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US 101 Cooper Point Rd. Interchange
July 19, 2006
Initiate & Align
US 101, Cooper Point Rd. Interchange MP 366.26 to 366.57 Project Manager: Joe Smith July 19, 2006
The Cooper Point Road I/C is currently operating at capacity during peak hours. The existing structure over US 101 only accommodates one lane of traffic in each direction, plus left turn lanes. The City of Tumwater has submitted a TIA application to widen Cooper Point Rd. WSDOT participation has been requested. TIB selected this project for TIA funding in January 2005. The City of Tumwater will be the lead agency in this project.
Deliver a PS&E package and all supporting documents and approvals required to advertise the US 101, Cooper Point Road Interchange Improvement project. Meeting the following criteria: A construction project that minimizes impacts to the public and environment An improved facility that is responsive to the needs of and meets the requirements and expectations of all stakeholders. Within funding limits. By the agreed upon AD date. Phase of the project assigned? (Check the phase that applies for the team you are initiating for this effort): Scoping Preliminary Engineering Construction
The project team tracks major milestones, which provide an overview and status to the WSDOT Management & Project Team, Legislature, and the public. The following is a selection of the major milestones that will apply: Project Definition Complete Begin Preliminary Engineering Environmental Documentation Complete Right of Way Certification Advertisement (Ad date) Bid Opening Award Execution Construction Start Operationally Complete Final Contract Completion 6/10/2006 7/5/2006 1/24/2007 1/24/2007 7/2/2007 8/15/2007 8/29/2007 11/1/2007 11/16/2007 4/13/2009 6/23/2009
Initiate & Align
schedule development and maintenance. o North – southern bridge seat of Percival Creek Bridge on Cooper Point Road. Provide technical advice regarding individual design elements. design team members and all specialty groups that need to be involved in the development of the project.gov/ProjectReporting/ Boundaries Physical project limits are: o South – southern curb return of the Cooper Point Road and Mottman Road intersection. The PCRG can be found at: wwwi. but not to include I-5 Interchange. Bring concerns from the design team to the management team. o East – not specific. Specialty groups must be involved in project work planning. including meeting requirements of the Design Manual. and endorsement of the work plan. but not beyond Percival Creek Bridges. Maintain the project schedule.wsdot. Update the design team on decisions/recommendations of management.wa. other manuals. o West – not specific. Design consistent with appropriate jurisdictional (WSDOT. Meet access control requirements for US 101 Team Identification The project team consists of the project manager. The following specialty groups could be involved: Access Architecture Bridge & Structures Construction Consultant Liaison Design & Plans Review Environmental Geographical Services Geotechnical Services Highways & Local Programs Hydraulics Land Survey Roadside Development Materials Program Management Public Information Office Real Estate Services Right-of-Way Traffic Transportation Data Office Utilities Roles & Responsibilities Design Squad Team Leader Coordinate design team operations and incorporate products from specialty groups to the Design File & PS&E. Develop and provide project information as needed by specialty groups. Tumwater) design standards and policies.These milestones are included in the Master Deliverables List and must be tracked in the project schedule. Design oversight. Traffic Analysis & Design Representative Initiate & Align Page 2/5 . Olympia. and the Team Mission. See the Project Control and Reporting Guide (PCRG) for major milestone definitions.
etc. obstacles encountered. Monitor the schedule and budget. illumination. Engineer of Record for contract plans. See that design meets the requirements of the Design Manual. Appraise property and/or property rights. and data required. and the Team Mission. and PS&E. Environmental Coordinator Provide environmental documentation and applicable permits for project AD. Design Team Member Assist with the preparation of the Design File. Act as an advocate for the Environmental office by communicating concerns/issues between the design team and the Environmental office. Communicate status in the design process. Provide a finished PS&E for signing. Communicate with the appropriate State. Prepare the Bridge Design Plans. Cooper Point Road Interchange project. Real Estate Services Representative Provide input and data (title information. As the project progresses. Environmental Team. Liaison between the Project Delivery Team and the Management Team. such as bridge type. Work with local agencies and SPSCC to resolve any issues or roadblocks. and signalization.) to the Design Team. bridge span. Act as an advocate for the RES office by communicating concerns/issues between the design team and the RES office. Provide traffic data and projections necessary for interchange design. Provide information. Acquire the necessary property and/or property rights (including access). Local. as needed. Act as an advocate for the Bridge office by communicating concerns/issues between the design team and the Bridge office. Bring concerns to the Design Team Leaders attention. other manuals. Prepare displays for public meetings. Coordinate any mitigation to address environmental impacts. Act as an advocate for the Traffic office by communicating concerns/issues between the design team and the traffic office. Provide alternative schemes or options. Bridge Design Representative Provide structural guidance. Utilities Team. Maintain the direction of Purpose and Mission. and others. Management & Customer Team Initiate & Align Page 3/5 . permits. etc. Communicate and coordinate with other teams to clear right of way. and Federal agencies to obtain the appropriate permits required. set goals and provide guidance and advice.Provide technical traffic operations information. Assistant Project Engineer Support the Project Engineer in all above responsibilities. to specialty groups. Project Engineer Project Manager for the US 101.
Measures of Success What the team must accomplish for this project to be successful: A clearly defined product (Ad ready PS&E. Coordinate with Transportation Improvement Board (TIB). City of Tumwater. This team is intended to coordinate and prioritize application of resources at a regional level. Initiate & Align Page 4/5 . and the public. set goals and provide guidance and advice. Conduct timely and meaningful public involvement as identified in the communication plan. City of Olympia Transportation Manager As advocate for the City of Olympia. Verify 5 lanes on the bridge. pursue adequate funding. Coordinate participation of funding through City of Olympia. Olympic Region Program Manager Monitor the schedule and budget for program delivery. City of Tumwater and SPSCC to resolve any issues or roadblocks. ensure the project meets the needs and standards of the City. Participate in securing necessary funds. Olympic Region Construction Engineer Provide guidance and advise during the design phase to the Project Delivery Team on constructability issues. Olympic Region Maintenance Engineer Provide guidance and advise during the design phase to the Project Delivery Team on maintainability issues. Set goals as the project progresses. Work with WSDOT. and manage change effectively. Maintain open. As the project progresses. As the project progresses. scope. As the project progresses. and schedule. set goals and provide guidance and advice. Work with WSDOT. In this role. Ensure improved access to Tumwater Hill. As the project progresses. Maintain the direction of Purpose and Mission. the team provides a forum for reviewing the status of and delivery plans for projects. City of Olympia.The Management & Customer Team provides leadership and oversight for delivery of the Region construction program. and facilitate communication both internally and externally. effective and timely communication within the team. set goals and provide guidance and advice. R/W certification and permits). set goals and provide guidance and advice. Clarification of jurisdictional (State & City) maintenance responsibilities after construction. Olympic Region Project Development Engineer Work with local agencies and SPSCC to resolve any issues or roadblocks. Director of Public Works Overall Project Manager and lead agency for project improvements. other agencies. stakeholders. remove roadblocks. with sponsors. Monitor the schedule and budget. and SPSCC to resolve issues or roadblocks. Set goals as the project progresses.
Understand all our stakeholders’ needs and concerns. etc. Communication (methods. Team decision-making process o Voice and respect each other’s opinions o Voting by thumbs up. progress and manage change. by comparing and reporting work order expenditures to the planned budget. Initiate & Align Page 5/5 . o Resolve conflicts o Early & continued involvement of key players (internal and external) Team meetings (frequency. and address prior to the Design Hearing. Gathered stakeholder needs and concerns are through interviews: tabulate. mediating issues to an acceptable conclusion. who should attend. including funding. chain of command. Operating Guidelines Operating guidelines describe how the team will govern itself. sideways and down.) o Refer Communication Plan. etc.) o Team will meet monthly to review project status. 2/3 majority rules. frequency. evaluate. Manage team change o Communicate change in a timely manner. We effectively manage our resources. o All team members support final team decisions. Regularly recognize and celebrate accomplishments and successes.
