Second CAS-SC Meeting
April 12, 2011; CAS-SC Office Call time: 4:45 pm
Attendance: Marion Joyce R. Divino (Chairperson) Christian Eduard P. Mañalac (Vice Chairperson) Present Excused Absence
Rowan Joshua E. Dimaculangan (College Representative) Excused Absence Jessica S. Baniaga (Councilor) Aldrin G. Bautista (Coucilor) Mark Angelo C. Bucay (Councilor) Mary Joy G. Dalisay (Councilor) John Kenneth G. Erese (Councilor) Renato C. Fariñas, Jr. (Councilor) Lady Abrielle G. Flores (Councilor) Gina-Lyn DS. Laurenciano (Councilor) Ma. Angelica B. Paredes (Councilor) Present Excused Absence Present Present Present Excused Absence Excused Absence Present Present Present Excused Absence Present Present
Monica E. Revadulla (Councilor) Antonio Lorenzo T. Santillan (Councilor) Maria Patricia M. Valdez (Councilor) Reniel A. Villaflor (Councilor)
MEETING STARTED AT 5:12 pm
®Agenda for this meeting: 1. Final updates/instruction re: summer registration 2. GASC and next student regent update 3. IRA discussion on Ombudsman ouster and Dorm Fee Increase 4. Academic calendar (focusing on summer class schedule i.e. holidays, finals week, and end of classes) 5. Schedule dates for the following: a. Payment for the Council shirt b. Permanent weekly Council meeting schedule for this summer c. Daily (Monday to Friday) workshop for two-three weeks for all the bulletin boards of the Council on all buildings and the Council office d. Deliberations for the following projects: 1) Adopt Humanities which will be around the 1st week of May 2) Volunteer Corps scheme 3) Freshmen Representative Selection which will be on the 2nd week of classes of the 1st semester e. First Council of Student Leaders meeting 6. Fund raising activities for the month of April Meeting proper:
RECALL OF THE AGENDA OF THE 2ND CAS-SC MEETING 5:12 pm – 5:14 pm
Marion Joyce R. Divino discussed the agenda of the meeting.
HOUSE RULES 5:12 pm – 5:56 pm
Marion Joyce R. Divino led the discussion regarding the house rules of the CAS-SC.
Rules about attendances in CAS-SC meetings were first discussed.
A Council member will be considered “late” if he/she will arrive after 15 minutes after the start of the meeting. A “late” Council member will pay Php 1.00 for every minute that passed after 15 minutes after the call time.
A Council member is considered absent if he/she does not show up during the first 45 minutes of the meeting. Deliberation about the classification of absences as excused absences or unexcused absences should last less than 5 minutes.
If 3 absences have been accumulated and if majority of them are excused absences, warnings will be given. Excused absences include situations in which the absent Council member is sick (which needs a medical certificate) or when his/her class has been extended.
If 3 absences have been accumulated and if majority of them are unexcused absences, a money penalty of Php 200.00 will be charged.
If 5 absences have been accumulated and if majority of them are excused absences, a fund raising activity that should produce double or triple the amount of money produced in a normal fund raising activity will be tasked.
*Gina-Lyn DS. Laurenciano asked if the labeling of excused and unexcused absences will reset to zero. *Marion Joyce R. Divino stated that it will go back to zero during the start of every semester.
Marion Joyce R. Divino asked the Council for ideas regarding the penalties that will be given if 5 absences have been accumulated and if majority of them are unexcused absences.
Reniel A. Villaflor suggested that money penalties be charged and that these penalties will increase every unexcused absence the Council member will make.
Marion Joyce R. Divino suggested that impeachment, along with showing his/her face and his/her situation in the Council to the public, be done.
The Council agreed with the suggestion made by Marion Joyce R. Divino.
* The Council deliberated if extra fund raising activities would really be given to Councilors with five excused absences and finally agreed with the rule. * The Council agreed that the fund raising activities that will be tasked should produce double or triple the amount of money produced in a normal fund raising activity depending on the validity of the reason.
