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Contents

FOREWORD .............................................................................................................................2
CHAPTER ONE: INTRODUCTION........................................................................................3
CHAPTER TWO: LINKAGES BETWEEN OUTPUTS AND ACTIVITIES .......................10
CHAPTER THREE: QUALITY CONTROL PLAN ..............................................................18
CHAPTER FOUR: CENSUS OPERATIONS ........................................................................21
CHAPTER FIVE: CENSUS MAPPING AND GIS................................................................37
CHAPTER SIX: INFORMATION TECHNOLOGY AND DATA
PROCESSINGINFORMATION TECHNOLOGY (IT) COMPONENT ...............................46
CHAPTER SEVEN: ADVOCACY AND PUBLICITY .....................................................54
CHAPTER EIGHT: STAFF CAPACITY BUILDING AND SPECIAL RESEARCH ..........62
CHAPTER NINE: CENSUS LOGISTIC SUPPORT .............................................................66
CHAPTER TEN: EXECUTION AND IMPLEMENTATION MODALITIES.....................69
CHAPTER ELEVEN: MONITORING AND EVALUATION PLANS.................................71
CHAPTER TWELVE: CENSUS OPERATIONS - BUDGET JUSTIFICATION...............101

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FOREWORD
Nigeria conducted a Population Census in 1991 and the data derived from the Census had been widely
disseminated in various publications. In line with the United Nations’ recommendations on decennial
Censuses, a Census of Population and Housing in Nigeria is scheduled for next year, 2005. I am glad
to present to you in this publication, the strategies and plans of the Federal Government of Nigeria
(represented by the National Population Commission) for the execution of the 2005 census project.

It is expected that once this census is undertaken, it would have firmly established the tradition of
decennial censuses in the country. It will also hopefully generate good quality data, covering more
demographic and socio-economic indicators than Census ’91 and provide users with relevant data for
planning, decision-making and evaluation of various intervention programmes.

A Census is an expensive exercise requiring commitment of enormous resources. As an emerging


nation, Nigerian government alone cannot shoulder all the expenses to be incurred in the activities
connected with the next Census. Support is therefore needed from International Donors, the Nigerian
organized private sector and individuals to undertake this exercise.

This report discusses work plans and activities proposed to be carried out between January, 2004 to
December 2007, when actual enumeration would have been undertaken, results released and
analytical and other reports published and disseminated. It discusses strategies and plans and
identifies components/activities, which could be donor supported. It is written in a standard project
implementation format referred to as the logical framework. The report begins by determining
“outputs” whose achievement would lead to the attainment of the purposes (the purposes range from
short to medium term results expected from the census project). A set of related activities are
identified, which if carried out will lead to the delivery of the stated outputs. The activities, outputs
and purposes are logically linked, such that the achievement of one will contribute to the attainment of
the other within the project. The Document also contains Monitoring and Evaluation (M&E) plan and
the Census Budget with a detailed justification of expenditure in the Appendices.

Finally there is a GANTS Chart and a work plan showing at a bird’s eye view who does what, where
and when. It is expected that the document will stimulate political leaders, policy makers, Programme
Officers, International Agencies, Civil Society, Organized Private Sector (OPS) and NGOs to come to
the aid of the Commission by identifying what area they can help.

The technical backstopping provided by the UNFPA Country Support Team, (CST), Addis Ababa and
the former Chief Technical Adviser, Dr. G. B. Fosu, in the preparation of this document is warmly
acknowledged, so is the continued support and commitment of the UNFPA in Nigeria to the Census
project.

Chief Samu’ila Danko Makama,


(Ubandoman Pyem),
Chairman,
National Population Commission
Abuja.

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CHAPTER ONE: INTRODUCTION
THE NATIONAL SETTING

Nigeria is bordered in the south by the Gulf of Guinea and in the East and West by the Cameroon
Republic and the Republic of Benin respectively. The Chad and Niger Republics define the northern
boundary. The total land mass is about 923,768 km2. Nigeria is administratively a Federal Republic
of 36 States with a Federal Capital Territory (FCT). There are at the moment 774 Local Government
Areas of uneven size.

The Federal Government is responsible for defining, establishing, monitoring and evaluating national
policies and programmes; including the Population Policy and Programme. A number of sectors are,
however, jointly shared with the states and LGAs and these include Education, Health, Agriculture,
social welfare etc.

There are more than 260 ethnic groups with diverse cultures and patterns of beliefs. The major ones
include Hausa, Igbo and Yoruba. A greater proportion of the people are either of the Islamic faith or
various Christian denominations. There is a sizeable pocket of adherents of traditional beliefs as well.
All the religious and socio- ethnic groups have a pro-natalist orientation.

In 1988, the government, realizing the importance of integrating demographic data into socio
economic planning, accepted as one of the objectives of the National Policy on Population (NPP) the
improvement of demographic data collection and analysis on regular basis and the use of such data in
planning. With the success achieved in the 1991 Census, it becomes paramount to build on this
baseline so as to have time-series data that can be used to monitor and evaluate programmes as well as
to institutionalize a culture of regular decennial censuses.

CENSUS ’91

Nigeria conducted a Population Census in November 1991 - tagged (Census ‘91). The provisional
results were released in March 1992, while the final figures and statistical tables were submitted to the
government in February 1997. Several monographs, which discuss the census and data derived there-
from, have been published. They include The Analytical Report at the National Level (1998), Gender
and Sustainable Development (2001), Children, Adolescents and Youth (2002) and The Elderly
(2004). With an annual growth rate of 2.99% the population is projected to have increased to
126,152,844 by year 2003, under the medium variant. The data derived from the exercise provide
much of what the country now uses for socio-economic planning.

Census ‘91 was a departure from previous censuses in Nigeria in several respects: Government, Civil
Society and donor support for the exercise was unprecedented; the preparations for, and the conduct
of the census were more technical and thorough than hitherto; local and international reactions
following the release of the results were favourable. The data derived from the exercise, provide
much of what the country now uses for socio-economic planning.

STRUCTURE

Among the noteworthy legacies from Census ‘91 are the following:

™ Nigeria now has a permanent census organization with professionally


qualified staff. The organization, known as the National Population
Commission (NPC), was established by government in 1988. It has the
statutory powers to collect, analyze and disseminate population/demographic
data in the country. It is also mandated to undertake demographic sample
surveys, compile, collate and publish migration and civil registration statistics

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as well as monitor the country’s Population Policy. The Commission was
reconstituted in 2001 with a Chairman and 37 members representing each
state of the federation and the Federal Capital Territory.

™ A new important mandate for the Commission is the coordination of all


population related activities in the country.

™ Arising from the preparations for the conduct of Census ‘91, the NPC has a
network of offices covering all the administrative tiers of the country:
Federal, State and Local government areas (LGAs). This setup is hardly
matched by any other data collection agency in the country. The NPC is
strategically positioned, therefore, to conduct similar projects in the future.

™ In addition, the NPC possesses seven Data Processing Centers (DPCs),


spread over all the regions of the country. However, the computers are
obsolete and are in urgent need of replacement for current census operations.
A few of the vehicles from Census ‘91 are still useful, but most of them are
unserviceable and need to be replaced for the forthcoming census.

™ The NPC at its inauguration in 1988 embarked on a thorough and


comprehensive Enumeration Area Demarcation (EAD) exercise. In
preparation for the EAD exercise for the 1991 Census, many relevant
topographic and sketch maps of different parts of the country were acquired.
The EAD delineated the country into 212,072 EAs and 43,775 SAs for the
1991 census. For the 2005 Census, the National Frame requires serious
revision and updating. All the EA maps for the 2005 Census will be drawn to
scale and properly geo-referenced. Thereafter, all the EA/SA, topographical,
and cadastral maps will be digitized and EA data base created.

™ Despite the successes of Census ‘91, some doubts still linger due mainly to
controversies surrounding past censuses. There is the need for concerted
advocacy to address these doubts. Part of the shortcoming of Census ‘91 was
inadequate dissemination and utilization of data from 1991 census. The
Advocacy/IEC Programme will be revitalized to carry out its functions at all
administrative levels.

THE PROJECT CONTEXT

A number of problems and issues were identified by the National Population Commission in 1996
through an inter-departmental appraisal exercise, and, secondly, in the course of a UNFPA funded
Programme Review and Strategy Development (PRSD) exercise in Nigeria , (preparatory to the 4th
UNFPA Country Programme, 1997-2001). For example, although Data Collection and Analysis were
becoming institutionalized in the country with the setting up of several statutory data collection
agencies such as the National Population Commission (NPC) and the Federal Office of Statistics
(FOS), there were still major weaknesses which impede the formulation, implementation and
assessment of programmes and policies as well as development planning.

RATIONALE FOR THE CENSUS PROJECT

There is an urgent need to generate and utilize new data. The period since 1991 has witnessed major
demographic, socio-economic, political and technological changes both in this country and globally.

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These changes have made the world increasingly dependent on data driven decisions and this will be
even more so in the years ahead. Some of the changes that have occurred in particular include:

™ the return of democratic governance to Nigeria and the increased


expectations of the Nigerian nation and populace,

™ the increasing demand for good quality, diversified and timely census and
other data as an essential input into government and private sector decisions,

™ the maturation of the age of information technology with its high powered
computers, E-mail, and the Internet, all of which now open opportunities for
novel data gathering, processing, analyzing and disseminating techniques.
Cartographic procedures, for example, have become more refined and more
scientific. Furthermore, the map products derived from censuses are
accessible to all organizations through the World Wide Web. Recent census
maps fit in to any projections and design of maps in a global frame. Also,
sampling is increasingly used to expand the scope of the census inquiry.
Optical devices such as Optical Character Recognition/Optical Mark Reader
(OCR/OMR) scanners now permit a more cost effective, timely, reliable and
accurate processing of census information,

™ the emergence of new concerns and new issues demanding investigation such
as the HIV/AIDS pandemic. There is also a renewed concern about
gathering and utilizing data on social indicators of poverty, such as access to
safe water supply, sanitation, waste disposal and basic education.

™ Non existence of time series data: Census ‘91 provided the base, and the
next Census will consolidate on the base. With the success achieved in the
1991 census, it is important to build on this baseline so as to have time series
data that can be used to monitor and evaluate population and development
programmes.

These and other changes demand that a project such as the 2005 Census, which will collect/generate
good quality data, be undertaken. Also, the absence of a population database makes it impossible to
access detailed and comprehensive micro and macro level data and other useful information on
demographic and socio-economic characteristics of the population as an aid to development planning,
project monitoring, and evaluation. That is why the sub-project on the database needs to be
supported.

Constraints

(I) one major limitation in Nigeria is the inefficiency of data collection and collation
activities. The delay in publishing the results of Census ‘91 arose in part from poor
funding of collation and other post enumeration activities. There is, therefore, a need
for proper, adequate and timely release of funds for the 2005 census post
enumeration activities such as data capture and processing.

(II) Limited supply of human and physical resources committed to data collection,
analysis and dissemination.

(III) Lack of reliable information on vulnerable groups such as the urban poor, the
homeless etc as well as access to basic facilities such as safe water supply, sanitation
and waste disposal. Census ‘91 data had no information on availability of housing

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facilities, housing needs and utilization. The next project will be a Population and
Housing Census and is aimed at providing these basic data.

(IV) Long history of suspicion and politicization of population censuses. This


requires advocacy efforts to improve the perception of censuses and obtain the
support and commitment of policy makers in government, the private sector and
donors for demographic data collection.

(V) Inadequate geographical data, e.g., base maps

STRATEGIES OF THE 2005 CENSUS

The broad Strategies to address the issues and problems identified above will include initiating and
implementing preparatory activities towards the successful conduct of the next Population and
Housing Census, including:

™ Aggressive and Effective advocacy programme to sufficiently sensitize


opinion leaders and government officials on relevance of census and fund
mobilization

™ Availability of technical manpower through training of all cadres of census


personnel including, study tours of other countries with similar social and
political environment

™ Provision of infra-structural/logistic support including re-furbishing and


strengthening of existing equipment, purchase of vehicles, computers, optical
devices/scanners etc

™ Specification and acquisition of all base maps, ortho-photo maps and photo
imageries required for the EAD exercise

™ Digitizing, Scanning, Storage and continuous updating of all base maps and
map products

™ Development of EA data base, locality data base, and other attributes data
files to be aggregated and linked to form a properly structured Cartographic
data bank for Census Mapping in Nigeria

™ Full scale establishment of a functioning, properly linked ( to the


Internet), GIS laboratory for Census Mapping. This would include the
acquisition of numerous state of the art digital cartographic and GIS
hardware and software packages

™ Enhancing accuracy and early completion of data processing

™ Establishment of a viable population database.

™ Conduct the 2005 Population and Housing census enumeration and

™ Process, analyze and disseminate the results.

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LONG TERM OBJECTIVE

To have assisted in strengthening the capacity of NPC in data collection, processing and
dissemination: particularly ensuring properly planned and timely conduct of population and housing
censuses and large scale surveys. This will be actualized through enhancing the institutional and
professional expertise, by means of training of the national staff in the design, collection, processing,
evaluation, analysis and dissemination of data required by a wide range of data users, particularly for
development planning.

DELIVERABLES

It is expected that the following outputs would have been delivered by the end of the project cycle in
December 2007 if the above strategies are successfully and effectively carried out:

™ National consensus and support for carrying out a viable census

™ Improved awareness among the public towards population issues in general


and a broader and stronger commitment to population issues by policy
makers through increased budgetary provision for census and other
demographic data collection activities

™ Strengthened technical competence of NPC staff in the various relevant


departments through training courses, seminars, workshops, on the job
training as well as instructive training for the acquisition of higher skills

™ Strengthened institutional capacity of NPC to collect, process, analyze and


disseminate data and store maps and geographic information through the
provision and upgrade of basic equipment like computers, motor vehicles,
optical scanners etc, which are indispensable for modern data gathering,
storage, processing and dissemination of results

™ Undertake the dissemination of the 2005 population census data to policy and
decision makers, programme implementing agencies and planners at federal,
state and LGA level as well as other stakeholders in the NGO community and
commercial private sector in a gender sensitive format

™ Put in place a standard for demographic analysis and a basis for evaluation of
future census and demographic pattern in the country and.

™ Establish a secure and well equipped structure for future data analysis and
other data evaluation, processing and report writing activities

™ Cartographic data bases for census including Standard National Sampling


Frame for socioeconomic surveys and censuses and National Gazetteer of
Place Names.

PAST AND RELATED ACTIVITIES OF THE COMMISSION

Under the World Fertility Survey (WFS) programme, the Nigeria Fertility Survey (NFS) was
conducted by National Population Bureau, the predecessor of the National Population Commission in
1981-82. The establishment of a Universal Vital Registration System in the country was completed in
1992.

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Nigeria Demographic and Health Surveys (NDHS) were conducted in 1999 and 2003 with UNFPA
and USAID support. An Education Data Survey (2003) was sponsored by USAID. The UNFPA is
supporting the continuation of Sentinel Surveys of the National Population Programme (NPP) and the
automation of Cartography and GIS in the current country programme. The Population Activity Fund
Agency (PAFA), a World Bank assisted agency, supported between 1994-1999 the earlier Sentinel
Surveys of the NPP. Other Census ‘91 related activities and support from donors are fully described in
the administrative report.

STAKEHOLDERS

The stakeholders for the next Population and Housing Census project are
persons/organizations/institutions with vested interest in the project. They stand to either gain or lose
as a result of the census. They are actual or potential proponents or opponents of the project. Census
project stakeholders can be divided into:

™ Primary Stakeholders:

These are people whose welfare will be either improved or jeopardized by the forthcoming
census project. They include:

™ Elected officials and politicians at all the 3 tiers of


government - federal, state and local authority whose
fortunes could be affected by the results of the next census.

™ Federal ministries and extra ministerial departments and


sister statistical organizations, such as the FOS, whose work
will be affected by the census. Two (2) important
stakeholders worth mentioning are the Federal Ministry of
Works and Housing and the Federal Ministry of
Employment, Labour and Productivity. The Commission
will consult with them and solicit for their support, including
financial, early in the project cycle. Community based groups
and NGOs working in population and health related field.

™ Planners and Population Programme Managers such as those


in the National Planning Commission, Department of
Community Development and Population Activities
(DCDPA), Planned Parenthood Federation of Nigeria
(PPFN), State Planning Commissions, researchers in
universities, marketing and investment strategists, etc whose
need for accurate, timely and reliable data for programme
planning, implementation and monitoring will be met from
the results of the next Census.

™ Secondary Stakeholders

These are persons who will be involved in implementing project activities. For the next census these
are all the staff of the Commission from the Chairman and Commissioners, Director-General and
Directors down to the lowest grade level staff as well as facilitators, supervisors, enumerators and
other census temporary staff.

™ Key Stakeholders

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These are persons or institutions that can significantly influence the course or otherwise of the census
project, they include:

™ The President of the Federal Republic of Nigeria

™ The Vice President of the Federal Republic of Nigeria

™ The Senate President (National Assembly)

™ The Speaker, House of Representative (National Assembly)

™ The Senate and House Committees on Population as well as


National Assembly Members

™ Federal Ministers

™ State Governors and State Legislators

™ Local Government Chairmen

™ Leading Politicians

™ The Media

™ International donor organizations such as the UNFPA,


USAID, DFID, the Government of the Netherlands, Japan
Development Council, EU, UN-ECA etc.

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CHAPTER TWO: LINKAGES BETWEEN OUTPUTS AND
ACTIVITIES
Output A:

Accurate, appropriate and timely development data available for evidence-based policy-making, planning,
monitoring and evaluation of Nigeria’s development programmes.

Indicator 1: Number and type of datasets produced

Major Activity 1: EA demarcation, production of maps and development of GIS.

Nigeria is made up of 36 states and a Federal Capital Territory (FCT), which are grouped into six geo-
political zones. These are divided into 774 constitutionally recognised Local Government Areas (LGAs).
The Enumeration Area Demarcation (EAD) fieldwork will divide the LGAs into EAs. To enable census
enumeration to be completed in about 3 days, each EA will contain from 40-100 households, and more
than 350,000 EAs and 70,000 Supervision Areas (SAs) are expected to be demarcated. Each census
enumerator and supervisor will be provided with a map of his/her assignment area.
EAD is scheduled to be undertaken in three phases:
• Phase I (July 2004) will consist of 7 LGAs in each of the six zones plus the FCT;
• Phase II (September 2004) will consist of 37 LGAs, ie, one in each state and the FCT;
• Phase III (January-July 2005) will consist of the remaining 730 LGAs.
In each phase, fieldwork in the LGAs will be undertaken simultaneously. The phased approach is being
used to take account of different logistics, settlement patterns and terrain, and will ensure a steady build-
up of trained field staff, equipment, materials and vehicles in the field. Topographic and cadastral (urban)
maps and satellite imagery are required for updating in the field and Global Positioning System (GPS)
receivers and distance measuring equipment will be used to assist in providing an accurate EA frame.
After the enumeration, census report mapping will be undertaken and the digital EA maps and data will
be linked and serve as the basis for the development of GIS that will be used for thematic (including
poverty) mapping and dissemination.

Major Activity 2: Development and review of census instruments.

Draft questionnaires, manuals and control forms for the census and Post-Enumeration Survey (PES) have
already been developed by the Census Technical Group (CTG) and were evaluated at a three-day
workshop in May 2004. This led to a revision of the documents and census plans. A data users workshop
is to be held in August 2004 and will provide users and stakeholders with opportunities to make inputs so
that more relevant and usable data can be collected during the census.
Optical Character Recognition (OCR) and Optical Mark Reader (OMR) scanners now permit more cost-
effective, timely, reliable and accurate processing of census data. Forms in the OCR/OMR formats will
be designed, produced and tested during the pre-test in November 2004 and the Trial Census in April
2005. Finalisation of the census instruments will be done after these exercises and will be guided by a
comprehensive and policy-oriented analysis and tabulation plans resulting from a users-producers
consensus.

Major Activity 3: Advocacy and publicity activities in support of the census.

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The planning and implementation of advocacy activities in support of the census operation is critical.
Despite the successes of the 1991 census, doubts lingered over its accuracy. There is a need therefore, for
an effective Publicity and Advocacy (P&A) programme for the 2005 census to address these doubts and
sensitise policy makers, opinion leaders, development planners, the private sector and the general public
on the relevance of census and to encourage their participation in it.
Accordingly, a high-level National Census Advocacy and IEC Committee will be established and its
membership will include the Vice-President of the Federal Republic, the Minister of Finance and the
Chairman of the Senate Committee on Population. It will have the responsibility of mobilizing financial
and logistical support for the P&A campaign. In addition, a National Census Publicity Committee,
charged with overall census IEC and publicity, will be constituted and include journalists and professional
staff of the Federal Ministry of Information.

Major Activity 4: Realization of the Pre-Test.

A pre-test is required to evaluate the adequacy of the census instruments and procedures. The pre-test will
be held in November 2004 and is designed to assess the suitability of the use of scanning as a method of
data capture. Other objectives will include an assessment of:
• The suitability of forms, clarity of concepts, instructions and contents of census instruments;
• The new EA frame and census maps;
• The relationship between the EAD estimated population and the pre-test population;
• The workload of the enumerators;
• The logistical support from the states and LGAs;
• The adequacy of advocacy/IEC techniques.
The pre-test will cover about 7,400 EAs (200 EAs per state and FCT), and an in-house workshop will be
held to evaluate the results of the pre-test and review census instruments and methodology.

Major Activity 5: Realization of the Trial Census.

A Trial Census will be conducted in about 26,000 EAs in April 2005. This will serve as a final test for
the main enumeration in November 2005.
Among the objectives of the trial census will be to assess:
• The census instruments (questionnaires, manuals and control forms);
• Enumeration procedures (eg, de facto enumeration and thumb marking with indelible ink);
• The list of historical events as an aid to age estimation;
• Recruitment and training procedures for enumerators and supervisors;
• Methods and procedures for paying staff in the field;
• The quality and usefulness of the EA maps;
• Logistics and communications between headquarters and the field;
• The publicity levels achieved;
• Data processing strategies.
The trial census questionnaires will be scanned. The captured data will be analysed and a trial census
report prepared.

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Major Activity 6: Census Enumeration and PES.

A de facto census is to be held in November 2005. A week before the enumeration, there will be EA
identification, house numbering, household listing and administration of the Housing Census
questionnaire. Vast quantities of materials will be needed, some of which will be procured on a
decentralised basis, whilst the questionnaires will require high-quality printing overseas.
Recruitment and training of census field staff will be another massive undertaking. Training will be done
in five phases. The length of these training programmes and the approximate numbers of personnel
involved are as follows:
• In-house Training of Trainers (ToT), for four days for about 100 persons;
• Training of Chief and Principal Training Officers, for five days for about 800-900 persons;
• Training at state level for Facilitators, for five days for about 32,000 persons;
• Training of Supervisors at the LGA level, for six days for about 110,000 persons;
• Training of Enumerators at the LGA level, for seven days for about 882,000 persons.
Supervisors will each supervise about four EAs and will be deployed on the basis of one supervisor for
each SA, but it is planned to deploy two locally recruited Enumerators (one male, one female) in each
EA, as in the 1991 census.

Two weeks after the main enumeration there will be a Post Enumeration Survey (PES). This is expected
to cover about 8,400 EAs. The PES will be used to evaluate the census and collect additional data.
Accordingly, the PES will have its own questionnaire.

Major Activity 7: Data capture and processing.

The need to adopt efficient and effective methods of data capture and processing are critical for the
success of the 2005 census. Seven Data Processing Centres (DPCs) will be set up to ensure that the data
captured by scanning technology is processed in the shortest possible time. The main data processing
activities are as follows:
• Receipt of the census questionnaires at DPCs;
• Manual editing and coding;
• Data capture;
• Data editing;
• A comparison of manual counts with computer counts;
• Data tabulation;
• Database generation
• Data dissemination.
A detailed data processing plan needs to be developed and tested to ensure that as soon as the returns start
to come in, data capture processing can begin. This involves a comprehensive description of various
tasks to be performed including their functional relationships and scheduling in terms of time required,
human and material resources. It also includes setting up of network, program development for editing
and tabulation. Computer programs would be developed by IT staff and a document outlining
methodology and implementation modalities will be produced. The use of OMR/OCR will require
special planning.

Further data processing will be required for the Post Enumeration Study. Technical assistance is required
to provide overall guidance and coordination of the various activities throughout the pre-census and post-
census periods. One highly qualified international resident advisor and several IT experts will provide
support for this activity which will be decentralized at the DPCs
Preliminary results are expected to be produced at most six months after data capture and the final
results by the end of 2006.

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Based on the analysis and tabulation plans already developed and reviewed by data users, data processing
will provide policy makers and potential users with a series of standard census tables, which constitute a
framework for data analysis. These tables will be reviewed with stakeholders and upon consensus on
how each variable will be most usefully presented.

Output B:

Increased knowledge of stakeholders at all levels (national, state and local) concerning population
patterns, trends, MDGs indicators and implications for development policy, planning and resource
allocation.

Indicator 2: % of stakeholders reached.

Indicator 3: Research findings widely disseminated and discussed.

Major Activity 8: Dissemination of the census results.

One of the shortcomings of the 1991 Census was inadequate dissemination and utilization of data.
However, for demographic data to be effective, it has to be properly evaluated, adequately analysed and
widely disseminated. Serious attention will be made therefore, to speedy production of analytical reports
and subject-specific monographs from the census results.
Dissemination seminars and workshops will be organised at various periods of the project for all
interested users and stakeholders, and marketing and dissemination strategies for census data products
will be devised. These will involve using the Internet and machine-readable media such as CD/ROMs.
To assist with the dissemination process, a census database will be established.
As the final step in ensuring data availability, a series of seminars will be held to disseminate the census
data. These will be further complemented by data utilization workshops outlined under output C.

Major Activity 9: Establishment of sampling frame, functional databases accessible by all potential
users.

Data gaps are inevitable without a recent census, as follow-up surveys would be using outdated sampling
frames, with the likelihood that that they will produce seriously biased estimates. One of the immediate
objectives therefore, is to create accurate field maps and lists of EAs to control the 2005 census. These
will then be used to develop an efficient area-sampling frame for use in the next Demographic Health
Survey (DHS) and other sample surveys.

To facilitate dissemination of census and PES results, as well as the integration of population variables
into the development planning process, a population database that will be accessible to planners, policy
makers and researchers will be established. The system will consist of a user and data-friendly database
and a set of analytical methods to transform the data into usable information. A UNFPA/CST Regional
Adviser will assist in planning the database and providing technical assistance on its construction. The
Adviser will organise in-house training for about four weeks and this will involve NPC staff from the
seven DPCs and Headquarters. The database will be organized to store both macro and micro-level data.
The latter can be retrieved and processed at small area levels using the latest relevant software packages.

A population database will also be established, integrating population-related data/information from the
2005 census and data from other surveys and line ministries.
The above-mentioned activities will lead to the achievement of the output of not only making data widely
available but also allowing the generation of population related indicators for monitoring the MDGs

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Output C:

Increased utilization at all levels (national and local) of development data, for designing, monitoring and
evaluating development programmes.

Indicator 4: % (number) of professional staff at national and local levels trained in the
utilization of population data for planning, monitoring and evaluation.

Indicator 5: Existence of a national training plan.

Major Activity 10: In-depth analysis of relevant themes such as poverty, gender dimensions and
migration.

As the Government pursues its Millennium Development Goals (MDGs), which include putting
indicators in place and monitoring implementation, there is renewed concern about gathering and utilizing
data on social indicators of poverty, such as access to safe water supply, electricity, sanitation, waste
disposal and basic education.
Therefore, in-depth analysis of the 2005 census data will be carried out on poverty and other topics such
as gender, migration, fertility and mortality for small areas, geo-political zones and states, in order to
provide information for a variety of users. The analysed data will be published at intervals as
monographs, and these will provide comparisons with those from the 1991 census data.

Major Activity 11: Training of users at various levels.

The availability of data is not an end in itself. Once the data is available, it will be widely disseminated at
national, states and LGA levels to planners, decision-makers, administration, civil society, universities
and research centers, private sector and the public at large.
The increased capacity at all levels to take population patterns and trends into account when designing,
monitoring and evaluating development programmes will be reached through a series of training activities
targeting national staff at various levels (Macro-Policy, States and LGAs, line ministries). NPC will
organize training through seminars, workshops and the placement of selected candidates in training
institutions abroad. The training programmes should integrate the poverty and gender dimensions, the
integration of population factors into development programmes, and involve candidates of both sexes.

Major Activity 12: Establishment and maintenance of a website.

As an activity of the first output, a national development database will be established that will become the
repository of all data in the public domain. A careful selection of officially acknowledged development
data will be made available for easy utilization by all stakeholders through a web site. A number of
national will undergo training on the development of the web site as well as its maintenance.
The following will be accomplished by NPC :
• A Local Area Network (LAN) network will be set up at Headquarters;
• An Internet connection will be provided for Headquarters and the DPCs;
• An NPC website will be established. This will initially use existing data, but will be developed
further as new data becomes available.
The establishment of internet facilities and a website containing a population database will assist with the
dissemination of 2005 census data throughout the country.

14
Output D:

Strengthened capacity of the NPC in data collection, processing, analysis, dissemination and utilization of
large-scale, gender disaggregated development data.

Indicator 6: Existence of a comprehensive training plan for staff.

Indicator 7: % of NPC professional staff trained in various skills.

Indicator 8: Existence of fully functioning NPC.

This output will be achieved through a series of training activities at the NPC level, to equip staff with
required skills in data collection, processing, analysis, dissemination and utilization. Specific activities are
detailed below

Major Activity 13: Capacity building of NPC staff.

NPC has offices in all the administrative units of the country, ie, the geo-political zones, state and LGAs.
The Commission therefore, is strategically positioned to conduct the census project. However, the
efficiency of this large organisation depends on the competence and experience of its staff. Some staff
were trained for the 1991 census, but due to staff turnover and rapid developments in technologies over
the past decade, there is a need to upgrade staff skills in all departments.
Therefore, capacity building is an important part of the census project, and various short and long-term
training courses, study tours and workshops will be organised locally and overseas during the pre- and
post-enumeration phases. The NPC training plan includes courses in the following:
• Advocacy and public enlightenment;
• Census planning;
• Sampling and statistical methods;
• Sub-national population projections;
• Information technology including Data processing, LAN and internet software
• Data dissemination;
• Demographic data analysis;
• Management Information Systems (MIS);
• Geographical Information Systems (GIS);
• Census cartography
• Geo-data bases design and management.

In addition, technical assistance in the form of long and short-term advisers and consultants, will be
provided by development partners and government, including the following:
• Chief Technical Adviser (CTA);
• Adviser on Census Publicity and Dissemination;
• Adviser in Information Technology (IT);
• Regional Adviser in MIS;
• Adviser in Demographic Analysis;
• Adviser in GIS;
• Consultant in Census Cartography;
• Cartographic Software consultant;

15
• Geo-database consultants.