A document which illustrates environmental permit needs and addresses the level of environmental approval and classification of the project.Beginning the preliminary engineering marks the start of the project design. DDS) 7 PC-02. and the Project Management Methods that will be used by the Project Team during their delivery.gov/Projects/ProjectMgmt/ 22PC-07 28PC-09 29PC-09. ERS.Date of concurrence of the Project Summary (Project Definition.gov/Projects/ProjectMgmt/ Hammock task to assign and account for the resource needs and effort required to manage the project.02 Project Management Plan 09/15/05 Page # 1 of 12 . Design Decisions and the Environmental Review Summary for a project The official document that states the purpose and need for the project and the solution of the deficiency.01 Project Definition 8PC-02. The estimated cost and schedule to complete the construction phase of a project.01 5PC-01. This is a formal document that must have Region and HQ concurrence.wsdot. http://www. 6PC-02 Project Summary A document which comprises the Project Definition. MILESTONE .Official funding approval by the Region or HQ's Program Management in order to begin the design phase of a project MAJOR MILESTONE .US 101 Cooper Point Road Interchange WBS (Scope) Task # WBS Code Task Name MDL Task Description 1PC 2PC-01 3PC-01.Date that the Region Project Development Engineer approves the Project Summary MAJOR MILESTONE .wa. Developed for programming the project. A document which is part of the Project Summary which illustrates design considerations and details about design aspects of the project.wsdot. See Project Management On-line Guide (PMOG) for details.03 Environmental Review Summary 10PC-02.05 Project Summary Region Approval Project Definition Complete 21PC-06 Project Funding Approved MILESTONE .02 Design Decisions Summary 9PC-02. See Project Control & Reporting Manual for details. PE Estimate CN Estimate The estimated cost and schedule to complete the design phase of a project.04 11PC-02.01 Begin Preliminary Engineering Project Management Managing the Project Hammock Task 30PC-09. See Project Management On-line Guide (PMOG) http://www. Road Interchange Preliminary Estimates & Schedules Estimates and schedules developed for programming. The Project Management Plan describes both the Project Performance Baseline for the project deliverables and the schedule and budget plans for delivering them. Developed for programming the project.wa.03 PreConstruction US 101 Cooper Pt.
If state only funding.03 41PC-12. 65PC-18 Environmental Documentation Federal and State regulations require WSDOT to document the environmental impacts of a transportation project. The process is a formal one and culminates in documented commitment of support by the Team members. 36PC-11. Information about the project Aerial photographs of the project site.07 45PC-12. Contact the Communications office for details. See Project Management On-line Guide (PMOG) for details. follow NEPA procedures and obtain review of proposed documentation level by FHWA.08 Project Data Background Data Aerial Photographs Clear Zone Inventory Photogrammetry Data Surveying Data As-Built Data Verified Basemap Maintenance Review Documentation Collection and organization of project information to develop project base plans.gov/Projects/ProjectMgmt/ 31PC-09.wsdot. http://www. See Environmental Procedures Manual.05 43PC-12. The level of public involvement plan needed is determined by SEPA or NEPA requirements to be met and the amount of potential impact on people.03 Endorsement 35PC-11 Public and Agency Involvement Local agencies and the public should be notified of projects in their jurisdiction or area. Where appropriate. management and others . Contact the Communications Office for details. on behalf of the Federal Highways Administration.01 Public Involvement Plan 37 PC-12 38PC-12. team and sponsors as appropriate.wa. The "Corrective Action" portion of Form 410-026 ensures roadside safety is addressed A means of collecting topographical information for the project through Geographic Services All of the surveying required to complete the design of the project Refer to the as-built data as necessary to compliment the survey data gathered.01 Endangered Species Act Compliance 09/15/05 Page # 2 of 12 . other public and governmental agencies are involved in the decision making process.06 44PC-12. 66PC-18. follow SEPA procedures. must consult with Wildlife Services to determine the effects of project actions on threatened and endangered species. National Environmental Policy Act/State Environmental Policy Act (NEPA/SEPA) If project has a federal nexus.customers.01 39PC-12.US 101 Cooper Point Road Interchange WBS (Scope) MILESTONE . The Endangered Species Act requires that the Department of Transportation. Development of the project basemap for Preliminary Engineering An onsite review of the project with maintenance to look at existing situations and any concerns about the proposed design.02 40PC-12.Endorsement is the process of gaining the commitment of the Project Team then the endorsement of the Management entities responsible for the resources needed to successfully execute the Project Management Plan. the environment and the economy. Research the current plan of record to verify the existing access regulation program. There are five categories of effect determinations.04 42PC-12.
See Environmental Procedures Manual.02 NEPA/SEPA Compliance 73PC-18.USFW Concurrence National Environmental Policy Act/State Environmental Policy Act (NEPA/SEPA) If project receives federal funding.07.05 108PC-18.05(5)(a) & Exhibit 437-13 97 PC-18. National Environmental Policy Act Documented Categorical Exclusion (Environmental Classification Summary).01 Biological Assessment 68PC-18. If state only funding.08 SEPA Checklist/DNS 96PC-18.07 103PC-18.05(4) Refer to Environmental Procedures Manual 437.05(2) & Exhibit 437-10 Refer to Environmental Procedures Manual 437.04 107 PC-18. follow SEPA requirements. Environmental Biological Assessment Biological Assessment concurrence by USFW .07.E. Refer to Environmental Procedures Manual 437.09 112PC-18.02 102PC-18.05(3)(b)(5) Refer to Environmental Procedures Manual 437.07. & Quality/Surface Water. Groundwater. & Coastal Areas /Shorelines Coastal Areas /Shorelines Water Quality Discipline Report Checklist Water Quality Discipline Report Discipline Reports .02 69PC-18.02. that a proposal will not have a significant impact and no EIS is required. For actions other than a "major construction activity".03 Environmental Biological Assessment Biological Assessment concurrence by the National Oceanic and .07. and Vegetation & Wetlands Refer to Environmental Procedures Manual 436.US 101 Cooper Point Road Interchange WBS (Scope) A document required for all activities with a federal nexus that analyzes the potential affects of the project on listed species and critical habitat and justifies a particular "effect determination".01.05(5)(a) Final Wetland Mitigation Report/Plan Refer to Environmental Procedures Manual 437.05(1) & Exhibit 431-4 Refer to Environmental Procedures Manual 431. if necessary.07. State Environmental Policy Act (SEPA) Checklist/Determination of Non-Significance (DNS) The written decision by the Region Administrator. Groundwater.05(3) & Exhibit 437-11 Refer to Environmental Procedures Manual 437. 71PC-18.05.02 105PC-18. Federal agencies are responsible for evaluating impacts to listed species from all federal actions.01 98PC-18.11 Draft Wetland Mitigation Report/Plan Refer to Environmental Procedures Manual 437. & 452 Water Quality/Surface Water. 67 PC-18.07 110PC-18.01.06 109PC-18.Wildlife.03 106PC-18. Fish. Fish.07.08 111PC-18.07. or designee.05(2) Refer to Environmental Procedures Manual 437.Water Environmental Procedures Manual Sections 431.05(5)(d) 09/15/05 Page # 3 of 12 .01. Vegetation.05(3) This report is necessary for reporting to the US Forest Service and other Federal Agencies sensetive vascular and non-vascular plant species within the project area.02 NEPA Documented C.02.07.07. regardless of scope. (ECS) 84PC-18. & Wetlands Biological Evaluation (BE) Wetland Inventory Discipline Report Checklist Wetland Inventory Discipline Report Wetland/Biology Discipline Report Checklist Wetland/Biology Discipline Report Botanical Surveys Report Conceptual Mitigation Report/Plan Checklist Conceptual Mitigation Report/Plan Wetland Mitigation Report/Plan Checklist Refer to Environmental Procedures Manual 431. follow NEPA requirements and obtain review of proposed documentation level by FHWA. the agency must still evaluate the potential for adverse effects and consult with the service.07. 433.05 Discipline Reports .NOAA Concurrence Atmospheric Administration (NOAA) Fisheries.10 113PC-18.05(1) & Exhibit 431-4 Environmental Procedures Manual Sections 436 & 437 Wildlife.05(4) & Exhibit 437-12 Refer to Environmental Procedures Manual 437.01 104PC-18.05.07.
