Use the Journals page to enter a journal entry. . 6 Before you process year-end closing journals. • Ensure the period you are closing is an Open period. you should: . • Complete your routine accounting before the last day of the year. • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously. and owner's equity. • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account. • Post your adjustments and closing entries in the adjusting period.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets.

• Reverse and post the balance sheet closing journals to reopen those balances. you are closing actual journals. 1 Click in the Category field. . 1 Enter the desired information into the Journal field. Note: When closing journals. 1 . For more information about closing journals. Step Action 9 Click in the Journal field.Training Guide Oracle EBS R12 General Ledger Step Action 8 In the first adjusting period of your new fiscal year. Page 78 . • Run the Open Period program to open the first period of the new year. see the Oracle General Ledger User's Guide. . you should: . Enter "Training 2007 Year End 0 Close Journal". You cannot close budget or encumbrance balances.

Enter "01-000-1570-0000-000". 9 . 1 Enter the desired information into the Period field. 7 . 1 Enter the desired information into the Line field. Page 79 . Enter "Year End Close". 0 . 1 . 3 . Enter "Dec-2007". Enter "31-Dec-2007".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. 5 . 2 Enter the desired information into the Account field. 2 . 6 . 2 . 4 . 1 Enter the desired information into the Effective Date field. Enter "1". 1 Click in the Line field. 2 Click in the Debit field. 1 Click in the Effective Date field. 1 Click in the Period field. 1 Click in the Account field. 2 Enter the desired information into the Debit field. 8 . Enter "50000".

Procedure Page 80 . 2 Click the Save button. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry. 6 . 2 Enter the desired information into the Account field. or a formula to calculate the journal amounts. 2 Enter the desired information into the Credit field. Enter "01-000-1110-0000-000". Enter "50000". 2 Click in the Credit field. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Line field. you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. Each line also contains the amount to post to the designated account. 5 . 7 . 4 . In this procedure. The journal entry lines specify the accounts to update with the recurring journals. 2 You have completed the Creating Year-End Closing Journal Entry procedure. 3 . 8 End of Procedure.

. . Vision Operations (USA) link. 2 Click the General Ledger. Click the vertical scrollbar. 4 Use the Define Recurring Journal Formula page to define a recurring journal entry. . . Page 81 . 3 Click the Journals: Define: Recurring link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page.

.. button. lines. . 7 Click the Lines button. 8 The number you enter in the Line field sets the order of your recurring journal entry . . or Press [Alt+O]. See the Oracle General Ledger User's Guide for more information regarding automatic formatting. 6 Click the OK button. or Press [Alt+n]. Page 82 . You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Find..

. Enter "2". 1 Click in the Account field. . Enter "01-000-1120-0000-000". 3 . 2 . 0 . Page 83 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Line field. you enter the account you want Oracle General Ledger to update 1 when you generate and post your recurring journals. 1 Enter the desired information into the Account field. 1 Enter the desired information into the Line field. 1 In the Account field.

0 . Page 84 . You can use standard. Enter "01-000-11201 0000-000". note that there are two types of factors associated 4 with formula entries you can use: . 2 Enter the desired information into the Formula: Account field. • A fixed amount • A specific account. 9 . 1 Click in the Amount field. Each formula can contain an unlimited number of steps. . 2 Click in the Account field. 6 . 1 You enter a step number in the Step field to specify the order in which you want to 5 process the steps in your formula. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 When entering formula information. 8 . . or average balances in your formula lines. 1 Click in the Step field. 2 Click the Save button. 2 . 3 End of Procedure. 2 You have completed the Creating Standard Recurring Journal Entry Lines procedure. 1 Enter the desired information into the Formula: Step Number field. Enter "1500". Enter "1". end-of-day. 1 Enter the desired information into the Amount field. .

Page 85 . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. When you correct the error. the status changes to Posted after the batch is successfully posted. . 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Post Journals page. In this topic. you will correct batch posting errors. the error status and error number do not change until you post the batch. If you eliminate all your errors. Click the vertical scrollbar. .

. 8 Enter the desired information into the Batch field. Step Action 5 Click in the Period field. search criteria. . 7 Click in the Batch field. . Enter "Oct-07". Enter "Purchase of Assets : . Furniture and Vehicles". 4 The Find Journal Batches page enables you to find journal batches based on specific . Page 86 . .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Post link. 6 Enter the desired information into the Period field.

2 . Step Action 1 Click the Selected for Posting option. Page 87 . or Press [Alt+i]. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. 1 The Post Journals page enables you to view and post the batch. 1 Click the Post button. 1 . .

1 Click the Requests menu. or Press [Alt+V]. Step Action 1 Click the View menu. 5 . or Press [Alt+O]. 1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+P]. 4 . Page 88 . 3 .

1 Click in the Request ID field. 1 Enter the desired information into the Request ID field. 8 . 7 . Enter "5176815". 9 . Step Action 1 Click the Specific Requests option. 1 The Find Requests page enables you to search for requests based on specific search 6 criteria.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Page 89 . .

and View Log pages. View Output. 2 The Requests page enables you to view details your request. 2 . or Press [Alt+p]. Page 90 . or Press [Alt+i]. . Diagnostics. 0 . Step Action 2 Click the View Output button. and you can also access 1 the View Details.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Find button.

Page 91 .Training Guide Oracle EBS R12 General Ledger Step Action 2 The output is generated in a webpage. Step Action 2 Click the Close button. 3 . 4 .

Page 92 . or Press [Alt+F]. or Press [C]. 5 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. 2 Click the Close Form menu.

2 Click the Close Form menu. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. 8 . or Press [Alt+F]. or Press [C]. Page 93 .

or Press [Alt+O]. or Press [Alt+O]. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Open button. 0 . Page 94 . 1 . 3 Click the Open button. 3 The Find Journals page enables you to search for journals based on specific search 2 criteria. 3 Notice the Journals section is expanded. 9 .

4 . . Page 95 . 3 Click the Find button. and access the 5 Review Journal.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Batch field. New Journal. or Press [Alt+i]. New Batch pages. Review Batch. Enter "Purchase of Assets : 3 Furniture and Vehicles". 3 The Enter Journals page enables you to view details of journal entries. .

6 . You can create a journal batch for any Open or Future Enterable accounting period. or Press [Alt+u]. Page 96 . 3 The Journals page enables you to enter all journal entries in a batch in the same 7 period. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Review Journal button. but you can only post batches in Open accounting periods.

4 Click the OK button. 8 . Page 97 . 3 Enter the desired information into the Control Total field. 2 . 4 Click the Post button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Control Total field. 4 Click the Save button. or Press [Alt+P]. Enter "20000". 0 . 9 . 1 .

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 5 . 4 Click the View menu. Step Action 4 Click the Specific Requests option. 3 . 4 Click the Requests menu. or Press [Alt+V]. 4 . Page 98 . or Press [R].

Page 99 . 6 . 9 . Step Action 4 Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. 4 Click the Find button. Enter "5176819". or Press [Alt+i]. 8 . 4 Enter the desired information into the Request ID field. 7 .

Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. Procedure Page 100 . In this topic. Once you define an AutoPost criteria set. . You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities. journal category. 5 You have completed the Correcting Batch Posting Errors procedure. balance type. 0 End of Procedure. and period. AutoPost priorities include combinations of ledger or ledger set.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+p]. journal source. You can also schedule the AutoPost program to run at specific times and submission intervals. you will post journal batches automatically. run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Autopost page. . . . and post any journal batches that meet the criteria defined by the criteria set. You can also schedule the AutoPost program to run at specific times and submission intervals. 5 The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost . Click the vertical scrollbar. program to select. Vision Operations (USA) link. . 3 Click the vertical scrollbar. Page 101 . 2 Click the General Ledger. 4 Click the Setup: Journal: AutoPost link.

1 Enter the desired information into the Priority field. 0 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Criteria Set field. 1 . 9 Enter the desired information into the Description field. Enter "Criteria Set : . 7 Enter the desired information into the Criteria Set field. 1 Click in the Priority field. Journal Source is Manual". Enter "1". Enter "Criteria Set where . Page 102 . Source : Manual". . 8 Click in the Description field.

8 . 1 Enter the desired information into the Period field. Enter "Vision 3 Operations (USA)". 5 . Enter "Adjustment". 1 Enter the desired information into the Source field. 2 Click the Save button. Enter "Sep-07". or Press [Alt+u]. 1 Enter the desired information into the Category field. 6 . 4 . . Enter "Manual". 1 Click in the Period field. 2 . 1 Enter the desired information into the Ledger/Ledger Set field. 2 Click the Submit button. 1 Click in the Category field. 9 . 0 . 1 Click in the Source field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger/Ledger Set field. 1 . 7 . Page 103 .

4 . or Press [Alt+O]. 2 . 2 Click the View menu. . or Press [R]. or Press [Alt+V]. 2 Click the Requests menu. Page 104 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. 3 . 2 The Find Requests page enables you to search for requests based on specific search 5 criteria.

3 The Requests page enables you to view details of your request. 8 . Page 105 . or Press [Alt+i]. 9 . View Output. and to access the View 0 Details. 7 . and View Log pages. Enter "5176854".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Specific Requests option. Diagnostics. 6 . 2 Click the Find button. . 2 Click in the Request ID field. 2 Enter the desired information into the Request ID field.

2 End of Procedure. You can enter a reversal period and effective date at any time.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. errors. 1 . a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. or Press [Alt+p]. Reversing Journals Use reversing journal entries to reverse accruals. or temporary adjustments and reclassifications. Assign a reversal period and. or later from the Reverse Journals page. estimates. 3 You have completed the Posting Journal Batches Automatically (AutoPost) procedure. even after Page 106 . if average balances is enabled. .

In this topic. Procedure Step Action 1 Begin by navigating to Journal Entry page. Vision Operations (USA) link. even if you have not assigned a reversal period and effective date. you cannot reverse batches and journals that you have already reversed. You can also reverse a journal or batch from the Enter Journals page. Page 107 . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger the journal is posted. . . Click the vertical scrollbar. However. you will reverse journals. 3 Click the Journals: Enter link. .

Page 108 . 7 Click the Find button. Step Action 5 Click in the Batch field. Enter "Accrued Expenses 02-DEC. or Press [Alt+i]. . 2007 23:01:21". 6 Enter the desired information into the Batch field. . .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing or an unposted journal.

Page 109 . journal entry period. 9 Use the Review Journal page to review the journal entry information and reverse the . or Press [Alt+u]. .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Review Journal button.

3 . 1 Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Reverse: Period field. Enter the desired information into the Reverse: Period field. you 1 must also enter the effective date. Page 110 . If the average balances option is enabled. . 2 . 1 Click the Reverse button. Enter "Nov-07". or Press [Alt+R]. 1 Enter the Period for the reversing entry. 0 . or Press [Alt+Y].

1 Click the OK button. 1 Click the Requests menu. or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 5 . 1 Click the View menu. or Press [Alt+V]. 8 . 7 . 1 Use the Find Requests page to search and view the requests that you have submitted. or Press [Alt+O]. Page 111 . 6 . or Press [Alt+O]. 4 .

2 You have reversed journals. 0 . Enter "5177803". 2 Enter the Request ID that you have submitted.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. Page 112 . 3 End of Procedure. 2 Click the Find button. . . 2 Click in the Request ID field. 1 Enter the desired information into the Request ID field. 2 . or Press [Alt+i]. 9 .

if average balances are enabled. Page 113 . You can even reverse a journal entry or batch if you have not assigned it a reversal period and.Training Guide Oracle EBS R12 General Ledger Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. or you can use the Reverse Journals page to reverse any unreversed journals. you will generate reversing journal batches. Also. In this topic. a reversal effective date. Procedure Step Action 1 Begin by navigating to Reverse Journals page. the unreversed journals must have an assigned reversing effective date. . Click the vertical scrollbar. The unreversed journals must have an assigned reversing period and reversal method. You can reverse a single journal or an entire batch from the Enter Journals page. if average balances are enabled.

6 You must post the journal in the ledger before you can reverse the journal.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . . Vision Operations (USA) link. Enter "Vision Operations (USA)". . 7 Click in the Batch field. . 3 Click the Generate: Reversal link. Page 114 . Step Action 5 Click in the Ledger field. 4 Use the Find Journals page to search for an existing or an unposted journal. . Enter the desired information into the Ledger field. .

1 Use the Reverse Journals page to generate unposted reversal batches for each entry. 0 . . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Batch field. . or Press [Alt+i]. Step Action 1 Select the batch you want to reverse. 9 Click the Find button. Enter "Expense Provisioning". 1 Click the Selected for Reversal option. Page 115 .

1 Click the OK button. 4 . 2 . 3 Click the Reverse button. or Press [Alt+R]. Page 116 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Selected for Reversal option. or Press [Alt+O]. 1 Use the Reverse button to generate unposted reversal batches for each entry. .

Page 117 . 7 . 5 . 1 Click the Requests menu. or Press [Alt+V]. 1 Use the Find Requests page to search and view the requests that you have submitted.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 6 . or Press [R].

. 9 Enter the desired information into the Request ID field. 1 . or Press [Alt+i]. button. 2 Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option.. 1 Enter the Request ID that you have submitted. 8 . Step Action 2 Click the Find. Page 118 . Enter "5177841".. 0 .

. Enter "5177842". or Press [Alt+i]. Page 119 . 2 Click the Find button. 4 . 3 . 5 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field. 2 . 2 You have generated reversing journal batches. 2 Enter the desired information into the Request ID field.

Vision Operations (USA) link. you will use the Accounting Setup Manager page to enable journal line reconciliation. 2 Click the General Ledger. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Enabling Journal Line Reconciliation General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero. such as a VAT control account. Procedure Step Action 1 Begin by navigating to the Accounting Setup Manager page. You can enable reconciliation either for natural account segment values or for complete accounting code combinations. Page 120 . . . In this procedure.

Step Action 6 Click in the Search criteria field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. you can search and review the accounting . 5 In the Accounting Setup Manager page. Enter "Vision Belgium". . Page 121 . . . 8 Click the Go button. . . 4 Click the Accounting Setups link. options for the ledgers defined in your organization. 7 Enter the desired information into the Search criteria field.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Update Accounting Options button. . Step Action 1 Click the Update button. Page 122 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. 1 . Page 123 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Next button. 2 . 1 With General Ledger Entry Reconciliation. Page 124 . or manually in the reconciliation Lines window. When the balance for a group of transactions is zero. You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report. you can mark the transactions as reconciled. reference information at the journal line level. you can selectively cross-reference 3 transactions in Oracle General Ledger with each other by entering reconciliation .

4 . 1 Click the Finish button. 6 End of Procedure. 5 . Entering Reconciliation References You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. Page 125 . Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. 1 You have completed the Enabling Journal Line Reconciliation procedure. Alternatively. . Use the Reconciliation Reference column in the Journals page to enter reconciliation references.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Enable Journal Reconciliation option. use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account.

Page 126 . .Training Guide Oracle EBS R12 General Ledger You can also import reconciliation references from Subledger Accounting. 2 Click the General Ledger. . you will enter reconciliation references. Vision Operations (USA) link. . Click the vertical scrollbar. In this topic. Procedure Step Action 1 Begin by navigating to Journal Entry page. 3 Click the Journals: Enter link.

Click the New Journals button to open a enter journal. Step Action 5 Click the New Journal button. unposted journal and click the . . The Journals page appears. Page 127 . 6 Use the Journals New page to query or enter the journal lines that you want.Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing. . or Press [Alt+J]. Review Journals button.

Enter "Assets Purchased but .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. Enter "10". 8 Click in the Description field. . not capitalized. 1 Click in the Account field. 1 . 2 . 0 . Enter "Assets Purchased .Not . Capitalized". Page 128 . temporarily booked in Assets clearing acc". 1 Enter the desired information into the Line field. 1 Click in the Line field. 9 Enter the desired information into the Description field.

Enter "15000". 1 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. Page 129 . Enter "01-000-1970-0000-000". 1 . 7 . 1 Click the horizontal scrollbar. 3 . 1 Enter the desired information into the Debit field. Enter the desired information into the Reconciliation Reference field. 1 Enter the value in the Reconciliation Reference field to assign to all lines in the 8 Journal Entry that are for reconciliation accounts. 0 . 9 . 6 . . 1 Click the horizontal scrollbar. Enter "01-000-1110-0000-000". 2 Enter the desired information into the Credit field. 2 Enter the desired information into the Account field. Enter "15000". 4 . 2 . 1 Click in the Reconciliation Reference field. 2 Click in the Credit field. Enter "ABC". 3 . 2 Click in the Line field. 5 .

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Step Action 2 Click the Save button. 4 . 2 You have entered reconciliation references. 5 End of Procedure. .

Using Automatic Journal Scheduling
Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets, MassAllocations, MassBudgets, and Budget Formulas according to a schedule you define. For example, you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. In this topic, you will use automatic journal scheduling.

Procedure

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Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Define: Recurring link. . 4 The Define Recurring Journal Formula page enables you to define recurring journal . formula for transactions that have a common format or that you enter frequently. You can also create recurring journal formulas to create allocation entries.

Step

Action 5 Click the View menu. . or Press [Alt+V].
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Step Action 6 Click the Query By Example list. . 7 Click the Enter menu. . or Press [E]. 8 Enter the desired information into the Recurring Batch: Batch field. Enter "Rent . Expenses - Provision". 9 Click the View menu. . or Press [Alt+V]. 1 Click the Query By Example list. 0 . 1 Click the Run menu. 1 . or Press [R]. 1 Click the Generate button. 2 . or Press [Alt+G]. 1 Click the Schedule button. 3 . or Press [Alt+h]. 1 The Recurring Journal Parameters page enables you to enter parameters for 4 recurring journals. .

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Step

Action 1 Click in the Period field. 5 . 1 Enter the desired information into the Period field. Enter "Oct-07". 6 . 1 Click the Schedule button. 7 . or Press [Alt+c]. 1 The Submit Request page enables you to enter the name, parameters, language, and 8 other details of the request you want to submit. .

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Step

Action 1 Click the Schedule... button. 9 . or Press [Alt+d]. 2 The Schedule page enables you to create, view, and modify the schedule to run the 0 request. .

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Step

Action 2 Click the On Specific Days option. 1 . 2 Click in the End At field. 2 . 2 Enter the desired information into the End At field. Enter "10-DEC-2008 23:00:00". 3 . 2 Click the OK button. 4 . or Press [Alt+O].

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Step

Action 2 Click the Submit button. 5 . or Press [Alt+m]. 2 Click the OK button. 6 . or Press [Alt+O].

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Step

Action 2 Click the View menu. 7 . or Press [Alt+V]. 2 Click the Requests menu. 8 . or Press [R]. 2 The Find Requests page enables you to search for requests based on specific search 9 criteria. .

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Step

Action 3 Click the Specific Requests option. 0 . 3 Click in the Request ID field. 1 . 3 Enter the desired information into the Request ID field. Enter "5179684". 2 . 3 Click the Find button. 3 . or Press [Alt+i]. 3 The Requests page enables you to view details of your request, and access the View 4 Details, View Output, Diagnostics, and View Log pages. .

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Step

Action 3 Click the View Details... button. 5 . or Press [Alt+s]. 3 You have completed the Using Automatic Journal Scheduling procedure. 6 End of Procedure. .

Adding Attachments to a Journal Entry
The Attachments feature enables you to link objects, such as images and spreadsheets to General Ledger data. For example, you can attach spreadsheets to journal entries to support how the values for a journal were derived. The attachment will be linked to the journal entry, and can be viewed with the journal in the Enter Journals page. In this procedure, you will use the Enter Journals page to enter journal lines and add an attachment.
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Procedure

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the Journals: Enter link. .

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Step

Action 3 Click the New Journal button. . or Press [Alt+J]. 4 Use the Journals page to edit journal entries. One type of edit is to add an attachment . to the journal entry.

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Step

Action 5 Click in the Line field. . 6 Note: This procedure assumes that you already entered the journal header information. . 7 When you are actively updating journal lines, the Attachments button is disabled. . 8 Enter the desired information into the Line field. Enter "10". . 9 Click in the Account field. . 1 Enter the desired information into the Account field. Enter "01-130-1110-0000-000". 0 .

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Step Action 1 Enter the desired information into the Debit field. Enter "500.00". 1 . 1 Click in the Line field. 2 . 1 Click in the Account field. 3 . 1 Enter the desired information into the Account field. Enter "01-000-2225-0000-000". 4 . 1 Click in the Credit field. 5 . 1 Enter the desired information into the Credit field. Enter "450.00". 6 . 1 Before you add an attachment, you must post any active journal lines. 7 . 1 Click the Post button. 8 . or Press [Alt+P]. 1 Click the Yes button. 9 . or Press [Alt+Y]. 2 Click the Yes button. 0 .

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you use the Source tab to add the attachment.. 2 Click the Attachments. button. category. 2 . 2 In the Attachments page.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 2 Click the OK button. or Press [Alt+O]. 1 . or 3 description. After you specify the attachment details. .. Page 144 . you can specify a document sequence number.

2 Click in the Category field. 2 Enter the desired information into the Category field. 0 . 9 . 3 Click in the File or URL field. 2 Click in the Data Type field. Enter "Journal". Page 145 . 2 Enter the desired information into the Data Type field. 5 . 2 Click the Source tab. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Sequence field. Enter "File". 4 . Enter "10". You use the File Upload page to select the file you want to attach. the system 1 automatically opens the File Upload page. 8 . 6 . . 3 When you click the File or URL field in the Attachments page.

Page 146 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Browse and select the file you want to attach... 2 Click the Browse. . button.

3 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Submit button. 3 The Confirmation page verifies that your document has been uploaded successfully. 4 . Page 147 .

you can check. . reserve. 5 . whether you perform the fund check or reservation at the journal or batch level. 6 . or Press [Alt+Y]. 3 You have completed the Adding Attachments to a Journal Entry procedure.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Yes button. 7 End of Procedure. 3 Your attachment name displays in the File or URL field. or unreserve funds for individual journal entries or a journal batch. Page 148 . Funds are checked or reserved for the entire batch. Checking or Reserving Funds for a Journal Batch If you are using budgetary control.

you will check or reserve funds for a journal batch. 3 Click the Journals: Enter link. Page 149 .Training Guide Oracle EBS R12 General Ledger In this topic. Vision Operations (USA) link. . . 2 Click the General Ledger. criteria. . 4 The Find Journals page enables you to search for journals based on specific search . Procedure Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar.

period type. all the ledgers within a batch must have the same calendar.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Batch button. or Press [Alt+B]. each of which can belong to a different ledger. . view. A batch can contain multiple journals. Page 150 . and chart of accounts. and modify a batch. However. . 6 The Batch page enables you to create.

1 The Journals page enables you to enter all journal entries in a batch in the same 1 period. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. . but you can only post batches in Open accounting periods. 9 Enter the desired information into the Period field. or Press [Alt+J]. Enter "Health & Welfare . 8 Click in the Period field. Page 151 . Expenses for Sep-07". 0 . You can create a journal batch for any Open or Future Enterable accounting period. 1 Click the Journals button. . Enter "Sep-07".

1 Click in the Line field. 3 . Page 152 . 5 . Enter "Health & Welfare 4 Expenses for Sep-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Journal field. 1 Enter the desired information into the Line field. . 1 Click in the Description field. . 1 Enter the desired information into the Description field. Enter "Health & Welfare 2 Expenses". Enter "10". 6 .

7 . 2 Enter the desired information into the Account field. 2 Enter the desired information into the Credit field. 3 . 2 Click the Check Funds button. Page 153 . 8 . 2 Click in the Line field. 1 Enter the desired information into the Account field. Enter "10000". 7 . 4 . 0 . 6 . Enter "01-760-2410-0000-000". 1 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 2 Click in the Line field. 5 . Enter "10000". 2 Click in the Credit field. 1 . 2 . 2 Click the Save button. 9 . 2 Enter the desired information into the Debit field. Enter "01-760-6140-0000-000".