Major Activity 14: Strengthening NPC institutional capacity.

National and state Logistics Committees will be established. Membership will include NPC and relevant
government organisations such as the Ministry of Communications, Nigeria Police and the Electoral
Commission. The Committees will plan and control the movement of census personnel and materials and
attend to security and communications issues.
This preparatory activity also covers the provision of infra-structural and logistical support for the census.
This includes the following:
• Construction of new offices for NPC;
• Refurbishment of existing offices and equipment;
• Renting accommodation for the Cartography / GIS Laboratory whilst construction is underway;
• Purchase and maintenance of cartographic and xerographic equipment
• Purchase of computer hardware (including scanning equipment) and computer software
• Purchase of vehicles, including 4WD station wagons, pick-ups, lorries and buses;
• Purchase of motorcycles, bicycles and boats;
• Hiring helicopters, horses, camels and canoes;
• Providing fuel and maintenance for vehicles.
It is expected that the realization of the above-mentioned activities will lead to the achievement of the
output of strengthened capacity of NPC, the main assumption being that the staff turnover is maintained
at a minimum.

MONITORING AND EVALUATION

The census outputs correspond to the output 3 of the UNFPA CP: “Increase availability and accessibility
of development data”. The result of this output 3 of the CP will contribute to the achievement of the
outcome 2 identified in the UNDAF: “to enhance the management and implementation of population and
development programmes”.

The project workplan will serve as the main instrument for Results Based Management (RBM). It
includes the outputs that will be utilized to monitor and evaluate level and timeliness and quality of
achievements.

In addition to the quality control plan, the monitoring and evaluation of the project will be ensured
through:

- Periodic Field Visits


- Project Reports
- Annual and Final Project Review Meetings
- Audits

NPC will organize periodic field visits, at which it will associate experts from UNFPA, EU, DFID, and
other key partners.

NPC, with the assistance of the Census Advisor, will prepare an annual project report, which will be
discussed at the annual review meeting. At the end of the project, NPC will prepare a final report and a
final Project Review meeting will be organized.

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At the level of the High Level Meeting on the 2005 Census (HLMC) monitoring of activities will
involve the receipt of quarterly reports from the NPC. The HLMC will then provide timely
feedback on the reports to the NPC

An independent evaluation will be carried out in the year 2007 to determine the extent to which
the census objectives were achieved and also to make recommendations for promotion of
effective and extensive use of census data and related data for population and socio-economic
development programmes.

Monitoring and Evaluation Plans are presented in Appendix ----- . Each department will executed
its plans jointly with Planning and Research department.

EXECUTION AND IMPLEMENTATION

The NPC will take the lead in coordinating all activities related to the 2005 census project. The
organization has a permanent staff strength of more than 6,000, consisting of demographers, statisticians
cartographers, computer programmer/analysts, administrators, etc, most of whom had field experiences in
1991. Thus, the NPC has the requisite human resources, which, with some strengthening, can
successfully undertake a Population and Housing Census in November 2005.

Within the context of UNDAF, the co-chairs of the theme group on Data for Development will nominate
a Project Coordinating Task Force which will be set up to oversee the implementation of the project
activities.

It is proposed to set up a 2005 Census Coordinating Task Force that will be chaired by the Chairman
National Population Commission and will comprise UNFPA Representative and representatives from the
National Planning Commission, FOS, Department of Planning and Research MOF, National Data Bank,
National Council on Statistics, National Advisory Committee on Statistics, Institute of Social and
Economic Research.

Resident Advisers, experts and consultants both from development partners and UNFPA will play a key
role in the implementation of the 2005 census activities.

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CHAPTER THREE: QUALITY CONTROL PLAN
Introduction:

During the pre-enumeration, enumeration and post-enumeration phases of the 2005 census
project, activities in the field and office will be extensively monitored and evaluated by the
relevant departments and independent observers to ensure quality standards are maintained.

The Monitoring and Evaluation plans for the Cartography, Census and Surveys, Information
Technology and Public Affairs Departments are set out below.

Cartography Department:

M&E by the Department will consist of review meetings, periodic progress reports and field visits,
as follows:

Review Meetings:
The department proposes a meeting of the Census Technical Group (CTG) every two months to
discuss progress and problems experienced in the Enumeration Area Demarcation (EAD)
fieldwork. The Director will provide progress reports for these meetings.

It should be noted that these regular meetings would not prohibit any emergency call for briefing
to the Commission or CTG where the need arises.

Field Report Forms:


Field Demarcators working in the Local Government Areas (LGAs) will not have to write reports.
Rather, they will submit completed EA maps to their Supervisors on a daily basis, with a
certification or endorsement from the Supervisor confirming receipt. However, the Supervisors
will complete a field Report Form for the State Directors. These Report Forms will be dated and
their receipt recorded.

Contact between Supervisors and Demarcators:


Supervisors should visit Demarcators on a daily basis as much as possible. If it is easier for
Demarcators to see their Supervisors at the end of the day, this can be done. But the
responsibility is on the Supervisor to ensure daily contact. In difficult terrain, eg, riverine areas,
contact between Supervisors and Demarcators should be at least once in three days.

Visits by State Offices and Headquarters to LGAs:


Officers from the State Offices are expected to visit the Supervisors and Demarcators on a weekly
basis. They will also visit the GPS Operators. Supervisors are expected to provide the State
Director with the weekly schedules of the four groups of Demarcators, indicating their areas of
demarcation planned for the week. This will reduce the time needed by State Directors when
searching for Supervisors and Demarcators during visits. During these visits, the Supervisors
will give the State Directors the following:

• The EA maps so far completed, ie, the field plots on graph sheets, EA boundary
descriptions and Field Control Forms;

• The Report Form, properly completed by the Supervisor, detailing the work completed in a
week.

The State Director will assess the LGA Report Forms and evaluate the EA graph sheet plots. The
State Director will then complete his report for Headquarters based on the quality and progress of

18
the work in the field. Officers from Headquarters will also make periodic visits to the field and
complete a field report for the Director of Cartography. Finally, every two months the Director will
write a report on the progress of EAD for the CTG and the Federal Commissioner heading the
Cartographic Committee.

Census Department:

The Census Department (CD) monitoring strategy will be a combination of field visits and routine,
regular reporting from LGAs and States. In addition, there will be meetings at least every fortnight
to review the reports and give necessary feedback to the relevant field staff.

The following activities from the work plan will require periodic field visits from Headquarters and
States:

Fieldwork for the Pre-Test (November 2004):


Management and senior officers from NPC will be sent to the states to monitor the distribution of
pre-test materials. They will also travel to the LGAs to observe the training of Supervisors and
Enumerators and the actual fieldwork.

Fieldwork for the Trial Census (April 2005):


The distribution of materials, training and enumeration for the trial census will be monitored from
Headquarters. Observers from outside the Commission may also monitor the exercise.

Verification of EAD:
Technical officers from CD and other departments will undertake verification of the EAD to see if it
is being well done and recommend amendments, eg, for oversized or undersized EAs.

Conduct of the 2005 Census Enumeration:


The main enumeration will involve training large numbers of field staff in phases: Training of
Trainers (ToT), Chief Census Officers, Facilitators, Supervisors and Enumerators. Management
and technical officers of NPC will monitor the training procedures to ensure the concepts are well
understood. During the enumeration, officers of the Commission and independent observers will
monitor the adequate provision of materials and logistics support. They will also monitor
enumeration and attend to identified shortcomings.

Conduct of the Post Enumeration Survey (PES):


Management and technical officers of NPC will monitor the PES sample in the field.

Information Technology (IT) Department:

During the implementation of the 2005 census data processing, the Information Technology
Department (ITD) will undertake monitoring and supervision visits to the seven Data Processing
Centres (DPCs). In addition, there will be meetings at least every fortnight to review the reports
and give necessary feedback to the relevant field operators.

The following activities from the work plan will require periodic visits from Headquarters:

Reception of Census Questionnaires from the field:


At least four days after the 2005 census enumeration, the questionnaires and other documents
will be sent to the DPCs. It is expected that the Director-General and ITD senior staff will
supervise the delivery of these documents from the state offices to the DPCs using the
CENTRACK forms.

In particular, the following will be checked:

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• the number of questionnaire booklets received corresponds with the number sent;
• the names of the enumerators and supervisors appear on each booklet;
• where there are no returns, a supervisor’s report explains the problem;
• where there is no explanation, the comptroller for the LGA will go to the field to provide
the answer.

Manual Editing / Coding:


Basic standards on archiving must be followed whilst doing the manual editing / coding. The data
entry CENTRAK form will be used so that retrieval of documents will not present any problems.
Regular mobthly visits to the DPCs will be needed.

Data Capture/Entry:
Data entry will require routine monitoring on a fortnightly basis. Again, the CENTRACK form will
be used. The expected progress will be cross-checked with actual progress. Administrative
actions will be taken where required.

Computer Editing:
This activity requires extensive monitoring even when the consistency and correctness checks
are embedded in the application software. Basic standards as considered in the programme will
be followed to correct the errors highlighted by the Editing software. It is expected that all LGA
consistency and correctness reports will be sent to the monitoring team every month.

Transmitting the Data to Headquarters:


Completed clean data shall be transmitted to Headquarters progressively, LGA by LGA. On
receipt of each LGA clean data, it will be further subjected to editing at the Headquarters to
confirm error-free and ‘no-missing’ EAs in that LGA. The monitoring team in each case will meet
to generate plans to effect corrections at the DPCs.

Public Affairs Department (PAD):

At various stages of the 2005 census project, it will be necessary to monitor and report on the
effects of the Publicity and Advocacy/ IEC programmes carried out by PAD. This will help PAD
plan further strategies to ensure the creation of full census awareness among all members of the
public.

The field monitoring should be carried out at least three times to determine the outcome of
various workshops, seminars and other publicity programmes of the Commission.

Monitoring and evaluation will enable the Commission to fully recognise the areas of weakness,
the preparedness for the census, and the effects of the media on the masses. It will also enable
PAD officers to recognise the extent of translation of publicity documents in various local
languages and their effects on the people.

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CHAPTER FOUR: CENSUS OPERATIONS

INTRODUCTION

The 2005 Census Project will be executed in five components, namely; (i) Census (ii) Census
Cartography and GIS (iii) Information Technology (iv) Advocacy/IEC and (v) Census Logistics &
Administration.

The census operations component is the critical sub-project of the Census 2005.The census and surveys
component involves a series of activities ranging from the design of census instruments, the development
of tabulation, logistics and analysis plans, the conduct of pretests and the actual population & housing
enumeration, to the coordination of the overall census project.

PURPOSE

To have contributed to the availability of accurate, reliable and timely Census data, through the
conduct of a successful Population Census by the year 2005.

OUTPUTS

The following outputs are expected to be achieved by this component of the project by December 2007,
when major dissemination workshops would have taken place.

(1) Strengthened capacity of the NPC to conduct the next Population & Housing Census and Post
Enumeration Survey (PES)

(2) Finalized Census and PES Documents and Instruments.

(3) Conducted Census and PES Enumeration all over the country
.
(4) Increased availability of reliable, accurate and up to date demographic, socio-economic, health
and housing data.

(5) Strengthened capacity of NPC to produce and disseminate Population & housing data.

(6) Established Census Tribunals to adjudicate on census complaints

LINKAGE BETWEEN OUTPUTS AND ACTIVITIES

OUTPUT 1

Strengthened Capacity of the NPC to conduct the next Population and Housing Census and Post
Enumeration Survey (PES).

To achieve this output, a number of pre-censal preparatory activities will be undertaken to strengthen the
capacity of NPC to carry out the 2005 Population and Housing Census and PES. These will include

21
training of census personnel, provision of technical/manpower support, refurbishing of existing
equipment and acquisition of new ones.

Activity 1.1: Recruit Census Technical Adviser (CTA)

A CTA is needed to assist the NPC in the planning, organization, execution and management of the
Census 2005 Project. The UNFPA is requested through technical assistance to provide a CTA to continue
assisting in the preparation of census methodology, questionnaire design, training, project monitoring, etc,
during the project (2004 - 2007).

Activity 1.2a: Establish Census Technical and Administrative Committees

To assist the Commission in the conduct of the next Census, a Census Technical Committee will be
established. The Committee will be assisted by four subject specific sub-committees namely, Census
Planning, Cartography, Data Processing and Methodology.

Technical Committee

Census Technical Group (CTG) will be the main technical committee.

The Committee will be composed of all Directors, Heads of Departments, the Secretary to the
Commission, the Chief Technical Adviser (CTA), the Adviser on Cartography, the IT and Advocacy
Advisers. Other members are the most senior Deputy Directors in each department in the Headquarters.
The Chairman and Secretary of the CTG will be the Director-General and Deputy Director, Census
Division, respectively. The CTG and its sub-committees will have the following responsibilities:-

1. To deliberate on technical issues of the census and the Post Enumeration Survey
(PES) and advise the Commission accordingly;

2. To develop Census and PES methodology, concepts, questionnaires, tabulation


and work plans, publication schedule and census logistics.

Administrative Committees

(a) National Census Advocacy and IEC Committee

A National Census Advocacy and IEC Committee will be established. Membership of the Committee
will include the Vice President of the Federal Republic of Nigeria, Minister of Finance, Chairman, Senate
Committee on Population, Chairman, Senate Committee on Finance, Chairman, House Committee on
Population, President, Nigerian Labour Congress, President Nigeria Chamber of Commerce, UNFPA,
Chairman and Director-General of NPC
and Director-General, FOS. The Committee will have the responsibility of mobilizing financial, logistic
and moral support for the Census from the three tiers of government, Donor agencies, the National
Assembly and the general public. The committee will have state counterparts under the Deputy
Governors. Other committee role is strictly advisory.

(a) Commission Standing Committee

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Commission Standing Committee on Census and Surveys. This committee will receive reports from the
CTG, PMC, and other relevant bodies. The committee is also expected to furnish these bodies with the
policy guidelines as decided upon by the Commission. They are also expected to liaise with the National
Census Advocacy Committee to mobilize support for the exercise.

(b) Logistics Committee

The Logistics Committee will have 12 members drawn from relevant Government Organizations and the
National Population Commission. It will be chaired by the Vice-President or his representative.
Membership will include Ministry of Communications, State Security Services, the Nigeria Police, the
Military, INEC, Federal Pay Office, etc. The Deputy Director (Planning) will act as secretary. The
Committee will programme and control movement of census personnel and materials as well as security.
It will also articulate a strategy of achieving a reliable and efficient communications network. The State
counterparts of the Committee shall have each State Deputy Governor or his representative as the
Chairman. The Committee will have the following responsibilities:-

(i) To mobilize the logistic resources requirements for their respective States and areas of
coverage;

(ii) To devise appropriate strategies for storage, distribution and retrieval of census
equipment and materials;

(iii) To seek and obtain assistance from the public and private agencies in the States
particularly in respect of transportation and accommodation facilities;

(iv) To ensure effective maintenance and control of vehicles, communication and storage
facilities and

(v) To make necessary security arrangements to safeguard the lives of census personnel,
equipment and materials used in the States during the exercise.

(c) National Census Publicity Committee.

The committee will comprise of Journalists and professional staff of the Federal Ministry of Information,
National Orientation Agency (NOA), NUJ, Guild of Editors, NPAN, BON, NUT, and Director, PAD as
Secretary.

The committee will be charged with overall Census IEC and Publicity.

Activity 1.2b: Facilitate enactment of Census legislation

Activity 1.3: Train Staff

The NPC is a large organization whose efficiency depends on the competence and experience of its
professional staff. Although some staff were trained for the 1991 census exercise, however, due to staff
turnover and rapid development in the field, there is a need to upgrade the demographic data collection
and analysis capability of the Commission. Also, expertise is required in areas of current deficiency such
as in Population projections, statistical methods, sampling, small area demographic estimation, data
quality and sex dis-aggregated statistics.

23
A programme to upgrade staff skills has commenced with UNFPA sponsorship of some staff for training
in gender statistics and census management based on UN Recommendation for the 2000 Round of
Population and Housing Censuses, under the current country programme. Staff who have attended the
courses will later on train other Commission staff. Other training programmes include:

(a) Conduct in-country training on current methods of demographic data analysis. The training will
be undertaken by personnel from the IPC, one CST Adviser, and the three participants at IPC
Processing Course. About 30 Commission staff will be trained for 4 weeks in January 2006.

(b) Training of 30 staff in data Collection and Interviewing Techniques in country by staff of IPC.
August 2004. (TOT)

Activity 1.4: Conduct Users/Producers of Data Workshop

The main objective of any census is to produce statistics relevant to the needs of people and organizations
that use the data. A Data Users Workshop will be undertaken during the early stages of the preparatory
activities to review the census questionnaires, concepts, definitions, etc. Input from the data users and
other stakeholders will enhance relevance of data.

The NPC has produced draft documents with topics planned for inclusion in the next Population and
Housing Census. The document will be sent to users for comment.
The workshop will be held early in the census calendar in either Abuja or Jos and is expected to last for 3
days. Participants will include International donor and development agencies, Nigerian Government
Agencies, Organized Private Sector, and NGOs such as the PPFN, NCWS, PATHFINDER, FORD and
other foundations.

Activity 1.5: Procure computers for Census Planning, Implementation and Monitoring

Procure 84 state of the art computers with relevant software for census planning, implementation and
monitoring.10 computers to headquarters and 2 computers to each state and FCT. The provision of these
will strengthen the department’s role and enhance efficiency and effectiveness in the implementation and
coordination of census activities.

Activity 1.6: Procure Project Vehicles for Census field monitoring

Procure 78 project vehicles for use in census activities, implementation and field monitoring visits. 4
vehicles are to headquarters and 2 vehicles to each state and FCT. Pre-censal activities will commence in
earnest in the year 2004. There is a need to ensure effective implementation and monitoring of the
activities.

OUTPUT 2

Finalized Census and PES and Instruments

Activity 2.1: Prepare draft Census and PES instruments.

Draft census questionnaires, manuals and control forms for the next Population and Housing Census have
been developed by the Census Division. These were examined at a 3-day internal workshop (partly
funded by UNFPA). The outcome of the workshop led to refinement of the forms and census plans.
Another workshop, data users workshop (see activity 1.4), will provide users and other stakeholders with

24
opportunities to make inputs so that a more relevant, more usable data can be collected during the census.
The census instruments will be finalized after the pre-tests and the trial census.

Activity 2.2a: Prepare analysis plan

Activity 2.2b: Prepare tabulation plan and develop coding manual

Activity 2.3: Conduct workshop on Census draft instruments

Conduct a 3-day internal workshop in the NPC headquarters, Abuja to examine census questionnaires,
manuals and control forms. The workshop will be attended by all principal technical officers of the
Commission as well as invited resource persons from the universities and research centres. Useful
suggestions to be made are expected to result in improvements in the draft documents.

Activity 2.4: Submit to commission for adoption, draft census and PES instruments.

The draft census documents will be submitted to the Commission. The Commission Board, comprising
the Chairman, Commissioners and the Director-General, will examine the forms and make suggestions
towards further improvement. The modified draft document will be subjected to further scrutiny and
adjustments after the data users/producers’ workshop.

Activity 2.5: Procure Census instruments and materials for the Pre-test

The draft documents that were earlier produced and subsequently modified with inputs from the
Commission and the data users’ workshop will be printed and tested during the Pre-test. The 3 main
Instruments (Census Questionnaire-01, PES Questionnaire-02, and Housing Census Questionnaire-07),
control forms and manuals will be printed either locally or abroad (if scanning is adopted as the main data
capture method). Based on a sample of 7400 EAs (200 EAs per state and FCT), about 462,500 Form 01,
23,125 Form 02, 8,000 Form 07 and 20,000 Enumerators and 5000 Supervisors manuals will be
produced.

Activity 2.6: Prepare Logistics Plan for the Pre-test

The census department, in consultation with the CTA, will prepare tabulation and logistics plans for the
first pre-test. Coding and editing manuals will also be produced.

Activity 2.7a: Undertake Preparatory Field Work Activities for the Pre-test

Tasks under the activity include drawing sample of areas where the Pre-test will be conducted and the
field identification of the sample areas and the procurement and distribution of Pre-test materials.
;
Activity 2.7b: Recruit and Train field staff for the Pre-test

Field staff, including Supervisors and Enumerators will be recruited in all States for the Pre-test. For an
effective execution of the Pre-test, a total of 20,000 officials will be recruited nationwide consisting of
16,000 enumerators, 4000 Supervisors, Principal Observers, Training officers and State Directors.

There will be 2 stages of training for the Pre-test. The first stage will be pre-test Training of Trainers,
such as training officers, state directors and other senior officers of the Commission. Facilitators from
departments will be responsible for the 1st stage of training, which will last for 5 days.

25
The second stage of training will involve supervisors and enumerators at the state level. The state director
and other facilitators will conduct the training, assisted by the training officer and some officers from the
headquarters. The training will last for 7 days and will accommodate practical exercise using relevant
instruments.

Activity 2.8: Conduct the Census Pre-test

The conduct of the pre-test is one of the requirements of a good census work plan. Pre-tests are required
to evaluate the adequacy of the census instruments and procedures. The NPC will carry out 1 pre-test and
1 trial census before the next Population and Housing Census. The pre-test is designed, among other
objectives, to evaluate the suitability or otherwise of the use of scanning as a method of data capture.
Other objectives include:-

a. To evaluate the suitability of forms, clarity of concepts, instructions and


contents of census instruments

b. To evaluate the use of the EA maps for the Census

c. To assess the workload of each team of enumerators and supervisors

d. To assess the logistics support from States and LGAs.

e. To evaluate the adequacy of techniques adopted for advocacy/IEC for the Census.

f. To examine the relationship between EAD estimated population and the pretest
population throughout the country.

g. To evaluate the adequacy of the data capture method adopted, etc.

The Pretest will cover 7,400 EAs throughout the country, giving an average of 200 EAs
per state and FCT. The sample is expected to generate sizable field returns to be scanned
by the Optical Mark Reader/ Optical Character Reader (OMR/OCRs). This will be held
between 3rd and 20th November 2004.

Activities 2.9: Train manual coders and editors

Activities 2.10: Undertake coding and editing of census and PES questionnaires

Activity 2.11: Coordinate data capture and data processing and conduct analysis of
Pre-test data

Tasks under this activity include retrieval of questionnaires and other control forms from
the field. Some of the Questionnaires will be coded, edited and keyed into computers in
manual data entry operation while others will be scanned by OCR/OMR machines then,
the captured data will be analysed. Further more, written comments of field officers will
be used to produce a report of the first pre-test.

Activity 2.11b: Produce and submit to Commission report of the pre-test

26
Activity 2.12: Conduct Review Workshop on Census Instruments, Methodology and
Procedures

An in-house workshop to evaluate the results of the pre-test will be held. The workshop
will review census instruments, methodology and procedures in light of the results of the
pre-test. The workshop will be held in Abuja for 3 days.

Activity 2.13: Prepare a Tabulation and Logistics Plan for Trial Census and PES

The tabulation and logistics plans used in the pretest will be reviewed in the light of the
experience gathered from the test. Coding and editing manuals may also be reviewed as
appropriate.

Activity 2.14: Undertake other Preparatory fieldwork for the Trial Census and PES

Draw a sample of areas where the Trial Census will be held and undertake the field
identification of the sampled EAs.

Activity 2.15: Procure and Distribute Trial Census Materials

Census Questionnaires and forms, modified by inputs from the pretests will be produced
and used in the trial census. All questionnaires and other control forms will be printed
and distributed. All manuals will also be produced. The trial census will involve 5%
(five percent) of the estimated EAs of 350,000. Based on 17,500 EAs, about 1.7 million
copies of Form 01 and Form 07 will be produced in a machine-readable format, and
40,000 Enumerators’ manuals plus 5000 supervisors’ manuals. Control forms will be
appropriately produced.

Activity 2.16: Recruit and Train field staff for Trial Census

Supervisors and Enumerators will be recruited in the states for the trial census. About
38,500 enumerators and 3850 supervisors will be trained in a 3-stage training that will
include:

(a) A TOT in the headquarters

(b) A second training in the state capitals of training officers

(c) A third tier training for the supervisors and enumerators

The first training will last for 3 days. The second stage will last for 5 days while the last
stage will last for 8 days.

Activity 2.17: Conduct the Trial Census and PES.

The Trial Census will be conducted in April 2005. The exercise will serve as a dress
rehearsal for the conduct of the 2005 Population and Housing Census. Among the
objectives of the exercise are:

a. To test all arrangements already made for the census field organization;

27
b. To establish a full scale logistics support for the distribution of materials
and transportation of human and material resources within and between
local governments;

c. To establish a comprehensive programme and develop information and


advocacy techniques about the census;

d. To evaluate the quality of EAD work on a large scale for the census field
organization;

e. To test the enumeration procedures such as de facto enumeration and


thumb dubbing with indelible ink;

f. To evaluate the effectiveness of a public holiday on the call back card


during the census;

g. To evaluate the adequacy of data processing strategy established for


handling the census data;

h. To determine the comprehensiveness and usefulness of the list of


historical event as an aid for estimating the age of respondents;

i. To evaluate the effectiveness of the established method of training of


non-NPC staff who will be involved in the census exercise.

Activity 2.18: Train manual coders and editors.

Activity 2.19: Conduct coding and editing of trial Census and PES questionnaires

Activity 2.20: Coordinate data capture and data processing and conduct analysis of trial Census
data

Tasks under this activity will include retrieval of Questionnaires and other control forms from the field.
Only reject Questionnaires will be coded, edited and keyed into computers in manual data entry
operation. Census forms will be scanned by OCR/OMR. The captured data will be analyzed and reports
written.

Activity 2.21: Produce and submit to Commission report of the trial Census and PES.

Activity 2.22: Evaluate Trial Census Results at in-house Workshop

The results of the trial census will be evaluated at an in-house workshop with participants drawn from the
Commission’s Offices in all parts of the country. All manuals, control forms and logistics plans for the
conduct of the next Population and Housing Census will be finalized.

Activity 2.23: Undertake verification exercise for oversized/undersized EAS

Senior technical staff will undertake, on a regular basis, field monitoring visits to the EAs, to
verify/evaluate the EAs that are reported oversized or undersized.

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OUTPUT 3

Conducted Census enumeration and post enumeration survey (PES) All over the Country

Activity 3.1: Procure and Distribute Census and PES Materials

The materials required for the census and PES will be procured under open and competitive bidding
procedures. Some of the materials will be procured in a decentralized manner, while some, such as the
questionnaires, which require stringent printing qualities, will be centrally procured and distributed to the
states and LGAs.

Activity 3.2: Recruit Training officers, supervisors, enumerators and other census field staff

For each state of the federation and Abuja, as well as for the LGAs, a Chief Training Officer and a
Principal Training officer, respectively, will be recruited. These will be recruited on contract basis for
the period of census and will be responsible for the training of census functionaries, especially
supervisors and enumerators. Supervisors will be recruited on the basis of one supervisor for one SA,
while two enumerators will be employed for an EA. The enumerators will be recruited from the localities
in which the EAs they are to cover are located. This was the arrangement adopted for the 1991 Census.
It was found quite effective and will be retained for the next Census.

Activity 3.3a: Train field staff for the Census

The training programme for the field functionaries will be in five phases (as was done in 1991 Census): -
(a) There will be an in-house training of Technical staff at Abuja/Lagos to last for 4 days for about
100 persons.

(b) Training of Chief and Principal Training Officers at Lagos, also to last for 5 days, for about 848
persons;

(c) Training at the state level of Facilitators including LGA comptrollers, resource persons and
selected staff of state and LGA offices to last for 5 days for 32,076 persons;

(d) Training at the LGA level for the:

(i) Supervisors for 6 days for 77,000 persons


(ii) Enumerators for 7 days for 770,000 persons

Activity 3.3b: Identify, accredit and deploy International and Local Observers for Census monitoring

Activity 3.4: Conduct Population and Housing Enumeration

The next Population and Housing Census will be conducted in November 2005. It will be a household
based de-facto census to be conducted by a team of one male and one female enumerator per EA.
Therefore, persons will be enumerated on sight wherever they happened to be and regardless of the place
of usual residence. There will be procedures for enumeration of transient population, homeless persons
and census functionaries.

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A week before the actual enumeration, there will be Identification of EAs, House numbering and
household listing as well as the administration of the Housing Census Schedule.

Activity 3.5: Conduct Post Enumeration Survey (PES)

Two weeks after the actual enumeration, there will be the Post Enumeration Survey (PES), expected to
cover about 2% of all EAs, (about 7000 EAs). The PES will be used to collect additional data and as a
census evaluation tool.

Activity 3.6: Retrieve Census and PES instruments

All Questionnaires and other forms for both the census and the PES will be retrieved from the field to
each State headquarters; from where they will be moved to the relevant data processing center (7 DPCs
exist) using appropriate control forms.

OUTPUT 4

Increased Availability of Reliable, Accurate and up to Date Demographic, Socioeconomic, Health and
Housing Data.

With the completion of the preliminary processing of the Census and PES data, and the release of the
final results, there is a need to subject the data to further analysis to satisfy various needs of data users.
The output will provide detailed analysis of the Population and Housing Census and PES data at the
National, State and LGA levels. It will increase the availability of reliable, accurate and up to date
demographic, socio-economic, health and housing data needed for socioeconomic planning, research and
programme evaluation.

Activity 4.1a: Prepare Edit Rules

Activity 4.1b: Validate Quality of Computer Editing and set limits of error tolerance

Activity 4.1c: Train Manual Coders Editors

Activity 4.2: Undertake Coding and Editing Of Census and PES Questionnaires

Activity 4.3a: Coordinate data capture and data processing and conduct analysis Census data

Activity 4.3b: Produce and Submit To Commission Preliminary Report of the 2005 Population and
Housing Census

Data will be extracted from relevant summary forms to produce the census provisional results. This is
expected to be completed by June 2006.

Activity 4.3c: Produce and Submit To Commission Final Results and Report of the 2005 Population and
Housing Census

Activity 4.4: Develop Analytical Plan and Format of Presentation of Reports.

A plan will be adopted on the level and type of analysis as well as number of reports to be produced. This
will be undertaken by the Analysis Team; with the technical support of the CTA.

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Activity 4.5: Conduct Further Analysis of Population and Housing Census and PES Data

The 2005 Population and Housing Census data will be analyzed to provide information for a variety of
data users. The analysis will be conducted for States and LGAs by various variables. The analyzed data
will be published as monographs. Various monographs on topics such as gender, fertility and mortality
for small areas, geographic zones and states, special populations etc. will be published at intervals. The
monographs will permit a comparison with those from 1991 Census data.

Summary statistics at national, state and LGA levels will also be published. When all training
programmes would have been completed and the data processing and analysis equipment such as
computers supplied, NPC would have acquired a good capacity and capability for further analysis of
census data. To achieve this, report writing workshops will be organized to create an ideal research and
writing environment.

