PROJECT PLANNING & IMPLEMENTATION

SUB MODULE –3.4.1 FINANCIAL ASPECTS OF PROJECT MANAGEMENT
FINANCING A PROJECT Project Report:
A project is a pre-investment and comprehensive study of investment proposals of an organization which encompasses a through investigation relating to economic, technical, financial, social, managerial and commercial aspects. It is a working plan for implementation of project proposals after an organization has decided to undertake an investment project. It seeks to evaluate the socio-economic and technical viability of a project before it is undertaken. A project report deals with the various aspects of a new project with reference to:

Project Report provides:
1. 2. 3. 4. 5. 6. It lays down objectives in various spheres of project. It evaluates the objectives in the right perspective. Component wise cost breakup of the project It identifies constraints on resource, manpower It identifies constraints on resources viz. manpower, equipment, financial and technological etc. well in advance to take remedial measures in due course of time. It paves the way for management to seek financial accommodation from financial Institutions and banks financial Institutions require a detailed project report a detailed project report to evaluate the desirability of financing the project .Besides ,other financial intermediaries like merchant bankers and underwrites also require project report to evaluate project viability for raising funds from Capital market. Apart from this, the successful implementation of a project depends upon the line of action. Besides, comparison of results will depends upon the projected profitability and cash flows, production schedule and targets as laid down in the project report.

7.

JNNURM envisages to provide funds varying from 35% to 50% of project cost for identified 63 cities and balance has to come form state govt. and ULB.

PROCUREMENT OF FUNDS Own Funds
The traditional approach domain the scope of financial management and limited the role of the financial manager simply to fund raising. ULB financing are meet from State grants, Finance Commission Grants and the revenue generation through Municipal Taxes, which are too meager to meet high demand of funds related to infrastructure. Therefore ULBs have raise funds to meet the ULB’s fund requirement for infrastructure development. 192
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Sources of generating funds by the local body are: Toll Charges Land Instrument ( House Tax) User Charges Surcharges Securitization

Tolls
Tolls are the tariff imposed by the local bodies on the persons for using certain type of infrastructural facilities. Generally it is imposed for availing the road facility. This increases the revenue aspect of government and used for financing the projects relating to the capital expenditure. Tolls shall be levied according to the distance traveled and the type of vehicle. Member States may vary the toll rates according to vehicle emission classes and the time of the day.

User Charges
The most obvious, and in many ways the most sensible recommendation that can be made with respect to revenue structures at any level of government is that appropriate user charges should be employed whenever possible. While user charges are likely to be viewed by officials solely as a potential additional source of revenue, their main economic value is to promote economic efficiency by providing demand information to public sector suppliers and to ensure that what the public sector supplies is valued at least at (marginal) cost by citizens.

Types of user Charges:
At least three types of user charges, broadly defined, exist almost everywhere: (1) Service Fees : include such items as license fees (marriage, business, dog, vehicle) and various small charges levied by local governments for performing specific services, registering this or providing a copy of that. Public Prices : refer to the revenues received by local governments from the sale of private goods and services. All sales of locally-provided services to identifiable private agents - from public utility charges to admission charges to recreation facilities - fall under this general heading. Specific Benefit Charges are related in some way to benefits received by the taxpayer in contrast to such general benefit taxes as fuel taxes levied on road users as a class or local general business or property taxes viewed as a price paid for local collective goods.

(2)

(3)

Surcharges
To meet the cost of operation and maintenance, ULBs have to increase their sources of revenue. For this purposes, they generally impose an additional tax over other taxes which is known as surcharge. The amount received from this head is utilized for meeting the expenditure to be incurred on maintenance and operation of the system.

Securitization
Securitization is the process of pooling and repackaging of homogenous liquid financial assets into marketable securities that can be sold to investors.
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Borrowed Funds
Viability Gap Funding It is a known fact that India does not have adequate Infrastructure of achieve GDP Growth of 7% to 8% on a sustainable basis. Thus building Infrastructure is of utmost Importance to the Government. The Governments effort to rope in the Private Sector in the Country’s infrastructure building has met with limited success. A long Gestation and payback Periods are the main reasons behind the private sectors lukewarm response. Keeping this fact in mind one has to welcome the concept of Viability Gap Funding that seeks to bridge the gap between Economic and Financial rates of Returns. Government is promoting Public Private Partnerships (PPP) in Infrastructure Development through a special facility envisaging support to PPP Projects through viability gap funding. Primarily this facility is meant to reduce capital cost of the projects by credit enhancement and to make them viable and attractive for private Investments through Supplementary Grant funding. Provision for this facility is made on a year to year basis.

Criteria:
The criteria for eligibility for funding are: a) b) The project must be implemented, i.e., constructed, maintained and operated during the project term, by an entity with at least 40 per cent private equity. The project must belong to one of the following sectors: (i) (ii) (iii) (iv) c) d) e) f) Roads Water supply Sewerage Solid Waste Management

The projects should have been endorsed by the concerned line ministries in the Government of India All central projects should have received requisite Government approval at the appropriate level. The total Government support required by the project must not exceed twenty per cent of the total project cost or the actual project cost, whichever is lower. The implementing agency must be selected through a transparent and open competitive process. The extent of viability gap funding shall be determined on the basis of the net present value of the actual viability gap funding required.

Viability gap funding can take various forms, including but not limited to capital grant, subordinated loans or interest subsidy. A mix of capital and revenue support may also be considered.

POOLED FINANCE DEVELOPMENT SCHEME
India is going through a rapid urbanization process. The present level of urbanization of 28 per cent is expected to reach 40 percent by 2020. It is estimated that 60 per cent of the national income is contributed by urban India. Hence, in order to achieve the planned growth rate of 8-9 per cent it is necessary that urban India is managed well 194
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solid waste management. In this process the true costs of services have not been brought to focus and citizens are provided services at heavily subsidized prices. the ULBs mandated to handle this task will have to be empowered and strengthened to take this responsibility.000 crore per year towards operations and maintenance. ULBs have been dependent on funds from State Governments by way of grants. Surely. Surely. loans through State guarantees. sanitation. This resource gap has come in the way of the capacity of ULBs to incur capital expenditure for India is going through a rapid urbanization process. the ULBs mandated to handle this task will have to be empowered and strengthened to take this responsibility. User charges seldom cover 0 & M expenditure. The identified new avenue is that of providing access to the capital markets wherein capital can be accessed RCUES. which will ultimately enhance economic activity and contribute to the national income. the major investments will have to take place in urban areas in basic services like water supply. to meet capital expenditure.000 crore each year. User charges seldom cover 0 & M expenditure. The estimate of requirement of investment in Karnataka as assessed by an Ad hoc Committee is about Rs 7. Hence. The present level of urbanization of 28 per cent is expected to reach 40 per cent by 2020. loans through State guarantees. The ceiling on government guarantees also restricts borrowings by the ULBs. etc. sanitation.PROJECT PLANNING & IMPLEMENTATION in order to give a further boost to the economy and in the process reduce poverty levels. Traditionally. the major investments will have to take place in urban areas in basic services like water supply. street lighting etc. to meet capital expenditure. functions and financial position. roads. It was estimated by a GOI Committee in 1996 that the annual requirement of investment for urban infrastructure was of the order of about Rs 28. Hence. Under these circumstances it is inevitable that ULBs explore new avenues to raise resources to meet their ever-increasing requirements for providing quality infrastructure services. LUCKNOW 195 .. It is a well-known fact that ULBs all over the country are in a poor state and hence they have to restructure their organizations. Secondly.700 crore of capital expenditure and about Rs 1. The estimate of requirement of investment in Karnataka as assessed by an Ad hoc Committee is about Rs 7. a major effort for reforms and capacity building is of utmost importance. Secondly.700 crore of capital expenditure and about Rs 1. Hence. ULBs have been dependent on funds from State Governments by way of grants. It was estimated by a GOI Committee in 1996 that the annual requirement of investment for urban infrastructure was of the order of about Rs 28. in order to achieve the planned growth rate of 8-9 per cent it is necessary that urban India is managed well in order to give a further boost to the economy and in the process reduce poverty levels. solid waste management. It is a well-known fact that ULBs all over the country are in a poor state and hence they have to restructure their organizations. which will ultimately enhance economic activity and contribute to the national income. It is estimated that 60 per cent of the national income is contributed by urban India.000 crore each year. This resource gap has come in the way of the capacity of ULBs to incur capital expenditure for urban infrastructure services. roads.. Traditionally. a major effort for reforms and capacity building is of utmost importance. functions and financial position..000 crore per year towards operations and maintenance. etc.. street lighting etc. In this process the true costs of services have not been brought to focus and citizens are provided services at heavily subsidized prices. In the recent years the extent of Government support towards urban infrastructure has been declining.

40 per cent revenue surplus from the 8 ULBs will be transferred to a water project account in order to maintain an amount equivalent to 1.PROJECT PLANNING & IMPLEMENTATION through bonds. which is now taken up for implementation has adopted the scheme in Karnataka. which will be tapped when necessary and subsequently replenished by state intercept of devolution of funds. The ‘Pooled Finance Development Facility’ (PFDF). At the next level a Bond Service Fund of Rs 25. RCUES. a state intercept will be provided to divert the state devolution funds in case of default by a participating ULB. 1914. This fund will be contributed on a matching basis by GOI and GOK as per the guidelines of the proposed PFDF Scheme. In the third level. the smaller ULBs will find it difficult to directly access the market and hence the concept of pooled finance has been developed whereby a group of ULBs join together and approach the capital markets through a special purpose vehicle. GOI offers tax exemption on the bonds floated by ULBs. LUCKNOW . help in financing a project. The Greater Bangalore Water Supply and Sanitation Project (GBWASP). Banks and other Financial Organizations easily accept the instruments based on security of land. The scheme provides for credit enhancement for borrowings that are bankable. These instruments.5 times the annual debt commitments. The concept of pooled finance has been successfully adopted in Tamil Nadu. The bonds are also to be listed in the stock exchange in order to make them tradable. The instrument has been assessed by ICRA. The water supply component is estimated to cost Rs 340 crore.a SPV constituted for this purpose. A credit enhancement structure has been framed for the comfort of the investors.5 crore will be maintained to meet any shortfall. Land Based Instruments As ULBs have substantial area of open land. The GBWASP plans an out lay of Rs 640 crore for the water supply and UGD components covering 8 ULBs surrounding Bangalore City but forming part of the Bangalore Metropolitan Area. The structure and framework has been designed through the help of USAID and advice from ICRA. The above mechanism will be monitored by a Bond Trustee who will be appointed by the Fund Manager. Bonds are to be floated on behalf of the 8 ULBs through the Karnataka Water and Sanitation Pooled Fund Trust . The Trust has appointed KUIDFC as the Fund Manager. The 8 ULBs plan to raise Rs 100 crore from the market to meet part of the cost. The Trust is a GOK Trust which will raise Rs 100 crore by way of bonds on behalf of the 8 ULBs. A guarantee from USAID covers 50 per cent principal amount. they can use those for the purpose of finance. which is under the final stages of formulation. This Act specifies the: (i) (ii) 196 Purposes for which local bodies may contract a loan. limits on the amount of loan. provides the structure and the means to access capital markets by a group of ULBs. At the first level. Legal Framework for Municipal Borrowing Municipal government borrowing in India is regulated by the Local Authorities Loans Act. thus. a rating agency and is to be rated as AA (SO). The innovative financing structure adopted as above in the GBWASP is path breaking and its success should pave the way to many such initiatives in future from the ULBs. In order to make this instrument attractive. However.

and Repayment procedures. the Standard and Poor’s Rating Services of USA. the repayment of loans was generally book adjustments or paid out of grants made by state governments. The works for which money may be borrowed. a parallel. this has meant deficiency in volumes as well as quality of service. The framework which is laid out in the state level municipal laws contains rules in respect of (i) (ii) (iii) (iv) (v) (vi) The nature of the funds on the security of which money may be borrowed. From a societal point of view. (CRISIL). the state governments have the flexibility to determine the framework within which local governments – a term used to cover all forms of local bodies including the parastatals . It is high time that a commercial approach is adopted.PROJECT PLANNING & IMPLEMENTATION (iii) (iv) (v) Duration of loans. resulting in high prices and qualitatively deficient services. It involved the Ahmadabad Municipal Corporation (AHMC) and other municipal corporations in formulating what it called. The sum to be charged against the funds. and (vii) The accounts to be kept in respect of loans. The manner of raising loans. The attachment of such funds and the manner of disposing them. which are to form the security for the loan. Security or collateral. a commercial approach to these services has not been developed. a credit rating agency in India. Consequently. Even when user charges are levied. Subject to the limits imposed by this Act. a framework for municipal credit evaluation and laid out the groundwork for credit rating of RCUES. Credit Rating The Urban Local Bodies (ULBs) own resources have been insufficient even to meet the operation and maintenance requirements of these services. Since most urban infrastructure services have been treated as public services and the concept of cost recovery has never been considered relevant. (CRISIL) The Credit Rating Information Services of India Ltd. unorganized sector for provision of many of these services has developed. undertook an exploratory exercise to evaluate the credit quality of municipal entities in India. Even if the facilities were funded by loans. the price per unit is too low to cover even the variable cost of providing the service. The manner of making applications for permission to borrow money. these are expensive solutions. The fact that infrastructure services do not pay for themselves and the government continues to subsidies the beneficiaries has resulted in low availability of funds.can borrow from the market. With increasing requirements. LUCKNOW 197 . The Credit Rating is done by the following agencies: Credit Rating Information Services of India Ltd. drawing upon the experiences of its partner. with a view to explore the feasibility of expanding the horizons of its rating operations.

profile of the project being financed and its related risk factors. it analyses the revenue sources and flexibility therein. and the financial position of the rating entity. Although the criteria for evaluating bond issues by ICRA are not published. revenue raising powers. indicating a credit risk profile in the adequate safety category. the bond market in India has seen a noticeable growth in terms of issuers and investors. growth prospects and demographic profile of population.PROJECT PLANNING & IMPLEMENTATION municipalities and project-specific debt issues. When the bond proceeds are to be used to finance a new project. availability of general revenues to meet short-term delays in debt servicing of projectlinked debt instruments. the level of local government autonomy and the administrative capability of local government. power to authorize specific issues. It also studies the debt specific factors such as the delays in past loan repayments. past revenue and expenditure profiles. and assigned an “A+” credit rating to the proposed Rs. viability of the new project in terms of the constitution of the project as a special purpose vehicle (SPV) or as a departmental project. the credit standing of sovereign governments has a significant impact on the credit profile of sub-national and local governments. Standard and Poor’s examines the parameters affecting the local economy. debt burden and off-balance sheet liabilities. It evaluates sovereign-related factors as. availability of financial resources to meet unforeseen contingencies and quantum of state budgetary support and the nature of operating expenses are examined. It also appraises the ongoing and proposed projects from the point of improvements in service delivery and funding arrangements. Also studied are major revenue heads in terms of trends and composition and expenditure patterns of key operating departments. CRISIL studied the finances and operations of the AHMC. liquidity position and debt profile. and management systems and policies. expenditure trends. revenue surplus or deficit. revenue surplus or deficit. It evaluates the legal set-up within which the local body operates including the power to raise debt. ICRA looks at the overall profile of the issuer in terms of the area that it services together with its demographic and socio-economic profile. past capital expenditure schedule. It conducts a detailed assessment of the financial performance of municipalities in terms of the organisation of accounts. maturity profile and state government approvals for borrowings. financial parameters such as the composition of revenue and expenditures. in its view. liquidity. Credit Analysis and Research Limited (CARE) The CARE considers parameters such as the fiscal profile of bond-issuing municipal body. sources and 198 RCUES. revenue and expenditure balance. Investment Information and Credit Rating Agency (ICRA Ltd. In evaluating the financial performance. It assesses the system structure and management in terms of inter-governmental linkages. amongst other factors. instruments and volume of transactions. ending litigations affecting the status of debt and inter-governmental fiscal structure. margin of surplus or deficit. 1 billion bond issue. While evaluating local governments. While evaluating the fiscal profile. stability and supportiveness of the higher levels of government. The analytical methodology used by Standard and Poor’s focuses on the range of economic system and administrative factors. a study of the rating rationale gives an indication of the underlying rating philosophy and broad criteria. degree of reliance on short term borrowings. current debt burden. debt service coverage ratio. Since then.) ICRA has assessed a number of municipal entities in terms of assigning credit rating for bond issues. revenue streams assigned for repayment of bonds. which include economic structure. responsibility to repay debt. budgetary performance and flexibility. LUCKNOW .