Page 154 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+k]. 2 Click the OK button. or Press [Alt+n]. 0 . 2 The Note page indicates that your transaction has passed a funds check. 8 . 9 . or Press [Alt+O]. Step Action 3 Click the Reserve Funds button.

3 You have completed the Checking or Reserving Funds for a Journal Batch procedure. 3 Click the OK button. or Press [Alt+O]. 1 . 3 End of Procedure. . Page 155 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page indicates that your transaction has passed funds reservation.

reviewing budget balances in a master budget inquiry. • View T-Accounts. viewing T-Accounts. Upon completion of this lesson. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. In this topic. you will perform an account inquiry. • Review budget balances in a master budget inquiry. You can also view account balances for multiple ledgers. budget. • Perform budget inquiries. journal and subledger transaction information. and processing consolidated balance inquiries. budget inquiries. Procedure Page 156 . Performing Account Inquiries You can perform an account inquiry to view actual. subledger detail. and encumbrance account balances for summary and detail accounts. journal entry inquiries. • Drill down to subledger detail. you will be able to: • Perform account inquiries.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. • Process consolidated balance inquiries. • Perform journal entry inquiries. for both summary and detail accounts when querying on balances for a specific ledger. You can also compute variances between two balance types.

Page 157 . . Vision Operations (USA) link. 2 Click the General Ledger. 4 Click the Inquiry: Account link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. . . . 3 Click the vertical scrollbar.

budget. . and encumbrance account balances for summary and detail accounts. Page 158 . . .Training Guide Oracle EBS R12 General Ledger Step Action 5 Double-click the Inquiry list item. 6 Double-click the Account list item. 7 The Account Inquiry page enables you to perform an account inquiry to view actual.

Page 159 . Enter "Vision Operations (USA)". Enter "Jan1 03". 9 Enter the desired information into the Name field. .Training Guide Oracle EBS R12 General Ledger Step Action 8 Specify a ledger or a reporting currency. 1 Click in the Accounting Periods: To field. 0 . Your data access set must provide read access . . 1 Enter the desired information into the Accounting Periods: From field. 1 Click in the Accounting Periods: From field. Click in the Name field. 2 . to at least one balancing segment value or management segment value to view balances for a ledger.

Enter "Dec-03". • Total to view the cumulative ledger currency balances. 1 Click the Currency Option list. • Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. 3 . • Statistical to only view balances entered using the Statistical currency. Step Action 1 Click the Entered list item. Page 160 . 5 . 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Accounting Periods: To field. 1 Specify the currency type to include in the inquiry using: 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. 0 . 8 . 1 Click in the Accounts: Drilldown Record Indicator field. 2 Click in the Company: Low field. 7 . 2 The Find Accounts page enables you to search for an account. 1 . 1 Enter the desired information into the Entered field. 9 . Page 161 . Enter "USD".

2 Click the OK button. 2 The Journals page displays the journal entry activity for the current account based on 5 your inquiry criteria. . 2 Click the Show Journal Details button. 4 . Enter "03". Page 162 . or Press [Alt+J]. 3 . 2 . or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Company: Low field.

or Press [Alt+D]. 8 . 6 . 2 The Consolidation Drilldown page displays information about the subsidiary balance 7 that was consolidated to the parent. . Step Action 2 Click the Close button. Page 163 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Drilldown button.

9 . or Press [Alt+J]. Page 164 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Show Full Journal button.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. 0 . Page 165 .

or Press [Alt+S]. 2 . 3 . Page 166 . 3 The Summary Balances page displays the summary accounts into which the detail 4 account rolls up. 3 Click the Summary Balances button. or Press [Alt+B]. . 3 The Detail Balances page displays the detail balances for the selected journal.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Detail Balances button. 1 .

3 You have completed the Performing Account Inquiries procedure. or encumbrance journal entry batches for a ledger. . Performing Journal Entry Inquiries You can perform an inquiry using the Find Journals page to obtain information about actual.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. Step Action 3 Click the Close button. budget. 5 . Page 167 . 6 . 7 End of Procedure.

Training Guide
Oracle EBS R12 General Ledger
In this topic, you will perform journal entry inquiries.

Procedure

Step

Action 1 Begin by navigating to the Find Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. .

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Step

Action 3 Click the vertical scrollbar. .

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Step

Action 4 Click the Inquiry: Journal link. . 5 Use the Find Journals page to find journal batches and journal entries. General . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to the Find Journals page. Your search results include information about actual, budget, or encumbrance journal entry batches for a ledger.

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Step

Action 6 Click in the Batch field. . 7 Click the Find button. . or Press [Alt+i]. 8 The Journal Entry Inquiry page displays journal batches or journals that meet your . query criteria in the Find Journals page.

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Step

Action 9 Click in the Batch Status field. . 1 Click the Review Journal button. 0 . or Press [Alt+u]. 1 The Journals page displays detailed information about the selected journal. 1 .

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Step

Action 1 Click the Close button. 2 .

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Step

Action 1 Click the Review Batch button. 3 . or Press [Alt+c]. 1 The Batch page displays detailed information on the selected batch in the Journal 4 Entry Inquiry page. .

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Step

Action 1 You can click Journals to go back to the Journals page. 5 Click the Journals button. . or Press [Alt+J].

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Step

Action 1 Click the Close button. 6 .

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Step

Action 1 Click the Close button. 7 .

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Step

Action 1 Click the Close button. 8 . 1 You have completed the Performing Journal Entry Inquiries procedure. 9 End of Procedure. .

Drilling Down to Subledger Details
When you perform an account or journal inquiry in General Ledger, you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). In this topic, you will drill down to subledger details.

Procedure

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Step

Action 1 Begin by navigating to the Account Balances page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Inquiry:Acct Analysis-Drilldown link. . 5 The Account Balances page enables you to search and view account balances in the . ledgers.

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Step

Action 6 Click in the Account From field. .

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Step

Action 7 Enter the desired information into the Account From field. Enter "01-000-1110-0000. 000".

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.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Account To field. Page 182 .

Page 183 . Enter "01-000-1110-0000. 000".Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Account To field.

Page 184 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Type list.

Page 185 . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Entered list item.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field. 2 . Page 186 .

Enter "USD". 3 . Page 187 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency field.

Page 188 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period From field.

5 . Enter "Sep-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period From field. Page 189 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period To field. 6 . Page 190 .

7 . Page 191 . Enter "Dec-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period To field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Go button. Page 192 . 8 .

2 All the journal entries display for the account you specified.878. 0 .08 link.350.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 7. Page 193 . 9 .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 194 .

Page 195 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. 2 .

Page 196 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You can view a summary of the accounts in the selected ledger. 3 Click the Summary Accounts button. .

Page 197 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the 01-000-1000-T-T link.

Page 198 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar.

Page 199 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Summary Balances link. 6 .

the net activity for the entry.T-accounts can be accessed from General Ledger. 2 You have completed the Drilling Down to Subledger Details procedure. displayed in the T Accounts page. by first drilling down to the Journals page. . the net activity for the entry. the Enter Journals. and the account balance. and Journal Entry Inquiry pages. and the account balance. The system displays information such as the account. 7 . displayed in the Activity Summary page. You can also choose to view journals or subledger accounting entries as an activity summary report. 8 End of Procedure. Page 200 . The page displays information such as the account. T-accounts can also be accessed by an account inquiry. the activity detail.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. Journals. Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format.

. Procedure Step Action 1 Begin by navigating to the Journals Entry Inquiry page. you will view T-Accounts using the T Accounts page. . Click the vertical scrollbar. . . Vision Operations (USA) link. 2 Click the General Ledger. 3 Click the vertical scrollbar. Page 201 . 4 Click the Inquiry: Journal link.Training Guide Oracle EBS R12 General Ledger In this topic.

8 The Journal Entry Inquiry page displays journal batches and journal entries. Page 202 . .Training Guide Oracle EBS R12 General Ledger Step Action 5 The Find Journals page enables you to find journal batches and journal entries. 7 Click the Find button. . . depending on your navigation to the Find Journals page. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. . Step Action 6 Click in the Batch field. or Press [Alt+i].

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Batch Status field. 1 Click the Review Journal button. . Page 203 . 1 . 1 The Journals page displays detailed information about the selected journal. 0 . or Press [Alt+u].

1 The T Accounts page displays General Ledger journals or subledger accounting 3 entries in a graphical T-account format.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T Accounts. or Press [Alt+c]. account. and the account balance.. the net activity for the entry. The system displays information such as the .. Page 204 . button. 2 . the activity detail.

the net activity 5 for the entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Activity Summary button. or Press [Alt+m]. . Page 205 . 1 The Activity Summary page displays information such as the account. and the account balances for journal or subledger entries. 4 .

6 . 1 The Options page enables you to specify the display options and the default window 8 that will open the next time you view T-accounts. . For example. you can view T-Accounts by full accounting flexfield or by segment.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. You can also choose whether account balances should be displayed. . Page 206 . 1 You can click the Options button and specify the default page that will open the next 7 time you want to view T-accounts.

In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 9 . . you can drill down from summary balances to detail account balances. In addition. Procedure Page 207 . 2 You have completed the Viewing T-Accounts procedure. 0 End of Procedure. Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. you will perform a budget inquiry. and checks for budget variances and violations. General Ledger compares summary balances between your master and detail budgets. and then to budget journal details.

. . 3 Click the vertical scrollbar. 5 The Budget Inquiry page enables you to perform online inquiries about your master . . 4 Click the Inquiry: Budget link. Vision Operations (USA) link. Page 208 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Budget Inquiry page. Click the vertical scrollbar. and detail budgets. . 2 Click the General Ledger.

. 9 Enter the desired information into the Budget field. However. (USA)". you must enter a budget which has at least one open budget year.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the Ledger and Budget you want to review. You can enter a master budget. . . . 0 . detail budget. 8 Click in the Budget field. Enter "Jan1 01". Enter "Bis Corporate". 1 Enter the desired information into the Accounting Periods: From field. Enter "Vision Operations . 7 Enter the desired information into the Ledger field. or a budget not associated with a master-detail relationship. Page 209 . 1 Click in the Accounting Periods: From field. Click in the Ledger field.

Enter "Dec-01". 7 . 9 . 6 . 0 . 1 The Find Accounts page enables you to search for an account. 2 The Budget Balances page displays summary balances for the master budget.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 8 . 1 Click in the Summary Accounts field. or Press [Alt+B]. 1 Click in the Summary Accounts drop-down field. 1 . 1 Enter the desired information into the Accounting Periods: To field. 1 Enter the desired information into the Company: Low field. 1 Click the OK button. 2 Click the Show Balances button. Enter "01". 2 . Page 210 . 4 . 5 . or Press [Alt+O]. 1 Click in the Company: Low field. 3 .

2 . 2 You have completed the Performing Budget Inquiries procedure. Page 211 . or show only those periods for which the sum of the detail budget balances exceeds the master budget balance. you can view summary balances for the master budget and drill down to the detail balances. 3 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. you will review budget balances in a master budget. You can also see master and detail budgets together. Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. In this topic. .

specifying a master budget. . . Vision Operations (USA) link. Click the vertical scrollbar. 2 Click the General Ledger. 4 Click the Inquiry: Budget link. . Enter your budget inquiry criteria. . 3 Click the vertical scrollbar. 5 The Budget Inquiry page enables you to review the budget balances. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Inquiry page. Page 212 .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Ledger field. 7 Enter the desired information into the Ledger field. (USA)". . . 1 Enter the desired information into the Accounting Periods: From field. . 8 Click in the Budget field. Enter "Jan1 01". 9 Enter the desired information into the Budget field. Enter "Bis Corporate". Page 213 . Enter "Vision Operations . 1 Click in the Accounting Periods: From field. 0 . .

1 Click in the Company: Low field. 1 Enter the desired information into the Accounting Periods: To field. 1 Click in the Summary Accounts field. or Press [Alt+O]. 1 The Find Accounts page enables you to search for your account. 1 Enter the desired information into the Company: Low field. 2 . 2 Click the Show Balances button. 9 . 8 . or Press [Alt+B]. 2 The Budget Balances page displays the period-to-date (PTD) Master Balance for 1 every period in the inquiry . 1 Click the OK button. 0 . 6 . for the master budget and summary account you specified. 1 Click in the Summary Accounts drop-down field. Enter "Dec-01". range.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. Page 214 . Enter "01". 4 . 5 . 3 . 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 4 . 2 Click the Detail Accounts button to review the budget balances for the detail accounts 3 that roll up into the summary account for the selected period. 2 . or Press [Alt+S]. . 2 Click the Summary Balances button. Click the Detail Accounts button. or Press [Alt+D]. Page 215 .

review consolidation journal entries and review subsidiary account balances. In this topic. you can drill down to account balances. 5 . 6 End of Procedure. subsidiary ledger. . 2 You have completed the Reviewing Budget Balance in a Master Budget procedure. you will perform consolidated balance inquiries. subsidiary ledger entries and details. Procedure Page 216 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. Processing Consolidated Balance Inquiries From your consolidated parent ledger.

Vision Operations (USA) link. Step Action 5 Double-click the Inquiry list item. 3 Click the vertical scrollbar. . Click the vertical scrollbar. Page 217 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. . 4 Click the Inquiry: Account link. . 6 Double-click the Account list item. . . 2 Click the General Ledger.

Page 218 . and encumbrance account balances for summary and detail accounts.Training Guide Oracle EBS R12 General Ledger Step Action 7 The Account Inquiry page enables you to perform an account inquiry to view actual. 1 Enter the desired information into the Accounting Periods: To field. 9 Enter the desired information into the Accounting Periods: From field. 1 Click in the Accounting Periods: To field. 1 . Enter "Jan. Step Action 8 Click in the Accounting Periods: From field. . . Enter "Dec-03". 0 . budget. 03".

Page 219 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Option list. Step Action 1 Click the Entered list item. 2 . 3 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. 7 . Page 220 . Enter "USD". 6 . 1 The Find Accounts page enables you to search for an account. 1 Enter the desired information into the Entered field. 4 . 8 . 5 . 1 Click in the Company: Low field. 1 Click in the Accounts: Drilldown Record Indicator field.

0 . 2 Click the OK button. 2 Choose the Show Journal Details button to drill down to the Journals page. . 2 The Journals page displays the journal entry activity for the current account based on 2 your inquiry criteria.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Company: Low field. 9 . . or Press [Alt+O]. Enter "03". 1 Click the Show Journal Details button. Page 221 . or Press [Alt+J].

or Press [Alt+B]. 2 Click the Close button. 3 . 4 . 6 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Detail Balances button. 2 The Detail Balances page displays the detail balance for the selected journal entry. 5 . Page 222 . 2 You have completed the Processing Consolidated Balance Inquiries procedure. .

and budget periods. • Copy budget amounts from an existing budget. Procedure Page 223 . In this topic. You can create budget hierarchies by assigning lower-level budgets to a master budget. Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. • Assign a budget period. you will define budgets.Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation. This enables you to track budgeted amounts against your control budget. • Open a budget period. you will be able to: • Define budgets. Upon completion of this lesson. You can use AutoCopy to create a new budget from an existing budget. management.

4 Click the Budget: Define: Budget link. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. Vision Operations (USA) link. 5 The Define Budget page enables you to create or copy budgets if your data access set . . 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. . provides read and write access to the ledger and all of its balancing segment values or management segment values. . 2 Click the General Ledger. Click the vertical scrollbar. . Page 224 .

9 Enter the desired information into the Description field. 1 You have completed the Defining Budgets procedure. 5 . 6 . 2 . Enter "Human Resources . 7 Enter the desired information into the Budget field. Enter "Jan-07". Enter "Sep-07". . 1 Enter the desired information into the Budget Periods: Last field. 4 . 8 Click in the Description field. 7 End of Procedure. Department budget". 1 Enter the desired information into the Status field. Enter "H. 1 . BUDGET". Enter "Open". 1 Click the Save button. 1 Click in the Budget Periods: Last field. 1 Enter the desired information into the Budget Periods: First field. 0 . 3 . Page 225 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field.R. . . 1 Click in the Status field. 1 Click in the Budget Periods: First field. .

Procedure Step Action 1 Begin by navigating to the Define Budgets page. . 2 Click the Budgets: Define: Budget link. In this topic.Training Guide Oracle EBS R12 General Ledger Assigning Budget Periods Create a budget to represent a collection of estimated amounts for a range of accounting periods. . Page 226 . You can create budget hierarchies by assigning lower-level budgets to a master budget. you will assign budget periods. You can use AutoCopy to create a new budget from an existing budget. Click the vertical scrollbar. This enables you to track budgeted amounts against your control budget.

you cannot change the first period. Once you save the . Step Action 4 Enter the desired information into the Budget field. . Enter "Open". Enter "CORPORATE". Page 227 . . 5 Click in the Description field. . . enter the first period of your budget. 8 Enter the desired information into the Status field.Training Guide Oracle EBS R12 General Ledger Step Action 3 In the Define Budget page. budget. Enter "5 Year". . 6 Enter the desired information into the Description field. 7 Click in the Status field.

In this topic you will learn how to open a budget period using the Define Budget page. 1 Click in the Budget Periods: Last field. 1 . Opening a Budget Period Budget periods must be opened before data can be input and analyzed for defined budget. 4 End of Procedure. 0 . Enter "Jan-06". Enter "Dec-10". 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Budget Periods: First field. 3 . Enter the desired information into the Budget Periods: Last field. . 1 Enter the last period for your budget. and can span an unlimited number of fiscal years. Procedure Page 228 . . . 1 You have completed the Assigning Budget Periods procedure. Your budget can include up to sixty periods per 2 year. 1 Enter the desired information into the Budget Periods: First field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. 2 Click the General Ledger. Click the vertical scrollbar. . . . . 4 Click the Budgets : Define : Budget link. 5 Use the Define Budget page to define and open budget periods. Vision Operations (USA) link. . 3 Click the vertical scrollbar. Page 229 .

R. Page 230 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. . or Press [E]. 7 Click the Query By Example menu. 0 . 8 Click the Enter menu. . Budget". . 1 Enter the desired information into the Budget field. Enter "H. . or Press [Alt+V]. 9 Click in the Budget field.

1 . 1 Click the View menu. or Press [Alt+V]. 1 Click the OK button. 4 . 5 . 3 . 1 Click the Query By Example menu. 7 . 1 Click the Open Next Year button. Page 231 . or Press [Alt+O]. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. or Press [Alt+O]. 6 . or Press [Alt+Y]. 1 Click the Run menu. or Press [R]. 1 Click the Yes button. 2 .

0 . Step Action 2 Click the Specific Requests option. or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Requests menu. 8 . 1 The Find Requests page enables you to search for the requests you submitted based on 9 specified search criteria. 2 Click in the Request ID field. . 1 . Page 232 .

In this topic. . 2 You have completed the Opening a Budget Period procedure. Copying Budget Amounts from a Budget The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. 3 . or Press [Alt+i]. Enter "5175005". you will copy budget amounts from a budget. 2 . 2 Click the Find button. Procedure Page 233 . You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. 4 End of Procedure.

Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. . 5 The Define Budget page enables you to create or copy budgets if your data access set . Page 234 . 4 Click the Budgets: Define: Budget link. provides read and write access to the ledger and all of its balancing segment values or management segment values. 3 Click the vertical scrollbar. . Vision Operations (USA) link. . 2 Click the General Ledger.

1 Click in the Status field. . 8 Click in the Description field. 9 Enter the desired information into the Description field. Enter "Open". .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . amounts from existing budget". 1 . 7 Enter the desired information into the Budget field. Enter "CORPORATE 2003". Enter "Auto copying budget . 1 Enter the desired information into the Status field. 0 . Page 235 .

or Press [Alt+Y]. 1 Click the AutoCopy. 1 Click the Yes button. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget Periods: First field.. Page 236 . Enter "Dec-03". 3 . 4 . 0 . 7 . 1 Click in the Budget Periods: Last field. 1 Click the CORPORATE 2002 list item. 1 Enter the desired information into the Budget Periods: Last field. 1 Enter the desired information into the Budget Periods: First field. button. 8 . 6 . 1 Click the OK button. 2 Click the View menu. or Press [Alt+A]. 5 . or Press [Alt+O]. 2 . 9 .. Enter "Jan-03".

2 Click in the Request ID field. 1 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Requests menu. Page 237 . . or Press [R]. 2 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. 3 . Step Action 2 Click the Specific Requests option.

8 End of Procedure. 2 Click the Find button. 2 The Requests page enables you to view request status information. Page 238 . drill down to view 7 details. 5 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request ID field. . Enter "5175018". . and access the Diagnostics page. 6 . log and output information. 2 You have completed the Copying Budget Amounts From a Budget procedure.

and defining new budget organizations.and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager. Before you define a budget organization you must define your ledger using Accounting Setup Manager. view.Training Guide Oracle EBS R12 General Ledger Managing Budget Organizations Managing Budget Organizations enables you to add or change individual accounts. Upon completion of this lesson. you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts Defining Budget Organizations You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. assigning account ranges. Procedure Page 239 . you will define a budget organization using the Define Budget Organization page. You can optionally.define definition access sets and assign them to Responsibilities if you want to secure use. password protection for the organization. In this topic. or modify access to your Budget Organization.

existing budget organizations. . This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. 2 Click the General Ledger. 3 Click the vertical scrollbar. If you have defined at least one budget organization. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. delete or copy ranges of Accounting Flexfields to your budget organizations. Page 240 . Click the vertical scrollbar. Vision Operations (USA) link. Vision Operations(USA). You can review. responsibility General Ledger. . 5 Use the Define Budget Organization page to define budget organizations or update . 4 Click the Budgets: Define: Organization link. assign.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. Select the . . but may want to add them later. or if you do not currently need specialized budget organizations.

Page 241 . Organization". Enter "Human Resources . 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. . 7 To define a new budget organization that includes only specific ranges of accounts. Budget organization names must be unique for a ledger. you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization. Enter "H. If you have defined at least one budget organization. enter a unique name in the Organization field. . Enter the desired information into the Organization field. . 8 Click in the Description field. Budget Organization".R.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 You can specify the display sequence in the Display Sequence field for your account 0 segments. 1 Click in the Department field. 1 In the Display Sequence page. 3 . for each segment. Enter "4". 9 . 1 Enter the desired information into the Sub-Account field. 6 . Enter "1". 5 . Enter "2". enter a unique sequence number 1 from 1 to n. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. Click in the Display Sequence field. Page 242 . 1 Click in the Product field. Enter "3". 1 Click in the Sub-Account field. . 1 Enter the desired information into the Company field. 1 Enter the desired information into the Account field. 8 . . 4 . where n is the number of segments in your account. 1 Click in the Account field. 7 . 1 Enter the desired information into the Department field.

1 . 2 Click the OK button. budget journals. 2 You have completed defining a budget organization using the Define Budget 3 Organization page. You can calculate budget formulas and mass budget journals. Procedure Page 243 . Enter "5". In this topic. . and transfer budget amounts in any currency. or Press [Alt+O]. upload budget amounts. Assigning Account Ranges to Budget Organizations You can enter budget amounts. 0 . 2 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Product field. End of Procedure. 2 . you will learn to assign account ranges to budget organizations.

. You can review. Click the vertical scrollbar. assign. . 2 Click the General Ledger. Page 244 . budget organization.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. Vision Operations (USA) link. . 5 The Define Budget Organization page enables you to specify accounts by defining a . delete or copy ranges of Accounting Flexfields to your budget organizations. 3 Click the vertical scrollbar. You must define at least one budget organization before you can enter budget amounts. . then assigning appropriate accounts to that organization. 4 Click the Budgets: Define: Organization link. Use this window to define budget organizations or update existing budget organizations.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. Enter "H. or Press [E]. . . 1 Click the View menu. Page 245 . 7 Point to the Query By Example menu. Organization". 9 Enter the desired information into the Organization field. . or Press [Alt+V]. or Press [Alt+V]. 8 Click the Enter menu.R. . 0 .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Point to the Query By Example menu. 1 Click the Run menu. or Press [R]. Page 246 . 3 . 1 Click the Ranges button. 4 . 1 The Account Ranges page contains ranges of accounts that make up the budget. 2 . or Press [Alt+R].

