Accounts Receivables  System Administrator Define Responsibility for Accounts receivables Path: Security  responsibility Define  Responsibility Name

– RMV Trucks AR manager  Application – Receivables  Responsibility Key – RMV Trucks AR Manager Data Group  Name – Standard  Application – Receivables  Menu – AR_Navigate_GUI Request Group:  Name—Receivables All

Save. And close.

 Assign Profile options to AR Responsibility. Profile Options: Path: Profile System • • • • GL Ledger name – RMV PL MO Operation Unit – RMV Trucks OU HR Security profile – RMV BG HR User type – HR with payroll

Profile Option: GL Ledger Name

Save and close.

Profile Option MO Operating Unit

Save and close. Profile Option; HR Security profile:

Save and close.

Profile Option: HR User type:

Save and close.

 Run Replicate seed data Request RunOK

  

Name – Replicate seed data Operating unit – RMV Trucks OU Once you enter the above information click on OK

. till the program completes successfully.  Click on Submit Click on NO Click on Refresh data tab.

Assign this responsibility to user. Add this responsibility to User Security UserDefine • • Query your User (F11). .

Save & Close. SWITH TO AR RESPONSIBILITY  ASSIGN SYSTEM OPTIONS • Set up System System Options .

7842 “ Exchange rate variance lose”  Tax Account – 001.000.In Accounting Tab  Pick up Ledger – RMV PL Allocate accounts with code combinations  Realized gains account – 001.000.000.000.7710 “ Sales Tax”  Days per posting cycle – 35 Click on Trans and customers Tab .000.7842 “ Exchange rate variance gain”  Realized losses account – 001.000.

.

Click on Claims TAB Click on Miscellaneous .

Save and close. it’s not possible to replace it in system options. . Note: Once you assign the ledger.

12.1 TCA Customer Customer no Customer Name Customer account Customer site Bill TO Ship TO Statement Dunning site Invoice Drawee Legal .1.TO SET RECEIVABLES WE NEED TO HAVE THESE DETAILS ARE MANDATE.

Legal Site: If the customer is not responding any issues you can send legal notices to given legal sites . even though if customer is not making payments Again when he is sending a letter again as BOLD Letter is called dunning and sent to dunning site At the same time you can use it to promotional activities. Dunning site (Its an remainder letter site):  If an customer is not making payment we use to send a reminding letter.Note: In 11i the customers are defined:  Customer Account  Customer Sites Each customer can have more then one sites Customer site: Ex: Oracle India   Account oracle Hyderabad Account Oracle Bangalore 1st account Oracle Hyderabad will have location of more then 1 in Hyderabad (the address of the oracle in Hyderabad different address is called sites) Bill To: Any of given customer should have at least one bill to address(Mandate) Ship – To: Ship to is created sending goods n as specific address. Statement: To send a weekly or monthly statements the address should have mentioned.   Drawee Site: Customer can receive Bank Guarantees only when he have drawee site.

late charge profile autocash rule set. extraordinary based on the credit profile. payment terms.PROFILE CLASS Profile class is used for the classification of the customer as good or bad. excellent. PROFILE CLASS COLLECTORS AUTO CASH RULE SET STATEMENT CYCLE PAYMENT TERMS LATE CHARGE PROFILE CREDIT PROFILE .

If the person is an employee then define it in under employee Name.1.    Enter the sales person or employee name or third party agent name If the person is belongs to third party agent then enter his name under correspondence Name. Save and close . DEFINE COLLECTORS / SALES PERSONS PATH: Setups collections  collectors Collectors are the employees or third party agents who are responsible for collecting the money from customers.

. Old Inv – 50. Clear the account Note: These rules is in which order we want to assign tt to a transactions. Past Due Invoice – 25000 c. The Remaining amount will be applied (15. The Rules Are: a.000) of remaining amount will be applicable to Clear Invoices. and we can define the rules as based on the requirements. Clear past due invoices c. NONE: If you select the none option the discounts will not be applicable. Example: Opening balance calculations: a. Discounts a.2.000. Apply to Oldest first b.000+25. Current -. Clear past due invoices by date d. 2500 1500 Finance charges 1500 1000 If Due date Discounts: 1500 – Earned Discounts.000 _______   If I create a receipt of rs 60. and remaining amount will be applicable to past due invoices – 10. DEFINE AUTO CASH RULE SET Auto cash rule set is determine the rules how to apply a receipt to the transactions of a customers. th total opening balance is 100000. then it should applicable to old invoice 50.000 b. Past Due -.25000 crossed c.000.000 b. Current Invoice – 25000 _______ 100.25000 Opening Balance Calculations: a.000. OLD Invoice – 50.

Unearned & Earned discount: When you select this options.000 5.000.500 (+) Finance Charges -- If you have Enabled Earned & Unearned. This case if customer pays 50.500 The Receipt Amount of 55.000 + 1500) c. Earned Discounts: If the customer pays money in with in due date and if he is eligible to the discounts then the total amount (Opening balance is -. Finance Charges: If you enable this option it will also select finance charges in the opening balances.500 is applicable to opening balance of 97500.000.98500) In Case customer paid the 100. then it will be added to earned & Un earned (5500+50000) applied to opening balance of 100. Why do we have to set Auto Cash Rule: Here we are not manually applying receipts (or) the payments are received from the customer automatically so we need to define them as properly.b. (or) payments ins not made) we will hold the invoice an Dispute Example: Total Opening Balance (-) Dispute items --100. .000 ________ 95.500 ________ 97. d.000 2.000 5. (then the amount of (receipt) will be created to 100.000 +2500(Finance Charges) = 102500 – 5500 = 97000. if customer is eligible to (5500 – discounts) the opening balance is – 94500. If Customer Pays amount of (+) Earned and Un Earned --50. Item in Dispute: If any invoices an issued due to payments (Damaged goods.500 __________ 55. And When you create receipt your can create Rs – 105500.

We are taking 1000 rs as ON Account Next month when he do transaction of 4000. UN Applied b.Remainder remaining remittance amount: After payment by customer if any amount pending we will take it as.000 Rupees. Note: Example: In a Credit card customer pays excess amount of 1000 rupees in what he is used. . a. ON Account Un Applied: A particular transaction (Temporary account we are taking and in later we will be applied to other invoices. here we are sending the bill value is (4000-1000) – On account = 3.) If customer is not created any transactions we can refund those amount. On Account: When the customer is regular customer when we are going to send statement regularly (or) often.

.PATH: Setup Receipt Auto cash rule set     Name – RMV Trucks Auto cash Description – Rmv trucks auto cash rule set Discounts – Earned and unearned Remaining remittance amount – Unapplied Under Auto cash rule set Seq Auto cash rule 1 2 3 4 Apply to the Oldest Invoice first Clear past due invoices Clear past due invoices grouped by payment term Clear the account. Enable  Active  Item in dispute  Finance Charge  Apply partial receipt Save & Close.

3. DEFINE STATEMENT CYCLE Setup Print Statement cycle How often you want to sent statements to your customer. Provide required details  Name – RMV Trucks statement cycle  Description – RMV Trucks Statement Cycle  Interval – Monthly (you can select interval of statement by monthly quarterly or weekly) Pickup cycle dates Operation Unit RMV Trucks Ou RMV Trucks OU Statement date 22-Nov-2010 22-Oct-2010 Save & Close To Run Print doc Statement .

Allow discounts on partial payment:  If you enable this option then only system calculate and allow you to calculate discount b. Prepayment:  Before shipping the goods from customer. c. DEFINE PAYMENT TEMS Payment terms are used to schedule the invoice for payments. but customer has limits as on date rs 100. if you enable here this option if will check the credit limit then it will not allow you to create a transaction.  So hear we have received the amount we can consider prepayment only once we can match with sales order. a. . hear we have not created transaction because. Credit Check:  Before scheduling to shipping customer has ordered 125.000.4. the goods are once shipped then only we can prepare transaction.000.

remaining 25% as advance) Discount – Invoice Amount/lines only Effective dates – 22-oct-2010 Print Lead Days – 2(2days maturity upcoming) Installment Options – Include tax and freight in first installment In Payment schedule Seq 1 2 Save Once you enter above information then you can Save relative amount 50 50 due date 30 20 .Path: Setup  Transaction Payment terms  Name – RMV Trucks PT  Description – Rmv Trucks Payment terms Enable  Allow Discount on partial payments  Prepayment  Credit check      Base Amount – 100(ex: if 75% above – schedule for installments.

. Select Seq 1 and click on Discounts Give the discount percentage and enter the days of eligible for discounts. Save and close.In above screen.

Click on Seq.2 and click on Discounts .

Save and Close.Give percentage of eligible days and provide discount eligibility. .

 Tolerance—0(Optional) (ex:5.5. customer can go up to 5% tolerance. and interest will be charged) . if any amount credit limit if he exceed up to 5%. NOW DEFINE PROFILE CLASS Path: Customers  profile class  Name – RMV Trucks good customer  Description – RMV Trucks Good customer Terms  Payment terms – RMV Trucks PT Enable  Allow Discount  Override terms Collectors  Name – Nandu Statements and dunning Enable  Send Statement  Send credit balance  Send dunning letters  Cycle – RMV Trucks ST cycle Receipts  Match receipts by – Transaction Number  Auto cash rule set – RMV Auto cash rule set  Remainder rule set – Rmv auto cash rule set  Auto Receipt include dispute items: If you enable this autoreceipt you can include dispute items.

