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ACKNOWLEDGEMENT

I owe a great many thanks to a great many people who helped And supported me during the working of this project.

My deepest thanks to Lecturer, Mrs. Alpana Pande Guide of the project for guiding and correcting various documents of mine with attention and care. She has taken pain to go through the project and make necessary correction as and when needed. My deep sense of gratitude to Mrs.Pragya Gulati, for her support and guidance. I would also thank my Institution and my faculty members without whom this project would have been a distant reality. I also extend my heartfelt thanks to my family and well wishers.

Introduction

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Purpose The Software is for the automation of Pathology Management. It maintains two levels of users: Administrator Level  User Level The Software includes: Maintaining Patient details.  Providing Prescription, Precautions and Comment.  Providing and maintaining all kinds of tests for a patient.  Billing and Report generation.

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Scope

It can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details and their test results. 1.3) Technologies to be used

This project will be a desktop application to be developed in JAVA having Ms Access as backend. ‡ ‡ ‡ ‡ ‡ Database Design (Ms Access) Form Design (JAVA) Coding (JAVA) Testing (JAVA) Reporting Tool (Data Report)

prescription and billing reports can be generated as per user requirements. y y y y y  In this project collection of data is from different pathology labs.1 Organizational Overview  Project is related to Pathology Management System.1.  Related test reports.  Results of tests. patient details report. prescription. Providing different test facilities to a doctor for diagnosis of patients.  The project maintains two levels of users:y Administrator Level-Manager y User Level-Data Entry Operator  Main facilities available in this project are:y y y Maintaining patients diagnosis details. advised tests to be done. Maintaining records of patients. Providing billing details for patients.  User or Administrator can search a patient¶s record by his/her name or their Patient code.  Urine Test  Stool Test  Glucose Test  Gastro copy Test  Colonoscopy Test  Blood Test  Biochemistry Test Maintaining patient¶s injection entry records. Admin can assign new user . . Preliminary Investigation 1. medicine and advice details. precautions and comment will be automatically updated in the database.  Patient¶s examination /advice can be provided. Maintaining backup of data as per user requirements (between mentioned dates). Maintaining patient¶s prescription.

 Immunization for Patients/Children. These are the various jobs that need to be done in a Pathology by the operational staff . which contains Patient information.  Bills are generated by recording price for each facility provided to Patient on a separate sheet and at last they all are summed up. Whenever the Patient comes up his information is stored freshly. Operational staff have to remember various medicines available for diagnosis and sometimes miss better alternatives as they can¶t remember them at that time.1. Various operational works that are done in a Lab are: Recording information about the Patients that come. which are kept in a file.  Keeping record of the Immunization provided to children/patients. The work is done as follows: Information about Patients is done by just writing the Patients name. age and gender.  Diagnosis information to patients is generally recorded on the document. All this work is done manually by the receptionist and other operational staff and lot of papers are needed to be handled and taken care of.  Recording information related to test booked by Patients.  Information about various diseases is not kept as any document. All these works are done on papers.  Generating bills.  Immunization records of children are maintained in pre-formatted sheets. Pathology provide facilities like: Consultation by Doctors on test. It is destroyed after some time period to decrease the paper load in the office.2 Description of System A Laboratory is a place where Patients come up for general test. Doctors themselves do this job by remembering various medicines. .  Keeping information about various test and required chemicals available to perform them.