Activity 4.6: Organize in-house Report Writing Workshops

After the data processing and table production, four (4) report writing workshops will be organized during
the data analysis phase. The Data Analysis Team will present the first draft of the Analytical Report to
NPC Experts for their inputs and possible revisions in the first workshop. Two (2) workshops will be
required for this activity.

Activity 4.7: Organize National Workshop on Census Report

The first draft of the Census Analytical Report will be presented to national experts from the academia,
research institutions etc. at Enugu. Their comments will be used to revise the document in a follow-up
workshop.

Activity 4.8: Organize Dissemination Seminars/workshops to Present Results of Further Analysis.

In order to disseminate results of the next Population and Housing Census to all interested users and
stakeholders, dissemination seminars and workshops will be organized at various periods of the project.
The Academia, governmental and non-governmental organizations will participate in the workshops. It is
proposed that three such workshops will be organized at various periods in Abeokuta, Uyo and Kano.
The workshop reports will then be updated by the Analysis Team and subsequently published and
disseminated.

Activity 4.9: Recruit Demographic Analysis Expert.

Activity 4.10: Undertake Population Projections

OUTPUT 5

Strengthened Capacity of NPC to Publish and Disseminate Population Data

For demographic data to be truly meaningful, it has to be properly evaluated, adequately analyzed and
widely disseminated to the users. The NPC will ensure that the next Population and Housing Census data
are widely disseminated. It will pay serious attention to speedy production of analytical reports and
subject specific monographs from the Census results. Marketing and dissemination strategies for census
data products, which will involve the full use of the Internet and computer readable media such as

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diskettes/CD ROM, will be worked out. To aid in the dissemination process, a database will also be
established.

Activity 5.1: Procure Database Equipment in collaboration with ITD

Ten (10) high-speed computers will be procured for the database.

Activity 5.2: Set up a Comprehensive Population Database in collaboration with ITD

To facilitate dissemination of Census and PES results, as well as the integration of population variables
into development planning process, a population database that will be easily accessible to planners, policy
makers, researchers, etc will be established. The system will consist of a database and a set of analytical
methods to transform the data into usable information.

The NPC has no experience in building a Population Database. One CST Adviser will be required for six
weeks to assist in setting up the overall approach and to provide technical advice on the construction of a
population database. The consultant’s main responsibilities will include assessing the needs of NPC in
setting up population database, starting with 1991 Census data. The Adviser will organize in-house
training and the actual development of the prototype database. The in-house training expected to last 4
weeks will involve staff of the Commission (1 from each of the seven DPCs, and 2 from the
headquarters/Liaison office).

The NPC would start with the 1991 Census as the benchmark; gradually add the 1991 PES data, the 1999
NDHS data and the Sentinel Survey data to the base. Subsequently, the next Population and Housing
Census and PES data will be added. The database would be organized to store both macro and micro-
level data. The latter can be retrieved and processed at small area levels, using state of the art computers
and software packages. A full fledged and functional database will be established.

Activity 5.3: Publish with ITD and Carto administrative, statistical and other reports

Activity 5.4: Prepare jointly with PAD effective Dissemination Plan

To effectively execute this activity, an IEC/Advocacy Adviser will be engaged for 2 weeks to prepare an
effective dissemination plan.

Activity 5.5: Organize workshops on utilization of Census data

Activity 5.6: Conduct Orientation Workshop on new Dissemination Plan

A 3-day training workshop for 7 DPC staff, 37 state and 6 headquarters staff will be conducted. The
training to be undertaken by the consultant will focus mainly on IEC/Advocacy thematic area.

Activity 5.7: Coordinate/Work with ITD to ensure Census Results are posted on Web-site

Activity 5.8: Disseminate Census and PES Data

All monographs/publications/tables etc. generated from 2001 Population and Housing Census will be
disseminated to all interested groups such as government (Federal, State and LGA), Education and
Research Institutions, Ministries and Agencies in all geographic areas of the country. Among the
publications and monographs to be produced are:

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A. ADMINISTRATIVE
VOLUME 1: ADMINISTRATIVE REPORT
Part I: Methodology, Evaluation, Processing, and Administration
Part II: Financial Report
Part III: Compendium of Census Forms, Manuals Editing Instruction, Tabulation Plan
B. STATISTICAL AND OTHER REPORTS
VOLUME II: COUNTRY STATISTICAL TABLES
VOLUME III: STATE STATISTICAL TABLES (36 STATES + FEDERAL CAPITAL
TERRITORY)
VOLUME IV: NATIONAL GAZETTEER OF PLACE NAMES
VOLUME V: STATE AND FCT GAZETTEER OF PLACE NAMES
VOLUME VI: ATLAS OF ENUMERATION AREAS
VOLUME VII: STATISTICS OF LARGE TOWNS AND CITIES
VOLUME VIII:POPULATION PROFILES (SERIES) STATE AND LGA BOOKLETS (WITH
AREA SPECIFIC AND POLICY RELEVANT DEMOGRAPHIC
DATA)

C. ANALYTICAL REPORTS
VOLUME IX: PRELIMINARY DEMOGRAPHIC ANALYSIS REPORT
VOLUME X: IN-DEPTH ANALYSIS: MONOGRAPH SERIES
1. Status of Women (female education, age at marriage, living
arrangements, labour force participation)
2. Fertility and Mortality by small geographic areas
3. Population Projections by Age/Sex at National, State and LGA levels
4. Projections of labour force and school enrolment at national, state and
LGA levels
5. Education and Literacy
6. Population growth and its distribution, urbanization and environmental
consequences
7. Special populations (children, women, disabled, elderly)

VIII. OTHERS
LIST OF HISTORICAL EVENTS FOR FUTURE CENSUS ENUMERATION

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OUTPUT 6: Established Census Tribunals to adjudicate on census complaints

To provide an avenue to contest census results, census tribunals will be established, one in each
of the six-geo-political zones. To facilitate this process, the National Population Commission
will request the Federal Ministry of Justice to set up the Tribunals as soon as the final results of
the 2005 census are released.

ACTIVITY 6.1: Constitute Census Tribunals.


To facilitate the quick process of hearing complaints, a tribunal will be constituted in
each of the six Geo-political zones of the country. The tribunals will adjudicate on
petitions/complaints received from component states in a zone within a specified period of say,
six to twelve months.

ACTIVITY 6.2: Undertake field verifications of the localities that are subject of dispute

To facilitate adequate defense of petitions/complaints by the Commission, prompt field


verifications of areas in dispute will be carried out by competent officers of the Commission.
The results of the verifications plus the Census 2005 field returns will be helpful to the
Commission’s defense lawyers.

ACTIVITY 6.3: Recruit Defense Lawyers

The Commission will engage the services of suitable lawyers (e.g. SAN) for its defence at the
various Tribunals.

ACTIVITY 6.4: Conduct re-enumeration of affected localities

Wherever a tribunal orders a re-count, the Commission will, within a reasonably short period of
time undertake a re-enumeration of the affected localities. In such cases, adequate field
mechanisms will be put in place to ensure that the re-count is conducted to the satisfaction of all
interested stakeholders.

ACTIVITY 6.5: Publish Census Tribunal Reports

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To ensure transparency and engender public confidence, the Census department, in collaboration
with the legal unit and the PAD, will compile and publish the various judgments from the
tribunals.

SUPERVISION, ASSESSMENT AND CONTROL OF FIELD OPERATIONS

In the course of implementing the 2005 Census project, the CD will organize and coordinate the
following monitoring and evaluation plan. The monitoring strategy will be a combination of field visits
and routine, regular reporting from various levels - LGAs, and States. In addition, there will be meetings
at least every fortnight to review the reports and give necessary and urgent feedback instructions to the
relevant field operators.

From the work plan, the following activities will require periodic field visits from the Headquarters and
States:-
1. Field Activities for the Pretest:-

The Chairman of the Commission, the Commissioners, Director-General, Directors and Senior Officers of
the Commission will visit the States to supervise and monitor distribution of pretest materials. They will
also travel to the Local Government Areas to supervise the training of Supervisors and Enumerators and
the conduct of the pretest.

2. Field Activities for the Trial Census:-

The same categories of officers will supervise the distribution of materials for the Trial Census in the
States. Outside observers will monitor the exercise. They will monitor the training of supervisors and
enumerators in all 774 Local Governments and the actual enumeration.

3. Undertake Verification Exercise for Oversized/Undersized EAs:-

After the evaluation of Trial Census Reports at an in-house workshop, senior officers of the department
will undertake tours to problem E.As, verify and recommend amendments.

4. Conduct of the 2005 Population and Housing Census:-

The actual Census will involve training large number of census field staff - facilitators and enumerators.
Their training will be in phases. The Chairman, Commissioners, Director-General and the Technical
Officers of the Commission will monitor the training to ensure the internalization of the Census
procedures and concepts by all the field staff.

During the actual enumeration, the above mentioned officers of the Commission, including independent
observers will travel to the States to ensure adequate and timely provision of materials and logistics
support. They will also monitor enumeration at various towns, and attend to identified or reported short
comings.

5. Conduct Post Enumeration Survey (PES):-

Principal Officers of the Commission will travel to the States to supervise the PES in the selected EAs.

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36
CHAPTER FIVE: CENSUS MAPPING AND GIS
Introduction:

This component covers all collection and thematic aspects of census mapping in Nigeria. There is a need to
strengthen the country’s capacity to develop competence and efficiency in census mapping as well as maintain the
resources and materials acquired over the years. This component covers activities for pre-enumeration, enumeration
and immediate post-census period.

Purpose:

Census cartography essentially provides censuses and surveys with an accurate geographic frame to ensure
distinctiveness of units of enumeration. The purpose is to ascertain that the units of enumeration are not overlapping
and that they are collectively exhaustive. The Enumeration Area Demarcation (EAD) divides the country into
individual enumerator assignment areas for the census. Any given point in the surface of Nigeria must be
demarcated into only one enumeration area (EA).

These EAs would serve as the basis for spatial analysis of demographic indices. It is important to build up an
accurate and professionally acceptable spatial frame with its accompanying geographic databases for the census.
These would make the population data of the country suitable for all conceivable spatial location / allocation policies
and decision-making. Furthermore, the development of the databases and their management must take advantage of
the most current Information Technology (IT) and Geographic Information System (GIS) innovations and analysis.

Objectives:
The following objectives stand out, particularly considering the situation in Nigeria:

1. To develop a sustainable skilled workforce in terms of technological know-how and


competence in planning and administering census mapping;

2. To upgrade the census cartographic frame to an internationally acceptable standard


during the EAD work;

3. To systematically adopt digital cartography and GIS innovations. This will make the
census and survey data more useful and therefore, marketable;

4. To devote effort and resources to post-census mapping, which has been neglected in the
past. This constitutes the full-scale use of census data.

In view of the above, the census cartography and GIS component should consist of the
following four outputs:

Output 1:
Strengthened capacity to develop human and material resources for effective collection mapping.
Output 2:
Established collection mapping to an internationally acceptable standard for maximum utility in
demographic analysis and dissemination of population data.
Output 3:
Established and developed digital cartographic databases for census mapping using Geographic
Information System (GIS).
Output 4:
Developed and published thematic maps of population data and a gazetteer of place names of all
localities.

OUTPUT 1:

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Strengthened Capacity to Develop Human and Material Resources for effective Collection Mapping:

Activity 1.1: Undertake an inventory of available maps and cartographic equipment.

An inventory is taken of available maps and map products, e.g., topographic, cadastral / urban, town
planning, administrative, air-photos, ortho-photos, satellite images, EA / SA sketches, LGA maps, etc. In
addition, an inventory of cartographic equipment and materials is taken in order to ascertain future
requirements.

Activity 1.2: Develop the map archives system.

The storage, recording and retrieval of available maps are as important as the acquisition of the materials
themselves. The NPC requires good archival accommodation and standard procedures – cabinets and shelves with
an efficient computerised filing system. The archives must be air-conditioned and conducive for long-term storage
of maps and map products.

Activity 1.3: Rehabilitate the printing and reprographic units.

At present the Printing Unit has a Solnar 125 offset press, a guillotine, stitcher, numbering machine, etc.
There are also obsolete plan printers and unserviceable photocopiers at HQs and state offices. These
need to be refurbished and/or replaced. Heavy-duty copiers / plan printers / plotters are essential
necessities.

Activity 1.4: Rent accommodation for Cartography/GIS Laboratory.

Temporary rented accommodation is required for the Cartography/GIS Laboratory for a period of about
two years whilst permanent offices are constructed.

Activity 1.5: Recruit an International Adviser in Census Cartography / GIS.

An international resident Adviser in Census Cartography / GIS is required for a period of about two years
to train the staff and advise and monitor the development of digital mapping and GIS in the Cartography
Department.

Activity 1.6: Arrange CST missions in Census Cartography.

A clear strategy to build up a sustainable census mapping work force should be established. A
UNFPA/CST Adviser / Census Cartographic Consultant is required to supervise and nurture viable
census mapping programme. The adviser/consultant would consult with, train, and supervise the staff in
different aspects of census cartography. Periodic missions should be made to monitor the development
and progress of the census mapping programme.

Activity 1.8: Acquire base maps and high-resolution imagery.

Topographic and cadastral base maps for initial preparations are required. Some of these have been procured while
others are yet to be acquired. These maps will require scale changes, updating, field verification and reproduction to
facilitate field demarcation. Ortho-rectified, geo-referenced satellite imagery of the major cities in the country are
required in the absence of current up-to-date large scale maps in the country to build up a reliable and accurate
geographic frame for census and surveys. As much as possible it will be necessary to develop an EA database of the
country based upon an image map model with EA boundaries embedded upon it.

Activity 1.9: Prepare and print the GPS Recording Manual and Grid Guides for States and LGAs.

38
The Cartography Department will align future EA/SAs to the Universal Transverse Mercator (UTM) grid
frame of mapping by using the Global Positioning System (GPS). Nigeria is extensive, covering three
UTM zones. Intensive training is required to align or link the EA database to a single mapping frame for
the country. The foundation for achieving this desirable long-term goal should be set out now.

Activity 1.10: Construct Cartography / GIS laboratories complex at the NPC new site, Abuja.

Construction of a cartographic / GIS laboratory complex is required in order to provide accommodation for
the different laboratories and map archives at HQs.

Activity 1.11: Hold administrative consultations with state offices on purchase of maps and verification of
cartographic work.

Senior officers of the Department will be required to travel to the State Survey Offices and other mapping
agencies in the country to inspect available maps and certify their utility before acquisition. Furthermore,
there will be sundry administrative reasons for sending officers to the state offices for some cartographic
work verification and consultations with clients / agencies.

Activity 1.12: Recruit 37 local cartographic software consultants and 37 EAD local consultants for state
offices.

Cartographic software experts are required in each State office to oversee, monitor and maintain
standards of performance in the conversion of the field plotted EAD maps to digital format. EAD local
consultants are required to monitor field progress of EAD and assess the quality of field returns.

OUTPUT 2:

Established Collection Mapping to an Internationally Acceptable Standard for Maximum Utility in


Demographic Analysis and Dissemination of Population Data.

Activity 2.1: Organise an in-house and six geo-political zonal seminars to develop the locality lists.

NPC will liaise with LGA administrative authorities to develop locality lists for the census. National and
zonal seminars will be held to finalise the locality lists.

Activity 2.2: Print and distribute the locality lists.

After all checks have been undertaken, six copies of each locality list will be printed for the LGAs.

Activity 2.3: Organise meetings of the EAD Training and Reference Manual Review Committee.

In view of the methodological and technological changes since the 1991 census, there is a need to review
and revise the manual. Members of the committee should be selected from Cartography, Information
Technology and the Census Departments of the Commission.

Activity 2.4: Conduct workshop on revision of the EAD Field Manual.

The EAD manual is an important document for census operations. Before adopting it there is a need to
give other professionals a chance to make an input. This workshop should embrace the whole
Commission and professionals from the Nigerian populace in general. The recommendations and inputs
from this workshop and the pilot EAD will help to refine the manual.

Activity 2.5: Print and distribute 12,000 copies of the EAD Field Manual.

A copy of the field manual will be required for training each EAD Demarcator and Supervisor.

39
Activity 2.6: Conduct Phase I EAD fieldwork in 6 states and FCT.

Phase I EAD involves one LGA in each of the six geo-political zones and one council area of the FCT in
order to take account of different logistics, settlement patterns and terrain. A summary of the timing and
coverage of the EAD phases is stated below.

Phase I EAD consists of 7 LGAs from 1st to 30th July 2004.


Phase II EAD consists of 37 LGAs from 1st to 30th September 2004.
Phase III EAD consists 730 LGAs from 1st week January 2005 to end of July 2005.

NOTE: All EAD field exercises will be done simultaneously in all LGAs as stipulated.

Activity 2.7: Conduct Phase II EAD Fieldwork in 37 LGAs.

Phase II EAD fieldwork consists of a Training of Trainers (ToT) and training of field functionaries to work
in one LGA per State. The actual field demarcation will last for 30 days.

Activity 2.8: Acquire and distribute Cartographic Equipment and Materials to HQs, States and LGAs.

Various items of cartographic equipment and materials are required. A list of these items is attached in
the Appendix – Specifications of Cartographic Equipment.

Note: 4WD station wagons and pick-ups will be required for carrying
personnel, equipment and materials in all states and LGAs. They will be
used for the EAD and GPS fieldwork, pre-tests, trial census, main
enumeration, PES and post-census surveys. The cost of vehicles is
included in the Logistics budget.

Activity 2.9: Maintain cartographic and xerographic equipment.

Regular servicing schedules of cartographic and xerographic equipment must be established. There should be
standing maintenance contracts with both manufacturers and dealers of all non-consumable cartographic, printing
and reprographic equipment.

Activity 2.10: Recruit 7 local Computer / Cartographic Hardware Maintenance Engineers, one per zone.

Computer hardware systems support engineers should be engaged on a zonal basis to regularly service and maintain
the systems in the HQs and state offices.

Note: This activity was transferred to the IT Department budget.

Activity 2.11: Prepare Base Maps at HQs for States and LGAs.

The NPC requires grid guides at various levels of maps – urban areas, LGAs, states and the national
level – to enable proper alignment of the EAs. Scale changes are needed on the base maps for use in
the field.

Activity 2.12: Recruit field staff for Phase III EAD.

There are 774 LGAs in the country and in order to complete EAD within schedule, the work will be done
simultaneously in each LGA. Therefore, a large number of field personnel will be required, and as far as
possible, these will be recruited locally. Eight Demarcators and two Supervisors per LGA are
recommended, and approximately 9,000 Demarcators and Supervisors, including reserves, will be
recruited. In addition, local EAD consultants (one per State) will be recruited as resource persons to
monitor and evaluate EAD field returns.

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Activity 2.13: Conduct Phase III EAD Fieldwork for 730 LGAs in 36 states and FCT.

There will be ToT, then training of all field functionaries to work simultaneously in all outstanding LGAs in
each State. The actual fieldwork is expected to last seven months. About 9,000 Demarcators/Supervisors
will be required for the exercise.

Activity 2.14: Conduct GPS training for 4 officers per State and 2 from FCT.

Four officers per State and two from FCT Abuja will be trained for 4 days in the FCT to undertake the
remaining GPS recording in the States and FCT. GPS Operators will work with the Demarcators at each
Phase of the EAD exercise.

Activity 2.15: Undertake field monitoring and evaluation of EAD work.

Regular monitoring and evaluation by NPC staff from HQs and states (and EAD consultants from states),
will be required to monitor and evaluate EAD fieldwork to maintain quality control and ensure its
completion on schedule.

Activity 2.16: Undertake state-level scanning and digital fair drawing of field plotted EA maps.

At least two (2) officers (not below GL 08) per state require training in digital graphic design. All field
returns of plotted EA maps properly checked by field Supervisors and EAD consultants will be scanned
and fair-drawn using computers by these officers in the state office. Supervisors must return detected
errors on EA plots to the Demarcators, while monitors/resource persons will recommend sending back
detected errors to Supervisors. Plotted EA maps from the field should be scanned only after state level
checks. And before transmission to the HQs, the software consultants will view all compact disks (CDs) of
EAs on screen.

Activity 2.17: Retrieve field plotted and fair drawn EA maps from state offices.

On a monthly basis, the monitoring and evaluation officers will forward all field returns at the state offices
to HQs. Copies of original scanned EA maps and digital fair drawn EA maps will be sent to HQs on CDs
through the monitors.

Activity 2.18: Organise quality control of EAD field returns at HQs.

Centralized quality control is necessary to maintain uniform standards. Quality control guides will be
produced for the checks at different levels. At HQs, standards, completeness and grid alignments will be
checked. Final numbering and codes of EAs and Supervision Areas (SAs) will be verified at the NPC
Headquarters.

Activity 2.19: Create data sets of all GPS readings from the field and plot them by LGAs

Activity 2.20: Enlarge / reduce and fair draw Supervision Area (SA) maps.

The EA maps will be fair drawn at the state offices. From three to five EAs will form an SA. Supervisors
should recommend EA groupings to form an SA based on contiguity and locality of EAs. These will be
checked and/or endorsed or modified by State Directors before recommendation to Headquarters. In
addition, EA/SA codes and locality codes will be recommended in the same manner from the State to the
HQs before final reproduction.

Activity 2.21: Reproduce and distribute EA / SA maps to state offices.

41
The required copies of the EA / SA maps will be printed and sent to the states for the pre-tests, trial
census, main enumeration and PES.

OUTPUT 3:

Established and Developed Digital Cartographic Database and Geographic Information System (GIS).

Activity 3.1: Acquire GIS hardware and software.

The GIS and digital cartography laboratory will require the following hardware and software: high capacity
computers, digitizers, scanners, plotters, printers, GIS and mapping software, and other accessories and
consumables. Software updates will be required as necessary.

Note: Budget costs are included in Activity 2.8.

Activity 3.2: Recruit 2 local Geo-database Consultants.

Two local Geo-database Consultants is required to assist with the design of different geographic
relational databases.

Activity 3.3: Recruit a local Cartographic Software Consultant.

A local Cartographic Software Consultant is required to facilitate and supervise the use of software by officers.

Activity 3.5a: Scan and digitise base maps.

All base maps will be scanned and digitised, including all LGAs and states maps as well as cadastral
maps. Staff will be trained on database design so that once the maps are scanned / digitised, databases
will be created. The EA line maps database will be linked to the satellite image map model to enhance
positional and elevation accuracy.

Activity 3.5b: Geo-reference and plot all fair drawn EA maps to correct all gaps and overlaps.

Activity 3.6: Model EA databases and integrate geo-referencing on EA / SA maps.

The EA maps derived from the EAD fieldwork require intensive modelling to achieve exact fit nationally. This
constitutes the National EA Frame, which hereafter may be continuously updated.

Activity 3.7: Create and link, (using GIS) geographic and EA data bases, in collaboration with other
departments to serve the commission and the public.

This will involve the full development and operation of the GIS linking all databases. This includes providing
services on line via the internet.

Activity 3.8: Development and continuous updating of cartographic databases.

Cartographic databases will be developed for various analytical works. After the census, continual updating of these
databases will be implemented via continual field updating in the LGAs.

Activity 3.9: Aggregation and Disaggregation of Databases.

Analysis and simulation of query models often require aggregation and disaggregation of data. For various
demographic and location / allocation analysis, different GIS software would be applied to aggregate or disaggregate
datasets to create new files and new datasets in order to meet the requirements of the public and planners.

42
OUTPUT 4:

Developed and Published National and Regional Thematic Maps of Population Data, and a Gazetteer of
Place Names of all Localities.

Note: Activities under Output 4 will be carried out in collaboration with the
Census and Information Technology Departments of NPC.

Activity 4.1: Further updating of EAs in each LGA for census reports.

Further updating of the EA maps in the field is required after the census in order that trained cartographic
staff can properly update approximate amendments made by the Enumerators. This matching process to
update the EA database may be done in an average of 30 EAs per LGA and will assist in having accurate
EA maps for the census reports.

Activity 4.2: Computing areas (in sq.km) of all localities, LGAs and states.

GIS software will be used to compute the areas (in sq.km) for all urban areas, LGAs and states. The figures will be
adjusted to agree with the accepted national total.

Activity 4.3: Prepare maps and graphs for census and other reports.

Different thematic maps will be designed for the computed population indices and parameters. Other
graphs of national interest will also be produced for planning purposes.

Activity 4.4: Preparation of maps for census reports.

Research and study reports often require specialised maps and diagrams at macro and micro-levels.
These will be produced as required.

Activity 4.5: Organise workshops for national and sub-national Population Atlases.

A full-scale national atlas covering different demographic aspects of the country, regions and states will
be designed at workshops and then produced. In addition, atlases showing more detailed information at
state level will also be prepared

Activity 4.6: Compile and produce a gazetteer of place names.

A committee will prepare the format, make compilations by LGA level, and produce a gazetteer of place names.

Activity 4.7: Recruit three local Consultant for the GIS Component

Three local GIS consultants who are familiar with the work would be required to give independent second opinion at
the development stages and linkages of the cartographic databases and attribute datasets. This would orient the
overall EA data-frame for research purposes.

SUPERVISION, ASSESSMENT AND CONTROL OF FIELD OPERATIONS

Supervision, assessment and control of field work will consist of field visits, report submission and
feedback as well as meetings of evaluation.

1. Meetings of Evaluation

43
A monthly meeting of the Census Technical Group will be held to discuss progress and problems
experienced in the EAD work. At these meetings, the Director (Carto) will brief the CTG and submit a
summary of the field experiences and problems. The CTG will, in turn, brief the Commission Standing
Committee on Cartography.

2. Report Submission and Feedback

Field demarcators will submit completed EAs to the supervisors on daily basis, with a certification or
endorsement from the supervisors confirming receipt. However, report form or check list will be prepared
for reporting from the supervisors to the State Director and to the Headquarters. These check list report
forms will be properly dated and their receipts recorded.

3. Field Visits

a. The following levels of field visits during the EAD are recommended: Supervisors
should visit demarcators on daily basis as much as possible. The onus is on the
supervisor to ensure daily contact. In very difficult terrain or difficult riverine areas,
there should be contact between supervisor and demarcators at least once in three days.

a. The State Director is expected to visit the Local Government Areas to see the
supervisors and demarcators weekly. Supervisors are expected to furnish the State
Director with the weekly schedule of the two sets of demarcators in the LGA indicating
clearly the locality and the area of demarcation scheduled for the week. This will reduce
time wasted in search-time for supervisors and demarcators during State Directors visits.

The supervisors will handover to the State Director the following reports during
their meeting:

1. The completed EAs with the field graph sheet plot and the field notes covering
the details of the EAs;

2. The checklist report form properly completed by the supervisor detailing work
completed in a week.

The State Director’s feedback to the supervisor will be based on his checks of the Report
Form collected as well as his evaluation of accuracy of the EA graph sheet plots. The
State Director will also complete his report form. The first level of fair drawing of the
EA will be done in the State office.

The third level of field visit is from the Headquarters to the state offices. One officer will visit each
state. A total of thirty-seven officers from the Headquarters will visit the states for three days a month for
monitoring.

The responsibility is on the Headquarters to ensure that the visit is done properly and regularly as
recommended. The following should be submitted to the Director,
Cartography, monthly:

a. All completed EAs in the State;

b. The Report form of the State Director;

44
c. Official Report of the monitoring officer for each trip covering
progress and problems in the State’s demarcation exercise.

3. Finally, once a month, the Director - Cartography will present a report on the
progress of the demarcation to the CTG which will report to the Commission Standing
Committee on Cartography.

4. The Chairman, Commissioners and the Director-General may visit any State or LGA of their
choice to have a first hand evaluation of the demarcation. They should make bi-monthly
visits to the field.

The same officers monitoring the EAD exercise will also monitor the GPS Recordings in the States. GPS
Team of recorders will make returns to State Director.

45
CHAPTER SIX: INFORMATION TECHNOLOGY AND DATA
PROCESSINGINFORMATION TECHNOLOGY (IT)
COMPONENT
Introduction

This component encompasses a series of activities from the reception of census returns from
the field to the production of final tables as well as development of required databases,
dissemination and utilization of the results. These activities need to be accurately performed in
the shortest possible time using the most efficient and cost-effective methods and techniques.

The activities include:

(i) reception of questionnaires from the field;


(ii) data capture
(iii) data editing
(iv) tabulation
(v) development of census population database for data dissemination in collaboration with CD
(vi) networking and interconnectivity
(vi) website development and maintenance.

Purpose

To have contributed to availability and accessibility of enriched population information base through a
well developed system network for data processing, data storage, data retrieval and information
dissemination.

OUTPUTS

To have:

(1) Strengthened technical capability of NPC in ICT, data processing, database development
Networking, and internet connectivity applications;
(2) Produced accurate and reliable census 2005 Data, statistical tables;
(3) Generated relevant integrated databases
(4) Networked computing facilities in NPC, established Internet connectivity and
maintained website.
(5) Produced PES data

LINKAGE BETWEEN OUTPUTS AND ACTIVITIES

OUTPUT 1

Strengthened technical capability of NPC in Information Technology,


Data processing, Database management and Networking.

Activity 1: Train IT Staff

46
Various training courses will be organized locally and overseas for capacity building, as part of pre-
censal and post-enumeration activities. The training will include study tours, specialized training in
software development, OMR/OCR technology/operations, Management Information Systems (MIS),
and Networking and Website development and maintenance.

Activity 1.1: Train sixteen (16) IT Staff on Networking and Internet


Networking and Internet training course would be locally organized for sixteen (16) IT staff on
relevant Netware and another course on Internet access and features for the same set of IT
staff in the first and second quarters of 2005.

Activity 1.4: Train Staff on OMR/OCR

Census 2005 data will be captured using OMR/OCR/ICR technology, therefore IT and CD staff
would be trained to develop and design OMR/OCR/ICR forms and Forms Specific Reading
Programs (FSRPs) and also to use and maintain the OMR/OCR/ICR machines in first quarter of
2005. They will then organise in-house training for additional staff.

Activity 1.5: Organise IMPS and CSPro Local Workshops

The CST Adviser and the NPC staff trained on IMPS and CSPro abroad will be the resource
persons for two (2) in-house training workshops targeted at other staff in first quarter of 2005

Activity 1.6: Training of 110 computer supervisors/operators on CSPro Data Entry


package and Windows XP by 8 IPC trained staff for 10 days

OUTPUT 2

Produced accurate and reliable Census 2005 data, statistical tables, and relevant database.

Activity 2.1: Lease/Rent DP facility in Abuja

As a result of the decentralized data processing approach, a DP will be leased/rented at the


Headquarters, Abuja from January 2005 to December 2007.

Activity 2.2: Procure Computer Software

Various kinds of improved, current and robust software that can handle the multi-faceted tasks
of the Commission will be procured for programming and data processing. These include Visual
Basic, SPSS, C++, and latest anti-virus software packages in 2005.

