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Volume 1, Issue 3

SPRING/SUMMER 2011

Spring Term!
A
s the fall/winter term comes to an end, the spring/summer
term begins. This is the final newsletter you will be
receiving from us. We hope that the newsletters have been
informative and useful as you have navigated through the first
year experience with your student.
We are preparing to welcome a new group of first year students
and their families over the next few months. If you would like to What about
stay current on what is happening, feel free to access our Parent
Blog at: http://westernconnections.blogspot.com/. There is also
a Parent’s Page off of Western’s Homepage:
the Move-out?
A
http://www.uwo.ca/uwocom/parents/
ll residents must move out of residence within 24 hours of the
Wishing a successful end of term for you and your students! date of their last exam, as determined by the registrar’s office.
Once the room is in the same state as it was when they moved
Sincerely, in, students should then either find their RA or contact the front
Leslie Gloor Duncan desk to begin the check-out process.
Coordinator, University Transition Programs
The process consists of verifying the cleanliness of the room as well
The Student Success Centre as checking for any damage that may be present. All room keys,
including mail box keys, will be collected at this time and students
Inside This Issue will then sign that they agree with what has been documented on
the check-out form. If any money is outstanding for community
floor damages, this would be the time to pay as well. Your laundry
2 Planning Ahead – Getting Ready for Second Year card remains your property; but if you no longer have a use for it,
4 Dates to Know residence staff will recycle them. Please allow approximately 20
minutes on your move-out day for the actual check-out procedure.
What to do in London this Summer
5 Office of the Ombudsperson – Advocating for ALL RESIDENCES WILL CLOSE AT
Fairness on Campus 12 NOON ON MAY 1st, 2011.
Working During the School Year – Career Central Your student should have received a checklist outlining check-out
and Work Study preparations. Here are the most pertinent points pertaining to
6 Canadian Youth Can Add Value to bedroom requirements:
Their Resumes While Working Abroad • Clear all walls, windows, ceilings, mirrors and doors of any
personal effects.
Meal Plans
• Remove all waste and recycling materials
• Return all furniture in your bedroom to its original position.
• Empty all shelves, desk drawers, dressers and closets. Do not
leave anything behind. Any unwanted items should be disposed
UCC 210, The University of Western Ontario, London, Ontario
Tel: 519-661-3559 Email: successcentre@uwo.ca
Continued on page 2
What about the
Move-out?
Continued from Page 1
Planning Ahead

of and not left in your room.
Remove all bedding from bed. If a
Getting Ready for Second Year
F
mattress pad was provided then it irst year is over and though September may seem far away, there are a number of
should remain. important items to accomplish over the summer in order to prepare for Second
• Check that your phone, RezNet Year. Course registration and OSAP/financial assistance applications must be filled
out, tuition must be paid on time, and you may want to look into potential jobs for
and cable TV jacks are not loose or the school year. The following is a list of helpful tips and resources to aid in a smooth
damaged. transition between first and
• Return all furniture in the common second year.
areas to its original position.
Course Registration
• Make sure your fire extinguisher is
present and the plastic locking tag is Summer course registration can
seem like a daunting task. Many
intact.
first year students would have
• Check that your phone is in working been assisted with last year’s
order; it should be without cracks in registration process, especially
the display or have buttons missing. those who attended Summer
Academic Orientation. This
• Remove all food from room.
year, while there are resources
Properly dispose of unwanted items. available to guide you along the
• Sealed, unused, non-perishable items way, course registration is an
may be donated to the Food Bank at independent task.
the collection point in the lobby.
Appointment times:
• Unwanted clothing that is clean and
1. Randomly assigned based on academic year of study. (2nd year course registration
in good condition may be donated to
appointments will start on July 14th, however your individual appointment may
Goodwill at the collection point in the begin later).
lobby.
2. Will be emailed to you and available in the student centre.
For more information about check-
3. Indicates your first opportunity to register for your desired courses, but you can
out procedures, please refer to Page
make changes from that time onwards.
41 of the Residence Handbook and
Understandings 2010/2011: http:// 4. Be prepared before your appointment time to ensure a smooth registration
www.residenceatwestern.ca/western_ experience
residence_handbook.pdf
Continued on page 3

Open to all students. Confidential, impartial advice and information about


University policies and procedures. This office serves graduate and undergraduate students.

