Accounting Setup Manager The ledger is a basic concept in Release 12.

The ledger replaces the 11i concept of a set of books. It represents an accounting representation for one or more legal entities or for a business need such as consolidation or management reporting. Companies can now clearly and efficiently model its legal entities and their accounting representations in Release 12. This seems to be a major area in getting success of the shared service center and single instance initiatives where many or all legal entities of an enterprise are accounted for in a single instance, and data, setup, and processing must be effectively secured but also possibly shared. Now, legal Entities can be mapped to entire Ledgers or if you account for more than one legal entity within a ledger, you can map a legal entity to balancing segments within a ledger. While a set of books is defined by 3 C⼌s, 1. chart of accounts 2. functional currency 3. accounting calendar, The addition in this list the ledger is defined by a 4th C: the accounting method, This 4th C allows you to assign and manage a specific accounting method for each ledger. Therefore, when a legal entity is subject to multiple reporting requirements, separate ledgers can be used to record the accounting information. Accounting Setup Manager is a new feature that allows you to set up your common financial setup components from a central location. What is Accounting Setup Manager Accounting Setup Manager is a new feature that streamlines the setup and implementation of Oracle Financial Applications. The Accounting Setup Manager will facilitate the setup required for simultaneous accounting for multiple reporting requirements. With the Accounting Setup Manager, you can perform and maintain the following common setup components from a central location:
y y y y y

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Legal Entities Ledgers, primary and secondary Operating Units, which are assigned to primary ledgers Reporting Currencies, which is an enhanced feature Subledger Accounting Options. This is where you define the accounting methods for each legal entity subledger transaction and associate them to the ledger where the accounting will be stored. Intercompany Accounts and Balancing Rules Accounting and Reporting Sequencing

In Release 11i. MRC feature is enhanced with a feature call Reporting Currencies. they are mainly as: y y In R12. and another in 500 British Pounds that gets converted to 1200 US Dollars. I view that a 1000 USD were entered directly in USD. Of course. The second one is in reporting to view balances view balances that were entered in your ledger currency separate from those balances that were entered and converted to the ledger currency. one in 1. That mean it will now support multiple currency representations of data from any source. Oracle or non-Oracle subledgers. However. Assume we have a ledger and the ledger currency is USD. Subledger Accounting (SLA) As discussed in couple of earlier post GL is integrated with SLA to enable a unified process to account for subledger transactions and post data to GL. and Oracle General Ledger journals and balances. I enter and post two journals. In Release 12. and the total 2200 USD which is the USD balance in the Cash Account. Here⼌s an example. I can review the 500 GBP and the 1200 USD that results from converting the 500 GBP.y Both Intercompany and Sequencing Will discuss some more granular details in some other post.The change in R12 is that balances entered in the ledger currency are maintained separately from balances converted to the ledger currency for use in Reporting and Analysis. The amounts entered in foreign currencies that were converted to the ledger currency will not be included in the balance. Enhanced Foreign Currency Processing by Reporting Made easy GL has added new features and enhanced existing features to support foreign currency processing . if I want to . and to provide a consistent view when drilling down from GL to subledger transactions. including external systems. The $2200 is the sum of the $1000 entered in USD and the $1200 converted from the 500 British Pounds. I can view the 1000 USD by performing an account inquiry on the Cash account for balances entered only in the ledger currency.000 US Dollars.

Financial Reporting for Multiple Ledgers Now with this feature you can run Financial Statement Generator (FSG) reports for multiple ledgers simultaneously. both the entered as well and the converted. This is useful if you manage multiple ledgers and want to run a balance sheet or income statement report for all of your ledgers at the same time. I can still do that in Release 12. you can create recurring journals using foreign currencies. Now in Release 12. For example.retrieve all balances in USD. You can access multiple ledgers from a single responsibility as long as all ledgers share the same chart of accounts and calendar. Creating foreign currency recurring journals In Release 11i. This is particularly useful if you need to create foreign currency journals that are recurring in nature. You can now open and close periods across multiple ledgers simultaneously by submitting Open and Close Periods programs from the Submit Request form. Simultaneous Currency Translation of Multiple Ledgers You can run the Translation program for multiple ledgers simultaneously. you could define recurring journals using the functional currency or STAT currency. Simultaneous Opening and Closing of Periods for Multiple Ledgers You no longer have to open and close periods for each ledger separately. The subsidiary can now generate a recurring entry to record monthly interest payable to the parent company in the parent⼌s currency. Data Access to Multiple Legal Entities and Ledgers You no longer have to constantly switch responsibilities in order to access the data in a different ledger. if you are managing multiple ledgers. assume a subsidiary that uses a different currency from its parent borrows money from the parent. .

