How to Use Google Calendar

Prepared by

Stephen Sungkip

What is Google Calendar?

 A free internet calendar that allows you to manage easily

your personal and professional schedules

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7 Reasons to Use Google Calendar
1.

Share your schedule

With family, friends, colleagues

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7 Reasons to Use Google Calendar
2.

Calendar on the go

View your calendar and add events from your phone

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7 Reasons to Use Google Calendar
3.

Never forget your event

Remind yourself via email or text message

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7 Reasons to Use Google Calendar
4.

Send invitations and track RSVPs

Invite others to your events

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7 Reasons to Use Google Calendar
5.

Sync with your desktop applications

Sync your calendar with MS Outlook, etc

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7 Reasons to Use Google Calendar
6.

Work offline

View your calendar read-only version anywhere

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7 Reasons to Use Google Calendar
7.

Finally, Google calendar is FREE

Enjoy all features for free

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This tutorial covers the basic functions of Google calendar to help you successfully create your own calendar

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Step 1: Obtain a Google Username or Email Address

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 Go to www.google.com

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 Click on “Sign in”

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 Then click on “Create an account now”

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 Submit required information and click “I accept. Create my

account”

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Step 2: Sign in with your Google Name

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 Go to www.gmail.com

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 Enter your email address and password in the box shown

below

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 And click on “Sign in”

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 Website directs you back to Google home page

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 If you’re using a newer version, calendar tab is shown right here

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 For older version, click on “More” options

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 Navigate to “Calendar”

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 A blank calendar will open

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 You’ll see a miniature month on the left side

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 Click on date to jump to different sections

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 You can view your calendar in day, week, or month

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 Simply use tabs to switch between day, week, month, etc.

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 Links to other Google services, documents, email, photos,

etc are shown

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 You will see your calendar and also search for your friend’s

calendars

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Step 3: Set-up Your Calendar Settings

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 To set up your calendar settings, click on “Settings” under

“My calendars”

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 This page will appear

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 Edit your calendar settings

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 Click on “General” tab to set your general settings. This will

appear:

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 Enter your information and settings you wish. Then click “Save”

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 Click on “Mobile Set-up” tab to set your calendar on your

mobile phone.

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 Check if your carrier is supported. Enter your phone number.

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 Wait for a verification code from Google. Enter the code and

click “Save”

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Step 4: Adding Event or Task

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Here are few simple steps to add event and task on your calendar

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 Click on a day in a month, time in day, or week views

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 In this illustration, I choose month view and click on February 16

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 When you click on a date, this appears immediately. Create event

or task.

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 If you choose to create event, this will appear

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 OR if you choose to create a task, this will appear

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 Whatever it is you choose, enter title of your event or task

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 You may wish to add a note to your task

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 Then click “Create event” or “Create a task” tabs

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 This is sample event. To edit details, click on “Edit event

details”

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 This window will appear

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 Add details like time, location, reminders, privacy, guests to add,

etc.

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 Click “Save” or “Discard changes” when finished

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 Your event/task will automatically appear in your calendar

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Step 5: Create Multiple Calendars

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 You can create multiple calendars for work, home, etc

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 Each calendar is accessible within common interface

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 You can set different management settings for each calendar

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 Here’s how to create multiple calendars

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 Click on “Add” under “My calendars”

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 This window will appear

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 Enter information like calendar name, location, time zone, etc

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 Click “Create Calendar” located at the bottom after entering

all information

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 New calendar appears in your calendar miniature

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Step 6: Sharing Your Calendars

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 You have options to share your calendar in public or with

specific persons only

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 Click on calendar to share, click “Share this Calendar”

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 You can share your calendar in public. If you choose this, it

will appear in Google search results

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 OR you can share your calendar with specific persons

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 Simply enter their email addresses in the box

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 And set your permission settings and click “Add Person”

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 You can also remove specific person/s from your calendar by

clicking “Remove” tab

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 When you are done and satisfied with results, click “Save”

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Step 7: Logging out

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 Always log out properly after using your Google calendar

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 Click on “Sign out”

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End of the tutorial Thank you

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