100000 Save and close. .Click on Profile class amounts (tab)  Under currency – INR Currency Rate and limits –  Credit limit – 100000  Order credit limit -.

NOW DEFINE CUSTOMER FOR WHICH WE NEED OT HAVE TCA(TRADING COMMUNITY ARCHITECHTURE ) DEFINE TCA RESPONSIBILITY Switch to system administrator Security  responsibility  define Enter required details as shown in below screen.6. .

Save and close Assign profile Options to this responsibility  Responsibility – RMV TRUCKS TCA MANAGER Profile Options:  General ledger name – RMV PL  Mo Operating Unit – RMV Trucks Ou  Hr Security profile – RMV BG  Hr User type – Hr with payroll  Run Replicate seed data for this responsibility  Request  Run Single request .

 Security  User  Define Save and close. The Customers are Defined as Customers Persons Organizations Group of Organizations .• • Name – Replicate seed data Operating Unit – TCA Trucks AR Ok Submit  View  request Refresh  Assign this responsibility to user.

1 TCA Customer . Switch to RMV Trucks TCA manager    TO SET RECEIVABLES WE NEED TO HAVE THESE DETAILS ARE MANDATE.HCL1 HCL2 HCL3 HCL4 Suppliers are not in part of TCA In TCA it’s called only Customers.1. 12.

Customer no Customer Name Customer account Customer site Bill TO Ship TO Statement Dunning site Invoice Drawee Legal Note: In 11i the customers are defined:  Customer Account  Customer Sites Each customer can have more then one sites Customer site: Ex: Oracle India  Account oracle Hyderabad .

Dunning site (Its an remainder letter site):  If an customer is not making payment we use to send a reminding letter. Account Oracle Bangalore 1st account Oracle Hyderabad will have location of more then 1 in Hyderabad (the address of the oracle in Hyderabad different address is called sites) Bill To: Any of given customer should have at least one bill to address(Mandate) Ship – To: Ship to is created sending goods n as specific address. Statement: To send a weekly or monthly statements the address should have mentioned. Legal Site: If the customer is not responding any issues you can send legal notices to given legal sites TO DEFINE CUSTOMER Trading community  Customer  Standard Click on Create .   Drawee Site: Customer can receive Bank Guarantees only when he have drawee site. even though if customer is not making payments Again when he is sending a letter again as BOLD Letter is called dunning and sent to dunning site At the same time you can use it to promotional activities.

1 when you are saving customer system automatically saves default one.1. so it’s not a mandate to select the actual profile class on this stage) .Organization name – RMV Trucks Customer Profile Class – Default (Bug in R12.

Scroll down on the same page In Account site details .Scroll down on the same page Enter Account address in below screen.

other wise need to cross check once again our setups in TCA) Under Business purposes  Click on Add another row (in here if you want select any of your business address of bill to ship too. Operation Unit – RMV Trucks Ou (hear if system picking and showing your operating unit then your setups will be right so for. Neither for bill to nor ship to Click on Save and add details . statement. what so ever we need to pick it up from here )      For Time being click on Add another row And pick up – ship too Select One address as primary either bill to or ship too address Enable the primary based on your requirements. dunning. marketing . legal .

Click on Yes to change profile class to this customer which you selected. .  Click on Account profile Tab Select profile class which you have defined or which you want to apply to this customer Profile Class – RMV Trucks good customer Profile class  it will take you to allow change in profile class for this customer.

. it’s mandate. if you are not going to change profile class in customer site level then this profile class or payment terms will not be applicable to this customer Click on Site (Tab) Click on Details (ICon) Click on Profile (TAB) to change profile class in your site level.We need to change profile class in customer site level too.

Click on yes to change selected profile class to apply in your customer site level. Change your profile class in below screen .

Profile Class – RMV Trucks Good customer Click on Yes .

Now in below screen you can find the profile class which has been updated Click on Apply Apply (customer has been created successfully) SWITCH TO AR RESPONSIBILITY .

7. DEFINE REMIT TO ADDRESS .

Click on Apply .Path: Set up Print  Remit – to address   Search it for India and click on GO If you found your remit to address suites to your requirements you can select it Other wise you can click on Create Remit – to Address. (Tab) Enter Remit –to address details as required by you.

   Select as India in search box Click on GO Click on Create in receipts From Select the receipt from criteria where you are receiving receipts Country -. and click on apply If you want to create any more receipts from .India.

Click on Create again Have been selected receipt from criteria  Country -.China  State – Beijing and click on apply Click on apply Click on Apply. .

.

b.1150 AUTO ACCOUNTING RECEIVBALES Table Company Division Department Account TT C C1 1 SP1 10 101 11 01 Site TT SP Site Constant Receivables – 01. c.04.2280 SP2 02.1210 02.01.02.01.03.1120 . Receivables Customer 01.2740 TT2 02.01.03.02.03.2250 Sales person SP1 01.2270    a.03. Each code in the combinations can be derived segment from the different places based on payable reference or constant The Code combinations should be for code combination Customer site Sales person Transaction type Transaction type TT1 001.03.01.02.01.02.2280 TT3 03.01.02.02.01.06.DEFINE AUTO ACCOUNTING Auto Accounting is a feature is used to generate account code combination for the account required to create journal entries for transaction these code combination are generated based on constant and table reference.2290 SP3 03.1140 03.03.02.03.

03.TT1 C C1 1 SP1 101 101 Receivables – 01.1150 Path: Setup Transactions Auto Accounting .02.

000.000.     Operating Unit Type –Receivable Give constant code combinations as per your operating unit Constant – 001. .1210(Accounts Receivables) Save and close.Here We need to define Auto Accounting For    Receivables Revenue Tax Defining Auto accounting for Receivables.

000.000. Defining Auto Accounting for Revenue.Click on down arrow or new tab on the same window to define Revenue.5110(Cost of Sales) Save and close .     Operating Unit Type –Revenue Give constant code combinations as per your operating unit Constant – 001.

7710(Sales Tax) Save and close.000.Click on the same window as New Defining auto accounting for TAX  Operating Unit  Type –Receivable  Give constant code combinations as per your operating unit Constant – 001. .000.

          Transaction Class are: Invoice Debit memo Credit memo Charge back Deposits Guarantee Bills receivables For each Transaction class we can define one or more transaction type The Credit memo is always Negative sign Set upTransactions  Transaction type Few guidance’s Application Rule set: An application rule set is to determine how to apply a receipt to the transaction line of a transactions Transaction line:  Line item  Tax  Tax and line item. and other preparations related to transactions. ECS cab  Allow adjustment posting: be  Exclude from late charge calculations: it transaction date exceeded ever the allo exclude late payment charges wed  Allow over applications: The receipt amount can be more then transaction.TRANSACTION TYPE Define Transaction Type A transaction type is to determine transaction class to transaction status. .  Open Receivables : if you enable this you can update customer balances Post to GL : Is a property determent whether to allow general ledger to transfer or not An  Natural Application only : The receipt amount can’t exceed not more then your y transaction amount one Eg: EMI. accounts.

Define Transaction type: Transaction type are used to transaction class. status. to transfer the gl or not and accounting information. Path: Setup Transaction Transaction type  Name – RMV Truck credit memo  Description – RMV Trucks credit memo  Class—Credit memo  Creation sign – Negative sign  Transaction Status – Open  Printing Option – Print  Application rule set – Line and tax prorate Enable  Open Receivable  Post to GL  Allow Adjustment posting  Allow Over application  Disable Natural applications only Save . to update customers balance.

Click on New icon /down arrow to process another transaction type for Invoices. .Invoice  Name – RMV invoice  Class – invoice  Transaction status – open  Creation sign – positive sign  Printing option – Print  Application rule set – Line And tax prorate  Start Date – 26-oct2010  Credit memo type – Rmv Truck Credit memo  Terms – Immediate Enable  Open Receivable  Post to GL  Allow adjustment posting  Allow Over application  Disable – Exclude from late charges calculation Save. Define Transaction type -.On the same window.

.Debit memo  Name – RMV DM  Class – Debit Memo  Transaction status – open  Creation sign – positive sign  Printing option – Print  Application rule set – Line And tax prorate  Start Date – 26-oct2010  Credit memo type – Rmv Truck Credit memo  Terms – Immediate Enable  Open Receivable  Post to GL  Allow adjustment posting  Allow Overapplication  Disable – Exclude from late charges calculation Save.Click on New/click on down arrow on the same window Define Transaction type -.

Click on New/click on down arrow on the same window Define Transaction type--Deposits  Name – RMV DEPOSITS  Class – Deposits  Transaction status – open  Creation sign – positive sign(Always positive sign)  Printing option – Print  Application rule set – Line And tax prorate  Invoice type – RMV invoice  Start Date – 26-oct2010  Credit memo type – Rmv Truck Credit memo  Terms – Immediate Enable  Open Receivable  Post to Gl  Natural Application only  Allow adjustment posting  We are not allowed to enable Allow Overapplicaion option though this is deposit transaction .

