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GUJARAT UNIVERSITY

AHMEDABAD

Ph.D. Programme

Rules, Regulations and Ph.D. Ordinances

Gujarat University, Navrangpura
Ahmedabad – 380 009
Phone: +91-079-26301341, 26300342/43
Fax: +91-079-26302654
Website: www.gujaratuniversity.org.in

Price Rs.750/-

GUJARAT UNIVERSITY
AHMEDABAD

Doctor of Philosophy (Ph.D.) Ordinances

(These rules will be applicable to all those who have registered
for Ph.D. on or after November 30, 2009)

O. Ph.D.1 Short title, application and commencement:

1.1 This Ordinance shall be called “Gujarat University Ph.D. Ordinance 2010”. It
shall come into force from the date notified by the Gujarat University.

1.2 This Ordinance shall apply to the Ph.D. studies conducted in different disciplines
in the University Post Graduate (PG) Departments/Schools, selected affiliated
colleges, recognised institutions and/or centres approved by the Gujarat
University or affiliated to the Gujarat University for the purpose of Ph.D. studies.

1.3 The Regulations govern the conditions for imparting instructions for the courses,
conduct of examinations and evaluation of students' performance leading to Ph.D.
degree. These Regulations will be effective for the batches of students admitted
from the academic session 2010-11onwards.

1.4 Doctoral Programme leading to the degree of Ph.D. shall be offered in the
following Faculties/Subjects and inter-disciplinary Faculties/Subjects of the
University:

Arts
Commerce and Management
Education
Journalism and Communication
Law
Medicine, Dental and other paramedical subjects such as Physiotherapy, etc.
Physical Education
Science, including Computer Science

1.5. The provisions of these Regulations shall be applicable to any new disciplines that
are introduced from time to time and added to the above list.

1.6. Notwithstanding any provisions contained in these Regulations, on the
recommendation of the Academic Council (AC), the Executive Council (EC)
shall exercise its powers to change/amend/interpret/implement the decisions and

Ph.D. Ordinances, Gujarat University Page 2 of 45

actions concerned with academic matters, to change any or all parts of these
Regulations at any time.

O. Ph.D.2 Constitution of Ph.D. Committees:

For the smooth conduct of Ph.D. studies there shall be several committees such as
Admission Committee at the department/school level and Research Development
Committee (RDC) at the University level for each subject. The Board of
University Teaching and Research (BUTR) shall be the apex body as provided in
the University statute/s for all the decisions relating to research and Ph.D. studies.

2.1 Admission Committee
a. An Admission Committee for each department shall be constituted consisting
of all the faculty members who are recognised Ph.D. guides in that
Department and a Vice-Chancellor (VC)’s nominee. This committee shall
handle all the admission related work of the department/school. The
Head/Director of the Department/School shall convene the meetings of the
Admission Committee.
b. For affiliated colleges and institutions where Ph.D. programme is offered, an
Admission Committee shall be constituted by the Principal/Head of the
institution with a VC’s nominee, to coordinate the activities relating to Ph.D.
c. The Committee shall scrutinise the academic, professional and research
potential of the candidates. Based on the performance in the written test
(entrance test) and Group Discussion/Interview/Seminar, the Committee shall
prepare the list of eligible candidates for provisional registration for Ph.D.
programme.

2.2 Formation of Research and Development Committee (RDC)

For each subject in a faculty there shall be a Research and Development
Committee (RDC). The members of the committee shall hold office for a period
of three years from the date of constitution of the committee. The functions of the
(RDC) will be to monitor the Ph.D. programme and to take decisions relating to
the programme. The members of the committee shall be as under:

1. Dean of the concerned faculty.
2. Chairman of the Board of Studies of the concerned subject.
3. Two experts on the subjects from different Universities/two
outside experts to be nominated by the VC.
4. Concerned Guide/s (invitee).
5. Head of concerned department and/or School (invitee/s)

The recommendations of the Research and Development Committee (RDC) shall
be placed before the BUTR and their recommendations would be placed before

Ph.D. Ordinances, Gujarat University Page 3 of 45

AC/ EC for final approval. The governing rules and regulation shall be approved
by the EC of the Gujarat University on the recommendation of BUTR.

O.Ph.D.3 Types of Ph.D.

There shall be three types of students in the Ph.D. programme:
I. Regular (Full Time)
II. Part Time
III. Independent Research

3.1 Regular (Full Time)

The regular (full time) students are expected to work full time for their Ph.D. In
addition, the students who are receiving assistantship/scholarship/fellowship from
UGC/ICSSR or any other agency and/or from industry sponsored projects shall be
regular (full time) students. In the case of regular (full time) students, the Guide
shall be from the same institution where the student is doing the research work.

3.2 Part Time students

This category refers to employed persons who are admitted to the Ph.D. studies. A
“No objection certificate” from the Head of the institution where the person is
employed should be submitted along with the application of such applicants. No
fellowship or assistantship of any kind shall be awarded to such candidates.

3.3 Independent Research

On the recommendation of the RDC, the VC may permit a candidate fulfilling the
eligibility conditions and having at least 10 years of teaching experience in a
University Department or college affiliated to a University or an institution
recognised/approved by the University and having adequate publications, to apply
for pursuing his/her Ph.D. research programme independently. While seeking
permission from the VC, the candidate shall have to submit certificates from two
members of the concerned faculty of this University having experience in guiding
research testifying the fitness of the candidate to pursue independent research. All
other provisions and conditions of these rules shall be applicable to all such
students working independently. A student having registered once under a guide
shall not be permitted to submit his/her thesis independently.

O. Ph.D. 4. Eligibility:

4.1. A candidate shall be registered for the Ph.D. degree only in the Faculty in which
he/she has obtained Master's Degree with at least 55% (SC/ST 50%) or equivalent
grade in the subject from Gujarat University or any other University recognised
by the University Grants Commission (UGC).

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ii.D.D. opportunities shall be provided for doing Ph. degree. or Commerce who has taken his/her Master's degree in Economics or Statistics may be registered for Ph.D. Gujarat University Page 5 of 45 .4 A candidate who has obtained the degree of Master of Engineering with Electronics and Telecommunication. as one of the subjects of this University or of any other University.3 A candidate in the Faculty of Arts. 4.7 Interdisciplinary Research: i.5 The fellow members of the Institute of Chartered Accountants and/or Institute of Cost and Works Accounts and/or a qualified Company Secretary shall be considered eligible for registration for Ph. Computer and Information Technology. degree in Science Faculty in the subject of Mathematical Science. may be registered for the Ph. Bio-Chemistry.4. 4. A candidate applying for registration shall do so. degree in Science Faculty in the subject of Computer Science. 4.D..6 A person having a second class Master's Degree secured prior to 19th September 1991 from any recognised university with at least 10 years' teaching experience in an educational institution or professional experience in industry may be considered eligible for registration for Ph.D.2 A candidate in the Faculty of Arts who has taken a Master's Degree in Mathematics may be registered for Ph. Interdisciplinary research and admissions like Chemistry/Physics to Bio- Physics. Materials Science. degree by the BUTR on the recommendation of RDC.D. and Instrumentation and Control. Applications for research in interdisciplinary areas shall be considered on the basis of proven ability and aptitude of the candidate for such kind of research. recognised as equivalent thereto. The decisions in this regard shall be taken by the RDC. studies. Five years’ work experience in a related field is necessary for such candidates. specifying the broad field or an interdisciplinary field in which he/she intends to pursue research.D. provided that they possess a Bachelor’s Degree of any statutory University. and vice versa and similarly in Arts/Humanities/Social Sciences shall be encouraged. the subject of research being wholly or partly related to the main branch of knowledge chosen for the post-graduate degree in which the candidate has qualified. In many emerging areas that are interdisciplinary in nature. in any one of these faculties. etc. Ordinances. in the subject in the concerned Board of Studies in the Faculty of Commerce. 4. Such candidates shall have at least five years of professional experience. Ph. 4.

