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November 2007

S
Statewide
id Si
Site E
Exhibits
hibi R Renovation
i and
dCConstruction
i

Statewide Site Repairs


Adena State Memorial
Scope Modification Criteria
1 The project is located at a site or location
1.
that meets the definition of “State
Historical Facility”;
Facility ;
2. The Scope of work meets the intent of
the appropriation; and
3. Project costs cannot exceed the
available
il bl b
balance
l off th
the appropriation.
i ti
Welcome
George Kane
„ Director of Facilities, Ohio Historical Society

Commission Project Manager: Samantha Cothern


Resolution R-
R-07
07--34
Approve modification of project scopes
Authorize the execution of legal
agreements and other documents
Authorize the expenditure of state funds,
subject
bj t tto established
t bli h d criteria
it i
Karamu House

Karamu House
Cuyahoga County
Karamu House
Karamu House
Early Childhood Development Center
Welcome
Lee Weingart
„ President, LNE Group

Commission Project Manager: Samantha Cothern


R-07
07--35
Determine need
Determine regional support
Determine construction administrator
Determine provision of general building
services
Approve project and authorize expenditure
of funds ($100,000),
($100 000) subject to certain
conditions
Authorize execution of legal agreements
Trumpet in the Land
Schoenbrunn Amphitheatre
Tuscarawas County
Schoenbrunn Amphitheatre
Schoenbrunn Amphitheatre
Welcome
Margaret Bonamico
„ General Manager, Shoenbrunn Amphitheatre
Chris Abbuhl
„ Tuscarawas County Commissioner

Commission Project Manager: Samantha Cothern


R-07
07--36
Rescind Resolution R-
R-03
03--33
Determine need
Determine regional support
Determine construction administrator
Determine provision of general building services
Approve project and authorize expenditure of
funds ($100,000)
($100 000)
Authorize execution of legal agreements
Holmes Countyy Historical
Society Improvements

Holmes County
Holmes County Historical Society Improvements
Holmes County Historical Society
R-07
07--37
Determine need
Determine regional support
D t
Determine
i construction
t ti administrator
d i i t t
Determine provision of general building
services
Approve
pp p
project
j and authorize expenditure
p
of funds ($140,000)
Authorize execution of legal agreements
Western Reserve Historical
Society

Cuyahoga County
East Boulevard Campus

Hay-McKinney Mansion
Hay-
Bingham--Hanna
Bingham
Mansion
Crawford Auto-
Auto-Aviation
Museum
Library
Hay-McKinney Mansion
Welcome
John Holtzhauser
„ Vice President of Finance and Administration

Commission Project Manager: Samantha Cothern


Resolution R-
R-07
07--38
Determine need
Determine regional support
D t
Determine
i construction
t ti administrator
d i i t t
Determine provision of general building
services
Approve
pp p
project
j and authorize expenditure
p
of funds ($1,000,000)
Authorize execution of legal agreements
Trumbull County Historical
Society

Trumbull County
John Stark Edwards House
John Stark Edwards House
Resolution R-
R-07
07--39
Determine need
Determine regional support
D t
Determine
i construction
t ti administrator
d i i t t
Determine provision of general building
services
Approve
pp p
project
j and authorize expenditure
p
of funds ($150,000)
Authorize execution of legal agreements
Kings Arts Complex

Community Arts Project


Project, Inc
Inc.
Franklin County
King Arts Complex
King Arts Complex
Welcome
Barbara R.
R Nicholson,
Nicholson Ph
Ph.D.
D
„ Executive Director, King Arts Center

Darla Reid
„ Facilities Director, King Arts Center

Commission Project Manager: LeeAnne Woods


R-07
07--40
Determine need
Determine regional support
Determine construction administrator
Determine provision of general building
services
Approve project and authorize expenditure
of funds ($150,000),
($150 000) subject to certain
conditions
Authorize execution of legal agreements
The Works-
Works-Ohio Center for
History, Art, and Technology

Licking County
The Works
The Works
Welcome
Tracey Wilson
„ Director of Development

Commission Project Manager: LeeAnne Woods


R-07
07--41
Determine need
Determine regional support
D t
Determine
i construction
t ti administrator
d i i t t
Determine provision of general building
services
Approve
pp p
project
j and authorize expenditure
p
of funds ($75,000)
Authorize execution of legal agreements
Wood County Historical
Center and Museum

Wood County
Wood County Historical Center & Museum
Wood County Historical Center & Museum
R-07
07--42
Determine need
Determine regional support
D t
Determine
i construction
t ti administrator
d i i t t
Determine provision of general building
services
Approve
pp p
project
j and authorize expenditure
p
of funds ($220,000)
Authorize execution of legal agreements
Horvitz Center for the Arts

Kenyon College
Knox County
Horvitz Center for the Arts - Kenyon College
Horvitz Center for the Arts – Kenyon College
Welcome
From Kenyon College:
S. Georgia Nugent, President
Gregory P
P. Spaid
Spaid, Provost
Sarah Kahrl, Vice President of College Relations
Meg Galipault,
Galipa lt Director of Corporate &
Foundation Relations

Commission Project Manager: LeeAnne Woods


R-07
07--43
Determine need
Approve Memorandum of Understanding
(MOU)
National Underground
Railroad Freedom Center