* Jessica S. Baniaga asked whether a Council member will be excused or unexcused in his/her absence when he/she has an exam. * The Council decided that if a Council member has an exam which will have a conflict with the schedule of a CAS-SC meeting, he/she must inform Maria Patricia M. Valdez about it. In doing so, one’s absence will be considered excused.
* Marion Joyce R. Divino stated that attendances during activities such as the summer registration assistance will not be included in the official attendances. * Marion Joyce R. Divino, however, stated that every Council member must confirm if they will be able to attend to an activity or not.
Rules about responding to group messages were discussed.
Marion Joyce R. Divino declared that each Council member must reply to text messages regarding the activities of the CAS-SC.
The Council decided that one who fails to reply to group messages will be assigned to clean the CAS-SC Office. This sanction, however, will only start taking effect in the beginning of the first semester.
The Council decided that if everyone will be able to reply, Marion Joyce R. Divino will be the one assigned to clean the CAS-SC Office.
Rules about giving payments for fund raising activities were discussed.
If 3 times have occurred in which one is not able to give payments on time and if majority of them are excused, warnings will be given. John Kenneth G. Erese will be the one in charge of deliberating if the reason for not being able to give payments on time will be considered excused or unexcused.
If 3 times have occurred in which one is not able to give payments on time and if majority of them are unexcused, a sanction will be given by John Kenneth G. Erese.
If 5 times have occurred in which one is not able to give payments on time, impeachment, along with showing his/her face and his/her situation in the Council to the public, will be done.
John Kenneth G. Erese stated that before a Council member makes a transaction for the activities/projects of the CAS-SC, he/she must first inform him about the expenses that will be spent. If he/she fails to do so, reimbursement would be void.
John Kenneth G. Erese also stated that the name “CAS-SC” or “CAS Student Council” be written in every receipt involving the CAS-SC activities.
* Maria Patricia M. Valdez asked about the minimum time needed for a Council member to be considered “present” in a CAS-SC meeting. * The Council decided that one should be able to stay in the meeting for more than an hour.
PRESENTATION OF THE ACTIVITY PROPOSAL OF GINA-LYN DS. LAURENCIANO 5:56 pm – 5:59 pm
Gina-Lyn DS. Laurenciano presented her proposal to hold a Freshman Registration Assistance project and an Adopt Humanities project. She distributed copies of her activity proposal to the Council members and discussed the details of the projects.
GASC AND NEXT STUDENT REGENT UPDATE 5:59 pm – 6:04 pm
Marion Joyce R. Divino stated that Maria Kristina “Krissy” Conti from the UP College of Law in UP Diliman has been unanimously selected as the new Student Regent last GASC held at the University of the Philippines Mindanao. Marion Joyce R. Divino stated that the new SR will not file a LOA. Instead, she will just lessen the amount of units she will take. She formerly served in the Student Council in the UP Diliman. She also has numerous connections with national movements.
Marion Joyce R. Divino stated that the second possible SR was Rainier Astin "Rain" Sindayen from UP Diliman. He is the outgoing UP Diliman USC Chaiperson.
Marion Joyce R. Divino stated that the third possible SR was Fermina Carmen "Amme" Agudo. She is the current Vice-chairperson of the UP Diliman USC.
Marion Joyce R. Divino stated that the manifestation for the oil price hike has already been released. All Councils signed for five progressive suggestions including the removal of E-VAT and the deregulation of oil.
Marion Joyce R. Divino said that there has been a manifestation of all Councils in UP Cebu. UP Cebu is only a college, not a university. Thus, it does not have a Chancellor but a Dean. The Dean of UP Cebu is no longer considered as pro-student. It has been stated that the policies made by the Dean focused more on personal interests. President Alfredo E. Pascual has already talked with the Dean.