so that they can be shared across multiple Consolidation Definitions. You can also secure access to chart of accounts mappings using definition access set security.Cross-Ledger and Foreign Currency Allocations You are able to allocate financial data from one or more ledgers to a different target ledger. you may modify the unposted journals in the same manner as any manually created journals. This allows you to secure which users can view. Journal Copy Now we can now copy entire journal batches. Replacement for Disabled Accounts . The enhancement in R12 allows you to define mappings between charts of accounts instead of between sets of books.You may also change the batch name. and/or effective date while copying the journal batch. This is enhanced by integrated Web-based Spreadsheet Interface. Therefore. and their mapping rules are the same. Streamlined Consolidation Mappings You are able to define Chart of Accounts Mappings (formerly known as Consolidation Mappings) between two charts of accounts. The system will create a new journal batch containing the same journal entries. you only have to define a single Chart of Accounts Mapping. period. Streamlined AutoReversal Criteria Setup Integrated Web-based AutoReversal Criteria Sets can also be shared across ledgers to reverse journals across multiple ledgers. You can copy journal batches with any status. if you have multiple Consolidation Definitions for parent and subsidiary ledgers that share the same chart of accounts pair. if you have multiple Consolidation Definitions for parent and subsidiary ledgers that share the same chart of accounts pair. Therefore. modify. which is useful for purposes such as allocating corporate or regional expenses to local subsidiaries when each entity has its own ledger Streamlined Automatic Posting You can now share AutoPost Criteria sets across multiple ledgers that share the same chart of accounts and calendar and use the AutoPost Criteria sets to post journals across multiple ledgers simultaneously. and their mapping rules are the same. After copying the journal batch. This enables you to perform cross-ledger allocations. you only have to define a single Chart of Accounts Mapping. and/or use chart of account mappings in consolidation definitions.

This improves processing efficiency by preventing the journal import process from erroring and enabling the successful creation of the journal with minimal user intervention when an account has been disabled.Normally when an account is disabled. Prevent Reversal of Unposted Journals You also can no longer reverse unposted journals. Now. You are able to control whether a user can only view data. ledger. . or even balancing segment values or management segment values. This ensures data integrity and better auditability. you can prevent transactions that include the account from erroring during journal import by defining a replacement account for the disabled account. Journal import replaces the disabled account with the replacement account and continue the journal import process if the replacement account is valid. the journal cannot be modified even if the source is subsequently unfrozen in the future. Management Reporting and Security This can be best understood as:You can designate any segment (except the natural account segment) of your chart of accounts to be your management segment and use Oracle GL security model to secure the management segment for reporting and entry of management adjustments. Data Access Security for Legal Entities and Ledgers In R12. Integrated Web-based Spreadsheet Interface Through the integration with Web ADI. The spreadsheet interface can be conveniently launched from a GL responsibility. If you need to reverse a subledger journal. ledger. since you can access multiple legal entities and ledgers when you log into Oracle General Ledger using a single responsibility. In the past when we allowed you to reverse unposted journals. If the journal is created from a frozen source. This provides streamlined data reconciliation with subsystems. Oracle General Ledger provides you with flexible ways to secure your data by legal entity. users can now leverage spreadsheet functionality in Oracle General Ledger via a web-based interface. Not being able to reverse journals that originated in subledgers will ensure that the account balances will always tie out with General Ledger. all reversals can be tied back to the original posted journal. Prevent Reversal of Journals with Frozen Sources You can no longer reverse journals from frozen sources defined in the journal sources form. there was a risk that the original journal could be deleted so you could end up reversing something that didn¶t exist. then you should do so in Subledger Accounting or the subledger application. balancing segment value or management segment value. or whether they can also enter and modify data for a legal entity.