Activity 2.3: Design system, develop and execute application software for
Processing of the 2005 Census data.

This involves a comprehensive description of various tasks to be performed including their


functional relationships and scheduling in terms of time required, human and material
resources. It also includes setting up of network, program development for editing and
tabulation. Computer programs would be developed by IT staff and a document outlining
methodology and implementation modalities will be produced. This activity will be performed
from 2004 through 2006.

47
Activity 2.4: Procure Computer Consumables

Large quantity of diskettes, paper, CD, zip drive, Jazz drive, ribbons, cleaners, etc. will be
purchased in bits between 2004 and 2007.

Activity 2.5: Employ International Consultant/Adviser

A resident UN Data Processing Adviser will be recruited (for 24 months) to provide continuous
technical assistance to the local data processing team from July 2004 to December 2006. The
recruitment process should therefore start by second quarter of 2004.

Activity 2.6: Rehabilitate seven (7) DPCs

The existing seven (7) centers will be rehabilitated as from third quarter of 2004 to second
quarter of 2006. Efforts will be made to provide and maintain adequate power supply and
telephone linkage at the headquarters and other centers.

Activity 2.7: Procure Computer Hardware and Peripherals (printers, external


storage devices, scanners, etc).

To take maximum advantage of recent improvements in data processing speed, memory and
hard disk storage capacity of modern computers, new machines will be purchased for data
capture, processing and networking as follows: 450 computers and peripherals in 2005.

Activity 2.8: Organise Field visits to the DPCs

Monitoring visits will be undertaken to the DPCs by ITD management as and when necessary to
ensure conformity with data processing methods and procedures during data capture phases
(pilot in 2005 and Census/ PES in 2005).

Activity 2.9: Maintain Equipment and Site

The need to maintain our machines, equipment and sites cannot be over emphasized. Proper
arrangement will be made to ensure that the machines, equipment and site will be constantly
and continuously maintained from the third quarter of 2004.

Activity 2.10: Procure OMR/OCR/ICR hardware and software and design machine-
readable census questionnaire.

Two (2) OMR/OCR/ICR equipment will be procured for pretest in third quarter of 2005.

Activity 2.11: Procure OMR/OCR hardware and software and design machine-
readable census questionnaire.

Fourteen (14) OMR/OCR equipment will be procured for Census 2005 in second quarter of
2005.

Activity 2.12: Employ local consultants

48
Given the large volume of data to be captured with decentralized approach, about nine (9) local
consultants will be hired to further assist in the processing in last quarter of 2005, for one (1)
year.

Activity 2.13: Recruit and train coding / editing staff

Each DPC will require 30 coders/editors and at least 2 supervisors. These new staff will be
trained together with the existing staff in manual editing and coding in January 2006. This
activity will be performed in collaboration with CSD.

Activity 2.14: Edit and Code questionnaires

Census 2005 questionnaires will be edited/coded in each DPC by coders/editors .This activity will
commence from fourth quarter of 2004 to December 2006

Activity 2.15: Capture Census 2005 data

After editing and coding, Census 2005 questionnaires will be scanned and the rejects will be
manually captured by data entry operators. This activity will commence from the fourth quarter
of 2005

Activity 2.16: Process data (automated editing and tabulation)

The processing of Census 2005 data including consistency checks, corrections and tabulations
will be done centrally at the headquarters after the decentralized data capturing at various
DPCs.This activity will commence from first quarter till second quarter of 2006. (see Appendix
for operational procedures.)

Activity 2.17: Produce preliminary Census 2005 result

The Preliminary result for Census 2005 will be produced by June 2006.

Activity 2.18: Produce Final Census 2005 result

The final result for Census 2005 will be produced by Dec 2006.

OUTPUT 3

Generated relevant integrated databases

Activity 3.1: Generate EA code / name Database, jointly with cartography department.

The database will have all geo-administrative codes from the EA to the state level. This
database will be generated jointly with Cartography department. It will be used to check the
accuracy of geographical codes during the reception of questionnaires and data capture. It will
also help to check coverage and to monitor processing phases. This activity commences in
2004 till the end of EAD exercise.

49
Activity 3.2: Conduct workshop to develop required databases

After obtaining clean census data, three (3) databases will be created to facilitate dissemination
and further access and analysis of census data by potential users. The databases include a
micro data, macro data and a table-oriented census databases. This activity will be achieved
with the assistance of a CST Adviser during a two-week workshop in 2005.

Activity 3.3: Utilize and disseminate census database

Training of potential users in the use of the databases and making the databases available and
accessible at various sub-national levels so as to enable them generate selected indicators in
2007.

Activity 3.4: Develop computer related dissemination materials

Produce diskettes, CD-ROM containing census results for dissemination in collaboration with
Public Affairs Department in 2006 and 2007.

Activity 3.5 Produce indicators for thematic mapping

Linkage of indicators from Census database with GIS to generate thematic maps and other
spatial distributions in 2006 and 2007.

OUTPUT 4

Networked computing facilities in NPC, established Internet connection and maintained Website

Activity 4.1: Connect Headquarters to Internet

Appropriate Internet connection would be provided for the Headquarters in the second and third
quarter of 2004.

Activity 4.2: Setup Local Area Network at the Headquarters

A Local Area Network (LAN) will be established at the headquarters. Therefore file servers with
accessories and LAN Netware and accessories will be purchased, installed and maintained
from third quarter of 2004.

Activity 4.3: Develop and maintain Web site.

Website will be developed and maintained, using existing data, from the last quarter of 2004.

Activity 4.4: Connect DPCs to Internet

Appropriate Internet connection would be provided for the Data Processing Centres (DPCs) in
third quarter of 2004.

Activity 4.5: Setup Local Area Network at DPCs

50
A Local Area Network (LAN) will be established at the DPCs. Therefore file servers with
accessories and LAN Netware and accessories will be purchased, installed and maintained
from third quarter of 2004 to third quarter of 2005.

OUTPUT 5

Captured and processed PES data

Activity 5.1: Capture PES data

PES data will be captured at various DPCs after the questionnaires have been received from
CD in first and second quarters of 2006.

Activity 5.2: Process PES data

The captured data will be processed centrally at headquarters in collaboration with CD in first
through third quarters of 2006.

Activity 5.3: Match PES and Census data

The matching exercise will be undertaken in the third and fourth quarters of 2006.

SUPERVISION, ASSESSMENT AND CONTROL OF FIELD OPERATIONS

Visits to the zonal DPCs

In the course of implementing the 2005 Census Data Processing, the ITD will organize and
coordinate a number of visits of senior officers of the Commission at the headquarters to the
various DPCs. In addition, there will be meetings at least every forth-night to review the reports
and give necessary and urgent feedback instructions to the relevant field operators. Also a
computer assisted monitoring application (using CENTRACK, module of IMPS) will be
implemented to track the EAs through the main post enumeration phases. These are:
reception, manual editing/coding, data capture, comparison of manual counts with the computer
counts. The application will also facilitate the production of progress reports anytime during the
data processing activities as well as the check of coverage.

1. Reception of Census Questionnaires from the field

At least four days after the conduct of the 2005 Population Census & Housing, the
questionnaires and other census documents will arrive at the DPCs. It is
expected that management at the Headquarters will supervise the delivery of
these Census documents from various State Offices to the DPCs. Various
items as contained in the transmittal form will be cross-examined to ensure
that,

51
i) The number of booklets as contained in the transmittal form corresponds with
the physical booklets received on each EA and SA. The date of reception of
each EA would be posted in the application.

ii) All the enumerators’ names and supervisors’ names appear on each booklet.

iii) Where there are no returns on a particular EA/SA, accompanying supervisors report
will provide answers to the problem.

iv) Where there is no clue, the Comptroller for the LGA will be asked to proceed
to the field and provide answers to the problem. It is expected that this will be
monitored once a month.

After cross-checking the transmittal forms, the dates of reception of the EAs will be
posted in the CENTRACK application.

2. Manual Editing/Coding

There are basic standards on archiving system that must be followed while
doing the manual coding/editing. The CENTRACK form that will keep track of
movement of the census documents to various sections of the DPC must be
followed so that retrieval of these documents will not present any problem. Regular
monthly visits will be needed on this activity. The date of completion of EAs during
this phase will be posted in the CENTRACK application.

3. Data Capture

The data capture activity will require monitoring on fortnightly basis to ensure that basic
standards on archiving are followed while doing the data capture. The data capture
CENTRACK form will be used here so that retrieval of these documents will not present
any problem. The expected progress of work as set at System Design will be cross-
checked with what is on the ground. Administrative actions will be taken to redress
problems where applicable.

The date each EA is completely captured will be posted in the CENTRACK application.

4. Computer Editing

Edit rules would be jointly developed by IT and subject matter specialists. These would be
used to detect and correct content errors (range and consistency). The date of completion
of the EAs in this phase will be posted in the CENTRACK application. Detailed error
statistics will be produced for necessary action.

1. Compare Manual Counts with Computer Counts

The computer counts would be compared with manual counts with a predefined tolerance. If
the discrepancy is within tolerable limit, the EA is accepted, otherwise it will be rejected and

52
re-cycled. Based on the various forms the date of completion of both phases would be
posted in the application

2. Transmitting the Data to Headquarters

Completed clean data shall be transmitted to the Headquarters. On receipt of each Local
Government Area clean data, it will be subjected to further editing at the Headquarters for
missing EAs and unknown EAs, not in the CENTRACK frame.

The tables produced will be scrutinized and subjected to consistency cross-checking before
they are released or published.

53
CHAPTER SEVEN: ADVOCACY AND PUBLICITY
Purpose

To have contributed to the success of the 2005 Census through Advocacy and
publicity interventions which will enhance the confidence of stakeholders in the
census process and results, to motivate them to support its conduct and utilization
of its results.

OUTPUTS:

The Advocacy and IEC component of the 2005 Population and Housing Census
project aims to achieve the following outputs:

(1) Strengthened capacity of the NPC to undertake Advocacy and IEC for the 2005
Census

(2) Increased awareness, support and participation in the census by the civil
society, groups and
the general populace.

(3) Strengthened support and commitment of political leaders and policy makers
for the
conduct of the 2005 Census (official declaration, timely release of sufficient
funds, etc).

(4) Increased contribution, including funding, from donors and the organized
private sector.

(5) Enhanced partnership with the media to gain their support and avert negative
publicity.

(6) Increased dissemination and utilization of census data among potential end
users

Linkage Between Output and Activities:

54
OUTPUT 1 STRENGTHENED CAPACITY OF THE NPC TO UNDERTAKE
CENSUS ADVOCACY AND PUBLICITY ACTIVITIES

Activities under this output include hiring of an Advocacy consultant, establishment of


Census Advocacy
and publicity Committees, conduct of research on attitude towards census, training of
PAD staff, acquisition of equipment and logistic support.

Activity 1.1: Establish Advocacy and Publicity Committees within the overall
Census
Organizational Structure

Advocacy and IEC Committees will be established and empowered at the national,
state and local government levels. The committees will establish mechanisms to foster
continuous dialogue with the media, ministries and other government agencies,
organized private sector, donors and other stakeholders. In addition to Government
officials, membership of this committee will include religious bodies, trade unions,
and youth groups and women associations. At the local and state levels, community
leaders, Non Governmental Organizations (NGOs) and Community Based
Organizations (CBOs) will be identified and incorporated into the committees.

Activity 1.2. Procure media equipment for headquarters and state offices

Media equipment such as television sets, video sets public address systems, radio
cassette recorder, computers and photocopiers will be procured to facilitate public
enlightenment and documentation for the census.

Activity 1.3: Procure vehicles for public enlightenment campaign

Vehicles equipped with public address system equipped will be procured for all the
states and the Headquarters together with seven mobile cinema vans, each for the
headquarters and the six geo political zones

55
Activity 1.4. Train Public Affairs Department Staff

Public Affairs Department staff will undergo training in public enlightenment and
advocacy skills and census data dissemination.

Activity 1.5: Undertake Study Tours


Members and staff of the commission will undertake study tours of some European
and African countries in order to gain experience on public enlightenment and
advocacy in census takings.

OUTPUT 2: INCREASED AWARENESS, SUPPORT AND PARTICIPATION


IN THE CENSUS BY CIVIL SOCIETY GROUPS AND THE GENERAL
POPULACE
Activities under this output include rapid assessment research, workshops and
seminars, production and distribution of publicity materials, etc.

Activity 2.1: Conduct Research on Public Opinions about, and Awareness of,
the census.

NPC will commission a census awareness and attitude survey (CASS) that will
utilize both qualitative and quantitative methodologies to inquire into public
opinions about, and awareness of the census. The research will also canvass the
belief and views of the community leaders and groups. It will provide a guide to
the development of messages and materials as well as the overall publicity
campaign.

Activity 2.2: Conduct awareness and sensitization seminars, and meetings with
local government Chairmen and Secretaries and traditional rulers

One national and 37 state sensitization and awareness creation seminars on the
2005 Census will be conducted , one in each of the six geo-political zones and
Abuja. The seminars will be targeted at a wide audience consisting policy
makers, government planners and officials, state governors, LGA chairmen and
secretaries, youth groups, NGOs etc.

Activity 2.3: Produce and Disseminate Advocacy and IEC materials

56
The Commission will produce and disseminate Advocacy and IEC materials.
Publicity materials such as posters, handbills, stickers, house journals, pamphlets,
bill boards, radio and television jingles docudrama will be produced and
distributed or aired.

Activity 2.4: Undertake Advocacy/IEC Tours


Members and staff of the Commission will undertake tours, deliver public
lectures and attend public functions organized by civil society organizations
(CSO) to promote awareness of the census and elicit support. The tours to all
parts of the country will enable NPC staff to brief officials and stakeholders on
the preparations for the Census as well as engage in sensitizing and dialoguing
with community and opinion leaders.

Activity 2.5: Establish and maintain Census Hotlines

Census Hotlines will be established in each state of the Federation and the
FCT. This service will provide a system whereby members of the public can
obtain assistance regarding the census, ask questions about the census and
obtain feedback on any relevant issue. The Hotline staff will be empowered
to interact with the field staff for appropriate action.

Activity 2.6: Place Paid Advertisements in the media


Advertisements will be placed in the radio, television and newspapers in
order to sensitize Nigerians on the 2005 Census.

Activity 2.7: Organize Publicity and Public Enlightenment Campaigns


around key events in the census calendar

Organise publicity interventions around key events in the census calendar.


Various preparatory activities will be implemented before the actual conduct of the
census in 2005. Public Affairs Department will provide publicity interventions for
these activities in order to facilitate implementation. The activities are:
2.7.1. Enumeration Area demarcation
2.7.2. Data Users/Producers Workshop
2.7.3. Pretests
2.7.4. Recruitment and training of field staff
2.7.5. Logistic arrangements
2.7.6. Trial Census
2.7.7. Actual Census enumeration
2.7.8. Post Enumeration Survey

57
OUTPUT 3 STRENGTHENED SUPPORT AND COMMITMENT OF
POLITICAL LEADERS AND POLICY MAKERS FOR THE CONDUCT
OF THE NEXT POPULATION AND HOUSING CENSUS

Activity 3.1: Organise meetings to secure the firm commitment of government to


conduct 2005 census
NPC will organise meetings with the President, Vice President and top
functionaries of government in order to secure firm commitment to conduct the
census

Activity 3.1.2: Develop and Implement Advocacy Strategies to ensure


sustained government commitment briefings and interface.
NPC will organise meetings, briefings, and interface with the President, Vice
President and top functionaries of government in order to sustain government
commitment.

Activity 3.2.1: Organise meetings to secure political commitment of National


and State Assemblies towards Census 2005.
NPC will organise briefings/meetings with leadership of national and state
assemblies towards Census 2005

Activity 3.2.2: Facilitate the establishment and operations of pro-population


parliamentary caucus in the National Assembly
NPC will hold meetings/consultations with the Population Committees in the
National Assembly and provide technical inputs into their operations.

Activity 3.2.3: Organise meeting to secure political commitment of National


and state assemblies towards 2005 Census

Activity 3.3: Organise meetings and conduct lobby to secure parliamentary


assent
The Commission will work in conjunction with the Federal Ministry of Justice and
National Assembly to facilitate passage of census legislation for the conduct of
2005 Census.

Activity 3.4: Organise meetings with State Governors and Ministers

The NPC Chief Executive will brief the Federal Executive Council, and National
Council of State on the Census in order to obtain members’ commitment and to

58
spearhead advocacy for the census in their States and areas of influence. The
meetings will stress the need to mobilize support and participation for the census in
the LGAs.

OUTPUT 4 INCREASED RESOURCE CONTRIBUTION BY


INTERNATIONAL DONORS AND THE COMMERCIAL/ PRIVATE
SECTOR FOR THE2005 CENSUS

The activities under this output are aimed at securing financial and other
resource contributions from development partners and the organized private
sector.

Activity 4.1: Participate at International Trade fairs


The Commission will participate at international trade fairs at Kaduna,
Enugu, Lagos and other domestic trade fairs

Activity 4.2: Organise luncheon/Dinner meetings with Executives in the


Oil Industry, Manufacturers and the Commercial Sector

The Vice President and /or other high officials will host series of
lunch/dinner for executives in the oil industry, manufacturing and commercial
sectors of the economy to solicit their support for the census.

Activity 4.3: Establish follow-up mechanisms to redeem pledges

Following the meeting with the donors, the NPC will put in place
mechanisms to redeem pledged assistance. It is expected that media houses and
corporate bodies will donate newspaper advertisement spaces, publicity
materials, gift items and writing materials, and logistic support for the next
Census. Experts in public-private partnerships will be commissioned to redeem
pledges for 2005 Census.

OUTPUT 5: Enhanced Partnership with the media to ensure their


support and avert negative Publicity.

59
Activity 5.1: Develop information packages for the media
In order to assist the print and electronic media in reporting the census
properly and adequately, information packages will be developed and widely
distributed as inputs for news, features articles and editorial contents.

Activity 5.2: Conduct regular, scheduled press conferences and briefings

Members of the Commission will carry out regular press briefings and
conferences with the media. The press briefings and conferences will be on a
quarterly basis initially; later on in the census year, they will be on a monthly
basis. They will also be engaged in Radio and TV discussions. They will appear
on talk and phone-in shows that will permit the public to ask questions and
receive direct and instant responses.

At key points during the census calendar, other key Government officials,
including the President/Vice President, Minister of Information and National
Orientation and Chief Economic Adviser will also address press
conferences/briefings.

Activity 5.3: Organise workshops for Journalists and Other media


professionals

Two day training workshops for selected journalists will be organized, in


collaboration with the Nigerian Union of Journalists, to enable them to
accurately report on data collection and analysis activities. This training will
equip them to produce and disseminate appropriate information. The first
workshop will focus on reporting for the census while the second one will
focus on utilization of census data.

Activity 5.4: Courtesy calls on media houses by Chairman

As a way of enhancing partnership with the press, the Chairman will pay
courtesy calls to media houses. Such visits would afford the Commission and
the media houses to explore areas of collaboration in addition to providing the
much needed publicity.

60
OUTPUT 6 INCREASED DISSEMINATION AND UTILIZATION OF
CENSUS DATA AMONG POTENTIAL END USERS

Activity 6.1: Hire Consultant to package Census Results in appropriate


formats

NPC will package data in special formats for use by end users. This will
require the services of the consultant (Advocacy/IEC) who will help to package
the Census results in formats that will not only suit particular media or channels
but are also meaningful to various intended audiences.

Activity 6.2: Promote and Disseminate census data to the General Public

In order to ensure adequate dissemination of census data and promote wider


utilization, seminars / workshops will be organised for the media,
government ministries/ agencies, private sector, research institutes,
universities, labour and other civil society groups.

SUPERVISION AND CONTROL: ADVOCACY/IEC

At various stages of the Census activities, it is necessary to supervise and report the effects of various
Activities carried out by PAD on the next Census. This activity will help PAD plan further
strategies to ensure the creation of full awareness among all members of the community.
The field supervision and control would be carried out at least three times to determine the outcome of
various
workshops, seminars and other publicity programmes of the Commission.

Furthermore, supervision, assessment and control of operations will enable the Commission to fully
recognize the areas of
weakness, communities’s preparedness for the census and the effects of the publicity activities on the
populace.

61
CHAPTER EIGHT: STAFF CAPACITY BUILDING AND
SPECIAL RESEARCH

This chapter discusses capacity building of National Population Commission staff, particularly in
relation to training overseas as well as the conduct of special research to facilitate a successful
census in 2005. The Planning and Research Department will undertake these activities on
behalf of the respective departments. The same department will be responsible, jointly with
each concerned department for the Monitoring and Evaluation plans in Chapter Eleven.

STAFF CAPACITY BUILDING

Census Operations

Activity 1.3: Train Staff Overseas

(c) Training of 3 persons and statistical methods at a European Institution, January - March
2005.

(d) Training of 3 persons in Sub-national population projections for planning at a European


Institution, January - March 2005.

(e) Three (3) persons to attend a course on data Processing for Censuses and Surveys at
IPC in October-December 2005

(f) Four (4) persons to attend a course on Integrated Data Dissemination System at IPC in
March – June 2005.

(g) Course on Analysis of Complex Sample Survey Data; two staff will be sent to an 8-week
course at the University of Michigan, USA. June-July 2005.

(h) Course on Sampling Techniques; two staff will be sent to an 8-week course on sampling
techniques at the University of Michigan, USA. June-July 2005

Activity 1.7: Undertake Study Tours to Overseas Countries.

Organize study tours for 10 principal officers of the Commission, the CTA, the Chairman, NPC
and the Director-General to one developed and one developing country. Some of these
countries have conducted censuses with the aid of modern cartographic mapping techniques,
and novel advocacy and data capture (use of scanning) methods. The principal officers of the
Commission will learn greatly from experience in these countries.

Activity 1.8: Convene with PAD NPC-Private sector meeting to seek assistance for the next
Census

One meeting is proposed between NPC and the organized private sector to solicit for material
and other assistance for the 2005 Population and Housing Census. The meeting will hold in
October 2004. During the meeting, the Commission will present to the OPS project

62
activities/areas requiring assistance. It is hoped that the private sector will contribute a
significant percentage of census costs.

Census Mapping and GIS

Activity 1.7: Arrange various training for officers in Cartography Department.

The Cartography Department has many specialised officers, e.g., cartographers, GIS
specialists, photo-lithographers, printers, etc. In order to be effective, these specialists need
both local and overseas training to upgrade their skills. Essentially, these various training
should be short-term courses lasting from about 1-3 months. The details are as follows:

1. Training for 2 Officers from each State and FCT in Digital Graphic Design (6 weeks – local):
Venue: Megatech Training Institute, Port Harcourt
Date: May-August 2004
Tuition fees: 75 trainees @ $758
Transport: 75 trainees x $77
DSA: 75 trainees x $54 x 42 days

2. Training for 2 x Printers (4 weeks - local):


Venue: Not known
Date: August-September 2004
Tuition fees: 2 trainees @ $385
Transport: 2 trainees x $77
DSA: 2 trainees x $54 per day x 28 days

3. Training for 2 x Lithographers (4 weeks – local):


Venue: Not known
Date: August-September 2004
Tuition fees: 2 trainees @ $385
Transport: 2 trainees x $77
DSA: 2 trainees x $54 per day x 28 days

4. Training in Digital Cartography / GIS Hardware (4 weeks - local):


Venue: University of Lagos
Date: October 2004
Tuition fees: 40 trainees @ $577
Transport: 40 trainees x $77
DSA: 40 trainees x $54 per day x 28 days

5. Training of Archives Staff in Map Library Maintenance (3 weeks - external):


Venue: Ordnance Survey International, UK
Date: December 2004
Tuition fees: 2 trainees @ $3,077
Return air tickets: 2 trainees x $1,538
DSA: 2 trainees x $269 per day x 23 days

63
6. Training for Senior Officers in Network Servers: (4 weeks - local):
Venue: University of Lagos or University of Ibadan
Date: May-June 2005
Tuition fees: 10 trainees @ $461
Transport: 10 trainees x $77
DSA: 10 trainees x $77 per day x 28 days

7. Training in Digital Cartography Software (4 weeks – external):


Venue: Ordnance Survey International, UK
Date: July-August 2005
Tuition fees: 4 trainees @ $2,308
Return air tickets: 4 trainees x $1,538
DSA: 4 trainees x $269 per day x 28 days

8. Study Tour for 3 Commissioners and 3 Officers in GIS Management (7 days):


Venue: ITC and University of Utrecht, The Netherlands
Date: December 2005
Return air tickets: 6 persons x $1,538
DSA: 6 persons x $269 per day x 7 days

9. Training for Senior Cartographers in GIS Development and Management (6 weeks – external):
Venue: IPC, Washington DC, USA
Date: June 2006
Tuition fees: 5 trainees @ $3,846
Return air tickets: 5 trainees x $1,538
DSA: 5 trainees x $269 per day x 45 days

10. Training for GIS Officers in Advanced GIS Techniques (4 weeks – external):
Venue: Ohio State Mapping Centre, Ohio, USA
Date: June 2006
Tuition fees: 5 trainees @ $3,846
Return air tickets: 5 trainees x $1,538
DSA: 5 trainees x $269 per day x 30 days

11. Training for Senior Officers in Digital Cartography Hardware (4 weeks – local):
Venue: University of Lagos or University of Ibadan
Date: July 2006
Tuition fees: 10 trainees @ $461
Transport: 10 trainees x $77
DSA: 10 trainees x $77 per day x 28 days

Activity 3.4: Train three officers in GPS information processing and process GPS data.

In view of the large number of cartographers in the NPC requiring the acquisition of GPS skills,
training will be required. Considering the limited facilities available locally, the emphasis will be
on overseas training.

Information Technology and Data Processing:

64
Activity 1.2: Train staff on IMPS and CSPro (International workshop)

IMPS and CSPro will be used for Census 2005 data processing. Staff would be trained on
IMPS and CSPro at International Programs Centre (IPC), Washington D.C by last quarter
of 2004.

Activity 1.3: Train three (3) senior officers on Management Information Systems

For effective planning and management in an organization, statistical and management


information must be available to top hierarchy, from time to time. Such parametric information
must be timely packaged and delivered in such a way as to assist policy formulation. This broad
objective can only be accomplished after relevant training in an appropriate overseas institution
(e.g. RIPA Int. London). The training is for three senior officers in the first quarter of 2005.

Activity 1.6: Undertake Study Tours

Study tours will be organized in the second quarter of 2005 for two (2) managers to USA,
Canada or Britain and for ten (10) technical staff to Kenya, Ghana, or South Africa that have just
carried out census exercises.

Advocacy and Publicity

Activity 1.3: Procure vehicles for public enlightenment campaign

Vehicles equipped with public address system equipped with public address system procured
for all the states and the Headquarters together with seven mobile cinema vans on each for the
headquarters and the six geo political zones

Activity 1.4. Train Public Affairs Department Staff

Train Public Affairs Department officers and dissemination of Public Affairs Department staff will
undergo training in public enlightenment and advocacy tools census data
(International).

Activity 1.5: Undertake Study Tours

Federal Commissioners and Public Affairs Department managers will undertake study tours of
some European and African countries in order to gain experience on the adoption of public
enlightenment and advocacy in census takings.

SPECIAL RESEARCH FOR CENSUS 2005

Activity 1.9: Conduct Research and Produce Reports on Special Populations

Activity 1.10: Compile List of Historical Events as an aid to better quality age data

65
CHAPTER NINE: CENSUS LOGISTIC SUPPORT
OUTPUT 1:

Established Logistics Support to Facilitate Conduct of 2005 Census

To achieve this output, a number of activities which include procurement of vehicles, speed
boats, canoes, motorcycles, bicycles and hiring of airplanes and helicopters will be undertaken.
Other activities to be carried out include construction and rehabilitation of stores, equipment and
plant in the headquarters, states and LGAs and purchase of first aid boxes and drugs. The
achievement of this output will enable timely movement of personnel, materials and equipment,
before, during and after the forthcoming census and PES.

Activity 1.1: Procurement of 4-wheel Drive Vehicles

Four Wheel Drive (4WD) vehicles will be used throughout the EAD exercise and census
enumeration due to the difficult terrain and bad roads in many States of Nigeria. A total number
of 843 four-wheel drives is needed to service all the LGAs.

For the effective monitoring/supervision of all census activities, the Chairman, 37


Commissioners and the Director-General of the NPC will need 4-wheel Drive vehicles.

Activity 1.3: Procure Pick-up vehicles

Due to the large quantity of materials to be transported during the census, pick-up vehicles will
be required to move majority of the ancillary materials to the LGAs.

Activity 1.4: Procure 17 Flying Boats

Due to the difficult accessibility in riverine States of Bayelsa, Rivers, Akwa Ibom, Cross River,
Edo, Benue, Kebbi, Kwara, Niger, Lagos, Delta, Ondo, Ogun, Borno and Kogi; Speed Boats
will be needed for the census operations. Seventeen (17) will be needed to effectively cover the
above listed States.

Activity 1.5: Procure Motorcycles

In order to ensure faster movement of demarcators in areas without motorable roads, motorcycles
will be needed for the census operations. A minimum of two (2) motorcycles will be used in
each of the 774 LGAs, while 39 will be used at the headquarters/Liaison office hence a total of
1587 motorcycles will be needed/required.

Activity 1.6: Hire Canoes

66
Besides the riverine areas that need speed boats, some localities in the hinterland can only be
reached by canoes. Such localities are mostly in States with major rivers in Nigeria. The
number of canoes depends on the number of localities to be covered in the affected States, but
budget provision will be made for this activity.

Activity 1.7: Procure Bicycles

To reach areas where any type of motorized transportation is impossible, bicycles will be used.
Each of the 774 LGAs will require a minimum of 2 bicycles for a total of 1548.

Activity 1.8: Procure Steel Van Lorries, 10 Ton Diesel Engine Model

To guarantee the security of census materials and the large quantities to be transported, Bedford
Steel Van Lorries will be needed for the census. Each State and Abuja will be serviced by one
(1) lorry and five (5) will operate from the headquarters/Liaison office. This requirement is for
42 lorries.

Activity 1.9: Procure 30-Seater Buses

In order to facilitate the transportation of census staff, especially those on shift duties, and those
closing late, staff buses will be required. One (1) staff bus will be needed in each State/Abuja
while five (5) will be used at the headquarter/Liaison office for a total of 42.

Activity 1.10: Fuel and maintain Vehicles/Motorcycles

Due to the extensive use of vehicles and motorcycles, adequate provision for fuelling and
maintenance will be made.

Activity 1.11: Hire Aeroplane/Helicopters

Some parts of Nigeria will not be reached easily and quickly either by boat/canoe or road, like
the Mambilla plateau. It will therefore be neccessary to airlift census materials and personnel to
the nearest point for distribution to the affected EAs.