PROJECT PLANNING & IMPLEMENTATION allocation of funds for the project being financed and analysis of major project related revenues and expenditures are assessed. For public sector companies. local employment characteristics. ability to implement plans and degree of autonomy given to the local body. the Credit Rating (Repayment Capability) of ULBs play an important role in extending funds for the project. Funds have generally been in the form of loans and grants from the central and state governments. In order to facilitate borrowings. which had been playing a crucial role in creating urban infrastructure projects in the United States of America (USA) and Canada was initially outlined in a seminar held in 1995 and subsequently elaborated on by an Expert Group on the Commercialization of Infrastructure Projects. tax billing. LUCKNOW 199 . management information system. Traditionally.25 throughout the tenure of the bond. collection and enforcement mechanism. The bond market in India has grown significantly in recent years. Municipal Bonds in India A key development in the sphere of infrastructure financing in India has been the emergence of a municipal bond market. zero-coupon bonds. demographics. defined in the Ministry of Urban Development’s Guidelines for Issue of Tax Free Municipal Bonds (2001). the main issues comprise taxable and tax-free bonds. The concept of municipal bonds as an instrument for raising resources for urban infrastructure projects. known as the India Infrastructure Report. At sub-national levels. in items of issuers and investors. 6185 million. development indicators. The nine municipal corporations which have accessed the capital market have thus far been able to raise Rs. Municipal bonds in India are a securitized debt instrument. providing future revenue flows from the RCUES. have given a further stimulus to the municipal bond market. lenders to entities in the infrastructure sector have sought a state or a sovereign guarantee as an important security mechanism. This report noted that urban infrastructure services are provided by local level agencies. while the private sector companies issue bonds and debentures. The central government issues treasury bills. This over collateralization and the provision of a debt service reserve account serve as measures to reduce risk to investors. It looks at the administrative and legal issues. The guidelines stipulate that the issuers are to maintain a debt service coverage ratio of at least 1. by issuing bonds. floating rate bonds and inflation-indexed bonds. The fact that municipal entities have begun to raise resources in the capital market on the strength of their own credit standing and credit enhancements based on escrowing of the cash flows indicates a growing acceptance in India of municipal bonds as an instrument for raising resources for financing infrastructure projects. the state-level public enterprises issue government-guaranteed bonds. trading volume and market awareness. An important feature of municipal bonds is that with the exception of bonds issued by the BMC and Indore Municipal Corporation. such as organizational structure. and prioritization of expenditure across projects. CARE’s methodology carefully analyses the linkages between the above-stated factors. zero-coupon bonds and floating rate bonds. other bonds have been issued without a state government or a bank guarantee. while assigning an appropriate rating to the debt instrument. instruments. Also evaluated are factors such as the state of the local economy. The fiscal incentives offered by the Government of India in the form of tax exemptions to eligible issuers.

to determine the interest rate at which sub-sovereigns can issue debt in the capital market. In return. The three major credit rating agencies. and groups of local authorities through a financial intermediary. sewerage or sanitation. The frameworks that they use are outlined below. legal obligation and moral commitment of a borrower to meet its financial obligations of interest and principal in full and in a timely manner. potable water supply. particularly in countries where interest regimes are allowed to operate freely. Credit Rating for Debt Financing A credit rating11 is an independent opinion on the future ability. Rating is important to issuers for two key reasons: (i) (ii) Investors are reluctant to buy bonds if they are not rated. Key Features of Tax-Free Municipal Bonds Key Features Eligible Issuers Local self governments. LUCKNOW Use of Funds Requirements Project Development Financial Viability 200 .e. The more certain and predictable is the revenue stream. generation of a stream of revenues sufficient to finance the project. roads. The riskier the ability of a borrower to service debt payments. bridges and flyovers.solid waste management. Credit rating is mandatory for debt instruments with a maturity exceeding 18 months. he signs away the right to an annual revenue flow in the future in favour of the lender. completion of the process of pre-qualification of bidders. The borrower receives funds today to pay for project construction. Financially viable i. and Fitch Ratings) serve the Indian market in terms of rating bonds and debentures and other papers. initiation of the process of Land acquisition and other statutory clearances. viz. CRISIL. At the heart of any credit system is a revenue stream that the borrower does not use for day-to-day operations. Project development consisting of an approved investment plan including phasing and a financing plan. Borrowing for investment purposes is equivalent to capitalizing an income or revenue stream. the higher the interest rate sub-sovereigns has to pay.12 The rating often serves.PROJECT PLANNING & IMPLEMENTATION project as collateral. Capital investments in urban infrastructure namely. benchmarks for commencement and completion including the milestone dates for the proposed components of the project. other local authorities or public sector companies* duly constituted under an Act of Parliament or state legislature. and urban transport if it is a statutory municipalfunction. Moody. ICRA and CARE together with their partners (Standard and Poor’s.. in several countries.. other local authorities constituted under relevant state government statutes like water supply and sewerage board. the central government does not permit sub-sovereigns to sell unrated bonds. appointment of an Independent trustee for monitoring the Escrow account. the greater is the security for a loan. creation of an ESCROW account for debt servicing. RCUES. drainage.

50 crore whichever islower. contribution of 20% of project cost from internal resources or grants. Risk refers to the possibility of any uncertainty attached to the source of funds. Adherence to guidelines issued by the Securities and Exchange Board of India (SEBI).25 Through the tenure of the tax-free municipal bond. Capital Budgeting Budgeting means evaluation of several plans or policies and making a choice of the best plan out of available plans. 2. an investor wants on his investment. Maximum amount of tax-free bonds as a % of total project cost will be 33.PROJECT PLANNING & IMPLEMENTATION Other Conditions Conformity with laws governing borrowing.it refers to the decision making power related to the project. A cost benefit analysis incorporating an overall result of the project during its whole period of operation should be made. debt-equity ratio not to exceed 3:1. maintenance of a Debt Service Coverage Ratio (DSCR)** of 1. with the option for buyback arrangements of the face value of the bonds. Control is also a significant aspect of Financial Sustainability . Maintenance of a separate account as also establishment of a separate Project Implementation Cell. A proper analysis of all the above aspects has to make before making final selection of source of funds . Mandatory to obtain an investment grade rating. Risk and 3. LUCKNOW 201 .However it is not possible to gather funds from all these source . Maturity and Buy-Back Ceiling on Amount Credit Rating Legal and Administrative Requirements Source (Financing Municipal Services – Reaching out to Capital Markets) * Details list of ULBs where funds have been procured through Municipal Bonds refer to annexure-I SELECTION OF APPROPRIATE SOURCE OF FINANCING There are many sources for obtaining funds . Project Account and Monitoring Investment.3% or Rs. Minimum maturity of five years. Generally in case of borrowed funds.The cost of funds should be kept at minimum for proper balancing of risk and control . Cost.This may knead to closure of the project. Capital budgeting involves a financial analysis of the various proposals regarding capital expenditure to evaluate RCUES. Control Cost refers to the procurement cost of fund. investors may demand for the repayment of their investment at any time . It generally reveals the expected amount of return.Each source has its own pros and cons. Furthermore the tools of Capital Budgeting should also be used for determining the financial viability of the source. Choice of the source depends on mainly three factors:1.

2.PROJECT PLANNING & IMPLEMENTATION their impact on the financial aspect of project . It does not give any consideration to time value of money.000 2. 2.This Technique helps in taking decision as to whether or not money should be invested in long term policies. has practice approach. 3. For this purpose. It is the period in which the profit expected from the project will be equal to the cost of project. Pay Back Period Pay Back Reciprocal Average Rate of Return Net Present Value Method Profitability Index Internal Rate of Return Pay Back Period It is one of the simplest at methods which calculates the period within which the cost of project will be completely recovered. 3.00. This method has the following pros: 1. 2. 5.00. This method of evaluating proposals for capital budgeting is simple and easy to understand.50.50. it has the advantage of making it clear that there is no profit of any project unless the pay back period is over.00. Illustration Suppose a project costs Rs 20.000 1.000 RCUES.000 4. which generate cash inflows in earlier years Thus it. The first step would be to calculate the cash inflow from this project. 6.000 and yields annually a profit of Rs 3. Financial Manager uses the following technique:1. the technique of payback period is not a very scientific method because of the following reasons: 1.000 calculated as follows: Rs. Profit before tax Less: Tax @ 50% Profit after tax Add: Depreciation written off Cash Inflows 202 3. By stressing earlier cash inflows the liquidity dimension is also considered in the selection criterion. However.50. The cash inflow is Rs. This is inadequate measure for evaluating two projects where the cash inflows are uneven.00. It is done after the detailed cost estimation and implementation schedule of the project is made. 4.000 1.00. 4.000 after depreciation @ 12 ½% (straight line method) but before tax @ 50%. LUCKNOW . In the case of routine projects also use of payback period method favours projects. It stresses capital recovery rather than profitability.

In the case of routine projects also use of payback period method favours projects.e. The payback period in this case is 5 years. i. This method of evaluating proposals for capital budgeting is quite simple and easy to understand. 4. 2. 2.000 Remarks The project with the lower payback period will be preferred. Illustration Suppose a project requires an initial investment of Rs. Pay Back Reciprocal It is a helpful tool for quickly estimating the rate of return of a project. Rs. 3. which generate cash inflows in earlier years.000 = 20% RCUES.Similarly it cannot be used as an approximation of the rate of return if the project yields uneven cash inflows. By stressing earlier cash inflows liquidity dimension is also considered in the selection criterion. 20. The cash generated from a project therefore is equal to profit after plus depreciation. it has the advantage of making it clear that there is no profit of any project unless the pay back period is over.000 Rs.000 4.00. However. 20. the technique of payback period is not a very scientific method because of the following reasons: 1.000 and it would give an annual cash inflow of Rs 4. Thus management may for example. The method does not give any consideration to time value of money.00. In this example payback reciprocal will be: PI = Rs. Evaluation This method has the following pros: 1. Thus it has practice approach. It stresses capital recovery rather than profitability.000.00. When the useful life if the project is not at least twice the payback period the payback reciprocal will always exceed the rate of return . But its major limitation is that every investment project does not satisfy the conditions on which this method is based. Sometimes the management has a set idea regarding what should be a maximum pay back period. It can be calculated as follows:PBR=Average Annual Cash Inflow Initial Investment The payback reciprocal is a useful technique estimate the true rate of return.PROJECT PLANNING & IMPLEMENTATION While calculating cash inflow. 3. 20. The useful life of the project is estimated to 5 years. decide that they will not accept any project if the pay back period is more than 3 years. depreciation is added back to profit after tax since it does not result in cash outflow. LUCKNOW 203 . This method becomes a very inadequate measure of evaluating two projects where the cash inflows are uneven.

000 * 5 years = 9. 50. it is based upon a crude average of profits of the future years.000 1. However.PROJECT PLANNING & IMPLEMENTATION Evaluation The payback reciprocal is a useful technique to quickly estimate the true rate of return. 10. Under this method profit from a project as percentage of total investment is considered. LUCKNOW . Illustration Suppose a project requiring an investment of Rs.00.25. Average Rate of Return It provides the average annual yields on the project. 10. But its major limitation is that every investment project does not satisfy the conditions on which this method is based.00. Rs.000 1. When the useful life of the project is not at least twice the payback period. Of Years of profits This method is quite simple and popular because it is easy to understand and includes income from the project throughout its life.30. 4.000 75.2% Remarks This rate is compared with the rate expected on other projects.000 80. the payback reciprocal will always exceed the rate of return.000 4. Similarly.e. it cannot be used as an approximation of the rate of return if the project yields uneven cash inflows. of years of profits i.It thus ignores the time value of money.60. It is calculated as follow:ARR= Total Profiles*100 Net Investment in the project *NO.60. it ignores the effect of fluctuation in profits from to years .000*100 Rs.000 In this case the rate of return can be calculated as follows Total profits *100 Net investments in the project * No.000 yields profit after tax and depreciation as follows : Years 1 2 3 4 5 Total Profit after tax And depreciation Rs. 204 RCUES. had the same funds been invested alternatively in those projects.

