Setup for Automatic Assignment

Account

One of the advantages of an integrated system like SAP is that the system can be configured so that when a goods movement is recorded for production planning or materials management (PP/MM) purposes, the R/3 system will automatically determine the correct G/L account to post to using the type of transaction and other factors. Automatic account determination is also referred to as automatic posting and automatic account determination in the SAP R/3 system. To configure the SAP system to make the automatic accounting postings, valuation control must be set to active. To verify this (don’t change it!), follow the menu path:

Materials Management Valuation and Account Assignment Account Determination Account Determination without Wizard Define Valuation Control (click clock icon ) Which will give you the following screen:

Valuation grouping code active

Note that the Valuation grouping code is active.

1 Create and Assign Valuation Grouping Code to Company Code
Next, we need to create a valuation grouping code for your company code. It is possible to use the same rules for account determination for different valuation areas (e.g. plants). That means that you can define the same automatic account determination rules for multiple plants. As you only have one plant in University Cellular, you will be creating a grouping code and assigning your plant to that grouping code. Follow the menu path:

1

Code ##VP for your valuation area (plant. Click on the save icon ( ) to save this assignment. ##CP) Find your valuation area. 2 . which is your plant number (##CP) and enter the valuation grouping code ##VP.Setup for Automatic Assignment Account Materials Management Valuation and Account Assignment Account Determination Account Determination without Wizard Group Together Valuation Areas (click clock icon ) Which will produce the following screen: Enter Val. grpg.

Setup for Automatic Assignment Account 2 Establish Automatic Postings for Inventory Posting (BSX) Next we have to establish the settings for automatic postings to G/L accounts for inventory postings. follow the menu path: Materials Management Valuation and Account Assignment Account Determination Account Determination without Wizard Configure Automatic Postings (click clock icon ) which may bring up the following screen: Click Cancel Click on the cancel icon ( ). To do this. which will call up the 3 . which will bring up the following screen: Click on Account assignment Click on the Account assignment icon ( following screen: ).

then click the continue icon ( the following window: ). which will produce the following pop-up window: Enter CHFS for Chart of Accounts Enter CHFS for the Chart of accounts. which will produce 4 .Setup for Automatic Assignment Account Double-click on entry BSX Double-click on the entry BSX (Inventory posting).

click on the save icon ( ).Setup for Automatic Assignment Account Enter Information shown in the table below Make the following entries: Valuation modif. 5 .Procedures screen. ##VP ##VP ##VP Valuation class 3000 7900 7920 Account 200000 200100 200200 ) When you have made all the entries. then on the back icon ( to return to the Maintain FI Configuration: Automatic Posting .

scroll down until you find the entry GBB.Setup for Automatic Assignment 3 Account Establish Automatic Postings for Offsetting entry for inventory posting (GBB) From the Maintain FI Configuration: Automatic Posting – Procedures screen. Double click on this entry and enter CHFS for chart of accounts if requested to bring up the following screen: Make entries as indicated in the table below Make entries in this screen as noted in the table below: Valuation modif. ##VP ##VP ##VP ##VP ##VP ##VP ##VP General modification AUF AUF VAX VBR Valuation class 3000 7900 7920 7900 7920 7920 3000 Account 720000 720100 720200 751000 751000 790000 720000 6 .

Double click on this entry and enter CHFS for chart of accounts if requested to bring up the following screen: Make entries as indicated in the table below Make entries in this screen as noted in the table below: 7 . scroll until you find the entry PRD. then on the back icon ( to return to the Maintain FI Configuration: Automatic Posting . 4 Establish Automatic Postings for Cost/Price Difference (PRD) From the Maintain FI Configuration: Automatic Posting – Procedures screen. click on the save icon ( ).Procedures screen.Setup for Automatic Assignment ##VP ##VP ##VP VBR VBR ZOB Account 7900 7920 7920 720100 720200 720200 ) When you have made all the entries.