This permit is issues by Ecology. divert. dredging. Cultural. Operators of 1 to 5 acre sites may seek coverage under the current permit.01 Corps Section 404 Permit 164PC-19.05(2)(f) MAJOR MILESTONE . Permit requirements are scoped as part of the Environmental Review Summary. Certain Army Corp permits will require a section 401.02 145PC-18. ditches. or placing fill material within waters of the United States or adjacent wetlands.08 Section 401 Water Quality Certification 169PC-19.g.18 Discipline Reports .05(1) Section 106 Section 106 Consultation Section 106 Compliance Cultural Resource Study Memorandum of Agreement Environmental Documentation Complete Refer to Environmental Procedures Manual 456..03.06 NPDES 167 PC-19.05(2)(c) Refer to Environmental Procedures Manual 456. This permit is needed from Ecology for all construction activities (including grading. marine waters. Issued for activities resulting in temporary minor increase in turbidity.Historic. Corps permits sometimes require WSDOT to Coastal Zone Management Certification receive certification from Ecology that the proposed project will comply with the Coastal Zone Management Program. Discharges from industrial facilities to municipal wastewater treatment plants require a State Waste Discharge Permit if they haven't been issued a Pretreatment discharge permit by the municipality. and the Environmental Protection Agency (EPA) on federal and tribal land.05(1) & Exhibit Checklist 456-4 Cultural Resources Discipline Report Refer to Environmental Procedures Manual 456. 160PC-19 Environmental Permits Identify and complete permits required for the project.03 149PC-18.04 Applicants for federal permits/licenses are required to comply with the states Coastal Zone Management Program (Shoreline Management Act). obstruct. Responsible Agency: Army Corp of Engineers.15 143PC-18.15.04 159PC-18.01 147PC-18. Responsible Agency: Washington State Dept of Fish and Wildlife. Responsible Agency: Department of Ecology Hydraulic Project Approval (HPA) A permit required for projects that use. realignment.15.15.05 HPA 166PC-19.03 146PC-18. 165PC-19.15. Cultural.05(2) Refer to Environmental Procedures Manual 456.15.07 State Waste discharge 168PC-19. estuaries). and Archeological Resources Environmental Procedures Manual Section 456 Historic. rivers.US 101 Cooper Point Road Interchange WBS (Scope) 142PC-18.03. Responsible Agency: Department of Ecology.g. 161PC-19.09 Short Term Water Quality Modification 09/15/05 Page # 4 of 12 . stump removal.02 148PC-18. culvert work.15.15. Responsible Agency: Department of Ecology. See Project Control & Reporting Manual. Ecology will not have to permit for 1 to 5 acres sites until September 2005.05(2) Refer to Environmental Procedures Manual 456.03.All environmental documentation complete prior to Design Approval and Right of Way Approval. and demolish) on sites one acre or larger and when there is a discharge of stormwater to a surface water (e. or change the natural flow or bed of any state waters (e. See Environmental Procedures Manual for procedures. creeks. Discharges of pollutants to land require a State Wastewater Discharge Permit. and Archeological Resources Cultural Resources Discipline Report Refer to Environmental Procedures Manual 456. This permit is needed for discharging.03. bridge replacement). A federal permit/license for discharge into navigable waters. wetlands.05(2) Refer to Environmental Procedures Manual 456.01 144PC-18.
All environmental permits acquired for project to go to Ad/Construction.wa. Responsible Agency: Department of Ecology.16 179PC-19. and materials reports for project.01 Structural Site Data Bridge Site Data Site data to the Bridge and Structures Office. Structure Site Data to be sent to HQ Bridge. Responsible Agency: Counties and Cities.gov/MaintOps/mats/pavementguide. Field exploration may require permits to complete. Construction and maintenance activities during nighttime hours may require a variance from local noise ordinances. 09/15/05 Page # 5 of 12 .htm A report that lists the recommendations for type. geographically hazardous areas. Project design office is to provide a project description and location of work to be performed to Region Materials Engineer. specifications. HQ Geotechnical. photos. including wetlands.19 Tribal Approvals & Permits Environmental Permits Received 180PC-20 181PC-20. and estimates (PS&E).02 Surfacing/Resurfacing Report 184PC-21 185PC-21.13 Critical Area Ordinance Permit 174PC-19. aquifer recharge areas. See WSDOT pavement interactive guide at http://wwwi. fish and wildlife habitat. See Design Manual Chapter 510.02 Environmental Permit for Field Exploration 187 PC-21.wsdot. HQ Geotechnical Office. Permits need to be provided by the Project Office to HQ Geotechnical Office/Region Materials Office to enable required field work to be started. Responsible Agency: Counties and Cities.03 Conceptual Geotechnical Report 190PC-21. & depth of surfacing for each roadway and recommendations for rehabilitation of existing roadways 182PC-20. Some soil borings may be drilled at this time depending upon project scope and available information. Structure Site Data to be sent to HQ Bridge for design and PS&E.06 HQ Geotechnical Report(s) 191PC-22 192PC-22. frequently flooded areas.US 101 Cooper Point Road Interchange WBS (Scope) Local approval or permits may be required for projects impacting areas defined as "critical" by counties and cities under the Growth Management Act (GMA). HQ Geotechnical Report containing geotechnical recommendations and information applicable to the project. and conservation areas. surfacing. or Region Materials Office. Daytime noise from construction is usually exempt. See Design Manual Chapter 1110. wellhead protections areas. 193PC-22. May include base maps.01 Materials (Roadway) Pavement Determination Development of soils. Cities and Counties. Anything that tribes have delegated authority for. or Region Materials for design and PS&E. drawing or reports. See Design Manual Chapter 1130. 173PC-19. RME/HQ Geotechnical will provide recommendations at the conceptual / feasibility level. There is a possibility of multiple reports. size. MILESTONE .01 Geotechnical Evaluations Preliminary Site Data Development of Geotechnical reports for project. 186PC-21. depending upon the scope and complexity of the project.15 Shoreline Permit/Exemption 176PC-19.02 Wall Site Data 196PC-23 Structure Design Development of structures reports and contract plans. Preliminary recommendations for surfacing materials.14 Noise Variance 175PC-19. Required for any contract requiring work within 200 feet of a shoreline of the state as defined by the local agency with jurisdiction.