The information generated by various transactions takes time and efforts to be stored at right place. Preparation of accurate and prompt reports: . Following are some suggestions. This results in inconvenience and wastage of time. which can be useful in the manual system. the user has to go through various registers.1. Error prone manual calculation: . customers and employees. But a batch system data is processed in sequential basis. This needs a lot of work force.3Limitations of the present system 1. 5. 2.g. A more sophisticate register maintenance for various Patient Information. . 4. Anything. Immunization Details and a good system for writing bill amount employees and stock availed for the customers can be maintained at central place.Manual calculations are error prone and take a lot of time this may result in incorrect information. Adequate staff may be maintained so that updations are made at the very moment at the same time.Various changes to information like patient details or immunization details of child are difficult to make as paper work is involved. A batch system refers to a system in which data is processed in a periodical basis. 2. . For example calculation of patient¶s bill based on various treatments. In this system everything is stored electronically so very less amount of paper work is required and information can be retrieved very easily without searching here and there into registers.This becomes a difficult task as information is difficult to collect from various registers.To find out about the patient¶s history. The batch system is able to achieve most of the goals and sub goals.E. This system is been discussed here. Proper person for proper work should be made responsible so that a better efficiency could be achieved. Lack of immediate information storage: . Batch System:Another alternative solution can be used of computer based batch system for maintaining the information regarding purchase details. 3. which can be done by using automated methods. can be done manually. Alternative Solutions: 1. Improved Manual System:One of the alternative solutions is the improvement of the manual system. Therefore batch system is not suggested. But the question arises how to perform thing manually in a sound manner. Lack of immediate retrievals: -The information is very difficult to retrieve and to find particular information like. Lack of prompt updating: .

3. Immediate retrieval of information: .1. The data will be stored properly in data stores. 4. No Redundancy: . Planned approach towards working: .In manual system there are many problems to store the largest amount of information.The system should be easy to operate and should be such that it can be developed within a short period of time and fit in the limited budget of the user. 2. Accuracy: .The level of accuracy in the proposed system will be higher.The main objective of proposed system is to provide for a quick and efficient retrieval of information. This would assure economic use of storage space and consistency in the data stored.The reliability of the proposed system will be high due to the above stated reasons. Reliability: .In the proposed system utmost care would be that no information is repeated anywhere. Easy to Operate: . 6.The working in the organization will be well planned and organized. . Any type of information would be available whenever the user requires. in storage or otherwise.4 Proposed System and its advantage Goals of proposed system: 1. 7. which will help in retrieval of information as well as its storage. 5. The reason for the increased reliability of the system is that now there would be proper storage of information . Immediate storage of information: . All operation would be done correctly and it ensures that whatever information is coming from the center is accurate.

Project Requirements User Characteristics Every user shoul be: ‡ Comfort ble of worki with computer. ‡ Login and password is used for identification of user and there is no facility for guest. Constraints ‡ G I is only in English. ‡ He must have knowledge in medical field. . ‡ He must also have basic knowledge of English too.

1.5 F a ibili y S dy Depending on the results of the initial investigation the survey is now expanded to a more detailed feasibility study. following primary areas of interest are to be considered. Prepare system flowcharts. impact of the organization. ability to meet needs and effective use of the resources. ³FEASIBILITY STUDY´ is a test of system proposal according to its workability. This evaluation determines whether the technology needed for the proposed system is available or not. What are the user¶s demonstrable needs and how does a candidate system meet them? 2. Define and identify characteristics of proposed system. It focuses on these major questions: 1. Steps in feasibility analysis Eight steps involved in the feasibility analysis are:         Form a project team and appoint a project leader. The technical needs of the system may include: . Determine and evaluate performance and cost effective of each proposed system. What are the likely impacts of the candidate system on the organization? 4. Enumerate potential proposed system. ‡ Can the work for the project be done with current equipment existing software technology & available personal? ‡ Can the system be upgraded if developed? ‡ If new technology is needed then what can be developed? This is concerned with specifying equipment and software that will successfully satisfy the user requirement. Investigation and generating ideas about a new system does this.5. Weight system performance and cost data. Whether it is worth to solve the problem? During feasibility analysis for this project. Select the best-proposed system. Prepare and report final project directive to management. 1.1 Technical feasibility A study of resource availability that may affect the ability to achieve an acceptable system. What resources are available for given candidate system? 3.