1 Click in the Department: Low field. 2 Enter the desired information into the Sub-Account: Low field. 2 Enter the desired information into the Department: Low field. 4 . Page 247 . . 1 Click in the Accounts: Low field. 5 . 8 . Enter "01". 2 . 1 The Operations Accounting Flex page enables you to enter specified accounts within 7 the designated account range. 6 . Enter "6100".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 3 . Enter "0000". 2 Enter the desired information into the Account: Low field. 9 . 1 . Enter "6175". 0 . 2 Enter the desired information into the Account: High field. Enter "760". Enter "10". 2 Click in the Account: Low field. 1 Enter the desired information into the Company: Low field.

8 . or Press [Alt+V]. 6 . or Press [Alt+O]. Page 248 . 3 Click the View menu. Enter "000". 2 Enter the desired information into the Product: Low field. 2 Click the Save button. 2 Click the OK button. or Press [Alt+O]. 9 . 1 . . or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Product: Low field. 2 Click the OK button. 0 . 7 . 5 . 3 Click the Requests menu. 3 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria.

Page 249 . drill down to view 7 details.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Specific Requests option. 6 . and access the Diagnostics window. 3 . or Press [Alt+i]. 3 Click the Find button. 3 Click in the Request ID field. 5 . log and output information. 3 Enter the desired information into the Request ID field. 4 . . 3 The Requests page enables you to view request status information. Enter "5175080".

8 . or Press [Alt+p]. Page 250 . Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise. you must enter the password before reviewing. 3 You have completed the Assigning Account Ranges to Budget Organizations 9 procedure. entering. When a budget organization has password protection. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. or changing budget information for any account within that budget organization. End of Procedure. you can distribute budgeting responsibilities among your various organization managers.

4 Click the Budgets: Define: Organization link. 2 Click the General Ledger. . Page 251 . . . Procedure Step Action 1 Begin by navigating to the Define Budget Organization page. Vision Operations (USA) link. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger In this topic. . you will protect a budget organization with a password using the Define Budget Organization page. Click the vertical scrollbar.

. . Step Action 6 Click in the Organization field. . 7 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action 5 The Define Budget Organization page enables you to define an organization. or Press [Alt+V]. . Page 252 . 9 Click the Enter menu. . 8 Click the Query By Example list.

1 Click the Run menu. 1 Click the Query By Example list. 1 Click the Set Password button. or Press [Alt+V]. 1 Enter the desired information into the Organization field. 1 . Organization". Enter "H. Page 253 . 0 . 1 Click the View menu. 3 . or Press [Alt+S]. 2 .R. or Press [R]. 4 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [E].

7 . 1 Click the OK button. Enter "welcome".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the New Password field. 5 . 8 . Enter "welcome". 1 Enter the desired information into the New Password field. Page 254 . 1 Click the OK button. 6 .

2 You have completed the Protecting a Budget Organization with a Password procedure. you will learn to add or change individual accounts. . 9 . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. or you can temporarily delete accounts from the budget organization. You can add new accounts to your budget organization that fall within the designated range. 0 End of Procedure. General Ledger sorts the accounts in ascending order by ordering segment value. Procedure Page 255 . Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization.

4 Click the Organization link. budget organization. Vision Operations (USA) link. Use this window to define budget organizations or update existing budget organizations. delete or copy ranges of Accounting Flexfields to your budget organizations. assign. . 2 Click the General Ledger. . 5 The Define Budget Organization page enables you to specify accounts by defining a . then assigning appropriate accounts to that organization.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. You can review. . You must define at least one budget organization before you can enter budget amounts. Page 256 . . 3 Click the vertical scrollbar. Click the vertical scrollbar.

9 Click the Enter menu. . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. 1 Enter the desired information into the Organization field. Page 257 . or Press [Alt+V]. . . . 7 Click the View menu. Organization". Enter "H. or Press [E].R. 8 Point to the Query By Example menu.

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Step Action 1 Click the View menu. 1 . or Press [Alt+V]. 1 Point to the Query By Example menu. 2 . 1 Click the Run menu. 3 . or Press [R]. 1 Click the Ranges button. 4 . or Press [Alt+R]. 1 The Account Ranges page contains ranges of accounts that make up the budget. 5 .

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Step

Action 1 Click the Range Assignments button. 6 . or Press [Alt+a]. 1 The Account Assignments page enables you to assign, upload, and transfer budget 7 amounts in any currency. .

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Step

Action 1 Click in the Account field. 8 . 1 Enter the desired information into the Account field. Enter "01-760-6165-0000-000". 9 . 2 Click the Save button. 0 . 2 You have completed the Adding or Changing Individual Accounts procedure. 1 End of Procedure. .

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Budget Formulas
Budget Formulas includes information on creating a budget formula entry, entering budget formula entry lines, copying existing budget formulas, and changing a budget formula entry. Upon completion of this lesson, you will be able to: • Create a budget formula entry. • Enter a budget formula entry line. • Copy existing budget formulas. • Change a budget formula entry.

Creating a Budget Formula Entry
Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year. When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create a budget formula entry using the Define Budget Formula page.

Procedure

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Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to create a budget formula entry. . In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

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Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates. 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 .

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Step Action 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Use the Effective Dates: From/To fields to enter a range of effective dates to limit use 3 of the budget formula to a specific time . interval. Note that the effective dates are based on the system date. Users will be prevented from generating budget formulas if the system date falls outside the effective date range. 1 Click in the Effective Dates: From field. 4 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN5 2008". . 1 Click in the Effective Dates: To field. 6 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN7 2008". . 1 Click the Save button. 8 . 1 You have completed creating a budget formula entry using the Define Budget 9 Formula page. . End of Procedure.

Creating Budget Formula Entry Lines
When you create budget formula entries, you will also create budget formula entry lines. Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current period, prior period or same period last year.

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When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries, and each entry contains one or more formulas. In this topic, you will create budget formula entry lines, using the Define Budget Formula page.

Procedure

Step

Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. .

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Step Action 5 Before you create budget formula entry lines, you will use the Define Budget . Formula page to create a budget formula entry. In this page, you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.

Step

Action 6 Click in the Recurring Batch: Batch field. . 7 Enter the desired information into the Recurring Batch: Batch field. Enter "Training . - Jan 2008". 8 In the Journal Entry region, you will enter the details of the formula entry journal, . currency and category as well as the effective dates.

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Step Action 9 Click in the Journal field. . 1 Enter the desired information into the Journal Entry: Journal field. Enter 0 "Training". . 1 Click in the Journal Entry: Category field. 1 . 1 Enter the desired information into the Journal Entry: Category field. Enter "AP 2 Costs". . 1 Click in the Effective Dates: From field. 3 . 1 Enter the desired information into the Effective Dates: From field. Enter "01-JAN4 2008". . 1 Click in the Effective Dates: To field. 5 . 1 Enter the desired information into the Effective Dates: To field. Enter "31-JAN6 2008". . 1 Once you have created the budget formula entry, you will use the Lines button on the 7 Define Budget Formula page to enter the formula. . 1 Click the Lines button. 8 . or Press [Alt+n].

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Step Action 1 You will use the Journal Entry Lines page to enter the details of line, line description, 9 account information as well as to enter a formula. . 2 In the Line field, enter a line number to set the order of your recurring journal entry 0 lines. .

Step

Action 2 Click in the Line field. 1 . 2 Enter the desired information into the Line field. Enter "1". 2 .

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Step Action 2 Click in the Account field. 3 . 2 In the Account field, enter the account whose budget amount you want to calculate 4 with a formula. . 2 Enter the desired information into the Account field. Enter "01-110-6100-0000-000". 5 . 2 In the Step field, enter a Step number to specify the order in which you want to process 6 the steps in . your formula. Each formula can contain an unlimited number of steps. 2 Click in the Formula: Step Number field. 7 . 2 Enter the desired information into the Formula: Step Number field. Enter "1". 8 . 2 You will now enter a factor for the formula step using the Amount or the Account 9 field. . There are two types of factors you can use. You can: • Enter a fixed amount in the Amount field. • Specify an account in the Account field to use a balance in the formula calculation. You can use standard, end-of-day, or average balances in your formula lines. You will enter a fixed amount to enter a factor for the formula step using the Amount field. 3 Click in the Formula: Amount field. 0 . 3 Enter the desired information into the Formula: Amount field. Enter "1500". 1 .

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Step Action 3 Click the Save button. 2 . 3 You have completed creating budget formula entry lines using the Define Budget 3 Formula page. . End of Procedure.

Copying Existing Budget Formulas
You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch. In this topic, you will copy an existing budget formula using the Define Budget Formula page.

Procedure

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Step Action 1 Begin by navigating to the Define Budget Formula page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Formula link. . 5 You will use the Define Budget Formula page to copy an existing budget formula. . In this page, you will enter a Batch Name, Description, and Ledger for the new budget formula batch. Note that if you use reporting currencies (journal or subledger level), you can enter a reporting currency instead of a ledger.

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1 . Your budget formulas can be simple or complex.. You can modify the budget formula entries you copied. 1 Use the Source Batches page to enter the Source Batch whose formulas you want to 0 copy. Note that you can only copy budget formula batches for the same ledger or reporting currency. . 8 Choose the AutoCopy button to copy the existing budget formula.Feb 2008". or Press [Alt+A]. Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. .Jan 2008 list item. 1 Click the OK button. End of Procedure. 1 You have completed copying an existing budget formula using the Define Budget 4 Formula page. 1 Click the Training . 7 Enter the desired information into the Recurring Batch: Batch field. . You can use any combination of fixed amounts and account balances. including actual Page 272 .. 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Recurring Batch: Batch field. 3 . 2 . Enter "Training . . or Press [Alt+O]. button. 9 Click the AutoCopy. . .

When you define budget formulas. The batch contains one or more budget entries. Page 273 . you will change a budget formula entry. prior period or same period last year. and period-to-date or year-to-date balances from the current period. . Use budget batches and entries to group your budget formulas. you create a budget formula batch. Click the vertical scrollbar. statistics. and each entry contains one or more formulas. In this topic.Training Guide Oracle EBS R12 General Ledger or budget amounts. 2 Click the General Ledger. Vision Operations (USA) link. . Procedure Step Action 1 Begin by navigating to the Define Budget Formula page.

. Step Action 6 Click the Find. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 5 Use the Define Budget Formula page to create a budget formula batch or budget . 4 Click the Budgets: Define: Formula link. formula entry. to enter a budget formula entry line.. 8 Click the Training 2008 list item. button. . . . and to copy budget formulas from an existing batch. Page 274 . you want to change. 7 Use the Find Recurring Batches page to query the name of the budget formula batch .

. or Press [Alt+O]. 1 Click the Lines button. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the OK button. or Press [Alt+n]. Page 275 . 1 Use the Journal Entry Lines page to review or change the formula entry lines. 1 .

5 . 4 . 1 Click in the Formula: Amount field. 6 . 1 Click in the Formula: Step Number field. 1 Click the Save button. 7 . . 0 End of Procedure. Page 276 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 3 . 2 You have completed the Changing a Budget Formula Entry procedure. 1 Click in the Account field. 2 . Enter "01-110-6100-0000-000". 1 Enter the desired information into the Account field. Enter "1". 1 Enter the desired information into the Formula: Step Number field. 9 . 8 . Enter "1600". Enter "1". 1 Enter the desired information into the Formula: Amount field.

you will enter budget amounts for multiple accounts. Procedure Page 277 . • Create unposted journal batches. you will be able to: • Enter budget amounts for multiple accounts. Budget rules enable you to distribute budget amounts for all periods. journal entries. rules to distribute amounts. Upon completion of this lesson. You can enter budget amounts for each account in the budget organization one-by-one. • Enter budget journals. In this topic.Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances. or you can use worksheet mode to enter budgets for several accounts at once. • Enter budget rules. and journal batches. • Export a budget worksheet.

5 Click in the Budget Organization field. Step Action 4 Enter the desired information into the Budget field. Click the vertical scrollbar. . Page 278 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. Enter "CORP BUD 2003-6". . 2 Click the Budgets: Enter: Amounts link. . 3 The Enter Budget Amounts page enables you to enter the amounts for your budget. You cannot enter amounts for a budget that is frozen. . .

1 The Find Accounts page enables you to query the accounts within the chosen budget 3 organization for which you want to enter budgets. Enter the desired information into the Budget Organization field. you must enter the password before you can enter budget amounts. 9 Click in the To field. . budget organization is password-protected. . 8 Enter the range of accounting periods to which you want to budget. Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. Enter "01". You can specify one or more segment values (or wildcards) to restrict the query. Enter "Operations". 2 . 5 . 4 . . 1 The Worksheet Mode tab enables you to review and enter budget amounts for several 0 accounts at once. 1 Click in the Department: Low field. Enter "Jan06". Page 279 . 7 Click in the Accounting Periods From field. 6 . Enter the desired information into the Accounting Periods From field. 1 Click in the Account field. 1 Click the Worksheet Mode tab. . If the . 1 . 1 Click in the Company: Low field. 1 Enter the desired information into the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. .

1 . 4 . 2 Click in the Jan-06 field. Enter "10000". 9 . 2 Enter budget amounts for accounts and periods in the designated range. 2 . or Press [Alt+Y]. 2 Select the Post button to submit a concurrent request that updates your account budget 3 balances. Page 280 . 1 Click the OK button. 5 . 8 . Enter "1000". . 7 . 2 Enter the desired information into the Jan-06 field. Enter "600". .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. or Press [Alt+P]. 0 Enter the desired information into the Jan-06 field. 2 Click the Yes button. 1 Click in the Jan-06 field. Click the Post button. or Press [Alt+O]. 2 Click the OK button.

Procedure Page 281 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. you will entering budget rules to distribute budget amounts. In this topic. 2 You have completed the Entering Budget Amounts for Multiple Accounts procedure. . You can use budget rules to help you enter budgets quickly and easily. 6 End of Procedure.

. Step Action 4 Enter the desired information into the Budget field. . Page 282 . 2 Click the Budgets: Enter: Amounts link. 5 Click in the Budget Organization field. Enter "CORP BUD 2003-6". Click the vertical scrollbar. . 3 The Enter Budget Amounts page enables you to enter the budget rules to distribute . . budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page.

1 Enter the desired information into the Company: Low field. 9 Click in the To field. 1 The Find Accounts page enables you to query the account for which you are entering 3 budgets. 1 The Single Row Mode tab enables you to review and enter budget information for one 0 account at a time. 4 . 8 Enter the range of accounting periods to which you want to budget. 2 . 1 Click in the Company: Low field. 1 Click the Single Row Mode tab.Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. . Enter "01". . 6 . If the . 5 . 1 Click in the Department: Low field. Enter "Jan06". 7 Click in the Accounting Periods From field. budget organization is password-protected. Enter the desired information into the Budget Organization field. Enter the desired information into the Accounting Periods From field. . Page 283 . 1 . 1 Click in the Account field. Enter "Operations". you must enter the password before you can enter budget amounts. . You will also see a total for all budget periods when you use the . Single Row mode.

7 . Page 284 . or Press [Alt+R]. Enter "600". 9 . . or Press [Alt+O]. 2 The Budget Rules page enables you to choose the rule you want to use to calculate 0 and distribute budget amounts for the account.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. 1 Click the OK button. 8 . 1 Click the Budget Rules button.

2 . Step Action 2 Click the Repeat Per Period list item.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Rule list. 1 . Page 285 .

or Press [Alt+A]. 2 Click the Apply button. 3 . 2 Click the OK button. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount field. Enter "100". . 5 . 2 Enter the amount you want to use with your budget rule. 4 Enter the desired information into the Amount field. Page 286 .

Page 287 . 2 Click the Save button. Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. End of Procedure. 2 You have completed the Entering Budget Rules to Distribute Budget Amounts 9 procedure. 8 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Total field. . You can use budget rules to calculate budget journal amounts automatically. Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances.

the journal amounts update existing budget balances. Click the vertical scrollbar. . Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page.Training Guide Oracle EBS R12 General Ledger When you post budget journals. Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic. you will enter budget journals using the Enter Budget Journals page. You can review and change your budget journals before posting them. Page 288 .

3 You will use the Enter Budget Journals page to enter the budget journals for the . you must have Use access to the budget organization to be able to use it for budget entry. You cannot use a budget that is frozen. 4 In the Budget Organization field. . you want to budget. you must enter the password before you can enter budget journals. Page 289 . budget you want to update.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Budgets: Enter: Journals link. . specify the organization for the account to which . Step Action 5 Click in the Budget Organization field. Note that if your budget organization has been secured using definition access sets. If the budget organization is password-protected.

Enter "500". 4 End of Procedure. 2 . 1 Enter the desired information into the Company: Low field. 7 . . Enter "01". Note: If you want to use budget rules to calculate and distribute budget amounts. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Company: Low field. 1 Enter the desired information into the Department: Low field. 2 Enter the desired information into the Debit field. 2 You have completed entering budget journals using the Enter Budget Journals page. . Enter "1000". 1 Click in the Department: Low field. 2 Click the Save button. 0 . 3 . 2 When you save your entries. Page 290 . 1 Once you have specified the account details. 2 Click in the Debit field. 1 . the journal amounts updates existing budget balances. you do not have to enter journal amounts. 6 . enter a debit or credit amount for each 9 period in the Debit and Credit fields. 8 .

In this topic. you must check and reserve funds for the budget journal batches. Click the vertical scrollbar. 2 Click the Budgets: Enter: Journals link.Training Guide Oracle EBS R12 General Ledger Creating Unposted Journal Batches After you enter budget journals. Page 291 . Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page. you will create unposted journal batches using the Enter Budget Journals page. you will run journal import to create unposted journal batches. . If you are using budgetary control. .

including the budget debit and credit amounts. . "Operations". 6 Click in the Accounting Periods From field. Enter "Jan. . 8 Click in the To field. Step Action 4 Click in the Budget Organization field. 5 Enter the desired information into the Budget Organization field. Page 292 .Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Enter Budget Journals page to enter your budget journal . information. 7 Enter the desired information into the Accounting Periods From field. 06". Enter . .

1 Enter the desired information into the Company: Low field. enter the budget debit and credit amounts.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Journal Mode tab. . 1 Click in the Department: Low field. 4 . 1 Once you find the account. Enter "01". 1 Click in the Account field. 1 Enter the desired information into the Department: Low field. 1 Click in the Company: Low field. 7 . 1 Click the OK button. Page 293 . 3 . 8 . 6 . 1 In the Find Accounts page. or Press [Alt+O]. 2 . 5 . . you will enter the details of the account. 1 . 1 Select the Journal Mode tab in the Enter Budget Journals page to enter budget 0 amounts in a journal format. Enter "500".

enter a unique journal batch name in the Journal Batch 3 field. Enter "5000". 2 . 2 In the Create Journals page. 2 To create a budget journal batch. .. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Debit field. You will also use this page to enter a category for your budget journal batch in the Category field. Page 294 . 0 . 2 Enter the desired information into the Debit field.. 9 . 2 Click the Create Journals. or Press [Alt+J]. button. you will click the Create Journals button.

. 4 . 2 Click in the Category field. Page 295 . Enter "Adjustment". 2 Once you have entered the values for the journal batch and category.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Journal Batch field. 6 . . Enter "CORP BUD 20035 6 ADJ 01". 2 Enter the desired information into the Journal Batch field. 2 Enter the desired information into the Category field. click the Done 8 button and save your changes. 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Done button. 2 . Step Action 3 Click the Save button. 3 Navigate back to the Create Journals page to check funds or to reserve funds. 3 Click the Create Journals.. Page 296 . 0 . button. or Press [Alt+D]. 9 . 1 ..

4 . 3 You will use the Create Journals page to reserve funds. 3 . Step Action 3 Click the Reserve Funds button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J]. Page 297 . Select the Reserve Funds button to reserve funds for the budget journal batches. Select the Check Funds button to verify available funds for the budget journal batch. or Press [Alt+R].

or Press [Alt+i]. 3 Click the OK button. . you can review the results of your funds 9 action request. Note: Once your funds reservation has passed. or Press [Alt+O]. 6 . 3 In the Budgetary Control Results page. your funds status will change to Passed or Failed. .Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page will display to confirm that your transaction has passed funds 5 reservation. you cannot change your budget journal amounts unless you first unreserve the funds. 8 . 3 Click the View Results button in the Create Journals page to open the Budgetary 7 Control Results page. The Funds Status changes to In Process after you click Check Funds or Reserve Funds. 3 Click the View Results button. After the funds check or reservation process completes. Page 298 . .

0 . Page 299 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Account Combination link.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Close Window link. Page 300 .

and then automatically upload your revised budget amounts to General Ledger. or Press [Alt+D]. 3 . 4 You have completed creating unposted journal batches using the Enter Budget 4 Journals page. modify it in Excel. End of Procedure. 2 . Page 301 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Done button. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. or Press [Alt+O]. . 4 Click the OK button.

you will export a budget worksheet using the Budget Wizard. . 2 Click the General Ledger. By using Excel to create budget worksheets.Training Guide Oracle EBS R12 General Ledger You can also analyze budgets by downloading both actual and budget balances from General Ledger. making it possible to edit them later. In this topic. Vision Operations (USA) link. even when you are disconnected from your corporate database. Procedure Step Action 1 Begin by navigating to the Budget Wizard page. Page 302 . or perform budget analysis work on a different PC. then using Excel to perform comparisons between the actual and budget values. Click the Vertical scrollbar. you can easily save your worksheets to your local hard disk or floppy disk. .

4 You will use the Document Parameters page to enter the selection criteria parameters . account details. 5 In the Budget field. Page 303 . organization. such as budget.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Budgets: Launch Budget Wizard link. . select a budget that you have defined in Oracle General Ledger. currency and the budget dates. .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . Page 304 .

General Ledger. Enter "CORP BUD 2002-5". . Your budget organization determines the accounts against which you can budget.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Budget field. 8 In the Organization field. Page 305 . select a budget organization that you have defined in Oracle .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Organization field. . Page 306 .

. Page 307 . Enter "ALL". enter the starting and ending account range for 1 your selected budget organization. 0 . 1 In the Account From and To fields.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Organization field.

2 . Page 308 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account From field.

Training Guide
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Step

Action 1 Enter the desired information into the Account From field. Enter "01-110-5110-00003 000". .

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Step

Action 1 Click in the Account To field. 4 .

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Step

Action 1 Enter the desired information into the Account To field. Enter "01-480-5110-00005 000". . 1 In the Currency field, you will select the currencies defined for your selected budget 6 organization. .

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Step

Action 1 Click the Currency list. 7 .

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Step

Action 1 Click the USD list item. 8 . 1 In the From Period and To Period fields, select the starting period for your selected 9 budget. .

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Step

Action 2 Enter the desired information into the From Period field. Enter "Jan-02". 0 .

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Step

Action 2 Click in the To Period field. 1 .

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Step

Action 2 Enter the desired information into the To Period field. Enter "Jan-05". 2 .

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Step

Action 2 Click the Create Document button. 3 . 2 In the Document Creation Review page, you can review details such as layout, 4 organization, currency, and dates. .

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Step

Action 2 Click the Create Document button. 5 . 2 In the Information page, you will be prompted to download the file and save it to your 6 desktop. .

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Step

Action 2 Click the Save button. 7 . or Press [Alt+S]. 2 You have completed exporting a budget worksheet using the Budget Wizard. 8 End of Procedure. .

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Transferring Budget Amounts
Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. Upon completion of this lesson, you will be able to: • Transfer budget amounts using Budgetary Control. • Enter budget transfer amounts.

Transferring Budget Amounts Using Budgetary Control
Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget. The accounts may belong to the same or different budget organizations. You can transfer fixed amounts or a percentage of an account's budget balance. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. Post the budget journal batch to update your budget balances. In this topic, you will transfer budget amounts using budgetary control.

Procedure

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Step Action 1 Begin by navigating to the Budget Transfer page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Budgets: Enter: Transfer link. . 4 Use the Budget Transfer page to enter the Budget, Batch Name, Currency, Budget . Organizations, and Accounts for the budget transfer.

Step

Action 5 Click in the Budget field. .

