It looks like you are trying to do an Item Analysis. Do you want help with that?

There have been some changes to the spreadsheet, so here is an instructional sheet. Just like you would ask of our students, don’t come asking me for help unless you have consulted this. So, after you have run the Scantrons through the machine in the DataLink program (If you still don’t know how to do that, anyone at any given time in the staff room can assist you with that), the program will have something that looks like this: Note: You should do 1 period at a time, export to Excel as a file, and then do the next period.

The thing that you need is the Excel Spreadsheet. So, go to Scanner Results and choose ‘Export to Excel.”

Save the Excel file (GOOD GOD, PLEASE NOT ON THE DESKTOP. WE ALL HAVE FLASH DRIVES). Now comes the fun part. Make sure that you have both the exported data file and the item analysis template open.

The Setup Page There are only a couple of things here. You can ONLY change boxes that are blue in color. Enter the class name that the analysis is for and your name. Then, list the different topics that you are testing. You may no longer change what makes mastery or approaches it. I’ve shown an example from my Physics class.

The Data Grid (Once Data Grid is set up, all the other tabs will also be set up. You will only need to enter students and responses after this one is done.) This is the only other page that will need some input other than actual student names or scores. Along the top, notice the Answer Key and the Topic rows. Questions 1-50 should ONLY be used for MC. You should just put the answer for each question as shown. You should also label each question as a topic. This is done by selecting the box, which will access a dropdown menu. In this menu will be the different topics that you listed on the Setup Page. Simply choose the topic from the list for each question. On all subsequent pages, this information will be copied over, so you don’t have to do this step on every page.

Extended Response To use the Extended Response portion of the spreadsheet, go to the right past Q50. Where the answer key had been before should now be the point value for each question. The topics are selected using the same method as before. In the area below, you should enter the point value that the student scored. The spreadsheet will stay yellow for any student that scored a 0, turn green for any student who received full credit on that question, and be white for anything in between. The average score on each question, along with the number of students who scored a 0 and the number of students who received full credit, will automatically appear in the chart above.

Adding Students and Responses From the file you exported, click on the tab at the bottom that says Results Grid. You will have to use copy and paste two times. First, highlight the names of students and their ID numbers and place them in Cell D12 in the analysis spreadsheet. It looks sloppy, so when the clipboard pops up, click on it and choose Match Destination Formatting. You may need to widen the columns so that the names of the students fit. Then it will be nice and pretty. Copy from exported document… .. and paste into the analysis spreadsheet. But make it look pretty!!


YAAAAY!!! ☺☺☺☺☺☺☺☺ PRETTY!!!!!!!!!!!!!!!!!!!!!!!

Now, onwards to student responses! Again, you should be on the Results Grid tab in the exported Excel spreadsheet. Highlight all of the student responses. You have already typed in the answer key, so don’t highlight that row this time, or else it will throw your data off. When you have it highlighted, you will see a green triangle in every box. This is an error that you can fix easily. Click on the box with the exclamation point, choose “Convert to Number,” and watch the magic happen. Now you can copy this data and paste it into your spreadsheet into Cell F12.

Again, formatting is an issue, so choose the Clipboard and choose Match Destination Formatting. If a response is incorrect, it will turn yellow. A correct response will stay white. All of the scores and analysis should automatically calculate now.

THIS IS NEW Towards the bottom of the Data Grid page will give a summary of how your students did on each topic overall. Underneath will automatically count how many times each of those topics are tested. I have reached the limits of my excel mastery and can’t figure out how to list which questions test the topic, so you will have to fill this in. Again, you will only need to fill it in only once, and it will automatically fill in the rest of the sheets. For instance, I see that I tested “Jinxes” 4 times. If those 4 questions were Questions 1, 3, 7, and 12, then I would fill in those numbers in the column below Jinxes. This will just help in identifying problem areas. I have made it so that this supports multiple periods in a single Excel spreadsheet. If you teach multiple sections of the same class, put the second section in Data Grid (2). Follow the same instructions as before for Adding Students and Responses. The Aggregate sheet does not have to be edited. It will automatically compile each section into all of your classes as a whole so you can get an overall view of your students. The Learning Targets Page also does not have to be edited. It will automatically do all of the entering of student names and calculations. Just sit back and be amazed.

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