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MANAGEMENT OF SCIENCE LABORATORIES AND RESOURCES
Management of Science Laboratory
The purpose of this module is to enhance knowledge and understanding about Management of Science Laboratories and Teaching-Learning Resources. This unit will discuss the organization structure of science laboratory management committee, the role and responsibilities of the science laboratory staff, the process of budgeting, ordering and purchasing, stock keeping, the procedure for disposal, and planning and designing of science laboratory.
Upon completion of this unit, you will be able to: 1. Construct the organisation chart of science commitee. 2. Study and identify the duties of each member of science commitee and science laboratory staff. 3. Explain the allocation of funds for acquiring science equipment, apparatus and materials. 4. Plan and estimate the budget for your school science laboratory referring to official circulars, price quotation forms, order and payment forms. 5. Describe the procedures in acquiring science equipment and materials. 6. Practise skills relating to checking, recording, controlling movement, planning of the ordering of stock and updating records of broken, damaged and lost apparatus/equipments.
Identify the correct procedures of disposal and write-off of assets.
8. Design and describe an ideal school science laboratory/science room.
MODULE 01: Management of Science Laboratories and Resources
Science laboratory is always synonymous to science teaching and learning. Science teaching and learning in schools will be incomplete without practical activities. Science concepts and theories are rather abstract as such the students need to carry out investigative activities to help them understand those abstract concept and theories. Besides these practical activities are conducive in developing students’ science process skills as well as inculcate scientific thinking and learn how and what do a scientist work. Science practical activities need to be conducted in a specially prepared science room or a science laboratory.
Organisational Structure of Staff
Basic knowledge and an adequate understanding of management of science laboratory will provide you with a great experience in preparing effective learning of basic science process scientifically. Good management of a science laboratory will help you to ensure that the laboratory achieves its intended purposes – to enhance and consolidate the theoretical science teaching in classrooms. On the other hand, if a science laboratory is poorly managed, it not only will fail to achieve its intended purposes but will probably affect the students interest and enthusiasm in learning science. Systematic science laboratory management includes the following aspects: a. b. c. d. Organization of science committee Budgeting Ordering and purchasing Stock keeping – general maintenance
Specific maintenance, storage and procedures for write off and disposal
Senior science teacher or head of science committee (panitia) will handle and prepare all science equipments and materials according to the procedures and requirements. you have to familiarize yourself with the activity to be performed so that you know how the lab needs to be set up and what materials to have on hand. As a science teacher. Module 01-3 .MODULE 01: Management of Science Laboratories and Resources Organization of Science Committee for Science Teachers Who are responsible in the management of science laboratory/room in your school? The flow chart below shows a common organization of science committee in school. Management of expenses and budgeting is usually handled by the headmaster and assisted by their senior science teacher based on the planning and requirement of the school. Responsibilities and Duties of the science staff Cooperation and accountability of the committee members will help science teaching and learning to occur smoothly and effectively for student benefits. HEADMASTER SENIOR SCIENCE TEACHER SENIOR SUBJECT TEACHERS SCIENCE TEACHERS LAB ASSISTANTS & ATTENDANTS Science committee for science teachers is responsible in managing of teaching and learning in science room/lab and to all science co-curriculum activities. You’ll also need to be prepared to enforce all safety rules and allow sufficient cleanup time.
PPK: KL State some of the duties of a laboratory assistant.MODULE 01: Management of Science Laboratories and Resources The table below shows you the responsibilities of each member of the science committee in school. Committee member Headmaster/principal • Responsibility overall supervision of laboratory management to see that the laboratory is properly managed to make decisions on all matters concerned with the laboratories including budgeting and expenses frequent consultation with the senior science teacher • • • Senior Science Teacher • • • • People who work in the science laboratories Give advise to the headmaster about any decision made Must be expert on all matters related to the science laboratory See that all instructions and rules are strictly adhered to by all staff of the laboratories Senior subject teacher • • • Appointed to see to each category of laboratory (not applicable in primary school) To help the senior science teacher To look after the administration of his science laboratory Science Teachers • • To supply information to the senior science teachers on any need in the laboratories Immediately responsible to the senior science teacher In charge of general cleanliness of the laboratory Supplying and setting up apparatus for any practical lesson Responsible to the senior subject teachers Laboratory assistants and attendants • • • For more details on the science committee member responsibility you are suggested to make a reference to PPK (1999). Pengurusan Dan Keselamatan Makmal Sains Sekolah. (there is no lab assistant in primary school) Module 01-4 .