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Step Action 6 Enter the desired information into the Budget field. Enter "CORP BUD 2002-5". . 7 Click in the Batch Name field. . 8 Enter the desired information into the Batch Name field. Enter "Transfer". . 9 Click in the From: Budget Organization field. . 1 Enter the desired information into the From: Budget Organization field. Enter 0 "Operations". . 1 Click in the From: Account field. 1 . 1 Enter the desired information into the From: Account field. Enter "01-110-51102 0000-000". . 1 The To Budget Organization can be the same or different from your From Budget 3 Organization. If the budget organization is password-protected, you must enter the . password before you can transfer budget amounts. Click in the To: Budget Organization field. 1 Enter the desired information into the To: Budget Organization field. Enter 4 "Operations". . 1 Click in the To: Account field. 5 . 1 Enter the desired information into the To: Account field. Enter "01-480-5110-00006 000". .

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or Press [Alt+a]. Step Action 1 Click in the Period field. Enter "JAN-02". Page 323 . . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transfer Amounts button. 2 Enter the desired information into the Period field. 9 . 7 . 1 Use the Transfer Amounts page to specify the fixed amounts or percentages of 8 account balances you want to transfer.

4 . 3 . 1 . Enter "2000". you will enter budget transfer amounts.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Transfer: Amount field. 2 . 2 You have completed the Transferring Budget Amounts Using Budgetary Control 7 procedure. 6 . General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts. End of Procedure. 2 Enter the desired information into the Transfer: Amount field. In this topic. Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period. 2 Use the Decision page to confirm your transfer. You can enter the period for which you want to transfer budget amounts in an open budget year. or Press [Alt+Y]. 5 . . or Press [Alt+S]. 2 Click the Yes button. Page 324 . 2 Click the Save button. 2 Click the Show YTD Balances button.

. Click the vertical scrollbar. and Accounts for the budget transfer. Organizations. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Transfer page. 3 Click the vertical scrollbar. Batch Name. Page 325 . . 2 Click the General Ledger. Currency. Budget . Vision Operations (USA) link. . 5 Use the Budget Transfer page to enter the Budget. 4 Click the Budgets: Enter: Transfer link.

. Enter "CORP BUD 2002-5". 9 Enter the desired information into the Batch Name field. . 8 Click in the Batch Name field. 7 Enter the desired information into the Budget field. 0 . Enter "Transfer".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . Page 326 . . 1 Click in the From: Budget Organization field. . 1 Enter the desired information into the From: Budget Organization field. Enter 1 "Operations".

1 Enter the desired information into the To: Budget Organization field. . 1 Enter the desired information into the To: Account field. Enter "01-110-51103 0000-000". 6 . 1 Click the Transfer Amounts button. accounts and period you specify. 2 . Page 327 . Enter 5 "Operations". Enter "01-480-5110-00007 000". . 1 Use the Transfer Amounts page to enter the period for which you want to transfer 9 budget amounts. 1 Enter the desired information into the From: Account field. The period that you choose must be in an open budget year. . 8 . 4 . 1 Click in the To: Account field. The page displays old balances for the accounts from and to which you want to transfer amounts. 1 Click in the To: Budget Organization field. These balances are the year-to-date budget balances for the budget. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From: Account field.

Enter "JAN-02". 2 Enter the desired information into the Period field. Page 328 . 1 . 2 Enter the desired information into the Transfer: Amount field. 2 Click in the Period field. 2 . 4 . 2 Click in the Transfer: Amount field. 0 . Enter "5000".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. 3 .

Enter "25500". 3 End of Procedure. 7 . 9 . 1 . 2 Click in the Transfer: Amount field. 6 . Enter "Mar-02". 3 Enter the desired information into the Transfer: Amount field. Enter "18000". 3 You have completed the Entering Budget Transfer Amounts procedure. . 0 . 3 Click in the Transfer: Amount field. 2 Click in the Period field. Enter "FEB-02". 8 . 2 Enter the desired information into the Transfer: Amount field. 3 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Period field. Page 329 . 5 . 2 Enter the desired information into the Period field. 2 .

you cannot use the formulas to calculate budget amounts for the specified budget. budget formula batch.Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. you can still use the formulas for budgets for which the formula batch is not frozen. • Freeze budgets for a range of accounts. budget organization. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget. you will be able to: • Freeze budget formula batches. you will freeze a budget formula batch. In this topic. Procedure Page 330 . organizations. or a range of budget account combinations to prevent accidental or unauthorized changes. • Freeze budget organizations. When you freeze a budget formula. and for a range of accounts. However. Upon completion of this lesson. You can freeze or unfreeze budget formula batches.

Note: When you freeze the formula batch. Click the vertical scrollbar. 5 Use the Find Budget page to query the ledger and budget for the budget formula that . you want to freeze. . . . Vision Operations (USA) link. 2 Click the General Ledger. you freeze it only for the budget you specify here. Page 331 . 4 Click the Budgets: Freeze link. 3 Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. .

. . . or Press [Alt+O]. or Press [S]. . 9 Click the Save menu. 1 You have completed Freezing Budget Formula Batches procedure. 7 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. . 0 End of Procedure. 8 Click the Frozen option. Page 332 .

. you can still enter budget amounts for budgets for which the budget organization is not frozen. when you freeze a budget organization.Training Guide Oracle EBS R12 General Ledger Freezing Budget Organizations Freeze Budget page helps you to freeze a budget. budget formula batch. In this topic. Click the vertical scrollbar. Page 333 . You can freeze or unfreeze budget organizations. budget organization. However. you cannot budget to the accounts belonging to that budget organization for the budget specified. you will freeze a budget organization. 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Freeze Budget page. . However. Vision Operations (USA) link. or a range of budget account combinations to prevent accidental or unauthorized changes.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Step Action 6 Click the <Budget to be frozen> list item. Page 334 . organization you want to freeze. . . 5 Use the Find Budget page to find the appropriate ledger and budget for the budget . 7 Click the OK button. . or Press [Alt+O]. 4 Click the Budgets: Freeze link. .

1 You have completed Freezing Budget Organizations procedure. Freezing Budgets for a Range of Accounts Freeze Budget page helps you to freeze a budget. .Training Guide Oracle EBS R12 General Ledger Step Action 8 When you freeze budget organizations. Click the Organizations tab. you will freeze budgets for a range of accounts. or a range of budget account combinations to prevent accidental or unauthorized changes. belonging to that budget organization for the budget specified. Procedure Page 335 . 1 Click the Save button. you cannot budget to the account combinations . budget organization. you can still enter budget amounts for budgets for which the range of accounts is not frozen. . However. 0 . you cannot budget to those accounts for the budget specified. In this topic. Note that when you freeze a range of budget accounts. 1 End of Procedure. 9 Click the Frozen option. You can freeze or unfreeze ranges of budget accounts. budget formula batch.

Vision Operations (USA) link. 3 Click the vertical scrollbar. . 2 Click the General Ledger. freeze. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. Click the vertical scrollbar. 4 Click the Budgets: Freeze link. Page 336 . 5 Use the Find Budget page to find the ledger and budget for the accounts you want to . . .

7 Click the OK button. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. Click the Organizations tab. Page 337 . . When you freeze ranges of account combinations. you cannot use that budget associated with those account combinations for the budget specified. . . 1 Click the Account Ranges button. 9 Click the Frozen option. or Press [Alt+O]. want to freeze. 8 Use the Organizations tab to select the budget organization for the account range you .

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+A]. You can enter an unlimited number of non-overlapping ranges as long as they . 1 Click in the Department: Low field. fall within the designated budget organization. 4 . Step Action 1 Enter the desired information into the Company: Low field. Enter "000". 2 . Page 338 . 1 Enter the desired information into the Department: Low field. 3 . Enter "01". 1 Use the Operations Accounting Flex page to enter the low and high accounts for the 1 range.

2 You have completed Freezing Budgets for a Range of Accounts procedure. 2 Enter the desired information into the Product: Low field. or Press [Alt+O]. 2 Click the Save button. Page 339 . Enter "1410". 2 Click the OK button. 0 . 1 Enter the desired information into the Sub-Account: Low field. 8 . Enter "000". 1 Enter the desired information into the Account: Low field. 1 Click in the Sub-Account: Low field. 5 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account: Low field. . 1 . 3 End of Procedure. Enter "0000". 9 . 6 . 2 . 1 Click in the Product: Low field.

General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. Upon completion of this lesson. you will be able to: • Define encumbrance types. In this topic. Defining Encumbrance Types You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process. • Carry forward year-end encumbrance and budget balances. Procedure Page 340 . entering encumbrances. viewing funds available. • Enter encumbrances. • View funds available. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. you will define an encumbrance type using the Encumbrance Types page. and carrying forward year-end encumbrance and budget balances.Training Guide Oracle EBS R12 General Ledger Encumbrance Accounting Encumbrance Accounting includes information on defining encumbrance types. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Encumbrance Types page. You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. To define an encumbrance type. . .enable the encumbrance type. 2 Click the Setup: Journal: Encumbrances link. Page 341 . and save your work. Click the vertical scrollbar. 3 You will use the Encumbrance Types page to define an encumbrance type. . you will enter a name and description. or change the names of the standard encumbrance types to reflect the terminology you use within your organization. You can define as many additional encumbrance types as you want.

Enter "Obligation . PO". 7 Enter the desired information into the Description field. . 9 You have completed defining an encumbrance type using the Encumbrance Type . 5 Enter the desired information into the Encumbrance Type field. Page 342 . . page. Enter "Requisition becomes . . 6 Click in the Description field. End of Procedure. Req to PO".Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Encumbrance Type field. 8 Click the Save button.

and preparer. date. as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables. • Define your encumbrance types. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. Entering encumbrances is a similar process to entering actual journals. You can enter encumbrances only in your ledger currency.Training Guide Oracle EBS R12 General Ledger Entering Encumbrances You can enter and update encumbrance entries. Procedure Page 343 . In this topic. The batch can only have journals for only one primary or secondary ledger. organize them into batches. you will enter encumbrances using the Enter Encumbrances page. • Open an encumbrance year. You will group your encumbrances by encumbrance type. Before entering encumbrances manually.

2 When you click the Encumbrance link. it displays not only the Enter Encumbrances . This is because before entering encumbrances manually. Click the Journals: Encumbrance link. . page. or Press [Alt+B]. you will organize them into batches. Step Action 3 Click the New Batch button. Page 344 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Encumbrances page . but also the Find Journals page. You will use the Find Journals page to enter a new batch.

and an optional Control Total. Step Action 5 Click in the Batch field. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Batch page to enter a batch name in the Batch field. Page 345 . You will also use this page to enter an appropriate accounting period in the Period field. You can enter encumbrances up to the last period of your latest open encumbrance year. . 7 Click in the Period field. Enter "EB112005". . . 6 Enter the desired information into the Batch field.

3 . 4 . optional description. 5 category. . 1 Click the Journals button. Enter "100. . 1 Use the Journals page to create your encumbrance journal by entering a name. encumbrance type. 1 You will now enter the encumbrance journals in the Journals page. 1 . or Press [Alt+J]. Page 346 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Period field. 1 Enter the desired information into the Description field. 1 Enter the desired information into the Control Total field. 9 Click in the Description field.00". Access the Journals page by clicking the Journals button on the Batch page. reference. . and control total. Enter "Encumbrance Batch 0 November". Enter "Nov-05". 2 . ledger. 1 Click in the Control Total field. .

8 . Enter "EB112005 ADJ". 0 . 6 . 1 Enter the desired information into the Journal field. . 7 . Page 347 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Journal field. 1 Enter the desired information into the Description field. 2 Click in the Encumbrance Type field. Enter "Encumbrance 9 Adjustment". 1 Click in the Description field.

enter encumbrance lines. Oracle General Ledger automatically validates each segment value. 4 . 6 . Enter "Miscellaneous". 2 Click in the Account Alias field. 0 . 9 . 3 Click the OK button. Enter "1". 2 Enter the desired information into the Line field. 2 Click the Account button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Encumbrance Type field. 2 In the Lines tab of the Journals page. 2 Enter the desired information into the Account Alias field. 3 . as well as the combination of segments you enter. . Page 348 . 7 . Enter 1 "Encumbrance". or Press [Alt+O]. 8 . 2 Use the Operations Accounting Flex page to enter account details. 2 Click in the Line field. specifying an account 2 and debit or credit amount for each. 5 . 2 Click in the Account field. .

Enter "100. 3 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Debit field. 2 . Enter "Payables". 4 You have completed entering encumbrances using the Enter Encumbrances page.00". 7 . 3 Enter the desired information into the Credit field. 3 Click the Account button.00". 3 Click in the Credit field. 4 . 6 . Enter "100. or Press [Alt+O]. 3 Click the OK button. 0 End of Procedure. . 3 Click the Save button. 3 Click in the Account Alias field. 3 . 9 . Page 349 . 1 . 8 . 5 . 3 Enter the desired information into the Account Alias field.

In this topic. . you will view funds available using the Funds Available Inquiry page. Page 350 . When you inquire on funds available. General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. 2 Click the Inquiry: Funds link. .Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. Click the vertical scrollbar. You can review primary ledger currency budget. actual and encumbrance balances. the amount type you specify. and funds available for any detail or summary account. determines how General Ledger calculates funds available. Procedure Step Action 1 Begin by navigating to the Funds Available Inquiry page.

5 Use the Account field to enter the account information. the amount type you specify determines how Oracle General Ledger calculates funds available. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. . the first period for the current budget. The Amount Type selected here is Year to Date Extended. 4 Oracle General Ledger defaults the current budget. Oracle General Ledger uses the period name along with the amount type to determine funds available. less actuals and encumbrances to date for the year. if you have one. Page 351 .Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Funds Available Inquiry page to view funds available. • Project-to-Date: Calculates funds available as the budgeted amount to date. less actuals and encumbrances to date for the quarter. less actuals and encumbrances to date. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types. . When you inquire on funds available. The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. It also defaults to . less actuals and encumbrances for the period. • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter.

Page 352 . Enter "000". 8 Enter the desired information into the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Account field. 1 . . . 0 . . 1 Click in the Account: Low field. 9 Click in the Department: Low field. Enter "01". 1 Enter the desired information into the Department: Low field. . 7 Use the Find Accounts page to enter the details of the accounts.

1 Enter the desired information into the Product: Low field. 6 . 1 Click in the Sub-Account: Low field. 7 . 5 . The displayed amounts are the posted balances plus . End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account: Low field. 4 . 1 Click in the Product: Low field. encumbrance and actual 8 amounts for each account. 1 Enter the desired information into the Sub-Account: Low field. Enter "1240". 2 . Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 1 You have completed viewing funds available using the Funds Available Inquiry 9 page. reserved funds. 3 . 1 Click the OK button. Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. Page 353 . Enter "0000". 1 Oracle General Ledger displays the functional budget. . or Press [Alt+O]. Enter "000".

but as beginning balances. Page 354 . When you carry forward year-end encumbrances. Procedure Step Action 1 Begin by navigating to the Year-End Carry Forward page.Training Guide Oracle EBS R12 General Ledger Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. Click the Carryforward link. not as period activity. the Carry Forward rule you specify determines the amounts to be carried forward. In this topic. Note that General Ledger carries forward balances. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page. You can also carry forward budget amounts equal to encumbrances and/or funds available. .

if you are using the Encumbrances Only rule or the . Step Action 3 Click the Carry Forward Rule list. 4 In the Carry Forward Rule field. Encumbrances and Encumbered Budget rule.Training Guide Oracle EBS R12 General Ledger Step Action 2 You will use the Year-End Carry Forward page to select the ledger to carry forward . . Page 355 . enter the type you want to carry forward in the Encumbrance Type field. year-end encumbrances. You will also enter a rule in the Carry Forward Rule field. Select All to carry forward amounts for all encumbrance types.

If you do not select All. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region. If you select All. 6 In the Budget region of the Year-End Carry Forward page. for which you want to carry forward balances in the Organization field. . enter the organization . regardless of the budget organization. Page 356 . Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region. You can select All to include all budget organizations.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Encumbrances and Enc Budget list item.

. The values you enter need not be valid segment values. 9 Oracle General Ledger automatically defaults values into the From and To Period . 1 Click in the Account Low field. 1 . fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period). Enter "CORP BUD 2003-6". 0 . 8 Enter the desired information into the Budget: To field. 1 Enter the details of the account in the Carry Forward Ranges region. You cannot enter overlapping ranges of accounts. and the period following the closed period is Open or Future Enterable (To Period). Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify. . Page 357 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Budget: To field.

1 Enter the desired information into the Company: Low field. 0 . 2 . Page 358 . 2 Enter the desired information into the Sub-Account: Low field. 1 Enter the desired information into the Account: Low field. 2 . 1 Enter the desired information into the Department: Low field. 7 . 1 . 6 . 3 . 1 Click in the Department: Low field. 1 Click in the Account: Low field. 8 . Enter "4150". Enter "500". 2 Click in the Product: Low field. 9 . Enter "0000". 1 Click in the Company: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Operations Accounting Flex page to enter the details of the account. 5 . 4 . 1 Click in the Sub-Account: Low field. 2 Enter the desired information into the Product: Low field. Enter "01". Enter "000".

7 . 6 . 5 . End of Procedure. 2 Use the Decision page to confirm and submit the carry forward process. 2 Note the request ID in the Note page. . 2 You have completed carrying forward year-end encumbrances and budget balances 9 using the Year-End Carry Forward page. or Press [Alt+C]. 8 Click the OK button. or Press [Alt+Y]. . 3 . you will click the Carry 4 Forward button to begin the carry forward process. . 2 Once you have entered the carryforward account ranges.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Page 359 . 2 Click the Carry Forward button. or Press [Alt+O]. 2 Click the Yes button. or Press [Alt+O].

General Ledger updates these aggregates. In this topic. As transactions are posted throughout the period. If you open a new period when average balance processing is enabled. QTD. When you open a new year. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period. you will be able to: • Open a new period. PTD. you will open a new period using the Open and Close Periods page. consolidating transactions and balances. • Initializes aggregate balances. PTD aggregates are set to zero. plus the ending balance of the non-postable net income account (zero). Opening a New Period When you open a new accounting period. the system also: • Populates the aggregates table. Procedure Page 360 . respectively. The beginning balance of retained earnings is set to the sum of the prior year's ending balance. using the transaction effective date to determine which daily balances to update. and YTD aggregate balances are created for each balance sheet account. Upon completion of this lesson. • Consolidate transactions. and managing multi-currency processing. General Ledger sets the nonpostable income account back to zero. Otherwise. • Consolidate balances. General Ledger prepares the new period for journal entry.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods. QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year. • Archive and purge.

Page 361 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Open and Close Periods page. 2 Click the General Ledger. 3 Click the vertical scrollbar. . Click the vertical scrollbar. Vision Operations (USA) link. .

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Setup: Open/Close link. Use the Status field to select Future-Entry from the list and the Period field to enter the date. 5 Use the Find Periods page to find the period you want to open. . Page 362 . .

Page 363 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Status list.

Entry list item. . Page 364 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Future .

. . Page 365 . 0 . 1 Use the Open and Close Periods page to open a new period. 9 Enter the desired information into the Period field. or Press [Alt+i]. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Period field. 1 Click the Find button. Enter "Nov-07".

3 . open the target period. 1 In the Vision Operations page. Page 366 . or Press [Alt+p]. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Open Period button.

or Press [Alt+O]. 1 Click the Open button. 6 . 1 When you click the Yes button. 4 . Enter "Nov-07". or Press [Alt+Y]. Page 367 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Target Period field. 5 . 1 Click the Yes button. the Request ID will display in the Note page. 7 .

9 End of Procedure. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. If possible. as well as journal batches. Procedure Page 368 . In this topic. Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values. and associated journal references for one or more accounting periods.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 8 . 1 You have completed opening a new period using the Open and Close Periods page. . lines. run the archive utility when no users are on the system. you will archive journals. or Press [Alt+O]. Archiving Journals You can archive and purge account balances. To ensure better control over your archiving and purging process. you must archive balances or journals before you can purge them. This avoids degrading performance and response time during business hours. Except for translated balances. entries. provided the periods are permanently closed. we recommend that you perform your archive and purge in separate steps.

2 Click the General Ledger. 5 Use the Archive and Purge page to archive or purge balances. Vision Operations (USA) link. . journals. 3 Click the vertical scrollbar. balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Archive and Purge page. . and translated . . Page 369 . 4 Click the Setup: System: Purge link. . Click the vertical scrollbar.

field. 7 Click the Archive Journals option. Page 370 . Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. . . You must archive and purge data for your oldest period first. Oracle General Ledger automatically displays (in the .Training Guide Oracle EBS R12 General Ledger Step Action 6 After you click the Journals tab. Click the Journals tab. 8 Click the Balance Type list.

Budget. Page 371 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Select the Balance Type you want to archive. Click the Budget list item. Encumbrance journals. or . You can archive Actual.

. Enter "TRAINING". Enter the desired information into the Budget field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget field. 2 . 1 If you are archiving budget journals. 1 You have archived journals. . Page 372 . 0 . you must also enter a Budget name. or Press [Alt+r]. 1 Click the Archive/Purge button. You cannot 1 enter All. 3 End of Procedure.

To consolidate transactions. Oracle General Ledger creates a single consolidation journal batch. consisting of your subsidiary's transactions and their corresponding effective dates. both your parent and subsidiary ledger must use the same ledger currency. Click the vertical scrollbar. . In this topic. you will consolidate transactions. Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). When you post the consolidating journal entries in the parent ledger. you can only use the Standard Usage type.Training Guide Oracle EBS R12 General Ledger Consolidating Transactions When you consolidate transactions. Page 373 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. When you create your consolidation definition. Step Action 6 Click in the Consolidation field. 3 Click the vertical scrollbar. subsidiary ledger to your parent ledger. . Page 374 . . you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. . 5 Use the Consolidation Definition page to transfer consolidation data from your . 4 Click the Define: Consolidation link. . Vision Operations (USA) link.

Enter "Corporate . 3 Enter the desired information into the Subsidiary field. 8 Click in the Parent field. 1 Enter the name of the Subsidiary ledger you are consolidating. . Page 375 . . 9 Enter the Parent ledger name. 0 . 2 . 1 Click the Method list. enter the parent's ledger currency. Enter "Vision China". Enter "Vision Operations (USA)". 1 Click in the Currency field. 1 Enter the desired information into the Currency field. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Consolidation field. Training". Enter "USD". 1 If you are consolidating transactions. . Enter the desired information into the Parent field. 1 Click in the Subsidiary field. 4 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transactions list item. Page 376 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. 6 . Page 377 .

1 Use the Find Consolidation Processes page to query consolidation and elimination 9 processes. complete as many fields as you like to narrow your query. You can . 1 Click the Consolidation: Workbench link. 7 . Page 378 . Your query results appear in the Consolidation Workbench. 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar.

. 0 Click in the Parent Period field. 2 Click the Balance Type list. 2 Enter a consolidation period for Parent ledger. 2 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Your data access set must provide read access to the parent ledger. Page 379 . 1 Enter the desired information into the Parent Period field. Enter "AUG-07".

Anyone with access to your parent ledger will 3 be able to view consolidated data from your subsidiary ledgers. . Click the Actual list item. Page 380 . or Any. Budget.Training Guide Oracle EBS R12 General Ledger Step Action 2 You can select Actual.

Page 381 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. 2 Click in the Consolidation field. Enter "Project Mfg To 7 Operations (USD)". 8 . . 2 Click in the Subsidiary field. 2 Enter the desired information into the Consolidation Set field. 6 . 2 Enter the desired information into the Consolidation field. Enter "Vision 5 Operations Mapping". 4 . .

0 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. Page 382 . Step Action 3 Click in the Status field. Enter "Vision Project Mfg".

You can also monitor the activity of all your subsidiaries to display the status of each process you submit. Enter "Posted".Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Status field. 3 Click the Find button. or reverse consolidation 3 transactions. post. 2 . . Page 383 . 3 Use the Consolidation Workbench page to generate. or Press [Alt+i]. 1 .