Click on New/click on down arrow on the same window Define Transaction type – Guarantee                Name – Rmv Trucks Guarantee Class – Guarantee Transaction status – open Creation sign – positive sign(Always positive sign) Printing option – Print Application rule set – Line And tax prorate Invoice type – RMV invoice Start Date – 26-oct2010 Credit memo type – Rmv Truck Credit memo Terms – Immediate Open Receivable Post to Gl Natural Application only Allow adjustment posting We are not allowed to enable Allow Overapplicaion option though this is Guarantee transaction .Save.

Path: Setup Transaction  Source.Last Number – 0  Automatic Transaction numbering -.  Name – RMV Trucks invoice manual  Type – Manual  Description – RMV Trucks invoice manual Enable  Active  Automatic batch numbering -. DEFINE TRANSACTION SOURCE: A Transaction source is to determine origin of the transaction and also transaction type and automatic generation of transaction number. Define Invoice – Source.Save and close.Last Number – 1000 (The last transaction will create at 1001)  Reference field default value – Interface_header_attribute1  Standard Transaction Type – RMV Invoice .

Last Number – 0 Automatic Transaction numbering -. Define Credit memo -. Click on the new / drop down on the same window.source         Name – RMV Trucks credit memo source Type – Manual Description – RMV Trucks credit memo source Active Automatic batch numbering.Last Number – 2000 (The last transaction will create at 2001) Reference field default value – Interface_header_attribute1 Standard Transaction Type – RMV Trucks credit memo .Save.

source    Active      Name – RMV Trucks Debit memo source Type – Manual Description – RMV Trucks Debit memo source Automatic batch numbering -. Click on the new / drop down on the same window.Last Number – 3000 (The last transaction will create at 3001) Reference field default value – Interface_header_attribute1 Standard Transaction Type – RMV Trucks Debit memo Credit Memo batch source – RMV trucks cm source . Define Debit memo -.Save.Last Number – 0 Automatic Transaction numbering -.

Last Number – 0 Automatic Transaction numbering -.source         Name – RMV Trucks Deposit source Type – Manual Description – RMV Trucks Deposit source Active Automatic batch numbering -.Last Number – 4000 (The last transaction will create at 4001) Reference field default value – Interface_header_attribute1 Standard Transaction Type – RMV Trucks Deposit type .Save Click on the new / drop down on the same window. Define Deposit -.

Last Number – 5000 (The last transaction will create at 5001) Reference field default value – Interface_header_attribute1 .source        Name – RMV Trucks Guarantee source Type – Manual Description – RMV Trucks Guarantee source Active Automatic batch numbering -. Credit Memo batch source – RMV trucks cm source Save. Define Guarantee -.Last Number – 0 Automatic Transaction numbering -. Click on the new / drop down on the same window.

OPEN RECEIVABLE PERIODS Path: Control  Accounting  Open/Close periods .  Standard Transaction Type – RMV Trucks Guarantee type Credit Memo batch source – RMV trucks cm source Save and close.

   Select the period to be open under Status. . Select Open Till the last period you need to open you can open it.

Save and close. CREATE TRANSACTION Path: Transaction  Transaction .

class. Enter Bill to address Payment terms Click on Line Items     Num – 1 Description – enter the suitable description Quantity – 1 Unit price – 10.000 .   Enter Source. type.

Path: Tools view accounting .Save and close this window Click on Complete Click on Tools  Create accounting Create final accounting post to GL ok   View Accounting Events.

To see Accounting entries Receivables -------.Dr To Revenue TRANSACTION WITH RULES (REVNEU RECOGNIGATION) .

Variables Schedules 3.Transactions with rules are used when transaction is spread across one or more periods. • • Calculate as on days from Date to date  Total Transaction/No of Days = DRR CREATE TRANSACTION WITH RULE: DEFINE ACCOUNTING RULES: . determine depending on specifications of customers. and In Arrear. Accounting Rules: Accounting rules are used to recognize the revenue portion of the transaction Types of accounting rules: 1. DRR (Daily revenue rate)  Fixed Schedules: Determine the no of periods % should equal to 100 In Fixed Period 40% 30% 30% Variable Schedules: Not sure the no of periods will take. Invoice rule Accounting Rule   100/No of Periods =%  DRR(Daily revenue rate): Depending on how many days left in the month. the rules are In Advance. In Advance: In Advance will recognize in the first period of the transaction In Arrear: In Arrear will recognize in the last period of the transaction. The rules are: • • Invoice rule: Invoice rules are used to recognize receivable portion of transaction. Fixed Schedules 2.

Percentage wise we can divide the distribution of revenue reorganization Save 2. 1. Define Accounting rule with Variable Schedule. .3. pick up period(Calendar) And we need to pick Number of periods to be divided revenue -.     After selecting Type as Fixed schedules.Path: Setup Transaction Accounting Rules. Defining Fixed Schedules rule with 3 period.

Define accounting rule of Daily Revenue rate. all periods .    Type – Variable Schedule Period – MRF MON CAL Number of periods – 1 Here after picking Type as variable schedule. Save. need to pick period and system will not allow us to entering number of periods required. 3.

After picking type as daily revenue rate . Save and close. all periods We need to pick period type too (Calendar) System will not allow you to enter number of period.    On the same page click on New icon / click on down arrow. .

Path: Setup  Transaction  Auto Accounting • • Type – Unbilled Receivable Constant – 001.000.1232 (Un Billed receivable) Save .000. .Define Unbilled Account and Un Earned account periods AT Auto Accounting.

Click on New tab or down arrow to defining Un Earned revenue.2550(Un Earned revenue) Save and close.000. .   Type – Unearned Revenue Constant – 001.000.

) Path: Transaction  Transaction      Source – Mrf cars inv source Class – Invoice Bill to –Mrf Cars customer Invoice rule – In Advance.Create a Transaction with accounting rules (MRF Fixed schedule in advance. Click on Lines .

    Enter Num – 1 Description -.1 Unit price -. Quantity -.suitable description.100000 Click on Rules Tab  Pick up your accounting rule how you want to recognize the revenue/receivables  Accounting – MRF CARS Fixed  The duration automatically will pick here based on the accounting rule you have been given. Save and close .

• Click on Complete Now we need to create accounting  Click on Tools Create Accounting  Create final accounting post to gl/Create final accounting  ok  You can see the entries would be created Based on how you want to create account .

The total receivables are recognized (in advance)in the first period of the transaction – 100000 And Remaining revenue is recognized as per the accounting rule of MRF Fixed.View Account events Path: Click on Tools  View accounting     View accounting entries In below screen you can find the amount has been distributed as per your accounting rule. (40%30%30%) .

If The accounting Invoice rule is In arrear Create a transaction with invoice rule as IN arrear        Create a transaction with Invoice rule is as – In Arrear Enter line items Enter rule type is as – MRF Fixed Save and close Click on Complete Create accounting for this transaction View accounting entries In Below screen you can see the receivables are recognized in the last period of the transaction – GL date – 30dec2010  .

Create a transaction with Variable schedules      Source – MRF Cars Inv source Class – Invoice Bill to – mrf cars customer Invoice rule – In Advance Click on line items .

    Click on Rules TAB Accounting – MRF Variable schedules Duration – you can pick up how many periods this transaction needs to spread.• Enter the Num and suitable description and quantity and unit price and amount. Pick up Start date and end date as per the requirement. .

Save and close Click on Complete Create accounting Tools  Create Accounting  Create final accounting post to Gl  Ok    .

to be spread in to two periods  Same process for Invoice rule – In Arrear(create a transaction with invoice rule with IN Arrear and view accounting events you can see the receivable portion would be recognized on last period. .). Create a Transaction with DRR schedule Transaction  Transaction     Source – Sa Cars inv source Bill to – Sa cars new customer Invoice rule – in advance Click on Line items.View Accounting Path: Tools  View accounting  You can see the total receivables are recognized in the first period of the transaction. Gl date – 30-oct-2010  And the remaining Revenues are recognized in 2 periods which we have been given as rule. Because of invoice rule in Advance.

.Enter Num. and quantity and unit price. and suitable description.

.     Click on Rule TAB Under accounting – SA Cars DRR schedules Start date – Today date End date – select here for more then one month. The duration would be selected automatically by system.

. Create accounting Tools  Create Accounting Create final accounting post to GL Ok View Accounting Events. And the revenue recognized as per the rule. Tools View Accounting events   You can see here total receivables are recognized in the first period of transaction.Click on Complete.

EBT .

Path: Set up Transactions  Transaction Type Save . To Create any of Credit memo/Debit Memo/ Any others.. but for reference coping the screen shots here-in.     Create Transaction Type Create Transaction source Assign Transaction type to transaction source Here I have been created Credit memo type and source already.. The reasons for Credit memo are:     Sales return Price corrections Discounts ETC….CREDIT MEMO Credit Memo is to decrease the customer balances.

. Save and close.For Source Setup Transaction  Source Source too copied from earlier defined one.

 Create a Standard invoice first Transactions Transactions    Type – Mrf Cars inv source Class – invoice Bill to – Mrf customer Click on Lines .For Creating Credit memo to decrease specific invoice.

and suitable descriptions and quantity. and unit price. Save and close    Click on complete To create accounting Tools  Crate accounting  Create final accounting post to GL . Enter the Num.

View accounting events for check entries.  Create Credit memo transaction to decrease the customer balances in above specific transaction/invoices. Path: Transaction  Credit Transaction   Operation Unit – MRF Ou CARs Number – 1031(invoice which you want to decrease the balances) Click on find .

Click on the Credit Line .  We can see the Original balances as well as the actual balance due for this specific invoice transaction.