Activity 1.12: Hire Horses/Donkeys

In order to transport men and materials to some areas that cannot be reached either by
motorcycles or bicycles, horses/donkeys will be used.

Activity 1.13: Distribute Trial Census materials to States and LGAs

In order to ensure adequate and timely distribution of Trial Census materials to State, LGAs and
EAs, Census Logistics Committees will be in charge of the exercise. Thirty seven senior

67
officers will be in charge of materials for all the States and Abuja. All the materials will be
estimated based on the number of EAs in each State.

Activity 1.14: Distribute Census and PES materials to States and LGAs

In order to ensure adequate and timely distribution of Census and PES materials to States, LGAs
and EAs, Census Logistics Committees will be in charge of the exercise. Thirty seven senior
officers will be in charge of materials for all the States and Abuja. All the materials will be
estimated based on the number of EAs in each State.

Activity 1.15: Provide Effective and Functional Communication Network

In order to facilitate census field operations, functional communications network will be


established in the Headquarters, Liaison Office and State Offices. This activity will include the
provision of telephone lines, mobile phones, acquisition of two-way communication equipment,
the provision of Internet connectivity and functional power supply (generators) to ensure
constant communication with field officers.

Activity 1.16: Acquire Computers And Accessories For Headquarters/State Offices

One hundred (100) State of the art Desktop Computers and 20 Computer notebooks will be
procured and distributed to officers in the Headquarters, Liaison Office and State Offices. These
computers which will be connected in Local Area Network (LAN) will facilitate the work of
statisticians and planners in the Commission. Secretaries of key officials of the Commission will
be provided with computers to facilitate word processing.

Activity 1.17: Construct and Rehabilitate Stores, Equipment and Plant

This activity involves the refurbishing of stores in the headquarters, states and LGAs where the
existing ones are already dilapidated, and construction in places where there none, to cope with
the volume of materials required for the next census. The activity will also involve procurement
of spare parts for equipment and plant in the commission.

Activity 1.18: Procure First Aid Kits and Drugs

These are needed for emergency first aid treatment during the EAD, pre-test, trial census and the
main census and PES.

68
CHAPTER TEN: EXECUTION AND IMPLEMENTATION
MODALITIES
The National Population Commission is the implementing agency for the 2005 Nigerian Census and
derives its legal authority from the 1999 Constitution of the Federal Republic of Nigeria. The NPC has
offices in all the States and Local Government Areas of the Federation. In addition, there are seven zonal
data processing centres equipped with data processing facilities and personnel.

The Commission is made up of eight departments and a secretariat: Census, (CD), Cartography (Carto),
Information Technology (ITD), Vital Registration (VRD), Finance and Accounts (FAD), Administration
and Supplies (ASD), Public Affairs (PAD) and Planning and Research Departments. The Census
Department is principally responsible for census planning, budgeting and administration. Planning and
Research Department is responsible for planning and research activities of the Commission. The Carto
Department is responsible for the demarcation and update of Enumeration Areas (EAs) in the country, the
creation of geo-databases for census mapping and the GIS. The ITD is responsible for processing data
from censuses and surveys, while the VRD is responsible for the universal registration of births and
deaths as well as the collection and collation of international migration statistics. The PAD is responsible
for Advocacy and IEC including public enlightenment campaigns for censuses and allied activities of the
Commission. The FAD is a service department, responsible for finance matters. Lastly, the ASD is
responsible for staff recruitment, staff promotion and general welfare as well as stores and equipment.
The commission has qualified and capable staff to cope with the implementation of the activities in this
project.

The Commission has a Chairman and 37 members with the Director-General as an Ex-Officio member.
The commission secretariat is the administrative support for the 37 member commission. Each
department is headed by a Director, while divisions within departments are headed by Deputy Directors.
The day to day running of departments is under the supervision of Directors, who report to the Director-
General. The Director-General, is the technical head of the Commission and the accounting officer. He
reports to the Chairman, who is the Chief Executive of the Commission.

The State offices are supervised by Federal by Commissioners, with State Directors as heads and
accounting officers, while the Local Government offices are headed by Comptrollers.

The NPC has gained experience in the conduct of censuses and other related activities including:

™ the further analysis of the census data,

™ Sentinel Surveys of the National Population Policy and

™ Nigeria Demographic and Health Surveys (NDHS).

Furthermore, the NPC has some material resources that could be deployed to execute the project.
Virtually all the computers in the seven DPCs are obsolete. However, the NPC has recently acquired
some computers for the GIS laboratory, courtesy of the UNFPA, and for the processing and analysis of
NDHS data, courtesy of the USAID. These will be of assistance in the project activities. Also, the
Commission has a Printing Press (donated by the Government of Netherlands for the civil registration
project), which, with some refurbishment, will be effectively utilized in the data dissemination and
advocacy activities proposed in this project.

69
NPCs operations are, in general, decentralized. It has a network of offices covering all the 774 LGAs, 37
States and the Federal Capital Territory (FCT), as well as 7 DPCs. As it was for the 1991 census, the
LGA will continue to be the unit of operations for the 2005 census activities. Therefore, the execution of
this project will be decentralized.

Each group of related activities will be executed by a relevant department: the Census Department will be
responsible for the census component, consisting of such activities as the design of census documents,
Pre-test, training, census enumeration and PES, data analysis and census logistics, among others. The
Cartography Department will be responsible for EAD, mapping, cartographic automation and the GIS.
The Information Technology Department will be responsible for the IT component while the Public
Affairs Department will be in charge of the Advocacy and IEC activities.

In the execution of this project, the Commission will be able to draw on the expertise of the following
census committees proposed to be established:

(1) Census Technical Group (CTG). This committee is composed of all Directors, heads of
technical departments and divisions, the Chief Technical Adviser and the Cartography
Adviser. The committee will be responsible for deliberating on all technical matters
including census and PES methodology, definition of concepts, questionnaire format
and content, tabulation and work plans, Data Processing, EAD and GIS methodology
and Publicity schedule.

(1) National Census Advocacy Committee. This will be made up of the Vice President of
the Federation or his nominee, and other executive members of government as well as
key parliamentarians. Major donor Agencies like UNFPA will also be represented in
this committee. They have overall responsibility of mobilizing financial, logistic and
moral support for the next census. It will have a Public Enlightenment Sub-Committee.

(1) The Logistics Committee. This committee will be made up of members from Ministries
of Communications, Works, Aviation, and Transport, the State Security Service, the
Nigeria Police and the Federal Pay Office. They will programme and control the
movement of census personnel and materials and ensure their security. Each State of the
Federation will have a logistics committee to coordinate the activities of the central
logistic committee in their States.

STATE STRUCTURE

A body to be known as a State Census Committee will be set up in each State. The State Director, under
the supervision of the Federal Commissioner, will head the body which will be made up of Heads of the
departments in the State Office and Comptrollers of the LGAs. They will be charged with ensuring the
execution of the Enumeration Area Demarcation, Advocacy, Logistics, and Census Administration in the
State. They should have power to co-opt important agencies in the State that will facilitate the execution
of the Census project.
State Census Committee should send monthly reports to the CTG through the Chairman of the
Commission.

70
CHAPTER ELEVEN: MONITORING AND EVALUATION PLANS
MONITORING AND EVALUATION PLAN (CD)

Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
♦ Users/Producers Commission/ Bi- Government
1 Strengthened capacity of the NPC workshop ♦ Training reports Development annual Commitment
to conduct the 2005 Population conducted ♦ Workshop report Partners to Census/
and Housing Census and Post ♦ Donor’s meeting ♦ Meeting reports Donors will
Enumeration Survey (PES) conducted be willing to
♦ Census support
committees Census 2004
inaugurated
♦ Technical Staff
trained
1.1 Recruit Census Technical ♦ One Technical ♦ Signed contract Commission /UNFPA Annual Continued
Adviser Adviser Donor
recruited Support
1.2 Establish Census Technical and ♦ Technical and ♦ NPC Report Commission Bi- Continued
Administrative Committees. Administrative annual Donor
Committees Support
established
1.2.1 Facilitate enactment of census ♦ Census Act ♦ Proceedings of National Commission/National
legislation adopted Assembly
Assembly

1.3 Train Staff: ♦ Number of ♦ NPC Report Commission “ Continued
trained staff. Donor
Support
1.3.1 ♦ Number of ♦ Training Report Commission “ Continued

71
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
Train 50 staff on Sampling and Survey trained staff. Donor
Methods Support
1.3.2 ♦ Number of ♦ Training Report Commission “ Continued
Train 3 CSD staff in Sampling and Donor
Survey Methods at UNFPA/CST Addis
trained staff.
Abeba Support

1.3.3 ♦ Number of ♦ Training Report Commission “ Continued


Train 3 CSD staff in Sub-National Donor
Population Projections for Planning at an
trained staff.
European institution Support
1.3.5 ♦ Number of ♦ Training Report Commission “ Continued
Train 4 CSD/ITD staff on Integrated Data Donor
Dissemination System at IPC (USA)
trained staff.
Support
1.3.6 ♦ Number of ♦ Training Report Commission “ Continued
Train 2 CSD staff on Complex Sample Donor
Survey Data at University of Michigan
trained staff.
(USA) Support
1.3.8 ♦ Number of ♦ Training Report Commission “ Continued
Train 30 staff on Methods of Donor
Demographic Data Analysis
trained staff.
Support
1.3.9 ♦ Number of ♦ Training Report Commission “ Continued
Train 30 staff on Data Collection and Donor
Interviewing Techniques by staff of IPC
trained staff.
(ToT) Support
1.3.x ♦ Number of ♦ Training Report Commission “ Continued
CST mission for training on Sampling Donor
and Survey Methods
trained staff.
Support
1.5 ♦ Number of ♦ Training Report Commission “ Continued
Procure 84 computers for office Donor
automation and census operations with
trained staff.
accessories Support
1.7 Undertake Study tours ♦ No. of study ♦ Study tour report Commission “ Continued

72
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
Overseas tours Donor
undertaken Support
1.9 Conduct Research and Produce ♦ Research ♦ NPC Research Reports RESEARCH Timely
Reports on Special Conducted and DIV/CSD Release of
Population Reports Funds
Produced.
1.10 Compile List of Historical Events ♦ List of Historical ♦ Published List of RESEARCH Timely
as an aid to better quality age Events Historical Events DIV/CSD Release of
data Produced Funds
♦ Draft Census/PES CSD Donor
2 Finalized Census and PES ♦ Census Instruments Support/
Instruments instruments ♦ Pre tests report Timely
developed ♦ Trial Census report Release of
♦ Pre tests ♦ Logistic /Tabulation plans Funds
conducted ♦ Final Census/PES
♦ Trial Census instruments
conducted
♦ Logistic and
tabulation plans
developed
♦ Census
instruments
finalized
2.1 ♦ Draft CSD Timely
Prepare / conduct seminar on draft census Census/PES ♦ NPC Report Release of
and PES instruments Funds
Instruments
produced
♦ Analysis plan ♦ PPR CSD Timely
2.2.1 Release of
Prepare analysis plan
produced ♦ Analysis plan
Funds

73
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
2.2.2 ♦ Tabulation and ♦ PPR CSD Timely
Prepare tabulation plan and develop Release of
coding manual
Coding Manual ♦ Tabulation plan
Produced ♦ Coding Manual Funds
2.5 ♦ Census ♦ Census questionnaire Commission Timely
Procure and distribute census instruments instruments ♦ -PES questionnaire Release of
and materials for Pre-Test Funds
produced ♦ -Ancillary forms
2.6 Prepare logistic plans for the ♦ logistic plans ♦ NPC Report CSD Timely
Pre-test prepared Release of
Funds
2.7.1 Undertake preparatory field ♦ No. of EAs ♦ Sampled EA maps /Pre CD Timely
work activities for the first Pre-test sampled and test materials Release of
Visited ♦ Enumerators/Supervisor’s Funds
list.
2.7.2 Procure and Distribute 1st Pre- ♦ No. and types of ♦ Proforma Invoice Commission Timely
Test Materials materials Release of
procured and Funds
distributed
2.7.3 Recruit and Train Field Staff for ♦ No. of field Staff ♦ Training report Commission Timely
the1st recruited and Release of
Pretest trained Funds
2.8 Conduct the Pre-test ♦ No. of EAs ♦ Field Report Commission Timely
covered Release of
♦ No. of Funds
questionnaires
administered
2.9 Train manual Coders and Editors ♦ Number of ♦ Training report Commission Timely
coders and Release of
editors trained Funds
2.10 Undertake coding and editing ♦ No. of ♦ NPC Report CSD Timely
of Census and PES Questionnaires questionnaires Release of

74
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
edited, coded Funds
and entered
2.11.1 ♦ No. of tables ♦ Statistical Tables CSD/ITD Timely
Follow-up data capture and processing of produced ♦ NPC Report Release of
Pre-Test data Funds
2.11.2 ♦ Pre-test data ♦ Pre-Test Report CD Timely
Conduct data analysis and evaluation of analyzed and Release of
Pre-Test data evaluated
Funds

2.11.3 Produce and Submit to ♦ Report of the ♦ NPC Report CSD Timely
Commission Report of the Pre-Test Pre-Test Release of
Funds
2.12 Conduct review workshop on ♦ One Workshop ♦ Revised census instruments Commission Timely
Census instruments, methodology Conducted and procedures Release of
and procedures ♦ Funds
2.14 Undertake preparatory ♦ No. of EAs ♦ NPC Report CSD Timely
fieldwork for the Trial Census and sampled and Release of
PES. Visited Funds
2.15 Procure Trial Census ♦ No. and types of ♦ Proforma Invoices Commission Timely
Materials materials Release of
procured Funds
2.15..x Distribute Trial Census ♦ No. and types of ♦ Proforma Invoices Commission Timely
Materials materials Release of
distributed Funds
2.16 Recruit and Train Field Staff ♦ No. of field Staff ♦ NPC Report/Training Commission Timely
for the Trial Census recruited and Report Release of
trained Funds
2.17 Conduct the Trial Census and ♦ No. of EAs ♦ Field report Commission Timely
PES covered Release of
♦ No. of Funds

75
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
questionnaires
administered
2.18 Train manual Coders and ♦ Number of ♦ Training Report Commission Timely
Editors coders and Release of
editors trained Funds
2.19 Undertake coding and editing of ♦ No. of ♦ PPR CSD/ITD
Trial Census and PES questionnaires
Questionnaires edited, coded
and entered
2..20 ♦ No. of tables ♦ Statistical Tables CSD/ITD
Follow-up data capture and processing of produced ♦ PPR
Trial Census data

2.20 ♦ Data capture and ♦ Analysis Report CD


Conduct analysis and evaluation of Trial data processing
Census data coordinated and
analysis of trial
Census data
conducted

2.21 Produce and Submit to ♦ Report of the ♦ Minutes of Commission CD
Commission Report of Trial Census Trial Census meeting
and PES
2.22 ♦ Workshop ♦ Workshop Report Commission
Conduct an in-house seminar to evaluate Conducted
Trial Census results
2.23 Undertake verification ♦ No. Of ♦ Field Report CD/CARTO DEPT
exercise for oversized/under
oversize/undersize EAs sized / EAs
identified
• Housing CD/ Commission
3 Conducted Census enumeration Census

76
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
and PES enumeration all over the questionnaire ♦ PPR
country administered ♦ Completed
• Census questionnaires and forms
questionnaire
administered
• PES
questionnaire
administered
3.1: Procure Census and PES ♦ No. and types of ♦ Proforma Invoices Commission Timely
Materials materials Release of
procured Funds
3.1 Distribute Materials for Census ♦ No. and types of ♦ Proforma Invoices Commission Timely
and PES materials Release of
distributed Funds
3.2: Recruit and Train Field staff ♦ No. of field Staff ♦ NPC Report/Training Commission Timely
for the Census and PES recruited and Report Release of
trained Funds
3.3.1: ♦ No. of observers ♦ NPC Report/Observers Commission Timely
Identify, accredit and deploy deployed monitoring report Release of
International and local observers Funds
3.4: ♦ No. of schedules ♦ Field Report Commission Timely
Conduct Census Enumeration /questionnaires ♦ Completed forms Release of
administered Funds
3.5 Conduct Post Enumeration ♦ No. of ♦ Field Report Commission Timely
Survey (PES) questionnaires ♦ Completed Release of
administered questionnaires Funds
3.6 Retrieve Census and PES ♦ No. of ♦ Field Report Commission Timely
documents questionnaires Release of
retrieved Funds
Increased availability of reliable, • Analyzed • Analytical report Commission Timely

77
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
4 accurate and up to date Census data • Dissemination plan Release of
demographic, socioeconomic, • Dissemination Funds
health and housing data plan developed
and executed
4.1.1 ♦ Edit Rules ♦ Seminar Reports
Organise one seminar for the preparation prepared
of editing rules

4.1.1: Train manual Coders and ♦ Number of ♦ Training Report Commission Timely
Editors Coders and Release of
Editors trained Funds
4.1.2 ♦ Quality of ♦
Validate quality of computer editing and Computer editing
set limits of error tolerance validated and
limits of Error
Tolerance set

4.2: Undertake coding and editing ♦ No. of ♦ PPR CSD/ITD Timely


of Census and PES Questionnaires questionnaires Release of
edited, coded Funds
and entered
4.3.1: ♦ No. of ♦ Statistical Table CSD/ITD Timely
Follow-up the processing and analysis of questionnaires ♦ PPR Release of
Census and PES data Funds
edited, coded
and entered
♦ No. of tables
produced
4.3.2: ♦ Report of the ♦ Minutes of Commission CD Timely
Produce and submit to Commission the Census and Meeting Release of
Preliminary Report of 2005 Census Funds
PES ♦ Provisional Census
Results

78
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
4.3.3: ♦ Preliminary ♦ Minutes of Commission CD
Produce and Submit to Commission Final Report of 2005 Meeting
Results and Report of 2005 Census and Census submitted
♦ Final Census Results
PES ♦

4.4 ♦ Analytical plan ♦ Analysis plan CD


Develop analytical plan and format of and format of
presentation of reports presentation of
report developed

4.5: Conduct further analysis of ♦ Further analysis ♦ Monographs CD/ITD Timely


Population and Housing Census and conducted ♦ Statistical Tables Release of
PES data Funds
♦ Analytical Report
4.6: Organize in-house Report ♦ No. of ♦ Workshop Report Commission Timely
Writing Workshops seminars/works Release of
hop organized Funds
4.7 Organize national and international ♦ No. of ♦ Workshop Report Commission Timely
Seminars/workshops to present results of seminars/works Release of
further analysis hop organized Funds

4.8: Organize dissemination ♦ No. of ♦ Workshop Report Commission Timely


seminars/workshops to present seminars/works Release of
results of further analysis. hop organized Funds
4.9 ♦ One ♦ Signed contract Commission /UNFPA Annual Continued
Recruit an international adviser on Demographic Donor
demographic analysis (reference to CTA) Support
/Analyst/Adviser
recruited
4.10 ♦ population ♦ Projection Monographs CD
Undertake population projections projections ♦
conducted
5 Strengthened Capacity of NPC to ♦ Database ♦ Proforma Invoices Commission Timely

79
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
Publish and Disseminate Established ♦ Published Reports Release of
Population Data ♦ Administrative, Funds
Statistical and
other Reports
Published and
Disseminated
5.1: Procure Database Equipment ♦ Number and ♦ Proforma Invoices Commission Timely
Type of Release of
Equipment Funds
Procured
5.2: ♦ Functional ♦ NPC Reports Commission Timely
Establish a comprehensive Population Database Release of
Database integrating data from the 2005 Funds
Census and other sources
Established
5.3: Publish Administrative, ♦ Administrative, ♦ Published Reports Commission Timely
Statistical and other Reports Statistical and Release of
other Reports Funds
Published and
Disseminated
5.4: Prepare effective dissemination ♦ Dissemination ♦ Dissemination plan Commission Timely
plan and package plan produced Document Release of
Funds
5.5: ♦ Workshop ♦ Workshop Report Commission Timely
Organize workshops on Conducted Release of
utilization of census data Funds

5.6: ♦ No and type of ♦ Distribution lists Commission Timely


Organise in-house orientation seminar on materials ♦ Six monthly report Release of
new dissemination plan Funds
produced and
distributed
5.7 ♦ Website updated ♦ Website visited CD/ITD

80
Output Activities Objectively Verifiable Means of Verification Responsible Party Timing Remarks
Indicators (MOV) (Risks &
(OVI) (RP) Assumptions)
Coordinate the maintenance on the ♦
website

6. Established Census ♦ 6 tribunals ♦ Court records NPC/Min of Justice


established
Tribunals to adjudicate on
census complaints

6.1 Constitute Census Tribunals ♦ 6 Census ♦ Court records NPC/Min of Justice


Tribunals
established

6.2 ♦ Field varification ♦ Field reports CD


Undertake field verifications of the undertaken
localities that are subject of dispute ♦

6.3 ♦ Defence Lawyers ♦ Contract papers CD


Recruit Defense Lawyers Recruited

6.4 ♦ Re-enumeration ♦ Reports of enumeration CD
Conduct re-enumeration of affected of affected
of areas
localities localities
conducted

6.5 ♦ ♦ CD
Publish Census Tribunal Reports

Monitoring and Evaluation Plan:

81
Census Cartography and GIS Component
Output Objectively Verifiable Indicators Means of Verification Responsible Party Remarks
Activities (OVI) (MOV) Timing Risks and
(RP) Assumption

1.0 Strengthened Capacity To Develop Human And Material Resources For Collection Mapping

1.1 Undertake an inventory of available maps and No of maps and equipment Inventory reports on shortfalls of Archive Unit Annually
cartographic equipment available required maps Cartography
Department
1.2 Prepare the map archives system No of trained staff and computers Equipment invoices and progress Cartography Annually
purchased reports Department
1.3 Rehabilitate the Printing and Reprographic Units Equipment in working order Contractor’s invoices and progress Commission Annually
reports
1.4 Rent accommodation for Cartography / GIS Contact and Enquiries to be made. Tenancy agreement. Commission Bi-
Laboratory Annually
1.5 Recruit an international adviser on census TORs prepared approval for post Resident Adviser in Post, Commission Once in 3
cartography and GIS given adviser/ Consultant Consultant on mission and report. years
recruited.

1.6 CST missions on census cartography

1.7.1 Train 2 CAD staff from each States in Digital 1Approval for courses. 1. Certificate of officers trained Commission Annually
Graphic Design 2. Number of officers trained per 2. duty assignment of trained
course and report officers.
1.7.2 Train 2 CAD offset press printers 1Approval for courses. 1. Certificate of officers trained Commission Annually
2. Number of officers trained per 2. duty assignment of trained
course and report. officers
1.7.3 Train 2 CAD lithographers 1Approval for courses. 1. Certificate of officers trained Commission Annually
2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.4 Train 40 CAD staff in Digital Cartography and 1Approval for courses. 1. Certificate of officers trained Commission Annually
GIS hardware 2. Number of officers trained per 2. duty assignment of trained

82
course and report officers
1.7.5 Train 2 CAD archivists in map library 1Approval for courses. 1. Certificate of officers trained Commission Annually
maintenance 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.6 Train 10 CAD senior officers in Network Servers 1Approval for courses. 1. Certificate of officers trained Commission Annually
2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.7 Train 4 CAD staff in Digital Cartography software 1Approval for courses. 1. Certificate of officers trained Commission Annually
2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.8 Undertake Study Tour 3 CAD senior officers and 1Approval for courses. 1. Certificate of officers trained Commission Annually
3 Commissioners in GIS management 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.9 Train 5 CAD senior officers in GIS development 1Approval for courses. 1. Certificate of officers trained Commission Annually
and management 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.10 Train 5 CAD senior officers in Advanced GIS 1Approval for courses. 1. Certificate of officers trained Commission Annually
Techniques 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.11 Train 10 CAD senior officers in Digital 1Approval for courses. 1. Certificate of officers trained Commission Annually
Cartography hardware 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.7.12 Train officers in GPS information processing and 1Approval for courses. 1. Certificate of officers trained Commission Annually
other software and process GPS data 2. Number of officers trained per 2. duty assignment of trained
course and report officers
1.8 Acquire base maps and high resolution imagery 1. List of agencies consulted and 11. Reports of available maps Commission Bi -
dates. from agencies. Annually
2. Approvals for map acquisition. 2. Proposed delivery dates of
imagery.
3. Contract agreements with 3. List of imagery delivered by the
agency(s) for satellite imagery agency(s).

1.9 Prepare a GPS Recording Manual and Grid 1. Draft copy of GPS Recording 1. Report on workshop for review Commission Once in a
Guides for states and LGAs Manual. of manual. Decade

83
2. Approval for printing of 2. Copies of manual printed.
manual.
3. Acquisition of UTM grid 3. Grid frames for states and
frames. LGAs.
1.10 Construct cartography / GIS laboratory complex Advert for tenders 1. Contract for construction. Commission
at the NPC new site in Abuja 2. Commissioning of building.
3. Transfer of equipment and
Carto staff to the laboratories
1.11 Hold administrative consultations with state Trip reports Schedules for training Commission Annually
offices on purchase of maps and verification of
cartographic work
1.12 Recruit 37 local cartographic software consultants
and 37 EAD local consultants for state offices

2.0 Establish Collection Mapping to an Internationally acceptable Standard for Maximum Utility in Demographic Analysis and Dissemination of Population Data:
2.1 Develop, print and distribute locality lists 1. Lists of localities by 1. Lists of demarcated localities Cartography Sept 2004-
after adoption during national workshops and Demarcators by LGA. from each LGA. Department Sept 2005
seminars 2. Approval for in-house 2. Report from in-house
workshop to compile locality lists. workshop.
3. Printing of locality lists. 3. No of copies of locality lists
available.
4. National workshops on locality 4. Final locality lists for each
lists. LGA.
2.2 Establish the EAD Training and Reference Approval for the review and the Membership of the Committee on Cartography June 1999-
Manual Review Committee Committee Revision Department May 2004
2.3 Conduct Workshop on revision of the Field Workshop held Revised EAD field manual Cartography April 2004
Manual Department

2.4 Conduct Pilot Enumeration Area 1. List of LGAs for pilot EAD. 1. Acquisition of materials, Commission July 2004
Demarcation (EAD), print and distribute the equipments and logistics.
Field Manual 2. Office preparation for pilot 2. Copies of maps, enlargements /
EAD. reductions for each LGA.
3. Names of overall coordinators
3. Trainings for pilot EAD. for each LGA and state director’s
certification of completion of
training.

84
4. Field returns from pilot EAD
4. Monitoring for pilot EAD.
2.5 Conduct 3 levels of EAD Training for 1. Approval for training. 1. Dates of training and list of Commission Sept 2004
Fieldwork participants.
2. Copies of maps, enlargements / 2. Names of supervisors and
reductions required for each LGA. monitoring officers in each LGA.
2.6 Acquire and distribute Equipment, Materials 1. List of local agents / overseas 1. Specifications and costs from Commission June 1999-
and Vehicles to HQRS, States and LGAs dealers consulted. agents / dealers. October
2. Approvals for acquisition of 2. Invoices of equipment and 2004
equipment and vehicles. vehicles delivered, and progress
reports
2.7 Maintain and rehabilitate cartographic, Equipment in working order Contractor’s / agent’s invoices Cartography May 2004-
printing and xerographic equipment and GIS Department Dec 2007
hardware
2.8 Prepare base maps at HQRS for states and Enlargement / reduction, assembly List of base maps sent / received Cartography October-
LGAs and printing for rural and urban and progress reports Department Dec 2004
areas
2.9 Recruit field staff and local consultants for Four demarcators and one List of names of demarcators, Commission October –
Enumeration Area Demarcation (EAD) supervisor recruited per LGA, one supervisors and local consultants November
resource person recruited per state 2004
2.10 Demarcate Enumeration Areas (EAs) in the EA maps produced by demarcators Field visits, report submissions, Commission Jan –July E.A.D Exercise
field feedback and meetings of 2005 must be
evaluation completed in July
2005.
2.11 Conduct 2 levels of GPS fieldwork training Approval for training and training Trained staff and GPS coordinates Cartography Aug 2004 E.A.D Phase II
and deploy GPS recording officers manual of localities and social amenities Department must be
completed in
September 2004.
2.12 Monitor and evaluate EAD in the field 1. Supervisors to visit demarcators Check lists and report forms Cartography Jan-July Continuous
2. State directors to visit LGAs Department 2005 funding by the
Government.
2.13 Draw EA maps at state level Production of EA maps at states Lists of completed EAs Cartography July 2004- Fair drawings of
offices Department September all EAs must be
2005 completed by
September 2005.
2.14 Retrieval of fair drawn EA maps and Fair drawn EA maps brought to Lists of maps received Cartography July 2004-
materials from the field HQRS Department September

85
2005
2.15 Quality control of EAD field returns at Field returns (EA maps, control Check-lists completed Cartography Aug 2004-
HQRS forms and locality lists) checked Department September
2005
2.16 Enlargement / reduction and fair drawing of Production of SA maps Lists of SAs Cartography Aug 2004-
Supervision Area (SA) maps Department September
2005
2.17 Printing and distribution of EA / SA maps Five copies of each EA / SA map Lists of maps sent / received Cartography October
printed and sent to the field Department 2004-
September
2005
2.18 Continuous updating of EAs in each LGA Average of 30 EAs per LGA Updated EA maps Cartography July 2006
updated each year Department

3.0 Established and Developed Digital Cartographic Database and Geographic Information System:
3.1 Expand and renovate accommodation for the Larger and refurbished GIS Contractor’s invoices and progress Commission On-going
GIS laboratory laboratory reports

3.2 Acquire GIS hardware and software Agents / dealers contacted, and Invoices and equipment delivered Commission July 2004-
approvals for purchases March
2005
3.3 Recruitment and tenure of GIS Adviser and TORs prepared, approval for posts Resident Adviser in post, Commission July 2004-
cartographic consultancies (international) given, Adviser / consultant consultant on mission, and reports June 2006
recruited
3.4 Training of GIS personnel Approval for training courses, and Certificates of officers trained, and Commission October –
no of officers trained per course duty assignments of trained Dec 2005
officers
3.5 Digitizing / scanning of maps Computerisation of EA maps Trained staff, lists of maps Cartography Jan 2006-
completed and progress reports Department Dec 2007
3.6 Integrating geo-referencing on EA / SA maps UTM coordinates from GPS Geo-referenced GIS maps Cartography May 2006-
recordings integrated into EA maps Department April 2008
3.7 Link GIS to databases, to serve other Full development and operation of Functional GIS with databases and Cartography May 2006-
departments and the public the GIS maps and progress reports Department April 2008
3.8 Continual updating of databases EA database, locality lists Updated GIS and progress reports Cartography July 2006
database, EA maps, etc continually Department
developed

86
3.9 Aggregation and disaggregation of databases Manipulation of databases Viable GIS and progress reports Cartography July 2006
Department
4.0 Developed and Published National and Regional Thematic Maps of Population Data and a Gazetteer of Place Names of all Localties:
4.1 Compute areas (in sq.km) of all urban areas, Rural and urban areas / land and Lists of areas (in sq.km) available Cartography Jan 2006
LGAs and States water areas of LGAs and states are for compilation of report maps Department
computed (in sq.km) using GIS
software
4.2 Prepare different population parameter maps Production of maps showing Maps and graphs available Cartography July 2006-
and graphs of national interest for planning population density, population Department Dec 2007
distribution, social amenities, etc
4.3 Prepare maps for census reports Contents of census reports Maps and graphs included in the Cartography July 2006-
approved, and administrative and census volumes Department Dec 2007
thematic maps and graphs prepared
4.4 Produce national and sub-national Population National / regional administrative Population Atlases for the country Cartography Jan –Dec
Atlases and thematic maps for atlas and states prepared and published Department 2007
prepared
4.5 Compile and produce a gazetteer of place Committee to prepare the format Gazetteer available for use by Cartography Jan – Dec
names and make compilations by LGA government departments and Department 2007
public
4.6 Engage local consultant for the GIS Approval for the post received and Local GIS expert in post Commission Jan – Dec
component local GIS consultant recruited 2007.

