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Step 1: Create New MYOB Data File & Setup Account List.

1. Open MYOB Accounting v15 (click start, click All Programs, Click MYOB
Accounting V15, and click +MYOB Accounting v15+)

2. Select and click on Create New Company File

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3. Click Next, and enter information about your company, e.g. Company
Name: TRIAL

4. Click Next, set your Accounting Year. Current Financial Year : 2006, Last
Month : December, Conversion : January, Period : 13 (Thirteen).

5. Click Next, your accounting year confirmation windows will be displayed.

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6. Click Next, the windows will be displayed as follows.

7. Start with build your account list from the lists provided by MYOB
Accounting. Select one of three the option that most fits with your needs
(company account). You can select the account list that most closely

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matched your business type.
If at the point 6 you choose “I would like to start with one of the lists provided
by MYOB Accounting”, windows will be displayed as follows.

For Industry Classification, select: All


For Type of business select: Distributor
8. Click Next and windows will be displayed.

If you would like to edit the name or location of your new MYOB
Accounting company file, Click Change.

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If you would like to continue further to setup customising your
accounting company file, click Setup Accountant.
If you would like to jump right in and begin entering transaction, click on
Command Centre
9. The next process, MYOB Main Menu and Command Centre will be displayed
as follows. Please wait for a few second to let MYOB finished the process.

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Step 2: Setup Tax Code Link AccountJob and Categories
1. From main menu, select and click Lists
2. Select and Click on Tax Codes sub-menu, MYOB Main Menu and
Command Centre will be displayed as follows.

3. Click on New, the MYOB Main Menu and Command Centre will be
displayed as follows

On Tax Code enter : GST


Description : Goods & Services Tax
Tax Type : GST or VAT (Value Added Tax)
Rate : 5%
Linked Account for Tax Collected : 2-2310 (GST Collected)
Linked Account for Tax Paid : 2-2330 (GST Paid)
4. Click OK

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JOB LIST
5. From main menu, select and Click Lists.
6. Click on Jobs submenu, the MYOB Main Menu and Command Centre will
be displayed as follows

7. Click New, the MYOB Main Menu and Command Centre will be displayed
as follows

8. Enter the JOB LISTS.


¾ A = JOB A / Dept A / Project A
¾ B = JOB B / Dept B / Project B
9. Click OK

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CATEGORY LIST:
10. From main menu, select and Click Lists.
11. Click on Categories submenu, the MYOB Main Menu and Command
Centre will be displayed as follows.

12. Click New.

13. Enter the category list:


¾ B1 Branch 1 / Dept 1
¾ B2 Brancy 2 / Dept 2.
Important:
Make sure you turn on category tracking: Catergory are (Required) on all
Transaction from setup – preference – system tab menu to prevent
unnecessary unlink transactions.

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Step 3: Record New Card List for Customer, Supplier, and Employee

1. Select and Click Card File menu from Command Centre.


2. Select and click on Card List.

3. Click New, the MYOB Main Menu and Command Centre will be displayed
as follows.

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4. Select Card Type: Customer
5. Enter the Customers name:
6. Click New to continue add other new customer data. E.g.
1) ABC PTE Ltd.; 7 Temasek Boulevard, #44-01; Singapore; Telp.
67258888; Mr. JOHN;
2) CASH CUSTOMERS
7. Click OK

NEXT: CREATE NEW SUPPLIER LIST


8. Click New, from Card List – Card Information.

9. Select Card Type: Supplier


10. Enter the supplier name. E.g.
1) XYZ PTE Ltd.; 150 Orchard Road, #07-02: Singapore; Telp. 6725
9999; Mr. MARY.
2) CASH SUPPLIER.
11. Click OK

NECT: CREATE NEW EMPLOYEE LIST


12. Cclick New, from Card List – Card Information.

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13. Select Card Type: Employee.
14. Enter the Employee name. E.g. Zen; M. Top.
15. Click OK.
16. From MYOB Card List you may view all your customers, suppliers, dan
employees card list.

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Step 4: setup Item List for Parts and Services

1. Select an click Inventory menu from Command Centre.

2. Click Item List.

3. Click New.

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4. On Profile, fill in the Item Number, Name, and the account link for BUY, Sell,
and INVENTORY.
Item MA15 MP95
Name MYOB Accounting V15 MYOB Premier V9
Single
I Bay 5-1000 Purchases
I Sell 4-1000 Sell
I Inventory 1-2800 Merchandise Inventory
Buying Tax N-T
Selling Tax N-T
Selling Price $580 $900
Unit Box Box

5. On BUYING DETAILS, fill in the Unit Measure and Tax Code when Bought.

6. On SELLING DETAILS, fill in the Base Selling Price, UOM, and Tax Code
when Sold.

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7. Click New for Next New ITEM LIST.