.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 5 subsidiaries whose consolidation definitions you have included in a consolidation set. Page 384 . or Press [Alt+r]. 4 .

3 If your parent and subsidiaries share the same accounting calendar. Corporate". enter the default 9 Subsidiary Period and the Parent Standard Period. 0 . 7 Enter the desired information into the Consolidation field. . 3 Click in the Subsidiary: Period field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. Enter the desired information into the Subsidiary: Period field. 4 Click in the Parent: Standard Period field. 6 . Enter "Aug-07". 8 . Page 385 . 3 Enter a Consolidation Set name. Enter "Operations to .

you can update standard and average balances independently. As a result. 4 End of Procedure. or Press [Alt+O]. You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger. Average Balance Consolidation ledgers. 4 You have consolidated transactions. unlike other ledgers where average balance processing is enabled.Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Parent: Standard Period field. you must use an average balance consolidation ledger. • Average-updates average balances without affecting standard balances. You can also consolidate standard and average balances in a single consolidation run. In this topic. Page 386 . 3 . . In ledgers that are not defined as average balance consolidation ledgers. You can consolidate standard or average balances independently into an average balance consolidation ledger. both standard and average balances are updated automatically whenever transactions are posted. Click the Transfer button. or Press [Alt+n]. you will consolidate balances. Enter "Aug-07". Consolidating Balances To consolidate average balances when you are using the balances consolidation method. When you run your consolidation. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. 1 . 4 Click the OK button. do not enforce a link between standard and average balances. 4 Click the Transfer button to submit a concurrent program to transfer your 2 subsidiary data. .

Page 387 . . Click the vertical scrollbar. 3 Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. Vision Operations (USA) link. . When you create your consolidation definition. 4 Click the Define: Consolidation link. . 5 Use the Consolidation Definition page to transfer consolidation data from your . subsidiary ledger to your parent ledger. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. 2 Click the General Ledger.

8 Click in the Ledger: Parent field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. 1 Click in the Ledger: Currency field. 7 Enter the desired information into the Consolidation field. . . Enter "Corporate . 9 Enter the Parent ledger name. Page 388 . Training (Balances)". 0 . Enter the desired information into the Ledger: Parent field. . Enter "Vision Operations (USA)".

Page 389 . . 1 Enter the name of the Subsidiary ledger you are consolidating. 3 Enter the desired information into the Ledger: Subsidiary field.Training Guide Oracle EBS R12 General Ledger Step Action 1 If you are consolidating balances. 2 . 4 . enter the parent's ledger currency. 1 Enter the desired information into the Ledger: Currency field. Enter "Vision . 1 Click in the Ledger: Subsidiary field. 1 Click the Save button. Enter "USD". China".

. Page 390 . 1 Click the Consolidation: Workbench link. 8 Click in the Parent Period field. You can . Your query results appear in the Consolidation Workbench. Step Action 1 Your data access set must provide read access to the parent ledger. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. 1 Use the Find Consolidation Processes page to query consolidation and elimination 7 processes. 6 . complete as many fields as you like to narrow your query.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a consolidation period for the Parent ledger. Budget. . 9 Enter the desired information into the Parent Period field. Step Action 2 You can select Actual. Enter "AUG-07". Page 391 . or Any. . Anyone with access to your parent ledger will 1 be able to view consolidated data from your subsidiary ledgers. 0 . 2 Click the Balance Type list. Click the Actual list item.

Page 392 . . . 2 Enter the desired information into the Consolidation field. Enter "Vision 3 Operations Mapping". 2 Click in the Subsidiary field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. 4 . 2 . Enter "Project Mfg To 5 Operations (USD)". 2 Enter the desired information into the Consolidation Set field. 6 . 2 Click in the Consolidation field.

Page 393 . Step Action 2 Click in the Status field. 8 . 7 . Enter "Vision Project Mfg".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field.

Page 394 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Status field. or Press [Alt+i]. post. Enter "Posted". You can also monitor the activity of all your subsidiaries to display the status of each process you submit. . or reverse consolidation 1 balances. 9 . 0 . 3 Click the Find button. 3 Use the Consolidation Workbench page to generate.

. 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 3 subsidiaries whose consolidation definitions you have included in a consolidation set. 2 . Page 395 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. or Press [Alt+r].

3 Click in the Parent: Standard Period field. 8 . 3 Enter a Consolidation Set name. 6 . Enter the desired information into the Subsidiary: Period field. Enter "Aug-07".Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. 3 Click in the Subsidiary: Period field. enter the default 7 Subsidiary Period and the Parent Standard Period. Enter "Operations to . Corporate". Page 396 . . 5 Enter the desired information into the Consolidation field. 3 If your parent and subsidiaries share the same accounting calendar. 4 .

1 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Parent: Standard Period field. Page 397 . 4 Click the OK button. or Press [Alt+O]. 2 End of Procedure. . Click the Transfer button. or Press [Alt+n]. . 9 . Enter "Aug-07". 4 To submit a concurrent program to transfer your 0 subsidiary data. 4 You have consolidated balances.

followed by the report data. you will run a simple report using the Run Individual Reports page. • View ledger sets. In this topic. Procedure Page 398 . and viewing ledger sets. using the Financial Statement Generator. Upon completion of this lesson. by virtue of the attributes those rows and columns possess. The rows and columns determine the values which appear in the body of a simple report. • Use the Financial Statement Generator (FSG). Running Simple Reports Simple Reports consist of a few headings to describe the information in the report. You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. security rules.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. you will be able to: • Run simple reports.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. Page 399 . 5 The Define Financial Report page enables you to define a report by specifying the . Click the vertical scrollbar. Vision Operations (USA) link. . Once you define and save a report. define a report set. . or copy and save it as a new report. 4 Click the Report: Report link. . report objects that the Financial Statement Generator (FSC) must use to build the report. . you can use it any time to run the report. 2 Click the General Ledger. 3 Click the vertical scrollbar.

Page 400 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Report field. 1 Click in the Description field. . 1 . 0 . 7 Enter the desired information into the Report field. . Enter "12 Months". 8 Click in the Title field. for GL". Enter "Vision Operations Report . 1 Enter the desired information into the Description field. Enter "GL Operations Report". 9 Enter the desired information into the Title field.

6 Enter "12 Month Review". . 1 Click the Rounding Option list. 1 Click in the Required Components: Column Set field. 3 . . 1 Click in the Required Components: Row Set field. . Optionally. 1 Enter the desired information into the Required Components: Column Set field. you can 2 specify your own custom column set. 7 . 5 . Page 401 . Enter 4 "Vision Ops Transactions".Training Guide Oracle EBS R12 General Ledger Step Action 1 Simple reports are defined by a row set and a standard column set. 1 Enter the desired information into the Required Components: Row Set field.

8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Calculate Then Round list item. Page 402 .

Page 403 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Output Option list. 9 .

and or display set to enhance the 1 report or refine the information in the report. row order. 0 . Page 404 . 2 You can optionally add a content set. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Spreadsheet list item.

. Page 405 . or Press [Alt+O]. 2 Once you define and save a report. or Press [Alt+Y]. or Press [Alt+R]. 2 Click the OK button. Click the Yes button. you can run it anytime using the Run Individual 3 Reports page. 4 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Run Report button.

and adding color. such as income statements and balance sheets. Page 406 . With FSG. 5 . 6 End of Procedure. you can: • Generate financial reports. • Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. based upon data in your general ledger across a ledger set or a ledger. and adding color. or Press [Alt+S]. inserting graphical images or logos. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options. including changing font characteristics. 2 You have completed the Running Simple Reports procedure. . including changing font characteristics. inserting graphical images or logos.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button.

Page 407 . In this topic.Training Guide Oracle EBS R12 General Ledger • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. 2 Click the General Ledger. • Define your reports with reusable report objects. Click the vertical scrollbar. making it easy to create new reports from the components of reports you've already defined. 3 Click the vertical scrollbar. . • Design custom financial reports to meet specific business needs. . you will define a report using the Financial Statement Generator. . Procedure Step Action 1 Begin by navigating to the Define Financial Report page. Vision Operations (USA) link.

for GL". . Step Action 6 Click in the Report field.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Report: Report link. . . . 8 Click in the Title field. 7 Enter the desired information into the Report field. . Enter "GL Operations Reports". 9 Enter the desired information into the Title field. Page 408 . 5 The Define Financial Report page enables you to define the report parameters. Enter "Vision Operations Reports .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Define row sets to specify the format and content of your report rows. Typical column sets include headings. 1 Click in the Required Components: Column Set field. amount types. 7 . Typical 0 row sets include line items. 4 . 1 Define any optional report objects you need for special format reports or report 6 distribution. 1 Enter the desired information into the Required Components: Column Set field. . 1 . and calculation columns for totals. accounts. . 1 Enter the desired information into the Required Components: Row Set field. 1 Click the Other Options: Output Option list. currency assignments. 1 Click in the Required Components: Row Set field. 2 . . 1 Define column sets to specify the format and content of your report columns. . and calculation rows for totals. 5 Enter "12 Month Review". Enter 3 "Vision Ops Transactions". Page 409 .

Page 410 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the XML list item.

Page 411 . or Press [Alt+Y]. you can run it anytime using the Run Individual 9 Reports page. 2 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Once you define and save a report. or Press [Alt+R]. . 2 Click the Yes button. 0 . or Press [Alt+O]. 1 . Click the Run Report button.

You can compare the same account balance across multiple ledgers and ledger currencies. 3 End of Procedure. Page 412 . You need perform an Account Inquiry to retrieve balances by ledger and account. For example. or Press [Alt+S]. Ledger Sets allow you to treat multiple ledgers as one. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination. 2 You have completed the Using the Financial Statement Generator procedure. . Essentially.

you will review the ledger set. you can view account balances by ledger. you must use Financial Statement Generator. The same ledger can belong to multiple ledger sets. 3 Click the vertical scrollbar. The balance is not a summation across multiple ledgers. . In this topic. 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Account Inquiry page.Training Guide Oracle EBS R12 General Ledger When querying on ledger sets. . Page 413 . Click the vertical scrollbar. . To obtain a summation across ledgers. and ledger sets can contain other ledger sets. Vision Operations (USA) link.

5 Use the Account Inquiry page to perform an account inquiry on ledger sets to view . 9 Click in the Accounts: Drilldown Record Indicator field. . . Step Action 6 Enter the range of accounting periods for your inquiry. Page 414 . Enter "Aug. 06". actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. . 8 Click in the Accounting Periods: To field. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Inquiry: Account link. Click in the Accounting Periods: From field. 7 Enter the desired information into the Accounting Periods: From field.

1 Click in the Department: Low field. 1 . Page 415 . 6 . 7 . 1 Enter the desired information into the Company: Low field. . 4 . Enter 0 the low and high account range to include the desired accounts. 5 . Enter "1570". 1 Enter the desired information into the Department: Low field. 2 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Find Accounts page to search for the detail accounts you want to query. Enter "000". Enter "000". 1 Enter the desired information into the Sub-Account: Low field. 1 Enter the desired information into the Account: Low field. Enter "01". 1 Click in the Sub-Account: Low field. 8 . 0 . Enter "0000". 1 Click in the Account: Low field. 2 . 9 . 1 Enter the desired information into the Product: Low field. 3 . 1 Click in the Product: Low field.

Step Action 2 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. or Press [Alt+B]. . 2 Click the Show Balances button. 2 Use the Detail Balances page to review balances for the current account and ledgers 2 based on your inquiry criteria. 1 . 3 . Page 416 .

4 End of Procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 2 You have reviewed the ledger set. Page 417 .

Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. Upon completion of this lesson. The first step in the process of a move or merge request is to define the request. • Submit a Move/Merge request.Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining. Procedure Page 418 . reversing. submitting. In this topic. you will be able to: • Define a Move/Merge request. you will define a move/merge request. A merge operation transfers balances from multiple source accounts into one or more target accounts. and reviewing Move/Merge requests. purging. • Create new accounts with Mass Creation.

. . 4 Click the Setup: Other: Mass Maintenance link. 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. 3 Click the vertical scrollbar. . Click the vertical scrollbar. 5 The Mass Maintenance Workbench page enables you to enter a move/merge request. Page 419 . . . Vision Operations (USA) link.

1 In the Ledger field. 9 Enter the desired information into the Description field. . 1 Enter a unique Source account specification from which to move/merge balances. 0 Your data access set must provide full ledger access to the ledger or ledger set. Full . . . . . 1 Enter the desired information into the Ledger Name field. 1 Enter the Target account specification to which you want to move/merge balances. 1 Click in the Accounts: Source Account field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Request field. You 4 can also select your account segment values from the list of values. 1 . 7 You can also select your account segment values from the list of values. CEO Budgets". Enter "Vision Operations 2 (USA)". Page 420 . Enter "Consolidation of . 3 . ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. 1 Click in the Ledger Name field. 8 Click in the Description field. . Enter "CEO Consolidation". 7 Enter the desired information into the Request field. 1 Enter the desired information into the Accounts: Source Account field. select a ledger or ledger set. 5 . Enter "016 CEO-1550-0000-000". 1 Enter a Line number for the source-to-target account specification. .

. 2 Click the Yes button. or Press [Alt+Y]. Procedure Page 421 . 2 You have completed the Defining a Move/Merge Request procedure. 2 End of Procedure. 1 Enter the desired information into the Accounts: Target Account field. 8 . 1 . you will submit a move/merge request. The second step is to submit the request for processing. 0 . or Press [Alt+a]. . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounts: Target Account field. A merge operation transfers balances from multiple source accounts into one or more target accounts. 2 Click the Prevalidate button to run the prevalidation process. Review the execution report and correct any errors before submitting the move/merge request. The first step in the process of a move or merge request is to define the request. Enter "019 CEO-7350-0000-000". Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. Click the Prevalidate button.

5 The Mass Maintenance Workbench page enables you to submit a move/merge . request. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. Page 422 . 3 Click the vertical scrollbar. . 4 Click the Setup: Other: Mass Maintenance link. Click the vertical scrollbar. . 2 Click the General Ledger. . Vision Operations (USA) link.

Page 423 . . 9 Enter the desired information into the Description field. Enter "CEO Consolidation". Click in the Ledger Name field. Full . 8 Click in the Description field. Enter "Consolidation of . 1 Enter the desired information into the Ledger Name field. CEO Budgets". select a ledger or ledger set. 7 Enter the desired information into the Request field. . . 0 Your data access set must provide full ledger access to the ledger or ledger set. ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. Click in the Request field. Enter "Vision Operations 1 (USA)".Training Guide Oracle EBS R12 General Ledger Step Action 6 Select Move/Merge as the Request Type. . 1 In the Ledger field.

1 Enter the desired information into the Accounts: Target Account field. Enter "016 CEO-7350-0000-000". or Press [Alt+u]. 2 Enter the desired information into the Accounts: Line Number field. or Press [Alt+Y]. . 9 . . 1 Enter the Target account specification to which you want to move/merge balances. 8 . Click in the Accounts: Target Account field. 2 You have completed the Submitting a Move/Merge Request procedure. Page 424 . or Press [Alt+u]. . Enter "01". 1 Enter the desired information into the Accounts: Source Account field. . 7 . . 5 You can also select your account segment values from the list of values. 1 Click the Yes button. 1 Click the Submit button. Enter "014 CEO-1550-0000-000". 0 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a Line number for the source-to-target account specification. 1 Enter a unique Source account specification from which to move/merge balances. . You 3 can also select your account segment values from the list of values. Click in the Accounts: Source Account field. 1 Click the Submit button.

For example. .Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. Page 425 . you will create new accounts using the mass creation feature. Vision Operations (USA) link. In this topic. Procedure Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. . 2 Click the General Ledger. Click the vertical scrollbar.

7 Enter a Request name and Description for your mass creation. . Step Action 6 Click the Mass Creation option. . 4 Click the Setup: Other: Mass Maintenance link. . 5 The Mass Maintenance Workbench page enables you to create new accounts using . the mass creation feature. . Page 426 . 8 Enter the desired information into the Request field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . Click in the Request field. Enter "New GL Accounts".

. . 1 Enter the Target account specification for the accounts you want to create. 0 . 1 Enter the desired information into the Accounts: Target Account field. 1 Enter a Source account specification to use to model your target accounts. . 8 . 1 Enter the desired information into the Accounts: Source Account field. Enter "January 2008". 1 Click the Submit button. You can 3 also select your account segment values from the list of values. You can 5 also select your account segment values from the list of values. 1 Enter the desired information into the Description field. Enter "016 000-1110-0000-000". 2 . Enter "034 000-1110-1300-140". 7 . or Press [Alt+Y]. Page 427 . 1 Click the Yes button. Enter "01". .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Description field. . 1 Click in the Accounts: Line Number field. Click in the Accounts: Source Account field. 1 Enter the desired information into the Accounts: Line Number field. or Press [Alt+u]. Click in the Accounts: Target Account field. 1 Enter a Line number for the source-to-target account specification. .

9 . 0 End of Procedure. Page 428 . 2 You have completed the Creating New Accounts with Mass Creation procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. or Press [Alt+O].

you will use the consolidation workbench.Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench. you will be able to: • Use the Consolidation Workbench. • Transfer subsidiary data to your parent. Upon completion of this lesson. and purging consolidation audit data. transferring subsidiary data to your parent. Procedure Page 429 . creating eliminating entries. • Purge consolidation audit data. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent. while keeping you informed about each subsidiary's consolidation status. In this topic. • Create eliminating entries. The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger.

Vision Operations (USA) link. 5 Click the Consolidation: Workbench link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Consolidation Processes page. Click the vertical scrollbar. Page 430 . 4 Click the vertical scrollbar. . . . elimination processes. 3 Click the vertical scrollbar. 6 The Find Consolidation Processes page enables you to query consolidation and . Your query results appear in the Consolidation Workbench. 2 Click the General Ledger. . .

Click in the Parent field. Your data access set must provide read access to . . 1 The Consolidation Workbench monitors the activity of all your subsidiaries to 2 display the status of each process you submit. 0 . 1 Click the Find button. Page 431 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Select a parent from the list of values. or Press [Alt+i]. Enter "Vision Operations (USA)". 1 Enter the desired information into the Parent Period field. Enter "Dec-04". 1 . Click in the Parent Period field. . . 8 Enter the desired information into the Parent field. this parent ledger. 9 Enter or choose a consolidation period from the list of values.

. Page 432 . 3 . 1 Click the Review Journal button. or Press [Alt+J]. 4 . 1 The Batch page enables you to review or modify the 5 consolidation journal batch.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Subsidiary field.

Page 433 . or Press [Alt+J]. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Journals button. 1 The Journals page displays the list of journals in the selected batch. 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. Page 434 . 8 .

9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. Page 435 .

General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined. Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. 2 You have completed the Using the Consolidation Workbench procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. In this topic. you will transfer subsidiary data to your parent ledger. 0 . Procedure Page 436 . . 1 End of Procedure. and stores the consolidation data.

. 2 Click the General Ledger. . 5 The Transfer Consolidation Data page enables you to transfer subsidiary data to the . Click the vertical scrollbar. parent ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Transfer Consolidation Data page. . . 4 Click the Consolidation: Transfer: Data link. Vision Operations (USA) link. Page 437 . 3 Click the vertical scrollbar.

1 Enter the desired information into the Subsidiary: Period field. 9 Enter the desired information into the Amount Type field. Click in the Consolidation field. Page 438 . Click in the Amount Type field. Enter "Dec-04". 7 Enter the desired information into the Consolidation field. balances consolidation method.Training Guide Oracle EBS R12 General Ledger Step Action 6 Select the consolidation definition you want to transfer. . The definition must use the . 1 . (YTD) or period-to-date (PTD). 8 Enter the Amount Type of balances you want to consolidate. Operations (USD)". Enter "Project Mfg To . . Enter "YTD". 1 Enter the subsidiary's accounting Period that you want to consolidate. such as year-to-date . 0 Click in the Subsidiary: Period field.

you will enter elimination entries. 1 You have completed the Transferring Subsidiary Data to Your Parent procedure. or Press [Alt+n]. 6 End of Procedure. 5 . Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger. 1 Click the OK button. . or Press [Alt+O]. . Procedure Page 439 . Click in the Parent: Standard Period field. 1 Enter the desired information into the Parent: Standard Period field. 1 Click the Transfer button to launch a concurrent process to transfer your subsidiary 4 data to your parent. 3 . In this topic. . 2 You can consolidate to any period that is open or future enterable. Click the Transfer button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the Standard Period to which you want to consolidate in your parent ledger. Enter "Adj-05".

or you can group related entries into the same elimination set. 3 Click the vertical scrollbar. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Elimination Set page. Your set can contain a . 4 Click the Consolidation: Elimin: Define link. . you can logically group all subsidiaries which belong to a particular line of business. For example. . . . Click the vertical scrollbar. 2 Click the General Ledger. 5 Define an eliminating entry by first creating an elimination set. Use the Elimination Set page to create an elimination set. Page 440 . single elimination entry.

more elimination journals for a particular ledger. Click in the Elimination Company field. 1 Select a balancing segment value from the list of values to represent an Elimination 0 Company. Subsidiary Elimination Set". Click in the Elimination Set field. 9 Enter the desired information into the Elimination Set field. of accounts as your data access set. Enter "Vision . 7 Enter the desired information into the Ledger/Ledger Set field. Page 441 . entries. You can define eliminations for any ledger that shares the same chart . The description of the company is automatically provided. Operations (USA)". 8 Enter a batch name for your elimination set.Training Guide Oracle EBS R12 General Ledger Step Action 6 Select a ledger. This company is used as the target company when booking elimination . Enter "Mar 02 . Click in the Ledger/Ledger Set field. This name represents a batch of one or .

Enter "31-MAR6 2002". . 1 Enter the desired information into the Effective Dates: To field. 1 The Track Elimination Status option enables you to indicate if you want the 2 elimination set to be a part of the checklist for determining which eliminations are . Enter "01-Mar4 2002". 3 Click in the Effective Dates: From field. . 1 Enter the desired information into the Effective Dates: From field. Page 442 . . 1 Click in the Effective Dates: To field. 1 Enter effective from and to dates to specify when the elimination set is active. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Elimination Company field. completed for the period. Enter "95". 5 .

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Now enter the elimination journals for the elimination set. 1 Enter a journal name for your elimination entry to uniquely identify an elimination 9 journal within the elimination batch. target accounts. 8 . Enter "Operations". 1 The Elimination Accounts page enables you to enter elimination journals. 7 Click the Accounts button. Click in the Currency field. Enter the desired information into the Accounts field. The currency you specify is for both source and . 2 The Category is automatically defined as Elimination. Page 443 . . 0 . 2 Select a currency from the list of values. You have two choices: the consolidated 1 parent's ledger currency or STAT.

Page 444 . select a detail account value. 2 Enter the desired information into the Accounts: Source Account field. 2 Specify the source. Click in the Accounts: Source Account field. Enter "PTD". enter the balance type to derive the eliminations from. . 3 Possible values include PTD. QTD. select a 9 detail account value or leave the segment blank. . . value. Click in the Accounts: Target Account field. The source account balance will be fully eliminated into the target 7 account. and PJTD. 3 Click the Save button. or leave the segment blank. 5 . 2 Enter the desired information into the Accounts: Line Number field. 2 Click in the Accounts: Line Number field. YTD. 2 Specify a target account for your elimination entry. a parent account . 6 . Enter "01". Enter "USD". 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. For each account segment. Enter "950 000-1110-1300-140". 2 Enter the desired information into the Amount Type field. Enter "038 000-1110-1300-140". 2 In the Amount Type field. 2 . For each account segment. Click in the Amount Type field. 3 Enter the desired information into the Accounts: Target Account field. 1 . .

2 . Purging Consolidation Audit Data When you run a consolidation in audit mode. In this topic. you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table. 3 You have completed the Creating Elimination Entries procedure. the Unmapped Subsidiary Accounts Report. and the Disabled Parent Accounts Report. Procedure Page 445 . 3 End of Procedure. After you run these reports. you can no longer run the consolidation audit reports. However. you can still review your consolidation journal batch in your parent ledger. General Ledger maintains an audit trail for the Consolidation Audit Report. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. you will purge consolidation audit data. Once you purge your consolidation audit data.

