Practical 1: Familiarization of the computer system and on hand practice on power on and power off.

Hardware, equipment involved in the function of a computer. Computer hardware consists of the components that can be physically handled. The function of these components is typically divided into three main categories: input, output, and storage. Components in these categories connect to microprocessors, specifically, the computer s central processing unit (CPU), the electronic circuitry that provides the computational ability and control of the computer, via wires or circuitry called a bus. Software, on the other hand, is the set of instructions a computer uses to manipulate data, such as a word-processing program or a video game. These programs are usually stored and transferred via the computer's hardware to and from the CPU. Software also governs how the hardware is utilized; for example, how information is retrieved from a storage device. The interaction between the input and output hardware is controlled by software called the Basic Input Output System software (BIOS). Although microprocessors are still technically considered to be hardware, portions of their function are also associated with computer software. Since microprocessors have both hardware and software aspects they are therefore often referred to as firmware The main parts of a computer that we'll be focusing on are the Power Supply, Access Slots, Motherboard, Hard Drive, CPU, RAM, CD-Rom, and Floppy Drive. First, let's look at two simple diagrams of the inside of a computer.

Quickly, you may recognize some parts of you computer just from these simple diagrams. The First diagram is of a tower computer, which currently is popular for the home PC. The second Diagram is a desktop computer, which normally is used for space as you can easily place the Monitor on top of it and have the whole computer compact in one easy spot. POWER SUPPLY

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The power supply is vital to the computer as it is the source of power. The power supply is usually a small metal box in the top corner of a case (tower). ACCESS SLOTS Access slots or expansion slots are openings in a computer where a circuit board can be inserted to add new capabilities to the computer. Examples of drives that may go here would be modems; USB drives, networking cards, video adapters, and sound cards. These expansions are easy to install along with being very useful to your computer to allow you to do new things, such as network computers together.

MOTHERBOARD The motherboard has been an integral part of most personal computers for more than 20 years. The motherboard contains various circuit cards performing various functions all plug into many similar sockets on a common circuit board. Each circuit card performs a unique function in the computer and gets its power from the socket. The motherboards contain many circuits and slots, but let s focus on some of the important ones. The motherboard is home to the processor (CPU) along with the access slots and RAM. If we look at the diagram above I've labeled the parts of the motherboard that I wanted to discuss. The objects labeled 1 are the access slots. 2 is the processor slot and 3 are slots to hold memory (RAM). CPU The CPU, or processor, is the heart of your computer no matter what type (PC, Server, and Laptop). There are many brands for processors such as Intel and Athlon all with different processors for your computer. The CPU processes everything that your computer does, therefore the better the processor, the faster the computer.

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The revolution of CD's is that they hold much more data than a floppy disk. This is why you need certain amounts of RAM to run applications. The more RAM you have the faster your computer will be. When you close the application the information is deleted from the RAM. although are not as flexible when it comes to rewriting and storing personal data.RAM Random Access Memory (RAM) is the form of memory contained in most computers. These hard disks do one thing well . it reads CD's. HARD DRIVE Nearly every desktop computer and server in use today contains one or more hard-disk drives. They give computers the ability to remember things when the power goes out. When an application is running it stores its information in the RAM. These are Page 3 . The larger your hard disk (drive) the more information and files you're able to store. A hard drive stores all your files and information in a permanent form unlike storing it in RAM (which is temporary). RAM is considered "random access" because you can access any memory cell directly if you know the row and column that intersect at that cell. CD-ROM The CD-Rom is quite simple. Using CD-RW you can make your own CD's and use them more like a floppy disk. CD-Rom completely stands for Compact Disk Read Only Memory. Today's average hard drive is 40 GB although slowly 80 GB hard drives are becoming used more often. and the more applications you'll be able to run without loosing speed.they store changing digital information in a relatively permanent form.