degree with at least five years of post graduate teaching experience with three publications in peer reviewed journals published after award of their Ph. etc.2 Assistant Professors of Gujarat University departments/schools. Guides. The Co-guide could be chosen from the same or a different department/centre of Gujarat University or from any other University/institution in India or abroad. Education.D.3 Teaching faculty working in affiliated colleges/institutions. a person holding post-graduate qualifications with five years of teaching and research experience after acquiring the post-graduate qualification and with not less than five years of teaching experience at post-graduate level and at least three publications in reputed peer reviewed journals shall be eligible to apply for recognition as Ph. Guides. degree with at least five years of teaching experience with three publications published after award of their Ph.4 In the Faculty of Medicine/Dental. 5. Gujarat University Page 6 of 45 . can apply for recognition as Ph. Medicine. 5.D.D. Science. Commerce and Management. iv. 5.D. Provided further that the VC may approve.D. Guides in the faculties of Arts.1 Professors. holding a Ph.D.. such Assistant Professors shall be approved by the VC as Ph.D. Recognition of Ph. Journalism and Communication. etc.D. including Professors (CAS)/Associate Professors. iii. 5. of Gujarat University departments/schools holding Ph. 5.D. if necessary.D. Ph. Dental and other paramedical subjects such as Physiotherapy. paramedical subjects. based on the recommendation of RDC.D. On the recommendation of RDC. who is recognised by Gujarat University. appointed as regular faculty. On the recommendation of RDC. 4.D. degree in an allied/different subject on a case to case basis. including Associate Professor under CAS. appointed as regular faculty.D. guides. holding Ph. can apply for recognition as Ph. Law.8 For foreign candidates (those who have not obtained Master’s degree or equivalent degree from Indian Universities). in peer reviewed journals. the minimum percentage of marks shall be 55% or equivalent grade in the Master’s Degree or equivalent qualification. guides of Gujarat University. Candidates who propose to carry out research work in interdisciplinary areas shall be permitted to have a Co-guide on the recommendation of the RDC. Ph.D. such faculty may be approved by the VC as Ph. Ordinances. change to another faculty/subject other than the one in which the candidate has obtained his/her master's degree. guide. Guides. O. and granting registration to such a student for the Ph.D. degree shall be considered to be recognised Ph.

5. etc.D. On the recommendation of RDC. Guide.8 VC. and (iii) Five research papers in the subject published in a refereed/indexed/ISBN /ISSN numbered journal of national/and/or international standing or refereed e-journal. give its recommendations to the VC for approval of such a person as Ph. may recognise as Ph. a person holding a Ph. guides.. guide any eminent scholar or eminent educationalist who has given his/her valuable contribution in the field. as the case may be. Ph. 5. on the recommendations of RDC and BUTR.7 In interdisciplinary/multi-disciplinary subjects. such a person may be approved by the VC as Ph. such a person shall be approved by the VC as Ph. the person should have certificates of at least five national level performances/exhibitions. a person who has qualification/s or experience/expertise in some other or related discipline/s can apply for recognition as Guide in an additional/different/allied subject and where the RDC is satisfied about the person’s merit.D.D. Degree in the subject or in a related discipline of recognised University. The following are the qualifications required for such candidates: (i) Ph. degree. Ordinances.D. guide. guide.6 The VC. teaching/research/industrial research experience or professional experience.G. On the recommendation of RDC. degree and at least two publications in reputed peer reviewed journals shall be eligible to apply for recognition as Ph.5 In the Faculty of Law. may recognise any scientist/professional associated with a recognised/approved institution by Gujarat University. degree with five years of teaching experience and research experience after acquiring the post-graduate qualifications in the faculty and with not less than two years of teaching and research experience at post-graduate level after obtaining the Ph.D.D. 5. on the recommendation of RDC and BUTR. within the territorial jurisdiction of Gujarat University and faculty members from Nationally Renowned Institutions/other universities as Ph.D. and (ii) At least five years of P. 5.D.D. Gujarat University Page 7 of 45 . Guide. or (iii) Where publications are not applicable in disciplines like Drama/fine arts.D. out of which at least three should be after getting the Ph.D.

student during the first five years of his/her recognition. may continue to guide the candidate/s already registered under him/her.e. studies of the concerned candidates.1 Intake (i) No.10 Co-guide : To accommodate interdisciplinary aspects of research.D. National Research institutions and overseas Universities. The number of students working under a co-guide shall not be taken into consideration while counting the permissible number of students registered under a particular Ph. guide must have guided at least one successful Ph. students (including students from all universities). 5. of students per guide: (a) A Ph. students who are working in interdisciplinary areas and from foreign countries shall be in addition to the above numbers.D.D..Ph. guide shall not have at any given point of time more than the following number of Ph. 5. Gujarat University Page 8 of 45 . This panel shall be prepared by invitation of expression of interest from National Laboratories. guides chosen from amongst the leading and well-known researchers in various fields. Ordinances.D.6. guide can act as a co-guide on the recommendation of RDC and with the approval of the VC.D.D. Such person/s shall cease to be approved Ph. i. failing which his/her recognition as Ph. guide. students as stated below for the first four years and thereafter the maximum number of students mentioned above shall be applicable: Ph. Norms for supervision 6.D.D.D. guideship. guide by the University. 5. guides shall have maximum number of Ph.12 A teacher who is recognised as a Ph.9 A recognised Ph. O. in case of his/her shifting to some other University. a Ph.5. they will be considered as supernumerary.D.D.D.D. Professor : 8 Associate Professor : 7 Assistant Professor : 6 (b) The students who are JRF scholars/any other fellowship holders.D.11 The University shall prepare a panel of external Ph.D. (c) Newly recognised Ph.D. guides of the University on successful completion of Ph. guide may be cancelled and in that case he/she will have to get re–recognition for Ph.

. guide for more than six months and up to one year.D. the student may be permitted to change the guide. i. and the quality of work. if he/she so desires on the recommendation of RDC. for a period not exceeding one year. Gujarat University Page 9 of 45 . and provides guidance on the nature of course work and research.D. A guide. 6. the adequacy of progress. the candidates may be permitted to register in an allied area with an available Ph.e. who will be superannuating in less than two years’ period. and make suitable arrangements for the continued guidance of the student during his/her absence. To ensure the successful and timely completion of the programme. Ph. on the recommendation of RDC. Ordinances.D. However. provided he/she fulfils the applicable criteria. a change of guide may be allowed by the VC. iii. change of topic/title of research will not be permitted. 6.D. on the recommendation of the RDC. He/she counsels the student in academic matters. guides in multidisciplinary areas. However. a guide-in-charge may be allotted from the same Department or related Department with the approval of RDC. it is essential that Ph. student.D. In case the Ph. guides and their students maintain regular contacts. ii.D. the standards expected. three months or more. iii. unless specifically permitted by the VC. The guides must give their students advance notice if they plan to be absent from the University for an extended period of time.2 Responsibilities of Guides i. guide carries the major responsibility of guiding the academic progress of the student throughout the period of study. may not take a new Ph. Under exceptional circumstances. ii.3 Change of Guides i. guide within the University jurisdiction and have a co- guide from any other neighbouring approved research institution by Gujarat University at the discretion of the VC. The Ph. if the student so desires. Professor : 5 Associate Professor : 4 Assistant Professor : 3 (d) In case of paucity/absence of approved Ph. he/she can co-guide new students up to the age of 65 years.D. guide leaves the University permanently or goes on deputation elsewhere or otherwise for a period of more than one year.D. In the case of absence of the Ph.

4 Those who qualify in the entrance test shall have to appear for Group Discussions and Personal Interviews (GDPI) at the specified University Department/School/institution based on the subject. shall be decided well in advance and notified on the university website and by an advertisement. 7. as full time.D. details of entrance test. admission shall be granted twice a year.D. etc.6 A copy of the Ph. However.D. along with the date for the entrance test.1 The number of seats for Ph.O. rules and regulations. 7. programme based on the merit position of the eligible candidates.10 An eligible candidate shall be admitted as a Ph. The first term/semester admission process shall be completed by 31st August and the second term admission process by 31st January in every academic year.7. and other details related to the Ph.D. However. the reservation shall be done on a rotation basis within and among the departments. entrance test/GD/PI/seminar shall be conducted once a year.D. group discussion and/or personal interview shall be organised by the university for those who qualify in the entrance test.Ph. part time or independent research students.8 The University shall adopt the reservation policy of state government for admission to Ph. group discussion (GD). Merit position shall be decided after completion of the entire process of entrance test.9 The admission process.7 Only the stipulated number of students shall be admitted to the Ph. personal interview (PI) and/or seminar.. student through an entrance test conducted by the University..D. Ph. i.D.D.2 The candidates seeking admission shall have to fill up the prescribed admission form given in Form I and submit the same within the prescribed date specified in the admission announcement. Ordinance. 7.D. 7. 7. Ordinances.5 Candidates desirous of taking admission in recognised/approved institutions/ affiliated colleges of Gujarat University other than Gujarat University departments/schools shall also have to appear for the entrance test. Gujarat University Page 10 of 45 .e. 7.3 There shall be a common entrance test for all eligible candidates who are interested in pursuing Ph. maintaining the overall percentage of the total number of seats. programme shall be provided to the candidates along with the admission form. 7. 7. 7. Procedure for admission 7. After the entrance test.