However. It is the classical economic method of evaluating the investment proposals.000 80.It correctly postulates that cash inflows arising at different time periods differ in value and are comparable only when their equivalents-present values –are found out. expresses cash flows in terms of current rupees.72.000 2.The criterion of NPV is thus in conformity with basic financial objectives.000 and the rate of interest.78.30. Illustration 1 Suppose a project will give profit as follows:Year End 1 2 3 4 5 6 Total Profit (Cash Inflow) 2. LUCKNOW .000 2. NET PRESENT VALUE It is the best method for evaluation of investment proposals. 4.73.28. let this project requires an initial investment of Rs. The net present value can be seen as the addition to the wealth of share holders . 2.. It thus ignores the time value of money. Now. supposed to be earned on this amount of Capital in Finance marked is 10% .000 2. we calculate present value of various years on the basis of discounting rate as follows:205 RCUES. It explicitly recognizes the time value money .000 Again. It ignores the effect of fluctuations in profits from year to year.e. The NPV uses the discounted cash flows i.000 2.PROJECT PLANNING & IMPLEMENTATION Evaluation This method is quite simple and popular because it is easy to understand and includes income from the project throughout its life.83. NPV method takes into account the time value of money The whole stream of cash flows is considered. This 10 % is our discounting rate. 3. 1. 10.000 (Scrap Value) 13.00. it is based upon a crude average of profits of the future years.

621 Amount 2500 900 800 700 600 500 Present Value 2500 2500 818 661 525 409 310 2725 225 RCUES.289 1.000 2. NPV = 0 implies that project generates cash flows at a rate just equal to the opportunity cost of capital.751 .93.e.500 now and is expected to generate year-end cash inflows of Rs 900. Rs.000 80. a project may be accepted.30.73. The opportunity cost of the capital may be assumed to be 10 per cent.564 Total Present Value iv (ii * iii) 2.000 2.e.88.070 1.00.28. V. If NPV = 0.909 .118 is the Net Present Value.533 45.000 2.000 Hence.14.118 whereas total investment required is Rs.751 .778 1.09. LUCKNOW Present Value of Cash in flows (B) Net Present Value (B-A) 206 .000 2. Rs 700. The net present value for Project X can be calculated as follows : STATEMENT OF NET PRESENT VALUE Particulars Cash Outflow Cost of Project Present Value of Cash Outflow (A) Cash Inflows Time 0 1 2 3 4 5 P.69.PROJECT PLANNING & IMPLEMENTATION Year End (i) 1 2 3 4 5 6 Cash Inflow (ii) 2. Factor 1 .118 Thus. Rs 800. the total present value of all cash inflows is Rs.909 .83. 10.08.826 .78.000 Discount Factor at 10% (iii) . Rs 600 and Rs 500 in years 1 through 5. Illustration 2 Assume that Project X Costs Rs 2.683 . 14. NPV>0 and rejected when NPV is negative i.120 10.683 .826 .328 2. NPV>0.14. 10. Remarks The project can be accepted if NPV is positive i.621 .

Thus.000. RCUES. 1.000.PROJECT PLANNING & IMPLEMENTATION Project X’ s present value of cash inflows (Rs 2. 3. it generates a positive net present value (NPV = + Rs 225).000 Remarks It would be seen that in absolute terms project (c) gives the highest cash inflows yet its desirability factor is low. 6.20. 75.50. The desirability factors for the three projects would be as follows: (a) Rs. The criterion of NPV is thus in conformity with basic financial objectives.000. 95.27 Rs. 75.000 = 1. therefore.e. 95. Rs.50.000 = 1.. 2. NPV method takes into account the time value of money. The whole stream of cash flows is considered. expresses cash flows in terms of current rupees. This is because the outflow is very high also.50.725) is greater than that of cash outflow (Rs 2.00.00.000 and 100.00. The factor helps us in ranking various projects. Evaluation 1. The net present value can be seen as the addition to the wealth of share holders. Suppose further that the sum of discounted cash inflows for these projects are Rs. 5.000 (b) Rs. PROFITABILITY INDEX In certain cases we have to compare a number of proposals each involving different amount of cash inflows . Project X adds to the wealth of owners.20. Illustration Suppose we have three projects in view.000.One of the methods of comparing such proposals is to work out profitability index . Evaluation Profitability index as a guide in resolving capital rationing fails where projects are indivisible.500).30.000 = 1. it should be accepted.18 Rs. 5.50. 6.000 and Rs.18 Rs. 1. LUCKNOW 207 . The NPV uses the discounted cash flows i.000 (c) Rs.30. each involving discounted cash outflow of Rs.It is calculated as below:Profitability Index=Sum of Discounted Net Cash Inflows Initial Cash Outlay This factor helps us in ranking us in ranking various projects Profitability index as a guide in resolving capital rationing fails where projects are indivisible . 1. 4.

16000+Rs. Demerits However.0. IRR method has the following merits: The time value of money is taken into account. Let us try 16 % as the discount rate.0.16) = -Rs. IRR is easier to use as instantaneous understanding of desirability can be determined by comparing it with the cost of capital. The project’s NPV at 20 % is: NPV= -Rs.16)+ Rs. At 16 %. 6000 at the end of each year for next 3 years. 1004 A negative NPV of Rs.743+Rs 6000*0. Therefore in the method Net present Value is equal to zero and the discount rate which satisfies this condition is determined. If mutually exclusive projects are considered as investment options which have considerably different outlays. we try a 20 % (arbitrary) discount rate.Rs.0.0. 1004 at 20 % indicates that the project’s true rate of return is lower than 20%. If there is more than one cash outflow interspersed between the cash inflows. there can be multiple IRRs. 7000(PVF2.0. 16000+ Rs. 8000. The IRR approach creates a peculiar situation if we compare to projects with different inflow outflow patterns. IRR method can give misleading and inconsistent results under certain circumstances.641 = -Rs. 8000 (PVF1.20) = -Rs. 16000+Rs.870+Rs. 16000+Rs. the interpretation of which is difficult.20)+ Rs.20)+Rs. By trial and error method we try to calculate the rate which satisfies our requirements. It is a popular investment criterion since it measures profitability as a % and can be easily compared with the cost of capital.At this rate discounted cash inflows are equal to the discounted cash outflows. 8000*0.16)+Rs. 6000(PVF3. 8000 (PVF1. 16000+ Rs. Rs.694+Rs 6000*0. 57 208 RCUES.Rs. 6000(PVF3. 14996 = . 7000*0. 7000(PVF2. We know that IRR is the rate at which project will have a 0 NPV. Here we briefly mention the problems that IRR method may suffer from: The calculation process is tedious. LUCKNOW . All the cash flow in the project is considered. 15943 = . 7000 and Rs. the project’s NPV is: NPV= -Rs.PROJECT PLANNING & IMPLEMENTATION INTERNAL RATE OF RETURN (IRR) It is the rate expected to be earned from a project involving a certain a sum of cash out lay .579 = -Rs.8333+Rs. As a first step. Illustration Suppose a project costs Rs. 16000 and is expected to generate cash inflows of Rs. 7000*0.0. 8000*0. 16000+Rs.

6000(PVF3.15)+ Rs. 16000 Rs. We can find out a close approximation of the rate of return by the method of linear interpolation as follows: PV required PV at lower rate. 16000+Rs. 3.0. LUCKNOW 209 . 16000+Rs.15)+Rs. 16000+ Rs. IRR method can give misleading and inconsistent results under certain circumstances. we find that the project’s NPV is Rs. 15943 R = 15% + (16%-15%) 200/ 257 = 15% + 0.8 % Remarks The accept – or . 7000*0. a rate lower than 16% should be tried. or hurdle rate.PROJECT PLANNING & IMPLEMENTATION Since the project’s NPV is still negative at 16%. It is a popular investment criterion since it measures profitability as a % and can be easily compared with the cost of capital. The project shall be rejected if its internal rate of return is equal to the opportunity cost of capital. Here we briefly mention the problems that IRR method may suffer from:- RCUES. 7000(PVF2. IRR is easier to use as instantaneous understanding of desirability can be determined by comparing it with the cost of capital.870+Rs. Note that k is also known as the required rate of return.0.Rs. or the cut-off.15) = -Rs. 15% PV at higher rate. IRR method has the following merits: 1. 200 The true rate of return should lie between 15 % -16 %. is to accept the project if its internal rate of return is higher than the opportunity cost of capital (r > k). 200: NPV= -Rs.756+Rs 6000*0.80% = 15. However. All the cash flows in the project are considered.0. Thus the IRR acceptance rules are: Accept the project when Reject the project when May accept the project when r>k r<k r=k Evaluation IRR method is like the NPV method. 8000 (PVF1. 16200 = . The time value of money is taken into account. When we select 15% as the trial rate.658 = -Rs. 8000*0. 16200 Rs. 16% Rs. using the IRR method.reject rule. 2.

2. i. the firm may make decisions that may allow it to miss its objective of maximized the owners’ welfare. If there is more than one cash outflow interspersed between the cash inflows. It is considered superior because the best project is the one which adds most among the available alternatives. If the timing and risk of cash flows is not considered. the interpretation of which is difficult. to the owners’ wealth. A financial decision today has implications for a number of years. that is. 3. However the Net Present Value Method is considered best. firms have to acquire fixed assets for which they have to pay a certain sum of money to vendors. For example. .PROJECT PLANNING & IMPLEMENTATION 1. It is on the basis of the comparison of the cash outflows (outlays) and the benefits (cash 210 RCUES. The Profitability Index Method also gives the same result as that of the NPV method. Cash Inflow and Cash Outflow. requirement of law etc. bank borrowings. there can be multiple IRRs. Project budgeting is necessary step before taking any decision. we are now able to judge any financial projects with the help of these methods.e. funds have to be procured from different sources such as raising of capital through new issues. The methods analyzing a project depends. Two Important Elements For understanding the above concept the two important aspects are: Time Value of Money Discount Rate i. apart from these financial considerations several other factors such as welfare of the staff/society. SELECTION OF BEST METHOD After making an in-depth study of merits and demerits of all the methods.e. Thus. Cost of Capital TIME VALUE OF MONEY The recognition of the Time Value of Money and risk is extremely vital in decision making. He has to compare and evaluate all these projects and decide which one to take up and which one to reject. It is the most used technique. which is the ultimate objective of Financial Management and NPV helps in arriving at that project. on the need of the person. However. As a Finance Manager having a number of proposals regarding various projects. LUCKNOW . If mutually exclusive projects are considered as investment options which have considerably different outlays. The benefits arising out of the acquisition of such assets will be spread over a number of years in the future. because both method use the same constituents. it spreads into the future. sale of debentures and so on . till the working life of the assets. These involve a cash inflow at the time of raising funds as well as an obligation to pay interest/dividend and return the principal in future. PI method states the result in terms of percentages whereas NPV method shows result in absolute terms. also influence the decision of a Financial Manager. On the other hand. The calculation process is tedious. The IRR approach creates a peculiar situation if we compare two projects with different inflow outflow patterns. terms loans from financial institutions.

PROJECT PLANNING & IMPLEMENTATION inflows) that financial decisions are made. and Discounting Compounding Technique: Interest is compounded when the amount earned on an initial deposit (the initial principal) becomes part of the principal at the end of the first compounding period. RCUES. rather than the same amount at some future time. Three reasons may be attributed to the individual’s time preference for money: Risk Preference for Consumption Investment Opportunities Technique The preceding discussion has revealed that in order to have logical and meaningful comparisons between cash flows that result in different time periods it is necessary to convert the sum of money to a common point in time. LUCKNOW 211 . Illustration If Mr. In other words. 1000 at 5% interest compounded annually.625 Compounded Value of a Series of Payments So far we have considered only the future value of a single payment made at time zero. There are two techniques for doing this: Compounding.157625 = Rs.05) 3 = Rs. The term principal refers to the amount of money on which interest is received. X invests Rs. at the end of the third year its compounded value will be: A = P (1+i) n = Rs. In many instance we may be interested in the future value of a series of payments made at different time periods. in order to have a logical and meaningful comparison between cash flows that accrue in different time periods. TIME PREFERENCE FOR MONEY Most individuals value the opportunity to receive money now higher than waiting for one or more periods to receive the same amount . For a meaningful comparison the two variables must be strictly comparable. 1000 (1+. it is necessary to convert the sum of money to common point of time. One basic requirement of comparability is the incorporation of the time element in the calculation. 1000 * 1. 1157.Time preference for money is an individual’s preference for possession of a given amount of money now.

500 in his saving bank account for 5 years .000 Total Number of years compounded 3 Compounded Interest Factor 4 Future Value (2*4) 5 Rs.020.050 1. The interest rate is 5 per cent.PROJECT PLANNING & IMPLEMENTATION Illustration Suppose. Annual Compounding of a Series of Payments End of Year 1 1 2 3 4 5 Amount Deposited 2 Rs. Illustration Mr X deposits Rs 2.50 Column 3 of Table indicated that since the deposits are made at the end of the year. 8. The last payment of Rs 2. that is.216 1. Rs1.000 at the end of every year for 5 years in his saving account paying 5 per cent interest compounded annually.00 2500.000.500.00 1158. 608. LUCKNOW . Solution Following Table presents the relevant calculations: 212 RCUES. Mr X deposits each year Rs 500. the future value remains Rs 2.00 1654. He wished to find the future value of his deposits at the end of the 5th year. He wants to determine how much sum of money he will have at the end of the 5th year. and Rs 2. Rs. 500 1000 1500 2000 2500 4 3 2 1 0 1. The calculations required to find the sum of an annuity on which interest is paid at a specified rate compounded annually. Following table presents the calculations required to determine the sum of money he will have.50 Compound Sum of an Annuity An annuity is a stream of equal annual cash flows. The future value of the entire stream of payments is the sum of the individual future values.500 comes at the end of the fifth year and.00 8020.500. therefore.103 1.50 2100. Rs1. Annuities involve calculations based upon the regular periodic contribution or receipt of a fix sum of money. Rs 2.158 1. the first deposit will earn interest for four years. the second for three years and so on.000.

PROJECT PLANNING & IMPLEMENTATION

Annual Compounding of Annuity End of Year 1 Amount Deposited 2 Rs. 1 2 3 4 5 2000 2000 2000 2000 2000 4 3 2 1 0 1.216 1.158 1.103 1.050 1.000 Total Thus, the future value of the entire stream of annuity is Rs. 11054. Number of years compounded 3 Compounded Interest Factor 4 Future Value (2*4) 5 Rs. 2432 2316 2206 2100 2000 11054

PRESENT VALUE OR DISCOUNTING TECHNIQUE
The concept of the present value is the exact opposite of that of compound value. While in the letter approach money invested now appreciates in value because compound interest is added, in the former approach (present value approach) money is received at some future date and will be worth less because the corresponding interest is lost during the period .In other words, the present value of a Rupee that will be received in the future will be less than the value of a rupee in hand today. Thus, in contrast to the compounding approach where we convert present sums into future sums, in present value approach future sums are converted into present sums .Given a positive rate of interest , the present value of future rupees will always be lower. It is for this reason, therefore that the procedure of finding present values is commonly called discounting. It is concerned with determining the present value of a future amount, assuming that the decision maker has an opportunity to earn a certain return on his money. This return is designated in financial literature as the discount rate, the cost of capital or an opportunity cost.