Page 4 . rewritable. STEPS TO SWITCH ON THE COMPUTER: 1)Switch on the ups . 3) Click on SHUT DOWN to turn off. and great for storing information. Floppy disk are easy to use. STEPS TO SWITCH OFF THE COMPUTER: 1) Click on START.write over information stored on a floppy disk. The floppy drive is simple and allows you to read. 2) Select TURN OFF YOUR COMPUTER OPTION option. 2)Switch on the monitor 3) Press the power key of the CPU to start the machine. 4) Switch off the monitor. Now you have a basic knowledge of the parts of your own PC. 5) Switch off the UPS.becoming more and more popular although you still need a CD-Rom to read them. In the future you'll be able to read more advanced articles and have an understanding of the parts of a PC. FLOPPY DRIVE A floppy drive reads the popular floppy disk. compact.

Important commands will be displayed that you need to use in installation process. icon shifting & ordering. To start Windows installation: Put Windows XP CD and restart your computer.Practical 2: Loading window. Insert diskette and press Enter Page 5 . You will see Press any key to boot from CD so you must push any button on your keyboard to proceed. If drivers for hard disk controller (SATA. you must press F6 and do three following steps: 1. SCSI) is needed. closing. maximizing. Please pay attention to the lower part of the Screen. Now Windows XP installation will start by itself.

and if you agree with these rules and want to continue installation press F8 . Then follows Windows Xp license.2. Press Enter to continue installation process. Choose adequate driver and press Enter 3. In this windows press Enter to continue the installation or press F3 to cancel the installation. but if you don t agree and want to cancel installation press F3 Page 6 .

If there is any partitions you can delete the with D 2.If you install Windows XP in computer that already have installed Windows XP. 1. So press Esc In this step we can divide disk in many pieces (partitions) if you need it. If you choose to press R than only the windows files will be rewrited and viruses will stay in your computer. With C you can create new partitions Choose partition where you want to install Windows XP and press Enter Page 7 . then you will see window and I recommend press Esc (don t repair) in it.

but if you don t need to customize click Next to continue Windows XP installation.Choose file system what you want format your disk. After restart don t press any key when you see Press any key to boot from CD Just wait and Windows installation will continue. I usually advise to choose NTFS. You can customize it later after installation if you want. computer will restart. Click customize if needed. After some time a windows will appear Regional and Language Options . Page 8 . When all files will be copied. If you don t want to wait long time you can choose NTFS (Quick) and press Enter Your hard disk will be formatted and after that files will be copied to your hard disk.

when it is done click Next Write in your Windows XP license number (serial) and click Next Fill the computer s name and administrator s password if needed.Fill the fields Name and Organization. Then click Next Page 9 .

Choose your time zone and make sure that clock is correct. Page 10 . Then click Next Windows XP installation will continue after that.

but you can do it after installation as well. After booting in follow short wizard that offer you to activate windows and create user accounts. So you can choose Typical settings and click Next . Page 11 . In next window click Next Windows XP installation will continue and after that computer will restart again.If you want to configure network s configurations you can do it here.

CLOSING WINDOW Page 12 . windows will be iconized and icon will be moved to the task bar of the Desktop. Please install firewall and antivirus before you plug in your internet cable. MINIMIZING & MAXIMIZING WINDOW A window can be maximized and minimized by clicking the minimize and maximize button.Then choose skip and about windows registering in their site you can answer No So you finally have installed Windows XP in your hard drive by now. A minimized button has hyphen (-) symbol when u click it. When you click it. A maximize button is a small rectangular area (). it will cover up the whole desktop.e. 2. are displayed on the right-top corner of the window on the title bar. After the installation process of Windows XP you can continue installing drivers and any software you need. then your windows will occupy whole monitor screen i. Important things to do after installation: 1.