D. Non-resident Indians and foreigners residing/working abroad.. Gujarat University Page 11 of 45 . programme on the recommendation of the Admission Committee with the approval of the RDC. CSIR. Ordinances. Candidates sponsored under an MoU between Gujarat University and a University/Institution in India or abroad where specific clause(s) exist for registration of candidates for Ph. ICAR. iii.. M. 7. shall be eligible for direct admission to the Ph. ii. etc. Candidates who appeared in the latest GATE/CAT and have scored more than 75 percentile or 75 per cent score.D. a.7. discuss their topic. programme any time of the year. DBT. Qualified in SET/NET/ RF examinations of bodies such as CSIR/UGC/ ICAR/ICMR/DBT. The candidates who are awarded junior research fellowships (JRF/TRF) or any other prestigious fellowship from UGC.11 Exemption from Entrance Test The candidates fulfilling one of the following conditions shall be exempted from the entrance test: i. however. ICMR. group discussion/personal interview: i. provided they fulfil the requirements regarding eligibility. with the RDC. etc. programme without entrance test. The following types of candidates shall also be admitted to the Ph. such candidates shall have to give a seminar and discuss the broad area of research before the RDC. ii. etc. b. Such candidates should. degree from Gujarat University. However.Phil. degree by the university and/or those selected under international cultural/educational exchange schemes of Government of India/UN bodies. Such admissions shall not be automatic and shall be done on a case to case basis by RDC. has been done through an entrance test. iv. etc. v. prior to the admission. qualification.D.D.D. M.12 Candidates eligible for direct admission to the Ph. degree candidates from another statutory University whose admission at M.Phil. who have the required qualifications and working in academics/ research/industry for at least five years.Phil. Those students who have cleared any fellowship/scholarship examinations and are eligible to receive fellowship from national bodies. Ph.

d. Those who secured more than these desired level have to obtain more than 50% marks in the third part. Foundation of the relevant subjects in multiple choice questions (MCQ) and descriptive type questions on the relevant subject up to PG level. which will be of one hour duration. The second part of the test will consist of objective type of questions in the relevant subject for a duration of 30 minutes and will have 40 questions. English communication skill (up to 12th standard level) This part will have 60 questions and will be for a duration of 45 minutes. In the entrance test.D. will remain the same for these applicants. All the other requirements for admission to Ph.25 mark for each wrong answer. relaxation of Ph. The contents of the test will be as follows: i. This part will be evaluated only if the candidate secures more than 50% marks in the aggregate in the first two parts and individually 40% marks in each part. General analytical skill/mental ability. c.D. who is a recognised guide of Gujarat University. There shall be negative marking of 0. including reasoning. including reasoning. programme and are awarded fellowship under Quality Improvement Programme or equivalent programme to do full-time Ph.D. English communication skill (up to 12th standard level) iii. The first part of the test will consist of objective type of questions covering: i. 7.13 Procedure for conduct of Entrance Test (a) Structure of the Test All those who are not exempted from the entrance test will be required to take the entrance test. Gujarat University Page 12 of 45 . The third part will be descriptive type of questions on the subject. In case a teacher. ii. ii. The format of the entrance test will be similar to that of National Eligibility Test of UGC or CSIR and Gujarat State Level Eligibility Test (SLET).D. Teachers working in government/aided/unaided institutions having at least three years of continuous teaching experience at degree and/or post-graduate level in the subject concerned and granted leave for pursuing Ph. General analytical skill/mental ability. Ordinances. receives funding for a major research project with the approval of Gujarat University. the fellows selected for the project as per the guidelines of the funding agency will also be exempted from entrance test and GDPI.

Validity of the merit list shall be only for the concerned academic year. Alternatively the admission process. 5% will be given to the students of reserved categories (SC/ST) as per UGC norms. However. if some such students are interested in taking the course they can Ph. group discussion and personal interviews may also be conducted by the admission committee of the department. relax these conditions on a year-to-year basis. O. the same shall be filled from the merit list/s of candidates who could not be granted admission in the first term for want of vacant seats. The course work shall be treated as pre-Ph. 8. preparation. Content and Evaluation 8.2 The students who have completed M. At the time of GDPI the candidates are expected to discuss their research interest/area with tentative area of research.1 The admitted students shall be required to undertake course work organised by the University/Research Centre/institution as the case may be.D.Phil. The admitted candidates shall have to pay the prescribed fees within seven days from the date of offer of admission.D. The candidates who clear the entrance test shall be required to appear for GDPI. one or two research guides. the other committee members shall be nominated by the VC. with the approval of the RDC.8. shall be exempted from the course work. The candidates who have cleared NET/SLET and those who are exempted from the entrance test shall also have to appear for GDPI. based on the performance in the GDPI.Ph. the University may.D. Admissions shall be given based on the above merit lists. failing which the seat shall be allotted to the next candidate on the merit list. Other than the head of the department. Ordinances. (c) Preparation of merit list The University shall bring out merit lists of candidates for each subject. Gujarat University Page 13 of 45 . Full-time. If vacancies arise in the second term. students shall be required to go through the course work for one semester. if deemed fit. If enough number of candidates do not qualify in the entrance test. for each category. an outside subject expert. part-time and independent Ph.D. Course work – Credit. (b) Group Discussion/Interview/Seminar Group discussions and personal interviews (GDPI) shall be conducted separately for each subject by a committee consisting of the head of the department/school.

The passing criteria for each subject/paper shall be 45% marks with an aggregate of 50% in both the papers. for which due credit shall be given to them. The students who are admitted to the Ph. iii. However. teaching schedule and evaluation within the broad framework given below: i. seminar presentation. programme.5 The evaluation of the course work shall be continuous. report writing.D. Out of the 60 hours. 25 hours shall be devoted to review of the subject/lab work. Four credits (60 hours) for subject specific course work. seminar. the detailed norms shall be decided by the department/school/institution. 8. 8. review of published research. review of research papers. etc. iv. seminar/lab work and other academic activities including teaching in the Department/School.D. Ph. Gujarat University Page 14 of 45 . if found necessary. Those who fail to get the minimum pass marks shall have to reappear in both the papers or a single paper as the case may be. computer application. The concerned department/school/institution shall decide the details of the course work. faculty-wise. Ordinances. ii.6 The course work may also be carried out by the students in a sister department/ institutions either within or outside the University. The department/school/institution shall arrange for the course work of such students.4 The course on “Research Skill” shall be common for all Ph.D. For all other students. The examination may be conducted online or any other method as decided by the department/school/institution.D. including JRF. One credit (15 hours) for field work. Five credits (75 hours) for “Research Skills” which includes research methodology. communications skills. 25 hours for seminar in different contemporary and development issues in the subject/lab work and 10 hours shall be for review of research papers in the subject. The details of the specific subject shall be decided by the department/school. instrumentation. etc. tools and techniques for research and experimentation. course work is compulsory. programme in the second term shall do the course work in that term itself. internal and external. 8. quantitative methods. students within the same faculty and shall be conducted at a central place.3 The course work shall carry 10 credits (one credit equal to 15 hours). do so. 8.. with the approval of the RDC. At the end of the course work all the students shall have to appear for external examinations in the above two papers. Field work. and those who are getting direct admission to the Ph. shall form part of continuous and internal evaluation.