In preparing the annual budget. you have to consider the following points: • • • • • • Check all stock of science equipment and materials Equipment / non consumable materials costs. Kementerian Pendidikan. List of equipments and materials need to purchase based on their priority Information about number of student enrolment for expected of allocation to be given Prepare price quotation for all equipments and materials to be purchased For primary school.10/(39 ) and Buku Garis Panduan Perakaunan dan Kewangan Sekolah. Running costs to maintain levels of stocks and other expandable materials. Module 01-5 . 1994 iii. Bil 1/Tahun 1980. Other resources – schools are encouraged to add and supplement the equipments. all science equipments and materials are acquired through i. dated 27 October 1980. Kementerian Pendidikan Malaysia. Central contract purchase – which is handled by Bahagian Pembangunan dan Bekalan. Please refer to Surat Pekeliling Bahagian Pembangunan dan Bekalan.MODULE 01: Management of Science Laboratories and Resources Acquiring and Purchasing Science Equipment and Materials Budgeting . science materials and teaching and learning resources from other sources such as PTA/PIBG.Plan and estimate Expenses Planning of annual budget is important in order to ensure all science equipments and materials needed are available for a proper science teaching and learning. Direct purchase – Please refer to Pekeliling Kewangan 3/95 – KP 1573/17/Jld. Try to work out how the allocation of funds for science laboratory are distributed to school. Budgeting for the year is usually done in the year before. for further detail. Kementerian Pendidikan. Plan and estimate the expenses for your school science laboratory. ii.
000-100. you have to follow the standards procedure in acquiring equipment and science materials as required by the Government. Estimates of annual allocation and budgeting >RM50. Explain the steps to be taken before you sign the delivery order from the supplier. The flowchart below shows the procedures to be followed when making ordering and purchasing of science equipment and materials for your school science room.MODULE 01: Management of Science Laboratories and Resources Ordering and Purchasing Science Equipments and Materials When the item you want to purchase is identified. Module 01-6 .000 Direct purcha < RM10000 mana-mana No se pembekal Obtaining quotation Contra RM 10000-50000 pembekal ct List berdaftar B Yes Ordering Meeting to select the supplier List of material and equipment Identify the quantity required Receiving Approval from the headmaster/ principal Recording into the stock book Prepare a list of material/equipment based on the chosen suppliers Check whether equipment is in the Central Contract List No Confirmation of invoice for payment Prepare a priority list Yes Describe the procedures you follow in acquiring equipment and science materials which cost less than RM 500 for your school science laboratory.
Therefore. to identify. science labs are also required to have two more books which are useful to help you in updating and checking stock. Module 01-7 . Inventori dan Bekalan Pejabat. all science equipments and materials received or removed have to be recorded as instructed in Pekeliling Perbendaharaan Bil. stock keeping is important in order to check. Can you give few examples of these items found in the lab? Inventory – to record all non-perishable items worth less than RM500. Register of office supplies – to record all perishable items (equipments and chemical materials) which are cheap and not economic to detect their used in detail.MODULE 01: Management of Science Laboratories and Resources Stock management Stock Keeping In some schools. there are no proper record for stock keeping of science equipments and materials as required. to manage the science laboratory effectively and to plan the annual budget. This situation will invite various problems in verifying the availability of the equipment and materials when needed. Name several examples of the items which commonly have in the science classroom/laboratory. to up date . (KEW 314). List some examples of the items in your science classroom. 2 Tahun 1991.00 and more (KEW 312 and 312A).00 (KEW 313).Penggunaan Borang Baru Bagi Pengurusan Harta Modal. As science teacher you should know that. damaged and lost equipments or apparatus. Register of mobile properties and inventories – to record the movement of all the properties and inventory (KEW 315) • • • Beside these four stock record books. S(K&B)(2.00)735/3/1-68 Jld. These books are • Book of breakages – to record all broken. Do you know how many stock book should the lab have in your school? Usually there are four Stock Books used for keeping of stock records: • Register of property – to record all non-perishable items worth RM500.6(SEM)/(3) dated 9 February 1999 by using the respective form indicated in bracket below.
(Please refer to Buku Panduan Penerimaan Peralatan Sains Sekolah Rendah dan Tindakan Kuatkuasaan Bagi Kontrak Kementerian Pendidikan Malaysia. K. cheating or carelessness of the staff. Write off and disposal Sometimes it does happen that you cannot get or cannot use certain equipment or apparatus in the lab while there is a record of its availability in the stock or they are not in a good condition as expected. The school head needs to follow the write off procedure as listed in the Arahan Perbendaharaan 314 and 315: The procedures are • • Make a police report immediately and get a copy of the report Prepare a lost report using treasury’s form (Form J) Arahan Perbendaharaan 316 and sent this form together with the police report to : Ketua Setiausaha.: Bahagian Pentadbiran) • Send a copy of the report to : Akauntan Negara Ketua Audit Negara and Wakil Tempatan Ketua Audit Negara Pejabat Audit Sekolah Pegawai Pendidikan Daerah/ Pegawai Pendidikan Bahagian Module 01-8 . Kementerian Pendidikan Malaysia (u.MODULE 01: Management of Science Laboratories and Resources • Disposal Records of Science Equipment – to keep track that all the disposal procedures have been followed accordingly. PPK. Kementerian Kewangan Malaysia (u. spoilt. These equipments may be lost or removed without trace of damaged. rotten.p. 1994) (Please refer to appendix for the example of forms used for keeping stocks) To get more detail information on this section and on how to use all the forms. What are you going to do in these cases? You may consider to write off or dispose it! Procedure for writing off: You might suggest to write off if the property which is no longer available in stock due to lost because of theft. broken and old. you can read Chapter 5 of PPK (1999).Lumpur. Pengurusan dan Keselamatan Makmal Sains Sekolah.p.: Bahagian Kewangan) Ketua Setiausaha.
