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Lab # 2 Introduction to MS Power Point
LAB # 2 INTRODUCTION TO MS POWER POINT
Getting Familiar with Microsoft Power Point
MICROSOFT POWER POINT Microsoft Power Point is a world leader in the presentation graphics category because no other program lets you convert your ideas so easily to a set of slides with the professional polish that today's sophisticated audiences demand. Step 1: To start PowerPoint, go to the Start menu and select Programs ->Microsoft Office >Power Point. Step 2: PowerPoint opens in “Normal” view. In normal view, you will see the following: • A blank slide in the center of the window. • Off to the left, a “Slides” pane that will display a thumbnail sketch of all the slides in your presentation, in sequence. • Off to the right, a “Task” pane that will display the following options for getting started: - “Open,” to open a pre-existing presentation - Create a new presentation,” to start a new presentation
Step 3: Click "Create a new presentation" to start a new presentation.
Prepared by Engr. Nusrah Kanwal 13
Step 5: Click on a desired layout from the choices that appear in the task pane. To apply a layout to only certain slides. select the slides you want in the slide pane on the left. Nusrah Kanwal 14 .Introduction to Computing Lab # 2 Introduction to MS Power Point Step 4: Click “Blank presentation” to create a presentation from scratch. TO APPLY A LAYOUT TO YOUR NEW SLIDE: Step 1: Scroll through the available layouts in the “Slide Layout” task pane off to the right. TO INSERT AND FORMAT TEXT IN A SLIDE: Step 1: Click inside a placeholder. and delete text. LAYOUTS. Your other options here are “From design template”. You may use the formatting toolbar at the top of the PowerPoint window to apply various formats to your selected text.” Prepared by Engr. You may notice this toolbar is identical to the one used in Microsoft Word. A discussion of layouts follows in the next section. insert. and then go to the task pane on the right. Click the downward arrow button on the right side of the layout you want in the task pane on the right. You will get a menu that lets you choose "apply to selected slides”. click outside the placeholder on some “empty space. “From AutoContent wizard” and “From existing presentation”. Step 2: Enter text. Step 2: Click on the layout you would like to apply to your slides. TEXTS AND SLIDES This section describes how to apply a layout. and insert and delete slides. NOTE: To return to Normal view at any time. NOTE: You may change the layout of all or some of your slides at any point while working on your presentation. format. Step 3: When you are finished entering text. go to View ->Normal.
The current slide will disappear from the workspace. Verify that this option has a checkmark next to it. and choose “New slide” from the menu that appears. or at the end of the presentation). If it does not. To change the design template: Step 1: Go to View->Task Pane. click once on the directional arrow to the right of the Task Pane title.Introduction to Computing Lab # 2 Introduction to MS Power Point TO DELETE TEXT: Option #1: Highlight the text you want to delete by dragging the cursor over the letters.e. and then press the delete key TO INSERT A NEW SLIDE: Option #1: Go to Insert->New Slide. Option #2: Click on the selection rectangle around the text so that its border changes from hatch marks to dots. DESIGN TEMPLATES AND IMAGES This section describes how to use Design Templates to change the appearance of your slides. position your cursor to the point in the presentation where you would like the new slide to appear (i. click once on the "Task Pane" option. If it is not. TO DELETE A SLIDE: Option #1: Go to Edit->Delete Slide. It also describes how to insert and manipulate images on your slide. Right click. at the beginning of the presentation. between slides. This Task Pane should be labeled "Slide Design". positioned after the selected slide or slide you were viewing. Step 2: You will see the current Task Pane on the right-hand side of the PowerPoint window." Prepared by Engr. Nusrah Kanwal 15 . and press the delete key. click on the slide you would like to delete. Option #2: Click on the "New Slide” button on the formatting toolbar at the top of the PowerPoint window. Option #3: On the Slides pane (off to the left). Option #2: On the Slides pane (off to the left). A blank slide will appear in the workspace. and then hit the <Delete> key. and select "Slide Design.
and click on the arrow button that appears on the left side of the template icon. and click “Insert”." and hit <Search>. Option #2: If you would like to insert clip art: i. Use the scrollbar to browse through the available templates. simply hit <Go>. Step 4: Click once on the design template you would like to apply to your presentation. choose Apply to Selected Slides. You will see that the "Insert Clip Art" task pane is visible on the right side of the PowerPoint window. and navigate to your picture file. enter a word that describes it in the text box labeled "Search Text. From the menu given. mouse over the desired template. Go to Insert->Picture->Clip Art.Introduction to Computing Lab # 2 Introduction to MS Power Point Step 3: You will see a number of design templates displayed in the Task Pane. If you would like to apply the design template to only selected slides. Otherwise. Your picture will appear on the current slide. go to Insert->Picture>From File. ii. Select your file. TO INSERT A PICTURE INTO YOUR PRESENTATION: Option #1: If you have already saved the picture you would like to insert. Nusrah Kanwal 16 . Prepared by Engr. If you know what kind of clip art you want.