9 Part-time/independent students shall be required to take at least six months’ leave from their duty to complete the course work or adjust their course work during the weekends if it is feasible at the University level.D. a certificate regarding course completion shall be given to the student.4 Notwithstanding anything contained in this ordinance. 9.10.D.7 Regular (full-time) students shall attend their respective departments and/or laboratories according to the pre-arranged time-table and the records of their attendance shall be maintained by the concerned Guide/s. degree in an interdisciplinary subject/approach provided that his/her guide is qualified with the required specialization(s) for the purpose.8.D. 9. the guide and the co-guide can be chosen from allied subject/s from the same Department/School or other institutions. Allocation of Research Guide 9. O.3 The RDC shall finalise and communicate the name of the guide and co-guide wherever applicable within a month of admission of the student. 9.10 After the successful completion of the course.Ph.2 The allotment/allocation of guide shall not be left to the individual student or guide.D.9. required infrastructure. studies in the University. 9. 9.7 In order to promote interdisciplinary research. however.5 The workload of Ph. the number of students per faculty. if found feasible. studies. research interest of the student as indicated in the interview.D. no guide or co-guide shall be under an obligation to accept any student for Ph.1 The candidates figuring in the merit lists shall not have any automatic right for allocation of guide and enrolment for Ph. O. Ph.6 A candidate shall be allowed to conduct research study for Ph. 8. Ordinances. The RDC shall have the sole authority to decide the allocation of guide to a student subject to availability of academic resources including the availability and acceptance by the concerned guide.D. D. 8. Duration of the programme 10. 9. guide shall be determined on the basis of the policy formulated by UGC or any other competent body from time to time. consider the choice indicated by the student in the application. Gujarat University Page 15 of 45 .1 Minimum duration of the programme after which the thesis can be submitted: Ph. This shall be subject to availability of seats/guides/resources. The RDC may.

12. Full time : Four semesters/terms (two years) 2.e. their Ph. when the candidate is admitted to the Ph. After the title clearance by RDC. (Format given in Appendix II). theory and research methods/techniques proposed.D. 12.1 The candidate should submit the Ph. the student should submit a synopsis in English. (Guidelines given in Appendix I). programme. registration shall be confirmed. O.D. O.3 The student shall be required to finalise and submit a brief research proposal of about 1000 words containing the title. through the guide. Gujarat University Page 16 of 45 . etc. the student shall have to get the entre thesis translated into English at his/her cost and submit two sets of the same. 12. the University shall notify the student about approval of the topic of the thesis.3 Before submitting the final thesis. the student will be required to fill up the registration form with the required fees. 11. thesis in English except when it is related to an Indian language or a modern European/Asian language. place of research. bibliography. 11. i. references.D.2 A student admitted to the Ph.Ph.D. Part time : Six semesters/terms (three years) 3.D.D. where the thesis should be in the language concerned. significance and scope of the topic.4 Once the topic and the guide are finalised.Ph. The registration form is given as Form III. Where such permission is given by RDC.. 12.D.1 As soon as the students are admitted to the Ph.11. The RDC shall either confirm the acceptance of the research proposal or ask the student to make changes. Ordinances. as also in the electronic format. Ph. programme after payment of fees. 12. even in the case of languages. Language of the thesis 11. they shall be provisionally registered for the programme. programme as per the procedure described earlier shall be registered as a Ph. 1. student by the University. Independent : Six semesters/terms (three years) The duration of the programme shall be from the date of provisional registration.2 Exceptional cases may be considered by RDC for writing the thesis in Gujarati language.5 After the title clearance of the research proposal.D. This process shall be completed within the first term/semester of provisional registration. Procedure for Registration 12. The period of registration shall start from the date of admission..D.

D. the registration of the student shall be cancelled. No.500/.2.090 13.000/-.) 1 Tuition Fees 1.000 5.D. The fees once paid shall neither be adjusted nor refunded even if the student withdraws from the programme. in a thesis covering a wider field. (Re-registration for Regular Students Rs.D.) (Fees in Rs.5. Details of Fees Regular Students Foreign Students (Per Semester/Term) (Fees in Rs.500 7.000/.and Foreign Students Rs. Any future revision of fees payable by the Ph. students. D. students shall have to pay the prescribed fee in two semesters/terms every year till the date of submission of the Ph.D.13.6 A registered Ph.D. students shall also be applicable to the existing Ph.7 A student shall not be permitted to submit a thesis for which a degree has been conferred on him/her in this or in any other University. 13. 13. thesis.D.750/-. Ph. student shall not be allowed to pursue any other course/programme from any University simultaneously. Fees Payable by the Ph. If any such violation is noticed.D.500/-.12.500/-wherever applicable.10. But a student shall not be precluded from incorporating any work which he/she has already submitted for a degree in this or any other university.2 All Ph.) (3) Other fees: Sr.1 The students to be admitted to the Ph.000 Computer fee 3 Library Fee 500 500 4 Gymkhana Fee 20 20 5 WDC Fee 10 10 6 Youth Welfare Fee 30 30 7 Union Fee 10 10 8 Sports Fee 20 20 Total 5.and Foreign Students Rs.2. 12. Ph. student (1) Admission Form & Processing fees: Rs. Ordinances.and Foreign Students Rs.500 2 Term Fee including lab & 3. O.D. (2) Registration fee to be paid (once): Regular Students Rs. programme shall have to pay the prescribed fees as stated above or as modified by the Executive Council from time to time.500/.090 (4) Synopsis Fee (To be paid at the time of submission): Regular Students Rs. Gujarat University Page 17 of 45 . provided that he/she shall indicate in a written statement accompanying the thesis any work which has been so incorporated.

degree in any of the following institutions: (i) All the Schools/Departments/recognised and approved centres of Gujarat University. Social Sciences and Mathematics.D. The recognition for conducting research shall be valid for ten years and the Expert Committee may renew it after due inspection. registration of a student is liable to be cancelled for any of the following reasons: (a) Consistent lack of progress in research. CSIR. research may be recognised for doctoral research by the Executive Council based on the recommendation of an Expert Committee/Local Inquiry Committee appointed by BUTR in the branch of study/subject concerned. D. Cancellation of Registration: The Ph. O. (ii) Colleges affiliated to the University/or any other institution and having necessary facilities to carry out Ph.O. Gujarat University Page 18 of 45 . etc. Humanities. DRDO.14. In respect of Scientific and Technical Research. ICSSR. etc. (vi) Foreign Universities and R&D Labs duly recognised by the University or with which MOU exists. (iii) Regional Research Institutes recognised by the University. Ph.15.D. (iv) National Research Institutes under ICMR.. DAE. candidates may conduct their Research at R&D labs/institutions recognised by this University but not necessarily located in the territorial jurisdiction of the University. (c) Non-submission of the thesis within the stipulated period. (vii) With regard to the Ph.D. candidates may be permitted to pursue research from their place of work/residence in respect of Humanities. Ordinances. IIA. Management.. Institutions where research can be done: A candidate may be permitted to pursue research for the Ph. Ph. duly recognised by the University as having necessary facilities after due inspection by a Committee.D. and all Government of India Research Institutes of National importance deemed to have been recognised as Research Centres. programme under part time and independent registrations.Ph. centres of research for Social Sciences.D. (b) Violation of discipline and conduct rules of the Institute/Department/ School/University.D. (v) R & D labs of public and private sector undertakings. NGRI.

but the person shall be exempted from writing the entrance test and GDPI/seminar.D.2 In case the student fails to submit the thesis within this period he/she shall have to get re–registered. permit to change the topic/title already given within a period of one year from the date of registration. BUTR shall consider such requests under compelling circumstances on the recommendation of RDC. Period of registration – norms for extension 16.16. When such a change is permitted.Ph. This period may be extended by two years based on the request of the student on valid grounds. Ordinances.. title clearance. O. by the VC. For re–registration.D.D. the thesis shall be submitted only after two (for regular students) or three years (part time and independent) from the date of approval of such change of topic/title.: In the case of request for interchange from regular student to part time/or part time to regular student.D.D. on the recommendation of RDC. Ph. submission of proposal. (d) Non-conformity with the regulations of the programme. the rules of registration applicable to a fresh applicant shall have to be followed. Change in the type of Ph. including course work.D.18.Ph. thesis. 16. the RDC may. O.Ph. student shall be registered for a maximum period of five years and part time/independent students for a maximum period of six years from the date of provisional registration.1 A full time Ph. If a change of topic/title becomes necessary. However. (e) Giving false information at the time of application/admission. in consultation with the guide. (f) Registration may also be cancelled on the recommendations of the RDC on account of lack of progress as reported by the guide and also after giving due opportunity to the student for defending his/her case. O. etc. synopsis. on the recommendation of the guide. under very special and compelling. circumstances the VC may grant a student a grace period of 90 days to submit the thesis after the expiry of the extended period. Gujarat University Page 19 of 45 .17.D. Change of Topic and Title: A student shall select and finalise the research title within a period of six months from the date of provisional registration. (g) Registration of the candidate shall be automatically cancelled if he/she fails to submit the Ph. thesis within five years from the date of provisional registration in the case of full-time candidates and six years from the date of provisional registration in the case of part-time/independent students.