or execute a definition without modifying it. AuoReversal Criteria Sets 7. Recurring Journals and Budget Formulas 14. Following is a list of definitions that have this security available for: 1. Budget Organizations 8. You can then upload your journals to Oracle General Ledger. Transaction Calendars 5. you can download budget amounts to a spreadsheet. or from any source that can produce delimited files. Consolidation Definitions 10. AutoPost Criteria Sets 6. You can add descriptions to accounts and amounts in your budget and explain your budget within the budget worksheet. but not modify or execute it. FSG Reports and Components 3. Budget Wizard also allows you to plot graphs and do a graphical comparison on the amounts. or vice versa. MassAllocation and MassBudget Formulas 2. avoiding the clutter of external documentation. Elimination Sets 12. Accounting Calendars 4. This enables you to control which of your users can view a definition. where it can be further modified before uploading to Oracle. Rate Types . Ledger Sets 13. modify. or encumbrance journals. Before uploading. or even using formulas to calculate journal line amounts. we can leverage spreadsheet functionality to create actual. This functionality is useful when migrating data from legacy systems. Security for Definitions You can secure your setup and definitions by granting specific privileges to users to view. Control Accounts You are able to control data entry to an account by ensuring it only contains data from a specified journal source and to prevent users from entering data for the account either in other journal sources or manually within general ledger.Using the Journal Wizard. and then upload them back. Consolidation Sets 11. You can take advantage of spreadsheet data entry shortcuts such as copying and pasting or dragging and dropping ranges of cells. We can also import data from text files into spreadsheets. Budget Wizard also provides budget notes. budget. You can also choose to download the actual amounts to compare it with the budget amount. and/or execute a definition. Using the Budget Wizard. Chart of Accounts Mappings 9. you can save and distribute your journal worksheets for approval. modify the amounts.

The difference is the prefix 'A'. we⼌ve made many improvements to intercompany accounting. such as suspense accounts. Using Oracle Advanced Global Intercompany System user can enter transactions for multiple recipients within a single batch. This allows user to submit intercompany transactions from one initiator to one or more recipients in a single batch. or France. Revaluations Sequence for Reporting Maintaining two sequnces have been introduced. Germany. .15. Enhanced Intercompany For more deatils . R11i⼌s Global Intercompany System (GIS) has been replaced with an exciting new product called Advanced Global Intercompany System (AGIS). General Journals and Trial Balance standard reports are now integrated with XML Publisher. read this Some of the GL Standard Reports converted into XML Publisher Oracle General Ledger's Account Analysis. Since last fortnight.R11i GIS get new name commonly known as "Advanced Global Intercompany System" in short 'AGIS'. seems some of the old features and functionlity have been greatly enhanced with addition of some more new features introduced.I was looking into R12 GIS Module. such as Norway. Here are the candidate features : Ability to create invoices (AR and AP) Oracle Advanced Global Intercompany System can create invoices in payables and receivables sub ledger from intercompany transactions. In R12.The point which should be noted here is. accounting and reporting sequencing. We also extended intercompany balancing support to include encumbrance journals. Journal Line Reconciliation Journal Line Reconciliation enables you to reconcile journal lines that should net to zero. or payroll and tax payable accounts for countries. therfore will take a close microscopic view on feature that makes 11i GIS into Advanced GIS of R12.