Western Student Services Building, Room 3100b


519-661-3573 • ombuds@uwo.ca • www.uwo.ca/ombuds

Western Connections 2 Spring/Summer 2011


Planning Ahead – Getting Ready for Second Year
Continued from Page 2
Courses: Arts and Humanities – http://www.uwo.ca/arts/
1. Review the timetable and see when you courses are available. AcademicCounselling.html (519-661-3043)
Make sure to look at all of your courses full year and fall and Engineering – http://www.eng.uwo.ca/undergraduate/
winter half credits. You should register for all of your courses upperyear/counselling_hours.htm (519-661-2130)
during the summer period and make changes throughout the Health Studies – http://www.uwo.ca/fhs/health_studies/
year, if need be. Make sure that you pay close attention to academic_counselling/index.html (519-661-4119)
the add/drop deadlines. For important dates see link: http://
www.registrar.uwo.ca/index.cfm/important-dates/ Kinesiology – http://www.uwo.ca/fhs/kin/ug/academic_
counselling/index.html (519-661-3092)
2. Use a spreadsheet to plan your schedule and ensure that all of
your lectures, tutorials, and labs are accounted for. Note the Nursing – http://www.uwo.ca/fhs/nursing/UG/academic_
class numbers (4-5 digit number, highlighted in yellow in the counselling.html (519-661-2111 ext. 86564
online timetables) so you can input this information when Music – http://www.music.uwo.ca/students/
using the online registration system
programCounselling.html (519-661-2043)
Remember – if a registration error message indicates a time
conflict, it is correct. The system will tell you the conflicting course Faculty of Information and Media Studies –
and is always correct. http://www.fims.uwo.ca (519-661-3542)

Helpful Resources: Financial Assistance/OSAP


Online Timetables – http://www.registrar.uwo.ca/index.cfm/ It is important to fill out financial assistance and OSAP
course-enrollment/timetables/ applications on time, in order to receive funding is a timely
Web Registration*– http://student.uwo.ca manner. If you plan to pay tuition with OSAP, the online
*this is also where you will check your final marks application must be filled out by June 30th!
Step-By-Step Guide to Registration – http://www.registrar.uwo. Western Bursary, Work Study & Need Based Award programs are
ca/index.cfm/general-information/guides/step-by-step-guide-to-
registration/ all based on financial need, and are all applied for via the online
Financial Assistance Profile Application, which is accessible via
Academic Calendar**– http://westerncalendar.uwo.ca/
Student Services. Look for the Financial Assistance section under
**Offers basic course descriptions as well as degree/module
outlines myPresent to find links to the applications. Application deadlines
vary by year, so check http://www.registrar.uwo.ca/index.cfm/
Registration Helpline –519-661-2100
student-finances/bursaries/ for up to date information.
A final piece of advice…
Important Websites:
When in doubt, talk to an academic counsellor in your home
faculty. Student Financial Services – http://www.registrar.uwo.ca/index.
Science – http://www.uwo.ca/sci/counselling/index.html cfm/student-finances/
(519-661-2111 ext. 86152) OSAP – https://osap.gov.on.ca/OSAPPortal
Social Science – http://counselling.ssc.uwo.ca/ Step-By-Step Guide to OSAP – http://www.registrar.uwo.ca/
(519-661-2011) index.cfm/general-information/guides/osap-guide/