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Purge Consolidation Audit Data page. Click the vertical scrollbar. . 3 Click the vertical scrollbar. Vision Operations (USA) link. . . 4 Click the Consolidation: Purge link. . Page 446 . 2 Click the General Ledger. 5 The Purge Consolidation Audit Data page enables you to purge audit data.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. . 8 Click in the Period field. 9 Enter the desired information into the Period field. or Press [Alt+P]. . Enter "Jan-98". Page 447 . . 1 You have completed the Purging Consolidation Audit Data procedure. . 1 End of Procedure. Enter "Project Mfg To . Operations (USD)". 0 . 1 Click the Purge button. 7 Enter the desired information into the Consolidation field.

Training Guide Oracle EBS R12 General Ledger Page 448 .

to use a currency other than U. Procedure Page 449 . In this procedure. Note: U. Dollars (USD) is the only currency that is enabled initially. and to enable disable currencies.Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates.S. Therefore. you will be able to: • Define foreign currencies. you must enable the currency. Upon completion of this lesson. Oracle Applications has predefined all currencies specified in ISO standard #4217. • Define currency cross rates.S. you use the Currencies page to define currencies. • Enter a journal with conversion rounding differences. and using the Currency Rates Manager. • Use the Currency Rates Manager. Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. Dollars (USD).

. you must enter a unique code to represent your currency. even if you disable the currency at a later time. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. Click the vertical scrollbar. Vision Operations (USA) link. . . Page 450 . 3 Click the vertical scrollbar. Note: You cannot change a currency code after you enable it. 2 Click the General Ledger. . 5 Use the Currencies page to define a currency. 4 Click the Setup: Currencies: Define link. 6 In the Code Field. .

Enter "Sudanese Pound (Dinar no 0 longer used)". . 1 Enter the desired information into the Description field. . Enter "Sudanese Pound". 1 Click in the Description field. . 9 Click in the Name field. 2 . Page 451 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Code field. . 1 . Enter "SDG". 1 Enter the desired information into the Name field. 8 Enter the desired information into the Code field.

4 . 1 Click in the Symbol field. 1 Enter the desired information into the Issuing Territory field. 1 Click in the Issuing Territory field. Page 452 . Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies. Note: This unit may not correspond to the precision. you can optionally select the name of the Issuing 3 Territory. 8 . 6 . 5 . . 0 . 1 The Precision and Extended Precision fields enable you to designate the number of 9 digits to the right of the decimal point. do not. 2 Click the horizontal scrollbar. The extended precision must be greater than or equal to the standard precision. in this currency. others. 2 The Minimum Accountable Unit field enables you to designate the smallest 1 denomination used . 1 Enter the desired information into the Symbol field. The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency. Enter "SDG". 7 . Note: Some Oracle Applications use currency symbols when displaying amounts. Enter "Sudan". . 1 In the Symbol field. The Precision field is used to designate the number of decimal digits used in regular currency transactions. you enter the symbol for your currency. such as Oracle General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Issuing Territory field.

2 Enter the desired information into the Minimum Accountable Unit field.1". Procedure Page 453 . 6 . 2 . 2 Click the horizontal scrollbar. you will use the Currency Rates Manager page to defining a currency cross rate.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Minimum Accountable Unit field. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents • Run Revaluation • Run Translation or Re-measurement In this procedure. 8 End of Procedure. . 2 Click the Save button. 2 Click in the From field. 4 . Enter ". 3 . 7 . 5 . 2 Enter the desired information into the From field. 2 You have completed the Defining Currencies procedure. Enter "01-Jan-2007".

When you enter a foreign currency journal. as well as . . rate type (unless you are using the User rate type). 4 Click the Rate Types link. 3 Click the vertical scrollbar. you must define separate conversion rate types. . . and conversion date. Vision Operations (USA) link. Note: If you want to enter different daily rates for the same combination of fromcurrency. Oracle General Ledger automatically displays the predefined exchange rate based on the currency.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. enter daily conversion rates for specific combinations of foreign currency. Page 454 . and conversion rate type. 2 Click the General Ledger. . date. 5 The Currency Rates Manager page enables you set up currency rate types. Click the vertical scrollbar. to-currency. and conversion date you enter.

1 Enter the desired information into the Description field. 7 You enter a conversion rate type in the Rate Type field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Create Rate Type button. . Enter "UPK Private Rate". 0 . The rate type is a parameter that associates contra currencies with the pivot currency. 1 . 1 Click in the Description field. Page 455 . . Enter "UPK Rate". 8 Click in the Rate Type field. 9 Enter the desired information into the Rate Type field. . .

3 . Enter "CAD". 1 Enter the desired information into the Contra Currency field. 2 Click in the Contra Currency field. 1 The Pivot Currency field is the central currency that interacts with contra currencies. The system will calculate cross rates based on the cross rate rule you . 1 You use the Contra Currencies field to enter the currencies that have a rate 7 relationship with the pivot currency. and contra currencies. Page 456 . Enter "USD". pivot currency. 1 Click in the Pivot Currency field. 1 Click the Add Another Row button. 5 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Cross rates are calculated conversion rates based on defined currency rate 2 relationships. 1 . 6 . 9 . Enter "GBP". A cross rate rule is associated with a conversion rate type and consists of a rate type. 4 . 8 . define. 0 . 1 Click the Add Another Row button. 2 Enter the desired information into the Contra Currency field. 1 Enter the desired information into the Pivot Currency field.

you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. . 3 End of Procedure. 2 . Note: This might not correspond to the precision. including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions. The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. • Minimum Accountable Unit: the smallest denomination used in the currency. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. In this procedure. Procedure Page 457 . Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. 2 You have completed the Defining Currency Cross Rates procedure.

. Click the vertical scrollbar. 2 Click the General Ledger. . . Vision Operations (USA) link. Page 458 . 3 Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page.

• If you have specified a rounding imbalances account. 5 Use the Journals page to enter journal transactions. 6 When a standard foreign currency journal is created in Oracle General Ledger. Page 459 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. or Press [Alt+J]. conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts). the rounding difference is posted to the journal line with the largest amount. There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger. the . . . the rounding difference is posted to the rounding imbalances account.

1 Click in the Conversion: Type field. Enter "Adjustment". Enter "Journal with . Rounding Differences". 2 . Page 460 . Enter "CAD". 8 Click in the Description field. 1 . . 1 Enter the desired information into the Conversion: Currency field. . 0 . 1 Click in the Conversion: Currency field. 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field.

Enter "10". Enter "01-140-7640-0000-000". Page 461 . Enter ". 1 Enter the desired information into the Conversion: Rate field. 2 Click in the Line field. 1 Click in the Account field. 1 Click in the Conversion: Rate field. 5 . 3 . 2 In the Debit field. 2 Enter the desired information into the Entered: Debit field. 1 Click in the Line field. 4 . Enter "User". 1 . 2 . you will enter the debit amount in a single entry.12". 1 Enter the desired information into the Account field. 0 . 7 . 8 . 6 . 9 . 1 Enter the desired information into the Line field. 3 . Enter "51.97". 2 Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Conversion: Type field.

8 . 2 Click in the Credit field.27". Enter "01-110-7640-0000-000". 2 Click in the Line field. Enter "01-210-7640-0000-000". Enter "50. the US 3 conversion shows a one cent rounding difference. 0 . 3 Enter the desired information into the Credit field. 3 Notice that the credits equal the debits in the CAD currency. 4 .85". 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You will split the credit entry across two accounts. Enter ". 1 . 3 Click the Save button. Page 462 . 4 . However. 2 Enter the desired information into the Account field. 2 . 7 . 3 Click the Yes button. 3 Click in the Credit field. . 2 Enter the desired information into the Account field. 6 . 2 Enter the desired information into the Credit field. 9 .

. 6 . 5 . 3 Click the Post button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 3 Click the Find. 3 Click the OK button. or Press [Alt+P]. or Press [Alt+O].. button. 7 . Page 463 .

or Press [Alt+i]. 1 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Journal field. 4 Click the Find button. Step Action 4 Click in the Line field. Page 464 . Enter "Adjustment". 8 . 9 . 3 Enter the desired information into the Journal field.

. 4 You have completed the Entering a Journal with Conversion Rounding Differences 3 procedure. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. notice that the system 2 automatically accounted for the rounding error by crediting the adjustment account one . you can Review Period Rates and historical rates using a web interface. In this topic. End of Procedure. Procedure Page 465 . and create Cross Rates that are calculated conversion rates based on defined currency rate relationships. download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates.Training Guide Oracle EBS R12 General Ledger Step Action 4 After posting the journal and retrieving it for review. You can enter Daily Rates. cent. you will create daily rates using the Currency Rates Manager page.

and translation or remeasurement. 2 Click the General Ledger. revaluation. currency journal conversions. enter the currency from which you want to convert using . You can maintain daily conversion rates between any two currencies that are enabled in your applications instance. . The date range can span multiple days or periods. select the Daily Rates tab to perform foreign . 5 In the Currency Rates Manager page. Click the vertical scrollbar. 4 Click the Daily Rates link. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. Vision Operations (USA) link. . In addition. Page 466 . . 3 Click the vertical scrollbar. the rates you enter. 6 In the From Currency field. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page.

1 Click in the To Currency field. 9 In the To Currency field. Note: If you enter the same currency that you entered in the From Currency field. 0 . Page 467 . 1 Enter the desired information into the To Currency field. . 8 Enter the desired information into the From Currency field. Enter "USD". you will receive an error. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the From Currency field. . Enter "SDG". enter the currency to which you want to convert. 1 .

2 . select the Daily Rates tab. enter the dates to span your desired date range. 5 . 1 Enter the desired information into the End Date field. 1 Click in the End Date field. 4 . you will navigate back to the Currency Rates Manager 9 page. Page 468 . Enter "01-Jan-2007". Enter "01-Jan-2007". . 7 . 1 To create your daily rates. 6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Start Date and End Date fields. 1 Click the Go button. 8 . 1 Enter the desired information into the Start Date field. and then access the Create Daily Rates page. 1 Click the Home link. 1 Click in the Start Date field. 3 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 469 . 0 . 1 . 2 Click the Daily Rates link.

6 . Enter "USD". 2 Click in the To Currency field. Page 470 . . 2 Enter the desired information into the To Currency field. enter the currencies you specified in the From Currency and 3 To Currency fields. Enter "SDG".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Daily Rates button. 5 . 2 In Create Daily Rates. 2 . 2 Enter the desired information into the From Currency field. 4 .

5 . 2 . 2 Click in the End Date field. 0 . Enter "31-Jan-2007". 3 Click the Daily Rate list item. 4 . 3 Enter the desired information into the End Date field. 1 . 3 Click in the Rate field. Enter "25".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Start Date field. 9 . Enter "31-Jan-2007". 6 . 3 Click the Apply button. 7 . 3 To create your daily rates. select Daily Rate in the Rate Type field. Page 471 . 8 . 3 . 3 Click the Rate Type list. 2 Enter the desired information into the Start Date field. 3 Enter the desired information into the Rate field.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Home link. Page 472 . 7 .

navigate to Other and click the Requests link. 8 Click the vertical scrollbar. 4 Use the Find Requests page to query for the Request ID. . 9 . 3 Click the Other: Requests link. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 3 To view the status of your request. Page 473 .

Page 474 . 1 . Enter "5175562". 4 You have completed creating daily rates using the Currency Rates Manager page. 3 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Specific Requests option. or Press [Alt+i]. . 4 Click the Find button. 4 . 4 Click in the Request ID field. 4 Enter the desired information into the Request ID field. 5 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Page 475 .

If you use Reporting Currencies. Entering Reporting Currencies Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which you are working. In this topic. General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. when you post the original journals in your source ledger. all journals in a batch must be entered for the same ledger.Training Guide Oracle EBS R12 General Ledger Journal or Subledger Level Reporting Currencies Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. If budgetary control is enabled. you will be able to: • Enter reporting currencies. posting may generate additional journals for reporting currencies within the same batch. • Use reporting currencies. you will enter reporting currencies. however. When the budgetary control batch is posted. Procedure Page 476 . (Journal or Subledger Level). Upon completion of this lesson.

Click the vertical scrollbar. Oracle Applications has predefined all currencies specified in ISO standard #4217. . . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. 4 Click the Setup: Currencies: Define link. 2 Click the General Ledger. currencies. Page 477 . and to enable and disable currencies. 3 Click the vertical scrollbar. 5 Use the Currencies page to define non-ISO(International Standards Organization) . Vision Operations (USA) link.

8 Click in the Name field. 1 Enter the desired information into the Description field. Page 478 . 0 . Enter "Canadian currency 2008". 9 Enter the desired information into the Name field. Enter "To be used after 011 Jun-2008". 1 Click in the Description field. even if you disable that currency at a later time. . You cannot change a currency code . Enter the desired information into the Code field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Code field. 7 Enter a unique Code to represent your currency. . after you enable the currency. . Enter "CAN2". .

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Issuing Territory field. You can maintain additional currency representations at three different levels: • Balance level. • Performing Standard General Ledger Activities. Using Reporting Currencies Reporting Currencies are integrated with ledgers. • Subledger level. 5 End of Procedure. 1 Click the Save button. You specify the reporting currency as a part of the ledger with which you are working.not the other way around. 4 . In this topic. You should be cautious about performing any activity other than reporting when you are using a reporting currency. 1 You have entered reporting currencies. This is especially true of entering or importing new journals into your reporting currency. you will enter the data in the reporting currency. • Journal level. 3 . • Completing Reporting Currencies. 2 . 1 Enter the desired information into the Issuing Territory field. since journals are only converted and replicated from your ledger to your reporting currencies . You can use the Reporting Currencies for: • Entering Data into Reporting Currencies. Reporting currency is flexible. Procedure Page 479 . Enter "Canada".

5 Use the Accounting Setups page to define a new ledger. Page 480 . . . . Click the vertical scrollbar. ledger. . 3 Click the vertical scrollbar. 2 Click the General Ledger. Vision Operations (USA) link. or search for an existing .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Accounting Setups page. 4 Click the Accounting Setups link.

7 Click the Legal Entity list item. . . . 1 Click the Update Accounting Options button. 1 Click the Go button. Page 481 . . Enter "Northlake Store". 0 . 8 Click in the Search criteria field. 9 Enter the desired information into the Search criteria field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Search by list.

3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Update Accounting Options page to update the accounting information in the 2 ledger. Step Action 1 Click the Update button. . . 1 Use the Update Reporting Currencies page to update the reporting currency 4 information. Page 482 .

1 Use the Add Reporting Currency page to enter the reporting currency information. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Add Reporting Currency button. Page 483 . 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Conversion Level list. 8 . 7 . 1 Click the Subledger list item. Page 484 .

9 . Page 485 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field.

Enter "ANY".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. Page 486 . 0 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Reporting Currency Name field. Page 487 . 1 .

.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Reporting Currency Name field. Page 488 . Enter 2 "2008Additions".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Short Name field. 3 . Page 489 .

Enter "2008Add".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Short Name field. 4 . Page 490 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Rounding Differences Tracking Account field. 5 . Page 491 .

Enter "01-000-1140-0000-000". Enter the desired information into the Rounding Differences Tracking Account field. Page 492 . against the account you specified.Training Guide Oracle EBS R12 General Ledger Step Action 2 If you enable Rounding Differences Tracking by assigning a Rounding Differences 6 Tracking Account to your ledger. rounding imbalances are automatically balanced .

2 Conversion rate types are used to convert transactions once the Reporting Currencies 8 option is enabled. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Default Rate Type field. Enter the desired information into the Default Rate Type field. Page 493 . Enter "Corporate". 7 .

. 3 You have entered the data in the reporting currency.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. 9 . Page 494 . 0 End of Procedure.

In this topic. • Display multiple hierarchies. and charts of accounts. • Add or change rollup groups. and review account structure hierarchies • define new parent and child segment values. • Add or change account hierarchies. child values. adding or changing account hierarchies. you will start the account hierarchy manager. Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. segment values.Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. displaying multiple hierarchies. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages. maintain. and rollup groups. • Add or change child values. The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. Procedure Page 495 . you will be able to: • Start the Account Hierarchy Manager. Upon completion of this lesson.

Click the vertical scrollbar. 3 Click the vertical scrollbar. . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. 2 Click the General Ledger. Page 496 . . Vision Operations (USA) link. 4 Click the Setup: Accounts: Manager link.

Segments tree control. Click an entry in the Chart of Accounts . Page 497 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. entering attributes for a new child value. parent and child relationships. including multi-level hierarchies. 7 The Chart of Accounts .Segments represents an individual segment of a particular . . 8 You have completed Starting the Account Hierarchy Manager procedure. When you create and save parent and child segment values. End of Procedure. Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis. they become permanent. You can also carefully plan your hierarchies. chart of accounts structure. . 6 The Account Hierarchy Manager page enables you to define a new segment value by . and facilitates reporting and analysis.

. .Training Guide Oracle EBS R12 General Ledger In this topic. . 2 Click the General Ledger. 3 Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. 4 Click the Setup: Accounts: Manager link. Page 498 . Vision Operations (USA) link. Click the vertical scrollbar. . you will display multiple hierarchies.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the No button. . heirarchies. Page 499 . 6 Use the Account Hierarchy Manager [Read-Only] page to display multiple . It has security rules that enable you to control access to read only or read/write and access to hierarchies.

Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . chart of accounts structure.Segment represents an individual segment of a particular . Page 500 . Click an entry in the Chart of Accounts .Segments tree control.

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Communications Accounting Flex tree control. Page 501 . .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click an entry in the Corporate Accounting Flex tree control. . Page 502 .

Page 503 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Company option.

Page 504 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Children tab. 1 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field. 2 . Page 505 .

Enter "Company".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Page 506 . 3 .

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 507 .

5 . Adding or Changing Rollup Groups The Rollup Group is used to summarize budget. 6 End of Procedure. 1 You have completed Displaying Multiple Hierarchies. Enter "Company". In this topic. and encumbrance amounts for each department and to roll up these amounts to create a division amount. Page 508 . . actual. you will add or change rollup groups.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. Adding or Changing Rollup Groups helps you to add or change rollup groups.

. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. 2 Click the General Ledger. Click the vertical scrollbar. 4 Click the Setup: Accounts: Manager link. . Page 509 . Vision Operations (USA) link. . 3 Click the vertical scrollbar.

Page 510 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. . 6 The Account Hierarchy Manager page enables you to add or change a rollup group. .

Page 511 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts .Segments tree control.

. Page 512 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control.

Page 513 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Edit menu.

0 . Page 514 . You can have those changes 1 reflected automatically in both the Key Segment Values and Rollup Groups pages.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Rollup Groups menu. . 1 Use the Rollup Groups page to create new rollup groups.

button. 3 .. 2 .. 1 Use the Rollup Group page to add a new rollup group.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New. Page 515 .

4 . Enter "Training". Page 516 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Name field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. Page 517 . 5 .

6 . Enter "Training Purposes".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Page 518 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 519 . 7 .

When you create and save Parent and Child segment values. and facilitates reporting and analysis. 8 . In this topic. parent/child relationships. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. You can also carefully plan your hierarchies. 9 End of Procedure. 1 You have completed Adding or Changing Rollup Groups procedure. you will add or change parent hierarchies. Page 520 . Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values. . they become permanent. including multilevel hierarchies.

Click the vertical scrollbar. . . 2 Click the General Ledger. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. 4 Click the Setup: Accounts: Manager link. . Page 521 . Vision Operations (USA) link. 3 Click the vertical scrollbar.

. 6 Use the Account Hierarchy Manager page . as well as change parent and child dependencies.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. to define new parent segment values. Page 522 .

Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts .Segments tree control. Page 523 . .

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. . Page 524 .

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the From field. Page 525 . .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Enter "Company". 0 . Page 526 .

Page 527 . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field.

2 . Enter "Company".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. Page 528 .

3 . Page 529 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button.

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button. Page 530 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Edit menu. Page 531 .

1 Use the Parent Attributes page to enter attributes for a new parent.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Parent menu. 6 . Page 532 . 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. 8 . Page 533 .

Enter "10". 9 . Page 534 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. 0 . Page 535 .

1 . Enter "Training".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field. Page 536 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. Page 537 .

3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field. Page 538 . Enter "01-01-2008".

4 . Page 539 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field.

Page 540 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Enter "05-31-2008".

In this topic. you will add or change child values. A child represents a child segment value. Procedure Page 541 . 6 . The new value must comply with the defined format of the segment's value set. . 7 End of Procedure. Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value. 2 You have completed Adding or Changing Parent Hierarchies procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button.

3 Click the vertical scrollbar. . 2 Click the General Ledger. Vision Operations (USA) link. 4 Click the Setup: Accounts: Manager link. Page 542 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . Click the vertical scrollbar.

and facilitates reporting and analysis. entering attributes for a new child value. including multi-level hierarchies.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. 6 The Account Hierarchy Manager page enables you to define a new segment value by . . parent and child relationships. Page 543 .

Segment represents an individual segment of a particular . Click an entry in the Chart of Accounts . chart of accounts structure.Segments tree control.Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . Page 544 .

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. Page 545 . .

Page 546 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Children tab.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field. Page 547 . 0 .

Page 548 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. 1 . Enter "Company".

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 549 .

Page 550 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. 3 . Enter "Company".

Page 551 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. 4 .

5 . Page 552 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 10 [Training] list item. Page 553 . 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. 7 . 8 . Note: Once you create and save a new child segment value. Page 554 . you cannot delete it. 1 Use the Child Attributes page to enter a new segment value for a new child.

Page 555 . 9 . Enter "15".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. 0 . Page 556 .

1 . Page 557 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field. Enter "Training Revenue".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 2 . Page 558 .

Enter "01-01-2008". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field. Page 559 .

Page 560 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field. 4 .

Enter "05-31-2008". 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Page 561 .

2 You have completed Adding or Changing Child Values procedure. . Page 562 . 6 . 7 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button.

defining accounting calendar and ledger.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. • Set up journal categories and sources. value sets and validation tables are used as important components of key flexfields. • Set up suspense accounts. • Enter values for key flexfields. you will define General Ledger value sets using the Value Sets page. • Define accounting key flexfield structures. • Create a security rule. you will be able to: • Define general ledger value sets. descriptive flexfields. Procedure Page 563 . Defining General Ledger Value Sets Values. • Define a ledger. key flexfield values. • Enter unbalanced journals. • Define an accounting calendar. You define your value sets first. In this topic. Upon completion of this lesson. • Use the Account Hierarchy Editor. and Standard Request Submissions. either before or while you define your flexfield segment structures. • Create a responsibility for the controller. • Open an accounting period. accounting key flexfield structures.

. The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page. . 4 Use the Value Sets page to enter a value set name and a description for the value set. Vision Operations (USA) link. Page 564 . 3 Click the Flexfields: Validation: Sets link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Value Sets page. 2 Click the General Ledger. Click the Vertical scrollbar. .

.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Value Set Name field. . including information . You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time 9 Enter formatting information appropriate to your format type. 8 The choices in the Format Type field for the format of your segment values include: . Enter "ABC Company". 7 Enter the desired information into the Description field. Page 565 . 6 Enter the desired information into the Value Set Name field. . such as whether your values should include numbers only and whether they must fall within a certain range. Enter "ABC_Company".

