FIRE SAFETY LOG BOOK

ADDRESS OF PREMISES :

LOCATION OF LOG BOOK :

Contents of Log Book
Page No.

Notes on Test Procedures and Frequencies, etc: Hose Reels Fire Extinguishers Fire Alarms Smoke and Heat Detectors Automatic Hold Open Devices Escape Lighting Fire Instructions Fire Drills Record of Visits by Fire Safety Officer and Comments Escape Lighting System - Record of Tests Primary Lighting on Escape Routes - Record of Tests Fire Instruction and Drills Hose Reels - Records of Tests Fire Extinguishers - Record of Tests and Inspections Fire Alarm System - Record of Tests Fire Doors and Structural Means of Escape Record of Defects, Obstructions, etc Electrical Installation - Record of Examinations, Alterations, Modifications, Extensions, etc Miscellaneous Equipment - Record of Tests 1 1 2 2 2 3 3 3 4 5 6 7 8 9 10 11 12 13

Useful Telephone Numbers
Fire and Rescue Service Fire Extinguisher Maintenance Escape Lighting Maintenance Fire Safety Officer Fire Alarm Maintenance Building Maintenance

British Standards
British Standards are issued, amended and withdrawn on a regular basis. The standards referred to in this Log Book were current at the time of publication.

NOTES ON TEST PROCEDURES AND FREQUENCIES ETC
It is strongly recommended that a maintenance contract be taken out with a competent person/firm (e.g. registered with NICEIC or ECA for electrical, or registered with BAFE for firefighting equipment). HOSE REELS (for further information refer to BS 5306 or equivalent) Regular inspections for leaks and correct operation. * Annual test - the hose should be completely run out and subjected to operational water pressure to ensure that the hose is in good condition and that all couplings are water tight. A flow test should be carried out to ensure that a discharge of at least 30 litres/minute is achieved. FIRE EXTINGUISHERS (for further information refer to BS 5306 or equivalent) * Monthly inspection to ensure that they are in their correct location and have not been discharged, (or lost pressure for those fitted with an indicator), or suffered obvious damage. * Annual inspection. We consider that this should be done by a competent person having an adequate understanding of the appropriate standard and manufacturers recommendations. * At intervals not exceeding those given below the extinguisher should be subject to a discharge test. a. b. Every 4 years - water (stored pressure), foam (all types). Every 5 years - water (gas cartridge), powder (gas cartridge), powder (stored pressure valve operated).

1

FIRE ALARMS (For further information refer to BS 5839 or equivalent) It is important that the testing of a fire alarm system does not result in a false signal of fire to the Fire Service. Daily - Inspect the panel for normal operation of the system. Where provided, check that the connection to the remote manned centre is functioning correctly. * Weekly - Test and examination to ensure that the system is capable of operating under alarm conditions, namely: a. Operate trigger device (manual call point or detector) or end of line switch on a zone circuit. Zones should be tested in strict rotation, each zone being tested at least quarterly for a monitored system, and weekly for an non-monitored system. Each time a zone is tested a different trigger device should be used. Examination of batteries and connections including electrolyte level.

b.

* Quarterly and annual inspection and test. We consider that this should be done by a competent person having an adequate understanding of the appropriate standard and manufacturers recommendations. SMOKE AND HEAT DETECTORS (For further information refer to BS 5839 or equivalent) Regularly inspect detectors for damage, unusual accumulations of dirt, heavy coats of paint and other conditions likely to interfere with the correct operation of the detector. * Annual test of at least 2% of installed heat detectors by application of a heat source as a check on reliability. Detectors other than heat should be checked for correct operation and sensitivity in accordance with the manufacturer's instruction. AUTOMATIC HOLD OPEN DEVICES FOR FIRE DOORS AND SHUTTERS CONNECTED TO FIRE ALARM SYSTEM * Weekly, in conjunction with the fire alarm test, check that they release and close fully.

2

ESCAPE LIGHTING (For further information refer to BS 5266 or equivalent) These tests should be undertaken at times of least risk. Regularly inspect the system for cleanliness, particularly luminaires. Battery banks and generators should be checked in accordance with the manufacturer's instructions. * Monthly - Test the escape lighting by simulating failure of the normal lighting supply. Allow sufficient time to check all luminaires. * Six monthly - Test the self contained and central battery systems by simulating failure of the normal lighting supply, for a period of at least one hour. * Three yearly - Test the self contained and central battery systems for the full duration of their specification. FIRE INSTRUCTIONS At intervals shown below instructions should be given in respect of the action taken when discovering a fire, action taken on hearing the fire alarm, calling the Fire Service, making power supplies safe, operation and use of fire extinguishers and fire alarm, means of escape routes to final exits, and location of the assembly point. During first month of employment 2 instruction periods, then 3 monthly for staff on night duties, and 6 monthly for staff on day duties. FIRE DRILLS At intervals shown below drills should be conducted to simulate fire conditions i.e. one escape route obstructed. No advance warning should be given other than to specific staff for the purposes of safety, the fire alarm should be operated on instructions of management. Do not call the Fire Service for the purposes of a drill. *Six monthly for residential premises, places of entertainment, large shops and department stores. *Yearly for industrial and commercial premises. * Indicates that a record should be made in the log book

3

VISITS BY FIRE SAFETY OFFICER Date Inspecting Officer's Name (capitals) Officer's Signature Comments

4

ESCAPE LIGHTING SYSTEM - RECORD OF TESTS
Satisfactory Date Yes/No Remedial Action Signature

5

PRIMARY LIGHTING ON ESCAPE ROUTES - RECORD OF TESTS
Satisfactory Date Yes/No Remedial action taken Signature

6

FIRE INSTRUCTION AND DRILLS - RECORD OF WHEN GIVEN
Fire drill evacuation time Person/department receiving instruction/drill Observations of instructor etc. Signature of instructor etc.

Date

Instruction given

Nature of instruction/drill

7

HOSE REELS - RECORD OF TESTS
Location or number Satisfactory Remedial action taken Yes/No Signature

Date

8

FIRE EXTINGUISHERS - RECORD OF TESTS AND INSPECTIONS
Date Location or number Inspected or tested Satisfactory Yes/No Remedial action taken Signature

9

FIRE ALARM SYSTEM - RECORD OF TESTS
Automatic door releases Satisfactory Yes/No

Fire Alarm Date Call point used Satisfactory Yes/No

Automatic detectors Location or number Remedial action taken Signature

Satisfactory Yes/No

10

FIRE DOORS AND STRUCTURAL MEANS OF ESCAPE RECORD OF DEFECTS, OBSTRUCTIONS ETC.
Date Item Defect/ obstruction etc. Remedial action taken Signature

11

ELECTRICAL INSTALLATION
RECORD OF EXAMINATIONS, ALTERATIONS, MODIFICATIONS, EXTENSIONS ETC
Nature of procedure - e.g. test, alteration etc. Name of firm or person carrying out procedure Has all work been carried out to IEE regulations? Certificate issued Yes/No Signature of person carrying out the work

Date

12

MISCELLANEOUS EQUIPMENT - RECORD OF TESTS
Items tested etc. Satisfactory Yes/No

Date

Remedial action taken

Signature

13