##VP ##VP ##VP Valuation class 3000 7900 7920 Account Account 760000 760100 760100 ) When you have made all the entries.Setup for Automatic Assignment Valuation modif.Procedures screen. click on the save icon ( ). 8 . then on the back icon ( to return to the Maintain FI Configuration: Automatic Posting .

Double click on this entry and enter CHFS for chart of accounts if requested to bring up the following screen: 9 . then click on the save icon ( ). (if this account appears by default you may get a message that says. 6 Establish Automatic Postings for GR/IR Clearing Account (WRX) From the Maintain FI Configuration: Automatic Posting – Procedures screen (transaction code OMWB).Setup for Automatic Assignment Account 5 Establish Automatic Postings for Materials Management Small Differences (DIF) From the Maintain FI Configuration: Automatic Posting – Procedures screen. Double click on this entry and enter CHFS for chart of accounts if requested to bring up the following screen: Enter account 760000 Enter account 760000 if not defaulted. then click on the back icon ( ) to return to the Maintain FI Configuration: Automatic Posting Procedures screen. “no changes have been made”. scroll until you find the entry WRX. scroll until you find the entry DIF.

Setup for Automatic Assignment Account Make entries as indicated in the table below Valuation modif. then on the exit icon ( ) until you return to the SAP Reference 10 . ##VP ##VP ##VP Valuation class 3000 7900 7920 Account 310000 310000 310000 Click on the save icon ( IMG. ).

the price in the current period is thus also changed automatically.Setup for Automatic Assignment From help. follow the menu path: Materials Management Valuation and Account Assignment  Configure Price Change in Previous Period (click clock icon ) which will bring up the following screen: 11 . select column V. If you want price changes in the previous period or previous year to also change the price in the current period.sap. The price change also applies to the current period. as we wouldn’t have to worry about updating all material prices each year. You have two options: The price change applies only in the previous period or previous year and does not affect the current period. This setting would make it easier to administer the system. We will set our system up so price changes carry over. To set this up.com: Account 7 Configure price change in previous period/previous year In the case of a price change in the previous period or in the previous year. you must define whether the change also applies to the current period.

over. 12 .Setup for Automatic Assignment Account Find your company code. Click on save icon ( ). then on the back icon ( ) to return to the SAP Reference IMG. then check Price carr. Note: If you don’t see your company code. over Find your company code. then put a check in the column Price carr. follow the menu path: Financial Accounting  Accounts Receivable and Accounts Payable Credit Management Credit Control Account Assign Permitted Credit Control Areas to Company Code (click clock icon ) And make sure that you have assigned credit control area ##UC to company code ##UC.

which will produce the following screen: 13 . To do this.Setup for Automatic Assignment 8 Default values for invoice verification Account This exercise defines the default tax codes used in invoice verification. follow the menu path: Materials Management  Logistics Invoice Verification Incoming Invoice Maintain Default Values for Tax Codes (click clock icon ) which will produce the following screen: Click on New Entries Click on the New entries icon ( ).

Click on the back icon ( ) and confirm that your company code is now listed. we have to follow the pulldown menu path: SystemServicesTable MaintenanceExtended Table Maintenance 14 . ) again to return to the 9 Update Posting Keys for Invoice Verification Next. then click on the back icon ( SAP Reference IMG. To do this. we have to update the posting keys used in the invoice verification process.Setup for Automatic Assignment Account Enter Company Code ##UC Tax code XI Jurisdiction code MI0000000 Enter the following information: Company code: Tax code: Jurisdiction code: then click on the save icon ( ##UC XI MI0000000 (seven 0’s) ) to save your entry.

then click on the Maintain icon ( the following screen: ) to produce 15 .Setup for Automatic Assignment which will produce the following screen: Account Enter Table/view T169V Then click on the maintain icon Enter Table/view T169V.

16 .Setup for Automatic Assignment Account Make the entries in the row with your company code: Make the following entries in the row with your company code: Credit 31 Debit 21 Credit 50 Debit 40 Credit 99 Debit 89 Credit 75 Debit 70 click on save ( ) and then exit ( ) to return to the main screen.

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