ITEM LIST FOR SERVICE:


8. From Inventory – Item List.

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9. On PROFILE, fill in the Item Number with your SERVICE CODE, and Item
Name with your SEVICE DESCRIPTION
10. Click on I Sell this Item Only.
11. Set the SELL link account to your services income account. E.g. 4-8000
Miscellaneous Income.
12. On SELLING DETAILS, fill in the service selling price.
Item MS
Name MYOB Supports
I Sell 4-8000 Miscellaneous Income
Selling Tax N-T
Selling Price $80
Unit Hour

13. From MYOB Item List you may view all your parts and services list.

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Step 5: Account Opening Balances & A/R Opening Balances,

ACCOUNT OPENING BALANCES


1. From Setup main menu, select Balance
2. Click on Account Opening Balances, the MYOB Main Menu and Command
Centre will be displayed as follows.

3. Enter the Account Opening Balances as bellows:

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Account
Account Name Debit Credit
Number
1-1510 Office Equip at Cost $1,200.00
1-1520 Office Equip Accum Dep'n $100.00
1-2110 Cheque Account $20,000.00
1-2140 Petty Cash $5,000.00
1-2200 Trade Debtors $609.00
1-2800 Merchandise Inventory $2,516.00
2-2200 Trade Creditors $2,641.80
2-2310 GST Collected $29.00
2-2330 GST Paid $125.80
3-1100 Owner's/Sharehldr Capital $25,000.00
3-8000 Retained Earnings $1,680.00
Total: $25,450.80$29,450.80

4. Make sure the amount left to be allocated = ZERO.


5. Click OK.
6. To view all account opening balance figure, view it from Report – Accounts
– Trial Balance menu.

7. Click Close

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ACCOUNT RECEIVABLE (A/R) OPENING BALANCES
8. From Setup main menu, select & click Setup, choose Balance, select and
Click on Customer Balances.

9. To add other customer and input amount of opening balance, Click on Add
Sale.
10. Enter your historical Sales for Customer A/R Opening Balance. E.g. ABC
PTE Ltd A/R on 31 Dec 2005 for the sale of MYOB Software at $609
(inclusive of 5% GST) Category: B1.

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11. To record, click on Record or OK.
12. Wen your total outstanding invoices (Historical Sales Total) amount equal
the balance of your linked receivables accounts, MYOB will prompt you
following “Congratulations!” window:

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Step 6: A/P Opening Balances & Inventory Opening Balances

ACCOUNT PAYABLE (A/P) OPENING BALANCES


1. Select and Click Setup at main menu, select Balance, select and Click on
Supplier Balances

2. To enter new supplier or to add the other supplier Click on Add Purchases
3. Enter your Historical Sales for Supplier A/P Opening Balance. E.g. XYZ PTE
Ltd A/P 31 Dec 2005 for the purchase of MYOB Software at $2,641.80
(inclusive of 5% GST) Category: B1

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4. Click on Ricord.
5. Wen your total outstanding purchase (Historical Purchases Total) amount
equal the balance of your linked payables accounts, MYOB will prompt you
following “Congratulations!” window:

6. Click OK

INVENTORY OPENING BALANCE


7. To enter merchandise Inventory data, Select and click Inventory menu from
Command Centre.
8. Select and clik on Count Inventory

9. In Counted colum fill in your stock opening balance quantity. E.g. 2 each.

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10. Click on Adjust Inventory

11. Fill Default Adjustment Account in with 1-2800 (Merchandise Inventory) and
than Click on Continue, the MYOB Main Menu and Command Centre will be
displayed as follows.

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12. Click on Opening Balance.
13. Inventory Adjustment form will appear.
• Date: 1 Jan 2006
• Memo: Opening Balance
• Unit Cost: Fill in as bellows;
Item# Qty Cost Total
MA15 2 $493 $986
MP9S 2 $765 $1,530
Category: B1 Total $2,516

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To view the Recap Transaction in Adjust Inventory, you may press both Ctrl and
R key (Ctrl+R). click OK to close the windows

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14. Click on Record.
to view the Inventory Value Reconciliation Click Report on the Command
Centre, select and click Inventory and click on Inventory Value

Reconciliation at the Items menu.

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