000 per unit must go through “Lembaga Pemeriksa” which consists of at least two senior officers who are not directly in the science stock management.000 per unit or a total value of RM200. To get a more detail information on this section .L. Build a flow chart to show the write-off process of equipment in the science laboratory. Kementerian Pendidikan Malaysia for property less than RM20..MODULE 01: Management of Science Laboratories and Resources - Jabatan Pendidikan Negeri Bahagian Sekolah/ Jabatan Pendidikan Teknikal. Why is it that we need to record breakages even though we have stock registration book? Module 01-9 . Kementerian Pendidikan Malaysia” through the state education department. what will you do with these items? Of course you have to carry out a disposal procedure to eliminate the record of such materials from the stock.e.000 approval must come from Ketua Setiausaha Perbendaharaan Malaysia. Pengurusan dan Keselamatan Makmal Sains Sekolah. Get the approval to write off from Ketua Setiausaha. If you notice there are a number of apparatus or science materials that are old. Arahan Perbendaharaan 317. Procedure for disposal Disposal of apparatus or materials valued more than RM10. through “Lembaga Pemeriksa” or without going through the “Lembaga Pemeriksa”. For property exceeding RM20. For value less than RM100 per unit or total value of RM5000 the form has to be sent to Pengarah Pendidikan Negeri/ Pengarah Bahagian Sekolah/ Pengarah Pendidikan Teknikal.000 per unit or a total value of RM200. condemned.000. broken or spoilt. you can read in Chapter 6 of PPK (1999). Disposal of apparatus or materials valued more than RM100 per unit or a total value of RM5000 is done by the senior science teacher filling in the form (Kew 300V) and send to “Bahagian Kewangan. K. Send the report to all the authority stated above. • • • Carry out full investigation and prepare a final report using treasury’s form (Form K). There are two ways to carry out disposal i. PPK.
cupboards for storing materials and apparatus. demonstration and project works. Primary school science laboratory is a specially designed room for students to carry out their practical activities individually or in pairs. this laboratory is designed to cater for other activities such as lectures. display facilities for exhibiting models and charts. the main features of a laboratory should consist of stools and benches for activities. The basic facilities required for a science room include the suitable stools and tables. This room should have the basic facilities necessary for carrying out science activities such as science experiments. draw a layout plan of your school science room. science apparatus and equipments that are available for students to carry out their practical activities. water and electricity supply as well as essential science apparatus and equipments. gas and electricity to the benches. place for nonmovable equipments. report writing etc. As such. List the facilities. demonstrations. cabinets. supply of water. Given below is a sample layout of a secondary school science laboratory Module 01-10 . Besides the practical works.MODULE 01: Management of Science Laboratories and Resources Planning and Designing of Science Laboratory Concept of Science Laboratory Primary school science room is a classroom where the teaching and learning of science can be conducted. Look around your school science room. designated room for preparation of experiment materials. group discussions.
C. It is natural that science laboratory also follow the trend. mobile library. List the similarities and differences between your school science room and the laboratory given.MODULE 01: Management of Science Laboratories and Resources ( Adopted from: W. compare the science room layout with the laboratory layout given above. ventilation. School Science Laboratories. What are the features and functions of a primary school science laboratory that need to be changed to meet the needs of present and future generations of students in your school? Nowadays almost every type of services has a mobile unit for example the mobile hand phone. Jenkins. there are other factors such as the size of science room or laboratory. mobile toilet etc. John Murray: London) Look around your school science room. its lighting. noise level which must be pleasant and suitable for proper practical activities to be carried out. What type of mobile laboratory do you think would be useful for our primary school students? Module 01-11 . E. Archenhold. In addition to all the above considerations. WoodRobinson(1977).F.W.