ICON SHIFTING & ORDERING Drag and Drop is an action which helps the user to copy and to move an icon or an object from one window to another. who had worked with him on Bravo. Introduction to MS-Word: History-Evolution of Word: Many concepts and ideas of word were brought from bravo. setting of document. 1983. one folder to another etc. select the Arrange icons by option. mail-merge practice. Practical 3: Practice with MS-Word. From the further displayed menu you can choose any one option according to which you want to arrange the icons and the various options for ordering are: Arrange icon by-name. modified. On February 1. It is also called cross icon. making it the first program to be distributed on-disk with a magazine. Ordering of icons on the Desktop is done by right clicking the mouse on the blank area of Desktop. When your dragged object moves onto destination object. operating and closing document. development on what was originally named Multi-Tool Word began. holding it down. then drop the source object onto the target object by removing your hands from the mouse button. then you can close it by clicking the close button. close button is next to the maximize button on the right top corner of the title bar. Microsoft released the program October 25. size. and type. Then from the pop-up menu so displayed. away from PARC that summer. dropping is to release of the mouse button from the target position when you completely drag an object. move towards the destination object. the by pressing down the mouse left button. Having renamed it Microsoft Word. So. 1983. for the IBM PC. Bravo s creator Charles Simonyi left Xerox PARC to work for Microsoft in 1981. Page 13 . Free demonstration copies of the application were bundled with the November 1983 issue of PC World. Preparation of document. Simonyi hired Richard Brodie.If you do not want to work more with your opened window. the original GUI word processor developed at Xerox PARC. To drag & Drop an object on to another object is to move the mouse pointer onto the source icon or source object which you want to drag. familiarization with various tools. It has X (cross0 sign in the small rectangular box.

Word 2007 is the most recent version of Word. etc. Quick Access toolbar. Rich Text Formats (RTF) was an early effort to create a format for interchanging formatted text between applications. including a new XML-based file format. Mini Toolbar. and was the first application with such features as the ability to display bold and italics text on an IBM PC. but retains the older Word 97-2003 format as an option.However. it was not well received. Though usually just referred to as Word document format . In addition to the default Word binary formats. Although MS-DOS was a character based system.DOC) as of early 2000s were a de facto standard of document file formats due to their popularity. Word 2007 uses the new Microsoft Office Open XML format as its default format. Microsoft Word was the first word processor for the IBM PC that showed actual line breaks and typeface markups such as bold and Italics directly on the screen while editing. alternative colors. or WYSIWYG. an integrated equation editor. It also has contextual tabs. bibliographic management. at the most. which are functionally specific only to the object with focus. and sales lagged behind those of rival products such as WordPerfect. This release includes numerous changes. there are actually a no of optional alternate file formats that Microsoft has used over the years. File Formats: Word document formats (. Super-tooltips. used simple text-only display with markup codes on the screen or sometimes. such as WordStar and WordPerfect. Word featured a concept of What You See Is What You Get . COMPONENTS OF WORD WINDOW Page 14 . It also supports (for output only) PDF and XPS format. SmartArt. although this was not a true WYSIWYG system because available displays did not have the resolution to show actual typefaces. Word supported an HTML derivative as an additional fullfidelity roundtrip format similar to RTF. and support for structured documents. and many other features like Live Preview (which enables you to view the document without making any permanent change(s). RTF remains an optional format for word that retains most formatting and all content of the original document. a redesigned interface. Later. Other DOS word processors. this term refers primarily to the range of formats used by default in Word version 2-2003. with the additional capability that the file could be viewed in a web browser. after HTML appeared.

When you assign the name of the document. It also displays the name of the document. You Page 15 . it will replace Document1 with your entered name. it will ask you for the name of the document.When user opens a Microsoft Word window on the screen. which is currently opened. When after typing the textual information you save the document by pressing theCtrl+S key combination from the keyboard. it has number of different parts. These parts are given as under: (a) Title Bar (b) Menu Bar (c) Tool Bar (d) The Ruler (e) Status Area or Status Bar (f) Scroll Bar (g) Frame (h) Working Area or Document Window Area (i) View Button Bar The main ones are explained as below: (a)Title Bar: The title bar of the MS-Word window displays the name of the program as Microsoft Word . then it will be document1 in the title bar with the Microsoft Word . If we are creating a new document.