0 . 1 Click the Save button. 1 . Page 566 . 4 . Enter 8 "ABC_Department". 1 Enter the desired information into the Value Set Name field. 1 Once you save your changes. 7 . you can define another value set using the New button. 1 The maximum size for Translatable Independent and Translatable Dependent value set 2 values is 150. Enter "2". 2 Enter the desired information into the Description field. 1 Click in the Description field. 6 Click the New button. 5 . 1 Click in the Value Set Name field. 0 . 9 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Uppercase Only (A-Z) option. . 1 Click in the Maximum Size field. . 1 Click the Right-justify and Zero-fill Numbers (0001) option. . 1 Enter the desired information into the Maximum Size field. Enter "ABC Department".

a ledger. such as run depreciation. post/transfer/interface to General Ledger. 2 You have completed defining General Ledger value sets using the Value Sets page. 4 . 2 Click the Right-justify and Zero-fill Numbers (0001) option. a restricted list of functions. Each responsibility allows access to a specific application or applications.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Uppercase Only (A-Z) option. 5 . Procedure Page 567 . you will create a responsibility for the Controller. Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. 2 Click in the Maximum Size field. 2 . These responsibilities help you provide the appropriate level of access to your users' need to • perform inquiry and reporting activities in your reporting currencies • perform specific processes. and run revaluation In this topic. 6 End of Procedure. . 2 Enter the desired information into the Maximum Size field. 3 . and reports in a specific application. 2 Click the Save button. a restricted list of pages. Enter "3". 1 .

2 Click the System Administrator link. . 5 Use the Responsibilities page to create a responsibility for the Controller. Page 568 . . . 4 Click the Security:Responsibility: Define link. . 3 Click the vertical scrollbar. which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions. and assigning individual users to these responsibilities. Click the vertical scrollbar. . This responsibility helps in managing data security.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Responsibilities page.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Responsibility Name field. 7 Enter the desired information into the Responsibility Name field. 9 Enter the desired information into the Application field. 1 Click in the Responsibility Key field. Enter "GL Training". Enter "General Ledger". Super User". 1 Enter the desired information into the Responsibility Key field. Enter "GL Training . . Page 569 . 8 Click in the Application field. . 1 . .

5 . 7 . A data group determines which Oracle database accounts to which a responsibility's forms. A data group defines the mapping between Oracle Applications products and Oracle database IDs. 1 Enter the desired information into the Data Group: Name field. Enter "Standard".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the details in the Data Group region. and reports are connected. 1 Enter the desired information into the Data Group: Application field. Enter "GL_SUPERUSER". 3 . concurrent programs. 1 Click in the Data Group: Application field. 4 . 2 . Page 570 . 1 Click in the Menu field. Enter "General 6 Ledger". 8 . 1 Enter the desired information into the Menu field. 9 . . 1 Click in the Data Group: Name field. 1 Use the Request Group region to assign a request to a responsibility.

0 . Page 571 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request Group: Name field.

Enter "GL 1 Concurrent Program Group". 2 . 2 You have completed creating a responsibility for the Controller procedure. 2 Click the Save button. . 4 . 2 Click in the Request Group: Application field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request Group: Name field. 2 Click the Close button. 3 . Page 572 . . 5 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values. . 2 Click the General Ledger. Security rules do not deny the current user access to any of the individual segments used in the account. In this topic. . Page 573 . You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports. you will define security rules. Vision Operations (USA) link. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Define Security Rules page.

4 Click the Setup: Security: Define link. Page 574 . . Enter "DEPARTMENT CA". Step Action 6 Click in the Name field. 5 Use the Find Value Set page to identify the value set to which your values belong. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . 7 Enter the desired information into the Name field. . or concurrent program parameter that uses the value set. You can identify values by your value set. . the flexfield segment.

Page 575 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Find button. . 9 Use the Define Security Rules page to define the security rules for ranges of flexfield . or Press [S]. and report parameter values.

Enter "Training". 1 . Page 576 . 1 Click in the Message field. Enter "Department CA 3 restriction rule". 1 Enter the desired information into the Description field. . 0 . 1 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. 2 . 1 Enter the desired information into the Name field. 4 .

where Include includes all values in the specified range. Enter "Department CA is not valid for this responsibility". 8 . A security rule element applies to all segment values included in the value range you specify. and the user must enter a value manually. Page 577 . 1 Use the Security Rule Elements region to define a security rule element by 7 specifying a value range that includes both a low and high value for your segment. If you want to specify a single value to include or exclude. If the default value is secured. Identify each security rule element as either Include or Exclude. Enter the desired information into the Message field. Note: Exclude rule elements override Include rule elements. Every security rule must have at least one Include rule element.Training Guide Oracle EBS R12 General Ledger Step Action 1 The message that you enter here appears automatically whenever a user enters a 5 segment value that violates your security rule. since a security rule automatically excludes all values unless you specifically include them. 1 Click the Save button. . and Exclude excludes all values in the specified range. . 6 . 1 Click the Type list. the flexfield window erases it from the segment as the window opens. You should always include any default values you use in your segments or dependent value sets. enter the same value in both the Low and High fields.

9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Include list item. Page 578 .

Enter "000". 0 . 2 Enter the desired information into the To field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 1 . 2 . 4 . Page 579 . 2 Click in the To field. Enter "ZZZ". 2 Enter the desired information into the From field. 2 Click the Line button. 3 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Type list. 6 . Page 580 . 5 . Step Action 2 Click the Exclude list item.

Enter "1000". 2 Click in the To field. 0 . 3 Enter the desired information into the To field. Page 581 . 3 Click the Save button. 2 Enter the desired information into the From field. 8 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. Enter "1000". 7 . 1 .

You will also determine the appearance of your key flexfield window. you will define accounting key flexfield structures using the Key Flexfields Segments page. In this topic. and the segment descriptions and default values. 2 End of Procedure. The Key Flexfield Segments page is used to define key flexfields. You will use it to define descriptive information and validation information for each segment. the number and order of the segments.Training Guide Oracle EBS R12 General Ledger Step Action 3 You have completed Creating a Security Rule procedure. Defining Accounting Key Flexfield Structures Key flexfields enable you to define additional information you want to record in existing fields. Procedure Page 582 . including the size of the window. .

. new flexfield or change the name of an existing flexfield using this page. . 2 Click the General Ledger. Step Action 5 In the Key Flexfields Segments page. Press [F11]. 4 Use the Key Flexfield Segments page to define key flexfields. enter the Query mode. Vision Operations (USA) link. . Click the vertical scrollbar. You cannot create a . You will begin in the Query mode and select the application name in the Application field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Key Flexfields Segments page. 3 Click the Flexfields:Key: Segments link. . Page 583 .

8 Execute the query. . 1 The title automatically defaults to the value you entered in the Code field. . 1 Enter the desired information into the Code field. . 1 Click in the Description field. 4 Click in the Title field. 9 The Code for a structure is a developer key and is used by loader programs. 1 Selecting the Cross Validate Segments checkbox enables you to assign cross 7 validation rules to your flexfield structure. The value . 1 Click in the Code field. Page 584 . Press [Ctrl+F11]. 1 Click the New button. 0 . Enter "01Vision_Accounting 3 Flexfield". . . . Click the Cross-Validate Segments option. 1 For those application flexfields that support more than one structure. you specify for the code will default into the title field. 1 Enter the desired information into the Description field. Enter "Vision Account 6 Flexfield". You can insert a row using the New button. 7 Enter the desired information into the Application field. 5 . . . you can create a 1 new structure for your flexfield by inserting a row.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Application field. Enter "General Ledger". 2 .

0 . . Each flexfield contains a number of segments which function as separate fields. When a user clicks in a flexfield. you can define: • Its prompt • The type of data it can contain • The values a user can enter Page 585 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Segments button to open the Segments Summary page where you define 8 your flexfield segments. 9 . 1 Click the Segments button. For each segment. or Press [Alt+m]. a window opens displaying the segments that you have defined. 2 Use the Segments Summary page to define your flexfield segments.

2 Enter the desired information into the Value Set field. Enter "SEGMENT1". 1 . 2 Click in the Column field. 2 Enter the desired information into the Column field. 8 . Enter "Company". Page 586 . 7 . 2 Enter the desired information into the Number field. Click in the Window Prompt field. . 1 . 4 . You can update the 5 prompt or leave as is. 0 . 2 Enter the desired information into the Name field. 3 Click in the Number field. Enter "1".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Number field. Enter "2". 2 . 2 Click in the Value Set field. 2 The name you entered in the Name column automatically appears. Enter "ABC_Company". 2 Click in the Name field. 3 Enter the desired information into the Number field. 3 . 9 . 6 .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Name field. Click the OK button. You can update the 4 prompt or leave as is. 3 Click in the Value Set field. Enter "ABC_Department". . 8 . 0 . or Press [Alt+O]. 3 The name you entered in the Name column automatically appears. 5 . 6 . . 3 Enter the desired information into the Name field. Click in the Window Prompt field. 3 Enter the desired information into the Value Set field. 4 Click in the Number field. 3 Enter the desired information into the Column field. Page 587 . 3 . See the Oracle General . 3 This warning message indicates that the list of values prompt is longer than your 9 segment size. 7 . 4 Once you define your flexfield structure. access the Segments page to define the 1 segments by clicking the Open button. 2 . Enter "Department". Ledger User's Guide for more information about this message. Click OK to proceed through this message. 3 Click the Save button. Enter "SEGMENT2".

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Open button. Step Action 4 Click in the Description field. 4 Use the Segments page to define segments for your flexfield. You can define as many segments as there are defined segment columns in your flexfield table. 2 . or Press [Alt+O]. You can create a new segment for your flexfield by inserting a row. this page becomes display-only. The page title includes the current flexfield's name. 3 . Page 588 . 4 . If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked).

5 When you close the Flexfield Qualifiers page. the Forms page displays a prompt 0 asking you to save the changes you have made. Page 589 . . 9 . In this example.Training Guide Oracle EBS R12 General Ledger Step Action 4 Enable the flexfield qualifiers you need. only the Balancing Segment 8 Qualifier is selected. Click the Enabled option. . 4 Click the Close button.

Page 590 . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. or Press [Alt+Y].

Click the Open button to access the Segments page to define segments. 5 Navigate back to the Segments Summary page and select the second segment. 2 . Repeat the same steps for the second segment.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. Page 591 . 3 .

5 Click the Open button. Page 592 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Number field. 4 . 5 . or Press [Alt+O].

7 . 8 . 5 Enter the desired information into the Description field. 5 Click the Flexfield Qualifiers button. 6 . Enter "Department".Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Description field. or Press [Alt+Q]. Page 593 .

1 . Page 594 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Enable the Cost Center segment. 6 Click the Close button. . 6 Enable the Management Segment option. 9 Click the Enabled option. 0 Click the Enabled option. .

3 . 6 Click the Close button. 2 . Page 595 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Save button.

Dependent. Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Close button. 6 You have completed defining the accounting key flexfield structures using the Key 5 Flexfields Segments page. • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments Page 596 . 4 . Translatable Independent. Translatable Dependent. and have a validation type of Independent. and any table-validated value sets your flexfield needs. These validated segments provide users with a list of predefined valid segment values. any dependent value sets that depend on them. End of Procedure. or Table. .

Page 597 . you will enter values for key flexfields using the Segments Value page. . 3 Click the Flexfields: Key: Values link. . Procedure Step Action 1 Begin by navigating to the Segment Values page. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger In this topic. 2 Click the General Ledger. Vision Operations (USA) link. .

. 7 Enter the desired information into the Name field. 8 Click the Find button. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Key Flexfield Segment page to find values according to the following . selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Step Action 5 Click the Value Set option. . Enter "ABC_Company". 6 Click in the Name field. . Page 598 .

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. Translatable Independent. 9 Use the Segments Value page to define values for a key . or descriptive flexfield segment or report parameter. Dependent. 1 . You should use this page to define values that belong to Independent. or Table value sets. Page 599 . Translatable Dependent. 1 Select the Values. Effective tab to enter the values and the description. 0 . You can define new segment values. Step Action 1 Click in the Value field. and enable or disable existing values as well. specify value descriptions for your values.

2 . Qualifiers tab. Hierarchy. Hierarchy. 5 . For example. 1 Click in the Qualifiers field. such as a descriptive flexfield. Page 600 . 1 The default values are Yes for budgeting and posting. . 1 Segment qualifiers contain information about a value rather than the segment that uses 8 the value. 6 . Click in the Description field. If you share this same value set with additional flexfields. Enter "Corporate 4 Headquarters". 1 Click the Values.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. the Segment Qualifiers page appears regardless of how you identified your value set in this page. 1 Click the Values. Some key flexfields use segment qualifiers to hold extra information about individual key segment values. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers. . or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. 1 Enter the desired information into the Description field. 9 Click the OK button. the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. . Enter "00". and automatically appears 3 when you click in the Description field. . or Press [Alt+O]. Qualifiers tab to enter the segment qualifiers. 7 . 1 The Translated Value is derived from the Value field. the Segment Qualifiers page appears prompting you for this information.

2 Click in the Qualifiers field. 0 . Effective tab. 2 Click the Values. Qualifiers tab. or Press [Alt+O]. 4 . 5 . 2 Enter the desired information into the Value field. Enter "US Operations". 2 Click the Values. Page 601 . Effective tab to enter another value. 2 Click in the Description field. Effective tab. 2 Enter the desired information into the Description field. Hierarchy. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Use the Values. 3 . 6 . Enter "01". 2 Click the OK button. 7 . 2 Click the Values. 9 . 2 Click in the Value field. 8 . 2 .

if Applications Desktop Integrator is installed. 1 . to create and edit your account hierarchies graphically. 6 . You can use the Account Hierarchy Manager or the Account Hierarchy Editor. 3 Click in the Qualifiers field. you define your parent values and your rollup groups. 5 . . 2 . 3 Enter the desired information into the Value field. Qualifiers tab. Page 602 . Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. 3 Click the Save button. Enter "Europe". 3 Click the Values. 3 You have completed entering values for key flexfields using the Segments Value 7 page. 0 . 4 . End of Procedure. 3 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Value field. Hierarchy. Enter "02". 3 Click the OK button. or Press [Alt+O]. 3 .

2 Click the General Ledger. Vision Operations (USA) link. . Account Hierarchy Manager session. as well as rollup groups. In this topic. . Click the vertical scrollbar. 3 Click the Setup: Accounts: Manager link. you will define a child value using the Account Hierarchy Editor. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . 4 The Confirm page displays a prompt asking you if you want to save the changes in the .Training Guide Oracle EBS R12 General Ledger You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. Page 603 .

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. Minimize the window to keep the Account Hierarchy Manager active. 6 In the Account Hierarchy Manager page. expand the Accounting Flexfield you are . Page 604 . . editing.

. Page 605 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Operations Accounting Flex tree item.

Page 606 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Department tree item. .

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. Page 607 .

1 The details of the department you selected will display under the Department Values 1 Details .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item. 0 . Page 608 . Expand the tree item to view the hierarchy. and add a child attribute. column.

2 . Page 609 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item.

3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View Hierarchy button. Page 610 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. 4 . 1 Use the Child Attributes page to add a value. Page 611 .

6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. Page 612 .

Enter "119".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Page 613 . 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. Page 614 . 8 .

Enter "Northwest Region".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. 9 . Page 615 .

Page 616 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. 0 .

In this topic. 1 . . and a weekly calendar for another.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save Changes button. you will define an accounting calendar using the Accounting Calendar page. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. for example. 2 You have completed defining a child value using the Account Hierarchy Editor. use a monthly calendar for one ledger. You can. 2 End of Procedure. Procedure Page 617 . You can define multiple calendars and assign a different calendar to each ledger.

Vision Operations (USA) link. . 2 Click the General Ledger. 4 Use the Period Types page to enter a period type.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Period Types page. Click the vertical scrollbar. 3 Click the Financials: Calendars: Types link. . Page 618 . . .

Enter "2 Periods". . . 6 Enter the desired information into the Period Type field. Enter "2". Enter "ACMonth". 8 Enter the desired information into the Periods per Year field. 1 Click the Save button. . 9 Enter the desired information into the Description field. 0 . 7 Click in the Periods per Year field. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Period Type field. . Page 619 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. . 1 Use the Accounting Calendar page to create an accounting calendar to define an 3 accounting year and the period it contains. select the period type you entered in the Period Types page. Page 620 . Step Action 1 Double-click the Accounting list item. 2 . 1 . In the Calendar field.

Page 621 . . Enter "AC Month 6 Calendar".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Calendar field. Enter "ACMonth". 8 . 1 Enter the desired information into the Description field. 1 Click in the Prefix field. 5 . and the date. 4 . . 1 Use the Periods region of the Accounting Calendar page to enter all the period 7 details of the accounting calendar such as type. 1 Enter the desired information into the Calendar field. year.

7 . 4 . 2 Click in the From field. Enter "ACMonth". 2 Enter the desired information into the Quarter field. Enter "Dec". 9 . 5 . Enter "1". 3 . 2 Enter the desired information into the Prefix field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Prefix field. 2 Click in the Year field. 1 . 2 Enter the desired information into the Year field. 2 Enter the desired information into the Type field. 6 . 8 . Enter "Jan". 2 Enter the desired information into the Num field. Enter "01-Jan-2006". Enter "2006". 2 . 2 Enter the desired information into the To field. Enter "1". 0 . 2 Click in the Prefix field. 9 . Page 622 . Enter "31-jan-2006". 2 Enter the desired information into the From field.

0 . Enter "01-Dec-2006". Enter "4". Enter "31-Dec-2006". 3 Enter the desired information into the From field. 3 Click in the Num field. 3 Enter the desired information into the Year field. 3 Enter the desired information into the Quarter field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Type field. 3 Click in the From field. 3 Enter the desired information into the Num field. 3 Enter the desired information into the To field. 1 . Enter "ACMonth". 5 . Page 623 . 3 . 8 . Enter "2006". 0 . 4 Click the Close button. 3 Click the Save button. 6 . 3 Enter the desired information into the Type field. 7 . 2 . 9 . Enter "2". 4 .

4 Click the Current button. 4 Note the request ID that is displayed in the Note page. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 4 When you close the Accounting Calendar page. 4 Click the OK button. . Page 624 . a prompt displays in the Decision 1 page asking you if you want to validate the currently displayed calendar. 3 . 2 . You will use this ID to query the status of your request using the Requests page. or Press [Alt+O]. or Press [Alt+C].

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the View menu. 4 Click the Requests menu. 6 . or Press [R]. 7 . or Press [Alt+V]. Page 625 . 5 . 4 Use the Find Requests page to query the status of the Request ID assigned to you.

9 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. 0 . click the View Output button. 2 . Page 626 . 5 Use the Requests page to view the status of submitted report or request processes. 5 Click the Find button. 8 . 4 Enter the desired information into the Request ID field. To view the Calendar Validation Report. Enter "5194748". 1 . or Press [Alt+i]. 5 The status of your request displays in the Requests page.

3 . Page 627 . or Press [Alt+p]. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the View Output button. 5 Review the Calendar Validation Report.

since the average balances are derived from the standard balances. . In a typical ledger where average balance processing is enabled. End of Procedure. it is the principal source of information for the analytical applications in the Oracle E-Business Suite. A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information. Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. 5 You have completed defining an accounting calendar using the Accounting Calendar 6 page. Consequently.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button. Page 628 . the standard and average balances are linked. 5 . You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances.

Click the vertical scrollbar. You define the attributes of a ledger. Vision Operations (USA) link. . you will define a ledger. Ledger Currency.Training Guide Oracle EBS R12 General Ledger Define a ledger before enabling budgetary control for the ledger. 2 Click the General Ledger. Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager. Procedure Step Action 1 Begin by navigating to the Accounting Setups page. In this topic. such as Accounting Calendar. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control. . Page 629 .

Step Action 6 Click the Create Accounting Setup button. Page 630 . create a new legal entity. . 5 Use the Accounting Setups page to define a new ledger. 7 Use the Create Accounting Setup page to assign a legal entity to an existing ledger or .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. ledger. . 4 Click the Accounting Setups link. . or search for an existing .

. .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Next button. 9 Use the Define Accounting Representations page to enter the ledger information. Page 631 .

Page 632 . 3 Enter the desired information into the Chart of Accounts field. 1 Click in the Chart of Accounts field. 1 Enter the desired information into the Name field. 4 . 2 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. 1 Click in the Accounting Calendar field. Accounting Flex". 1 Enter the Chart of Account that you want to associate with this ledger. Enter "Corporate . Enter "Training". 1 .

2 Use the Save Accounting Structure page to review and submit the ledger details. Page 633 . Enter the desired information into the Accounting Calendar field. 9 . Enter the desired information into the Subledger Accounting Method field. 0 . 7 Enter the desired information into the Currency field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Oracle General Ledger enables you to define multiple calendars and assign a different 5 calendar . you can use a monthly calendar for one ledger. 1 . 6 . 8 . 2 Click the Next button. to each ledger. 1 Click in the Currency field. and a weekly calendar for another. For example. . Enter "Accounting". Enter "Standard Accrual". 1 Enter the Subledger Accounting Method used by the legal entity. Enter "USD". 1 Click in the Subledger Accounting Method field. 1 Enter the local currency used by legal entity.

Page 634 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Finish button. 2 .

3 . Opening the First Accounting Period When you open the first accounting period.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Accounting Setups button. . In this topic. 2 You have defined a ledger. 4 End of Procedure. you will submit a request for opening the first accounting period. Procedure Page 635 . Oracle General Ledger prepares it for journal entry.

5 The Find Periods page enables you to search for specific accounting periods. . 4 Click the Setup: Open/Close link. Vision Operations (USA) link. 3 Click the vertical scrollbar. Click the vertical scrollbar. . 2 Click the General Ledger. . . Page 636 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Periods page.

Page 637 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Find button. to control journal entry and journal posting. 7 The Open and Close Periods page enables you to open and close accounting periods . or Press [Alt+i]. .

. or Press [Alt+p]. Page 638 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Open Period button.

or Press [Alt+O]. Enter "Jan-08". . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Target Period field. Page 639 . 1 Enter the desired information into the Target Period field. or Press [Alt+Y]. 1 . 1 Click the Yes button. 0 . 1 Click the Open button.

Page 640 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. . 5 End of Procedure. 1 You have completed the Opening the First Accounting Period procedure. Step Action 1 Click the Close button. or Press [Alt+O]. 3 . 4 .

Vision Operations (USA) link. Click the vertical scrollbar. In this topic. . 2 Click the General Ledger. Journal sources identify the origin of your journal entries. Journal categories appear in standard reports.Training Guide Oracle EBS R12 General Ledger Setting Up Journal Categories and Sources You can define intercompany and suspense accounts for specific categories. You can also use document sequences to sequentially number journal entries by category. Page 641 . In addition. Procedure Step Action 1 Begin by navigating to the Journal Categories page. you will set up journal categories and sources. Oracle General Ledger supplies a number of predefined journal sources. you should define at least one journal source for each of your own. such as the General Journals report. .

Step Action 6 Enter a unique Category. . and Description for your journal category. 2008". Enter "Training Sales for . 4 Click the Setup: Journal: Categories link. Page 642 . . . Category Key. Click in the Category field. 7 Enter the desired information into the Category field. 5 The Journal Categories page enables you to define journal categories. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar.

1 Click the Save button. Page 643 . Click in the Category Key field. 2 . . Enter "Training Sales for 1 2008".Training Guide Oracle EBS R12 General Ledger Step Action 8 The Category Key is a language-independent and instance-independent key that the . 1 Click in the Description field. Enter "Training 2008". 1 Enter the desired information into the Description field. . 9 Enter the desired information into the Category Key field. 0 . Journal Import program uses to identify a particular journal source and category consistently across all languages and instances.

3 . 1 Double-click the Journal list item. 4 . 5 . Page 644 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Double-click the Setup list item. 1 Double-click the Sources list item. 1 The Journal Sources page enables you to define journal sources that identify the 6 origin of journal entries.

. 2 If you select the Import Using Key checkbox. in the Account Inquiry page. Enter "Training Revenue for 2 2008". 2 If you select the Require Journal Approval checkbox. 2 Click in the Description field. you can drilldown to 3 subledger transactions transferred from subledgers in summary or detail for this source . If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval. when importing .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a unique Source. Page 645 . 0 . 1 Click in the Source Key field. . 8 . 2 If you enable the Import Journal References checkbox. 1 Enter the desired information into the Source field. 2 Enter the desired information into the Source Key field. Click the Freeze Journals option. Enter "Training for 2008". Source Key and Description for your journal entry source. then journal approval is 5 enabled for your general ledger. the Journal Import program uses the 6 value entered in the Source Key field. journals for a given source. 2 Enter the desired information into the Description field. 7 Click in the Source field. then the batch must be approved before it can be posted. 9 . then journals from this source cannot be 4 changed in the Enter Journals page. . 1 . . instead of the Source field. Enter "Training for 2008". 2 If you select the Freeze Journals checkbox.