0 as the front-end for developing our project. Easy to install. 4. Front-end selection: 1. Platform independent. Stored procedures. 6. 9. 5. Efficient data retrieval and maintenance. 7. Efficient data handling. It is essential that the process of analysis and definition be conducted in parallel with an assessment to technical feasibility. 8. 2. Scalability and extensibility. . Operating System compatible. 7. Multiple user support. The technical feasibility is frequently the most difficult area encountered at this stage. It centers on the existing computer system (hardware. Various drivers must be available. 6. Must provide excellent reporting features with good printing support. Popularity. Robustness. 10. Front end must support some popular back end like Ms Access. 4. Provide inherent features for security. 5. When we decided to develop the project we went through an extensive study to determine the most suitable platform that suits the needs of the organization as well as helps in development of the project. According to above stated features we selected Ms-Access as the backend. 8. Easy to debug and maintain. Back-end Selection: 1. Easy to implant with the Front-end.Front-end and back-end selection An important issue for the development of a project is the selection of suitable front-end and back-end. 3. software etc. According to the organization requirement and the culture. 10. According to the above stated features we selected VB6. 2. 3.) and to what extent it can support the proposed system. 9. The aspects of our study included the following factors. Event driven programming facility. Flexibility. It must have a graphical user interface that assists employees that are not from IT background.

The proposed system will give the minute information. The cost of project depends upon the number of manhours required. y y y Schedule feasibility Time evaluation is the most important consideration in the development of project. as a result the performance is improved which in turn may be expected to provide increased profits. A reliable Pathology Management System can be developed in the considerable amount of time.e. the project is making to the analysis and design phase. cost and cause delay in the development of other systems. The benefits in the form of reduced cost. Economic justification includes a broad range of concerns that includes cost benefit analysis. The time schedule required for the developed of this project is very important since more development time effect machine time. The points to be considered are: What changes will be brought with the system? What organization structures are disturbed? What new skills will be required? Do the existing staff members have these skills? If not.1. In this we weight the cost and the benefits associated with the candidate system and if it suits the basic purpose of the organization i.2 Economical feasibility Economic justification is generally the ³Bottom Line´ consideration for most systems.5. This can be done economically if planned judicially. profit making. This feasibility checks whether the system can be developed with the available funds. . The cost of hardware and software for the class of application being considered. Operational Feasibility It is mainly related to human organizations and political aspects. The financial and the economic questions during the preliminary investigation are verified to estimate the following: y y y y The cost to conduct a full system investigation. The Pathology Management System does not require enormous amount of money to be developed. can they be trained in due course of time? y The system is operationally feasible as it very easy for the End users to operate it. It only needs basic information about Windows platform. so it is economically feasible.

Stake Holder .

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ERD: .

Activity Diagram: .

Class diagram .

.* Test:M_Test Test Name: Varchar (10) Test Code: Varchar (10) Date added: Date 1 .* 1 ..Object diagram Assistant:M_Assis Fname: Varchar(20) Lname: Varchar(20) Mname: Varchar(20) Login: Varchar(20) Password: Varchar(20) Home Add: Varchar(51) Phone: Number (10) 1.* Patient: M_Patient P code: Varchar (10) P name: Char (20) Phone: Varchar (10) Dr Ref: Varchar (10) Catalogue: M_Cat Name: Varchar (25) Total Test: Number Test Cost: Number Test Booked RecieptNo:Varchar(20) T_No_Of _Test:Int PCode:Number Dtae:Date ..

USE-CASE DIAGRAM Come for test Authorization letter PATIENT Give Blood Sample Pay Bill .Take Report Test Booking Perform test ASSISTANT User Generate Bill Generate Report Collection Report Expenditure Report MANAGER .

Use Case Diagram for patient .manager and patient .

Sequence Diagram Manager Patient Assistant Test Vendor Report Come for Test() Authorization () Give a Letter () Type of Test () Perform test () Test code () Return Test Code () List Test Code () Select Test () Return Test Value () Test Report () Print Report () Receipt Report () Print Receipt Report Collect Test Report () Pay Bill Receipt Report () Collect Total Expenditure Report () Total Expenditure Report () Order Product () Supply() .

EVENT TABLE Event Trigger Source Activity Response Destination Add new patient New Patient entry User Make a new Patient entry Confirmation User Accept test Add test details And Patient details Perform test For Entries in test booking Print report User Make a new Test entry Confirmation User Perform Test User Feed actual test values To database Confirmation User Test Report User Print test Report For performed test Print Report For no unchecked/checked test entries Make a new staff entry Confirmation Patient Test Status Report Print test status report User Confirmation User Add new Staff Details Add new staff entry Manager Confirmation Manager Expenditure Report Print total Expenditure report Manager Calculate total expenditure Confirmation Manager .

Structure Chart .