87
MONITORING AND EVALUATION PLAN ITD
Activities Objectively Verifiable Means of Verification Responsible Timing Remarks
Indicators (MOV) Party (Risks &
(OVI) Assumptions)
(RP)

Output
♦ Number of ♦ NPC report NPC Bi-
1 To have Strengthened technical capability of NPC skilled and IPC annual
in IT, data processing, database development and trained staff. Training
networking ♦ Number of Agency
available
trained staff.
♦ Number and
types of
courses
attended
2.20 Train at least seven (7) IT staff on IMPS and ♦ Number of ♦ NPC Report IPC
CSPro trained staff.
International workshops
2.21 Train two (2) senior officers on Management ♦ Number of ♦ NPC Report RIPA Bi-
Information System trained staff. annual
1.3 Train Staff on OMR/OCR ♦ Number of ♦ NPC Report GAP / NCS “
trained staff. /DRS
1.4 Train sixteen (16) IT Staff on Networking and ♦ Number of ♦ NPC Report ITD “
Internet trained staff.
1.5 Organise IMPS and CSPro Local Workshops ♦ Number of ♦ NPC Report ITD “
trained staff.
1.6 Undertake Study tours ♦ Number of ♦ NPC Report ITD “
trained staff.
1.7 Conduct Workshops on Statistical Analysis ♦ Number of ♦ NPC Report ITD / CSD “
trained staff.
1.8 Train at least ten (10) IT Staff in Programming ♦ Number of ♦ NPC Report ITD “

88
Activities Objectively Verifiable Means of Verification Responsible Timing Remarks
Indicators (MOV) Party (Risks &
(OVI) Assumptions)
(RP)

Output
Courses trained staff.
♦ Number of data ♦ Census reports & ITD Quarterly
2 To have produced accurate and reliable files. Publications.
Census 2005 Data, statistical tables. ♦ Number of ♦ Users
statistical tables ♦ Feed back
produced
♦ Number of
databases
♦ Number of reports
2.1 Procure Computer Software ♦ Number and type ITD / ASD Bi-
of software ♦ NPC Report annual
procured
2.2 Design system, develop and execute software ♦ Percentage of ♦ NPC Report ITD Quarterly
for completion
processing 2005 census.
2.3 Procure Computer Consumables ♦ Number and type ♦ NPC Report ITD / ASD Quarterly
procured
2.4 Employ International Consultants/ Advisers. ♦ Number of ♦ NPC Report ITD/Dev. & Bi-
Adviser / partners annual
contracts
2.5 Construct DPC at Abuja ♦ Percentage of ♦ NPC Report ITD / ASD Monthly
completion
2.6 Provide Logistic support for ITD staff. ♦ Number of ♦ NPC Report ITD / ASD Quarterly
vehicles
procured
2.7 Rehabilitate seven (7) DPCs ♦ Percentage of ♦ NPC Report ITD / ASD Monthly
completion
2.8 Procure Computer, Hardware and Peripherals ♦ Number and type ♦ NPC Report ITD / ASD Bi-

89
Activities Objectively Verifiable Means of Verification Responsible Timing Remarks
Indicators (MOV) Party (Risks &
(OVI) Assumptions)
(RP)

Output
(Printers, procured annual
external storage, devices, scanners etc.)
2.9 Organise field visits to DPCs ♦ Number of visits ♦ NPC Report ITD / PAD Quarterly
2.10 Maintain Equipment ♦ Percentage of ♦ NPC Report ITD Monthly
operational
equipment
2.11 Procure OMR/OCR Hardware and Software ♦ Number of ♦ NPC Report ITD / ASD Monthly
and Design machine readable equipment
Census questionnaire (Pilot/Trial) installed
2.12 Procure OMR/OCR Hardware and Software ♦ Number of ♦ NPC Report ITD / ASD Monthly
and Design machine readable equipment
Census questionnaire (Census 2005) installed
2.13 Recruit and train data capturing staff ♦ Number of staff ♦ NPC Report ITD Bi-
and type annual
2.14 Employ Local Consultants ♦ Number of ♦ NPC Report ITD Bi-
Consultants annual
2.15 Recruit and train coding / editing staff ♦ Number of staff ♦ NPC Report CSD / ITD Bi-
and type monthly
2.16 Edit and Code (manual) ♦ Percentage ♦ NPC Report CSD / ITD Bi-
completed monthly
2.17 Capture data ♦ Percentage ♦ NPC Report ITD Bi-
completed monthly
2.18 Process data (Automated editing and ♦ Percentage ♦ NPC Report ITD Bi-
tabulation) completed monthly
♦ ♦

2.19 Produce Preliminary Census 2005 result ♦ ♦ NPC Report ITD / CSD/
PAD

90
Activities Objectively Verifiable Means of Verification Responsible Timing Remarks
Indicators (MOV) Party (Risks &
(OVI) Assumptions)
(RP)

Output
2.20 Produce Final Census 2005 result ♦ ♦ NPC Report ITD/ CSD/
PAD

3 To have generated relevant integrated databases • Number and ♦ NPC Report
type of
databases
• Number of
users accessing
the databases
• Number & type
of materials
3.1: Generate EA code / name database ♦ Percentage of ♦ Reports ITD / Carto. Monthly
EA included
3.2: Develop required databases ♦ Number and type ♦ Database ITD / CSD Quarterly
of databases ♦ Reports
♦ Percentage of
completion
3.3: Utilize and disseminate database ♦ Number of users ♦ Reports ITD / CSD / Quarterly
PAD
3.4: Develop Computer related dissemination ♦ Number and type ♦ Reports ITD / CSD / Quarterly
materials of material ♦ Correspondence PAD
produced
3.5: Develop indicators for Thematic mapping ♦ Number of maps ♦ Census Atlas ITD / CSD / Bi-
Carto annual
♦ Number of LAN ♦ NPC Web Site NPC Monthly
4 To have networked computing facilities in NPC, ♦ Number of file ♦ LAN log files ISP
established Internet connection and maintained server ♦ Activity reports
♦ Number &

91
Activities Objectively Verifiable Means of Verification Responsible Timing Remarks
Indicators (MOV) Party (Risks &
(OVI) Assumptions)
(RP)

Output
website percentage of ♦ Management
Internet users report
4.1: Connect Headquarters to Internet ♦ Number of LANs ♦ LAN log files ITD Quarterly

4.2: Connect DPCs to Internet ♦ Number of LANs ♦ LAN log files ITD Quarterly

4.3: Set Local Area Network at Headquarters ♦ Numbers of ♦ NPC Website ITD Quarterly
users
4.4: Set Local Area Network at Headquarters ♦ Numbers of ♦ NPC Website ITD Quarterly
users
4.5: Develop and maintain website ♦ Numbers of ♦ NPC Website ITD Monthly
users
5 Capture and process PES data

5.1: Capture PES data ♦ Percentage ♦ Report ITD Monthly


completed
5.2: Process PES data ♦ Percentage ♦ Report ITD Monthly
completed
5.3: Match PES and Census data ♦ Percentage ♦ Report ITD Monthly
completed

NIGERIA CENSUS (ADVOCACY): MONITORING AND EVALUATION PLAN


Ref. No. OUTPUT/ACTIVITIES OBJECTIVE VERIFIABLE MEANS OF VERIFICATION RESPONSIBLE PARTY TIMING REMARK

92
INDICATORS (OVI) (MOV) (RP)
Output 1.0 Strengthened capacity of 1. No. of trained skilled staff 1. PAD nominal roll Director and Deputy Annually
the NPC to undertake 2. No. of skilled staff available Director (PAD)
Advocacy and IEC
Activities
1.1 Establish Advocacy 1.No. of committees 1. Six monthly reports by {PAD) 1. PAD Director Twice yearly
and IEC committees established 2. Minutes of Committee 2. PAD state
within the overall 2. No. of persons in each meetings officers
census organization committees
1.2 Procure media Twice yearly
equipment for No of equipments PAD Director and
Headquarters and procured and distributed Inventory of the equipments Director (FA)
states offices.

1.3 Procure vehicles for No of functional vehicles Inventory of vehicles 1.PAD Director Annually
public enlightenment available. 2. Transport Division
tours No of vehicles procured
1.4 Train PAD officers 1.No of persons trained Training report PAD/CSD /ASD) Annually
2. No of courses attended Director
1.5 Study tours 1.No of persons send on Tour report PAD Director Annually
tour
2.No of tours undertaken
OUTPUT INCREASE AWARENESS, 1. Percentage increase in 1.Report of public opinion Director (PAD) Annually
SUPPORT AND level of awareness
2.0. PARTICIPATION IN THE 2. Change of attitude from research
CENSUS BY THE CIVIL X % to Y% 2. PAD have yearly report
SOCIETY, GROUPS AND 3. No. of Civil society
GENERAL POPULACE groups supporting census
2004
2.1 Conduct research on 1.No of CAAS report 1. CAAS report 1.Consultant, 2002/2004
public opinion about, submitted 2. PAD Director
and awareness of, the 2. Level of awareness
census reported

93
2.2 Conduct awareness 1. No of seminars 1. PAD six monthly report Director (PAD Twice a year
creation and conducted 2. Seminar report
sensitization seminars 2. No of people
reached
2.3 Produce and distribute No and type of 1. Distribution lists Deputy Director (PAD) Yearly
Advocacy and IEC Advocacy/IEC materials 2. Six monthly report
materials produce and distributed
2.4 Undertake 1.No. of tours undertaken 1.Advocacy/IEC tours report Deputy Director (PAD) Twice a year
Advocacy/IEC Tours 2. No. of places visited 2.Six monthly report
2.5 Establish Census No. of functional 1. List of callers Director (PAD) Twice a year
Hotline Telephone lines installed 2. Six monthly report
2.6 Place Paid No. of advert placed in Six monthly report Deputy Director Twice a year
Advertisements in the new papers. (PAD)
Media No of jingles aired
2.7 Organise Publicity and No of campaigns 1. Campaign report PAD public relations Twice yearly
public Enlightenment organised. 2. Six monthly report Unit
Campaign around key No of persons reached
events in the census
calendar

2.7.1 Publicity interventions for 1.No and types of Six monthly report PAD public relations Once in 2002
enumeration Area publicity activities unit
Demarcation
2.No of persons reached

2.7.2 1.No of workshops 1. Workshop report Director (PAD) Once in 2005


Promote Data Users organised 2. Six monthly report

94
producers workshop 2.No of users in
attendance
2.7.3 Publicity intervention for 1.No and types of Six monthly reports Public Relation Unit Twice yearly
1st Pretest publicity activities
2.No of persons reached
2.7.4 Publicity intervention for 1.No and types of Six monthly reports Public Relation Unit Once in 2003
2nd Pretest publicity activities
2.No of persons reached
2.7.5 Publicity intervention No and types of publicity 1.Six monthly reports Director /ASD Annually
on recruitment and interventions 2.list of applicants
training of field staff
2.7.6 Publicity interventions 1. No of organisation Six monthly reports Director (PAD), Twice yearly
for logistic and individuals Chairman office
arrangement for census supporting logistic
2004 arrangement
2. No and types of
publicity
interventions
2.7.7 Publicity intervention for 1.No and types of Six monthly reports Public Relation Unit Once in 2004
trial census publicity activities
2.No of persons reached

2.7.8 Publicity for actual 1.No and types of Six monthly reports Public Relation Unit Twice yearly
census enumeration publicity activities
2.No of persons reached

2.7.9 Publicity for post 1.No and types of Six monthly report Public Relation Unit Once in 2005
enumeration survey publicity activities
2.No of persons reached

95
OUTPUT Strengthened Support 1. Amount of 1.No of AIEs Director (PAD) Twice yearly
3:0 And Commitment Of allocations 2. Annual budget statements
Political Leaders For 2. Frequencies of 3. Six monthly reports
Conduct Leaders positive policies
statement
3. Timely release of
funds
3.1 Organise meeting to 1. No of Six monthly reports PAD Director & Twice a year
secure the firm meetings/contacts Director (FA)
commitment of 2. Government
government to conduct pronouncement
census
3.1.2 Develop and 1. No of meetings/contacts Six monthly reports PAD Director & Once a year
implement Advocacy 2. Government Director (FA
strategies to ensure pronouncement
Sustained Government
commitment
3.2.1 Facilitate the Existence of functional NPC files on Pro-population Public Relations Unit Twice yearly
establishment of pro- Pro-population parliamentary caucus
population parliamentary parliamentary caucus
caucus. (in the new
NASS)

3.2.2 Organise meetings and 1.No of meetings 1. Six monthly report Director (FA) & Annually
contacts with government 2. Yearly allocations 2. A.I. E Director (PAD)
to secure adequate
budgetary provisions for
census 2004

3.2.3 Organise meeting to 1. No of meetings Six monthly report Public Relations Unit Twice a year

96
secure political with assemblies NPC files on Assemblies and Deputy Director
commitment of National 2. No of deliberations (PAD)
and state Assemblies on census 2004
towards census 2004
3.3 Organise meetings act 3. No of meetings Six monthly report Public Relations Unit Yearly
conduct lobby to secure with assemblies NPC files on Assemblies and Deputy Director
parliamentary assent 4. No of deliberations (PAD)
for 2004 census on census 2004
3.4 Organise meetings with 1.No of meetings 1.Six monthly report Public Relations Unit & Twice a year
State Governors and organised 2.Speeches and addresses Director (PAD)
Ministers 2.No of governors and
ministers reached
3.Pronouncement made
3.5 Organise meetings 1.No of meetings 1.Six monthly report Commissioners/State Twice a year
with Local organised 2.Minutes of meetings Directors
Government Chairmen 2.No of Chairmen & 3. NPC files on LGAs
and Secretaries Secretaries reached
3. Pronouncement made
3.6 Organise meetings with 1.No of meetings 1.Six monthly report Commissioners/State Twice a year
Traditional Rulers organised 2.Minutes of meetings Directors
2.No of Chairmen & 3. NPC files on LGAs
Secretaries reached
Pronouncement made

Output Increase Resources 1. Percentage increase in 1.Six monthly report Director (PAD) and Director Twice yearly
4.0 contribution by resources from donors 2. PAD file on donors and (FA)
communities, Donors and 2. No of communities, international organisation
organise private sector for donors and organise
the 2004 population and private sector
Housing Census contributing resources
toward the census

97
4.1 Organise 2 meetings 1. No of donors met 1.Six monthly report PAD Director Twice yearly
with international 2. Pronouncement by 2. Meeting report
donors to secure their donors 3. NPC file on donors
support

4.2 Organise five lunch/dinner 1. No of meeting 1.Six monthly report PAD Director Twice yearly
meetings with Executives in 2. No of persons met 2. Meeting report
the oil industries, 3. Promises made by 3. NPC on donors
manufacturers and the them
Commercial sector
4.3 Participation at 4 1. No of trade fairs 1. Register of Visitors Director (PAD) Four times
international trade fairs. participated 2. Report of participation annually.
2. No of exhibitions 3. Six monthly report
3. No of visitors to NPC
stand.
4.4 Establish partnership with No of professional 1.Six monthly report PAD Director Twice yearly
professional associations association established 2. NPC on professional
partnership with. association

4.5 Establish follow-up No of pledges redeemed 1. Six monthly report Director (AF) & PAD Twice yearly
mechanisms to redeem 2. File on pledges and Director
pledged assistance redeemed
Output 5.0 Enhance Partnership with 1.No of seminars with media 1. Papers presented by PAD Director Four times a year
the media to ensure their 2. No of press briefings Chairman
support and avert negative 3. No of press conferences 2. Six monthly report
publicity
5.1 Develop information
packages for the press
5.2 Organise quarterly press 1. No. of press briefings Six monthly report Director (PAD) Four times a year
briefings
5.2 Courtesy calls, on media Six monthly report DD (PAD) Four times a year
houses by 1. No of visits to media
chairman/Commissioners houses

98
2. No of media houses
visited
5.3 Organise briefings for 1. No of briefings Six monthly report DD (PAD) Two time a year
identified media 2. No of Gatekeepers in
“Gatekeepers” attendance
5.4 Organise (luncheon) 1. No of luncheon Six monthly report DD (PAD) Annually
briefings for decision 2. No of decision
makers in the media makers in
attendance
5.5 Hire a Consultant to Consultant hired. Appointment letter issued. Directors ASD/PAD Once in 2004.
package and produce
census results in
appropriate format

Output 6.0 Increase Dissemination 1.Percentage increase in 1.Six monthly report PAD Director Yearly
and Utilization of census organisations reached 2.File report on dissemination
data among potential end and utilizing the data and utilization of census
users 2.Change from attitude of
assumption of figures to
actual census figures from
NPC
3.No of organisations
making use of the figures
6.1 Disseminate census 1.No of stakeholders that got 1.Six monthly report PAD Director Twice yearly
results to stakeholders the result 2.File on dissemination of
2.No of stakeholders using census result
the result
6.2 Promote dissemination of 1.No of organisations using 1.Six monthly report PAD Director Twice yearly
census data to the general the Data 2File on dissemination of census
public Continuous briefings of
Commissioners 2.No of organisation data
requesting for the data
6.3 Conduct users/producers of 1.No. of workshops 1.Workshop report Director (PAD) & Director 4 four time a year
Data/Workshop 2.No of users in attendance 2.Six monthly report (CSD)

99
100
CHAPTER TWELVE: CENSUS OPERATIONS - BUDGET JUSTIFICATION
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

At $160,000 consolidated per annum at N130 per US$1 for 3 years = $480,000 $480,000
1.1 Recruit Chief
Technical Adviser
(CTA)*

1.2a Establish Census


Committees

1.2b Facilitate A provisional sum of $400,000 is provided for advocacy to facilitate speedy enactment of census legislation by the National $400,000
enactment of Assembly
census legislation

1.3 Train Staff (13a) Training on sampling and statistical methods for 50 NPC staff for 4 weeks. $98,758
Estimated budget for the training:
- Local travel for 50 staff at $133 per person = $6,650
- Per-diem for 28 days for 50 staff at $62/day = $86,800
- Training facilities & materials = $4,423
- Miscellaneous/Contingency = $885
1.3b Train Staff 13b) 3 Staff for course on sampling and statistical methods at CSTAA $27,536
Course fee @ $3,538 per staff = $10,614
Return airfare for 3 persons @ $1,327 x 3 =$3,981
Per-diem for 3 persons @ $133 per day for 28 days for 3 persons =$11,172
Terminal Expenses = $1,769

$27,536
(13c) 3 staff for course on sub-national population projections for planning at IPC, Washington DC, USA. Course fee @
$3,538 per staff = $10,615
Return Airfare for 3 persons @ $1,327 = $3,981
Per-diem for 3 persons @ $133 per day for 28 days
= $11,172Terminal Expenses = $1,769

101
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

(13e) 3 staff for course on Building an integrated Data Dissemination System at IPC, Washington DC, USA. Course fee @ $24,884
$2,654 per staff = $7,962
Return Airfare for 3 persons @ $1,327 = $3,981
Per-diem for 3 persons @ $133 per day for 28 days = $11,172
Terminal Expenses = $1,769

(13f) two staff will be sent to the University of Michigan, USA, for training on Analysis of complex sample survey data. $27,279
Course fee around $3,538 @2=$7,076
Return Airfare at $1,769@2=$3,538
DSA at $133 per day for 56 days
= $7,431x2=$14,896
Terminal expenses $1,769

13g) Two staff will be sent to the University of Michigan, USA, for training on Sampling techniques.
Course fee around $1,769 x 2 = $3,538
Return Airfare for $1,769 x 2 = $3,538
DSA at $133 per day for 56 days for 2
= $7,431x2=$14,862
Terminal expenses = $1,769
$23,708

(13h) Training on current methods of demographic data analysis for the further analysis team, for 30 staff for 4 weeks $60,493
Estimated budget for the training:
- Local travel for 30 staff at $133 per person = $3,990
- Per-diem for 28 days for 30 staff at $62/day = $52,080
- Meeting facilities & materials = $3,538
- Miscellaneous/Contingency = $885

(13i) Training on data collection and interviewing techniques, by CTA, Other staff for 30 staff for 4 weeks $60,493
Estimated budget for the training:
- Local travel for 30 staff at $133 per person = N3,990
- Per-diem for 28 days for 30 staff at $62/day = $52,080
- Meeting facilities & materials = $3,538
- Miscellaneous/Contingency = $885

102
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

1.4 Conduct About 150 participants are expected to attend the 2 day workshop.
Users/Producers of - Hiring of workshop Hall for 2 days = $1,769
Data Workshop - Tea/Coffee break for 150 participants @ $133 for 2 days = $398
- Stationery for workshop = $885
- Publicity, Media announcement = $885 $51,529
- Fueling of vehicles = $4,423
- Per-diem for 4 workshop Consultants @ $88 per night (for two nights) = $704
- Local travel for 150 participants at $133 per staff = $19,904
- Per-diem for 150 participants at $88 per night for 2 nights = $26,538

1.5 Procure equipment Ten (10) computers & peripherals to be used for census activities
for office Establish e-mail in Census Division
automation and One (1) HP LaserJet 6Si Printer $22,115
census operations Two (2) 4.2 GB Jazz Drive (read write) & 5 blank Cartridges
with accessories One (1) Fax Machine $22,115 IS BUDGETED
SEE
1.6 Procure project Two (2) 4-Wheel Drive Land Cruiser LOGISTIC
vehicles Two (2) Peugeot 504 Station Wagon S
BUDGET

1.7 Undertake Study Tour to Developed country for 7 days by 10 persons


Tours to Return airfare @ $1,769 each = $17,690
Developed and Per-diem @ $133 per day x 7 days x 10 = $9,310
Developing Terminal Expenses $885
country. = $27,885

Tour to developing country for 7 days by 10 persons

103
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Return airfare @ $1,327each = $13,270


Per-diem @ $133 per day x 7 days x 10 = $9,310
Terminal Expenses = $885
= $23,465

Total $51,350

1.8 Convene NPC- 150 National will attend; DSA, Cost of airfare, material plus incidentals for 150 persons & logistics for workshop $53,077
Private sector organization @ $53,077 each.
meeting to seek
assistance for
Census
1.9 Conduct Research
and Produce Reports
on Special Population

1.10 Compile List of


Historical Events as
an aid to better
quality age data

$28,750
2.1 Prepare/conduct Venue for 3 days = $3,000
seminars on Draft Per diem for 50 officers x 4 days x $80 = $16,000
Census Documents Transportation @ $100 x 50 = $5,000
Lunch – Tea Break @ $2,750
Stationeries @ $2,000
2.2a Prepare Analysis
plan

104
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

2.2b Prepare Tabulation


plan and develop
coding manual

2.5 Procure Census For pre test materials, including bags, manuals of instruction, stationery etc = $1,968,525 $2,160,833
Documents and For 500,000 ORC forms at $0.38 per 1 = $190,000
materials for First A provisional sum of $885 is made for materials $194,615
Pretest.

2.7a Undertake other Field identification of sample EAs = $8,846


preparatory field Procure other Stationery like biros, pencils, etc = $4,423 $13,269
work activity for
first pretest

2.7b Recruit and train Training the Trainers


staff for the first I) Per diem for trainers (14), and Training Officers (500),for 5 days at @ $88 each ($88 x 514 x 5) = $226,160
Pretest ii) Transport for Trainers and Training Officers (514), @ $106 each (106 x 514) = $54,484
iii) Lunch allowance for (ii) above @ $9per day for 5 days ($9 x 514 x5) = $23,130
Total1 = $303,774

Training of Enumerators/Supervisors at LGA Level


I) Lunch allowance for enumerators ($4 x 16,000 x 7 days) = $448,000
ii) Return transport fare for enumerators @ $4 each ($4 x 16,000 x 1) = $64,000
iii) Training allowance for enumerators @ $18 per enumerator ($18 x 16,000) = $288,000
iv) Lunch allowance for Supervisors ($6 x 3300 x 7) = $138,600
v) Return transport fare for Supervisors @ $4 each ($4 x 3300 x 1) = $13,200
vi) Training allowance for Supervisors @ $22 per Supervisor ($22 x 3300) = $72,600
vii) Allowance for Trainers from Headquarters @ $88 x 514 x 7 = $316,624
viii) Return Transport fare for Trainers from Headquarters @ $106 x 514 = $54,484
Total2 = $1,395,508

105
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Total1 + Total2 =
$1,699,282

2.8 Conduct the I) Honorarium for Supervisors @ $71 each ($71 x 3300x1) = $234,300
Pretest ii) Honorarium for Enumerators @ $49 each ($49 x 16,000x1) = $784,800
iii) Per diem & Transport for 514 Observers @ $9 & $106 each respectively ($9 x514x5) + (106 x 514) = $59,110
iv) Per diem & transport for 20 Principal Officers for monitoring ($88 x 20 x 5) + ($106 x 20) = $10,920
v) Per diem & transport for 37 State Directors for monitoring ($88 x 37 x 5) + ($106 x 37) = $20,202
vi) Per diem & transport for 37 State Commissioners for monitoring ($133x37x5) +($133x37) = $29,526
Per diem & transport for Director-General for monitoring ($133x5) + 150 = $815
$1,140,712
Per diem & transport for the Chairman for monitoring ($177x5) + 154 = $1,039

Total = $1,140,712

2.9 Train manual


Coders and Editors
2.10 Undertake coding
and editing of Pre
test Census and
PES
Questionnaires

2.11a Coordinate data


capture and data
processing and
conduct analysis
Pre-test data

106
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

2.11b Produce and


Submit to
Commission
Report of the Pre-
Test

2.12 Conduct Review


Workshop on 150 Participants will attend; DSA, Cost of airfare, material plus incidentals for 150 persons & logistics for workshop
Census organization $53,077
instruments,
methodology and
procedures
2.13 Prepare a
tabulation and
logistics plan for
Trial Census and
PES

2.14 Undertake other


preparatory field Field identification of sample EAs = $2,212
work for the Trial $2,212
Census and PES.

2.15 Procure Trial


Census Materials Forms: About 1,656,875 OCR/OMR NPC 01 & other Forms @ $0.38= $637,260

Other materials
40,000 Enumerators Manuals and 5,000 Supervisors Manuals=$247,050
Other Stationery Items = $2,274,492

Freight =$176,923
$3,335,725
Total = $3,335,725

107
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

2.16 Recruit and Train Training of Trainers


Field Staff for the i) Per diem for 30 Trainers @ $76.92 each 76.92 x 30 x 3) = $6,923
Trial Census ii) Transport @ $106.15 each ($106.15 x 30) = $3,185
iii) Lunch allowance for (ii) above @ $8.85 per day (8.85 x 30 x 3) = $796
iv) Lunch allowance for additional 20 Officers from the headquarters @ 8.85 per day (8.85 x 20 x 3) = $531

Training of Facilitators and other Trial Census Functionaries


Assumptions:
5% of 350,000 EAs =17,500 EAs
No. of Enumerators = 35,000 (2 per EA) + 10% Reserve = 38,500
No. of SAs, 5 EAs per SA = 3,500

No. Supervisors =3,500+ 10% Reserve=3850


Total Trainees = 42,350
Facilitators needed for training at 40 pupils per class=1060
Trainers of facilitators at 40 facilitators per classroom=26

Assumptions for trial Census PES= 5% of selected EAs =875


No of Enumerators=1750+175=1925
Supervisors=192

Training of Facilitators who will train the 42,350


Trial Census Functionaries for 5 days at State Headquarters. The total number of facilitators will be 1060. The Facilitators
will include LGA Comptrollers, selected headquarters and state/LGA Office Staff and others recruited from the ranks of
school teachers in the respective states.