and Windowand Help having menu pads. Now we will study various Pull-down menus as: 1. Templates . Table. Word s menus are pulled down from the Menu Bar. You can open a recently used file by picking it with mouse pointer or by typing the corresponding number. Various menus are File. You can print the document and also take print preview before printing by selecting Print and Print Preview Commands respectively. (b)Menu Bar: The next line or bar of the Word window contains the menu bar. Exit selection will quit the user from MS-Word. On selecting a particular menu pad. Save All. If you want to save all opened documents then select the Save All command. When a menu command is highlighted. Properties . The properties selection displays information about the current document. Here click the left mouse button once and by holding the mouse. The File menu is used to perform a variety of file and printing operations. The main menu selections or commands in the File pull down menu are New. Format. Page 16 . margins and orientation of a page by selecting Page setup command. Print Preview. You can send your document to E-mail by selecting Send to command or option. View. where X is the underlined letter in the menu name. then click the Save As command. Save As . Page setup . Menus are accessed by picking a menu name from the menu pad with the mouse pointer or by pressing Alt+X key combination from the keyboard. Open. Word displays the corresponding pull-down menu. You can open an existing document by clicking the open menu command and close it by selecting and clicking the close menu command or menu option. you can getHelp information about that selected command by pressing the Function key F1. You can set the templates by clicking the Templates command. located across the top of the screen. These various types of menu selections on the pull down menu are also called Menu commands. Tools. Insert. If you want to save your document in another drive or directory. Send. Close. Once a menu is pulled down. You can set the size. File: The File menu displays several menu commands. Save. We can create a new document by selectingNew command or pressing theCtrl+N key combination from the keyboard. you drag it anywhere. You can save your text or document by clicking the Save Command. Edit. Word also displays recently saved files at the bottom of the file menu. Exitand some currently used and saved document files. you can pick one of the selections with the mouse pointer or again by typing the underlined letter of the desired selection. Print. Ellipses ( ) following a menu items or commands indicate that dialogue boxes appear after the menu selection that performs an operation.can move the window anywhere on the screen by moving the mouse to title bar. The menu bar contains several menu items on the menu pads.

Picture. You can select any one of these views and take the decision which is better for the viewing the information or textual data. Select all. 3. 5. 4. Page layout.Insert: The Insert menu displays the several menu commands of Break. to insert or delete columns. Outline. Find. Bullets and Numbering. User can count the words in the document. Annotations.View:Th e View menu displays the menu commands such as Normal. The Edit Menu is used to delete. Copy. It can also zoom the page size to different percentages. Mail Merge. Auto correct. Language. Envelopes and Labels. View is used to create. Paste Special. to set the borders and apply shading on Borders. Index and Tables. to do auto formation. pictures. You can move to any page with the help of Go to command. Cut. set picture in text and apply drawing objects. Page Number. Heading Numbering. Master Document(which gives you the document s underlying structure) and Full screen. edit header and footers and also set. The format menu lists options for setting and modifying various fonts. Frame. Form Field. Field. Hyphenation. Word count. Auto format.Format: The Format menu displays menu commands like Font. Revisions. turns hyphenation Page 17 . Repeat. Frame. Object and Database. the current date and time. Caption. Thesaurus. Style. to apply various style settings. Go to. Insert selection gives you the ability to insert a variety of things into your document. databases and captions for figures. In this the user can use the built in spelling checker. and Options. to set heading numbering. Paragraph. 6.2. Protect Document. objects. Footnotes. set the special characters corresponding to different languages. replace. Outline. Picture and Drawing objects. It will also find and replace the text. files. Macro. Annotations. Customize. View can also turn off and on the display of the tool bars. frames.Tools: The Tool menu has the main selections as Spelling. Symbol. Auto text. Style gallery. Page Layout. Footer. and Book mark. Date and Time. of ways including Normal.Edit :Th e Edit menu displays several menu selections as Undo. Copy and move blocks of the text.e. to set Bullets and set the Numbers. footnotes and annotations. This menu is used to insert page and section breaks. redo operation). and Zoom. special symbols. File. Tabs. Clear. Auto text does the alignment of the text. footnotes annotations. It also includes Undo (to cancel last executed command) and Repeat the selection (i. grammatical error remover and Thesaurus. Grammar. Paste. including equations. the ruler. forms. CrossReference. You can also identify text for an index or table of contents. one or all paragraphs formats. The Bookmark selection inserts reference points within a document. page numbers. The paste special selections used to link pasted objects from other applications. Footnote. The view menu lets you to display your document in no. tables or equations.