Illustration
Mr. X has been given an opportunity to receive Rs 1,060 one year from now. He knows that he can earn 6 per cent interest on his investments. The question is: what amount will he be prepared to invest for this opportunity? To answer this question, we must determine how many rupees must be invested at 6 per cent today to have Rs 1,060 one year afterwards. Let us assume that P is this unknown amount, and using the compound technique, we have: P (1+0.06) = Rs 1,060 Solving the equation for P, P = Rs 1,060 1.06 = Rs 1,000
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Thus, Rs 1,000 would be the required investment to have Rs 1,060 after the expiry of one year. In other words, the present value of Rs 1,060 received one year from now, given the rate of interest of 6 per cent, is Rs 1,000. Mr X should be indifferent to whether he receives Rs 1,000 today or Rs 1,060 one year from today. If he can either receive more than Rs 1,060 by paying Rs 1,000 or Rs 1,060 by paying less than Rs 1,000, he would do so.

DISCOUNT RATE i.e., COST OF CAPITAL
The discussions relating to capital budgeting have shown the relevance of a certain required rate of return as a discussion criterion. Such a rate is the cost of capital of a firm. Apart from its usefulness as an operational criterion to accept / reject an investment proposal, cost of capital is also an important factor in designing capital structure.

IMPORTANCE AND CONCEPT
Definition In operational; terms cost of capital refers to the discount rate that is used in determining the present value of the estimated future cash proceeds and eventually deciding whether the project is worth undertaking or not. In this sense it may be defined as the minimum rate of return that a firm must earn on its investment for the market value of the firm to remain unchanged. The cost of capital is composed of several elements. These elements are different sources of capital from which it is produced. Each source of fund has its own cost of capital which is known as specific cost of capital. When these specific costs are combined to arrive at overall cost of capital, it is known as weighted cost of capital. Actually, wherever the term cost of capital is used it means Composite cost of capital. Importance As mentioned above, the cost of capital is an important element, basic input information, in capital investment decisions. In the present value method of discounted cash flow technique, the cost of capital is used as the discount rate to calculate the NPV. The profitability of index or benefit-cost ratio method similarly employs it to determine the present value of future cash flows. When the internal rate of return method is used, the computed IRR is compared with the cost of capital. The cost of capital, thus, constitutes an integral part of investment decisions. It provides a yardstick to measure the worth of investment proposal capital. It is also referred to as cut-off rate, target rate, hurdle rate minimum required rate of return, standard return, opportunity cost and soon. The cost of capital, as an operational criterion, is related to the firms’ objective of wealth maximization. The accept reject rules requires that a firm should avail only such investment opportunities as promise the rate of return is higher than the cost of capital. Conversely, the firm would be well advised to reject proposals whose rates of returns are less than the cost of capital. If the firm accepts a proposal having a rate of return higher than the cost of capital, it implies that the proposal yields returns higher than the minimum require by the investors and the prices of shares will increase, and thus, the shareholders’ wealth. By virtue of the same logic, the shareholders’ wealth will decline on acceptance of a proposal in which the actual return is less than the cost of capital. The cost of capital, thus, provides a rational mechanism for making optimum investment decision. In brief, the cost of capital is important because of its practical utility as an acceptance- rejection decision criterion. 214
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The considerable significance of cost of capital in terms of its practical utility not with standing, it probably the most controversial topic in financial management. There are varying opinions as to how this can be computed.

COST OF CAPITAL
As we know the term of cost of capital is the overall cost. This is the combined cost of the specific costs associated with specific sources of financing. The computation of cost of capital, therefore, involves two steps: 1. 2. The computation of the different elements of the cost terms the cost of different sources of finance and The calculation of overall cost by combining the specific cost into a composite cost.

Cost of Different Elements of Capital From the view point of capital budgeting decisions in the long term sources of funds are relevant as they constitutes the major source of financing the fixed assets. Long term sources of finance can be divided into the following two parts: 1 2. Borrowed fund Owned fund

Cost of Borrowed fund The cost of fund rose through borrowing or debt in the form of long term loan from financial institutions mainly constitutes the interest payable. Here, the debt can be either perpetual or redeemable. Cost of Perpetual debt It is the rate of return, which the lenders expect. The debt carries a certain rate of interest. The coupon interest or the market yield on debt can be said to represent an approximation of the cost of debt. Finally, the Bonds and Debentures (debt) can be issued at (i) Par (ii) Discount, and (iii) Premium. The coupon rate of interest will require adjustment to find out the true cost of debt. Symbolically, Ki = I___ SV Ki = Before cost tax of debt I = annual interest payment SV= sale proceeds of the bond / debenture Cost of Redeemable Debt In the case of calculation of cost of redeemable debt, account has to be taken, in additions to interest payments, of the repayment of the principal. When the amount of the principal is repaid in one lump-sum at the time of maturity the cost of debt would be given by solving following equation: K d = I + (F + D + Pr - Pi) / Nm (RV + SV) / 2
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73% It should be noted that the tax benefit f interest deducibility would be available only when the firm is profitable and is paying taxes. and its true cost of debt is the before tax cost. if before tax cost of bond in our example is 16. LUCKNOW . does certainly involve a cost to the firm which is in the form of opportunity cost of capital. As a result of the interest tax shield.5%.1650 (1-0. This implies that the government indirectly pays a part of the lenders required rate of return. what could have been accomplished with the resources expanded in the undertaking. therefore. It would not gain any tax benefit associated with the payment of interest.1073 or 10. Capital. appear that capital does not carry any cost. The higher the interest charges. But there are other investment options available in which these funds can be invested.35) = 0. Apart from the absence of any commitment to pay return . assumed that there is no cost involved for procuring capital from owned capital no return has to be given on it. The before tax cost of debt. If benefit from that opportunity is higher than the benefit 216 RCUES. the lower will be the amount of tax payable by the firm. Opportunity cost is the value of the best alternative that was not chosen in order to pursue the current endeavor i. therefore prima facie. it is free from the risk of repayment. In fact. Cost of Owned Capital In case of ULBs no return is expected from the investment since it is guided by the service motive. be adjusted for the tax effect as follows After tax cost of Debt = Kd (1-T) Where T is the corporate tax rate. Kd should. But this is not true. therefore. It may.. the after tax cost of bond will : Kd (1-T) = 0. It is. there is no obligation to pay a return on the fund invested by the organisation. like other sources of fund.PROJECT PLANNING & IMPLEMENTATION where Kd = Cost of debt I = annual interest payment RV = Redeemable value of debt SV = Net sales proceeds from the e issue of debt Nm = Term of Debt F = Flotation cost D = discount on issue of debentures / loan Pi = Premium on issue of Debentures Pr = premium on redemption of debentures Tax Adjustment The interest paid on debt is tax deductible.e. and the corporate tax rate is 35 %. It represents opportunities foregone. An unprofitable firm is not required to pay any taxes. the after tax cost of debt to the firm will be substantially less than the investor required rate of return.

Conceptually. RCUES. the cost of capital should be calculated on an after tax basis. Therefore.PROJECT PLANNING & IMPLEMENTATION accrued from the investment. If we assume that a firm has only debt and equity in its capital structure. Here. 25 the cast of equity capital will be = D P = 1 25 = 0. the cost of equity capital may be defined as the minimum rate of return that a firm must earn on the equity financed portion of an investment project in order to leave unchanged the market price of the share of the firm.04 or 4% Here. the after tax cost of debt and equity. they are multiplied by the proportions of the respective sources of capital to obtain the weighted average cost of capital WACC). they expected to derive. the ULB has to arrange all its projects in terms of benefit derived from them and use the fund accordingly to derive maximum benefit. Illustration Let dividend per share of a firm is expected to be Re. In the financial decision making. fund will be invested in that opportunity. D is the amount of debt and E is the amount of equity. If the market price per share is Rs. LUCKNOW 217 . D = Dividend to be received P = Net Amount Received THE WEIGHTED AVERAGE COST OF CAPITAL Once the components cost have been calculated. the cost of capital is highest among all the sources funds. 1 per share. obviously. the cost of its capital is in the form of the return. Add the weighted component costs to get the WACC. Kd (1-T) and ke are. WACC is the composite or overall cost of capital. As far as. respectively. the component costs should be the after tax costs. The proportions of capital must be based on target capital structure. then the WACC (ko) will be: Where ko is the WACC. The following steps are involved for calculating the firm’s WACC: Calculate the cost of specific sources of funds Multiply the cost of each source by its proportion in the capital structure. a commercial organization is concerned. Because of higher risk.

134 Proportion 3 Cost (%) 4 Weighted cost (3*4) 5 8% 17% FINANCIAL DECISION Financial decision is the second important function to be performed by he financial manager.4 0. When the e shareholder’s is maximized with given risks. 218 RCUES. flexibility. 1000000 Computation of Weighted Average Cost of Capital Sources of Fund 1 Amount 2 Rs.102 0.17 0.PROJECT PLANNING & IMPLEMENTATION Illustration A firm’s after tax cost of capital of the specific sources is as follows: Cost of Debt Cost of Equity Capital The following is the capital structure: Source Debt Equity Capital Amount Rs.6 1. In the absence of debt. the shareholder’s return is equal to firm’s return. In practice. but it always increase risks as well. Broadly. where from and how to acquire funds to meet the firm’s investments needs. The central issue before him or her to determine the appropriate proportion of equity and debt.4 % 0. 400000 Rs. Debt Equity 400000 600000 1000000 Weighted Average Cost of Capital = 13. he or she must decide when. a firm considers many other factors such as control. The firm’s capital structure is considered optimum when the market value of shares is maximized. It may increase the return on equity funds. The use of debt affects the return and risks of share holders. The mix of debt and equity is known as the firm’s capital structure. 600000 Rs. The financial manager must strive to obtain the best financing mix or the optimum capital structure for his or her firm.08 0. The change in the shareholder’s return cause by change in profits is called financial leverage.0 0. The financial manager is able to determine the best combination of debt and equity. legal aspects etc. A proper balance will have to be struck between return and risks.032 0. LUCKNOW . he or she must raise the appropriate amount through the best available sources. the market value per share will be maximized and the firm’s capital structure would be considering optimum. in deciding its capital structure. loan covenants.

LUCKNOW 219 . there is not much importance of this function. bonus shares and cash dividends in practice. they are guided by service motive whose main aim is to get maximum welfare from the investment of the firm. the financial manager must determine the optimum dividend payout ratio. Liquidity Decision Investment in current assets affects the firm’s profitability and liquidity. distribute a portion and retain the balance. The risk of becoming technically insolvent is measured using Net Working Capital .the more liquid is the firm and therefore . Current assets should be managed efficiently for safeguarding the firm against the risks of illiquidity.But it would lose profitability .as idle current assets would not earn anything . But the firm may issue bonus shares. They have not to distribute the surplus rather they have to reinvest it in other projects having large social welfare. the dividend policy should be determined in terms of its impact on the shareholders value. The financial manager must decide whether the firm should distribute all profits. Current assets management that affects a firm’s liquidity is yet another important finance function. The term risk is defined as the probability that a firm will become technically when they become due for payment \. Bonus shares are share issued to take the existing shareholders without any charge. The financial manager should consider the questions of dividend stability. In fact. Like the debt policy. it must also increase its risk .the less likely it is to become technically insolvent . in the case of ULBs. A conflict exists between profitability and liquidity while managing current assets .Thus .He or she should estimate firm’s needs for current assets and make sure that funds would be made available when needed.are : RCUES.three basis assumptions.payout ratio and the retain portion of profits is known as the as retention ratio. lower levels of net working capital and liquidity are associated with increasing levels of risk .The trade –off between these variables is that regardless of how the ULB increases its profitability through the manipulation of working capital the consequence is a corresponding increase in risk as measured by the level of net working capital.risks . if shareholders are not indifferent to the firm’s dividend policy. net working capital and risk is such that if either net working capital or liquidity increases the firm’s risk decrease .If it is to decrease risk it must decrease profitability .a proper trade –off must be achieved between profitability . the real benefit lies in long life period of infrastructural assets. It is because of the fact that they have not to take any returns on the investments.If may become illiquid and therefore . Nature of Trade –off If an ULB wants to increase its profitability.The relationship between liquidity. which are generally true . However. Dividends are generally paid in cash. The term profitability used in this context is measured by profits after expenses. or retain them. Lack of liquidity in extreme situation can lead to the firm’s insolvency. Thus.The profitability and liquidity trade –off requires that the financial manager should develop sound technique of managing current assets . In evaluating the profitability risk trade –off related to the level of net working capital . The optimum dividend policy is one that maximizes the market value of the firm’s share.Conversely. The proportion if profits distributed a dividends is called the dividend.PROJECT PLANNING & IMPLEMENTATION Dividend Decision Dividend decision is the third major financial decision.It is assumed that the greater the amount of net working capital . For them.

educationalists and public at large. Also. which do not pay adequate attentions to financial management . It is in this context that finance function are said to influence production. While making a decision. Its precise meaning defers from one sector to another. The reason behind this is simple that profit is a test of economic efficiency. That current assets are less profitable than fixed assets . growth. So it has to be implemented in the long term interest of the nation. profit is vague term in itself. However a sound system of financial management has to be cultivated among bureaucrats. Financial management is very important in case of non-profit organizations. Profit maximization cannot viewed as sole objective of business.Profit maximization is the primary objective of an organization. profitability and risks of the firm and ultimately value of the firm.engineers. Financial management optimizes the output from the given input of funds.PROJECT PLANNING & IMPLEMENTATION 1. Scope of Financial management Sound financial management is the essential in all types of organizations whether it be profit or non-profit. 220 RCUES. FINANCIAL MANAGEMENT OBJECTIVES Efficient financial management requires the existence of some objectives. LUCKNOW . Profit Maximization-As profit oxygen for any organization. financial decisions directly concern the firm’s decision to acquire or dispose off assets and requirements commitment or recommitment of funds on a continuous basis. marketing and other functions of the firm. Specialy in case of public sector. Financial management is essential in a Planned Economy as well as in capitalist set up as it involves efficient use of the resources. 3. That we are dealing with a manufacturing firm. 2. the manager will select the solution which result in more profit and reject others. It provides the yardstick by which economic performance can be judged. An organization cannot expect to run long without making profit . but that there was a mismanagement of financial affairs. the need of proper financial management is required. Only financial viability of a project is not enough to justify it commitment to project as it belongs to the whole nation and evolves huge cost. which are as follows: 1. Hence finance function may affect the size. Profit maximization on the cost of social benefit may prove evil for the organization. even in a boom period. From time to time it is observed that many firms have been liquidated not because their technology was obsolete or because their products were not in demand or their labour was not skilled and motivated. In case of newly started companies with the high growth rate it is more important to have sound financial management since finance an alone guarantees their survival. and That shout term funds are less expensive than long term funds. On sum. Even though. when a co. make high profits there is also a fear of liquidation because of bad financial management . administrators . In a country like India where resources are scarce and the demand for funds are many.