Transport allowance for Facilitators @ $17.69 each (17.69 x 1060) = $18,754


Lunch allowance for Facilitators @ $8.85 each (8.85 x 1060 x 5 days) = $46,905
Honorarium for Facilitators @ $88.46 each (88.46x1060) = $93,768
Per diem for Trainers (40) @ $88.46 each per day per trainer (40 x 88.46 x 5) = $17,692
Transport for Trainers @ $132.69 per trainer (132.69x40) = $5,308
Hall rental at 10 halls per state ($88.46 per state) = $88.46x37 = $3,273
Fueling of vehicles @ $88.46 per state (88.46x37) = $3,273
Contingency @ $88.46per state = 88.46 x 37 = $3,273

108
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Training of Enumerators/Supervisors at LGA Level


i) Lunch allowance for enumerators ($4.42 x 38500x 8days) = $1,361,360
ii) Return transport fare for enumerators @ $4.42 each (4.42 x 38,500 x 1) = $170,170
iii) Training allowance for enumerators @ $17.69 per enumerator (17.69 x38500 ) = $681,065
iv) Lunch allowance for Supervisors ($6.19 x 3850 x 8days) = $190,652
v) Return transport fare for Supervisors @ $4.42 each (4.42 x 3850x 1day) = $17,017
vi) Training allowance for Supervisors @ $22.12 per Supervisor (22.12 x3850 ) = $85,162
vii) Per diem for 37 Officers from Headquarters @ $88.46 x 37 x 8 days = $26,184 $2,703,881
viii) Return Transport fare for 37 Officers from Headquarters @ $132.69 x 37 = $4,909

Total = $2,703,881

2.17 Conduct the Trial i) Honorarium for Supervisors @ $70.77 each (70.77x3850) = $272,465
Census and PES. ii) Honorarium for Enumerators @ $48.65 each (48.65x38500) = $1,873,025
iii) Per diem & Transport for 37 Observers @ $88.46 each (88.46x37x8) + (106.15 x 37) = $30,112
iv) Per diem & transport for 20 Principal Officers for monitoring ($132.69x20x8) + (132.69x20) = $23,884
v) Per diem & transport for 37 State Directors for monitoring (88.46x37x5) +(106.15x37)= $23,884
vi) Per diem & transport for 37 State Commissioners for monitoring ($132.69x37x5) +(132.69x37) = $20,293
Per diem & transport for Director-General for monitoring ($132.69x1x5) + $132.69 = $796
Per diem & transport for the Chairman for monitoring ($176.92x1x5) +$153.85 = $1,038

Post Enumeration Survey (PES) $2,226,668


i) Honorarium for Supervisors @ 70.77 each (70.77x192) = $13,587
ii) Honorarium for Enumerators @ $48.65 each (48.65x1925) = $93,651
iii) Lunch allowance for Supervisors @ $6.19 per Supervisor (6.19x192x3days) = $3,565

109
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

iv) Lunch allowance for Enumerators @ $4.42 per Enumerator (4.42x1925x3days) = $25,543
Transport allowance for supervisors at $4.42 each =575x192=$849
Transport allowance for enumerators at $4.42 each =4.42x1925=$8,413
v) Per diem & transport for Principal Officers of the Commission for field monitoring for 7 days for 250 Officers @ $88
(88x250x7) = $154,000
Officers @ $88.46(88.46x250x7) = $154,808
vi) Transport @ $132.69 each ($132.69x250) = $33,173
vii) Fueling in the States @ $884.62 x 37 States = $32,730
viii) Contingency allowance @ $884.62 x 37 States = $32,730

$399,060
2.18 Train manual
Coders and Editors

2.19 Undertake coding


and editing of Trial
Census and PES
Questionnaires

2.20 Coordinate data


capture and data
processing and
conduct analysis of
trial Census and
PES data

110
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

2.21 Produce and


Submit to
Commission
Report of the Trial
Census and PES

2.22 Evaluate Trial


Census and PES A provisional sum of $17692 is made
results at in-house $17,692
workshop

2.23 Undertake
verification Per diem & transportation for 74 Officers to the States for a total of 30 days over the duration of the EAD exercise. 74 x $88
exercise for x 30 days = $196,385 $216,023
oversize/undersize Transportation for Officers at $265 per Officer 74 x 265 = $19,638.
EAs Total Cost to be spread over 2 years

3.1 Procure and Design, printing, packaging & guaranteed readable 25,000,000 Population & Housing Census Household OCR/OMR
Distribute to States Questionnaires, 1,500,000 PES Questionnaires, & 1,000,000 other Control Forms for a total of 27,500,000 forms at N50 per
Census and PES form = $10,576,923 $10,576,92
Materials 3
Also 800,000 Enumerators Manuals & 80,000 Supervisors Manuals. A sum of $4,831,200 is provided.

Other Stationery items including biros, pencils, folders, etc, a provision of $12,936,115 is made.

Distribution of Census & PES materials: 37 Officers to distribute materials to States (37 x 88 x 3 days) = $9,819
Return transport fare for the Officers ($106x37) = $3,928

Cost of freight for all census materials: a provisional sum of $1,769,231 is made.

Total2 = $1,782,978

111
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

$19,550,29
3

3.2 Recruit Field staff Conduct Recruitment Interview for Chief/Principal Training Officers
for the Census and
PES I) Zonal Interviews to recruit the above Officers for States in each Zone (per diem/transport for interview teams)
ii) State and LGA interviews to recruit Supervisors and Enumerators (per diem/transport for the interview teams) $885 per
state=$32,731

3.3a Train Field staff for


the Census and Assumptions
PES No. Of EAs nationwide = 350,000 (est)
No. Of Enumerators (2 person enumerator team plus 10% reserve = 770,000
No. of Supervisors (a supervisor per 5 EAs plus 10% reserve) = 77,000
Total Trainees = 847,000
Facilitators needed for training at 40 pupils per classroom = 21,175.

(A) In-house training of headquarters technical staff, State Directors & other most senior Staff for a total of 100 Officers
who will be trainers at (B) level. The training will hold in Abuja/Lagos. The training will last for 4 days. [The Officers
would have acquired enough knowledge from previous trainings]
Per diem: $88 per diem per day for 4 days for 100 Officers (88x4x100) = $35,385
Transport: $133 per staff = 100x150 =$13,269
Tea break: $2 per day per staff = 2x100x4 = $708
Sub-Total = $49,362

(B) Training of Chief & Principal Training Officers & State Directors in the States to last for 5 days. For a total of 37 CTOs,
774 PTOs, 37 State Directors (848 Officers) who will be trainers at level below
Per diem: @$88 per diem per day for 5 days (848 x 88 x 5) = $375,077
Transport: @$18 per Officer = (2,300x848) = $15,003
Per diem for Trainers $88x100 trainers x 5 days = $44,231Transport for Trainers at $88 per Trainer = (133 x 100) = $13,269
Fueling of Vehicles @ $88 per State (88x37) = $3,273

112
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Hall Rental at $88 per day per State (88x37) = $3,273 x 5days=$16,365
Per diem & transport for 37 State Commissioners for monitoring ($133x37x5) +$133x37= $29,458
Per diem & transport for Director-General for monitoring (133x1x5)+133 = N103,500

Per diem & transport for the Chairman for monitoring ($177x1x5)+177 = $1,062
3.3a Train field staff for (C) Training of Facilitators who will train the 847,000 Census Functionaries for 5 days at State Headquarters. The total
the Census and number of facilitators will be 21,175. The Facilitators will include LGA Comptrollers, selected headquarters and state/LGA
PES Office Staff and others recruited from the ranks of schoolteachers in the respective states.

Transport allowance for Facilitators @ N2300 each (2300x21,175) = N48,702,500


Lunch allowance for Facilitators @ N1,150 each (1150x21,175x5 days) = N121,756,250
Honorarium for Facilitators @ N11,500 each (11,500x21,175) = N243,512,500
Per diem for Trainers (948) @ N11,500 each per day per trainer (948x11,500x5) = N54,510,000
Transport for Trainers @ N17,250 per trainer (17,250x948) = N16,353,000
Hall rental at 20 halls per state (N23,000 per state) = 23,000x37 = N851,000
Fueling of vehicles @ 11,500 per state (11,500x37) = N425,500
Contingency @ N11,500 per state = 11,500 x 37 = N425,500

3.3 Training contd


D) Training of Supervisors for 6 days. 77,000 Supervisors will be trained by 1925 Facilitators from those trained above in
the State headquarters.
Transport allowance for 1925 Facilitators @ N2,300 each (2300x1925) = N4,427,500
Lunch allowance for 1925 Facilitators @ N805 per day each (805x6daysx1925) = N9,297,750
Honorarium for Facilitators @ N11,500 each (11,500x1925) = N22,137,500
Transport allowance for Supervisors @ N1,725 per Supervisor (1725x ) = N132,825,000
Lunch allowance @ N1,725 per Supervisor (1725x77,000) = N132,825,000
Training allowance per Supervisor @ N1,725 each (1725x77,000) = N132,825,000

Hall rental @ $9 each for 165 Halls per state ($1,460 per state) =$1,460x37 = $54,006
Fueling of Vehicles at $885 per state ($885x37) = $32,731
Contingency $885 per state ($885x37) = $32,745

113
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Per diem & transport for Monitoring Officers from the headquarters. 1/4 of 948 Officers will participate in monitoring this
level of training about 237 Officers. The rest will monitor the Enumerators training (711).
Per diem for 237 Officers @ $88 per day for 6 days (237 x 88 x 6) = $125,792
Transport for 237 Officers @ $133 per Officer (237 x 133) = $31,448

(E) Training of Enumerators for 7 days. 770,000 Enumerators will be trained by 19,250 Facilitators (1925 trained
supervisors) from those trained in D above The training will be in LGAs.
Transport allowance for 19250 Facilitators @ N2,300 each (2,300x19250) = N44,275,000
Lunch allowance for 19250 Facilitators @ N805 per day each (805x7daysx19250) = N108,473,750
Honorarium for Facilitators @ N11,500 each (11,500x19250) = N221,375,000

Transport allowance for Enumerators @ N345 per Enumerator (345x770,000)=N265,650,000


Lunch allowance @ 230 per Enumerator (230x7x770,000) = N1,239,700,000
Training allowance per Enumerator @ N1,150 each (1150x 770,000) = N885,500,000

Transport for 37 Commissioners at $133=$133x37= $4,910


Per diem for 37 Commissioners at $133 x 7x 37=$34,367
Transport for D-G at $133
Per diem for D-G @ $133 x 7= $929
Transport for Chairman @ $18
Per diem for Chairman @ $177 x 7=$1,238

3.3a Training contd

Hall rental @ 752 Halls per state ($4,423 per state) = $4,423x37 = $163,654
Fueling of Vehicles at 575,000 per state ($4,423x37) = $163,654
Contingency $4,423 per state ($4,423x37) = $163654

114
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Per diem & transport for Monitoring Officers from the headquarters. 2/3 of 948 Officers (711) will monitor this training.
Per diem for 711 Officers at $88 per day for 7 days ($88x7) = $440,273
Transport for 711 Officers at $133 = $133 x 711 = $94,344

Transport for 37 Commissioners at $133=$133x37=$4,910


Per diem for 37 Commissioners at $133 x 7 x 37=$34,367
Transport for D-G at $133
Per diem for D-G @ $133 x 7=$929
Transport for Chairman @ $177
Per diem for Chairman @ $177 x 7 = $1,238 $31,307,34
7

Total for 3.2 and 3.3 = $31,307,347


3..3b Identify, accredit A provisional sum of $250,000 is provided for honorarium, per diems, and transport for these observers.
and deploy $250,000
International and
Local Observers
for Census
monitoring
3.4 Conduct
Population and Honorarium for Supervisor @ N9,200 each ( 9200 x 77,000 ) = N708,400,000
Housing Transport & lunch allowance for Supervisors @ N2,875 per Supervisor (2875 x 77,000) = N221,375,000
Enumeration Transport allowance for Supervisors (75%) to be moved on a North-South and South-North basis @ N8,050 per Supervisor
(57,750 x 8050) = N464,887,500

Honorarium for Enumerators @ N6,325 each (6325x770,000) = N4,870,250,000


Transport & lunch allowance for Enumerators @ N1,150 per Enumerator (1150 x 770,000) = N885,500,000

Transport & per diem for Chairman, D-G, Commissioners and Principal Officers of the Commission for field monitoring for
10 days for 1,000 Officers at $88 per day; per diem = 1,000x10x100 =$884,615
Transport $133 x 1,000 = $132,692

115
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

Fueling in the States: $8,846 per State ($8,846x37) =$327,308


Contingency allowance @ $8,846 per State ($8,846x37) = $327,308 $56,676,09
6

3.5 Conduct Post


Enumeration
Survey (PES) The PES will be conducted on 2% of 350,000 EAs i.e. 7,000 EAs.
No. of Enumerators required = 14,700 (includes 10% reserve)
No. of Supervisors = 1540
No. Of Observers/Field Monitors from Commission & outside = 500

Honorarium for Supervisor @ N10,350 each (the PES Questionnaire is longer and more difficult to supervise) (10,350 x
1540) = N15,939,000
Transport & lunch allowance for Supervisors @ N2,300 per Supervisor (2300x 1540) = N3,542,000

Honorarium for Enumerators @ N6,900 each (6900x14,700) = N101,430,000


Transport & lunch allowance for Enumerators @ N1,725 per Enumerator (1725 x 14,700) = N25,357,500
$1,828,411
Transport & per diem for Chairman, D-G, Commissioners and Principal Officers of the Commission for field monitoring for
7 days for 500 Officers at $88 per day; per diem = 500x7x$88= $309,615
Transport $133 x 500 = $66,346
Fueling in the States: $4,423 per State ($4,423x37) =$163,654
Contingency allowance @ $4,423 per State ($4,423x37) = $16,365

116
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

3.6 Retrieve Census


and PES Per diem for Retrieval Officers (37) from States to the DPCs for 7 days (4 for Census, 3 for PES) at $88 per Officer for 7
documents from days (7 x $88 x 37) = N2,978,500
the field
Per diem for Drivers (37) and Police Officers (37) accompanying the materials at $35 per Officer per day ($35x7x74) =
$18,329
$90,337
Fueling of Vehicles at $885 per State (37x $885) = $32,731
Contingency at N57,500 per State (37x$442) = $16,365

4.1a Prepare Edit Rules Estimated budget for the Edit Rules Workshop:
- Local travel for 15 staff at $133 per person = $837
- Per-diem for 10 days for 15 staff at $62/day = $9,288 $17,821
- Training facilities & materials = $4,423
- Miscellaneous/Contingency = $885
-1 CST Adviser = $885, Airfare
Per Diem $133 x 10 = $1,327
Terminal = $177

4.1b Validate Quality of


Computer editing
and set limits of
Error Tolerance

4.1c Train manual


Coders and Editors

117
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

4.2 Undertake coding


and editing of
Census and PES
Questionnaires

4.3a Coordinate the


Processing and
analyse Census and
PES data

4.3b Submit to
Commission
Preliminary Report
of 2005 Census

4.3c Produce and


Submit to
Commission Final
Results and Report
of 2005 Population
and Housing
Census and PES
4.4 Develop analytical
plan and format of
presentation of
report.

118
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

4.5 Conduct further


analysis of In-house and commissioned Experts A provisional sum of 88,462 is provided for writing workshops, consultant fees etc.
Population and $88,461
Housing Census
and PES data

4.6 Organize in-house A provisional sum of $53,077 for stationery and other sundries $53,077
Report Writing
Workshops

4.7 Organize National


Seminar/workshop A provisional sum of $176,923is made.
on Census Report $176,923

4.8 Organize national One National Dissemination Seminar /Workshop at $53,077. $53,077
dissemination
Seminars/worksho
ps to present results
of further analysis

4.9 Recruit See Activity 1.1 See


Demographic Activity
Analysis Expert 1.1

4.10 Undertake
Population
Projections

119
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

5.1 Procure Database


Equipment Development and training. A provisional sum of $88,462 is made including procurement of 5 high speed computers
$88,462

5.2 Set up a
Comprehensive
Population
Database

5.3 Publish Publish Monographs, Tables/Wall Charts/Data Sheets $176,922


Administrative, A provisional sum of $176,923 is made.
Statistical and
other Reports

5.4 Prepare jointly


with PAD effective
dissemination plan
and Package (see
6.1 in PAD)

5.5 Organize
workshops on A sum of $8,854 is provided for this $8,846
utilization of
Census data

5.6 Conduct
orientation Train 50 Staff at headquarters and States on Advocacy/IEC
workshop on new A provisional sum of $88,462 is made. $88,462
dissemination plan

120
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

5.7 Coordinate/Work
with ITD to ensure
Census Results are
Posted on Web-site

5.8 Disseminate
Census and PES
data

6.1 Constitute Census


Tribunals

6.2 Undertake field A provisional sum of $115,384 per zone is provided for a total of $692,307 $692,307
verifications of the
localities that are
subject of dispute

6.3 Recruit Defense Hire high caliber defence lawyers at @ $107,692 per zone for a total of $646,154 $646,154
Lawyers

121
S/N ACTIVITY BASIS FOR BUDGET ESTIMATES BUDGET

6.4 Conduct re- A provisional sum of $346,154 per zone for a total of $2,076,923 $2,076,923
enumeration of
affected localities

6.5 Publish Census A provisional sum of $15,384 per zone for a total of $92,307 $92,307
Tribunal Reports

Grand Total for Census Component = $140,674,257

Cartography Department

Budget Justification

No: Activity: Budget Justification: Amount


US$

OUTPUT 1:
1.1 Undertake an inventory of
available maps and cartographic
equipment

Transport from HQs to states: 5 officers x $154 770


DSA: 5 officers x 8 days x $54 per day 2,160

122
No: Activity: Budget Justification: Amount
US$

Total for 2004: 2,930

1.2 Prepare the map archives system Partitioning and furnishing of map archives offices at HQs 9,731
6 x air conditioners @ $584 3,503
10 x vertical map files (steel) @ $1,312 13,120
2 x map chests (steel) @ $2,682 5,364
30 pkts x plan filing strips @ $52 1,560
3 x computers @ $2,919 8,758
1 x A3 colour printer 2,654
Accommodation for map archives in 37 state offices @ $15,615 per state 577,755
Total for 2004: 622,445

1.3 Rehabilitate the Printing and


Reprographic Units

Freight for movement of cartographic equipment from Lagos to Abuja 2,800


Refurbishing the printing unit 106,185
Refurbishing the reprographic unit 78,400
8 x voltage stabilizers and 8 x UPSs @ $673 10,770
Recruit Maintenance Engineer for HQs for one month 1,385
Total for 2004: 199,540

1.4 Rent accommodation for


Cartography / GIS Laboratory

Total for 2004: 61,538

1.5 Recruit an international Adviser


in Census Cartography/GIS

Total for 2004: Pro rata costs for 24 months @ $160,000 per annum: 320,000

1.6 Arrange CST missions in Census


Cartography
Summary:
2004: 4,400
2005: 17,600

123
No: Activity: Budget Justification: Amount
US$

2006: 17,600
2007: 8,800
Total: 48,400

1.7 Arrange 11 different training


courses for officers in
Cartography Department

1. Training for 2 Officers from each State and FCT in Digital Graphic Design (6 weeks – local):
Venue: Megatech Training Institute, Port Harcourt
Date: May-August 2004
Tuition fees: 75 trainees @ $758 56,850
Transport: 75 trainees x $77 5,775
DSA: 75 trainees x $54 x 42 days 170,100
232,725

2. Training for 2 x Printers (4 weeks - local):


Venue: Not known
Date: August-September 2004
Tuition fees: 2 trainees @ $385 770
Transport: 2 trainees x $77 154
DSA: 2 trainees x $54 per day x 28 days 3,024
3,948

3. Training for 2 x Lithographers (4 weeks – local):


Venue: Not known
Date: August-September 2004
Tuition fees: 2 trainees @ $385 770
Transport: 2 trainees x $77 154
DSA: 2 trainees x $54 per day x 28 days 3,024
3,948

4. Training in Digital Cartography / GIS Hardware (4 weeks - local):


Venue: University of Lagos
Date: October 2004
Tuition fees: 40 trainees @ $577 23,080

124
No: Activity: Budget Justification: Amount
US$

Transport: 40 trainees x $77 3,080


DSA: 40 trainees x $54 per day x 28 days 60,480
86,640

5. Training of Archives Staff in Map Library Maintenance (3 weeks - external):


Venue: Ordnance Survey International, UK
Date: December 2004
Tuition fees: 2 trainees @ $3,077 6,154
Return air tickets: 2 trainees x $1,538 3,076
DSA: 2 trainees x $269 per day x 23 days 12,374
21,604

6. Training for Senior Officers in Network Servers: (4 weeks - local):


Venue: University of Lagos or University of Ibadan
Date: May-June 2005
Tuition fees: 10 trainees @ $461 4,610
Transport: 10 trainees x $77 770
DSA: 10 trainees x $77 per day x 28 days 21,560
26,940

7. Training in Digital Cartography Software (4 weeks – external):


Venue: Ordnance Survey International, UK
Date: July-August 2005
Tuition fees: 4 trainees @ $2,308 9,232
Return air tickets: 4 trainees x $1,538 6,152
DSA: 4 trainees x $269 per day x 28 days 30,128
45,512

8. Study Tour for 3 Commissioners and 3 Officers in GIS Management (7 days):


Venue: ITC and University of Utrecht, The Netherlands
Date: December 2005
Return air tickets: 6 persons x $1,538 9,228
DSA: 6 persons x $269 per day x 7 days 11,298
20,526

9. Training for Senior Cartographers in GIS Development and Management (6 weeks – external):

125
No: Activity: Budget Justification: Amount
US$

Venue: IPC, Washington DC, USA


Date: June 2006
Tuition fees: 5 trainees @ $3,846 19,230
Return air tickets: 5 trainees x $1,538 7,690
DSA: 5 trainees x $269 per day x 45 days 60,525
87,445

10. Training for GIS Officers in Advanced GIS Techniques (4 weeks – external):
Venue: Ohio State Mapping Centre, Ohio, USA
Date: June 2006
Tuition fees: 5 trainees @ $3,846 19,230
Return air tickets: 5 trainees x $1,538 7,690
DSA: 5 trainees x $269 per day x 30 days 40,350
67,270

11. Training for Senior Officers in Digital Cartography Hardware (4 weeks – local):
Venue: University of Lagos or University of Ibadan
Date: July 2006
Tuition fees: 10 trainees @ $461 4,610
Transport: 10 trainees x $77 770
DSA: 10 trainees x $77 per day x 28 days 21,560
26,940

Summary:
2004: 348,865
2005: 92,978
2006: 181,655
Total: 623,498

1.8 Acquire base maps and high


resolution imagery

Base Maps:
10 copies of each topographic map sheet (1:50,000) for each state and FCT (37 x 10 copies) = 370 maps @ $5 1,850
1 copy of each cadastral / urban map (1:,2,000 and 1:1,000) = 210,810 maps @ $10 2,108,100
2,109,950

126
No: Activity: Budget Justification: Amount
US$

Satellite Imagery:
Major urban centres, large state capitals, smaller state capitals and other major towns: Quickbird high-resolution (0.61m) 1,248,000
imagery: 31,200 sq.km @ $40 per sq.km
Total coverage (countrywide): SPOT 5 medium-resolution (2.5m) imagery: 923,000 sq.km @ $10 per sq.km 9,230,000
10,478,000

Total for 2004: 12,587,950

1.9 Prepare and print the GPS


Recording Manual and prepare
Grid Guides for states and LGAs

Print 1,000 copies of GPS Recording Manual @ 0.30 cents 300


Transport for 37 officers from HQs to states: 37 officers x $154 5,698
Field trips within states: 37 officers x $15 x 5 days 2,775
DSA: 37 officers x $54 x 10 days 19,980

Total for 2004: 28,753

1.10 Construct Cartography/GIS


laboratories complex at the NPC
new site, Abuja

Summary:
2004: 461,538
2005: 923,076
2006: 461,538
Total: 1,846,152

1.11 Hold administrative


consultations with state offices
on purchase of maps and
verification of cartographic
work.

127
No: Activity: Budget Justification: Amount
US$

The costs cover 50 field trips (36 states plus 14 others) by 10 senior officers for 5 days each:
Transport: 10 senior officers x 5 trips each x $154 per officer 7,700
DSA: 10 senior officers x 5 trips each x 5 days x $54 per day 13,500
21,200

Summary:
2004 (6 months): 10,600
2005 (6 months): 10,600
Total: 21,200

1.12 Recruit 37 local cartographic


software consultants and 37
EAD local consultants for
state offices.

Cartographic Software Consultants:


37 consultants x 13 months @ $770 per month 370,370
EAD Resource Persons:
37 resource persons x 13 months @ $385 per month 185,185
Total: 555,555

Summary:
2004 (5 months): 213,675
2005 (8 months): 341,880
Total: 555,555

Summary for Output 1:


2004: 14,862,234
2005: 1,389,134
2006: 660,793
2007: 8,800
Total: 16,920,961

OUTPUT 2:

128
No: Activity: Budget Justification: Amount
US$

2.1 Organise an in-house and six


geo-political zone seminars to
develop the locality lists

In-house workshop:
Hall rental: 2 days x $230 per day 460
Draft copies of locality lists: 100 copies x $5 each 500
Workshop materials: Notebooks, pens, etc 200
DSA: 50 participants x 2 days x $54 per day 5,400
6,560
Six zonal workshops:
Hall rental: 2 days x $230 per day x 6 workshops 2,760
Draft copies of locality lists: 1,000 copies x $5 each 5,000
Workshop materials: Notebooks, pens, etc 1,200
DSA: 10 HQs participants x 2 days x $54 per day x 6 workshops 6,480
DSA: 100 zonal participants x 2 days x $54 per day x 6 workshops 64,800
Transport: 100 participants x $154 per participant x 6 workshops 92,400
172,640

Total for 2004: 179,200

2.2 Print and distribute the locality


lists
Printing: 6 copies x 774 LGAs (+ 50 for HQs) = 4,694 @ $5 each 23,470
Distribution: 4,694 copies x $2 each 9,388
32,858

Summary:
2004 (4 months): 23,470
2005 (9 months): 9,388
Total: 32,858

2.3 Organise meetings of the


EAD Training and Reference
Manual Review Committee

129
No: Activity: Budget Justification: Amount
US$

Total for 2004: 0

2.4 Conduct seminars on revision of


the EAD Field Manual

Total for 2004: 0

2.5 Print and distribute 12,000


copies of the EAD Field Manual

Total for 2004: 0

2.6 Conduct Phase I EAD fieldwork


in 6 states and FCT
ToT for 35 trainers and 3 facilitators:
Hiring of vehicles for practical, 4 vehiclesx$77x2days 616
DSA: 45 trainers and facilitators x 7 days x $54 per day 17,010
Transport of officers from Lagos: 11 officers x $77 each 847
Transport of officers from Abuja: 34 officers x $38 each 1,292
Local running: 45 officers x 7 days x $3 each 945
Hiring of hall: 7 days x $15 per day 105
Stationery for training: $100 100
20,915

Training of Field Staff in 7 LGAs:


DSA for trainers: 45 officers x 14 days x $54 per day 34,020
Transport of officers from HQs to 7 LGAs: 45 officers x $154 each 6,930
Training allowance for 40 Demarcators, 8 Supervisors and 3 Facilitators: 51 participants x 7 LGAs x 14 days x 39,984
$8 each day
Hiring of halls: 7 zones x 14 days x $15 per day 1,470
Stationery for training: $100 each x 7 zones 700
Local running: 357 participants x 14 days x $3 each day 14,994
98,098

Fieldwork in 7 LGAs for 30 days:

130
No: Activity: Budget Justification: Amount
US$

Transport for General Coordinator: 7 LGAs x $154 each 1,078


DSA for General Coordinator: 30 days x $77 per day 2,310
DSA for LGA Coordinators: 7 persons x 30 days x $77 per day 16,170
DSA for GPS Operators: 2 persons x 7 LGAs x 30 days x $54 per day 22,680
Field allowance for 3 Facilitators: 3 persons x 30 days x $8 x7 5040
Field allowance for Supervisors: 8 persons x 7 LGAs x 30 days x $8 per day 13,440
Field allowance for Demarcators: 36 persons x 7 LGAs x 30 days x $8per day 60,480
Field allowance for Fair Drawers: 2 persons x 7 LGAs x 30 days x $8per day 3,360
124,554

Field Monitoring by Director of Cartography for training & field work :


DSA 30 days x $77 per day 2,310
DSA for Driver: 30 days x $38 per day 1,140
Fuelling for 30 days at $77 per day 2,310
5,760

Hiring of Vehicles, Boats / Motorcycles for 7 LGAs:


Vehicles: 5 vehicles x 7 LGAs x 44 days x $77 per day 118,580
Boats / Motorcycles: 2 boats / motorcycles x 7 LGAs x 25 days x $57 per day 19,950
Logistics arrangements for state offices: 7 states x $385 each 2,695
141,225

Total for 2004: 390,552

2.7 Conduct Phase II EAD


Fieldwork in 36 States and FCT

ToT:
The costs cover hiring of 3 halls, stationery, DSA and transport for 111 trainers and 9 facilitators:

DSA: 120 officers x 7 days x $54 per day 45,360


Transport: 120 officers x $154 each 18,480
Hiring of halls: 3 halls x 7 days x $15 each 315
Stationery for training: $50 x 3 halls 150
Vehicles for 2 days practicals 10 x $77 x 2days 1,540
65,845

131
No: Activity: Budget Justification: Amount
US$

64,305

Training of 40 Demarcators and 8 Supervisors and 3 Facilitators in 37 LGAs:


The costs cover hiring of 37 halls, training allowance for 40 demarcators and 8 supervisors and 3 Facilitators
and stationery:

Hiring of halls: 37 halls x 14 days x $15 each 7,770


Training allowance 51 persons x 14 days x 37 LGAs x $8 per day 211,344
Stationery for training: $100 x 37 LGAs 3,700
222,814

Fieldwork in 37 LGAs for 30 days:


Field allowance for Demarcators: 36 persons x 37 LGAs x 30 days x $8 per day 319,680
Field allowance for Supervisors: 8 persons x 37 LGAs x 30 days x $8 per day 71040
Transport for Coordinators from HQs to LGAs: 37 LGAs x $154 each 5,698
DSA for LGA Coordinators (14 days training and 10 days fieldwork): 37 persons x 24 days x $54 per day 47,952
DSA for National Coordinator: 44 days x $77 per day 3,388
Fuel for vehicle: 44 days x $77 per day 3,388
DSA for driver: 44 days x $20 per day 880
Fuel and maintenance of vehicles (5 per LGA): 5 vehicles x 44 days x 37 LGAs x $77 each 626,780
Logistics arrangements for State Directors: 37 LGAs x $308 each 11,396
Management supervision by 20 Directors and Deputy Directors: 20 persons x 10 days x $77 per day 15,400
Transport and local running for Directors and Deputy Directors: 20 persons x $231 each 4,620
Monitoring for Federal Commissioners: 37 persons x $1500 each 55,500
Supervision by Chairman: $5000 5,000
Supervision by Director –General : $3500 3,500
GPS activities in 37 states: DSA for 146 GPS operators and fuel for 37 vehicles @ $15,069 per state 557,553
2 Fair Drawers per state 74x30x$8 17,760
1,749,535

Total for 2004: 2,038,194

2.8 Acquire and distribute


Cartographic Equipment and
Materials to HDQS, States and

132
No: Activity: Budget Justification: Amount
US$

LGAs

Total for 2004: 7,065,397

2.9 Maintain cartographic and Maintenance contract with Xerox to service xerographic machines at HQs and in state offices: 2 map printing machines and 404,976
xerographic equipment 2 photocopiers at HQs and 37 photocopiers in the states @ $9,204 per month:

Summary:
2004 (8 months): 73,632
2005 (12 months): 110,448
2006 (12 months): 110,448
2007 (12 months): 110,448
Total: 404,976

2.10 Deleted: see IT Department


budget

2.11 Prepare base maps at HDQS for


States and LGAs
Toner cartridges for 2 map printing machines and 2 photocopiers: 100 cartridges @ $200 20,000
Photoreceptors (drums) for the above: 5 drums @ $1,000 5,000
Markers, Scotch tapes, masking tapes, red biros and pencils 3,702
Total for 2004: 28,702

2.12 Recruit field staff for Phase III


EAD Total for 2004: 0

2.13 Conduct Phase III EAD


Fieldwork for 730 LGAs in 36
States and FCT

Level 1: Training of Trainers (ToT):


The costs cover hiring two halls (or classrooms), stationery, transport, DSA, hiring 2 vehicles for 2 days for field practicals,
8 facilitators and 80 trainers for 10 days:

Hiring of halls: 2 halls x 10 days x $16 per day 320

133
No: Activity: Budget Justification: Amount
US$

Stationery: 2 classes x $50 per class 100


Transport: 88 persons x $154 each 13,552
DSA: 88 persons x 10 days x $54 per day 47,520
Hiring of vehicles: 2 vehicles x $77 each x 2 days 308
61,800

Level 2: ToT:
The costs cover hiring 12 halls, stationery, return transport, DSA, hiring 20 vehicles for 3 days for field practicals, for 37
facilitators training 540 trainers for 7 days:

Transport for 88 Trainers: 88 x $154 13,552


DSA for 88 Trainers: $54 x 88 x 7 days 33,264
Hiring of halls: 12 halls x 14 days x $16 per day 2,688
Stationery: 12 classes x $50 per class 600
Transport: 540 persons x $154 each 83,160
DSA: 540 persons x 7 days x $54 per day 204,120
Hiring of vehicles: 50 vehicles x $77 each x 3 days 11,550
348,934

Level 3: State Training:


The costs cover hiring 180 halls, stationery, transport and DSA for 628 facilitators, hiring 500 vehicles for 4 days for field
practicals, and training allowance for 9,000 trainees (including 10percent reserves + Dropouts) for 14 days:

Hiring of halls: 180 halls x 14 days x $16 per day 40,320


Stationery: 180classes x $50 per class 9,000
Transport for Coordinators: 37 persons x $154 each 5,698
DSA for Coordinators: 37 Coordinators x 14 days x $54 per day 27,972
Trainees allowance: 9000 trainees x 14 days x $8per day 1,008,000
Hiring of vehicles: 500 vehicles x $77 each x 4 days 154,000
Training logistics for state offices: 37 states x $770 per state 28,490
1,273,480

Monitoring of Training Programmes: (3 Levels)


The costs cover monitoring by 22 NPC Managers for 5 days each (by public transport) and by the Director of Cartography
(using a vehicle) for 20 days:

134
No: Activity: Budget Justification: Amount
US$

Note: Fuel and maintenance costs for a vehicle are covered by the Logistics budget. Monitoring of Phase III EAD
fieldwork is covered by Activity 2.15.