first of all click the file menu and select page setup command. To work with page setup.on or off. Select row. Split Table. the standard and Formatting toolbars are displayed but you can display other toolbars at any time by selecting these from the View menu. create and run macros. Select column. By default.0 and its advanced versions come with several predefined toolbars. left. arrange and select document windows when more than one document is open. prepares the envelopes and labels. It can also protect and unprotect document and set the many Word options. Table Autoformat. Forms. Headings. When you click this command. bottom.x (3. and some document filenames. The window menu is used to create. Border. Split cells.and Gridlines. 8. We can use the Help index and search features to locate specific information. Formula. define the paper size and its orientations (portrait or landscape). right. The Microsoft Network. 7. Word perfect Help.1/3. By using the help menu option. Each tool bar has a set of tools that are appropriate for a particular type of task. Delete row. Database.0/3. The page setup command will set the margins (top. Word 6. PAGE SETUP (MARGINS AND GUTTERS): Clicking the file menu displays the page setup command. and about Microsoft Word. formatting. You can press F1 at any selection and get the required help. and find the paper source (tray and others) and set the page layout. Arrange All. Word for Windows 2. Microsoft.11) are standard. 9. set gutter). Merge cells. Cell height and width. customize the various toolbars menus and shortcut keys. Select table. Sort. Split.Table: The Table menu displays the selections of Insert row. a page setup dialog box will be displayed Page 18 . Answer Wizard. You can also hide all the toolbars if you want to see more of your document on the screen. Convert table or text.0 and Tip Wizard . The Answer Wizard can be useful for direct Help.Window: The window menu displays several menu commands like New Window. Drawing. The main toolbars in Word 6 for Windows 3.Help: The Help menu comprises of Microsoft Word Help topics. Tool bars: Each Office application comes with a set of tool bars. mail merge the documents. one can review the information about Word operations.

The default paragraph style is called normal. Ms-Word has mainly two types of styles as: Paragraph style and character styles. A style is a named set of formatting characteristics which can quickly and easily paragraph and character formatting to text. A paragraph style applies to an entire paragraph and improves the paragraph s appearance. Tab stops. Border and Font properties. FONTS AND FONT STYLE: Styles: Ms-Word comes with a number of built in styles (several paragraph styles and flow character styles) that can be applied to both the document heading and normal text. Every paragraph has a style. Character style Page 19 . Some common paragraph formatting characters are line spacing. You can create any number of styles according to your requirement.CHANGING STYLE. You define the style by giving it a name and various paragraphs or character formatting properties. Indent icon. The primary purpose of style is to simplify and standardize formatting. The paragraph or selected text automatically takes on the formatting characteristics assigned to the style.

Some common character Paragraph styles are Type face. Now select the style from the style drop-down list in the Formatting toolbar. Italics and Underline. Face size. Also we can apply style by selecting the style command from the Format menu. You can also apply style by pressing the Ctrl+Shift+N key combination and to activate the Font drop-down list press the Ctrl+Shift+F key combinations. Applying style to a text: You can apply a style to a paragraph before or after you type the text in the paragraph. it will automatically take the selected style. Page 20 . Bold. To apply style to a paragraph or character move the mouse pointer to the desired location and highlight the text to which you want to apply style if text is already written otherwise when you type the text.applies only to selection of text rather than the entire paragraph but you can apply it to whole paragraph. This list provides you a preview of each style within the list including the type face and font characteristics.