04 213PC-24.03 200PC-23. 222PC-25.01 198PC-23.US 101 Cooper Point Road Interchange WBS (Scope) 197 PC-23. A plan that address the interchange design considerations in accordance with Design Manual Chapter 940 A plan that address the channelization design considerations in accordance with Design Manual Chapter 910.01 226PC-25.10 207 PC-23. Document/design rehabilitation of bridge rails.03 212PC-24. Page # 6 of 12 228PC-26. MILESTONE . expansion joints and bridge decks 90% Plans turn-in to the regions 4 weeks prior to 100% turn-in 100% Plan. Type A Hydraulic Reports contain documentation of design for major hydraulic work. Development and/or review of demolition plans . Design Manual Chapter 700 221PC-25 Hydraulics The Hydraulic Report is intended to serve as a complete documented record containing the engineering justification for all drainage modifications that occur as a result of the project.04 203PC-23.10 219PC-24. Geometric roadway cross section from the subgrade to finish grade Address items on the Clear Zone Inventory and any other safety items that have been discovered including documenting a decision to fix or not. See Hydraulics Manual. A contract between the Washington State Department of Transportation and a local governmental agency that includes an offer and an acceptance. Preliminary calculations for embankment.05 215PC-24. see Design Manual Chapters 620 & 630. Agreements are necessary to accomplish the transfer of funds into and out of state accounts for goods and services.02 211PC-24. see Design Manual Chapter 910. and other earth moving volumes. Specials and Estimates ready for region 12 week review.Hydraulics Report Approved for project. Agreements are necessary to accomplish the transfer of funds into and out of state accounts for goods and services.01 Local Agencies Agreements/MOU's 229PC-26. 208PC-24 210PC-24. Also includes minor safety design and documentation.11 Roadway Design Preliminary Interchange Plan Preliminary Channelization Plan Preliminary Earthwork Quantities Alignments Interchange Plan for Approval Channelization Plan Earthwork Quantities Roadway Sections Roadside Safety Development of earthwork design and channelization design. length.02 Other Agencies Agreements/MOU's 09/15/05 .05 Type A Reports Hydraulic Report Approved 227 PC-26 Partnerships A contract entered into by two or more groups. roadway excavation. Preliminary plan showing location.08 217 PC-24. Earthwork calculations for roadway excavation and embankment volumes.07 216PC-24. A contract between the Washington State Department of Transportation and other governmental agencies or non-governmental agencies that includes an offer and an acceptance. Cantilever and monotube sign structures and bridges.09 218PC-24. type of structure (TS&L) and estimate.02 199PC-23. Finalization of the horizontal and vertical alignments for each roadway in the project. Preliminary geometric elements for interchanges on the project Preliminary plans that show the separation of traffic movements into delineated paths of travel.11 Bridge Condition Report Preliminary Bridge Plan Demolition Plan Sign Structure Design Bridge Rails/Expansion Joints Design 90% Bridge & Structures Plan Bridge & Structures PS&E A Report produced by the Bridge Office which describes the condition of the deck and general information about the structure. See the Hydraulics Manual.07 206PC-23.
includes square footage.06 277 PC-31. Scope illumination system using appropriate design matrix and design level. easements. Chapter 810.05 276PC-31. see Plans Preparation Manual (PPM) 1010 Public Record filed with the County Auditor used to preserve the evidence of land surveys. The content and format of Record of Surveys are prescribed by law.07 Land Corner Records 247 PC-28.05 Right of Way (R/W) Engineering Monumentation Map Property required for a public facility.06 Record of Survey 246PC-28.03 275PC-31.02 Traffic Design Collision Data Preliminary Traffic Analysis Report Gathering of traffic data and development of Traffic reports. Identify project specific issues and needs Scope signing system using appropriate design matrix and design level. Landscape design and revegetation plans are required when the project disturbs the roadside.US 101 Cooper Point Road Interchange WBS (Scope) 239PC-28 244PC-28. or variance per engineering and traffic considerations.01 272PC-31. Update / supplement if necessary Validate traffic model. Validate accident data. 245PC-28. designs.03 Landscape Design 270PC-31 271PC-31.02 Restoration Estimate 269PC-30. environmental. and any property impacts as defined in the Right of Way Manual Division 6.08 279PC-31. Identify project specific issues and needs Design decisions . See the Roadside Classification Plan and Roadside Manual Chapter 800. Approval. 268PC-30.08 Permit to Destroy 266PC-30 Roadside Restoration WSDOT projects that disturb operational. Region Landscape Architects or the HQ Roadside and Site Development Unit prepares a restoration estimate which includes all costs to restore and establish a sustainable plant community per the Roadside Classification Plan. used to perpetuate or establish land corners and their accessories. Application made to Department of Natural Resources requesting permission to remove or destroy monuments or make them inaccessible. The official state survey document for state highway R/W alignment. Update/supplement if necessary Finalize traffic analysis report 273PC-31.10 Preliminary Illumination Design Preliminary Signing Design Preliminary Signal Design Bus Stop Inventory Traffic Volumes & Movements Traffic Model Traffic Analysis Report 09/15/05 Page # 7 of 12 . visual and auxiliary functions (see Chapter 110 of the Roadside Manual) must be restored according to the policy set forth in the Roadside Classification Plan. and plans. Written record of corner information as prescribed by the Department of Natural Resources.07 278PC-31. Identify project specific issues and needs Scope signal system using appropriate design matrix and design level.09 280PC-31. studies. access rights. 1996. Update / supplement if necessary A report that identifies safety and/or capacity deficiencies and list of recommendations including geometric configurations and appropriate traffic control devices. Validate traffic counts. denial.
and operation of all other traffic control signals installed on state highways is required by department policy.04 Existing Utility Plan Utility Relocation Plan Utility Agreements 291PC-33 The planning. See Design Manual Chapter 810. foundation design. This plan should include all additional data acquired to insure the accuracy needed for the project. utility service agreement. Document project specific design decisions. foundation design. foundation design.US 101 Cooper Point Road Interchange WBS (Scope) State statutes (RCWs) require Department of Transportation approval for the design and location of all conventional traffic signals and some types of beacons located on city streets forming parts of state highways.01 Existing Utilities Located 288PC-32. Can vary from quality level D (most basic) to quality level A (Subsurface Utility Engineering (SUE)). utility service agreement.01 293PC-33.02 289PC-32. A contract between the Department and a utility for work by either party where the department will receive or pay funds. Document project specific design decisions.01 Design Documentation Package 09/15/05 Page # 8 of 12 . design. justifications. and safe. Document project specific design decisions.06 296PC-34. The Traffic Signal Permit (DOT Form 242-014 EF) is the formal record of the department’s approval of the installation and type of signal. See Design Manual Chapter 810. deviations. and other approvals. justifications.12 Illumination Design 284PC-31. location. and other approvals. justifications. See Design Manual Section 330.03 Staging Design 295PC-34 Design Documentation Design documentation is prepared to record the evaluations by the various disciplines that result in design recommendations. See Design Manual Chapter 330.15 Signal Design 286PC-32 Utilities The Utility Accommodation Team evaluates and authorizes the installation of utilities and other facilities or activities within the state highway right of way. justifications.02 Work Zone Traffic Control Meeting 294PC-33. and other approvals. deviations. Request soils investigation. to include review of the package. Locate existing utilities in the field to level of accuracy required. utility service agreement. A plan showing the location of known aerial and underground utility facilities. Preliminary TC Plans A conceptual plan to provide safety in a work zone for the traveling public and the workers. Approval by the Department of Transportation for the design.03 290PC-32.14 Signing Design 285PC-31. See Utilities Manual. 292PC-33. and approvals that support the ultimate design of the project. and preparation of contract documents for the modification of traffic patterns during Work Zone Traffic Control (WZTC) construction is known as work zone traffic control. A plan showing utility relocations/adjustments by DOT. cost effective. 287 PC-32.11 Traffic Signal Permit 282PC-31. 281PC-31. The permit is completed by the responsible agency and submitted to the Regional Administrator for approval. A meeting with the Work Zone Traffic Control (WZTC) team to discuss various traffic control strategies for the project. decisions. Request soils investigation. A strategy for staging the work and/or developing detour plans that are efficient. See Design Manual Chapter 810. installation. A compilation of assumptions. deviations. Request soils investigation. See Design Manual Chapter 810.