environment. and services. User friendly – in terms of space. availability of materials. facilities and functions Technology-based . What is the significance to the teaching and learning of science? Do you think school science labs should be upgraded so that it could provide smart learning? So how does a smart science laboratory looks like? It could be characterized by their: • • • • Accessibility and flexibility in design. Safety measures – highly guarded with standard safety rules in all aspects.Integrating of Information Communication Technology such as using microcomputer-based in which students will be able to visualize various scientific concepts and also promote active learning. suggest what are the features you would include in the designing of a mobile laboratory for the teaching of primary school science? Briefly explain what is the function(s) of each feature.MODULE 01: Management of Science Laboratories and Resources Based on the concept of science laboratory you have learnt in this unit. Smart Science Classroom Designs A Smart Classroom is an interactive learning environment where computers and other electronic devices are the primary information delivery systems. Based on your school science laboratory. Smart School Science Laboratory Smart school was first introduced in Malaysia in 1980. Teachers serve as Module 01-12 . situation. list down any signs of smart characteristics that can be enhanced as smart science laboratory.
visual examples of mineral terms. but they function on a multi-media platform that includes: computer networks. describing. and measure and calibrate distance both on and off their computer systems Module 01-13 . VCRs. and analyzing objects and events they encounter along the way. Students study the metric system. laser disk players and CD-ROMs. banners. could provide our students with extraordinary opportunities for learning. observing. Smart Science Classrooms. they journey into the solar system via teacherdirected laser disk programs. We integrate science topics across all curricular areas. Electronic portfolios hold student products. The Smart Science Classrooms are alive with the sounds of students using word processors to record their observations and to write their laboratory reports. Blackstock's Smart Science Classroom. use of data bases. Technology is thoroughly integrated with the core curriculum and state frameworks. hands-on activity -students identify minerals using scales. Blackstock's science program heartily reflects the National Goal of USA to have their students rank first in the world in scientific and technological achievement. and Technology Lab 2000 are examples of an eighth grade science programs. Internet access is available in every classroom in the school. The science department embraces scientific literacy. instructional software. software -"Murphy's Minerals" . As students study space. Let us explore an example in USA. Printers are busy with science newsletters.MODULE 01: Management of Science Laboratories and Resources facilitators who personalize and individualize the learning opportunities of students. video production. to use scientific methods and to make aesthetic judgments. read and draw graphs and charts. The science classrooms are all unique in design. the ability to develop critical thinking and problem-solving skills. including language arts and mathematics. The science student can be observed working on a Mineral Unit utilizing a variety of approaches: laser disk . Computer-assisted instruction provides immediate assessment and feedback. distance learning. satellite television. and teacher-authored software. incorporating computer activity and multi-media instructional techniques in all aspects of their operation. and signs. Students are exposed to a variety of technology applications including multi-media productions. they search for a lost space probe that has landed on one of the planets. streakplates and hardness kits.students are miners searching for valuable minerals. discussing. The teacher assumes the role of a facilitator and technology is the tool that delivers the curriculum. Working in groups. Technology plays a vital role in the science curriculum. Students may journey with the Apollo 11 astronauts. Students can access a wide range of information sources via internet.
us/html/rm_sci. Which do you think you could use in your own classroom? Module 01-14 .MODULE 01: Management of Science Laboratories and Resources Adapted from : http://blackstock.huensd.htm Do you think we could adopt and adapt the above example in our science classroom or science laboratory? Look at the following example of a sitting layout of how a smart science classroom could look like.k12.ca.
Adapted from : Spencer Kagan : Cooperative Learning Module 01-15 .MODULE 01: Management of Science Laboratories and Resources .
Can you suggest the advantages and disadvantages of carrying out experiment or science investigation in virtual laboratory? Well done.us/html/rm_sci. Module 01-16 .htm The above illustration shows an example of how students can access and carry out investigation in a virtual chemistry laboratory. take a break now! Time for a cup of coffee Oops!! That’s the end.k12.MODULE 01: Management of Science Laboratories and Resources Adapted from : Poh Swee Hiang : Pedagogi 4: Pengurusan Makmal dan Sumber Sains http://blackstock.ca.huensd.
MODULE 01: Management of Science Laboratories and Resources Appendix • Register of Property (KEW 312 & KEW 312A) Module 01-17 .
MODULE 01: Management of Science Laboratories and Resources Module 01-18 .
MODULE 01: Management of Science Laboratories and Resources Module 01-19 .
MODULE 01: Management of Science Laboratories and Resources • Register of Inventory (KEW 313) Module 01-20 .
MODULE 01: Management of Science Laboratories and Resources • Register of Office Supplies (KEW 314) Module 01-21 .
MODULE 01: Management of Science Laboratories and Resources Module 01-22 .
MODULE 01: Management of Science Laboratories and Resources • Register of Mobile Properties and Inventories (KEW 315) Module 01-23 .
MODULE 01: Management of Science Laboratories and Resources • Books of breakages Module 01-24 .
MODULE 01: Management of Science Laboratories and Resources Module 01-25 .
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