This agreement is prepared with mutual understanding Of the parties after a number of revisions.In the public sector . basically infrastructural assets in public sector so that infrastructural facilities can be improved. The worth of an action can be judge only in the terms of benefit it produces less the cost of undertaking it. These groups are associated with the project for their own interest . 2. But completion of the projects is necessary to fulfill these purposes. in countries with prior ppp experience or strong political commitment RCUES. The value of a course of action must be viewed in terms of its work to those providing the resources necessary for its undertaking . Certain terms and condition are prepared to bind these parties. so that project can be carried over smoothly. The benefit of Wealth Maximization is in creation of assets. A profitable investment is risky too.e. required adjustment in the cash flow pattern in order to incorporate the risk and secondly to make an allowances for differences in the timing of benefit . When final draft becomes accepted by all. Such an alternative is Wealth Maximization.e.Their purposes may differ from each other. A project can not be operated solely by one of the party. It also incorporate the time value of money i. Thus. It takes account of uncertainty of risk It considers the time value of money. the term used in Wealth Maximization i.resources generated to various means from public .. 2. Generally closure has been faster for smaller projects. investor experience and project size. Thus. and lenders) reach a formal agreement on the fundamental business structure of the project and the underlying terms and condition of the projects financing plan. It is the fruit of joint efforts of various groups. structures. FINANCIAL CLOSURES Financial Closure is the stage in the project development cycle when the principal stakeholders (sponsors. in considering the wealth maximization as objective of financial management following benefit will occur: 1. it is the financial closure. It also ignores risk factor as profit is the counter part of risk profit and risk go hand by hand. To conclude. is required. terms and condition of reference etc. LUCKNOW 221 .PROJECT PLANNING & IMPLEMENTATION Another difficulty in considering Profit maximization as objective of financial management is that it ignores time value of money. The final stage when all the parties of the project becomes agree as to a formal agreement shows the constituents. Wealth Maximization –The Wealth Maximization criterion is based the concept cash flows generated by the decisions rather than accounting profit which is the basis of the measurement of benefit in the case of profit maximization criterion. It cannot be separated. Differing closure speed reflects differences in country commitment.thus an undertakings which reveals greater benefit to the public in large should be accepted.. an alteration of it which can overcome these shortcomings . cash flow precise term with definite connotation. government. A penny held in present is more valuable than a penny receivable in future because the penny held in present can be invested in profitable ventures.

political charges have affected government commitment and anti PPP protests were stronger than anticipated. no works will be done as a part of the project.Even more crucial a project might be required to meet a targeted date of commercial operation pursuant to the power purchase agreement or otherwise face the consequence of an obligation to pay damages to the purchasing utility or possible termination of the agreement .Its end is start of implementation of project.Efforts should be made collectively from all the parties since there are various groups associated with this project. Issues in reaching Financial Closure Being such an important task. failure to close may send negative signals about investment climate to potential investors. for example if the lender believes that additional fuel sources might be necessary for the long term operation of a cogeneration facility the lender might insist that all or a percentages of a project sponsors development fee and equity distribution be placed in a reserve account until the additional fuel sources are secured . the lender may impose financial incentives and penalties on the developer. in what manner . Because unless and until this final agreement is made.PROJECT PLANNING & IMPLEMENTATION . If the risks in question has a direct impact on the project viability or operating margins.All these are important for starting a project . LUCKNOW . 2. The efficiency of the financial closing process and the need to allocate risks among the lenders and the developers. It is here where the investment starts assuming that the disbursements of fund are met. the priorities of them. A dynamic “link “between transaction and policy evolution often starts. This stage indicates the ways in which work is being done and by whom. 222 RCUES.The use of the reserve accounts to address specific risk imposes on the developer sufficient incentive to resolve outstanding issues and gives protection to the lender though an ability to an ability to draw 0 the reserve to repay loans if the developer does not implement the upon solution by a certain date. Completed transactions on the other hand attract publicity and spur the interest or other investors and lenders. Conversely. because it provides foundation for the commencement of the project . attempt should be made to reach these stages as soon as possible .Delays have resulted from difficulties in resolving issues of risk allocation among the various participants of a project . Importance of Financial Closure: This is very significant part of the project.This has taken even longer where investors .lenders or government officials have been inexperienced.Its importance is as: 1. will depend on a large part on how the developers has structured risks and in the outcome of the due diligence taken by the lenders. Achieving Financial Closure involves appraisal and negotiations to meet the requirement of three major parties concerned namely the government investors and lenders. 3.Flexibility will often be necessary given the need to close a transaction before costs escalate often must be prepared to fund commencement of construction by a date certain on face cost escalation under the construction contract . Covenants and reserve accounts offer both the lender and the developer the ability to allocate risks over time as well as the flexibility to resolve risks after financial closing has occurred . if government delays are the cause rather than poorly structured or uncompetitive projects proposals.

They therefore may require independent market assessment. Lenders in particulars would be concerned whether debt services would be covered in the event of lower than expected volumes and traffic. railroads. roads. Assessing the Market This mainly affects transport projects (ports. While government officials .g. seldom does each of the party has expertise in all the three areas .While such guarantees can help in the starting if PPP projects. both at the central and at the local level. may prefer more conservative projections than those of the sponsors and may also require some sponsor to cover the debt service in the event of inadequate cash flow.financiers may ask for government support in the from of guaranties . LUCKNOW 223 .and where government reform will take time to improve credit worthiness . the large no. Legal Frameworks Inadequate legal infrastructure has contributed to delay in achieving financial closure in many projects. Size Large projects may take longer to close because of the need for extensive public consultation. airports and mass transit) and new investments. Government Support Arrangements When PPP project are selling to or purchasing from state-owned companies . This may serve as amatory constraint in securing funds from lenders. Tenders Security It is often difficult for lenders to establish mortgage claim over the physical assets of a project.which are in the best of financial health . They may at the time be politically controversial. In experience Reaching financial closure requires good understandings of the project financial techniques. infrastructure regulation and country risks. of financers required and the complexity of co-coordinating numerous government agencies and technical studies. E.Delays can result from unrealistic expectations or the need to adapt procedures. Delays have tended to be longer when a regional government entity was awarded a concession but needed a policy agreement to conclude the transaction. RCUES. Intra Government Co-ordination Several projects have been be set by delays arising from poor coordinator between different part of the government.investors and lender may possess expertise in one or two of these fields.PROJECT PLANNING & IMPLEMENTATION There are several issues that can delay the projects these are. where there is no track record of cash flows. Weakness in laws relating to claim on intangible assets (such as concession agreement and other construction arrangements) and absence of efficient registers have also created problems foot loan security.: Delays in determining the availability and the kind of government support have affected India‘s power programs.

Therefore successful closure also implies that an infrastructure project has been made bankable after a rigorous project development process. Advantages of Financial Closure It indicates the ways in which work is being done and by whom. In a power generation project this can be important particularly. being cash in hand and at Bank. The balance of Receipts and Payments Account must be debit. LUCKNOW . where fuel is being supplied by one state ownered co. Receipt and Payments Receipt and payment account is the Cash summary for a particular period. All receipts and payments. whether of a revenue or a capital nature are included. It starts with the opening Cash and Bank Balances. similarly negotiation on the level of road tolls have also delayed closures on some road projects. bridges etc. Completed transactions attract publicity and spur the interest or other investors and lenders. Financial closure for an infrastructure projects draws the project development to a close. where tariff tend to below cost and adjustment has a high political profile. shows all types of collections and payments during the period and closing Cash and Bank balances. Some distinct features are: It is an abbreviated copy of the Cash Book. Land Development Rights This can be important factor for projects relating to roads.PROJECT PLANNING & IMPLEMENTATION Apart from the above listed factors there are also certain sector specific issues: Inter-connection rights forward & backward Linkages Some projects get delayed because state ownered operator takes a long time to negotiate the inter connection rights with the private entrants. 224 RCUES. The regularly Regime of Tariff This has been a major in several sectors particularly in water projects. usually merging Cash and Bank items. and power is being purchase by another and therefore the linkages need to be tied up before power is generated.g. Income and Expenditure Income and Expenditure Account is similar to Profit & Loss A/c. in what manner. unless there is a Bank Overdraft. For e.. It is here where the investment start assuming that the disbursement of funds are met. Due to this a dynamic “link” between the transaction and policy evolutions often starts. contras between Cash and Bank are eliminated.

If the expenditure is higher than income it is designed as deficit or Excess of Expenditure over Income. Where a grant which is in the nature of promoter’s contribution becomes refundable. sports expenses etc. Expenditure includes salaries.II RCUES. Non Cash items e. grants etc. * Case Study attached as Annexure.g. entertainment. A specific grant that becomes refundable is treated as an extraordinary item. depreciation etc. the excess is shown as surplus or Excess of Income over Expenditure. If Income is higher than expenditure. Is also brought into account. LUCKNOW 225 . honorarium. Refund Of Specific Grant Specific grants sometimes become refundable because certain conditions are not fulfilled.PROJECT PLANNING & IMPLEMENTATION Income includes fees. in part or in full. expenses. to the government or non-fulfillment of some specified conditions. The amount refundable in respect of a specific grant related to revenue is applied first against any unamortized deferred credit remaining in respect of the grant. as appropriate by the amount refundable. The amount refundable in respect of a specific grant related to a specific fixed asset is recorded by increasing the book value of the asset or by reducing the capital reserve or the differed income balance. donations. the relevant amount recoverable by the granting agency is reduced from the capital reserve. subscriptions. Only items of revenue nature pertaining to the period of account are included therein. The preparation of account requires adjustment in relevant accounts of outstanding income and expenditure as also exclusion of amounts paid in advance before these are included in Income & Expenditure Account.

outflows. while executing actions to meet the goals is the directing function of management. Budgeting Process: Budget shall reflect the estimated inflows. 2 APPROACH TO BUDGETING The objective of the budgeting system of an ULB is to arrive at a scientific basis for building linkage between the nature of receipts and payments with the function/ services or other budget control centers. It is advisable to have the budgets whether 226 RCUES. Decentralize planning which citizens participation facilitates in achieving this objective. To facilitates this.4. revenue expenditure. Any receipt payment shall reflect the above said objectives. surplus/deficit under the various Receipt and payment head. Budget must also enable ULB in measuring and promoting accountability in respect of service delivery. opening and closing balances. Budget shall reflect the principles and programs of the ULB. capital receipts and capital expenditure.PROJECT PLANNING & IMPLEMENTATION SUB MODULE-3. The receipt and payment shall classified under four broad heads revenue receipts. are mandatory. three broad categories of Budgeting Centers are defined. LUCKNOW . The budget shall be prepared for each of the revenue and capital account heads This form is to be prepared by individual budgeting units for each of the major and minor heads of account along with the details of the functions and functionaries functionary. Establishing specific targets for future operations is part of the planning function of management. major heads minor heads. The receipt and payment shall be estimated for each of the accounting subjects under every budgeting centre. Public expenditure must be spent in the most productive way.In other terms budget is an organizational plan stated in monetary terms. Objectives of Budgeting: 1 The process of budgeting is initiated with the establishments of specific targets of performance and is followed by executing plans to achieve such desired goals and from time to time comparing actual results with the targets of performances/ goals. Budgets shall establish a close linkage between the Accounting subjects (nature of receipts and payments) and The function The functionary as identifiable of personnel responsible for any function The field as identifiable by the geographical boundaries over which the cost is incurred. Hence a budget code is defined as a combination of budget centre and account code.2 FINANCIAL MANAGEMENT PROJECT BUDGETING Budget generally refers to a list of all planned expenses and revenues .

the following control requirements are to be built into the budgeting system: No expenditure can be incurred unless backed by a budget. In addition. RCUES. The approving authority may be the Municipal Councils. The “budget calendar” provides various details of dead lines dated by various officials in the ULB need to prepare and place the budget before the concerned authorities. Generally in the cases of ULBs. Any expenditure prior to being incurred must be identified to its budget head for allocation of money. Additional Budget. The budgets heads are hence are integrated with the account head. Budget Utilization should be reviewed at quarterly and such other periodic rests as may be determined by State / Act to identify and plan for any budgetary revision well in advance would be in accordance with the provisions laid out in this regard by the State /Act in this regard. The State laws or Act governing the ULBs may define the circumstances for revision of budgets. The various stages of budget preparation and approval should be within the time limits as stipulated in the regard by the relevant State Laws/ Acts governing the ULBs. LUCKNOW 227 . The accounting system can hence provide details actual against each budget heads. APPROVAL OF BUDGET The Budget is the key document of any governmental set up. The State Laws or governing Acts shall define shall define the approving authority for approval of the budgets of the ULBs. Budgeting Calendar The budget preparatory process follows a budget calendar. In the term. if the state and ULB maintain separate fund wise only. Budget preparation shall be based on bottom up approach. reduction on Budget and Budget Cut. ULBs are advice to move towards decentralizes budgeting at the field level. A budget may not be a valid document unless it is properly approved /authorized by an approving authority. The budgeting activity for any financial year shall commence by September or any other month (as may be specified in the State Laws or acts governing the ULB) of the financial year preceding it. placing and revision of the budget and budget approval by Standing Committee/ Councils would be governed by the provisions of the state laws of acts governing the ULBs. circles or wards. Estimates shall be made from the lowest unit and then consolidated at the head office. Bottom up Budgeting The basic for preparing the budget will be the inputs from various departments/units. The time schedule for preparation. Some of the forms in which budget allocations are changed are Re-appropriation. BUDGETARY CONTROLS In keeping with the objectives. BUDGET REVISION Once a budget has been prepared subsequent revisions to the amount budgeted may arise.PROJECT PLANNING & IMPLEMENTATION budget would be prepared at the field level like zones.

when used in conjunction with the other financial statements provides information that enables users to evaluate the changes in net assets of an urban local body. for the revision of the plan. The statement classifies the cash flows during the period from Operating. estimating and planning for the future and to facilitate the analysis of the variation between estimated an actual performance. its financial structure (including its liquidity and solvency). over the budget period. Its implementation is quite expensive. Benefits of cash flows: A cash flow statement. LUCKNOW . Determining the variety of activities that should be undertaken for the achievement of the objectives. Investing and Financing activities. Laying out a system of comparison of actual performance by each person. Fund Flow Management in a Project: Information about the cash flows of a project is useful in providing users of financial statements with a basis to assess the ability of the urban local body to generate cash and cash equivalents and the need of the project to utilize those cash flows. Budgets cannot be executed automatically. 228 RCUES. to provide it with aid for making. and the policy or policies that might be adopted for achievement of these ends. Staff co-operation is usually not available during budgetary control exercise. Ensuring that corrective action will be taken where the plan is not being achieved and. Drawing up a plan or a scheme of operation in respect of each class of activity. in physical as well as monetary terms for the full budget period and its parts. Cash and Cash Equivalents: Cash equivalents are held for the purpose of meeting short term cash commitments rather than for investment or other purpose. It is a system to assist management in the allocation of responsibility and authority. Budgets are considered as rigid document. Limitations of Budgetary Control System Budgets may or may not be true. section or department with relevant budget and determination of causes for the discrepancies. as they are based on estimates. For an investment to qualify as cash equivalent it must be readily convertible to known amount of cash and be subject to an insignificant risk of changes in value. Salient Features of Budgetary Control Determining the objectives to be achieved. if that be not possible. if any.PROJECT PLANNING & IMPLEMENTATION Any expenditure prior to being incurred should be backed by appropriate sanctions (administrative / technical sanctions as the case may be) in accordance with the procedures lay down by the State /Act in this regards.