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Western Connections 3 Spring/Summer 2011
Dates to Know
April 22nd World Earth Day May 23rd Victoria Day
April 22nd Good Friday Apply for OSAP by June 30th if you wish to pay
April 24th Easter Sunday your tuition fees with OSAP!
April 30th Final Exam Period Ends July 1st Canada Day
May 7th Last day for web registration for Summer Evening July 4th Summer Day term begins
and Spring/Summer Distance Studies courses July 14th Second year course registration appointments
May 9th Summer Evening and Spring/Summer Distance begin
Studies courses begin August 1st Civic Holiday
May 14th Last day for web registration for Intersession August 15th Tuition fees for upper year students are due
courses August 26th Extended web registration begins
May 16th Intersession courses begin September 8th First Day of Classes

What to do in London this Summer


May 20-22 CBC Hockey Night in Canada’s Play On!
A 2 day large scale street hockey tournament. 
June 10-12 London BBQ Bash
8-10 Micro Breweries, BBQ vendors, live entertainment, small rides and
media cook-off!
June 24-26 International Food Festival:
A flavor of International foods and cultural music mixed with Canadian
traditions and entertainment. 
July 1-2 London Celebrates Canada
A family friendly Canada Day celebration.  The event includes hero
recognition, stage entertainment, exhibits, vendors and fireworks.
July 2-3 Caliente Festival Hispano
An event for the community to experience the Hispanic culture. Includes
traditional music, folklore, arts and crafts, history and foods.
July 7-10 TD Sunfest 2011
A world music and jazz festival featuring over 35 international/national
professional music and dance ensembles, complimented by more than
275 food & craft exhibitors of the same international variety.  
August 19- Afrofesta London
21 A cultural festival showcasing food, music, dance and artwork of African,
Caribbean and Canadian Culture

For a complete listing of events happening in London, in 2011:


http://www.london.ca/d.aspx?s=/Events_Planning/2011_Event_Listings.htm

Western Connections 4 Spring/Summer 2011


Office of the Ombudsperson – Working
Advocating for Fairness on Campus During the
School Year
T
hey’ve made it. Eight months of program. If a student has not progressed,
essays, labs, tests, and exams are they may appeal for a Dean’s Waiver. A
behind your student – and you! Dean’s Waiver is a safety net provided by
the university for students whose academic
CareerCentral
You’ve probably spent hours on the
Western web site reading policies and
performance was affected by serious
medical or other circumstances beyond
and Work Study
procedures, hoping to help your child.

W
the student’s control – circumstances that
If only you, and they, had known about can be documented. Students have until estern’s Work Study program
the Office of the Ombudsperson. We June 30 to appeal for a Dean’s Waiver. Our offers an opportunity for
are a safe, confidential, impartial and office can advise students on that process students to work part-time on
independent service open to all Western and comment on their appeal letter. campus in jobs that accommodate their
students. We don’t advocate for students studies. The objectives of the Work
or for the university; we advocate for Even if a student has progressed, they Study program are: to assist students
fairness. We don’t make decisions and our may wish to appeal a final mark due to in financial need with a regular source
recommendations are not binding, but extenuating circumstances. Once again,
of income that does not add to their
we can help guide students through an they have until June 30 to submit a
debt load, offer students training
academic or non-academic appeal, advise formal appeal letter to the chair of their
them on how to address conflicts with an department, or to the chair’s designate and experience that will assist them
instructor or a coach, and what to do when – usually the undergrad chair. The in further studies and their eventual
they have missed class or an assignment objective of the appeal letter is to create entrance into the workforce, and to
because of illness. In short, we are a first reasonable doubt about whether the grade help staff and faculty. Financial need is
stop when your student doesn’t know where is correct or the instructor’s decision fair determined in a manner similar to the
to turn and a last resort, when they think and consistent with normal department Canada and Ontario Student Loans
they have exhausted all their options. practice. Once again, the Office of the assessment. It involves assessing the
Ombudsperson can explain the appeal costs of the program the student is
The coming months might introduce new process and provide feedback on the appeal registered in, based on advice from our
challenges to your student. A student is letter.
adjudicated as soon as their last exam students, and the resources available to
is marked; that is, the university checks Although we appreciate how concerned them.
marks obtained during the Fall/Winter you can be, we encourage students to More information about work study
term against a program’s progression contact us themselves. They can e-mail us is available here: http://www.registrar.
requirements. During the first week of at ombuds@uwo.ca, phone us at 519- uwo.ca/index.cfm/student-finances/
May, the Registrar’s Office posts marks 661-3573, or drop in to Room 3100B&C work-study/
on a student’s Student Central account Western Student Services Building. We
and clearly marks their status so the are open all summer, but if your student Job postings, both on and off campus,
student will know if they have reached the is driving in for the day we suggest they can be found at Career Central: https://
progression requirements for their chosen make an appointment. uwo.swap.pdf careercentral.uwo.ca/
4/11/2011 11:36:53 AM