Change the name by typingAT in the Please Name Your Auto text Entry Field. c. move the cursor where you want to set the page break.Microsoft Word suggests a name. Click OK. If it is not selected then you can click the Page Break radio button and click theok button form the break dialog box. The Tab Key: Page 21 . Headers and Footers are also useful for placing backgrounds and watermarks on a page. which is often used for repeating the title of document from a page to page and entering page numbers at the top of the document. Each time you store new information on the Clipboard. Header is a special text. Place the cursor between the period in the sentence you just typed and the paragraph marker. d. Title of the book is shown on every page of the book work as Header. b. Also graphics symbol can be displayed at Header. You can insert a manual page break any time you want to force Word to start a new page. The suggestion displays in the dialogue box. paragraphs indents and other criteria. Highlight Auto text information is stored permanently. If you wish to store text permanently so you can use it repeatedly. For this purpose following are the steps: a. Your text should now read: Auto text information is stored permanently.Type AT. g. i. You have to enter the text for a header or footer only once. Now there are two ways to set page breaks between the continuous texts. k. Auto text: Cut and Copy both store information on the Clipboard. the old information is lost. Footers are often used for the same purpose but at the bottom of a document. To insert a page break. HEADERS AND FOOTERS: Header and Footer appear at the top and bottom respectively of a document. Auto text is stored permanently.Click anywhere in the text area to remove the highlighting. use Auto text. First you can select Break Command from the Insert menu and click the break command. Press F3.PAGE BREAKS: MS-Word automatically warps text to the following page based on page margins. Type the following: Auto text information is stored permanently. e. f. h. Choose Insert> Auto text> New from the menu. j. Press the spacebar twice to leave two blank spaces.

Press the Tab key a few times. MAIL MERGE The term mail merge is typically used to describe the process of merging some form of address data base with a form of letter to create a group of individual letters. chart or any text or graphics materials from the document file. It then sends it to the printer in the background. In background printing. Page 22 . When you press the Tab Key. Background printing enables you to do other things while the printer prints in the background. Note that before using the Print command. .e. Also note that before using the Print command. table. the system sends the print jobs to a file on the hard disk rather than directly to the printer. To print preview a document. you should take the view of your printed document using the print. b. click on the Print Preview button on the standard toolbar. When you use Print Preview. The arrow is a non printing character. You can also check and control the status of multiple print jobs. It is a good feature of the Microsoft Word. document should be opened. In such situations. Note how the cursor moves across the page.5 inches. mailing labels etc. Use the magnifier button or select the Zoom options from the view menu to enlarge the document. Select the Print Preview option from the file menu. in other words Previewing a document means viewing a screen representation of one or more pages before you print them. Printing the document file: We can print a document. PREVIEWING Documents: Previewing is the procedure to view the document before printing i. Alternatively. Mail merge is used to print letters. when you print your document the arrow does not print. envelopes.The default tab setting for Microsoft Word is . several preview buttons are displayed on the Print Preview toobar Background printing: Some printing jobs take hours to complete. the cursor moves ½ inches across the page and an arrow appears on the screen. the procedure can be taken as: a. you can use the background printing utility offered by Word.

Page 23 . How to create a mail merge file: Mail merge list summarizes the steps involved in performing a mail merge operation: a)Create the Main letter: It has the general body of letter. c) Define merge files in the main document: User defines merge fields in the main document.Mail merging uses two files. Similarly it picks the second address and combines it with general letter and creates the second letter. Again similarly it will continue this process until last address in the data file. b) Create the Data source: It has the label address of the letter. Mail merge uses the main file or main document and picks the first Name. address from the data files or label files and combine these file into one. Actually Mail merging means to combine two different files in one at the time of printing. These fields tell the Ms-Word where to insert specific data items from the data source.

iii. Types of document that you can create. The resulting merged document contains multiple pages of labels all in one section. number per page etc. Form letter: when you want to create a form letter. iv.Catalog: a catalog is much like a form letter which has resulting merged document contains all the data in one section instead of individual sections. Page 24 . with each letter in its own section. e) Print the document: as all personalized documents are placed in a single document file. ii. enabling you to specify the envelope type. you can merge two. The main document in a mail merge operation is the one that contains the boilerplate text and graphics. Labels: Word allows you to specify the type of label having size. Each label cell contains the fields to insert the address information. Envelopes: Ms-Word automates the process of creating envelopes. The result is a single document containing all the personalized documents with page break separating one document from another. There are few types of main documents used in Mail merge:i. and then creates a main document consisting of page label. print options and other variables. which are the same in all resulting documents. you can print all documents in one operation.d) Merge the data with the Main document: when the main document and the data source are ready. Ms-Word merges the main document and the data source to create a single document that contains all he personalized letters.

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