if any.O. student shall produce a thesis within a reasonable time as stipulated by the university. writing.D. 20.D. Gujarat University Page 20 of 45 .2 The Ph. Ordinances. 20. The report shall include an elaborate description of the reading. the Ph. obtained. programme culminates with the submission of a thesis of a substantial work of original research carried out by the student under the guidance of the guide. student shall publish a minimum of one research paper in a refereed journal before the submission of the thesis for adjudication and produce evidence for the same in the form of acceptance letter from the publisher or the reprint/copies of the publication. 20.20.3 The student shall state generally in the preface and specifically in notes. Only after the guide’s approval regarding the satisfactory progress of the work.6 All the relevant documents shall be submitted at the time of submission of the thesis.1 After completion of research work to the satisfaction of the guide.1 Submission of Progress Report: The registered research students have to submit progress reports after every six months. 20. 19. 19. Progress Review: 19. O.5 The Ph. data collection or any other work done in relation to the research. The student can also mention difficulties encountered. student shall have attended and presented at least one paper on his/her research work in a national/international seminar/conference. if any. the sources from which the information is derived.4 The Ph.D. and the portion of the work the researcher claims as original. It is expected to be potentially fit for publication and should stand peer review.D. the animal and human ethical approvals. Ph.D.Ph.3 The RDC shall meet to review the progress of the Research Programme of the student at the end of every term/semester.D. 20. the student shall be allowed to continue his/her research in the next term/semester.D.2 The guide is expected to certify the report and mention in unambiguous terms whether the progress is satisfactory or not and whether the work done during the period under consideration is relevant and adequate or not.19. before the submission of the thesis.Ph. Research Process 20. the extent to which the work of others has been made use of.

22. Gujarat University Page 21 of 45 . 21. The synopsis shall be placed on the University website.Ph. c. Along with the thesis five copies of the abstract should be submitted.D.000/-(Foreign Students Rs. nature and scope of the work done. chapter-wise brief account of the work done and overall conclusions.4 The final thesis shall be presented in accordance with the following specifications: a.22 Format of the thesis 22. A margin of one-and-a half inches shall be on the left hand side. to the university. 22. Associateship. Ph. student may submit the synopsis after a minimum of three semesters of admission and the thesis after a minimum four semesters. The expected length of the synopsis is ten double-spaced A-4 size pages.4 A full time Ph. It shall (a) state the objectives.10. and (d) bibliography.000/-). through the guide and head of the department. The paper used for printing shall be of A4 size.1 A synopsis is viewed as a mini version of the thesis. 21. student may submit the synopsis after a minimum five semesters of admission and the thesis after a minimum of six semesters.D.O. Fellowship or other similar titles and that the thesis represents independent research work on the part of the student.2 Every student shall submit with his/her thesis a certificate from the guide under whom he/she worked.3 The student shall submit 18 copies of the synopsis of his/her thesis with a fee of Rs. The printing shall be in a standardized form on one side of the paper and in one and-a half spacing. 22.5. student shall submit all the necessary research work stated above and produce evidence for the same in the form of acceptance letters from the publishers or reprints/copies of the publication. (c) state the contribution made to the body of knowledge on the subject. along with soft copies of the synopsis. It shall provide a clear idea about what the thesis is. Ph.3 The thesis shall be submitted in a compact bound form along with a soft copy.2 The synopsis shall contain introduction. Ordinances.D.5 A part time/independent Ph. 21. that the thesis submitted is a record of original research work done by the student during the period of study under his/her supervision and that the thesis has not previously formed the basis for the award to the candidate of any Degree. The synopsis shall be in English. b. (b) state the principal conclusions.D. 21. 21. D.1 The Ph. O.D. Submission of Synopsis: 21. Diploma.

through the guide and the Head of the University Department/Head of the Institution. name of the student. make a pre- Ph. a maximum of two extensions of three months each may be given by the VC on the recommendation of RDC. name of the guide. as also pay the required fees again. O. This is optional and shall be done only with the permission of the guide. d. place of research and the month and year of submission shall be printed on the title page and the front cover. Ph. In that case.24 Appointment of Examiners 24.5 Supplementary papers to the thesis. 22. Ph.5 The colour of the cover should be preferably dark. it can be done only with the approval of the RDC. 22. Medical and Science Faculties: Ideally.4 The student shall submit four copies of the thesis along with soft copies in read only format to the University through the guide. 23.D.3 If the student fails to submit the thesis within six months from the date of submission of the synopsis. if she/he chooses.D. Submission of the thesis 23. D. thesis” on the top.1 The procedure for the appointment of examiners shall be undertaken soon after the candidate submits his/her synopsis. name of the student. If the student wants to submit the thesis thereafter. the student shall have to submit the synopsis afresh. O.6 The thesis shall also contain certificates as per the proforma given in Appendix III. For Commerce and Management. 23.2 The thesis shall be evaluated by two external examiners for the respective faculty as shown below: i. the student may. degree.Ph.D.2 The thesis shall be submitted to the University for evaluation not later than six months after the submission of the synopsis. one examiner from India and one from outside India or both the examiners from outside the State of Gujarat. The title of the thesis. 23. Gujarat University Page 22 of 45 . month and year. Ordinances. 23. presentation in the department/university that may be open to all faculty members and research students for getting feed back and comments which may be suitably incorporated in the thesis under the advice of the guide. 23. 24.D. Side cover should mention “Ph. printed copies of any contributions to the knowledge of the subject or of any cognate branch of science that may have been published in journals or periodicals may also be included along with the thesis or given as bibliography.1 Prior to submission of the thesis.

degree in the present form. the guide and co-guide may either prepare a joint report or separate reports. students.1 The university shall complete the process of evaluation of the thesis within a period of one year from the date of submission the final thesis. In case both the external examiners have not commended the thesis (not considered the thesis acceptable for Ph. from the above list. 24. • The thesis to be accepted for the award of Ph. the VC shall nominate a third examiner.D. as per the above norms.D.D.D. Ordinances. 25.D. then the thesis shall be rejected and the registration cancelled.D. 25. degree in one of the following terms: • The thesis to be accepted for the award of Ph.5 Opinion of examiners on evaluation of the thesis: i. to be answered at the time of viva voce. The VC shall appoint two examiners.25. Ph. O. five from India/and or five from abroad. In the case of independent Ph. • The thesis is rejected. • The thesis be revised and resubmitted for evaluation. Gujarat University Page 23 of 45 .3 The RDC shall prepare a list of 10 external examiners. ii. 25.Ph. If the thesis is commended (approved) by both the external examiners. Evaluation of the Thesis: 25.3 The Examiners who evaluate the thesis shall report on the merit of the student’s thesis for the Ph. guide from any concerned department of the University. each examiner may seek clarifications/questions. degree after minor corrections/revisions. based on the recommendation of RDC.D.4 The format of the examiner’s adjudication report is given in Appendix IV.2 The evaluation shall be done by two external examiners and the guide. which shall be sent to every examiner while sending the thesis. 25. Where there is a co-guide. degree). ii. For other faculties : One examiner from the State and one from outside the state. who shall be a Ph. if any. • The thesis can be passed after obtaining clarifications at the time of viva voce.D.

the University may. Ordinances. to start the process of thesis evaluation afresh. send the thesis to another external examiner from the panel prepared by the University. duly certified by the guide. one of the external examiners has not commended the thesis. it shall be rejected and the registration cancelled. and on receipt of communication from the University. with the approval of RDC. 25. 25. 25. In case of undue delay by the examiner to send the report.7 If the Examiner/Examiners explicitly suggest/s the need for revision and re- submission of the thesis for further examination. 26. Gujarat University Page 24 of 45 .2 In cases where the thesis has been approved. the process of thesis evaluation gets cancelled.26. If the third examiner commends the thesis. In case. the candidate shall submit the synopsis again. 25.Ph.D. who shall be appointed by the VC for conducting the viva voce examination. then the thesis shall be again referred to a third external examiner appointed by the VC. 26. In the absence of such a statement or if the examiner concerned specifically instructs that the revised thesis need not be sent back to him/her. Viva Voce: 26. the same shall be made by the student before the viva voce examination and certified by the guide. then the revised thesis. shall be sent to the same examiner/s for further evaluation.1 On receipt of satisfactory evaluation reports. if found in order. If the third examiner does not commend the thesis. iii.8 Where the student has been asked to revise/resubmit the thesis. the same shall be done within the shortest possible period and in any case not later than one year from the date of the communication regarding the same by the University. either in hard copy or through authenticated e-mail or fax. the student shall be allowed to appear for the viva voce examination.D. and the student shall be allowed to appear for viva voce.9 In case the candidate fails to submit the revised thesis within one year.3 The guide shall fix the date and time of the viva voce in consultation with the external examiner. the guide shall coordinate the conduct of viva voce for the candidate. O.6 If the examiner/examiners insist/s on any correction/revision to be made in the thesis.D. along with the fees. student shall undergo a viva voce (oral examination) where he/she shall defend the research work in the thesis. either in India or abroad as the case may be. Then. the Ph. the revised thesis duly certified by the guide shall be examined by the RDC and accepted.10 The external examiners are expected to send the evaluation report within two months from the date of receipt of the thesis. 25. The guide shall give wide publicity and at least 10 working days’ Ph.