IRA DISCUSSION ON OMBUDSMAN OUSTER AND DORM FEE INCREASE 6:04 pm – 6:07 pm Reniel A. Villaflor said that the CAS-SC stand about the Ombudsman ouster and the Dorm Fee Increase must be passed by April 21. All opinions of the Council members must be submitted to him through his e-mail address: email@example.com
Reniel A. Villaflor already went to housing. However, there was no available official whom they would be able to speak with. A letter is needed so that the files that will be received from the OC. Maria Patricia M. Valdez needs to make a letter for this.
ACADEMIC CALENDAR (FOCUSING ON SUMMER CLASS SCHEDULE I.E. HOLIDAYS, FINALS WEEK, AND END OF CLASSES) 6:07 pm – 6:10 pm
Gina-Lyn DS. Laurenciano was assigned to finalize an academic calendar for this summer. She needs to know the schedules of the Council members, especially the ones who have enrolled or will enroll in summer classes. The Council members who will most probably enroll in summer classes are Marion Joyce R. Divino, Gina-Lyn DS. Laurenciano, Jessica S. Baniaga, Mark Angelo C. Bucay, Mary Joy G. Dalisay, and Maria Patricia M. Valdez.
SCHEDULE DATES 6:10 pm – 6:30 pm
The down payment for the Council shirt is Php 100.00. It will be paid during next CAS-SC meeting.
*Mark Angelo C. Bucay was assigned to canvass about the materials and equipment needed for Adopt Humanities.
Marion Joyce R. Divino said that the CAS-SC meetings will be held every week. Everyone who has successfully enrolled or will enroll in summer classes and who has projects to manage this summer are greatly required to attend the meetings. The CAS-SC meetings will be held from 5:00 pm – 7:00 pm every Tuesday.
The details about the workshop for Adopt Humanities were discussed. Several materials need to be made and posted in the calendar, bulletin boards, and corkboards (including the one in the CAS-SC Office).
*John Kenneth G. Erese was assigned to set a fund raising activity for April. The materials for Adopt Humanities will be posted on the bulletin boards in the Physical Sciences building and in the old Humanities building. Jessica S. Baniaga suggested that the materials be also posted on the boards in the College of Development Communication building. The activity proposal made by Gina-Lyn DS. Laurenciano was discussed again.
In Adopt Humanities, Marion Joyce R. Divino said that the Logisitcs Committee and the Academics And Sports Committee must work together. She also stated that Antonio Lorenzo T. Santillan is vital also since he will be managing the production of all publicity materials.
Jessica S. Baniaga was assigned to manage the Volunteer Orientation. It was suggested that a party be held for the Freshman Representative Selection. Marion Joyce R. Divino would talk to Mary Joy G. Dalisay about this project.
FUND RAISING ACTIVITIES FOR THE MONTH OF APRIL 6:30 pm – 6:38 pm
For the month of April, John Kenneth G. Erese decided that sponsorship or solicitation letters be produced and given out since the time of execution of the projects are very early. The first deadline of submission of solicitation letters will be on April 30, 2011. The second deadline of submission of solicitation letters will be on May 10, 2011. Every Council member must be able to gather at least Php 1000.00.
All materials must be prepared. The Secretariat Committee must produce all needed letters and distribute the letters to the Council members. The proposed amounts of money to be solicited were Php 500.00, Php 1000.00, and Php 1500.00. The deadline of the tentative letter will be tomorrow. The deadline of the final letter will be on Friday.
The fund raising activities for June and July will be the selling of ballers.
* Marion Joyce R. Divino said that the next Council meeting will be on Monday, 5:00 pm – 7:00 pm. The Council meetings following that will be held every Tuesday, 5:00 pm – 7:00 pm
MEETING ENDED AT 6:38 pm
Certified True and Correct:
Maria Patricia M. Valdez Secretariat Committee Head
Marion Joyce R. Divino Chairperson