  Enter Num. and suitable descriptions(System will pick here the same description which we have been given to actual transaction) Enter the amount in negative to decrease the balances for selected invoce. Click on Complete.  . Save and close.

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And you can find the Check box which has been enabled as Complete .  Now you can see the Credit memo has been applied to the original transaction.

  Create Accounting. Tools  Create Accounting  Create final accounting post to GL  Ok   To See Accounting entries for this transaction Tools  view accounting .

Inquiry the Balances Path: Inquiry  Account Details    Enter the Transaction No which you have decreased the balances Trans Num – 1031 (Transaction Num) Click on Find .

  Click on Balances to see the actual transactions and credit memo status In below screen you can see the amount of credit memo has been applied to the original transaction.Now you can see the balances which has been decreased to this specific invoice. .

2. Path: Transactions  Transaction  Query the invoice which you want to apply credit memo to decrease balances.  Click on Actions  Create . Other way of creating credit transaction to individual invoices.

Click on Credit line to decrease balances  . and the actual balances due in this invoice.  Once you click on Credit in above screen. You will find the original balances in this transaction.

Enter the amount in negative always to decrease the balances. Save and close. .  Enter the Num. and Description is coming from the original invoice.

Create accounting : Tools  Create accounting -.Click on Complete   You can find the status has been enabled as complete.> Crate final accounting post to GL  Ok .

  To view Accounting Entries. Tools  View Accounting To Inquiry Inquiry  Account Details .

   You can select the invoice no to see the balances (Transaction number) Once you click on Find. . you will be able to see below screen Here you can see the Total balances owe to this invoice  Click on Balances in above screen.

 You can see the actual transaction process. and the credit memo has been applied to original transaction. .

You can query the transaction at transaction level Transaction  Transaction  Query Transaction Number. .  If you want to query the balances at transaction level.

  Click on Details You can see the total transaction details . . and credit memo/refund if at all applied to this invoice.

• When you want to decrease the customer balances overall. Path: Inquiry  Account Details .

   Enter customer details in Bill to customer Name – MRF CARS Customer Click on Find .

 You can see the total customer balance is -. .445000.

.Path: Transaction Transaction     Now you can create a Credit memo transaction to decrease the customer balances overall Source – Mrf Cars Credit memo source Class – Credit memo Bill to – MRF Cars Customer Click on Line items.

   Enter the Num Description And the amount in negative sign Save and close. .

   Click on complete Click on Create accounting Tools  Create Accounting Create final accounting post to GL  Ok To View Accounting Entries. . • Tools  View accounting entries.

Path: Inquiry  Account Details • Select the Bill to Customer Name • Name – MRF Cars Customer .Inquiry the Balances of customer now.

  The above process is used vastly to decrease the customer balances. Earlier the balances due is 445000 After creating credit memo transaction of – 150000 The balances has been decreased from 445000 – 150000 = 295000. and the credit memo applied to the original transactions. and the total outstanding amount due after the credit memo transactions .    You can see the balances has been decreased. you can find the original transactions.

AND HOW TO APPLY THIS DEBIT MEMO TRANSACTIONS TO SPECIFIC TRANSACTIONS) .DEBIT MEMO(HAVE SOME DOUBTS IN CREATION OF DEBIT MEMO. NEED TO FIND OUT AND HAVE TO ASK SOME ONE HOW TO CREATE A DEBIT MEMO TRANSACTION.

receipt has to be applied to the deposit not to the transaction In case of guarantee commitment receipt has to be applied to the transactions. If Transaction balance becomes Zero the status of the transaction is closed. While creating Receipts from the customer from deposits for commitments.     . If the Guarantee balance becomes Zero the status of the guarantee is closed.DEPOSIT : Deposits and Guarantees are called as Commitments Deposit is an:   Monitory Commitment Or Funding Commitment  Guarantees are:   Non – Monitory Or Non – Funding commitment   When we apply a deposit to the transaction deposit is adjusted to the transactions. not to the guarantee. Guarantee: When we apply a guarantee to the transaction. transaction amount is adjusted in to a guarantee.

Then actual balance will equal and it will closed.Commitments Deposit Deposit – 100000 T1—10000 <10000> Adj from Depsosit T2—20000 <20000> Adj from deposit G1-.000.100000 Guarantee T1 -.000. remaining balance will be transaction balances will be adjusted to the next transaction.000. Where us commitment balance is 90.  .10000 T2 – 10000 T3 -.000. you are created 10.000. When you receive a payment of 20. And commitment balance is 70. If customer paid to you 100.000. For adjustment and remaining will be actual balances is 100.<70000> Closed – 2 C1 – Payments (Receipts) C1 – Payment(Receipt) 100000 – 3 T3—50000 <50000> Deposit:   When I applied a transactions the actual deposit (balance) is 100.000.

the transaction and adjusted to the guarantee so guarantee balance will be as 70.Guarantee:    T1 & T2 apply to guarantee. When you create guarantee for <70000> the guarantee will closed When you receive payment and when you apply receipt it will apply to the transaction level not in guarantee. .000.

 Open receivable  Post to GL  Natural application only  Allow adjustment posting Save and close .DEPOSIT: Define Deposit transaction type: Path: Setup Transaction  Transaction type  Name – Mrf Cars deposits  Class deposit  Transaction status – Open  Invoice type – Mrf cars invoice type  Application type – Line and tax prorate  Start date – 29th oct 2010  Description – Mrf cars deposits  Printing option – Print  Credit memo type – Mrf Cars credit memo  Terms – Immediate Enable.

from which no the transactions to start) Standard transaction type – MRF CARS deposits Credit memo batch source – MRF Cars credit memo source. Save and close.0 Automatic transaction numbering – 4000(you can give your ideal no. .Define Transaction source: Path: Setup Transaction  Source        Name – MRF Cars deposits Description – MRF Cars deposits Active Automatic batch numbering – Last Number -.

Create A transaction: Create a Deposit transaction Path:    Transaction Transaction Source – Mrf cars deposits Class 00 Deposit Bill to – Mrf cars customers    Click on Commitment tab Enter the Commitment amount Description – Generic commitment .

Save Click on Complete    Create Accounting Tools Create accounting  Create final accounting post to GL Create final accounting post to GL OK .

View Accounting Path: Tools View Accounting .

in commitment column. .Now Create a Normal invoice to Create to adjust the above deposit invoice.      Transaction  Transaction Source – MRF Cars inv source Class—Invoice Bill to – Mrf cars customer Click on Line Items Pick up your commitment number as reference.

    Enter Num Suitable description Quantity Unit price .

Save and close this window • Click on complete   Create accounting Tools Create Accounting Create Final accounting post to GL Ok .

  View Accounting events. Tools View accounting To see the Transaction details which has been applied to the commitment balance on Transaction window .

To See the Actual balance which has been applied to the commitments.   Click on Details Tab Below screen will popup where you can see the original amount and the amount has been adjusted with adjustments in commitment balance We can see the amount which has been applied to commitment in below screen. . for which this is the actual process to check the balances.

 Click on Actions Installments  You can see the invoice no .

We can see the original balances And which has been applied and adjusted with the commitment We can see here the status as applied to the commitment  Scroll right on the same screen .  If the transaction is spread more then one month you can see the total no of periods too Total balance in this invoice is showing zero. being the transaction has been already applied to the commitment.     Click on Balances tab in above screen to see the transaction over view.

. transaction is closed.  We cans see on the same screen status of transaction . After applying this transaction to commitment.

and balances Path: Transactions Transactions      Query the commitment transaction on transaction window. the amount has been decreased from its original value. After applying the invoice to commitment balances. Click on Detail Tab We can see the here. original commitment balances is 100000. . Commitment balance is 75.000. To see the commitment status.

Guarantee  Transaction status – open  Invoice type – MRF CARS Invoice type  Application rule set – Line and tax prorate  Description – MRF CARs guarantee  Creation sign -.positive sign  Printing option – print  Credit memo type – MRF CARS Credit memo  Terms – Immediate Enable  Open receivables  Post to GL  Natural Application Only  Allow Adjustment Posting Save and close. .  Name – MRf CARs guarantee  Class -.GUARANTEE Path: Setup Transaction  Transaction type Creating Guarantee we need to have transaction type and transaction source.

) Reference Fields Default value – Interface_Header_Attribute1 Standard Transaction type – MRF CARS Guarantee Credit Memo Batch source – MRF CARS Credit memo source. Save and close. based on the our requirement when the transaction number to be starts we can give here. . Path: Transaction  Source         Name – MRf cars guarantee source Description – MRF Cars guarantee source Active Automatic Batch Numbering – Last Number -.0 Automatic Transaction Numbering--.Define transaction source.5000(This is optional.

Immediate .Create a Transaction for Guarantee Path: Transaction  Transaction  Source – MRF Cars guarantee source  Class – Guarantee  Type – MRF CARs Guarantee  Bill to – MRF CARS Customer  Payment term -.

   Click on Commitment Tab Enter Commitment amount you want for guarantee Description – Generic Commitment Save  Click on complete .

Create Accounting Path: Tools Create Accounting Create Final Accounting post to GL Ok View Accounting events. .