see Plans Preparation Manual (PPM) Chapter 460. removal & demolition work.12 Existing Utilities Plan 319PC-36.01 Contract Plan Workforce Hammock 308PC-36.US 101 Cooper Point Road Interchange WBS (Scope) 297 PC-34.08 315PC-36. These plans are a complete tabulation of all bid items and pay quantities required for the project. See Plans Preparation Manual (PPM) Chapter 460. and Details. Plans that tabulate quantities and identifies locations and notes pertaining to specific bid items. This is an extension of the Site Preparation Plan and is only required if the existing utilities are so extensive that they cannot be clearly shown of the site preparation plans. When used.04 Summary of Quantities 312PC-36. See Plans Preparation Manual (PPM) M22-31. see Plans Preparation Manual (PPM) Chapter 460. These plans show existing topography. 307 PC-36.03 Evaluate Upgrade 299PC-34. Plans that show the geometric roadway cross section from subgrade up to finished grade. as designated in the design matrices.02 Index 309PC-36. see Plans Preparation Manual (PPM) Chapter 460. A DE designation indicates that the design element is normally outside the scope of the Project Type. See Plans Preparation Manual (PPM) Chapter 460.03 Vicinity Map 310PC-36. see Plans Preparation Manual (PPM) Chapter 460. Required on all projects with 30 plan sheets or more.07 298PC-34.05 Design Approved 306PC-36 Contract Plan Sheets Preparation Development of the Contract Plansheets. in order to have the task span the entire duration of plan preparation (parent or summary activity). see Plans Preparation Manual (PPM) Chapter 460. This task is a hammock task for uniform resource loading the effort involved with contract plan preparation. See Plans Preparation Manual (PPM) Chapter 460. see Plans Preparation Manual (PPM) Chapter 460.06 Roadway Section Plans 314PC-36.An action taken to formally approve the Design (Documentation) File. See Chapter 325. to include Qtabs. MILESTONE . see Plans Preparation Manual (PPM) Chapter 460. Plans that contain horizontal alignment & R/W information. Plansheets.11 Site Preparation Plans 318PC-36. Preauthorization to omit correction of an existing design element for various types of projects.15 09/15/05 Page # 9 of 12 . Documentation of whether or not to correct an existing design element as designated in the design matrices.02 Deviation A documented decision granting approval at project specific locations to differ from the design level specified in the Design Manual.09 Stage Construction Plans Alignment / Right of Way Plans 316PC-36. A plan sheet that identifies wetland mitigation. This task is used when the plan sheet deliverables are constrained by other activities or dates and are not resource loaded.13 Environmental and/or Wetland Mitigation Plans TESC Plans 321PC-36. see Plans Preparation Manual (PPM) Chapters 460 and 750. These plans show the different stages required to construct the project. see Design Manual Section 330. this task will have no constraints.10 Quantity Tabs 317 PC-36. A plan sheet that is required for all projects to show the approximate location of the project on the state route.04 Design Exception 300PC-34. These plans are required if the project involves land disturbance.
28 336PC-36. Plans that are required when there is work on existing utilities as part of the contract.24 331PC-36. see Plans Preparation Manual (PPM) Division 8. An estimate used to initiate funds for the construction activity and to evaluate the contractor's bids. Development of Contract Provisions. Plan sheets developed in accordance with Plans Preparation Manual (PPM) Chapter 460. including details. These plans show the details for overhead sign structures. General Special Provisions. HQ Geotechnical and/or Region Materials prepares summary of geotechnical conditions for inclusion into the PS&E as Appendix B. These are site specific work zone traffic control plans.02 Summary of Geotechnical Conditions 343PC-38 344PC-38. See Plans Preparation Manual (PPM).21 Interchange Contours Paving Plans 328PC-36. Plansheets showing the contour grading of interchanges. 09/15/05 Page # 10 of 12 . See Plans Preparation Manual (PPM) Chapter 460. See Plans Preparation Manual (PPM) Chapter 460. Drainage Profiles. See Plans Preparation Manual (PPM) Chapter 460. Bridge plans are prepared by the Headquarters Bridge & Structures Office. See Plans Preparation Manual (PPM) Chapter 460. See Plans Preparation Manual (PPM) Chapters 460 and 750.03 Construction Estimate Development Engineer's Cost Estimate of Construction Lump Sum Breakout Working Day Estimate Development of Contract Estimates for costs and time. 342PC-37.19 Landscape Plan 326PC-36.30 338PC-36. Includes Qtabs and details.22 Pavement Marking Plans 330PC-36. Amendments. See Plans Preparation Manual (PPM) Chapter 460. See Plans Preparation Manual (PPM) Chapter 460.32 Bridge Plan Sign Structure Plans Traffic Control Plans 340PC-37 341PC-37. See Plans Preparation Manual (PPM) Chapter 460. 322PC-36.20 327 PC-36. including Qtabs and details. including Drainage Structure Notes. See Plans Preparation Manual (PPM) Division 6. including Qtabs and details.01 345PC-38.17 Utility Plans 325PC-36. See Plans Preparation Manual (PPM). including Qtabs and details.25 Illumination Plan Traffic Signal Plans 333PC-36. Plans that show total roadway widths to be paved. Plans that are developed by the Region Landscape Office. See Plans Preparation Manual (PPM) Chapter 460. Contract time determined in accordance with Plans Preparation Manual (PPM) Appendix A6 347 PC-39 Construction Permits Development and documentation of permits from other public agencies for work to be done outside of WSDOT right of way and within other public agency right of way. Plans that show the type and location of pavement markings for the project. to include Utility Structure Notes and utility details.02 346PC-38. Includes sign specification sheets and details.16 Drainage Plans 323PC-36. and Drainage Details.27 Signing Plans 334PC-36. and appendices. Plans that show street lighting. Plans developed by the Region or HQ Traffic Office.01 Contract Specifications Development Contract Specifications Development of Contract Provisions.US 101 Cooper Point Road Interchange WBS (Scope) Plans that show how the drainage system relates to the rest of the project. see Plans Preparation Manual (PPM) Chapter 460. see Plans Preparation Manual (PPM) Chapter 460. Calculations for determining estimate of Lump Sum items.