Cash flows exclude movements between items that constitute cash or cash equivalents because these components are part of cash management of an enterprise rather than part of its operating. (Mobilization advance. Investing Activities: The separate disclosure of cash flows arising from investing activities is important because the cash flows represent the extent to which the expenditures have been made for resources intended to generate future income and cash flows. PROJECT’S CASH FLOW STATEMENT 1. it must be readily convertible to a know amount of cash and be subject to an insignificant risk of changes in value. 3 months or less from the date of acquisition. 3.) Financing Activities: The separate disclosure of cash flows arising from financing activities is important because it is useful in predicting claims on future cash flows by providers of funds (both capital and borrowings) to the ULB’s. The statement deals with the provision of information about the historical changes in cash & cash equivalents of an enterprise by means of cash flow statement which classifies cash flows during the period from operating. investing and financing activities. Reporting Cash Flows from Financing and Investing Activities An ULB should report separately major classes of gross cash receipts and gross cash payments arising from investing and financing activities. repay loans and make new investments without recourse to external sources of financing. construction tools/ plants etc. (Procurement of raw material. Therefore they generally results from the transactions and other events that enter into the determination of net profit or loss.PROJECT PLANNING & IMPLEMENTATION An enterprise should prepare a cash flow statement and should present it for each period for which financial statements are presented. Information about the cash flows of an enterprise is useful in providing users of financial statements with a basis to assess the ability of the enterprise to generate cash & cash equivalents and the needs of the enterprise to utilize those cash flows. Cash management includes the investment of excess cash in cash equivalents. Operating Activities: The amount of cash flows arising from operating activities is a key indicator of the extent to which the operations of the enterprise have generated sufficient cash flow to maintain the operating capability of the enterprise. investing and financing activities. advance payments against railway receipts for material used in construction) 2. An investment normally qualifies as a cash equivalent only when it has a short maturity of. Cash equivalents are held for the purpose of meeting short-term cash commitments rather than for investment or other purposes. say. LUCKNOW 229 . For an investment to qualify as a cash equivalent. Cash flows from operating activities are primarily derived from the principal revenue-producing activities of the enterprise. except to the extend that cash flows are reported on a net basis RCUES.

inadequate data. These standards must be sets with a high degree of cautious because a minor degree of defect may impact overall cost of the project. Evaluation of work done can be made through completion certificate and utilization certificates. Monitoring and Managing Leakages After implementation of a project. the amounts are large. Detection of defect at its earlier stage helps in maintaining quality as well as quantity of work of a project. COST OVER-RUN. LUCKNOW 230 . building. the Sydney Opera House with 1400%. and overrun had been constant for the 70 years for which the data were available. The evaluation of work done against these standards reveals the deviations. and technology projects. it avoids not only delay in completion but also the cost incurred in the project. Spectacular examples of Cost Overrun are the Suez Canal with 1900 %.” Cost Overrun is common in infrastructure. “or “budget overrun. in advance. Timely detection of deviations helps in taking timely corrective measures.PROJECT PLANNING & IMPLEMENTATION Reporting Cash Flows on a Net Basis Cash flows arising from the following operating. 50 to 100 % were common. its monitoring is also necessary unless a regular watch on the project is made it timely a regular watch on the project is uncertain. This estimate helps the project manager to make a management for additional resources. so that. which should be removed in time. that the project work may not be hurdled. and Cash receipts and payments of items in which the turnover is quick. MONITORING AND MANAGING LEAKAGES. RCUES. These help us to detect the errors as and when they occur so that corrective measures can be taken timely. weekly And monthly report helps to monitor the outcome of the project. Three types of explanation of Cost Overrun exist: 1. a project manager can make the estimates about the time and resources required to complete the remaining work. Cost Overrun is also sometimes called “ cost escalation. Thus. investing or financing activities may be reported on a net basis: a b Cash receipts and payments on behalf of customers when the cash flows reflect the activities of the customer rather than those of the enterprise. Thus. an eye-sight of the project work should be made on a regular basis so that any deviation can be found from its inception point. One of the most comprehensive studies of Cost Overrun that exists found that 9 out of 10 projects had overrun.” “cost increase. These certificates state the amount of the work done as well as the amount of the resources released on the work. overrun was found in each of 20 nations and five continents covered by the study. Daily. etc. It provides benefit in order of time as well as money. and the maturities are short. a standard of work done has to be prepared against which actual work can be measured. To remove avoidable delay. submitted by there work manager. Cost Overrun Defined as access of actual cost over budget. Technical explanations account for Cost Overrun in terms of imperfect forecasting techniques. and the Concorde supersonic aero plane with 1100%. However for this purpose.

2. Controllable: These are the variances which can be controlled by the departmental heads. political economic explanations see overrun as the result of strategic misrepresentation of budgets. Types Of Variances Material Labour Overhead Material Material Usage Variance arises due to variations in the quantity of materials consumed when compared with what should have been consumed as per the established standards.volume etc. Example: If the production controller has failed to place orders in time and extra payment has been made for it. Yield Variance : In some industries the finished product can be related to the raw material input in terms of units. This relationship is known as the yield . 3. Mix Variance: If two or more materials are mixed in a process.100 million and the actual cost was Rs.150 million then the Cost Overrun may be expressed as 50% or by the ratio 1. Cost Overrun is typically calculated in one of the two ways. viz.weight. the difference is known as yield variance. Types of Variances: 1. Example: Price increase is due to fluctuations of prices in the market. and consequently the standard loss of material can be readily computed.If actual mix is different from the standard mix . Finally. Material Price Variance arises due to differences between the planned and the actual material prices paid to the suppliers. actual cost divided by budgeted cost. For example. Or as a ratio. Either as a percentage. an optimum or standard mixture is decided upon by the production planning department. in percent of budgeted cost.PROJECT PLANNING & IMPLEMENTATION 2. Labour Labour efficiency variance measures the efficiency of labour by identifying the difference between the actual hours worked and the hours which should have been worked as per the established standards. RCUES.When the standard yield is given and the actual consumption deviates from standard consumption. LUCKNOW 231 . Psychological explanations account for overrun in terms of optimism bias with forecasters. Labour Rate Variance measures the deviations in the actual rate of pay and the ones estimated. if the budget for building a new bridge was Rs.5. a variance arises. Un-controllable: These are the variances which are beyond the control of departmental heads. mainly actual cost minus budgeted cost.

Review mechanisms for disposing of the unfavorable variances would add value to the Management of ULB.The reasons for the same can be analyzed and replicated. They can be further classified into: Variable Overhead Budget or Expenditure Variance Variable Overhead Efficiency Variance Fixed Overhead Variances : It can be divided into two parts 1. The BVR forms the bases of control as it can provide information on: a. Volume Variance It arises mainly because of the use of pre-determined overhead recovery rate based on a normal volume of activity and of the activity being less or more than normal volume so selected BUDGET VARIANCE REPORT (BVR) An important budgetary control tool used for monitoring and measurement is Budget variance report (BVR) and shall be prepared at the following levels: At an overall ULB level. shall be analyzed for reasons. 2. If the standard variable overhead exceeds the actual variable overhead. The BVR should be prepared on a monthly basis or such periods as the State laws/Acts governing the ULB may define .For instance the increase in maintenance expenses or finance charges could indicate lack of planning or implementation follow-up . Positive variance shall be analyzed for reasons. For instance actual tax collection is more than the projected say in ward or a Zone .PROJECT PLANNING & IMPLEMENTATION Overhead Overhead variances arise due to the difference between actual overheads and absorbed overheads. b. They can be broadly classified into: Variable Overhead Variances: These variances arise due to the difference between the standard variable overhead for actual output and the actual variable overhead. We can understand all these budgeting process by taking a fiduciary illustration –for preparing budget 232 RCUES. LUCKNOW . For and cost control measures identified . At each of the Budgeting centers. Expenditure Variance It represents the difference between the fixed overheads as per budget and the actual fixed overheads incurred. Negative variance. the variance is favorable and vice versa.

It reveals the stage of completion of the work on the basis of which the payments to the contractors has to made. These certificates help the project manager to identify the progress of work. WORK COMPLETION AND PAYMENT CERTIFICATES All the projects have a Work completion certificates & payment certificates as an essential part of it. diagrams. data collected supported by necessary table. design & photographs: Detailed analysis of results indicating contributions made towards successful completion of the project: Conclusions summarizing the achievements and indication of scope for S & T benefits accrued: Manpower trained on the project Patents taken. a time schedule is also made for completion of different aspects of Budge. When payment is made payment certificates is made to provide an authenticated proof of the payment made.In all these process. Thus a completion certificates is not important only for the project manager but is equally useful for the contactor. is collected ward wise . A detailed estimate of revenue likely to be collected from differences sources such as tax.PROJECT PLANNING & IMPLEMENTATION estimates of any financial Year data have to collect from the lowest unit of ULB. LUCKNOW . This information collected from different Zones is consolidated at Head Office for ultimate preparation of Budget. while implementing projects and reasons thereof: Experimental work giving full details of experimental set up. PROJECT COMPLETION REPORT 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) Name of the project: Name of the project head: Implementing agency and other collaborating agency: Date of commencement: Planned date of Completion: Actual date of completion: Objectives as stated in the project proposal: Deviation made from original objectives if any. charts. Depending upon the terms & conditions both the certificates must be issued but a designated authority. Within the stipulated time schedule all units are required to submit their estimations.Similarly amount for expenditure is also collected . if any Financial Position: 233 future work: RCUES. rent etc. methods adopted.

I II III IV V VI VII Financial position/ budget head Salaries/ Manpower costs Equipments Supplies & materials Contingencies Travel Overhead expenses Others if any Total Funds sanctioned Expenditures % of total cost 100% 1.PROJECT PLANNING & IMPLEMENTATION No. Mathematically: Cost of Work Certified=Cost of work to date – (Cost of work uncertified+ Material in hand + Plant at site) 234 RCUES. LUCKNOW . Name of Equipment Make/ model Cost (FE/Rs) Cite of installation Utilization Rate (%) Remarks regarding maintenance/ breakdown b) Plans for utilizing the equipment facilities in future Name and Signature with Date a. the surveyor appointed by the contractee issues certificates to the effect that to so much portion has been completed . ______________________ (Project Engineer) Work Certified In large contracts it is usual for the contractor to obtain sums time to time from the contractee. Procurement/ usage of Equipment a) S no. ______________________ (Projects head) b.The contractor will get money according to this certificate. As the work proceeds.

Work-In –Progress In contract accounts. Retention money provides a safeguard against the risk due to faulty workmanship. LUCKNOW 235 . The cost of work uncertified may be ascertained as follows: Rs. The proportion that contract costs incurred for work performed upto the reporting date bear to estimated total contract costs. and The amount of profit taken as credit.III) _____ _____ _____ ____ ____ Retention Money & Progress Payments Retention are amounts of progress billings which are not paid until the satisfaction of conditions specified in the contract for the payment of such amounts or until defects have been rectified.It is always shown at cost price. the value of the work –in-progress consists of: The cost of work completed both certified and uncertified The cost of work not yet completed . Cost of work uncertified. * Format of Utilization Certificate attached as Annexure . Completion of a physical proportion of the contract work. Determination of Stage of Completion The enterprise can uses the method that measures reliably the work performed depending on the nature of the contract: Surveys or work performed. Progress billings are amount billed for work performed on a contract whether or not they have been paid by the customer. Contractee retains some amount (say 10% to 20%) to be paid. Total costs to date LESS: Costs of work certified Material in hand.PROJECT PLANNING & IMPLEMENTATION Work Uncertified It represents the cost of the work which has been carried out by the contractor but not has been certified by the contratee’s architect . Plant in site. after some time when it is ensured that there is no fault in the work carried out by the contractor. RCUES.