Tools  View Accounting events.   Click on the Detail tab on Transaction window You can see the commitment balance availability. .

invoice Type – MRF Cars invoice source Bill to – Mrf cars customer Commitment – Pick up your guarantee commitment here Click on Lines Items .        Transaction  Transaction Source – MRF CARS inv source Class -.Create a Invoice to adjust above Guarantee.

Click on Lines .

suitable description. Save and close. and quantity. and unit price. Create Accounting.• Enter Num. .

 Click on Details tab on the transaction window .Tools Create AccountingCreate Final accounting post to GL Ok View Accounting Entries. Tools View Accounting events.

  You can see here the original transaction And which has been applied to the commitment  Click on Actions on the same window .

 Actions Installments  Here we can see the invoice and the total balances .

   Click on balances You can see the total original amount And Applied to Commitment balances    Here you can see after applying this transaction to commitment. the transaction has not been closed. only guarantee will cleared. The status remains still open. As said in introduction when you apply your transaction to a guarantee the transaction will not get closed. .

The remaining guarantee balances is 30. .000.000.000. Path: Transactions  Transactions      Query guarantee in transaction window Click on Details Here you can find the original commitment balances is 50. And the transaction has been adjusted with commitment of 20.Query Guarantee in Transaction window.

000. and the status remains as open. .• You can see the guarantee balances is remains 30.

Listing Definitions .

Define balance forward billing cycle.BALANCE FORWARD BILLING CYCLE OR CONSOLIDATION BILLING INVOICE(IN 11i)  Ex:  Credit Card all the transaction consolidation will have common due date 1. Path: Set up Print balance forward billing cycle. Balance forward billing invoice is to consolidate all the transaction giving a common due date .

. system will pickup invoice when you run balance forward billing cycle. Save and close.      Name – MRF BFB Billing Description – MRF Bfb billing Frequency – Monthly (Here you can select Quarterly to generate billing every three months once too as per requirements we can define it. Repeat Every – 1(Monthly) Days of month – enable check box from when you want to start billing on Based on this day.

2. Path: Setup Transaction  Payment terms . Define Balance forward billing payment terms.

then selected month ahead as 0.Mrf Cars BFB pt Description – enter suitable description Allow Discounts on partial payments Prepayment Credit Check Billing Cycle – MRF BFB Billing(This billing cycle as a mandate you should pick up.0 Day of month – 15 Months ahead – 0   The above day of month and month ahead example: In a particular month the billing date is 03rd April-10 for which you want to give due date as 15days. OR if . which we have defined earlier for balance forward billing) Base amount – 100 Discount Basis – Invoice Amount Print lead days –2 (When you do automatic receipts if any amount or receipt due by 2days those receipt will be done as automatic receipt) Enter Relative amount – 100 Day of month – 15(have given the explanation in bottom of the screen) Months Ahead -.            Name -.. i.e: 03April+15days.

Define Profile Class. 03April-10.you want to give 45days as balance due date. so here select April + Months Ahead is 1 = 45days. 3. Path: Customer Profile Class . Associate these terms with profile class.

so we can use the same. if we want to use auto cash rule set separately we can define it and pick the new one here)  Remaining Rule SET – MRF CARS Auto cash . Collectors  Name – Bhanu Prasad  Cycle – MRF CARS Stat C  Match Receipt by – Balance forward billing number  Auto cash rule set – MRF CARS Auto cash(we have been already defined auto cash rule set for different customer. Name – MRF BFB Good Customer  Description – MRF BFB Good customer Enable Balance forward Billing  Enable check box Bill Level – Account  Type – Detail  Terms  Payment terms – MRF CARS BFB PT  Allow discount  Override Terms.

.000 Order Credit Limit – 100.Click on Profile Class Amount Tab    Currency – INR Credit Limit – 100.000 Save and close.

4. DEFINE A CUSTOMER AND ASSOCIATE / ASSIGN PROFILE CLASS TO THE CUSTOMER Switch you MRF TCA manager Define Customer Path: Trading Community Customer Standard. .

Click on Crate .

Organization name – MRF BFB Customer .

 Enter Account Site address. .

 .    Click on Add Another Row Select Ship to And select address as site bill to Enable as bill to is primary Click on Save and add details.

  Click on Accounts profile Change profile class from default to MRF BFB Good customer Click on Yes .

  Click on Site Tab Click on Details icon .

 Click on Profile Click on Yes .

 Change profile class in to MRF BFB Good Customer Click on YES .

  You can see in this screen all the payment terms. and auto cash rule set and statement cycle. every thing would have changed in to the one you defined. Click on Apply   You can see here the changes has been saved. Click on Apply .

ENABLE SHOW BILLING NUMBER AT SYSTEM OPTIONS Path: Setup System System Option .5.

 Click on Trans and Customers Tab  Enable Show Billing Number .

.Save and close.

6. and unit price. Suitable Description. and quantity. . Create Some transactions Create some transaction with Old GLDATE  Path: Transaction  Transaction Source – MRF CARS INV Source Bill To – MRF BFB Customer Click on Line Item Enter Num.

Save and close.  Click on Complete Create Accounting .

.Tools Create Accounting Create Final Accounting post to GLOK View Accounting Tools View Accounting Events.

Create a few more transaction on Old GLDate. 7. Now GENERATE CONSOLIDATED BILLING INVOCES Path: Print Document Balance Forward Billing .

 Click on OK  Name – Generate Balance Forward Bills .

 Print Options – Print Final balance forward bills  Operating Unit – MRF OU CARS  Print Output – Yes  Billing Cycle – MRF BFB Billing  Billing Date – 01-Nov-2010  Currency code – INR Click on OK .

Click on Submit Click on Yes .

  Refresh the concurrent program Path: View Request Find .

the remaining amount of 99800 rs it will be showed on confirmed cash.000 2000 100000 99800 200 100000 Cash clearing account – Dr Bank charges –Dr To receivables account Finance Cash account – Dr Charges(you can To receivable account create a invoice To Finance Charges or a credit memo on this finance charges) Adjustments Cash clearing account ---Dr Adjustment account 99500 500 100000 102000 100000 2000 60000 42000 .Dr Un Earned Discount—Dr To Receivables account Cash account --.Dr Bank Account – Dr To Receivables account 100000 100000 98000 2000 100000 98.Dr To Receivables Account Cash Account ---. Bank charges Cash Clearing account—Dr Discount Account ---. Receivable Activity:  Earned discount  Unearned Discount  Bank Charge  Finance Charge  Adjustment  Write Off When you create Receivable account – Dr a Transaction To Revenue Account Earned Discount Un Earned Discount Confirmed cash(when customer paid after deductions of bank charges.RECEIVABLE ACTIVITY Receivable activities are the allies for the account code combination which are used to balance the receivable account while apply the receipt with the transaction.

Cr 100000 For receiving Total prepayment . OM SO Receipts Pre Payments Books Payments C1 Processing shipping Auto Invoices(after booking the shipping) AR SI (Transaction) Then the entry will be created.To Receivables Write off Cash Clearing account – Dr Write Off account To Receivables account 1000 41 102000 10041 PRE PAYMENTS We can book the order before creating a transaction or before booking the order we need to receive the prepayment amount. Receivables account --------Dr 100000 To Revenue account-------------.

050.000. you can ask customer to close the account after making partial (adjustment) payments (The Principal amount) which is actual amount when it will not include any late payment charges or any penalties.000 Adjustments ----. The remaining amount apart from principal amount will be taken in to adjustment account.000 ADJUSTMENTS:    When there is a long dues from customer.Dr 10.10. Cash account ---.  Actual Sales is 100. .000.Prepayment -----------------Dr 100000 To Receivables account------------Cr 100000  If it’s partial amount then:   We are going to create entry for only partial amount Ex: if it’s 50.000. we are going to create only for 50. where the customer paid under payment / over payment.000 To Receivables account --.000 WRITE OFF: (It’s also a type of Adjustment)  Write off is used to adjusted to a small amount. Write Off account Dr 50 To Receivables account ----.100. Cash account ---.Dr 70.Dr 30.

in case if a customer is paid over amount. To Receivables account ----To Un Applied account ----100.000.000.000.DR 120.Dr 20. 20. we need to refund the amount to customer. . Confirmed cash account --.REFUND ACTIVITY Customer refunds. To Refund-----20. Un Applied account --. We need to process Refund account.000.000  After Remitting.

  First We need to define Existing Receivable activities.RECEIVABLE ACTIVITES: Receivable activities are the allies for the account code combination which are used to balance the receivable account while apply the receipt will that transaction. Path: Setup Receipt Receivable Activities. Press control+ F11 .

Adjustment Reversal  GL Account source – Select Activity GL Account  Activity Gl Account – 001.000.5390(Standard cost Adjustment) Save and close.  Activity GL Account – 001. Define Charge Back adjustment receivable activity  On the same window click on down arrow.000.1. 2.7776(Adjustment (Non recoverable tax)) .000.000.

3.Save and close. LOAN CONVERSATIONS  Click on Down arrow on the same window. .5390(Standard Cost Adjustment) Save and close.  GL Account Source – Activity GL Account  Activity GL Account – 001. 4.000.000. CHARGE BACK REVERSAL  Click on Dow arrow on the same window.

000.Activity GL Account Activity GL Account – 001. Gl Account source – Activity GL Account Activity GL Account – 001.000. . Save and close.000. 5.  GL account Source -.    PAYMENT NETTING Click on down arrow on the same window.1216(Loan Principal Receivables) Save and close.000.