project is buildable. Printing of pertinent geotechnical reports for sale to prospective bidders.Date the project is first advertised for bid.04 356PC-40. MILESTONE .Date addenda are due in headquarters.06 366PC-41.01 Local Agency Review 359PC-41. specifications.US 101 Cooper Point Road Interchange WBS (Scope) 348PC-39. Region forwards PS&E package to Headquarters for review. this is reported as the selection date)" 09/15/05 Page # 11 of 12 .03 378PC-43.03 355PC-40. called constructability reviews. project is maintainable. MILESTONE .05 Addendum Deadline 380PC-43. Headquarters forwards PS&E package to FHWA for review.09 Region PS&E Review HQ PS&E Review FHWA PS&E Review Final Signed PS&E to Region 367 PC-41. Scoping Phase Review Transitional / Design Re-Start Review Geometric Review General Plans Review Contract Plans Review 352PC-40. A check of the plans.01 Construction Permits Construction Permits accommodate WSDOT activities on public owned right of way. Region Project Office submits PS&E package to Region for review.04. and bid proposal package.05 363PC-41. MAJOR MILESTONE . project definition and estimates are correct.Project Manager returns stamped and signed AD ready PS&E package to the Region. These reviews. (Note: For Design-Build. MILESTONE . MAJOR MILESTONE . 351PC-40 Constructability Reviews To develop a quality project.04 Advertisement (AD Date) 379PC-43.Final PS&E to HQ with all appropriate attachments as required on the Final Check Sheet.02 362PC-41. Prepared by HQ Geotechnical and/or Region Materials and printed by HQ Printing Services. Specifications and Estimate.01 353PC-40.06 Bid Opening (Note: For Design-Build projects.10 Ad Package to Headquarters 374PC-43 375PC-43. five(5) days prior to the scheduled Ad date. specification and estimate by a local governmental or non-governmental agency or tribal nation to ensure compliance with established agreements or memorandum of understandings.Public opening and reading of sealed bids 376PC-43. Contact HQ Printing Services for information. attempt to ensure that: project development process is on schedule.05 Scoping Phase Review (PDR) 0% Constructability Review 30% Constructability Review 60% Constructability Review 90% Constructability Review 357 PC-41 PS&E Reviews Plans Specifications & Estimate (PS&E) Reviews.02 Printing Project Geotechnical Documentation Package 377 PC-43.01 Contract Ad & Award Construction Funding Approval Advertisement and award of construction contracts.Official approval from HQ Program Management and FHWA (if federal funds are used) to move ahead with the advertisement of the construction phase of a project Reproduction and distribution of plans. 358PC-41. and project documents are biddable. this is reported as the RFP date)" MILESTONE . 14 calendar days prior to the scheduled bid opening.02 354PC-40. Section 1410. See Design Manual. WSDOT uses a series of reviews at predetermined stages of project development. Check for completeness and compatibility between the Plans. See Ad and Award Manual.
See 1-08. 383PC-44. this is reported as the Notice to Proceed date)" MAJOR MILESTONE .US 101 Cooper Point Road Interchange WBS (Scope) MAJOR MILESTONE . This day is usually the 10th calendar day following execution but is also sometimes changed by Special Provision. MAJOR MILESTONE .Project Control & Reporting (PC&R) Milestone. See 1-03.12 of the Standard Specifications for further detail.04 Final Contract Completion 09/15/05 Page # 12 of 12 .Official notice of award of the contract to the successful bidder. (Note: For Design-Build projects. the facility will be open. Estimates here are for the Preconstruction phase and will be revised/updated when project is in construction phase. This typically occurs within 21 days following contract award. This is the date when work actually starts on building the project and activity might be seen on the site.5 and contract special provisions for further details. See 1-01.3 and 1-05. The first day that can be charged against the contract. This is the date when the Department signs the actual contract with the contractor.Project Control & Reporting (PC&R) Milestone.07 Award 382PC-44 Construction Milestones Project Control and Reporting milestones for Construction phase of the project. MAJOR MILESTONE . In some cases. All contractual work will have been completed and all payments to contractors will have been completed. the Department accepts the contract as complete by signature of the Secretary on the Final Contract Voucher Certification.Project Control & Reporting (PC&R) Milestone.02 Construction Start 385PC-44. WSDOT employees in the case of facilities) has free and unobstructed use of the facility.Project Control & Reporting (PC&R) Milestone.01 Contract Execution 384PC-44. (For Design-Build projects. but minor work items may remain to be completed.03 Operationally Complete 386PC-44. this is reported as the Contract Award date)" 381PC-43. This is the date when the intended end user (the public in the case of facilities such as highways and ferry terminals. See 1-01.3 of the Standard Specifications for further detail. MAJOR MILESTONE . After all contractual obligations have been fulfilled. This is the date when the contract is finalized.3 of the Standard Specifications for further details (Substantial Completion).
E.01 100PC-18.08 105PC-18.01 182PC-44. (ECS) SEPA Checklist/DNS Environmental Documentation Complete Design Documentation Design Approved Contract Plan Sheets Preparation Contract Specifications Development Construction Estimate Development Environmental Permits Construction Permits Constructability Reviews PS&E Reviews Contract Ad & Award Advertisement (AD Date) Bid Opening Award Construction Milestones Contract Execution Construction Start Operationally Complete Final Contract Completion Duration 978d 36w 20d 0d 0d 0d 0d 300d 290d 290d 59d 65d 54d 20d 125d 145d 65d 45d 30d 44d 20d 130d 111d 0d 0d 0d 0d 143d 0d 173d 96d 59d 116d 33d 42d 49d 13d 0d 0d 0d 411d 0d 0d 0d 0d Schedule Start 08/01/05 08/01/05 04/20/06 05/17/06 06/01/06 07/05/06 07/05/06 07/06/06 07/25/06 07/06/06 07/06/06 07/06/06 08/21/06 11/06/06 01/04/07 08/07/06 09/11/06 03/08/07 10/06/06 08/28/06 10/06/06 11/03/06 08/14/06 10/20/06 12/22/06 01/24/07 01/24/07 07/06/06 01/31/07 07/21/06 11/08/06 01/05/07 10/11/06 01/24/07 01/31/07 03/30/07 06/07/07 07/02/07 08/15/07 08/29/07 11/01/07 11/01/07 11/16/07 04/13/09 06/23/09 Schedule Finish 06/23/09 04/19/06 05/17/06 05/17/06 06/01/06 07/05/06 07/05/06 09/13/07 09/18/07 08/29/07 09/27/06 10/05/06 11/03/06 12/06/06 07/02/07 03/07/07 12/13/06 05/09/07 11/17/06 10/27/06 11/02/06 05/14/07 01/24/07 10/20/06 12/22/06 01/24/07 01/24/07 01/31/07 01/31/07 03/30/07 03/30/07 03/30/07 03/30/07 03/12/07 03/30/07 06/07/07 06/25/07 07/02/07 08/15/07 08/29/07 06/23/09 11/01/07 11/16/07 04/13/09 06/23/09 2005 Q2 Q3 Q4 Q1 2006 Q2 Q3 Q4 Q1 2007 Q2 Q3 Q4 Q1 2008 Q2 Q3 Q4 Q1 2009 Q2 Q3 Q4 09/15/05 Page # 1 of 1 .04 178PC-43. Road Interchange Project Summary Preliminary Estimates & Schedules Project Summary Region Approval Project Definition Complete Project Funding Approved Begin Preliminary Engineering Project Management Public and Agency Involvement Partnerships Project Data Roadway Design Traffic Design Work Zone Traffic Control (WZTC) Right of Way (R/W) Engineering Hydraulics Utilities Roadside Restoration Materials (Roadway) Geotechnical Evaluations Structural Site Data Structure Design Environmental Documentation Endangered Species Act Compliance NEPA Documented C.04 WBS Code Task Name PreConstruction US 101 Cooper Pt.03 184PC-44.02 183PC-44.04 7 PC-02.05 11PC-06 12PC-07 13PC-09 17 PC-11 19PC-26 22PC-12 31PC-24 41PC-31 55PC-33 59PC-28 64PC-25 67 PC-32 72PC-30 75PC-20 78PC-21 83PC-22 86PC-23 94PC-18 95PC-18.US 101 Cooper Point Road Interchange Summary Schedule Task # 1PC 2PC-02 8PC-01 6PC-02.06 179PC-43.05 112PC-36 137 PC-37 140PC-38 144PC-19 157 PC-39 159PC-40 165PC-41 172PC-43 176PC-43.18 106PC-34 111PC-34.02.02 101PC-18.02.07 180PC-44 181PC-44.