To apply a build to a specific slide • Select slide and the text area or graphic to be animated • From the Custom Animation pane select Add Effect. builds = text animation or progressive disclosure) TRANSITIONS 1. To view a preview of the transition. Click once on the clip art you would like to insert. then select one of four options: o Entrance o Emphasis o Exit o Motion Paths • Then select an effect • For our example. enter key. Transitions can be applied to selected slides or all slides 4. space bar. Your clip art will appear on the current slide. 3. While in the Slide Sorter. to advance one slide • Press ESC key to exit the slide show BUILDS – CUSTOM ANIMATION 1. iv. 6. select Entrance then Appear Prepared by Engr. go to Slide Show > Slide Transition 2. From the Slide Transition pane.Introduction to Computing Lab # 2 Introduction to MS Power Point iii. While in the Slide Sorter view. To run the Slide Show • Click on the Slide Show icon or from the menu bar. Nusrah Kanwal 17 . with sizing handles visible. a small transition icon appears beneath and to the left of each slide that indicates a transition has been applied. select Slide Show > View Show • Click on the left mouse button. Use the scrollbar to browse through available clip art. You can also Advance slide on mouse click or automatically after so many seconds. etc. click on the Play button 5. CREATING A SLIDE SHOW WITH TRANSITIONS AND BUILDS (Transitions = how you move from slide to slide. explore the various options Note: you can Modify Transition Speed or add a Sound.
go to View-> Normal. Step 3: To return to Normal view. Step 2: To rearrange slides. click on the slide you wish to move. and move the object to a new location in the presentation (between slides. TO PRINT THE PRESENTATION: NOTE: You should always preview before printing. TO ADD NOTES TO YOUR PRESENTATION: Step 1: Go to View-> Normal. so that you don't waste paper or pay for printouts you did not want. It also describes how to print your presentation. A vertical line between the slides indicates the position to which you are moving the slide. It also allows you to add notes to accompany the slides in your presentation which are helpful for creating handouts. To manipulate your slides in "Slide Sorter View": Step 1: Go to View->Slide Sorter. Nusrah Kanwal 18 . Lift up on the mouse button when you are satisfied with the new location. PowerPoint allows you to view your slides in different ways to make it easier to manipulate the content of your presentation. hold down the mouse button. at the beginning or at the end). Prepared by Engr." Click once in this window and add text. whether you Don’t Dim or select color to dim to o How you want the text to be appear (all at once. under the Effect tab Enhancements include o Sound (none or what kind) o After animation. Step 2: You will see a frame at the bottom of the PowerPoint window labeled "Click to add notes.Introduction to Computing Lab # 2 Introduction to MS Power Point • • • o Use the pull down menu for the animation o Select Effect Options In the Appear window. by word or by letter) Take a look at the Timing tab Take a look at the Text Animation tab VIEWS AND PRINTING This section describes how to use different views in PowerPoint.
CHOOSING OPTIONS IN THE PRINT DIALOG BOX: Step 1: In the Print dialog box. Step 2: If you are satisfied with the appearance of your document. Handouts. click on the "Close" button and make any necessary changes.Introduction to Computing Lab # 2 Introduction to MS Power Point Step 1: Go to File->Print Preview. and how many copies in the Copies section of the dialog box. and Outline View. you will see a "drop-down" menu labeled "Print what:” You can choose from Slides. Step2: You also have the ability to choose which slides to print in the Range section of the dialog box. Notes Pages. Otherwise. TO PRINT YOUR PRESENTATION WITH YOUR NOTES DISPLAYED: Step 1: Go to File->Print Preview Step 2: In the drop-down box labeled "Print what:" change the text to read "Notes Pages. You can preview what each one of these looks like by clicking the <Preview> button in the lower left corner of the Print dialog box. Nusrah Kanwal 19 . Prepared by Engr. Step 3: Click the <OK> button to print. You will be shown a preview of how your printed document will look like. click on the "Print" button at the top left of the preview window. click on the "Print" button. Otherwise. click on the "Close" button in the Print Preview dialog box and make any necessary changes." Step 3: If you are satisfied with the appearance of your document.
and not be the presentation itself. These features should complement a presentation. with no more than one concept per page.Introduction to Computing Lab # 2 Introduction to MS Power Point ELEMENTS OF A GOOD PRESENTATION Making a good presentation can be easy if you include the following elements: Element 1: Create simple slides. and animation. Element 3: Slides those are easy to read. Element 2: Text and images kept within a reasonable distance from the edges of the slide. Nusrah Kanwal 20 . fonts. This prevents the slide from looking over-crowded. Prepared by Engr. and no more than 2530 words per page. Avoid flashy color schemes.
Nusrah Kanwal 21 . Element 4: Use the slides as prompts and not as a script to be read aloud. Use PowerPoint to create a simple presentation containing 6 slides about YOU. and then get creative with colors and animation. LAB TASKS L2_T1. Element 5: When you’re making your presentation. • Enhance the look of your PowerPoint presentation with virtually no effort by using a design template.Color Schemes" from the task pane menu to see a variety of predesigned schemes you can apply to your slides.Introduction to Computing Lab # 2 Introduction to MS Power Point NOTE: Choose "Slide Design . • The presentation must include: o Bullet points o Clipart o Transition effects Prepared by Engr. Sometimes audiences find it distracting to try to read and listen at the same time. create the content of your presentation first.
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