MRF Earned Discount\ . Path: Setup Receipts Receivable activity Or you can click on down arrow on the same page where we have defined existing activities   Name – MRF Earned Discount Description -. Earned Discounts Un-Earned Discounts Bank Charges Adjustments Refunds Finance Charges Receipt Write Off Define Receivable activities for above given activities. 7. Define receivable activity for EARNED DISCOUNTS. 3. those are: 1. 6. 2. 5. 1. 4.Now we need to define Receivable activities our own.

000.   Type – Earned Discount(Type you should be the same. 2.000. once you saved this its not possible you to change again) GL account Source – Activity GL Account Activity GL Account – 001.7824(Discount Taken(Unearned)) . Define Receivable Activity for UN-EARNED DISCOUNTS      Name – MRF Un earned discounts Description – MRF Un earned discounts Type – Un earned Discounts GL Account Source -.Activity GL Account Activity GL Account – 001.000.7825(Discounts taken(Earned)) Save.000.

000.000.Activity GL Account Activity GL Account – 001.      Define Receivable activity for BANK CHARGES Name – MRF Bank Charges Description – MRF Bank Charges Type – Bank Charges GL Account Source -. Define Adjustments  Name – MRF Adjustments . 4. 3.Save.7870(Bank charges) Save.

000. 5.      Define Refunds Name – MRF Refunds Description – MRF Refunds Type – Refund GL Account source – Activity GL Account Activity GL Account – 001.    Description – MRF Adjustments Type – Adjustment GL Account Source – Activity GL Account Activity GL Account – 001.000.000.2935(Insurance Refund) Save .5230(Standard Adjustments) Save.000.

001. .7779(Finance Charges (Non recoverable Tax)) Save.000.6. 7.5230 (Standard Adjustment) Save.000.      Define RECEIPT WRITE OFF Name – MRF Receipt write off Description – MRF Receipt write off Type – Receipt Write-off GL account Source – Activity GL Account Activity GL Account – 001.000.      Define FINANCE CHARGES Name – MRF Finance charges Description – MRF Finance charges Type – Finance Charges GL Account Source – Activity GL Account Activity GL Account -.000.

Determine Receivable Accounts on Internal Bank.  Receipt  Bank .

  Enter Bank Name in search column and click on GO Click on Create Account Click on Cancel .

  Enable the account check box of the account Click on Update account .

Click on Next Click on Save and Next .

1245 – Receivable factoring/remittance .001.000.Click on Save and Next Click on Options  Confirmed Receipts -.000.

1245 -.000.001.2120 – Short term debt Un Applied Receipts -.001.001.000.000.000.1240 -.000.000.1245 – Receivable factoring / Remittance Factored Receipts --.Un Applied cash Un identified receipts – 001.       Remitted Receipts --.000.000.Un Applied cash Receivable Activities   Un Earned Discounts – MRF Un Earned discounts Earned Discounts – MRF Earned Discounts Click on Apply .000.000.2120 – Short term debt BR Short Term debt -.1240 -.000.000.Un Applied cash On-Account Receipts -.001.000.000.001.Receivable factoring / Remittance AR Short term debt -.001.1240 -.

Click on Save and Next Click on Finish. .

INTERNAL BANK CASH BANK PAYMENT RECEIPTS C1 REMIT INTERNAL BANK BANNK STATEMENTS CM .

Dr To Revenue account Receipt confirmed Confirmed Cash account --.TRANSACTIONS: Receivables account -. .Dr To Confirmed receipts account When Cleared Cash account --.Dr To Receipt Remitted account    Factored Receipts account --.Dr To Receivables account Receipt Remitted Remitted Receipts account ---.Dr To Receivables account  Discounted Short Term Debit account – Dr To Factored Receipts Instance Customer paid  Cash Account – Dr To Short term Debt account  Future dated receipts are called as factoring (or) Discounted.

or customer. Automatic: Where we can generate. system automatically generates receipts. Standard & factoring: If you want to discount (or) not. Remittance Method: 1. No Remittance: No deposit accrued . Manual: We are receiving Manually 2. Bills Receivables: Remittance (Automatically) automatic bank guarantees 5. Bills Receivables: This is to receive Bank Guarantee (Manual Guarantee) 4. 2. 4. Standard: What ever the payment receiving by customer we are going to deposit in our bank. AP / AR Netting: If the same entity. if the liability is more then we compare and we settle the invoices. based on the transaction dates. or supplier. Factoring: What ever the bills you want to discount those bills only called factoring 3.DEFINE RECEIPT CLASS Path: Set up Receipt Receipt class Receipt Creation Method. 3. based on request. 1.

. system internally generates document category with the same name as receipt method..  Cash. Receipt Method: (Manually we need to enter)   The Customer sends directly as cheque (or) ECS.Clearing Method: 1. Note: it also generally automatically for each transaction source and receipt class . Cheque. Automatic Clearing: Those receipt which is matched it will cleared automatically 3. Electronic. We can use this document the we can generate number of our own sequence by associates with a document sequence. There is no list of values we need to enter the values Manually.  Receipt Method:    Cheque ECS Wire  Receipt Method:  A Receipt method is to determine the method in which the customers is going to send payments  i. Swift. etc. Direct: No Clearing Required. We can use this category to generate our own sequence for generating receipt numbers. Once we define a receipt method system internally generates a document category with the same name as receipt method. By Matching: What ever the receipt we created those receipt will be matched with bank statement to be matched in cash management 2. Manual (or) automatic We are going to associate this receipt method to customer We can also use this receipt method while crating automatic receipt     Note: When define receipt method generally.e. Or Wire.

Path: Setup receipts Receipt Class .

 NAME – Mrf Manual  Creation Method – Manual  Remittance Method – Standard And Factoring  Clearance Method – By matching Receipt method  Name – MRF Cheque(You can define it your own receipt method)  Effective date – 05—Nov-2010  Printed Name – Mrf Cheque.(We are assigning bank account once you assign all the amount will be deposited to a particular bank) . Click on Bank accounts.

      Operating unit – MRF OU CARS Bank Name – MRF Bank(When you select the bank all the account you defined in bank. you can over ride the bank at the time of receipt) . Credit limit 60+ 4 days = 64days) Clearing Days – 3 (Cheque clearing days) Enable Override bank ( if you enable this option. it will be associated to this receipt method) Account Name – MRF CARS PVT LTD Risk Elimination Days – 4(the credit limit + given grace period to clear the receipt.

Click on Formatting Programs TAB   Remittance print – Print bank Remittances program Factoring Print – Print Bank Remittances Program Save and close .

DEFINE RECEIPT SOURCE A Receipt source is to determine origin of the receipt that is (Manual (or) Automatic) and is also determine receipt class. also bank account and automatic numbering. payment method.  Setup Receipt Receipt Source .

         Operating Unit – MRF OU CARS Name – MRF Manual source Description – MRF Manual source Receipt Source type – Manual Receipt class – MRF Manual (You can define your own receipt method here) Bank Account – MRF CARS PVT LTD Payment Method – MRF Cheque (One receipt class can have one or more receipt method) Batch Numbering – Automatic – Last number (100) (The batch number when you select automatic the next number is 101) Effective date – 05-Nov-2010 Save and close. .

Create a Manual Receipt Path: Receipt  Receipt

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Receipt method – MRF Cheque Receipt Number – 1 Receipt Amount – 50,000 Receipt Type – Standard Trans Number – 1024(We should pick this transaction number hence based on this number this receipt will apply to those transactions., i.e., I have selected here 1024, if at all any other receipts are in prior to this transaction then receipt will be applied to those transactions respectively) Customer – MRF Cars customer Click on – Search and Apply

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Click on Apply Click on Yes

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Here we can see the receipt has been applied to few transactions Save the work.

Create accounting Path: Tools  Create Accounting  Ok  Create Final accounting post to GL  Click on Ok Ok

View Accounting events. Tools View accounting events.

CREATE REMITTANCE Path: Receipt  Remittance

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Receipt Method – Standard Receipt Class – MRF Manual Receipt Method -- MRF Cheque

Remittance    Bank – MRF bank Branch – MRF CARs branch bank Account Number – 925632582(we should pick the account number manually)

Click on – Manual Create

To Select receipt query the receipt – CON+F11 Select the receipt Click on Approve .

• Click on Yes Click on Ok Click On Ok .

Refresh the concurrent program View  Request Find Refresh until complete successfully. Go back to Remittance form .

Press – CON+F11 Click on Format Click on Yes Click on OK .   Query for the specific remittance.

select Bill to customer as required customer name and click on Find. If you want to see output you can click on View Output. To View/find Customer Balances Inquiry  Account Details  For Checking customer balances after creating receipt and remittance.Refresh till gets completes successfully. as you can see the customer balances availability .

Create a Receipt in Batch. Path: Receipt  Batches .

          Batch Type – Manual-Regular Batch number – (this column will be freeze automatically) Batch Source – MRF Manual source Currency – INR Receipt Class – MRF Manual Payment Method – MRF cheque Bank Name – Mrf Bank Bank account Number – 273592365 Control – 2 Amount – 60000(No of receipts you want to create in a batch wise as well as the amount limitation on batch we can give here.) Click on – Receipts  .

      Receipt Number – 2 Type – Standard Receipt date – 06-NOV-2010 Currency – Inr Receipt amount – 40.000 Customer – MRF CARS Customer Click on Search and apply  .