2006 Jan. April May June July Aug.000's) 2005 Nov. $30 $30 $30 $30 $30 $30 $30 $30 $30 $30 Dec. Oct. $0 July Aug. Feb. Feb. Oct. April May June July Aug. Cooper Point Rd. Nov. Interchange MP 366. Sept. Oct.57 Project Manager: Joe Smith July 19.Estimated PE Costs ($ in 1. Nov. Mar. Sept. $30 $30 Budget 2005-2007 Estimated PE Costs (Cumulative) July Aug. Oct. Sept. Mar. $408 $438 $468 $498 $533 $568 $593 $613 $633 $658 $668 $673 678 . $3 $15 2006 Sept. Oct. 2006 Budget $30 $30 2007 Dec. 2006 $48 $78 $108 $138 $168 $198 $228 $258 $288 $318 $348 $378 2007 Dec. $3 $18 2006 Page 1/1 Sept.26 to 366. April May June July Aug. Sept. Dec. Mar. $30 $35 $35 $25 $20 $20 $25 $10 $5 Jan. Mar. Feb. $5 $0 $30 2005 Nov. April May June July Aug. Oct. US 101. Jan. Feb. Jan.
Acceptance Many factors will need to be considered.PROJECT RISK MANAGEMENT PLAN Project Title Project PIN # Date Project Mngr US 101. Status and Review Comments (18) (1) 1 Active 1 Design/PS&E Hydraulics The City of Olympia Hydraulic The diversion of these flows easterly to Engineer proposes to correct a outfall at Capital Lake may be physically flooding problem on the college feasible but the conveyance of these If there isn't a way to remove the water to campus by designing a tightflows is no small issue. Interchange 25-Sep-05 Joe Smith Telephone Number (xxx) xxx-xxxx PROJECT RISK MANAGEMENT PLAN Risk Identification Priority Status (2) Date Identified ID # Project Phase (3) (4) 9/25/2005 Functional Assignment (5) Threat/Opportunity Event (6) SMART Column (7) Risk Trigger (8) Type (9) Cost Probability Very High Scope High Qualitative Analysis Probability (10) Impact (11) VH H M L VL VL VH Scope Probability L M H VH Impact X Risk Matrix (12) X Strategy (13) Response Strategy Response Actions including advantages and disadvantages (14) Affected Project Activity (15) Responsibilty (Task Manager) (16) Monitoring and Tracking Status Interval or Milestone Check (17) Date. Cooper Point Rd. towards Capital Lake. right o Location of stormwater system has been determined way may be needed for the new stormwater system to be installed. H M L VL VL VH L M H VH Impact Once the right of way needs have been Acceptance determined the regional Real Estate office will be contacted. None OR Hydraulic Engineer 9/25/2005 Additional Right of Way may be needed Depending on which way the water is diverted from the college campus. lined stormwater conveyance 101 stormwater system can not handle system across US 101 R/W the apparent flow rates .26 cfs. Joe Smith 2 Active 2 Design/PS&E R/W Very High Cost Moderate Probability H M L VL VL VH L M H VH Impact Probability H M L VL VL VH L M H VH Impact Probability H M L VL VL VH L M H VH Impact Probability H M L VL VL VH L M H VH Impact Probability H M L VL VL L M H VH Impact . The current US the west.
etc.… As needed On-Going As appropriate Communication Plan Page 1/2 . 2006 The communication plan for the project is broken into two sub-areas. Internal and External Communication. Cooper Point Rd. how the information moves and when it happens. updates and timelines.57 Project Manager: Joe Smith July 19. that flow may be written or oral. formal or informal. who is the primary contact. Minutes from meetings listed below will be electronically routed to affected groups as appropriate. The items addressed below identify what the item is. We also recognize that effective communication demands effective listening and viewing project decisions from our customer’s perspective. In order to assure successful delivery of this project. from WSDOT Local programs WHEN See Project Schedule As appropriate As appropriate Assigned team member Assigned team member Conduct local agency briefings What future work is anticipated or planned by local agencies? With the Public Public Involvement (PI) Project website WSDOT contact with public A documented PI plan A website has been established for the project Region PI officer releases media info. via press releases.26 to 366. Interchange MP 366. timely and accurate flow of information.Communication Plan US 101. it will be necessary for the project delivery team to accurately inform each other of their needs. Both sub-areas acknowledge that the project partners cannot realize their vision nor can the project delivery team attain our mission without a sufficient. External Communication Timely and meaningful exchange of information external to the project team is critical to secure a positive commitment from stakeholders and the general public. WHAT With Stakeholders Identify stakeholders WHO HOW A stakeholder list will be created and updated Agency briefings will be conducted as needed Obtain info. and is presented below in tabular form. As indicated in the table.
WHAT Communicate project progress to senior management) Communication among all teams. 15. The table below addresses communication between and among the teams as well as communication protocols. 2005 Create an organizational chart that identifies Team Structure Set guidelines Clarify chain of command guidelines with other agencies Set protocols WHO Project Manager HOW As requested WHEN As appropriate Post and maintain as readonly on Region Servers Team Leader An organizational chart will be completed Questions are handled on a case by case basis by each manager Questions are handled on a case by case basis by each manager Phone/email as appropriate Ongoing Updates Oct. 15. honest. Distribute & maintain schedule Base Schedule Oct. continuous and efficient. 15.Internal Communication Effective internal communication is open. chart Information on other projects will be shared via email/campus mail Oct. 2005 As appropriate Communication Plan Page 2/2 . 2005 Functional managers provide guidance Functional managers provide guidance As needed As needed Team member Communication How do design teams & resource agencies communicate? Communication between P/M Team and Production Team Define internal (WSDOT) communication roles and responsibilities Facilitate distribution of information on other relevant agency projects to all production team members As appropriate Project Delivery Team members Defined in work plan and the Org.
improved financial performance. Whether the effects of changes are positive or negative. schedule. what precipitated it) • Identify potentially effected customers and suppliers • Identify who should lead the analysis/rest of process • Communicate potential to rest of team as needed Change Management Plan Page 1/3 . availability of resources. and resources may occur. Types of Change that can be anticipated on this project: Scope creep Staff changes Schedule change Change in deliverables Technical change Process/Policy change Resources/Technologies/Materials changes Step-by-Step Process to Manage Change Use these steps. and improved management of project quality. and communication among the project team. better project teamwork. Managing change will require planning. Cooper Point Rd. 1 Identify source and nature of the change • Determine the type of change (work plan. Cooper Point Road Interchange Improvement project changes to the project scope. the following should occur: Improved relationship with customers.) • Determine the potential impact and process (formal/informal) • Document origin of change (who initiated it. and sub-steps. changes in technologies.Change Management Plan US 101. as determined for the specific change proposed/encountered. technical. customers and stakeholders. etc. reduced project delays. The sources of these changes may be internal or external initiated by the customers. External changes can also result from other stakeholders. discipline. As the Change Management Plan is executed.26 to 366.57 Project Manager: Joe Smith July 19. schedule. The following defines the plan this team will use to manage change. etc. 2006 During the life of the US 101. managing change is an important factor for success. Interchange MP 366.