Hamilton County
National Underground Railroad Freedom Center
Freedom Center - The Struggle Continues Exhibit
Financial Condition
Deficits totaled $3
$3.4M
4M for 2004-
2004-2006 and
$3.2M projected for 2007
Pre--Depreciation surplus achieved by
Pre
$10M “Bridge to the Future” Campaign
O track
On t k tot meett bank
b k covenants t
Financial Condition
Significant cost
cost--cutting will continue
through 2008
Market must perform to generate a
positive net interest income
Replacement
R l t off exhibits
hibit nott b
budgeted
d t d
Endowment campaign planned for 2008
Freedom Center - Heroes Exhibit
Conditions to Project Approval
Leasehold Interest through 2022
Clear Up Mechanic Liens (3 liens totaling
$240 000)
$240,000)
Escrow Funds with Treasurer of State
A
Accountt
Welcome
Donald Murphy
p y
„ CEO, National Underground Railroad
Freedom Center

Gary Dowdell
„ CFO/COO National Underground Railroad
CFO/COO,
Freedom Center

Commission Project Manager: Tony Capaci


R-07
07--44
Confirm need
Confirm regional support
Confirm construction administrator
Confirm provision of general building services
Confirm approval of the project and authorize
expenditure of additional funds ($2,000,000),
subject to ce
certain
ta coconditions
dto s
Confirm authorization to execute legal
agreements
g
J h
Johnny A
Appleseed
l d
Heritage Center
Johnny Appleseed Heritage Center, Inc.
Ashland County
Johnny Appleseed Heritage Center
Background Information
State Appropriations totaling $875,000
April 2003, the Commission approved a $1.8
million p
project
j
1600 seat amphitheater opened June 2004
Financial challenges led to staff layoffs and
cancellation of historic drama
Commission
Co ss o requested
equested Recovery
eco e y Plan
a 11/29/06
/ 9/06
JAHCI plan submitted 1/12/07 did not
adequately
q y address concerns
Prior Resolutions
Authorize Commission Staff to:
„ Assist JAHCI in financial recovery efforts
„ Cooperation with Conservancy District
„ Secure real property, if necessary
„ Act to protect state interests
interests, as necessar
necessary
Require financial recovery plan and other
reports
t from
f JAHCI
Information Not Received
Monthly internal profit and loss statements
Quarterly fundraising reports
Federal
F d l ttax fform 990 ffor 2006
Quarterly certified report of outstanding
liabilities
Certification that there are no mortgages,
g g ,
liens or encumbrances on the real
property
p p y as of July y1
Information Not Received (cont
(cont.))
Current board member bios and terms
Detailed fundraising plan and timelines
C i off allll eventt contracts
Copies t t
Promotional plans for event programming
Progress report for the summer
programming
p g g season
Welcome
Hal Shaeffer
„ Treasurer, Johnny Appleseed Heritage
Center Inc
Center, Inc.
Gordon Black
„ President Johnny Appleseed Heritage
President,
Center, Inc.

Commission Project Manager: Samantha Cothern


Discussion Points
Progress on fundraising efforts
„ Debt reduction
„ Operations
2007 summer programs
Programming plans for 2008
„ Confirmed vs. tentative
„ Partnerships
Next Steps
Monitoring and reporting at regular
intervals
Consultation with MWCD
Explore additional options
Potential notice of default if JAHCI
remains insolvent / cannot present culture
COSI Toledo

Lucas County
COSI Toledo
History
$10M appropriated for facility renovation in
1992
Additional $1.9
$1 9 M appropriated in 2005
$1,038,000 of the appropriation unspent
Operating
O ti levy
l b
ballots
ll t ffailed
il d
Requested financial recovery plan,
operational
ti l and
d ffundraising
d i i reports
t iin
November 2006
Current Situation
No alternatives identified beyond tax levy
The facility is scheduled to close at year
end
COSI Board pursuing additional options
Shutdown plan requested by Commission
staff
Welcome
Lori Hauser
„ Director of Operations
David Waterman
„ Board Chairman, COSI Toledo

Commission Project Manager: LeeAnne Woods


Discussion Topics
Resources identified to assist with keeping
the facility open
Other efforts to keep open / reuse the
facility
Th ““shutdown”
The h td ” plan
l
Obligation to pay utilities and insurance
Resources to pay back state investment
Resolution R-
R-07
07--46
Reaffirms authorization to assist
Reaffirms authorization to secure real
property and protect state interests
Requests submission of additional
i f
information
ti
Reaffirms authorization to execute other
documents and/or take certain other
actions
Public Records Policy

Ratification of Policy Adopted 9/26/07


Public Records Law
Sub. H.B. 9 of the 126th General Assembly
Imposes new obligations regarding response to
public record requests
p q
Establishes statutory damages for failure to
comply
p y with the law
Requires public offices adopt a public records
policy for responding to public requests

R-07
07--48: Ratifyy Public Records Policyy
Employee Handbook

Adoption of Revised Handbook


Revised Employee Handbook
Incorporates the Commission
Commission’s s Public
Record Policy
Reorganization of contents
Ensures latest version of appendix items
are being
b i used d

R-07
07--49:
49 Ad
Adoptt th
the R
Revised
i dE Employee
l H
Handbook
db k
P j t Approved
Projects A d via
i
Administrative Action
Authority Delegated to Executive
Director in R
R--07
07--10
Administrative Actions
Vinton County Historical Society
Society, Alice’s
Alice s
House
„ $50 000 from 126th GA - Am.
$50,000 Am Sub.
Sub HB 699
„ A-07
07--05 approved 11/20/07
5 off 24 projects
j t d delegated
l t d iin M
March
h 2007
have been approved
November 2007

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