Click on Apply .

Click on SAVE Create accounting Tools View Accounting  Final and post to GL Click on OK .

View Accounting ToolsView Accounting events .

Create receipt using Auto Cash rule set. Receipt  Batches          Batch Type -- Manual – Quick Batch Source – MRF Manual source Currency – Inr Receipt class – Mrf Manual Payment method – Mrf cheque Bank name – Mrf bank Bank account number – 27985792 Control – 2 Amount – 70,000

Click on receipts

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Receipt Number – 5(after entering receipt we need to enter one more receipt for remaining amount) Amount – 50,000 Application Rule set – Auto Cash Rule set Customer Name—MRF Cars customer

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Scroll the screen towards your right and fill the remaining details on the same screen Payment method – MRF Cheque Remittance bank name – MRF Bank Remittance bank account num – 9798t56325(hear the no I have mentioned for a reference to process, in reality we need to pick up suitable bank account number) Same process we need to enter one more receipt for remaining amount.

Save and close this window.    After closing previous window. Click on Post Quick cash Click on Yes

View Request Refresh till complete program successfully.

Click on View output(to see the report which has been applied to based on auto cash rule set) We can see in this report as total controls are given with 2receipts amount of 70,000, but in actual we have enter the amount of 75,000, the difference amount too we can see in negative balance.

We can see here the auto cash rule has been applied oldest first

ADJUSTMENTS These adjustments is Manual adjustment for long due for big amounts, and will give him as option of settlement. 1. To Create Adjustment first We need to define Adjustment receivable activity and 2. Approval limits for adjustment. 1. Receivable activity for Adjustment(We have defined this activity in earlier sinarious) Setup Receipt Receivable Activity

Save and close.

DEFINE APPROVAL LIMITS FOR ADJUSTMENT Path: Setup Transaction Approval limit    Query User name(if have defined any of user limits, otherwise pickup your user name under User name) User Name – MRF USER Document Type – Adjustment

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Currency –INR From Amount -- <30,000>(if the customer has not paid the amount then he can be access to approve till 30,000 of deficit) To Amount – 30,000 (if at all customer paid over amount and we are not going to refund the scenarios still user can adjust this amount till 30,000)

Create Transaction Path: Transaction  Transaction  Source – MRF Cars inv source  Bill to – MRF New customer(I have defined here new payment terms and defined new customer, coz., of installments or payment terms will give you confusion, so have been defined the payment terms as in one time, attached it to profile class and the same has been associated with customer.)

Click on Line Items

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Num – 1 Description – Give suitable description Quantity – 1 Unit Price – 50,000

Save and close  Click on Complete  Create accounting Path: Tools Create accounting Final and post to GL OK

View Accounting Tools View Accounting.

Create a Receipt for above transaction Path: Receipt Receipt  Receipt method – MRF Cheque

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Receipt number –17 Receipt Type – Standard Transaction Number – 1106(Select the transaction number which you have defined earlier or which you want to adjust the amount to a particular transaction) Click on Search And Apply

Click on Adjustments

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Activity Name – MRF Adjustment activity Type – Invoice Amount—(<19387>)(when you click on cursor on this amount tab system automatically pick the difference amount on which you want to adjust) As you have an outstanding of 50,000, from customer but here you have been received only 30,000, Assume that the final amount, then you can go for closing the transaction with the due is <20,000>

Save and close.

Transaction Transaction Click on Actions  Installments Note: The Other way of finding invoice due is click on Details tab. . So that you can find out the status of this transaction. Go back to Transaction to view your transaction activity whether the adjustment has been applied to this transaction or not.

Click on Activities You can see the invoice class under class which has been two: Payment and adjustment Even we can see the amount has been allocated as payment and adjustment .

    Scroll you right on the same screen You can see the transaction status has been applied as payment. . Error Massage. And approved as adjustment State is confirmed.

Define Adjustment activity and define approval required for limits to approve. and the customer want to extend it to another 1month. and we closed transaction. and interest charge we used to do through charge back. • Define Charge back adjustment receivable activity Setup Receipt Receivable activity Save and close . we collect the remaining pending amount along with late payment charges. in future if customer wants NOC. Note: When we are closing the transaction through adjustment. and penalty. Debit Memo – Price Correction we Used Note: If the contract is 3months. we are going to close the transaction for the same transaction we are going to create another transaction with charge back of extending of the new month.CHARGE BACK Charge backs are used to close existing debit items and open a new debt item.

Define Transaction type to charge back           Name—MRF Cars charge back Class – Charge Back Transaction Status – Open Invoice type – MRF Cars invoice type Application rule set – Line and tax prorate Description – MRF Cars charge back Creation sign – Positive sign Printing option – Print Credit memo type – Mrf cars credit memo Term – MRF New Pt SAVE and close .

Define Transaction source.  Name – MRF charge back source  Description – MRF cars charge back source Enable  Active  Automatic batch numbering -.6000 Save and close. .0  Automatic transaction numbering -.

DEFINE APPROVAL LIMITS Query the user name(we have been defined approval limits to this user for adjustments earlier) If not you can define it new approval limit for adjustment activity of charge back. Save and close .

.Define Transaction Path: Transaction  Transaction    Source – MRF Cars inv source Bill to – MRF new Customer Click on Line Items.

1 Unit Price -.100000 Save and close    Click on Complete Create accounting Tools  Crate accounting  create accounting final and port to GL OK View Accounting events.    Num – 1 Description – Enter suitable description Quantity --. Tools View Accounting Events .

000 Transaction Number – 1107(pick the transaction number on which you want to apply this charge back) Click on Apply  .Create a Receipt Receipt Receipt     Receipt Method – MRF Cheque Receipt Number – 20 Receipt Amount – 70.

(Machinery/accounts receivables.Click on Charge Backs     Type—MRF Cars charge back type Amount – 28571(the due amount will pick automatically by system) GL Account – 1530/1210(We can pick any of the account.)) We can also change the GL Account here if it’s required. .

Path: Transaction Transaction Query the actual transaction which you have been applied the charge back.Save and close. Actions  Installments .

.Click on Activities.

. .We can see the transaction here where it has been adjusted due balances.

Manually 2. Automatically   Using Manual process we can write off under payments (or) over payments Using Automatic process we can write off only over payments. Define Write – off Receivable activity.RECEIPT WRITE – OFF Write off is used to adjust small amounts which are remaining as under (or) over payments  Write off can be done in two ways 1. .

though this is for a reference. Save and close.Path: Setup  Receipt Receivable Activity. This one we have already defined earlier .   Define Receivable Adjustment Receivable activity. We have defined this receivable activity earlier.

.Save and close.  Define Approval Limits for Adjustments.

We have define this approval limits for adjustments to this user. Now Define Approval limits for Write – off . if its being a new user then this is this process to define adjustment limits. Save and close.Path: Setup Transaction Approval Limits. so not required again.

<200> Amount – 200 Primary – when you are enable this primary option you can check or select the limits preference.     User Name – MRF User Document type – Receipt Write off Currency – Inr Amount -. Define the Write – off limits at System option level . Save and close. if you have defined or setup the limits more then one.

Path: Setup System System options Click on Miscellaneous Tab .

this will represent company level Save and close.<100> -. When you are setting up in system option level.   Write – off limits per receipt -. Create Two Transactions .100 Here we are setting up Company level as write off limits per receipt basis.

MRF cars source Bill to -.Path: Transaction  Transaction    Name -. .Mrf New Customer Click on Line Items.

 Create Accounting .    Num – 1 Description – Enter Suitable Description Quantity – 1 Unit Price – 9800 Save and close.

 Tools Create Accounting Create Final accounting post to GL Create Another Transaction. .

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Source – MRF CARS INV SOURCE BILL TO – MRF NEW customer Click on Line items

Enter the Num and description, and quantity and unit price.

Save and close.

Create Accounting Tools Create Accounting Create Final Accounting Post to GL OK

Create A Receipt Path: Receipt Receipt Receipt Method – MRF Cheque Receipt type – Standard.

There is some error, while creating Manual receipt write off., need to find out from some one on this.

CREATE A TRANSACTION FOR AUTOMATIC PAYMENT TO OVER PAYMENTS CREATE TOW TRANSACTIONS for automatic receipt write off process Transaction  Transaction    Name – MRF cars inv source Bill to – MRF NEW1 Customer Click on Line Items

   

Num – 1 Description – Machinery Quantity – 1 Unit Price – 9950

Save and close.    Click on compleate Create accounting Tools  Create Accounting Create final accounting post to GL OK

Crate Another Transaction    Name – MRF Cars Inv source Bill to – MRF New1 Customer Click on Line Items     Num – 1 Description – Machinery Quantity –1 Unit Price – 14450 .

Save and close. Click on Complete Create Accounting Tools Create Accounting  Crate Final Accounting post to GL OK    .

Create Receipt for above two transactions Receipt Method – MRF Cheque Receipt number – 55 Receipt amount – 10.000) Receipt type – Standard Transaction Number – 1117(We have to pick manually this transaction number on which we want to apply the write off amount) Click on Apply .. i.000(Original amount of transaction is 9950..e. 10. but here we are crating receipt is over amount of 50.

.Save and close.