2 3 4 5 Analyze the effects of the change • How does it relate to purpose/mission? • Compare change against the current process • Quantify the change (how much. and prioritize strategies • Identify impacts against agreed upon requirements • Access profound knowledge Develop a response/action plan strategy • Document analysis into proposal form • Identify customers/stakeholders/level of authority for endorsement • Plan steps for presentation by answering these questions: What needs to be done. and by when? How will quality and customer service be ensured? What will be the effects on other project tasks? How will the team communicate with the other stakeholders? Communicate strategy & gain endorsement • Schedule meeting(s) • Send letter/documentation package • Gain endorsement and/or feedback • Adjust strategy as needed and update database Implement change plan and monitor the effects • Identify responsibilities and timelines for carrying out • Revise the work plan • Monitor and evaluate implementation Change Management Plan Page 2/3 . how long. how much risk) • Cause-effect analysis • Brainstorm. analyze. who will do it.
and will include the following information: Description of Change Decision Description Type of Change Origin of Change Lead Manager Analyst Customer(s) Contacted Time Change Estimate Decision Made By Decision Impact Discussion (quantity/quality) Who “helped” develop response Related Project Names Location Cost Change estimate Decision Made Date Justification Description Change Management Plan Page 3/3 . and measure the impact of change management on critical project factors.Develop and Apply a Change Management Record The Change Management Record is a tool to be used to document. track. Use of this Change Management Record will be considered mandatory.
process. Quality Control Plan Items Reviewers will be identified and assigned The project will be executed in accordance with applicable WSDOT Manuals. Design will be reviewed and approved prior to the completion of the PS&E package Constructability review 1 Constructability review 2 Maintenance review Management review Lead Joe Smith Mary Jane All Jim Beam Joe Smith Checked Approved Yes Yes Yes N/A N/A 10/13/05 10/14/05 11/01/05 10/013/05 10/14/05 DM ch. o Scope.26 to 366. 330 04/01/06 02/02/06 10/14/05 10/14/05 N/A QA/QC Plan Page 1/2 . and Budget will be reviewed periodically for progress.Quality Control and Quality Assurance Plan US 101. Interchange MP 366.57 Project Manager: Joe Smith July 19. 2006 Project WBS work elements were reviewed and the following ones identified for applicable standards for each product. Communication with team members (may lead to decision documents) Reviews to be scheduled o Monthly status and quarterly reviews will be communicated. service. Cooper Point Rd. o Quarterly review o Status reviews o Milestone reviews o Deliverable reviews o Customer feedback o Process reviews Quality Control Matrix Items Standard(s) or References N/A Date Date scheduled executed 10/12/05 10/12/05 QA/QC item Identification & Assignment Meeting Gather as-built information and drawings for smooth and consistent transitions Field visits to verify as-built Existing utilities located on site and on plan Value Engineering and CEVP as appropriate. o Plans will be reviewed to establish consistency in the documentation prior to Ad. 315 12/02/05 Joe Smith Joe Dick Yes DM ch. Schedule. and deliverable.
10 (Stamping of a Professional Document) will be implemented. Lead Checked Approved Standard(s) or References Date Date scheduled executed QA/QC Plan Page 2/2 .QA/QC item PS&E package review (Approval prior to Advertisement) Signature block on all plans will have a Executive Order 10.
Interchange MP 366. and the roles. reporting and compiling Lessons Learned during the course of the project and. responsibilities and performance expectations of team members. 6 Evaluate. Cooper Point Rd. returning or terminating facilities. Advertisement (Ad Date). reward and recognize team members. 3 Demobilize staff and resources. The next project for the Design team will be identified one-month prior to the Ad Date for this project. the conditions under which it will be performed. 4 Close technical elements of the project All of the activities. 5 Project closure meeting of WSDOT’s design and management team • Expectations • Lessons learned from this project . 2 Acceptance of Work The work will be accepted after all formal reviews are complete.Based on the requirements of the WSDOT Lessons Learned process. steps and requirements for demobilizing. Team members will transition to the new project as their individual tasks are completed.Transition & Closure Plan US 101. establish specific project team activities and responsibilities for identifying. The major milestones that will be accomplished are Environmental Documentation Complete. documenting. as each transition point is reached. Key parts of the closure plan are: 1 Transition Points This project will be transferred to the Project Construction Office at the completion of the PS&E. Based on the work. equipment and services will be complete. 2006 Optimal success for this project – realization of the project purpose . compiling and reporting the complete Lessons Learned file for the appropriate area or phase of the work.requires delivery of a quality product resulting in satisfied customers and conducting a deliberate closure – including an effective “hand-off” to the subsequent phase (construction) and team. identify “target” Transition & Closure Plan Page 1/2 . Right of Way Certification.26 to 366.57 Project Manager: Joe Smith July 19. Review requirements and policies regarding rewards and recognition with Region/Organization Management.
sequestering original documents. copying documents. and the maintenance of document logs.performance metrics in key areas that are critical to project success. develop file structures that provide the capability of preparing the appropriate files for archiving as each transition event is achieved. Document Management and Preparation for Archiving during the course of the project. 7 Archive project material • • What – Review current archiving requirements with Region/Organization Management and administrators and determine the specific Archiving requirements for the project. dates and project information on documents. Include instructions for maintaining files. Based on Transition events. Develop a budget around the appropriate awards and targets. How – Develop specific instructions for the Project Team on Record-keeping. Transition & Closure Plan Page 2/2 .
We accept responsibility for fulfilling any aspect of the plan that applies to us. “We endorse this Work Plan and are committed to actively supporting it. Our endorsement is an active and positive statement that we are committed to fulfilling the responsibilities designated in this plan. responsibilities and directives per Executive Order E 1xxx.” Name: John Wayne_______________ Henry Fonda ______________ Joe Smith_________________ Kirk Douglas______________ James Stewart _____________ Richard Widmark __________ Lee Marvin _______________ Mary Jane ________________ Jim Beam ________________ _________________________ Initials ____________ ____________ ____________ ____________ ____________ ____________ ____________ ____________ ____________ ____________ Role Project Engineer Assistant Project Engineer Design Squad Team Leader Traffic Analysis Design Engineer Environmental Coordinator Real Estate Services Representative Bridge Design Representative Design Team Member Design Team Member Design Team Member Endorse the Plan: Project Team Commitment Page 1/1 . Cooper Point Rd.00 Draft dated July xx. actively participating. 2005 Work Plan Endorsement Statement By committing to this Work Plan the Project Team Members and Specialty Groups agree to undertake the duties. 2005. and effectively communicating.26 to 366.Endorse the Plan Project Team Commitment US 101.57 Project Manager: Joe Smith September 24. including providing resources. Interchange MP 366. We know what to do and are prepared to act.
responsibilities and directives per Executive Order E 1xxx. Our endorsement is an active and positive statement that we are committed to fulfilling the responsibilities designated in this plan. 2005.57 Project Manager: Joe Smith September 24. Director of Public Works Endorse the Plan: Management Endorsement Page 1/1 . “We endorse this Work Plan and are committed to actively supporting it. 2005 Work Plan Endorsement Statement By endorsing to this Work Plan the Executives and Senior Managers agree to undertake the duties.Endorse the Plan Management Endorsement US 101. Interchange MP 366. We know what to do and are prepared to act. We accept responsibility for fulfilling any aspect of the plan that applies to us.” Name: Yul Brenner_______________ Steve McQueen____________ Horst Buchholz ____________ Charles Bronson ___________ Robert Vaughn ____________ James Coburn _____________ Brad Dexter_______________ Initials ____________ ____________ ____________ ____________ ____________ ____________ ____________ Role Olympic Regional Administrator Olympic Region Project Development Engineer Olympic Region Program Manager Olympic Region Construction Engineer Olympic Region Maintenance Engineer City of Olympia.26 to 366. Cooper Point Rd. and effectively communicating. including providing resources. actively participating. Transportation Manager City of Tumwater.00 Draft dated July xx.
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