the external examiner and the guide shall conduct the viva voce. for the award of the degree based on a. If the student fails to take viva voce within three months on valid grounds.7 The student who is successful in the viva voce examination shall be declared to have qualified for the Ph. registration shall stand cancelled. in consultation with the RDC to conduct the viva voce. the VC may permit two three-month extensions on specific request/s from the guide though the RDC. 26. 26. The student shall not be declared eligible for the degree unless all the Examiners unanimously declare him/her eligible for the degree. the evaluation of the student’s performance in the viva voce examination. In case the viva voce Examiner is not in a position to travel to the University.9 If a student does not satisfy the Examiners at the viva voce examination. 26. as per the format given in Appendix V. degree. 26. with the permission of the VC on the recommendation of RDC. the Ph. Gujarat University Page 25 of 45 . a third (external) examiner from within India shall be appointed by the VC. The maximum time limit for conducting viva voce shall be three months from the date of receipt of evaluation reports from the examiners. The student shall make a 30-minute presentation about the research work. 26.D. notice for scheduling of the examination. Ordinances. who shall then conduct the viva voce (closed door).8 The student shall. After the presentation. The guide shall notify about the presentation well in advance. 26.6 If the student passes the viva voce examination.4 The viva voce shall be held on any working day of the University. the guide shall introduce the External examiner. the reports of the examiners who adjudicated the thesis and b. wherein teachers and students and research scholars in the related fields shall be invited. thereafter. he/she shall be re-examined after a period of not less than three months. 26.D.10 In the event of both the external examiners being unavailable for the viva voce. Ph. If the student fails to take the viva voce even after the extension/s.D.5 In the viva voce. the guide can arrange a viva voce with the participation of the external examiner through video- conferencing or at a place convenient to the examiner. the viva voce examiner and the guide shall consolidate the recommendations and submit the same to the University. give a public presentation of the thesis in the University on the same day.

title of the thesis and an extended abstract shall be placed on the University website by the University. shall declare the result.D.D.O.3 If any differences of opinion/dispute develop between the student and the guide at any time during the course of the research work. Ph.D. D. a translated version of the same into English shall be submitted as above.2 One copy of the thesis shall be placed in the University Library and one copy shall be sent to National Library. thesis and subject/faculty shall be mentioned in the Notification. students shall be entirely responsible for any duplication or plagiarism or piracy occurring in the thesis.1 The students shall follow the rules and regulations prescribed by the University from time to time. The University shall have the right to modify. Gujarat University Page 26 of 45 . 29. 29.2 The Ph. In the case of a thesis written in a regional language.D. O. The student’ name. change or add to the rules and regulations which shall be binding on the students. programme. within a period of 30 days. the University. Ph. Ordinances. the Registrar. a hard and soft copy each of the Ph.D.27.1 Following the successful completion of the evaluation process and announcement of the award of the Ph. the decision of BUTR in the matter shall be final and binding on the student and the guide. the student shall submit.D. the student shall be held accountable for the irregularity and this may even lead to cancellation of the degree. degree after the viva voce. 28.Ph. Award of degree 27.D. O. In case any such acts are detected even after the award of the degree.D. degree after fulfilling all the academic requirements prescribed by the University.D.2 The Ph. thesis to the UGC and the Commissioner for Higher Education. 27. degree shall be awarded in the discipline of the Faculty in which the student is registered for the Ph.1 A candidate becomes eligible for the award of the Ph. through the University. 27. Government of Gujarat. Deposit of thesis with the UGC and the Commissioner of Higher Education 28. The title of the Ph. The decision of the University in this regard shall be final and binding on the student.Ph.3 If the thesis is recommended for award of the Ph. for record and for hosting the same in INFLIBNET accessible to all Institutions/Universities.28. with the approval of the VC.D.D. 29 General Rules applicable 29. even if they are not included in these Ordinances. A certificate to this effect shall be issued by the Registrar to the successful student.

research. (ii) A full time qualified Librarian with supporting staff. Ph.. Ph. Rules for recognition of an Institute/College/Centre/ Laboratory/Library/Museum for Ph. recognition is sought.D. etc. research shall apply to the Registrar in triplicate with application fee at the prescribed rate. which require recognition to conduct Ph.D.. (iii) Adequate staff for running and maintenance of the range of equipment needed for research. (iii) Adequate reading room facilities. In such cases the applicant institution shall have to bear the total cost of T.D.A.O. etc.D./D. and shall inspect the availability/adequacy of the following facilities.3 A team consisting of at least two experts shall visit the Institute/College/Centre/ Laboratory/Library/Museum. (c) Details of Manpower (i) A full time executive-in-charge of administration of the Institute/College/Centre/ Laboratory/Library/Museum.1 The Institute/College/Centre/Laboratory/Library/Museum.A. 30. together with three copies of a report containing various information required.000) and journals (about 10) of national and international standard on the subject and allied fields of study. 30.. (ii) Adequate staff for fabrication of specialised equipment needed for research. (ii) At least one person who has been recognised as guide in the subject/discipline in which Ph. Gujarat University Page 27 of 45 . of the visiting team from the University in connection with the inspection. in addition to the application fee. before the 30th July every year.. wherever applicable: (a) Library Facility (i) A library with adequate number of books (about 2. etc.30. which is non-refundable. Ordinances. etc.D. 30.2 The BUTR may also consider applications from outside the territorial jurisdiction of the University. (iv) Digitalisation facilities (b) Lab Facility (i) A Laboratory with adequate equipment and space.

The recommendation of the BUTR shall be placed before the Executive Council through the Academic Council for approval. (ii) Nature and type of building/s. but each eligible faculty/professional member from such institutions may get himself/herself recognised as approved guide by the University as per the procedure for recognition of Ph. guides.5 The recognition of the institution shall be subject to renewal on the basis of a report submitted by a team consisting of at least two experts who shall visit the Institute/College/Centre/Laboratory/Library/Museum. 30..4 The committee shall submit its report to the University with full details covering the above aspects along with its critical observations and recommendations. Gujarat University Page 28 of 45 .6 Recognition shall be accorded for a period of 10 years. infrastructure facilities. guides. whether owned/leased along with their details.D. 30.7 It should be noted that even though the University may recognise an affiliated college. of the institution. library/museum for research work for the award of Ph. etc. (d) Details regarding land and building: (i) Areas of the land.) (iii) Any other financial sources (with details of magnitude and.D. nature) including interest from fixed deposits. their faculty members shall not be automatically considered as approved Ph.. laboratory. centre.D. for the purpose. Periodical inspection of such centres shall be arranged by the University on a case to case basis to ensure the quality of infrastructure for research available with the institution. 30. Ordinances. (e) Details of financial resources (i) Recurring grant received during the year previous to the visit and in the visit year (if available) (ii) Non-recurring grant/grants received during the year previous to the visit and in the visit year (if available. (iii) Details of class rooms. office space. institution. if any. subject to renewal on the basis of a report on the activities of the institution to be submitted along with a non-refundable renewal fee at the prescribed rate. which shall be submitted to the BUTR for further course of action.D. 30. Ph.

methodologies and techniques to be used. Ordinances. The expected length of the research proposal is six to eight double-spaced A-4 size pages. iii. and vii. Both the guide (and co-guide. rationale and significance of the study. if any) and the student should sign the proposal. iv. The name of the researcher and the guide (and co-guide. plan of research. if any) and the topic of research should be printed at the top. Appendix I Submission of Research Proposal Along with the application form given in Form II for title clearance the student has to submit eight copies of his/her research proposal.D. a survey/field work/experiment of work done in the research area and the need for more research. ……………………………………… Ph. ii. The proposal shall cover the following aspects: i. Gujarat University Page 29 of 45 . bibliography. a statement of aims and objectives. vi. the kinds of conclusions expected and their possible value. v.