.

but we are creating receipt for 14500 over amount of transaction) Transaction Number – 1121 (pick the transaction number manually as required) Click on Apply   .Create a receipt for 2nd transaction which we have created above for automatic receipt write off process    Receipt Method – MRF Cheque Receipt Number – 61 Receipt amount – 14500 (where us the original transaction amount is 14450.

Save .

NOW AUTOMATICALLY WRITE OFF OVER PAYMENTS Controls Write off .

and it will through you error stating the unapplied amount should be on in between the approved limits.) Activity – MRF Receipt Write off Apply Date – 06-Nov-2010 GL Date – 06-Nov-2010 In options Enable as Create Write – off Click on Submit  . beyond that limit if you give system will not allow you to process.       Operating Unit – MRF Ou Cars Receipt Currency – INR Unapplied Amount – 100(this is the limit what we have given to user to approve for receipt write off.

Refresh data Refresh this program till turns as completes successfully .

.Receipt Receipt Query the receipt which you have done for automatic receipt write off process Click on Apply We can see in below screen the amount has been applied for receipt write off automatically by system.

We can see this receipt too has been applied receipt write off process automatically by system.Re-query for the another receipt which we have done it in for automatic receipt write off process. and the amount turned in to zero. . Click on Apply.

REFUNDS Define Receivable activity for REFUND Setup Receipts Receivable activity .

Create a Transaction Transaction Transaction   Name – MRF Cars inv source Bill to – MRF NEW1 Customer .Save and close.

100000 Save and close. Click on Complete Create accounting Tools  Crate Accounting Create Final accounting post to GL Ok . Click on Line Items Num – 1 Description – Enter suitable description Quantity – 1 Amount -.

View Accounting Tools View accounting Events. Create a Receipt for above transaction Receipt Receipt Receipt Method – MRF Cheque .

.Apply Query – CON+F11 Select the Check box as enabled.Receipt Number – 70 Receipt Amount – 100000 Receipt type – Standards Trans number – 1122(pick above transaction number. or on which receipt you want to process this receipt pick trans num) Click on -.

Save and Create Accounting Tools  Create Accounting Create final accounting post to GL OK View Accounting .

Tools View Accounting events. CREATE REMITTANCE .

.Receipt Remittance          Batch type – Remittance Currency – INR Remittance Method – Standard Receipt class – MRF Manual Receipt Method – Mrf cheque Bank – MRF Bank Branch – MRF CARS Branch Bank Account Number – 0327527098 Click on Manual Create Enable the checkbox on which receipt you want to clear remittance.

Here the above receipt number is 70. Click on Yes Click on OK\ Click on OK . Click on Format. have been selected the check box on 70 to process remittance.

Refund .Click on OK RE-query the same receipt Click on apply on this screen  Apply to -.

  Apply date – 07-nov-2010 Amount applied – 100000 When I create refund system automatically create a invoice in payables for payments.  Click on Refund Attributes. .

Customer name – MRF New1 Customer Refund payment Method – Check(pick the payment method you want to use) Click on Apply .

Click on Refund status We can see in below screen payable refund request .

The invoice(refund) would have been generated here Switch to Acccounts payable Query the refund invoices Actions  Force approval Create Accounting Refresh Actions  Pay in full Type – Manual Bank – Payment Method – Payment Document Save and close Switch to AR responsibility Query the receipt Number Click on Apply Refund status – you can see the status of the particular refund(status) .

AP/AR NETTING DEFINE NETTING INTERNAL BANK ACCOUNT Switch to AP Responsibility Setup Payments Banks and branches  Click on Branches .

   Enter Branch Name – MRF CARS Branch bank Click on Go Click on Create Account Click on continue  Select Bank account Owner – Mrf Le motors Enable  Payable  Receivable .

of not you will not be allowed to use) Account type – Other Click on Save and Next .      Account Name – MRF CARS Netting Account Number – 0932532054 Currency – Inr Enable Multiple currencies allow(if you enable this option here then system will allow you to enter multiple currencies under this account.

       Cash – 001.000.000.000.000.1250 (Cash clearing) Bank charges – 001.7842 (bank charges) Bank Errors – 001.7842 (Bank charges) Agency Location Code – 0325235 Netting Account – Yes (you have to enable Netting account as yes) Click on Save and next Click on Add Organization access .000.1110(cash) Cash Clearing – 001.000.000.000.

Enable  Payable  Receivable   Organization – MRF OU CARS Click on Continue .

000.7842 – exchange rate variance gain  Realized Loss -.001.000.Un Applied cash Receivable Activities  Un Earned Discounts – MRF Un Earned discounts  Earned Discounts – MRF Earned Discounts Click on Apply .000.001.000.000.001.000.2120 – Short term debt  Un Applied Receipts -.001.001.001.000.000.000.1240 -.000.000.001.000.Receivable factoring / Remittance  AR Short term debt -.001.000.  Future dated payments -.000.Un Applied cash  On-Account Receipts -.1245 – Receivable factoring / Remittance  Factored Receipts --.000.Payable Options  Realized Gain -.2580 – Future dated payments  Enable Default Settlement account Under Receivable options  Confirmed Receipts -.1240 -.000.000.000.001.2120 – Short term debt  BR Short Term debt -.Un Applied cash  Un identified receipts – 001.1245 -.000.000.1245 – Receivable factoring/remittance  Remitted Receipts --.1240 -.001.7844 – Exchange rate variance loss.000.000.

it’s turned in to ash color where we can not enter. .Click on Save and Next Click on Finish  When I select for Netting account in the process of Manage payment documents.

DEFINE RECEIPT CLASS WITH AP/AR NETTING Switch to AR responsibility Setup Receipt Receipt Class Enter the required details as Click on Bank accounts .

Enter the Operating Unit – MRF OU CARS Bank Name – MRF Bank Account name – MRF CARs Netting Branch name – MRF CARS Branch bank Risk elimination days – 10 Clearing days – 3 Effective dates – 07-NOV-2010 The Account code combinations are picked up from your bank Payable options and receivable options the moment when you enter the Bank account details. .

Click on Formatting programs. . Click on Formatting programs TAB Remittance print – Print Bank remittance program Factoring Print – Print – Print Bank Remittance program Save and close.

.Setup Receipts Receipt Source         Name – MRF Cars AP/AR Netting Manul Description – MRF CARs AP/AR netting Manual Receipt source type – Manual Receipt class – MRF AP/AR Netting Bank Account – MRF CARS Netting Payment method – MRF AP/AR netting Batch numbering – Automatic Last number – 300(next receipt number will start form 301) Save and close.

DEFINE AP/AR NETTING AGREEMENT Receipt netting Netting Agreement Click on Create Agreement .

            Operation Unit – MRF OU CARS Netting agreement Name – MRF CARS Agreement Start DATE – 07-Nov-2010 Netting Bank account – MRF cars Netting Select only past due receivables transaction – Yes Days past due –2 Netting Order Rule – Due date (Oldest to most recent) Netting balance rule – Net Always Netting currency rule – Use Single currency Invoice Type – Standard Receivable transaction type – MRF CARS Invoice type Click on Next .

   Supplier name – MRF Supplier Customer name – MRF New1 customer Click on Next .

Click on Finish You can see here the confirmation as Netting agreement MRF CARS Agreement has been created. .

Before crating a transaction/invoice make sure that all the periods opened in GL. AP Create a Standard Invoice in AP with Current Date . Ap.

Setup Entry Invoice Type – Standard Trading partner – MRF supplier .

Invoice date – Current Date Invoice Num – N50       Amount – 70000 Term – immediate Payment Method – check In lines Type – Item Amount – 70000 Click on Distributions Num – 1 Type – Item .

Click on Complete .Amount – 70.000 GL DATE – Current date Account – 1530 (Machinery and equipments) Save and close.

Click on Actions Enable validate Force approval (if you have been asked for force approval should take the approval while validating invoice) Click on OK .

Click on Actions -.> Create Accounting  Crate final accounting post to GL Click on OK .

Switch to AR responsibility Crate a Transaction Transaction  Transaction    Source—MRF CARS Inv source Bill to – MRF New1 customer Click on Line items .

    Click on Num—1 Description – Machinery and equipments Quantity – 1 Unit Price – 100000 Save and close.     Click on complete Create Accounting Tools  Crate accounting Create Accounting crate final accounting post to GL OK .

CREATE NETTING BATCH Receipt  Netting netting Batch .

Click on Crate batch  Operating Unit – MRF OU CARS  Netting Agreement – MRF CARS AGREEMENT  Settlement date – Current date  Batch name – MRF CARS Netting Batch1  Transaction due date – Current date  Exchange rate type – Corporate  Submit batch without review – NO Click on Submit You can see here the netting batch has been confirmed as created. .

View Request Refresh Refresh till it gets completes successfully. .

Click on Out put to see result When you run the program the above name should get excecute then we can consider setups right AUTOMATIC RECEIPTS .

Internal bank Cust bank Org Automatic Receipts 10 Invoices 10of 8 8  Approved Format CM Moved to Remittance Define Automatic Receipt Class .

Set up Receipt Receipt Class .

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DEFINE SEQUENTIAL NUMBERING DECUMENT Switch to System administrator .

ASSING DOC SEQUNTIAL TO CATAGORIAL Application Sequantial Numering  Assing .

SET SEQUENTIAL NUMBERING PROFIEL OPTION TO PARTIALLY USED .

SWEITH TO AR Customer Customer .

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