Exercise No: 1 1.

1 Create Vendor Master Path: Financial Accounting Accounts Payable Master Records Create Transaction Code: FK01 Field Name Vendor Account Number Company Code Account Group Enter. Values Do not enter any value 1001 KRED

Enter the following data Field Name Title Name Search term Values Choose Company Enter the name of the Vendor Enter a search term to facilitate finding the vendor easily Enter the name of the country say SA

Country Press F8 or choose the forward arrow key.

_______________________________________________________________________ _ 1 Accounts Payable Exercise

Note the Vendor account number 1.2 Create Down payment Path: Accounting  Financial Accounting  Vendors  Document entry  Down Payment  Down Payment Transaction code : F-48 On the screen “Post Vendor Down Payment”. enter the information as mentioned in the table below: Field Name Description Document date The Date of the transaction Posting Date The date of posting the transaction Document Determines the type Type of transaction Company Code The organizational unit for which the R/O/C C/M/T User Action and Values R T Enter the document date R T Enter the posting date R C Select the appropriate document type R C Select the appropriate Comments _______________________________________________________________________ _ 2 Accounts Payable Exercise .Field Name Reconciliation Account Values 22000000 Payment terms Check double invoice Payment method 0001 Check the box Enter C or T –Do not enter if no method is created yet. Save the master record.

3 Invoice posting in FI Path: Financial Accounting Accounts Payable Document Entry Invoice Transaction Code: FB60 Field Name Vendor Number Values Press F4 and choose the Vendor for whom invoice is to be posted. which is to be credited to the Vendor. However. this can be changed.Currency Vendor Account Special GL indicator Bank Account Amount Value Date transaction is posted The currency in which the payment is made The Vendor to whom the down payment is made Indicator for Special GL transactions The GL A/c of the Bank Amount of down payment to be made Value date for bank posting R R R T M C company code Select the currency key Select the Vendor Account Select the appropriate Special GL indicator Select the GL Account Enter the amount Enter the value date R R R M T T After entering all the values post it 1. if required. Amount _______________________________________________________________________ _ 3 Accounts Payable Exercise . Take the help of Search Term or * option. Enter an amount. Invoice Date Posting Date Enter today’s date. Defaults to today’s date.

If green light appears.Currency Reference Text Euro Enter the invoice number of the supplier. Enter any relevant text. Say for example ‘Services. A cost center has to be entered. If the entry is correct. You can enter any long text relevant. Enter narration here. This is document header text. Note the document number. then you can simulate the document by choosing the tab ‘simulate’ and check the entry. GL Account Amount in document currency Text Long text Cost Center Enter and check whether the green light appears on the screen.In this example 53201700 Enter * if no other line items exist.’ Enter the relevant Debit account here. _______________________________________________________________________ _ 4 Accounts Payable Exercise . The system copies the values from the amount entered for the vendor. If the account is an expenses account. post the document by choosing the ‘post’ icon and clicking on it. which is relevant to the entire document. Choose from the possible values by pressing F4. Or Control+S keys. To be limited to 50 characters.

1.4 Out going payment: Accounting  Financial Accounting  Vendors  Document Entry  Outgoing Payment  Post Transaction: F-53 On the screen “Post outgoing payments Header data” enter the information as mentioned in the table below: Field Name Description R/O/C C/M/T User Action and Values R T Enter the document date R T Enter the posting date R C Select the appropriate document type R C Select the appropriate company code R T Select the currency key R M Select the Vendor Account R R R R M T T M Select the GL Account Enter the amount Enter the value date Select the appropriate Profit Comments Document date The Date of the transaction Posting Date The date of posting the transaction Document Determines the type Type of transaction Company Code Currency Vendor Account Bank Account Amount Value Date Profit Center The organizational unit for which the transaction is posted The currency in which the payment is made The Vendor to whom the down payment is made The GL A/c of the Bank Amount of down payment to be made Value date for bank posting The organizational unit to which the _______________________________________________________________________ _ 5 Accounts Payable Exercise .

Document is posted and selected open items are cleared. This will display the document overview and errors if any in the document IV) Save the data. and C = Conditional In column “C/M/T” C = Configuration.transaction pertains Center (Note: On above table. The balance in the Not Assigned field should be zero. icon on the top of the screen and select the open _______________________________________________________________________ _ 6 Accounts Payable Exercise . M = Master and T = Transaction Data) II) Click the items to be paid: And select the respective payment document number The selected items are highlighted. III) Go to Document  Simulate. O = Optional. In column “R/O/C” R = Required.