Upload Transaction Batches created in Excel This was a missing link in the earlier version. rather than interfacing through Open GIS interface. Oracle Advanced Global Intercompany System can automatically prorate the distribution amounts based on the recipient transaction amounts. which is replacement of external integration for AGIS System using by mean of Microsoft based Excel spreadsheet. as earlier product does not have capability to use direct upload functionality. This figure describe the options available in both the versions. One point to be noticed is that new batch is submitted automatically immediately after it is created. user can save them in their local computer to reuse them in the future. This feature is used to create a template that contains only the entry fields that are important for the business.Proration of transaction distribution amounts When user allocates more than one distribution account in a batch that has multiple recipient transactions. The . its only users with access to the initiator organization can reverse its batches or transactions. Multiple recipients Support Reversal of batch/transaction This changed feature enables a user to reverse a whole batch or an individual transaction in a batch. a new reversal batch is created. The good thing has found the standard templates can be customized by removing or adding the entry fields from a list of available fields. The proration of amounts is also used by Oracle Advanced Global Intercompany System to adjust the distribution amounts in the batch when a recipient transaction is deleted or it is rejected. Once the templates are generated. Not both the parties (Sender /receiver). Now flexibility is provided to user that can generate spreadsheet templates that have features of intercompany entry pages and using the templates the user can enter transactions in the spreadsheet and upload them into Oracle Advanced Global Intercompany System. In Release 12 ADI is heavily used in this module. The required fields cannot be removed from the template. which displays the references to the original transaction. When the user reverses a batch or a transaction.

home page displays notifications about approval or rejection statuses of intercompany transactions. The rules for approvals and notifications can be customized using Oracle Approval Management Engine (AME).set up is there where a user can choose a reversal method determining if the new batch will be created with opposite signs.Each responsibility has only one subsidiary assigned. When user submits the batch. Descriptive flexfields allow user to enter any additional information specific to the nature of business. in the batch and in the transactions. The user can enter transactions only for those intercompany organizations that are assigned to the user. The user can enter descriptive flexfield information for the recipient in the Recipient Accounting section.What is different between these two is : R11i . control amount and function security. Flexible Approval Rules and Workflow Notifications In R12. therefore a user can initiate intercompany transactions for one subsidiary from each responsibility R12 â¼³ the user can initiate intercompany transactions for many trading partners without changing responsibility Intercompany Periods . You should note that notifications can be sent to the users via email. AGIS very similar to other module. Transaction security Intercompany transactions entry pages incorporate various security features. which allows the user to add extra approval rules and hierarchies to suit their business needs. Document attachment The user can attach the documents for the batch as well as for each of the transaction. For example: Intercompany accountant processes intercompany transactions for many intercompany organizations in the enterprise. Descriptive flexfield support In AGIS descriptive flexfields is supported on the batch and also on individual transactions within the batch. Important to note that these DFF can be used by sender. Other security features include minimum transaction amount. the documents are transferred to respective recipients. or with switched debits and credits.

What is observed in this functionality can be best describe as: If a user wants to control intercompany cut-off dates. Intercompany Calendar prevents users from entering transactions in closed periods and from closing the period if open transactions exist for the period user wants to close. . The new reports offer all of the functionality of the obsolete reports plus additional benefits. the warning message can be displayed informing user about the status of intercompany period. When the user tries to close General Ledger accounting period. then the user can choose which General Ledger calendar will be used to control transaction entry by intercompany period status. A bit on these 2 reports: 1)Intercompany Transaction Summary report replaces the Intercompany Transaction Detail report and Unapproved Transaction Listing report. Intercompany: Protect Receiver Natural Account ntercompany: Subsidiary Intercompany: Use Automatic Transaction Intercompany Reconciliation and Reporting There are two new reports avaible in XML Publisher format Intercompany Transaction Summary report Intercompany Account Details report. The purpsoe of this report is to give user a clear overview of intercompany transactions and their statuses. Setup Profile Options In AGIS there is no profile options that means these three as below intercompany profile options used in R11i are obsolete in this release. These reports replace reports that were available in the Global Intercompany System (GIS) in Release 11i. or Oracle Payables period or Oracle Receivables period while Intercompany Period is still open. there so that day-to-day tasks and speeds up period close activities.The new Intercompany calendar gives the user the option to control intercompany transaction processing by periods status.

User can run the report by ranges of initiator and recipient accounts to see what transactions make up their balances. . Batch Type. The report is divided into two sections: one section for outbound batches one section inbound transactions. GL Date range. Transaction Status. the inbound section shows transactions received by these organizations. 2) Intercompany Account Details report replaces the Transaction Activity Summary report This new report provides a detailed listing of all accounting lines for intercompany batches. and many more to run the report by. or both sections in the report. Batch Number range. The user can run the report for one or many organizations to which the user is given the access. The outbound section shows transactions initiated by the organizations to which the user has an access. grouped by transaction. The user can choose whether to include inbound. User can select what parameters like initiator. Invoice Number.This report also provides supporting documentation for intercompany reconciliation and helps keep intercompany in balance by uncovering any potential discrepancies. Recipient. outbound. Currency.