Standard accounting is primarily aimed at monitoring financial progress of organizational elements (geographical or functional departments. divisions and the enterprise as a whole) over defined time periods (typically weeks.PROJECT PLANNING & IMPLEMENTATION Disclosure An enterprise should disclose the following for contracts in progress at the reporting date: The aggregate amount of costs incurred and recognized profits (less unrecognized losses) upto the reporting date. Project accounting of the costs and benefits can provide crucially important feed back on the quality of these important decisions. An interesting specialized form of project accounting is production accounting. Funding advances and actual to budget costs variances are calculated using the project budget adjusted to % of completion. The amount of advances received . and grouped together into project hierarchies. or CLIN) is usually a requirement for interim payments. PROJECT ACCOUNTING Project accounting (sometimes referred to as job cost accounting) is the practice of creating financial reports specifically designed to track the financial progress of projects. Investments go/ no –go decisions are largely based on Net Present Value (NPV) assessments. They may also be one of a number of projects that make up a larger overall project or program. To maintain accounts for a project is a different aspect as a project is not a going concern and has a limited period. and often allows comparison with historical as well as current budgets. The capital budget processes of corporations and governments are chiefly concerned with major investment projects that typically have upfront costs and other longer term benefits. Project accounting is commonly used at Government Contractors. may last for anything from a few days or weeks to a number of years. which tracks the costs of individual movie and television episode film production costs. and The amount of retentions. where the ability to account for costs by contracts (and sometimes contract lying item. A real estimate of project can be made only when proper accounts maintained for the work done. Where labour costs are a significant portion of overall cost project. LUCKNOW . Percentage of completion is frequently independently assessed by a project manager. which can then be used by the managers to aid project management. A movie studio will employ production accounting to track the costs of its many separate projects.in a project management environment costs (both direct and overhead) and revenues are also allocated to projects. Consequently . quarters and years) Projects differ in that they frequently cross organizational boundaries. Project accounting permits reporting at any such level that has been defined. months. it is usually necessary for employees to fill out a time sheet in order to generate the data to allocate the project costs. which may be sub-divided into a work break down structure. We have to 236 RCUES. during which time budgets may also be revised many times.

difference between the project revenue and project costs. provision is made for entire loss on the project irrespective of the stage of completion of project. Besides following accounting convention should be considered: Convention of consistency Convention of full disclosure Convention of conservatism and prudence Convention of materiality Projects may be of two types Cost plus project is a project in which the value of project is ascertained by adding a certain percentage of profit over the total cost of the work. A comparative evaluation may be made of both methods and suitable method may be selected accordingly. and they are capable of being reliably measured for a change in the scope of work to be performed under the contract. the main objective of preparing accounts for the project is to know its Profit or Loss i. Project Revenue It should comprise: The initial amount of revenue agreed in the contract and Variation in contract work. RCUES. revenue is recognised only when the contract is completed. An escalation clause should also propose in respect of contingent losses uncertainties. LUCKNOW 237 . Accounts should be maintained project vise so that the financial result of each project can be found separately. This may lead to an increase or decrease in contract revenue. The project manager may use both methods simultaneously for different projects depending circumstances. To the extend that it is probable that they will result in revenue. Completed Contract Method: .under this method. its revenues indicate a loss. Whatever method is selected. The accounting methods for maintenance of accounts are generally of two types: Percentage of Completion Method:-Under this method revenue is recognised with reference to stage of completion of the project at the end of each period and expenditure as well. claims and incentive payments. While making estimates of total project costs.PROJECT PLANNING & IMPLEMENTATION make closing of accounts at the vary point the project is completed. It is generally adopted in those cases where the probable cost of project cannot be completed in advance with a project cannot be completed in advance with a reasonable degree of certainty.e. Thus it reduces the risk of recognition of unrealized profit. Accounting principles and policies can be taken into consideration for its preparation. The government prefers to give project on costs plus basis Fixed Price Project: It is rather a project in which the projector agrees a fixed price for the project.

Selling costs. Contract Costs Contract costs should compromise: Costs that relate directly to a specific contract . LUCKNOW . The estimated costs of rectification and guarantee work. Depreciation of plant and equipment used on the contract. including site supervision. Research and development costs for which reimbursement is not specified in the contract. Costs of moving plant. for example errors in specification or design and disputed variation in contract work. Costs Attributable to Contract Activity In General and can be allocated to specific contracts include: Insurance Costs of design and technical assistance that is not directly related to a specific contract and Construction overheads. Costs That Can Not Be Allocated and Attributed to a Contract activity or cannot be allocated to a contract are excluded from the costs of a construction contract. However. A claim may be arising from. Costs of material used in construction. 238 RCUES. and Costs Directly Related To a Specific Contract Site labour costs. Costs of design and technical assistance that is directly related to the contract. including expected warranty costs.PROJECT PLANNING & IMPLEMENTATION A claim is an amount that contract seeks to collect as reimbursement for costs not included in contract price from any party. equipment and materials to and from the contract site. Incentive payable is additional amount payable to the project developer specified performance standards are met or exceeded. Such costs include: General administration costs for which reimbursement is not specified in the contract. and Claims from third parties. and Depreciation of idle plant and equipment that is not used on a particular contract. Costs that are specifically chargeable to the customer under the terms of the contract may include some general administration costs and development costs for which reimbursement is specified in the terms of the contract. costs that relate directly to a contract and which are incurred in securing the contract are also included as a part of the contract costs. Costs of hiring plant and equipment. Costs specifically chargeable to the customer under the terms of contract Costs that are attributable to contract activity in general and can be allocated to the contract. Contract costs include the costs attributable to a contract for the period from the date of securing the contract to the final completion of the contract.

Statement by independent third parties An auditor can have strong evidence if an independent party makes a written or oral statement in support of certain facts. Authoritative documents include purchase invoices.PROJECT PLANNING & IMPLEMENTATION Auditing is a specialized function having complex legal economic and ethical implications. 1. which affect his judgment about the truthfulness of propositions summated to him for review . balance with banks can be verified by obtaining written statements from competent parties. Statement s by independent & competent parties provides highly evidence to the auditor. Authorities documents These constitutes the main source of evidence available to man auditor. With proper accounting projects.however there are following limitations: Such evidences can not be used for each type of checking. The project carried by Government should be audited periodically in order to check the efficiency status of the work . For example. 2. if an auditor counts the cash in hand on a surprise visit.Audit is a mean to find out frauds and errors and indicate the way in which corrective actions have to be taken in advance so as to avoid re-occurrence of such frauds. provided that the party is competent to make such a statement. Audit has been conceived to provide a highly useful technical service to the economy to know performances in financial and other appropriate terms in a reliable manner. The auditors examine and report on economic information relating to organizations in which millions of people have a stake. LUCKNOW 239 . RCUES. In this process. 3.The basic elements of auditing are: Collection of evidences Evaluation of Audit Evidence Formation of judgment Collection of Evidence Evidence includes all influences of an auditor. cancelled cheques . an auditor collects and evaluates evidences to establish facts and to draw conclusions and inferences.Basically auditing is concerned with the verification and examination of quantitative information. and all other documents which are created as various transactions take place. it would constitute a good evidence to sup[port the existence of cash . bills receivables. cash. The audit work should be planned properly in advance . Sundry creditors. It does not prove ownership of assets since mere existence is not indication of ownership. its auditing is equally necessary as auditing reveals the financial frauds and errors.As these projects are large enough and huge amount is invested in it. Physical Verification Direct examination.memos. inspection or counting is a strong evidence of the existence of tangible assets. it is necessary to keep check on it .

Formation of Judgment: The last phase is to from an opinion on the various assertions. etc.. accounting data can be interrelated with other data . an auditor can rely to some extent. provide supporting evidence to the auditor that the main data supported by such records are reliable.Yet. 7.The Subsequent realization of sundry debtors is evidence regarding the reliability of such debtors on the Balance sheet date . 6. For this purposes he should find evidence which assures a reasonable and competent man that the accounting data under report fairly represent the reality as for as it can be determined.the auditor should evaluate it critically with regard to its sufficiency and appropriateness .Hence.this quantity can be roughly to the total cost of raw material consumed as shown in the accounting statements. maintained properly and without any prima facie indications of irregularity. Subsidiary or Detailed Records with no significant Indications of Irregularity Subsidiary or detailed records such as stores ledger. This evidence is not as the statements made by independent parties. 8. Statement by officers and employees of the enterprises under audit In the absence of auspicious circumstances.Most of these events are not accessible to observation . A satisfactory internal control system provides assurance to the auditor that the records are reliable. Subsequent actions by the enterprise under audit and others An auditor can find evidence for a no.For example .Only inference can be drawn about them from testimony and intuition . an auditor should question and evaluation the evidence carefully.in many cases it may be quite useful since some explanations and affirmations can be provided only by the officers and employees of the enterprise under the audit. the reliability of the data generated but such records increases. of assertions in certain actions and events taking place after the balance sheet date .An auditor has to use evidence to support events which have happened primarily in the past .Sufficiency refers to the quantum of audit evidence obtained . Satisfactory internal control system By evaluating the internal control system an auditor can determine the degree of reliance that he can place on the various system and procedures. Evaluation of raw audit Evidence Having collected the evidence . on the statement by officers and employees of the enterprise under audit. finished stock ledger.Appropriateness relates to its relevance and reliability .Such events and action gives the auditors the advantages of hindsight. LUCKNOW . 5. For proper control over the work . Calculation by the auditor The assertions regarding mathematical accuracy can be supported best by recalculation of amounts by the auditor. 9.internal control system should also be developed by the project promoter 240 RCUES. on the basis of valid evidence collected by the auditor.By valuing it at average cost .the production records show the quantity of raw material consumed . Interrelationship with other data Often.PROJECT PLANNING & IMPLEMENTATION 4. Consequently.

The templates are observed on a Phased methodology which uses phase completion mile stone as a mechanism for reporting. Schedules and Fees Phase 2 Pre audit view by Management. roles and responsibility and critical dependencies as well as draw attention to check point meeting and critical target dates. The template is organized into following phase’s methodology which uses phase completion mile stone as a mechanism for reporting.his audit process should be under intense security. management oversight will be strengthened by internal audit reports . Internal Audit When the work of audit is got carried by the management itself .In such situation internal auditor helps a lot as on auditors now can concentrate only on the point reported in the internal auditors report . 1.The Internal auditor will assess the operation of the project financial management system and will review internal control mechanism. To be effective. (Milestone. LUCKNOW 241 . Audit Developments Recent Corporate accounting and financial scandals have led to sweeping regulatory changes –and dramatically increases audit requirements. Internal checks Internal Audit Internal checks Internal checks are operated when the work is divided among employees so that work done by one is automatically checked by others. A reference point making a major event in a project and used to monitor the project progresses. Specially designed audit templates for projects The objective of this template is to identify & correlate the activities required for an audit preparation process. The employees should also be rotated period wise. it determine the checkpoints where loopholes can be expected as well as the procedures which should be carried to conduct audit.it is not possible for an auditor to check each and every aspect . Internal Staff and Audit Firm Phase 3 Implementation of Pre Audit Preview Phase 4 Final Audit Performances RCUES.As the volume of work is increasing . Auditing Process. Phase 1 Identification of AUDIT firm Related Matters. the project plan must include detailed tasks. Internal controls can be applied by two methods 1.PROJECT PLANNING & IMPLEMENTATION because it has a great effect on the work of audit as.it is known as internal audit . 2. 2.) The template is organized into following phases. The auditor can also mark any task of any duration as a milestone. Whether the auditors are an outside auditors or part of the Internal Audit Team . Any task with zero duration is automatically displayed as a mile stone.Considering the large size of the operation and multiplicity of spending units. Issues arising in the external and internal audits would need to be promptly addressed and acted upon in a timely manner by the project authorities.

LUCKNOW . A transaction may be defined as the actions and reactions having monetary implications of one person to another person. Suggested formats for determining the cost of important utilities and services like Water Supply. Following recommendations were made by the Task Force: The ULBs should uniformly follow the suggested formats for presentation of annual financial statements.PROJECT PLANNING & IMPLEMENTATION Accrual Based Double Entry Accounting System Statutory Mandate For Accrual Based Double Entry Accounting System :In the year 2001. on occurrence of claims and obligation in respect of incomes or expenditures. Significant accounting principles to be followed by the ULBs shall be given as a separate schedule forming part of the accounts. Double entry Accounting System: A systematic record of the daily event of a entity leading to presentation of a complete & true financial pictures is known as accounting. Budget formats with codification need to be adopted uniformly by all ULBs. There are two system for recording transaction Single entry Accounting System Under single entry accounting system some transactions are not recorded at all. assets or liabilities based on happening 242 RCUES.. Primary Schools & Hospitals. The CAG Task Force had issued a ‘Report on Accounting and Budget Formats for ULBs’.e. in response to a writ petition before it. a Bench of the Hon’ble Supreme Court of India ordered that the Municipal Corporation of Delhi and the New Municipal Corporation “will be required to maintain accounts as per the mercantile system of accounting”. Double entry Accounting System Double entry Accounting system recognizes the fundamental fact that a transaction is double sided affairs that is both the debit and credit aspects of the transaction is recorded. For this purpose a Task Force was constituted by Comptroller and Auditor General of India (CAG) to recommend budget and accounting formats for Urban Local Bodies (ULBs) in India. i. etc. be adopted by all the ULBs and presented as supplementary information. The Hon’ble Court also stated that necessary amendments to the regulations be carried out by the Government of India. Accrual System of Accounting Accrual System of Accounting means a method of recording financial transactions based on accrual. while some transactions are recorded in only one of their aspects-either debit aspect or credit aspect. A transaction involves transfer of money or money’s worth (Goods or services) from one person to another.

BENEFITS OF ACCRUAL SYSTEM OF ACCOUNTING 1.has not been paid and property tax amounting Rs. It presents a true picture of the financial position of an ULB and helps in better financial management. 10. viz . 2. 6. to Mar.00. which is a pre-requisite for mobilizing funds in the financial markets through debts instruments. 7. 8. etc. Ease in financial appraisals by the financial institutions. it is found that rent for the month of March’07 Rs. the Receipt & Payment Account. The surplus or deficit as shown at the year end represents the correct Financial position of the ULB arising out of the various transaction during the year. fulfillment (partially or fully) of contracts.000/. It also facilitates credit rating through approved credit rating agencies. decision making and control at each level of management.has not been received. an entry for both transactions has to be recorded on the accrual basis by creating liability for rent and receivable for property tax. 4.60. It assists in effective follow up of the receivables by the municipal body and proper ascertainment of payables by the municipal bodies. This helps in correct presentation of financial statement . Revenue is recognized as it is earned and thus “Income” constitutes both revenue received and receivable. even though actual receipts or payments of money may not have taken place. It helps in providing timely.. 3.2. Therefore. diminution in values(depreciation). * RCUES. Expenses are matched with the income earned in the financial year.for the period Jan. On 31st March 2007 when books of accounts are being closed.PROJECT PLANNING & IMPLEMENTATION of any event. It facilitates proper financial analysis and reporting. Now if the Expenses of Rent and Income from property tax for the current year 2006-07 are not recorded in books of accounts.5. 9. For Case Study on DEAS refer annexure-4 243 5.000/. the Income and Expenditure statement and the Balance Sheet. the statements of Income & Expenditure for 2006-07 will not give the correct position of profit/loss or surplus/deficit.’07. rendering of services. Lets Take An Example: A ULB prepares its annual accounts for the period 1st April to 31st March. right quality and nature of information for planning. A distinct difference is maintained between items of revenue nature and capital nature . LUCKNOW . Expenditure is recognised as and when the liability for payment arises and thus it constitutes both amount paid & payable. passage of time.