Setting Up Suspense Accounts When you define your ledger. 7 . 8 . You can define other suspense accounts in addition to the default suspense account for your ledger. 9 End of Procedure. you will set up suspense accounts. you can enable suspense posting and assign a default suspense account to your ledger. 2 You have completed the Setting Up Journal Categories and Sources procedure. 2 Click the Close button. General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. Procedure Page 646 . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save button. .

Click the vertical scrollbar. . 4 The Suspense Accounts page enables you to define suspense accounts. 2 Click the General Ledger. Vision Operations (USA) link. Page 647 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Suspense Accounts page. . . . 3 Click the Setup: Accounts: Suspense link.

Click in the Ledger field. . 9 Click in the Category field. Page 648 . Click in the Source field. Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values. defining. (USA)". . 6 Enter the desired information into the Ledger field. . 7 Specify the Source and Category that applies to the suspense account you are . Enter "Vision Operations . Enter "Manual". 8 Enter the desired information into the Source field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Specify the ledger.

. Click in the Account field. Enter "Accrual". Entering Unbalanced Journals Journal entries consist of debit and credit entries. 1 You have completed the Setting Up Suspense Accounts procedure. you will enter an unbalanced journal. Enter "01-000-2225-0000-000". 3 . or the journal entry is considered unbalanced. . Procedure Page 649 . 2 . A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. 1 Click the Save button. 4 End of Procedure. 0 . The sum of the debits must equal the sum of the credits. In this topic. You can 1 assign multiple unique combinations of source and category to a single account.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. 1 Enter the desired information into the Account field. 1 Enter the Account against which the balancing amount should be posted.

Vision Operations (USA) link. . 2 Click the General Ledger. . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. 4 The Find Journals page enables you to search for specific journals and also create . Page 650 . 3 Click the Journals: Enter link. new journals. .

6 The Journals page enables you to enter and view detailed information for a journal. . or Press [Alt+J]. Page 651 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. .

0 . . Enter "10". Enter "Accrual". 9 Enter the desired information into the Category field. 8 Click in the Category field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 Click in the Line field. 1 Click in the Account field. 1 . Enter "ABCExpense Accruals". . 1 Enter the desired information into the Line field. Page 652 . . 2 .

1 Click in the Line field. or Press [Alt+Y]. 2 This message provides an alert about the difference between debits and credits. . Enter "01-000-2225-0000-000". 6 . 1 . 1 Enter the desired information into the Entered: Credit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. Page 653 . 2 Click the Post button. 9 . 8 . 0 Click the Yes button. Enter "450". 5 . Enter "500". 4 . 1 Click in the Debit (USD) field. 7 . 1 Enter the desired information into the Account field. . or Press [Alt+P]. 3 . 2 Click the OK button. Enter "01-130-1110-0000-000". 1 Click the Save button. 2 Note the request ID. 1 Enter the desired information into the Entered: Debit field.

or Press [R]. 4 . 2 The Find Requests page enables you to search for specific requests. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 2 Click the Requests menu. Page 654 . 3 . 5 . 2 Click the View menu.

9 . 7 . 6 . 3 Verify that the post request completed successfully. 2 Use the Requests page to view the status of submitted request processes. Page 655 . 8 . 2 Enter the desired information into the Request ID field. 2 Point to the Find object.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field. 0 . Enter "5198248".

or Press [Alt+i]. Enter "ABCExpense Accruals 213 JAN-2008 12:51:26".Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. Step Action 3 Click in the Batch field. 3 Enter the desired information into the Batch field. 3 Click the Find button. 1 . 4 . 2 . Page 656 . .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Use the Enter Journals page to view and optionally change unposted journal batches 5 online. Step Action 3 Click the Review Journal button. . 8 End of Procedure. 3 Verify that the accrual posted correctly. Page 657 . or Press [Alt+u]. . 7 . 6 . 3 You have completed the Entering Unbalanced Journals procedure.

Training Guide Oracle EBS R12 General Ledger Page 658 .

to control page breaks. • Create a column set heading. the commonly assumed attribute for a row definition is an account assignment. In Financial Statement Generator. • Run column set detail and summary reports. whereas the attribute for a column definition is a time period (amount type).to indicate which general ledger account balances you want to include in the row. Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. you will create a row set. • Create a column set. • Define a content set. In this topic. • Run a row set detail and summary report. viewed.to perform a variety of complex computations in your report. • Define calculations . When you define a row set. line spacing. Upon completion of this lesson. or modified by certain users.Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. • Run a column set ad-hoc-report. you will be able to: • Create a row set.to only allow specific row sets to be used. • Specify formatting . • Run an ad-hoc row set report. indentation. you can: • Assign accounts . and underline characters. Procedure Page 659 . • Secure row set definitions .

Page 660 . . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Row Set page. Vision Operations (USA) link. 3 Click the vertical scrollbar. Click the vertical scrollbar. 5 The Row Set page enables you to define new row sets. . 4 Click the Reports: Define: Row Set link. . 2 Click the General Ledger.

. 1 The Rows page enables you to add and format rows to a row set. or Press [Alt+R]. 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Name field. 8 Click in the Description field. Enter "Training Row Set". Page 661 . . 0 . 7 Enter the desired information into the Name field. . . 1 . 1 Click the Define Rows button. Enter "Training Summary".

The line number controls the order in which rows appear in a report. 5 . Enter "10". You also use the line number when creating a row calculation. Enter "Overhead". 4 . 1 Click in the Line Item field. 1 Enter the desired information into the Line field. Click in the Line field. 1 Enter the desired information into the Line Item field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a line number for each row of the row set. 2 . 3 . Page 662 .

0 . 2 Enter the desired information into the Format Options: Indent field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Format Options: Lines to Skip: After field. 2 Click in the Format Options: Indent field. 9 . 2 . 8 . . 2 Enter the desired information into the Line Item field. 2 Enter the desired information into the Line field. 1 Enter the desired information into the Format Options: Lines to Skip: After field. Enter "Salaries". 7 Enter "1". . 6 Enter "0". 6 . 5 . 1 Click in the Line field. 3 . 1 Click the Save button. Enter "3". Page 663 . 1 . 2 Click in the Line Item field. Enter "20". 4 . 2 Click in the Format Options: Lines to Skip: After field. 2 Enter the desired information into the Format Options: Lines to Skip: After field.

click the Account 7 Assignments button to assign accounts to the row. . If 9 you do not enter a ledger or ledger set. Page 664 . Click the Account Assignments button. or Press [Alt+A]. Step Action 2 Enter the same ledger segment value for the Low and High ledger segment range. FSG uses the ledger or . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 2 To have the row generate account balances on your report. ledger set you specify at run time. Click in the Account Range: Low field. 2 The Accounts Assignments page enables you to assign accounts to a row.

Enter "Vision Operations". 3 Enter the desired information into the Company: Low field. Enter "6100". 3 Click in the Ledger: High field. Enter "110". 0 Enter the desired information into the Ledger: Low field. 1 . Page 665 . 6 . 2 . 0 . 3 . Enter "T". 3 Enter the desired information into the Department: High field. 4 Click in the Account: High field. 3 Click in the Company: Low field. 7 . 5 . 3 Click in the Department: Low field. Enter "01". 8 . 3 Click in the Account: Low field. 3 Enter the desired information into the Department: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter a range of accounts by specifying the Low and High accounts in the range. 3 Click in the Department: High field. 3 Enter the desired information into the Account: Low field. 9 . . 4 .

8 . 4 . 6 . 4 Enter the desired information into the Sub-Account: High field. 9 . 4 Click in the Sub-Account: Low field. Enter "T". Page 666 . 4 Click in the Product: Low field. 4 Enter the desired information into the Product: High field. 1 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Account: High field. 4 Click in the Product: High field. 7 . Enter "0000". 5 Click the OK button. 5 . 4 Enter the desired information into the Sub-Account: Low field. 4 Enter the desired information into the Product: Low field. 0 . or Press [Alt+O]. Enter "T". Enter "T". 3 . Enter "000". 4 Click in the Sub-Account: High field.

you can add a content set. Optionally. . and/or display set to enhance the report or refine the information in the report. 1 End of Procedure. you can specify your own custom column set. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. row order. to meet onetime reporting needs.Training Guide Oracle EBS R12 General Ledger Step Action 5 You have completed the Creating a Row Set procedure. Also. as necessary. Procedure Page 667 . You can also define ad hoc financial reports. you will run an ad hoc report. In this topic.

. . . 4 Click the Reports: Define: Report link. . 3 Click the vertical scrollbar. Page 668 . Click the vertical scrollbar. 2 Click the General Ledger. Vision Operations (USA) link. 5 The Define Financial Report page enables you to define a financial report.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. .

8 Click in the Title field. Page 669 . Enter "Training Ad Hoc Row Set . 1 Click in the Required Components: Column Set field. 5 Enter "12 Month Review". 2 . 1 . 1 Click in the Required Components: Row Set field. 4 . 6 . . 7 Enter the desired information into the Report field. and description for your report.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter a name. Report". Click in the Report field. Enter "Training Ad Hoc Row Set . . . Report only". 1 Enter the desired information into the Required Components: Row Set field. 1 Click the Run Report button. . 1 Enter the desired information into the Required Components: Column Set field. 1 You can select the Enable Security checkbox to apply Definition Access Set security 0 to your financial report definition. Enter 3 "Training Row Set". 1 Enter the Row Set and Column Set to use for the report. report title. 9 Enter the desired information into the Title field. . or Press [Alt+R].

or Press [Alt+O]. 9 . Page 670 . or Press [Alt+Y]. 1 Click the OK button. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. 1 The Run Individual Reports page enables you to run specific reports individually. 8 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. or Press [Alt+S]. . In this topic. General Ledger displays the chart of accounts structure associated with each row set. Procedure Page 671 . 1 . 2 You have completed the Running an Ad-Hoc Row Set Report procedure. 2 Click the Close button. 2 End of Procedure. you will run the Row Set Summary and Detail report. Running a Row Set Summary and Detail Report The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts.

. 4 Click the Standard link. . Click the vertical scrollbar. 2 Click the General Ledger. . 5 Use the Submit a New Request page to run a single request or request set. Single .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. Vision Operations (USA) link. 3 Click the vertical scrollbar. requests are just the job you have defined in your parameters settings. Requests sets enable you to process multiple requests and reports. . Page 672 .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the OK button. when to run the request or process. 7 Use the Submit Request page to enter general request and report parameters. parameters include the report title. . Page 673 . operating unit. language. or Press [Alt+O]. These . and what to do with the output.

Row Set Detail . 2 . 9 Enter the desired information into the Name field. 1 Click in the Row Set Name field. 1 Click in the Parameters field. These parameters will be 1 used to define the processing rules and data to be included when the report or request is . . . Enter "Training Row 3 Set". run. Enter "FSG .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Name field. 1 Enter the desired information into the Row Set Name field. 1 Use the Parameters page to enter the request parameters. 0 . Listing". Page 674 .

the commonly assumed attribute for a column definition is a time period (amount type). typical column sets include headings and subheadings. 6 . In this procedure. In FSG. 8 . you will create a column set in the Column Set window. whereas the attribute for a row definition is an account assignment. or Press [Alt+m]. or Press [Alt+Y]. 1 Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Therefore. and calculation columns for totals. 7 . currency assignments. Page 675 . or Press [Alt+m]. or Press [Alt+O]. 1 You have completed the Running a Row Set Summary and Detail Report procedure. 9 End of Procedure. amount types. 1 Click the Submit button. format masks. Creating a Column Set A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. 4 . 5 . . 1 Click in the Name field. 1 Click the Submit button.

3 Click the vertical scrollbar. Vision Operations (USA) link. Click the vertical scrollbar. . . 4 Click the Reports: Define: Column Set link.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Column Set window. . . Page 676 . 2 Click the General Ledger.

• Specify account balance types to include in the column. You can also create relative headings. budget. • Create Headings for your columns. Page 677 . • Define calculations to perform a variety of complex computations in your report. Step Action 6 Click in the Name field. or encumbrance amounts. The calculations can refer to any previous columns in the report. For example. In this procedure. you will create a column set.Training Guide Oracle EBS R12 General Ledger Step Action 5 From the Column Set page. which determine how numbers in your report are displayed. you can define a column with actual. including rows you choose not to display. you can do the following: . viewed. or modified by certain users. which change depending on the period of interest specified when you run the report. • Specify formatting using format masks. • Secure column set definitions to allow only specific column sets to be used. .

if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments. Enter "Training Column Set". 1 The sequence number is used to define column calculations. 1 Though you will not enter an override value in this procedure. you would enter an override segment. 1 . Instead. 2 . . For example. 8 Click in the Description field. 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Name field. the column order is determined by the column starting positions. . 1 Click the Build Column Set button. Enter "Training 5 Month . or Press [Alt+u]. Rolling Summary". . you use the Override 0 Segment field to override segments to produce "breakdown" reports. You can find more information about override segments in the General Ledger User's Guide. Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. Page 678 .

you will enter an amount type of PTD-Actual. Page 679 . 6 . 1 Click in the Name field. which can be specified in 7 the a row or column definition. 1 Enter the desired information into the Name field. Enter "POI-4". which refers to Period-to-date actual balances. For example. 1 Oracle General Ledger provides a number of amount types. 5 . in this procedure. 1 Enter the desired information into the Sequence field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Sequence field. Enter "10". . 4 . 3 .

Enter "20". 2 . 2 Enter the desired information into the Sequence field. 2 Click the Add Column button. 2 If you assign an amount type to a row or column. such as PATD. 1 Enter the desired information into the Amount Type field. 7 . 2 Click in the Offset field. 5 . However. 3 . 2 Enter the desired information into the Offset field. Enter "-4". such as PTD-Actual. then the offset will be in number of days. you must also assign 0 an offset. 2 Click in the Sequence field. 6 . Enter "PTD-Actual". 1 . 8 . Page 680 . Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. then the offset will be in number of periods. If your specified Amount Type refers to a period. . 9 . 4 . Enter "POI-3". 2 Press the left mouse button on the Name object.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Amount Type field. 2 Enter the desired information into the Name field. if your specified Amount Type refers to days.

3 Click in the Offset field. Enter "PTD-Actual". 3 Enter the desired information into the Sequence field. 4 . 3 Click the Add Column button. Enter "POI-2". 8 . Enter "PTD-Actual". 6 . 7 . 8 . 0 . 3 Enter the desired information into the Amount Type field. 3 . 3 Click in the Sequence field. 2 Enter the desired information into the Amount Type field. 3 Click in the Amount Type field. Page 681 . 3 Enter the desired information into the Name field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount Type field. 5 . Enter "30". Enter "-3". 9 . 3 Click in the Name field. 3 Enter the desired information into the Offset field. 2 .

Page 682 . Enter "-2". Enter "PTD-Actual". 6 . 4 Enter the desired information into the Name field. 7 . 3 . 4 Enter the desired information into the Sequence field. 4 Enter the desired information into the Offset field. Enter "-1". 4 Click in the Sequence field. Enter "POI-1". 9 . 4 Click in the Name field. 2 . 0 . Enter "40". 4 Click the Add Column button. 4 . 9 . 4 Click in the Amount Type field. 4 Click in the Offset field. 8 . 1 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Offset field. 4 Enter the desired information into the Offset field. 4 Enter the desired information into the Amount Type field.

5 Enter the desired information into the Amount Type field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Add Column button. 2 . Enter "50". 5 . Enter "PTD-Actual". 5 Click in the Sequence field. 5 Click in the Name field. 5 Click the Add Column button. 0 . 6 Click in the Sequence field. 3 . 5 Click in the Amount Type field. 8 . 5 Enter the desired information into the Name field. 9 . Enter "POI". 6 . 0 . Page 683 . Enter "0". 7 . 5 Click in the Offset field. 4 . 5 Enter the desired information into the Offset field. 1 . 5 Enter the desired information into the Sequence field.

999. 6 Click in the HEADING_ITEM6_0 field. 3 .99". 9 End of Procedure. 6 Format masks. 6 Enter the desired information into the DISPLAY_ITEM6_0 field. Page 684 . 8 .999. or Press [Alt+D]. Enter "60". With a format mask. you can control the . following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 6 Click in the Format Mask field. define how 2 FSG prints numerical values on your reports.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the desired information into the Sequence field. 7 . .999. 6 Click the Create Default Heading button. Enter "TOTAL". 5 . . 1 . 6 You have completed the Creating a Column Set procedure. 6 Click the OK button. 6 Enter the desired information into the HEADING_ITEM6_0 field. Enter 4 "9. 6 . which are specified in your row and column definitions.

Your column headings can be static. You can also create and edit column headings with the Column Set Builder. Vision Operations (USA) link. You can create custom column headings or modify default headings to meet your specific reporting needs. In this topic. Click the vertical scrollbar. Page 685 . . you will define a column set heading.Training Guide Oracle EBS R12 General Ledger Creating a Column Set Heading You define the column headings for a report within the related column set. or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report. Procedure Step Action 1 Begin by navigating to the Column Set page. . 2 Click the General Ledger.

Step Action 6 Query a column set name. and . . . auto copy the columns. . Click in the Name field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . assign access. 4 Click the Reports: Define: Column Set link. . 7 Enter the desired information into the Name field. reports. Page 686 . headings. Enter "Training Revenue". 8 Click in the Description field. 5 Use the Column Set page to create column sets.

1 Click the Create Heading button. or Press [Alt+d]. . Enter "Column Set for . Training". 2 Enter "January 2008". 1 . Step Action 1 Enter the desired information into the Column Set Header Editor Multiline field. Page 687 . 1 Use the Column Set Heading page to enter or change the heading for the column set. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Description field.

4 . . Page 688 . 1 You have defined a column set heading. 5 End of Procedure. Step Action 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 3 . or Press [Alt+O].

Click the vertical scrollbar. Page 689 .Training Guide Oracle EBS R12 General Ledger Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs. . you will run a column set ad-hoc report using the Define Financial Report page. • Define a column set In this topic. you need to delete ad hoc reports periodically. Following are the prerequisites to defining ad-hoc reports: • Define a row set. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. An ad hoc report is one you define at the time you run financial reports. Note that to improve system performance.

Page 690 . 5 Use the Define Financial Report page to run an ad-hoc repot. Begin by entering a name in the Report field and a name for your report title in the Title field. You will use this page to enter the column set and row set details. Step Action 6 Click in the Report field. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . . . . 3 Click the vertical scrollbar. 4 Click the Reports: Define: Report link.

1 Click in the Required Components: Column Set field. 1 Click the Run Report button. 3 . Enter "Training Column Set Ad. .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Report field. 4 Enter "Training Column Set". 0 . encumbrances. In the Row Set and Column Set field. 9 Enter the desired information into the Title field. enter the row and columns sets you want to use for the report. Enter "Training Column Set . or Press [Alt+R]. Note: If you specified control values in the Balance Control options of your row set or column set. 6 . 1 Click in the Required Components: Row Set field. . currencies. . you will be required to assign the control values to specific budgets. Hoc Report". 1 . 1 Use the Required Components region to enter the row and column information. or constant periods of interest. 1 Enter the desired information into the Required Components: Column Set field. 5 . Enter 2 "Training Row Set". Report". 8 Click in the Title field. 1 The Decision page will display an alert. 1 Enter the desired information into the Required Components: Row Set field. Page 691 .

use the Run Individual Reports page to submit your 9 request for the Ad-Hoc report. or Press [Alt+O]. or Press [Alt+Y]. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button. Page 692 . 1 After you save your work. 1 Click the OK button. . 8 .

2 Note the request ID that displays in the Request column. or Press [Alt+S].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 2 Click the Close button. 0 . Page 693 . 2 . 1 . 3 . Step Action 2 Click the Close button.

using the Define Financial 4 Report page.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed running a column set ad-hoc report. Procedure Page 694 . or about all column sets defined in the system. Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. and your calculation and exception definitions. if any. Display options for each column appear in a box. . you will run the Column Set Detail and Summary report. General Ledger prints your account assignments. then the details of each column definition. End of Procedure. General Ledger first prints your column set heading. In this topic.

. . Vision Operations (USA) link. 2 Click the General Ledger. . 4 Click the Reports: Request: Standard link. . Step Action 6 Click the OK button. Click the vertical scrollbar. Single . 5 Use the Submit a New Request page to runs a single request or request set. Requests sets enable you to process multiple requests and or reports. . 3 Click the vertical scrollbar. requests are just the job you have defined in your parameters settings. Page 695 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page.

Page 696 . These . operating unit. language. 9 Enter the desired information into the Name field. and what to do with the output. when to run the request or process. parameters include the report title. Step Action 8 Click in the Name field. 0 . 7 Use the Submit Request page to enter general request or report parameters.Column Set Detail . 1 Click in the Parameters field. Listing". .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Enter "FSG .

1 Enter the desired information into the Name field. Enter the desired information into the Column Set Name field. 1 Click the OK button. 1 Click the Submit button. Page 697 . 5 . 1 Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Parameters page to enter the request parameters. or Press [Alt+m].Column Set 6 Summary Listing". 1 Click the Submit button. Enter "FSG . only those column sets that match your ledger's chart of accounts display. 1 Select any column set you have defined. Enter "Training Column Set". or Press [Alt+Y]. or leave this field blank to report on all 2 column sets. 8 End of Procedure. 4 . 3 . or Press [Alt+O]. . If an account assignment was made to column sets. These parameters will be 1 used to define the processing rules and data to be included when the report or request is . . or Press [Alt+m]. 7 . . run. 1 You have completed the Running Column Set Detail and Summary Reports procedure.

The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. You cannot use content sets with XBRL output. you will define a content set.Training Guide Oracle EBS R12 General Ledger Defining a Content Set By assigning a content set to a report request. in one report request. By using a content set with your existing report definition. Also assume that you already have an FSG report for travel expenses. the report will error. The content set controls how the numerous reports differ from each other. assume your organization has 50 departments and that Department is one of your account segments. For example. If you choose a content set function. You can then distribute the reports to the 50 department managers for review purposes. you can generate hundreds of similar reports in a single run. which you run weekly. Procedure Page 698 . such as page expand. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. In this topic. you can print a travel expense report for each department.

5 Use the Content Set page to define a new content set and assign it to a general ledger . . 3 Click the vertical scrollbar. account. Click the vertical scrollbar. Page 699 . . Step Action 6 Click in the Content Set field. . 4 Click the Reports: Define: Content Set link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Content Set page. 2 Click the General Ledger. Vision Operations (USA) link. . .

. Set". 1 Enter the desired information into the Ledger: Low field. 1 Use the Operations Accounting Flex page to enter the low and high values for ledger 4 and account ranges. Enter . 5 . Enter "Training Content . 6 . . "10". • Sequential: FSG processes multiple reports in sequential order. 1 Select a processing type for multiple reports: 0 • Parallel: FSG processes multiple reports at the same time. If you enter a parent segment value for your flexfield low and high. 8 Click in the Description field. FSG displays all child values for that parent. . Enter "Vision Operations". 1 Click in the Account Assignments: Sequence field. 1 . . 1 Enter a Sequence number for each account range. Page 700 . . Enter "Training". 1 Enter the Ledger and Account Range Low and High values if you want to override 3 the segment value ranges specified in your row set. Click in the Account Assignments: Account Segment Low field. Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. 2 Enter the desired information into the Account Assignments: Sequence field. 1 Click in the Ledger: Low field. 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Content Set field.

. Enter "PE". Enter "399". 1 Enter the desired information into the Department: Low field. Page 701 . 3 . 0 . 9 . Enter "300". 5 End of Procedure. 2 Enter the desired information into the Department: Display field. 7 . 2 Enter the desired information into the Department: High field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger: High field. 1 Click in the Department: Low field. 2 . 2 Click the OK button. 1 . 2 You have defined a content set. 2 Click the Save button. 8 . 2 Click in the Department: Display field. or Press [Alt+O]. 4 .

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