…………………………………. (subject) ………………. ……………………………………… Ph. …………………………………………. The Co-Guide : Prof... Registrar (Ph..D. The details of your admission are: 1. Yours faithfully Registrar Copy to: 1. The Dy. Guide : 4. Gujarat University. The Guide : Prof. Your place of research will be………………………………………….. Subject : Your application for Registration for Ph./Kum. Date of Registration : 6. Co-Guide (if applicable) : 5. D.(Faculty) has approved your research topic as it is/with modification/s as follows: 2... 2. Ordinances...). 3.. Please note that your admission will be governed by the University rules for the Degree of Doctor of Philosophy (Ph. dated . Subject : 2. Programme Ref : Date : To ………………………………….……………………… I am happy to inform you that the Research and Development Committee (RDC) of Gujarat University in …………. …………………………………. Gujarat University Page 30 of 45 .D.D. Appendix II Confirmation of Registration for Ph.. ……………. Your admission is now confirmed as per the University’s Ph. Faculty : 3.. 4.D Unit)./Dr./Dr. Period of Registration : from ……………………… to ……………. Dear Shri/Smt. 3.. Rules.D..

.. I shall be solely responsible for any plagiarism or other irregularities. Ordinances. and has not formed the basis for the award of any degree..... Gujarat University Page 31 of 45 .. To the best of my knowledge: (i) the candidate has not submitted the same research work to any other institution for any degree/diploma..... …………….. submitted by me for the degree of Doctor of Philosophy is the record of research work carried out by me during the period from……………………………to …………………........ (Guide) Place: Date: ----------------------------------------------------------------------------------------------------------- Declaration by the Candidate I declare that the thesis entitled …………………………………………………………....... if noticed in the thesis... Fellowship or other similar titles (ii) the thesis submitted is a record of original research work done by the student during the period of study under my supervision.... I further declare that the material obtained from other sources has been duly acknowledged in the thesis.............. Signature of the Candidate Date : …………... fellowship. associateship... Ph... and (iii) the thesis represents independent research work on the part of the student..D... ............ diploma...……........... under the guidance of ……………………………... thesis CERTIFIED that the work incorporated in the thesis …………………………………… ………………………………………………………………………………………(Title) submitted by Shri/Smt. Associateship./Kum …………………………………………………………… was carried out by the candidate under my supervision/guidance...D.... Appendix III Certificates to be incorporated in the Ph...... titles in this or any other University or other institution of higher learning.

Appendix IV (Form to be sent to all the examiners of Ph. AHMEDABAD 380009 Ph. 6. THESIS ADJUDICATION REPORT 1. Gujarat University Page 32 of 45 . Name of the student : 2.D. If yes. Title of the Thesis : 4. kindly also send a list of questions/clarifications to be asked in the viva voce. Name and Address : of the Examiner 5. thesis along with the thesis) Note: The external examiner may kindly arrange to send the adjudication report to the University within two months of receipt of the Ph. thesis.D. Recommendations of the Examiner (please select one of the following): • The thesis to be accepted for the award of Ph.D. Whether a sealed cover having questions to be asked to the student at the time of the viva voce is enclosed : Yes / No 7. along with the adjudication report. GUJARAT UNIVERSITY NAVRANGPURA.D. • The thesis be rejected. degree in the present form. Ph. Ordinances. • The thesis be revised and resubmitted for evaluation.D. • The thesis to be accepted for the award of Ph. degree after minor corrections/revisions • The thesis can be passed after obtaining clarifications at the time of viva voce. Discipline / Subject : 3.D.

explanations. Aims. captions. etc.D. ii. In case correction/revision/modification/clarification are required. iii. if any. The detailed report as requested is required to decide if the candidate is eligible to take the viva voce. Originality and timeliness of the work. 9. (Signature) Name: Date: Encls: sheets Ph. Literature review and its relevance to the research work. Gujarat University Page 33 of 45 . objectives and the scope of the research work and if they were well- defined. Research methodology/experimental work and innovations adopted iv. In addition to the above. 10. vii. Analysis and adequacy of data. viii. Results/findings of the work.8. writing style. Thesis presentation with regard to arrangement of chapters. Whether the thesis could be published in the form of a book/papers at international level. figures. language. ix. titles. vi. Scope of further research in the field. Ordinances. references and freedom from irrelevant material/errors. please also enclose a detailed report on a separate sheet of paper for which you may take the following into consideration: i. by using standard/innovative methods. v. kindly give a list of items to be covered.

.. We have conducted the viva voce of the Ph. thesis entitled : ……………………….... The performance of the candidate was satisfactory/unsatisfactory..... ...... We recommend that he/she should not be awarded the Ph. Degree..... Ordinances.... *(tick which is applicable and delete which is not applicable) ………………………......... ………… ----------------------------------------- (Guide) (External Referee) Name and Signature with Seal and Stamp Name and Signature with Seal and Stamp Ph...../Kum... *The performance of the candidate was unsatisfactory....... was conducted on ……………………. on ……………………… *The performance of the candidate was satisfactory... The viva voce be arranged again on …………………. Gujarat University Page 34 of 45 .D..D..... Appendix V Consolidated Report of the Referees on the Viva Voce The viva-voce of Shri/Smt... ……………………………………………………....... We recommend that he/she be awarded the Ph....D.(day and date)...... ………………………........…………………………………………………………………… in the Gujarat University/or at ...D.... Degree.

9. seminar of Shri/Smt. 2. 10. Gujarat University Page 35 of 45 . 3.. 12... 8. Name of the person Signature 1. Date of seminar ………………………Time ………………Venue …….. Ph.. 4. 11.D. Ordinances. Subject …………………………………………………………………………………….. 6. Appendix VI GUJARAT UNIVERSITY (Attendance Sheet of Public Seminar by the student) Ph./Kum……………………….………………. Names of persons who attended the seminar. 5. 7.…………………………….D.

A proforma for giving the recommendations of the committee is given below: UNIVERSITY GRANTS COMMISSION SELECTION & AWARDS BUREAU SOUTH CAMPUS OF DELHI UNIVERSITY BENITO JUAREZ MARG THREE MEMBER ASSESSMENT COMMITTEE REPORT FOR UPGRADATION FROM JRF AND SRF UNDER THE SCHEME OF JRF IN SCIENCE.D. JRF IN ENGG. ____________________________ JRF working at the Department pf ________________ University / Institution / College _______________ on completion of two years on date____________.F. HUMANITIES AND SOCIAL SCIENCE. & TRF / RA TO FOREIGN NATIONALS Assessment for up gradation of Mr. CONSTITUTION OF THE COMMITTEE (Name and Designation) (ONE OUTSIDE EXPERT OF CONCERNED SUBJECT) 1. vide circular No. Appendix VII Conversion of JRF to SRF UGC has. Gujarat University Page 36 of 45 ._______________________ Date of joining: Ph._______________________ 3.19-1/2002(SA I) dated September 24./Mrs. Ordinances.: Date of Meeting: Time: VENUE OF ASSESSMENT / INTERVIEW: Ph. 2009 permitted upgradation of Fellowship after the completion of the first two years of JRF at the University/institution/college level by constituting a three member committee in which one outside subject expert is mandatory. ______________________ 2. registration No. & TECH.D.

Gujarat University Page 37 of 45 . and also the fact that he / she has published work to his / her credit the committee makes the following recommendations./Ms. Mr. ____________________ may be upgraded from JRF to SRF w.f.e. Ordinances.The Committee assessed the progress of the candidate through their presentation followed by interview and recommended as follows: (Satisfactory / Good / Very Good / Excellent) (Strike out whichever is not applicable) In view of the outstanding very good / satisfactory performance of the JRF.D./Mrs. _____________ Signature Signature Signature Date Name Name Name of the Supervisor Head of Department Registrar/Director/Principal (Seal of University/Institution/College) Signature of outside Expert Date Name of the Expert Ph.

Name in full (in Capital Letters) : …………………………………………………. (Beginning with Surname. Form I Application for Admission to the Degree of Doctor of Philosophy (Ph.. Gender : Male/Female (Strike out whichever is not applicable) 4. Present (Local) Address : …………………………………………………. Ph. Degree Programme of Gujarat University.) Application No. Permanent Address : …………………………………………………..D. Date of Birth : …………………………………………………… 3. 6. ……………………………………………………. I furnish below the required information: 1..________________ Form No. _____________________ GUJARAT UNIVERSITY Photograph of the candidate To The Registrar Gujarat University Ahmedabad Dear Sir I hereby apply for admission to the Ph. 5. if any as appearing in the documents) 2. Nationality : ……………………………………………….D.D.. Gujarat University Page 38 of 45 . I state that I have not been admitted as a student for this or any other Degree programme of this or any other University. Ordinances.