75% Improve ment of city roads Water supply project LAA-(SO) Octroi from four octroi collection points City road project A (SO) Water supply and sanitation project AA-(SO) Purpose A(SO) AA-(SO) Rating ANNEXURE .PROJECT PLANNING & IMPLEMENTATION 244 Indore 500 Private No 13% Property tax and water charges Water & sewerage taxes and charges Water supply and sanitation project LAA-(SO) City roads.1 RCUES.5% to 14% 14% Ahmadabad 1000 Public & No 14% No State government 13% No Private Private Public & Private 100 1250 1000 Nasik Nagpur Ludhiana Bangalore Ahmadabad City Amount (in Rs. LUCKNOW . million) Placement Guarantee Interest Escrow 100 1000 Private Private Yes No MUNICIPAL BONDS 13% 14. street drains A-(SO) State government grants and property tax 13.

etc. Profession tax.5% Nonresidential Property taxes. LUCKNOW Tamil Nadu (pooled 110 Private * 9.20% Monthly Payments equal to one-ninth of their annual Payments.RCUES. Water supply and Sanitation projects in 14 ULBs No Private 825 1000 Private No 9% Hyderabad (tax free) Ahmadabad (tax free) Property taxes of two zones Source (Financing Municipal Services – Reaching out to Capital Markets) AA-(SO) Road construction and widening ANNEXURE . Advertisement tax.2 PROJECT PLANNING & IMPLEMENTATION 245 . 8.

The cost of maintenance.000 acres and to illuminate this. The Store keeper would issue the material to the lineman who would then go to the fault point and carry out the repairs. further privatization of maintenance of street lights was undertaken in phases and till date 52 wards have been privatized and given on contract. Lessons Learned Privatization of maintenance of street lights has reduced operation costs. An efficient complaint redressal system can impart 100 per cent efficiency to the system. After the success of the pilot testing in the first phase. Results Achieved The results of the privatization are overwhelming. Further to the privatization initiatives of the maintenance of street lights. The initiative of privatizing the maintenance of street lights has remarkably increased the efficiency. There are around 9 control rooms spread all over the city for redressal of complaints regarding thestreet lights. The efficiency level in the maintenance of the tube lights and sodium lights has increased from 70 to 99 per cent. The contract includes materials. In case of a complaint. The junior engineer would in turn report this fault to the store keeper for the particulars of the material required for carrying out the repairs. A total of 706 street light timers have been installed. Description of the Initiative The Jaipur Municipal Corporation decided to privatize maintenance of street lights and issue contracts ward wise. it has around 62. and a lineman would visit the fault point. of one tube light per year was more than Rs 80. the corporation has introduced solar timers in the city to bring about energy efficiency and cost savings. The initiative in its first phase was experimented in six municipal wards only.PROJECT PLANNING & IMPLEMENTATION ANNEXURE-2 Case Study: Rajasthan Privatization of Street Light Maintenance Jaipur Municipal Corporation For improving the level of illumination in the city. Taking these efforts ahead. Jaipur Municipal Corporation decided to privatize the maintenance of street lights. while expenditure has reduced by more than 50 percent. Payment by the corporation is based on the maintenance of each tube light. LUCKNOW . only 6 out of the 70 wards were given on contract. The efficiency level was 70 to 75 per cent in the maintenance of the tube lights. diagnose the fault and then report to the junior engineer. a driver with one vehicle and two helpers. a street light policy is also under formulation for other cities of Rajasthan State. The whole process was too lengthy and cumbersome. 246 RCUES. including cost of material and establishment. Situation before the Initiative The area of Jaipur Municipal Corporation encompasses around 46. These timers have been set according to the time of sunrise and sunset. Twenty contractors are involved in maintaining the street lights. The maintenance of these solar timers has also been given on contract.016 sodium lights. In the first phase of the project. labour and other services like transport. etc. Significant energy saving can be achieved by implanting timers and through timely switching on/off of the same.014 tube lights and around 28. As a result of privatization the municipal corporation is now able to provide a better level of service using less of its internal resources. The corporation procured material worth almost Rs 150 lakh annually.

33 crore has been set up at Chainpur. The plant has been operational since 2000. 17 kms from Jaipur. they are put for sale.000 to Rs 1 lakh per year Despite several measures. the contractor did not have a proper place to de-skin the could lead to serious health and environment hazards. After the carcasses are collected from different parts of the city. During this process. Regular inspection of the carcass plant is carried out by the health department of the corporation. about 40 carcasses are lifted from the city per day. (Source: Urban Finance. The provision of a modern carcass plant that provides a clean environment to the workers and which is not a nuisance to the nearby area is a good initiative. For Jaipur Municipal Corporation. The carcasses emanated a foul smell. 2. The contractor is required to lift the carcass within 12 hours. April-june 2005) RCUES. has been increased to Rs 1. (The lease amount of the carcass plant which was Rs 5 lakh till 2002.PROJECT PLANNING & IMPLEMENTATION Modern Carcass Utilization Plant & Slaughter House Jaipur Municipal Corporation Schedule XII of the 74 Constitution Amendment Act states that provision of slaughter houses is one of the mandatory functions of any urban local body.000 per day. after the recovery of the initial investment in the commissioning of the plant. illegal slaughtering is widely rampant in cities. Vol. The money from the sale of the fat and the dry powder also goes to the contractor. The remaining carcass is then crushed and reduced to a dry powder form. since many cities do not have a proper facility with modern technology for the purpose. and each vehicle has about 10 persons. failing which he is charged a fine of Rs 1. Even though the process was contracted to a private party. The contractor gives the leasing amount to the Jaipur Municipal Corporation. LUCKNOW 247 . as the contract will be renewed every year. Jaipur city has 8 points from where a request for lifting of any carcass lying in public places can be lodged. However. Of the total budget the State Agricultural Department provided financial support of Rs 148 lakh and the remaining Rs 85 lakh was funded by the Jaipur Municipal Corporation. Description of the Initiative A carcass utilization plant costing Rs 2. Quarterly Newsletter. Jaipur Municipal Corporation had contracted the lifting of carcasses from all parts of the city to a private contractor. covering the 6 zones in the city. illegal slaughtering of animals was widely rampant. Results Achieved The city has benefited as it now has a clean environment. The dry powder is used as feed in poultry farms. of the National Institute of Urban Affairs. Situation before the Initiative Before the commissioning of the carcass plant. All this added to their nuisance value. On an average. etc. For lifting the carcasses the Jaipur Municipal Corporation has provided the contractor with 3 vehicles. they were also being attacked by other animals. 8 No.786 per year in 2003) Lessons Learned Commissioning of a proper plant with modern technology can give the city a clean environment. the fat of the dead animal is sold for the manufacture of soaps and detergents. A contractor has been appointed for processing and maintenance of the carcass plant. The sale proceeds are kept by the contractor. to solve the problem of disposal of dead animals. this initiative would in future be one of the sources of revenue generation.105. For this the Corporation was taking a leasing amount of about Rs 50. free from foul smell. Rajasthan is famous for its leather products. their skin is removed and after cleaning.

In lakh) 1. Thus it helps in making estimates of additional resources to be utilized in the project and timely arrangement of those of those. It should be issued on the following format: FORMAT OF UTILISATION CERTIFICATION Utilization Certificate (For the financial year ending 31st March…. 8. : 248 RCUES. & date in which authority to carry forward the said amount was given : : : : : 6. : 9. 5.7) Actual expenditure( excluding commitments) incurred during the financial year. : Other receipts /interest earned .PROJECT PLANNING & IMPLEMENTATION ANNEXURE . Amount received from during the financial year (Please give No. on the grants Total amount that was available for expenditure during the financial year( Sl. 5. nos.3 Utilization Certificate This certificate provides the necessary information regarding the utilization of the resources received for the purpose of the project. 4. if any. & date of sanctioning the project Amount brought forward from the previous financial year quoting letter No. and dates of sanction orders showing the amounts paid).) (Rs.6. 3. Title of the project/scheme Name of the Organization Project Head Sanction order No. 2. LUCKNOW . (Statement of expenditure enclosed) : 7.

etc.(Vide No………………. 4.) Balance amount available at the end of the financial year Amount allowed to be carried forward to the next financial year vide letter No. Unspent balance refunded. year.next ………………. Kind of checks exercised: 1.PROJECT PLANNING & IMPLEMENTATION 10. 5. 2. (PROJECT HEAD) ( FINANCE OFFICER) RCUES.dated ……………………)/will be adjusted towards –in-aid payable during ………………… the………………………. ………mentioned against col. 12.9 has been utilized on the project /scheme for the purpose for which it was sanctioned and the balance of Rs………. LUCKNOW 249 .remaining unutilized at the end the year has been surrendered to Govt. Certified that I have satisfied myself that the condition on which the grants-in –aid was sanctioned have been duly fulfilled /are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. if any(Please give details of Cheque No. & Date : : 11. 3. : Certified that the amount of Rs..

description of the assets. where it is located. IV. In the absence of real and nominal accounts the Receipts & Payments Account. Completeness of records as is possible under Accrual Based Double Entry System was absent. arithmetic accuracy of books can not be proved. LUCKNOW . Hence the single entry system was subject to the following defects:I.. no impersonal accounts relating to assets.. It is not possible to know what the total payments or receipts are. 250 RCUES. Situation Before the Initiative Before applying Accrual Based Double Entry Accounting System in Nagar Nigam Meerut the Accounting was followed on Single Entry System. are kept. Any information obtained under single entry system was not free from doubt.PROJECT PLANNING & IMPLEMENTATION ANNEXURE-4 CASE STUDY Implementation of Accrual Based Double Entry Accounting System at Nagar Nigam Meerut under GOI-UNDP Project. gains etc. These forms contains the detailed information with regards to the specific assets. There was a problem of performance monitoring on better and more efficient utilization of resources because it would be difficult to know to whom money is owing and who owes money. expenses. date of acquisition etc. III. dimensions of the assets. No trail Balance can be prepared and hence. Mapping of Fixed Assets: Information regarding the Fixed Assets have been ascertained on the basis of information in the Twenty Nine Forms provided in the National Municipal Accounting Manual. cost of construction /acquisition by the ULB. Different functions and functionaries (responsibility centers/ department ) where identified and analyzed. for e. Kankar Khera zone and Shastri nagar zone consisting seventy wards along with three dispensaries and one school. In single entry system it was a difficult task to fix the proper value of assets. Description of the Initiative Meerut Nagar Nigam was selected under GOI-UNDP project. II. Generally .g. “Capacity Development for Decentralized Urban Governance. “Capacity development for decentralised Urban Governance”.. Preparation of Opening Balance Sheet: A cut off date (Ist April 2006) was fixed for preparation of opening Balance Sheet. Steps In Implementation Identification & Analysis of Functions: The Nagar Nigam Meerut is divided into three Zones namely Mukhyalaya zone.” For the implementation of this project a Financial Consultant was appointed. Income & Expenditure Account and the Balance Sheet cannot be prepared.

Merits of double entry accounting system.PROJECT PLANNING & IMPLEMENTATION Installation of Hardware and Software: A proper space was provided by the Nagar Nigam officials. Accounting concepts and conventions. as one of the systems in the accounts departments was connected with LAN. Nagar Nigam Meerut has seventeen Bank Accounts which were not reconciled and hence preparation of Bank Reconciliation statement of all these bank accounts were prepared. and were shown as an addition to the municipal fund at the time of preparation of the Balance Sheet. Conducting of Training Programmes: Specific orientation and Training programmes were conducted for the departmental heads as well as for the accountants. A specific software for implementation of accrual based Double Entry Accounting System is being prepared by CMC limited.0 (multiuser) was installed. online training was provided to the accounts personnel on a regular basis. Tally 9. Simultaneously. where six computer peripherals were installed on Local Area Network Facility. the following financial statements were prepared :a. Receipts and Payments Accounts Income And Expenditure Accounts Balance Sheet 251 RCUES. Need for double entry accounting system. Some of the topics covered during the training programmes were as under:Significance of accrual based double entry accounting system. c. Up-dation of Opening Balance Sheet: The opening Balance Sheet was updated as certain assets and liabilities were identified after preparation of draft opening Balance Sheet these new assets and liabilities were accounted for under the accounts head “Adjustments to opening Balance Sheet’’. LUCKNOW .0 will be compatible with the software being prepared by the CMC limited. Preparation of Financial Statements: For the financial year ending 31st march 2007. b. Discussions on Uttar Pradesh Municipal Accounts Manual. Discussions were held with the officials of CMC limited and it was clarified that the data feeded on Tally 9. One of the computer system of the accounts department was connected with LAN. Punching of Data Feeding of entry for the financial year 2006-07 on accrual based Double Entry Accounting System was started. Feeding of demand and collection register was started to determine the true position of property tax receivables as well as water tax receivables.

Formats for the preparation of Opening Balance sheet should be circulated well in advance to the respective departmental heads. Suggestions: 1. Vashistha 252 RCUES. II. 4. Saxena & C. Regular physical verification of fixed assets as well as of inventories should be undertaken and the respective registers should be updated. :I. Non Availability of historical data/ past records were not kept in good conditions due to which complete information with regards to the Fixed Assets could not be ascertained. Jain Advanced cost and Management Accounting By V. to ensure smooth shift to the new computerized accounting system. Khan & P. so that information can be collected on time. ____________________________________________________________________________________ Notes & References: National Municipal Accounting Manual Financing Municipal Services – Reaching out to Capital Markets Financial Management By M.D. LUCKNOW .K. 2. Attendance of the staff members should be monitored by the departmental heads in the training programmes. 5. At least two staff members from the accounts departments should be designated on this specific project. The knowledge and understanding capacity of the staff members was lacking due to which retrieval of information became difficult. Monthly Bank Reconciliation Statements of all the Bank accounts should be prepared.PROJECT PLANNING & IMPLEMENTATION Constraints in Implementation of Accrual Based Double Entry Accounting System Few transitional issues were encountered while transforming data from manual system of accounting to a computerized data environment. 3.K.Y.

PROJECT PLANNING & IMPLEMENTATION RCUES. LUCKNOW 253 .

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