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Western Connections 5 Spring/Summer 2011


Canadian Youth Can Add Value to
Their Resumes While Working Abroad
Meal Plans
It is a common

E
very year thousands of young Canadians account, obtaining a tax file number, misconception that any
take advantage of the chance to work and much more.  Up to date job post- leftover funds from
and live abroad. Working holidays ings, as well as computers, Internet, fax, a residence Meal
provide the opportunity to explore an excit- machines, printers, and phones are also Plan disappear. It is
ing country while gaining international work provided. Social events are also hosted important to remind
experience and earning an income. so that travellers can make new friends your student that this
from all over the world. is not the case – they
Young Canadians are privileged in being
eligible for working holiday visas from One of the most rewarding components do not need to splurge
several countries, including the UK, Ireland, of working abroad comes from gaining at the end of the year!
Austria, Germany, France, Australia, New opportunities independently. Current If your student is
Zealand, USA, Japan and South Africa. SWAP Ireland participant Melissa Strange returning to residence for another
says, “I like how the program is designed year, the remaining funds will be
SWAP Working Holidays is a not-for- transferred to their flex dollar account.
to assist you in creating your own adven-
profit organization on a mission to help Otherwise, any remaining balance will
ture rather than planning one out for you. 
people take advantage of the opportunity be automatically transferred to the
If SWAP lined you up with a job rather
to work abroad. The SWAP program does Campus Meal Plan.
than providing you with the resources to
not place participants in jobs, but rather
find your own, the entire experience would Refunds
provides all of the resources needed to find
not be as beneficial.” Melissa plans on go-
work and accommodation in the destina- If there is $50 or more remaining
ing on a working holiday in Australia after
tion country, and applies for the working on the meal plan, you may request
her Irish visa expires.
holiday visa on applicants’ behalf. a refund. You must submit a refund
Working holidays are truly life-changing request between April 4th and April
When participants arrive in their destina-
and incredibly rewarding experiences for 29th. There is a $40 refund fee.
tion country they
Canadians. People who go on a working
attend an orientation
holiday find more opportunities available For more information about meal
at SWAP’s overseas
to them, and increased confidence when plan refunds, please visit: http://www.
partner’s hosting residenceatwestern.ca/mprefund.cfm
they return to Canada. It is the sort of ad-
centre. The
venture that will build character and self-
support staff
reliance that will be relied upon in future Campus Meal Plan
go over how to
professional settings. No one ever regrets Meal plans are available for students
find work and
going on a working holiday with SWAP, living Off-Campus, as well as those
accommodation,
though many people do regret not taking in residence. The Campus Meal Plan
employment
advantage of the chance to live abroad. offers two different options: the Flex
and tax laws,
and what format For more information please contact Travel Plan and the Tax-Exempt Plan. Each
resumes should be in. plan has its own guidelines which
CUTS on the Western Campus, Uni-
They offer assistance are outlined in detail at: http://
versity Community Centre, lower level, www.mealplan.uwo.ca/students.
in opening a bank 519.661.4070 or visit www.swap.ca htm#CampusMealPlan

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Western Connections 6 Spring/Summer 2011

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