Contact information : Phone No. : Residence: ______________ : Office :______________ : Mobile :________________ : E-mail :_________________ 8.Phil. Particulars of Publications : Title of the paper/book Name of the Place and year journal/publisher of publication 1 2 3 (Attach additional sheet.7. Gujarat University Page 39 of 45 . Degree Any other Degree/ Diploma 10. if necessary) Ph.D. Ordinances. where applicable) Open category SC ST PH SEBC* *subject to production of latest non-creamy layer certificate 9. I belong to the category mentioned below (Please tick the appropriate box and attach attested caste certificate. Particulars of Degrees previously obtained (attach attested copies of statement of marks and certificates) : Degree University Year Subjects Class/ Percentage of offered Grade grade passing points Bachelor’s Degree Master’s Degree M.

. Details of professional experience.Phil.. is : . degree from another statutory University whose admission at M. • Appeared in the latest GATE/CAT and have scored more than 75 percentile or 75 per cent.....……… 13....………………………………..………………………………… 17. Gujarat University Page 40 of 45 ..11... • M..... attach documentary evidence : • Qualified in SET / NET • M. Present Occupation/Employment: ………………………………………………….................. (ii) Name/s of the institution/s where : …………………………………………. • Have cleared any fellowship/scholarship (JRF/TRF) and are entitled to receive fellowship from national bodies.... Subject/discipline in which Ph.………………………………... having been granted leave and fellowship by a national body for undertaking Quality Improvement Programme.. Please indicate whether you have qualified in any of the following.D.... Details of Teaching Experience : Name of the Subject(s) taught Years college/institution 12.D........ has been done through an entrance examination. Professional experience was gained (iii) Period of Professional experience : ........ proposed to be done Ph. Ordinances....... (Give Name and Address of the Employer) ...... 14. If yes.. Total experience: (1) Teaching: __________ years (2) Professional: ________ years (attach evidence for the above experience) 16... 15.. Faculty in which registration is sought : ... if any (Attach necessary Certificates) : (i) Nature of Professional Experience : …………………………………………... • Being a teacher...Phil..Phil.. degree completed from Gujarat University..

.... at any time....…………………………………… (in the order of preference) (2) ......………………… if applicable ..…………………………………… 25... Names of two Research Guides : (1) .D... Provisional eligibility certificate :No. Type of research : (Please specify whether interested in doing full time/part time/independent research) 22... (ii) Is the Proposed topic of Doctoral Research Related to or an Expansion of the M. research (Gujarat University Department/School/affiliated ...... Ordinances.... (i) Title of M..... Phil....... Date.... Name and address of the approved : ……………………………. Broad area of research : …. : …….....D.. Yours faithfully............) of Gujarat University and I undertake to abide by them.D..………. I am aware that if it is found that I had furnished any false information.... I have read the Rules and Regulations of the Degree of Doctor of Philosophy (Ph... Location where the applicant is interested : ...... 19... colleges/approved/recognised institute) 23... ……………………………………… All the particulars given above are true to the best of my knowledge.....…………………….……… place where doctoral research is proposed to be undertaken ...D...... to carry out Ph..18...………………………………. programme is liable to be cancelled......... Name of Co-Guide..... Dissertation.. Gujarat University Page 41 of 45 . Ph...........Phil.... (Applicant) Date : ……................ if any : ……………………………………… 26. Place : ……………………………. issued by Gujarat University 21..... Dissertation? : Yes / No 24. my admission to the Ph........

............ STATUS: PROVISIONALLY ADMITTED YES/NO OR WAIT LISTED YES/NO (SIGNATURE) MEMBER................ IF ANY ...............................................D................... NAME OF THE CO-GUIDE ALLOCATED..... CATEGORY.. ADMISSION COMMITTEE DATE: ---------------------------------------------------------------------------------------------------------- WHETHER QUALIFIED IN THE ENTRANCE TEST YES/NO MERIT NO.................. Gujarat University Page 42 of 45 ... RDC DATE: Ph. Ordinances.................. ... ADMISSION COMMITTEE DATE: ---------------------------------------------------------------------------------------------- NAME OF THE GUIDE ALLOCATED ......................... SIGNATURE MEMBER... (For Office Use) GUJARAT UNIVERSITY NAME OF THE STUDENT: SUBJECT: 1) WHETHER EXEMPTED FROM ENTRANCE TEST YES/NO 2) WHETHER REQUIRED TO GIVE GDPI YES/NO 3) WHETHER REQUIRED TO GIVE SEMINAR YES/NO 4) WHETHER ELIGIBLE FOR DIRECT ADMISSION YES/NO (SIGNATURE) MEMBER.....

(Applicant) Date : ……....……………………… ..... To The Registrar Gujarat University Ahmedabad 380009 Dear Sir I am submitting herewith my proposal for title clearance of my Ph. The required details are as follows : 1.... Form II Application for title clearance (To be forwarded through the Head of Department/Institution of Research) 1.. Name of the Guide: (Signature) Date : Encl: Proposal (8 copies) Ph.....……… Place : .... Gujarat University Page 43 of 45 .................………………………………………… 4.... Broad area of research : …………………….. (Beginning with Surname.............D... Ordinances.......... if any) Yours faithfully.....………………………….. Name in full (in Capital Letters) : ………………………………………………….D. Subject : ……………. Faculty : …………………………………………… 2...………………. Title of the thesis : ...…………… 3.... thesis..

Form III FRESH REGISTRATION/RE-REGISTRATION FOR Ph..................... *I intend to offer myself as a candidate for the Examination for that Degree in the year ...... Certified true copy of the mark statement should be attached of the Master Degree Examination....... 2........ No.D.............. (Signature) . ............. 1) Persons who hold qualifying degree of other Universities have to provide themselves with certificates of eligibility from this University before applying for registration as Ph.... To............. Date : ............. Ahmedabad-9. The Registrar.... Degree.......... Faculty.B........... 3. Reg........... *The faculty in which the candidate wishes to obtain the Degree of Ph.......D......D............ Sir... The registration and tuition fees will be accepted after the approval of the title................ I request that my name be registered/re-registered as a Post-graduate student leading for the Degree of Doctor of Philosophy of the Gujarat University in ............... ___________ Date: _____________ GUJARAT UNIVERSITY FROM OF APPLICATION FOR REGISTRATION/RE-REGISTRATION AS A POST-GRADUATE STUDENT FOR THE DEGREE OF Ph. Tuition fees must be paid regularly for each term by the student... I am enclosing the receipt for the payment of the required fees.. My name has not been registered as a Post-graduate student or for any other Degree or for any other branch of the Ph... students are requested to give their previous Registration No..... and Date along with his/her application through the guide) N..... DEGREE (In case of re-registration..... students....... Gujarat University.................. Yours faithfully........D. 4.......D...subject and in ....

.................................... Date : ........................................... (Signature and Stamp of the Director/Principal of the Institution where the teacher is attached) ........................ Date: Place: For University Office Sir................................................ ....... ........................................ ..................................... if any........ Ordinances.................................. Name of the Year University Subject/s Class Examination Present No................................................... Date of Retirement of the ............................. and the class obtained be mentioned............................................................................................................................. The full title of the Problem of Research : in The name of the University teacher under whom the applicant is working or proposes to work : which Language the Synopsis & thesis will be ....... of students registered and Working under a teacher ................................................. Teacher : ............... Date & Amount Husband's name Residential Address Date of application for the certificate of eligibility and the number of the provisional or final eligibility certificate issued If Telephone No...... No........................ the name of the University.......................................................................................................................................................................................................................... ............................................... optional subjects....................... (R) ................ The application is in order and he/she may please be registered.......:..... PRATICULARS OF THE CANDIDATE Surname Sex Male/Female Name Race and Religion Father's/ Fee Receipt No........................................D.............................. Gujarat University Page 45 of 45 ................ Checked By:_________________ For Registrar Ph........ EDUCATIONAL QUALIFICATIONS The examination for the Master's degree passed by the applicant with the date of passing..... The Name of the Institution where the applicant proposes to work : .... submitted : ............................. (0) .............. (To be filled in by the guide) (Signature of the University Teacher under whom the applicant proposes to work) .......... ................