The General Ledger (GL) module is the heart of the accounting system. general ledger functionalities and general ledger features. The ledger provides access to data through a tool called Financial Statement Generator (FSG).Overview of Oracle General Ledger Module This article will explore the overview of Oracle General Ledger system. How Oracle GL integrates to other modules. Oracle¶s General Ledger allows you to: y y y y y y Maintain separate company¶s financial information regardless of currency or chart of accounts Administer security rules to allow only those authorized to retrieve needed accounting information Produce consolidated financial reporting Separate cost allocations to many different ledger accounts using a single formula Use multiple currency rates for different µcompanies¶ within the organization Consolidate different sets of books into a single µParent¶ set of books Summary Accounts y y y Reference summary accounts when allocating funds Organize detail accounting information into optimum number of accounts Are updated by any transaction to the detail account Multi-Company Accounting y y y y Maintain multiple companies with like or different accounting methods Auto balance inter-company transactions Allows multiple sets of books using different calendars and currencies Add additional companies at any time without difficult restructuring Set of Books consolidation y y Create a single parent set of books Define rules to link subsidiary accounts to the parent set of books . Detailed to summary level activity of accounts and sub-accounts are maintained here.

y y Consolidate balances or individual journal entries Combine budget balances between sets or within a set of books Financial Statement Generator y y y Secured reporting environment controlled by business functional people Flexible method to cover the broadest accounting methods Reports on account balances by period and not individual journal entries .

Then. You can perform most of your transactions in Payables using the Invoice Workbench or the Payment Workbench. you can find an invoice based on supplier. scheduled payments. or other criteria. For example. submit invoice validation. and review payments and payment batches in the Payments Workbench. adjust. purchase order number. You can query an invoice then perform several transactions without having to find the invoice again. You enter. and review invoices and invoice batches in the Invoice Workbench. or initiate payment. adjust. You create. holds. You can also keep multiple windows open at one time. payments. The Invoice Workbench The Invoice Workbench is a group of windows that you use to enter.Introduction to Oracle Payables Payables Workbenches Oracle Payables includes two fully integrated workbenches. you can review distributions. The following is the window hierarchy in the Invoice Workbench: y y y Invoice Batches o Find Invoice Batches Invoices o Find Invoices  Calculate Balance Owed o Distributions  Find Invoice Distributions o Invoice Actions  Apply/Unapply Prepayments Invoice Overview The following diagram shows how you can navigate between the windows in . and review your invoices and invoice batches. in the Invoice Workbench. status. the Invoice Workbench and the Payment Workbench. You can also perform matching. apply and release holds. and other detailed invoice information. for that invoice. Payables workbenches let you find critical information in a flexible way. adjust.

You access the matching windows from the Invoices window by selecting Invoice.the Invoice Workbench. Purchase Order. and the Apply/Unapply Prepayment window by selecting the appropriate check box in the Invoice Actions window. or Receipt from the match poplist and then choosing the Match button. and navigate to most regions by choosing tabs. You can access the Find windows from the View menu. You navigate into the Invoices window or Invoice Batches window through the Navigator. The Payment Workbench .

and review payments and payment batches. You navigate into the Payments.The Payment Workbench is a group of windows that you use to create. The following is the window hierarchy in the Payment Workbench: y y y Payment Batches o Find Payment Batches o Copy To o Payment Batch Actions  Modify Payment Batch  Confirm Payment Batch Payments o Find Payments o Select Invoices o Payment Actions Payment Overview The following diagram shows how you can navigate between windows in the Payment Workbench. Payment Batches. . You can access the Find windows from the View menu. and Payment Overview windows through the Navigator. and navigate to most of the other windows by choosing buttons. and the Modify Payment Batch and Confirm Payment Batch windows by selecting the appropriate check box in the Payment Batch Actions window. adjust.

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