Transport: 22 NPC Managers x $230 each 5,060


DSA: 22 NPC Managers x 5 days x $77 per day 8,470
DSA for Director: 20 days x $77 per day 1,540
Driver: 20 days x $20 per day 400
Fuelling of vehicles for 20 days: $77 x 20 1,540
Monitoring by the Commissioners: $3000 x 37 111,000
Monitoring by Chairman: $6,500 6,500
Monitoring by Director – General: $5000 5,000
139,510

Phase III EAD Fieldwork in 730 LGAs:


The costs cover the following:
LGA Level: Salaries for Demarcators (8 per LGA), Supervisors (2 per LGA) and LGA Guides (2 per LGA), plus local
transport costs:
State Level: Salaries for GPS Operators (4 per state, 2 for FCT = 146), Drivers for GPS Operators (146) and Guides for
GPS Operators (146), plus field allowances for 17 motor boat drivers :

Note: LGA level teams will use local transport, but state level teams will each have a vehicle. Motor boats will be used in
riverine areas. Fuel and maintenance costs for vehicles and boats are included in the Logistics budget.

LGA Level:
Demarcators: 730 LGAs x 8 Demarcators x 7 months x $250 per month 10,220,000
Supervisors: 730 LGAs x 2 Supervisors x 7 months x $300 per month 3,066,000
LGA Guides: 730 LGAs x 2 Guides x 7 months x $50 per month 511,000
Local transport: 730 LGAs x 30 days x 7 months x $5 per day x 10 persons 7,665,000
Allowances for Reserve Demarcators: 830 x 7months x $250 per month 1,452,500
22,914,500

State Level:
GPS Operators: 146 Operators x 7 months x $250 per month 255,500
Drivers for GPS Operators: 146 drivers x 7 months x $231 per month 236,082
Guides for GPS Operators: 146 Guides x 7 months x $115 per month 117,530
Field allowance for motor boat drivers: 17 drivers x 30 days x $19 per day 9,690
Allowances for Fair drawers: 37 x 2 x 7months x $250 per month 129,500

135
No: Activity: Budget Justification: Amount
US$

Vehicles for GPS operators: 2 vehicles x $77 x 37 states 5698


754,000

Total for 2005: 25,492,224

2.14 Conduct GPS training for 4


officers per State and 2 from
FCT 154 officers, trained by 10 facilitators and 1 coordinator = 165 persons:

Transport to/from training venues: 165 persons x $54 each 8,910


DSA: 165 persons x 4 days x $54 per day 35,640
Hiring of classrooms: 5 classrooms x 4 days x $15 per day 300
Stationery: A4 paper, red and blue biros, pencils, rubbers and sharpeners 48
GPS batteries: 80 sets x $3 each 240
Transport for field practicals: 165 persons x $4 each 660
Total for 2004: 45,798

2.15 Undertake field monitoring and


evaluation of EAD Monitoring by 37 state officers and 37 resource persons and 74 HQs officers:
Field Allowance for 74 state officers:74 x $200 x 7months 103,600
Transport for daily monitoring within states: 74 officers x 7 months x $150 per month 77,700
Transport for monitoring from HQs: 74 officers x 7 months x $154 each 79,772
DSA: 74 officers x 3 days per month x 7 months x $71 per day 110,334
Logistics arrangements within states: $1,765 per state x 37 states 65,305
Monitoring by Commissioners: 37 x $3000 for 7 months 111,000
Monitoring by Chairman: $6500 for 7 months 6,500
Monitoring by Director- General: $5000 for 7 months 5,000
Total for 2005: 559,211

2.16 Undertake state-level scanning


and digital fair-drawing of field-
plotted EA maps
Incentive allowance for production of over 500,000 census maps by 74 Digital Cartographers @ $3 per map:

420,000 EA maps 1,260,000


84,000 SA maps 252,000

136
No: Activity: Budget Justification: Amount
US$

774 LGA maps 2,322


8,000 town maps 24,000
37 state maps 111
9 national and geo-political zone maps 27
1,538,460

Summary:
2004 (6 months): 341,880
2005 (9 months): 1,196,580
Total: 1,538,460

2.17 Retrieve field-plotted and fair-


drawn EA maps from state
offices
Total for 2004 and 2005: 0

2.18 Organise quality control of EAD


field returns at HDQS

Total for 2004 and 2005: 0

2.19 Enlarge / reduce and fair draw


Supervision Area (SA) maps

Total for 2004 and 2005: 0

2.20 Reproduce and distribute EA / Printing and distributing 5 copies of each EA / SA map on A3 bond paper:
SA maps to states

Pre-test: 30 pkts x $13 each 390


Pilot census: 110 pkts x $13 each 1,430
Main enumeration: 5,550 pkts x $13 each 72,150
PES: 68 pkts x $13 each 886
80 toner cartridges @ $160 12,800
8 photoreceptors (drums) @ $800 6,400
94,056

137
No: Activity: Budget Justification: Amount
US$

Summary:
2004 (3 months): 23,514
2005 (9 months): 70,542
Total: 94,056

Summary for Output 2:


2004: 10,210,339
2005: 27,438,393
2006: 110,448
2007: 110,448
Total: 37,869,628

OUTPUT 3:
3.1 Acquisition of GIS hardware and
software
Total for 2004 and 2005: 0

3.2 Recruit 2 local Geo-database


Consultants
Salary costs: 2 consultants x 24 months x $1,538 per month 73,824

Summary:
2004 (6 months): 18,456
2005 (12 months): 36,912
2006 (6 months): 18,456
Total: 73,824

3.3 Recruit a local Cartographic


Software Consultant

Salary costs: 1 consultant x 15 months x $1,538 per month 23,070

Summary:
2004 (6 months): 9,228
2005 (9 months): 13,842
Total: 23,070

138
No: Activity: Budget Justification: Amount
US$

3.4 Train three officers in GPS


information processing and other
software, and process GPS data

Three months training in GPS processing at ITC, The Netherlands:

Tuition fees: 3 persons x $7,298 each 21,894


Return air fares: 3 persons x $1,460 each 4,380
DSA: 3 persons x 90 days x $269 per day 72,630
Train 10 officers in Atlas Mapping and Digital Cartography software in 2006 ( for training at IPC, USA ): 70,000
Train 10 officers in EAD Data linkages, Aggregation/Desegregation in 2005 (for Training at Ordinance Survey, 70,000
London)
Training of 6 officers in Digital Atlas and Gazetteers of place names 50,000
Total for 2005 338,904

3.5 Scan and digitise base maps Post-enumeration incentive allowance for scanning and digitizing base maps by 20 Digital Cartographers at HQs @ $2 per
day:

20 persons x 30 days x 24 months x $2 per day 28,800

Summary:
2006 (12 months): 14,400
2007 (12 months): 14,400
Total: 28,800

3.6 Model EA databases and


integrate geo-referencing on EA /
SA maps

Total for 2006 and 2007: 0

3.7 GIS linking of databases, to


serve other departments and the

139
No: Activity: Budget Justification: Amount
US$

public

Total for 2006 and 2007: 0

3.8 Development and continuous


updating of cartographic
databases

Total for 2006 and 2007: 0

3.9 Aggregation and disaggregation


of databases
Total for 2007: 0

Summary for Output 3:


2004: 27,684
2005: 389,000
2006: 32,856
2007: 14,400
Total: 464,598

OUTPUT 4:
4.1 Further updating of EAs in each Estimated total number of EAs: 420,000 for 774 LGAs = an average of 543 EAs per LGA. Assuming 30 EAs per
LGA for census reports LGA (5.5%) have changes in their boundaries and locality names = 23,220 EAs to be matched:

DSA: 774 LGAs x 3 officers x 10 days fieldwork x $54 each 1,253,880


Transport from HQs to LGAs: 3 officers x 774 LGAs x $77 each 178,794
Materials for field updating: 774 LGAs x $72 each 55,728
1,488,402

Summary: Est. Costs (US$)


2006: 744,201
2007: 744,201
Total: 1,488,402

4.2 Compute areas (in sq.km) of all


urban areas, LGAs and states

140
No: Activity: Budget Justification: Amount
US$

Total for 2006 and 2007: 0

4.3 Prepare maps and graphs for


census and other reports

Total for 2006 and 2007: 0

4.4 Deleted: activity joined with 4.3

4.5 Organise workshops for national


and sub-national Population
Atlases

3 workshops of 5 days each to design national and sub-national population atlases, with 50 participants at each workshop:

Transport: 3 workshops x 50 participants x $154 each 23,100


DSA: 3 workshops x 50 participants x 5 days x $96 per day 72,000
Hire of halls: 3 workshops x 5 days x $230 per day 3,450
Workshop materials: 3 workshops x $3,000 each 9,000
107,550

Total for 2007: 107,550

4.6 Compile and print a gazetteer of


place names
Seminar for compilation of gazetteer:

DSA: 50 participants x 5 days x $96 per day 24,000


Transport: 50 participants x $154 each 7,700
Seminar materials: 3,000
34,700

Printing costs for gazetteer: 92,854

Total for 2007: 127,554

141
No: Activity: Budget Justification: Amount
US$

4.7 Recruit 3 local GIS consultants


Fees for 3 local consultants:

3 consultants x 12 months x $1,945 per month 70,020

Total for 2007: 70,020

Summary for Output 4:


2004: 0
2005: 0
2006: 744,201
2007: 1,049,325
Total: 1,793,526

Summary for Outputs 1-4:


2004: 25,100,257
2005: 29,216,527
2006: 1,578,298
2007: 1,182,973
Grand Total: 57,078,055

142
INFORMATION TECHNOLOGY DEPARTMENT
BUDGET JUSTIFICATION

No Activity Budget Justification Total


US Dollars US$
1.1 Training of 16 computer DSA @ $130 x 16 x 28 =58,240 88,192
programmers on LAN, Air Fare @ $211 x 18 =3,376
Windows NT and Internet Training Fees @ $1661 x 16 = 26,576
for 4 weeks. Total =88,192

1.2 Training of 8 computer DSA @ $150 x 8 x 56 = 67,200 136,928


programmers on IMPS for Air Fare @ $1730 x 8 = 13,480 36,928
windows at IPC for 56 Visa Fees @ $200 x 8 =1,600
days in United States of Local Air Fare (Abuja – Lagos) $211 x 8 = 1,688
America Terminal Fee @ $120 x 8 =960
IPC Training Fees@ $6500 x 8 = 52,000
Total =36,928

1.3 Training of 3 persons on DSA @ $150 x 3 x 26 =11,700 38,592


MIS at RIP, London for 3 Airfare @ $1730 x 3 =5,190
weeks Visa Fees @ $200 x 3 =600
Book Allowance $150 x 3 =450
Local Air Fare (Abuja – Lagos) $211 x 3 = 633
Terminal Fee @ $173 x 3 =519
RIP Training Fees@ $6500 x 3 =19,500
Total =38,592
1.4 Training of 70 computer DSA for 7 Trainers @ $150 x 7 x 14= 14,700 36,183
staff on OMR/OCR by 7 Airfare @ $1730 x 7 = 12,110
Trainers from UK at Data Terminal Fee @ $120 x 7 = 840
Processing Centres for 2 Local Air Fare $211 x 7 = 1,477
weeks. Tea Break/Lunch @ $8 x 77 x 11 =6,776
Stationaries @ $4 x 70 280

143
No Activity Budget Justification Total
US Dollars US$
Total 36,183

1.5 Training of DSA for Trainers @ $130 x 8 x 55 = 57,200 90,932


35 persons on Local Airfare @ $211 x 8 = 1,688
IMPS and Honorarium for Trainers @ $40 x 8 x 48= 15,360
CSPro by 8 Tea Break/Lunch @ $8 x 48 x 43 = 16,512
IPC Trained Stationaries @ $4 x 43 = 172
staff for 8 Total = 90,932
weeks.

1.6 Training of 110 computer DSA for Trainers @ $130 x 8 x 11 = 11,440


supervisors/operators on Local Airfare @ $211 x 8 =1,688
CSPro Data Entry package Honorarium for Trainers @ $40 x 8 x 8 =2,56
and Windows XP by 8 IPC Tea Break/Lunch @ $8 x 118 x 8= 7,552
Trained staff for 10 days. Stationaries @ $4 x 118 =472
Total =23,712
1.7 Study tour for 4 DSA @ $150 x 4 x 7 = 4,200 16,555
Professional Managers to Airfare @ $1730 x 4 = 6,920
Britain for 7 days to Visa Fees @ $200 x 4 = 800
understudy census Local Air Fare (Abuja – Lagos) $211 x 4 =844
procedures. Terminal Expenses @ $173 x 4 = 692
13,456

Study tour for 5


professionals to Tanzania DSA @ $150 x 5 x 7 = 5,250
for 7 days. Airfare @ $1730 x 5 = 8,650
Visa Fees @ $200 x 5 = 1,000
Local Air Fare (Abuja – Lagos) $211 x 5= 1,055
Terminal Expenses @ $120 x 5 = 600
= 16,555

The sum of $30,011 is budgeted for this activity.

2.1 Lease/Rent Data Renting of facility and furnishing 691,729


Processing Facility (2005 – 2007) @ $230,576 x 3= 691,729

144
No Activity Budget Justification Total
US Dollars US$
Activity Date:
Jan – Mar 2005
Facility rentals for data
processing centre in Abuja
for 3 years.

2.2 Procure Computer Purchase of software (2004 – 2005) @ $10,000 x 2 = 20,000 20,000
Software
Activity Date: 2004
Procure various kinds of
software for data
processing as well as
programming such as
SPSS, SAS POPSYN
Visual Basic, etc.

2.3 Design and Develop DSA for CST Mission @ $150 x 15 =2,250 46,386
Systems for Processing Airfare @ $1294 x 1 = 1,294
Census 2005 Local Air Fare @ $211 x 1 = 211
Activity Date: Jun 2004 - Terminal Expenses @ $120 x 1 =120
May 2005 DSA @ $130 x 15 x 14 = 27,300
Development of Systems Local Airfare @ $211 x 15 = 9,073
and programs for the Rent of Venue @ $200 x 14 =2,800
processing of 2005 Census Computer Rentals @ $15 x 15 x 14 =3,150
with various in-house Tea Break/Lunch @ $8 x 16 =128
workshops including Data Stationaries @ $4 x 15 = 60
Editing Workshop for 15 46,386
persons for 2 weeks in 3 The sum of $46,386 is budgeted for this activity.
months interval.

2.4 Procure Computer Activity Year 2004 1,201,503


Consumables 50 Pkts of CDs @ $30 x 50 x 8 = 12,000
Large quantity of computer 100 Cartons of A4 Papers @ $30 x 100 x 8 = 24,000

145
No Activity Budget Justification Total
US Dollars US$
consumables, USB storage Activity year 2005 = 531,578
etc for 8 Data Processing Activity year 2006 = 522,932
Centres. 1,201,503
The sum of $1,201,503 is budgeted for this activity.

2.5 Organize CST Mission The cost of One CST mission including air fare and DSA is $8,800. Two CST missions will cost $17,600 17,600
Activity Date: 2005 and
2006
Two (2) CST missions
required for technical
assistance to the data
processing team. Each
mission to last for 2
weeks.

2.6 Recruit Adviser Allowances for 2005 (6 months) = 80,000 320,000


Activity Date: 2005, Allowances for 2006 (12 months) = 160,000
2006, 2007 Allowances for 2007 (6 months) = 80,000
One resident 320,000
(International) DP Adviser The sum of $320,000 is budgeted for this activity.
for 24 months.

2.7 Rehabilitation of DPCs DPC Kano @ $12,000 = 120,000 802,122


Activity Date: 2004, 2005 DPC Yola @ $142,281 = 142,281
Seven (7) DPCs to be DPC Portharcout @ $104,947 = 149,925
rehabilitated. This include, DPC Enugu @ $104,947 = 104,947

146
No Activity Budget Justification Total
US Dollars US$
furniture, air conditioners, DPC Ibadan @ $75,075 = 104,947
alarm system, fire DPC Lagos @ 104,947 = 75,075
detectors, storage facilities DPC Kaduna @ 802,124 = 104,947
for questionnaires etc. 802,122
The sum of $802,122 is budgeted for this activity.

2.8 Procure Computer 70 PCs in 2004 @ $3170 x 70 = 221,900 1,782,000


Hardware 10 Computer Notebooks in 2004 @ $1,600 x 10 = 16,000
Activity Date: Jan – Dec 380 PCs in 2005 @ $3170 x 380 = 1,204,600
2004, Jan – Mar 2005 9 High-end Laser Printers @ $4200 x 8 = 33,600
Procure 450 PCs for 9 High-end Matrix Printers @ $1,100 x 8= 8,800
Census and PES for data 450 1.2KVA UPS @ $640 x 450 = 288,000
processing and 10 240 APC Surge Arrest @ $38 x 240= 9,120
Computer Notebooks for = 1,782,000
computer programmers for The sum of $1,782,000 is budgeted for this activity.
field work. Cost of PCs
including freight. 450
1.2kva APC UPS, 9 High-
end Network Ready Laser
Printers, 9 High-end
Network Ready Matrix
Printers and 240 APC
Surge Arrest appliances.

2.9 Undertake field Activity year 2004 = 14,616 29,232


supervision of sites Activity year 2005 = 14,616
4 officers to visit DPCs for 29,232
2 nights in 36 months. The sum of $29,232 is budgeted for this activity.

2.10 Maintain Equipment and Maintain DPC Equipment in 2005 = 48,402 193,609
Sites Maintain DPC Equipment in 2006 = 96,805
Activity Date: Jan – Mar Maintain DPC Equipment in 2007 = 48,402
2005 193,609
Maintain 7 DPCs and other The sum of $193,609 is budgeted for this activity.

147
No Activity Budget Justification Total
US Dollars US$
Equipment for 2005 –
2007.

2.11 Design and Print 6,000,000 OMR/OCR forms in 2004n @ $.40 x 6,000,000 = 2,280,000 12,000,000
OMR/OCR Forms 24,000,000 OMR/OCR forms in 2005 @ $.40 x 6,000,000 = 9,600,000
Activity Date: 2004, 2005 12,000,000
Questionnaires and other
OMR/OCR readable forms The sum of $12,000,000 is budgeted for this activity
designed and printed for
about 30 million
households.
2.12 Procure OMR/OCR 2 Scanners in 2004 @ 108,295 = 216,590 1,732,720
Equipment Activity 14 Scanners in 2005 @ 108,295 = 1,516,130
Date: 2004, 2005 1,732,720
Sixteen (16) Scanners to be
procured. Two scanners The sum of $1,732,720 is budgeted for this activity
for each DPC.

.
3.1 Develop EA Database
Activity Date:
A workshop to develop EA
database in collaboration
with Cartography and CSD
Departments.
3.2 Workshop to Develop DSA for CST Mission @ $150 x 22 =3,300 5,173
Population Database Airfare @ $1294 x 1 = 1,294
Activity Date: 2007 Terminal Expenses @ $120 x 1 =120
Develop population Local Air Fare @ $211 x 1 = 211
database with the Tea Break/Lunch @ $8 x 21 =168
assistance of CST for 3 Stationaries @ $4 x 20 = 80
weeks. 5,173
The sum of $5,173 is budgeted for this activity.

148
No Activity Budget Justification Total
US Dollars US$

3.3 Disseminate Census DSA for 2 Trainers @ $130 x 2 x 4 = 1,040 294,228


Database Airfare for Trainers to DPCs @ $211 x 2 = 422
Activity Date: 2006 DSA for HQ staff @ $130 x 5 x 4 = 2,600
Training potential users in Airfare for HQ staff @ $211 x 5 =1,055
the use of database to Tea/Lunch @ $8 x 27 x 3 = 648
generate selected indicators Rent of Venue @ $200 x 4 = 800
in the Headquarters and 36 Computer Rentals @ $15 x 25 x 4 =1,500
states for 3 days. Stationaries @ $4 x 27 =108
= 8,173

36 states @ $8,173 x 36 = 294,228


Tea/Lunch for HQ @ $8 x 27 x 3 = 648
Stationaries for HQ @ $4 x 27 = 108
= 294,984

The sum of $294,984 is budgeted for this activity.

3.4 Workshop to DSA for CST Mission @ $150 x 2 x 8 = 2,400 193,609


Develop/Produce Airfare @ $1294 x 2 = 2,588
Dissemination, Publicity, Terminal Expenses @ $120 x 2 = 240
Advocacy Local Air Fare @ $211 x 2 = 422
Activity Date: 2006 - Local Air Fare @ $211 x 76 = 16,036
2007 Tea/Lunch @ $8 x 76 x 5 = 3,040
One week workshop for 37 Stationaries @ $4 x 76 = 304
state directors, head of 25,030
DPC’s, ITD, CSD and
PAD staff with the Activity year 2006 = 95,864
assistance of CST Mission. Activity year 2007 = 97,774
193,609
The sum of $193,609 is budgeted for this activity.
3.5 Generate Thematic Maps Nil
Linkage of indicators with
cartographic database and

149
No Activity Budget Justification Total
US Dollars US$
maps.

4.1 Setup of LAN for the HQ Procure LAN Hardware @ $20,489 x 7 = 143,423 143,423
and DPCs
Activity Date: 2005 The sum of $143,423 is budgeted for this activity.
Installation of LAN
hardware for the HQ and
DPCs.
4.2 Procure LAN Software VSAT Connectivity @ $2,165 x 8 = 17,320 17,320
E-mail, and Internet
connectivity using VSAT The sum of $17,320 is budgeted for this activity.
for HQ and 7 DPCs.

4.3 Website Development 2005 @ $2,781,954 x 1 = 2,781,954 2,781,954


Development of website
for Census and PES results The sum of $2,781,954 is budgeted for this activity.

ADVOCACY DEPARTMENT
BUDGET JUSTIFICATION
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
1.1 Establishment A. CONTACT TOURS:
and operate Chairman and members of PEC 746,515
Census (a) Per diem: N15,000 per night x 7 Commissioners x 5 days
Publicity s= N525,000.00
Committees at (b) Transportation x 7 Commisioners at N27,500 = N192,500

150
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
state and LGA 37 PAD officers
levels ©Per diem at N7,000 x 5 days x 37 officers = N1,295,000.00
(d)Transport at N10,000 x 37 officers = N370,000.00
Sub- total =N2,382,500.00
B. Follow up monitoring tours of Chairman and two members
of PEC
(a) Per diem at N15,000 x 3 Commissioners x 5 nights
= N225,000.00
(b) Transportation at N27,500 x 3 Commissioners = N82,500.00
PAD officers
©per diem at N5,000 x 37 officers x 5 nights = N925,000.00
(c) Transport at N10,000 x 37 officers = N370,000.00
Sub total =N1,602,500.00
C. SUBVENTION TO COMMITTEES (2004)
(i) 37 STATES X N551,500 = N20,405,500.
(ii) 774 LGAs x N50,000 = N38,700,000
Sub Total = N59,105,500

Total (A + B) =N63,090,500

2005
Monitoring Tours
-Per diem at N15,000 x 3 Commissioners x 5 nights
= N225,000.00
-Transportation at N27,500 x 3 Commissioners = N82,500.00
PAD officers
-per diem at N5,000 x 37 officers x 5 nights = N925,000.00
-Transport at N10,000 x 37 officers = N370,000.00
Sub total =N1,602,500.00

Subvention

151
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
37 states x N291,447.45 =N10,783,555.65
774 LGAs x 27,867.35 =N23,172,944.35
Total for 2005 =N33,956,500

TOTAL =N97,047,000
1.2 Media Procurement of 40 sets of Television at N50,000 =N2,000,000 109,385
Equipment 40 Video machines at N30,000 =1,200,000
40 cassette recorder at N15,000 =N600,000
3 video recorder machines atN180,000 =N180,000
20 units of midget tape recorders at N15,000 =N300,000
40 units of public Address System N133,500 =N5,340,000
2 film projectors at N450,000 =N900,000
6 personal computer and printers at N300,00 =N1,800,000
2 scanners at N50,000 =N100,000
3 high speed photocopies at N600,000 =N1,800,000
TOTAL =N14,220,000

1.4a Train PAD (a) 3 Commissioners and 3 PAD staff will undertake a short course 148,621
staff of training on Advocacy/IEC strategies in a foreign institution
Course fees- $1,500 x 6 persons x N120 =N,1,080,000
Estacode- $340 x 14 days x 6 persons x N120 =N3,427,200
Airfare $2,400 x 6 persons x N120 =N1,728,000
Sub total = N6,235,200
Dollar equivalent =$47,960

(b) Train 7 commissioners and 120 PAD staff (Local)


Participation of Chairman and members of PEC
Per diem :7 commisioners at N10,000 x 7 days =N490,000
Transportation for 7 Commissioners at N32,500 =N227,500
Venue at N30,000 per day x 7 days =N210,000
Cost materials =N226,500

152
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
120 PAD officers x N5,000 x 7 days =N4,200,000
Transport for 120 PAD officers at N10,000 =N1,200,000
Opening ceremony to be attended by Chairman
and key NPC officers =N300,000
Sub total =N6,851,000
Dollar equivalent =$52,700

© 6 Public Affairs Department/ITD/ CSD in Census Dissemination


in a foreign institution (Cost as in a above =$47,960)
1.5 Study Tours 3 persons for 2 weeks $19,620
Estacode at $ 360 per day x 14 days x 3 persons =$15,120
Air Tickets at $1,500 x 3 persons =$4,500
Sub total =$19,620
2.1 Conduct Conduct research on Public Opinion about & Awareness of the 46,688
research on Census
public opinion a. Printing of questionnaires i.e 4,000
copies at N50 per copy to be distributed at 100 copies
= N200,000.00
b. Hiring of 2 consultants at N1,000,000 per consultant
= N2,000,000.00
c. Data processing = N500,000.00
d. Report writing = N250,000.00
e. Publication of report = N500,000.00
f. Dissemination seminars
Chairman and members of PEC
a) per diem at N15,000 x 7Commissioners x 3 days
= N315,000.00
Transportation x 7 persons at N22,500 =N157,500.00
37 state PAD officers
b. per diem at N7,000 x 37 persons x 3 nights=N777,000.00
b. Transport at N10,000 x 37 persons =N370,000.00

153
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)

Total (A –F) = N6,069,500.00


2.2 Conduct of 374,519
state seminars A. Conduct State awareness & sensitization seminars
and meetings Average cost of one state seminar The cost of conducting one
with local seminar is as follows:
government i. Seminar materials =N150,000.00
chairmen and ii. Honurariuum of N20,000.00 x 5 persons =N100,000.00
secretaries and iii. Venue rentage =N40,000.00
traditional iv. Banner at N10,000 x 3 pieces =N30,000.00
rulers v. Refreshment =N100,000.00
vi. Announcement in state and TV =N50,000.00
vii. Media coverage =N50,000.00
viii. Printing of Invitation cards =N25,000.00
ix. Cost of travelling for Hqtrs
Chairman, PEC at N10,000.00 =N30,000.00
a. Transportation =N15,000.00
b. Director (PAD) at N10,000.00 =N30,000.00
c. Transportation =N15,000.00
d. DD (PAD) at N10,000.00 =N30,000.00
e. Transportation =N15,000.00
f. 3 PAD officers at N5,000.00 =N45,000.00
g. Transportation =N30,000.00
x. Contigencies =N72,,500

Sub total for one state seminar =N797,500


37 state seminars would therefore cost =29,507,500

B. Organise meetings with State Governors, Local government


Chairmen and Secretaries, Traditional and Religious leaders etc.
NPC Commissioners hold meetings with State Governor and

154
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
officials in their respective states, and local govt. Chairmen and
secretaries. The cost of convening the meeting in each state is
N100,000 to cover venue rental, invitation cards and refreshment
for 37 states =N3,700,000

C. NPC Commissioners hold meetings at local govt. levels with


traditional rulers, religious rulers, and opinion leaders. The cost of
convening a meeting in each LGA is N20,000 and for 774 LGAs
=N15,480,000

Total (A+B+C) =N48,687,500


2.3 Produce and PRODUCE AND DISSEMINATE IEC MATERIALS 1,953,461
disseminate a. 1,000,000 posters at N20=N20,000,000
IEC materials b. Stickers -1,200,000 x N10 =N12,000,000
c. Handbills –1,200,000 units x N10 =N12,000,000
d. 20,000 copies of 8 editions of NPC News at N250 per one
=N40,000,000
e. Bill Boards - 774 LGAs at N200,000 per one
=N154,800,000
f. Pamphlets – 10 editions of 40,000 each x N70
=N28,000,000

Sub Total =N254,000,000

2.4 Undertake Undertake Advocacy and IEC Tours 61,431


Advocacy tours Chairman and key census functionaries will visit all the states on
zonal basis in 2004. The Chairman will cover one zone for 7 days.
The cost of touring one zone is as follows:
1. Chairman at N20,000 x 7 days =N140,000.00
2. Chairman (PEC) and 2 members at N15,000 x 7 days
=N315,000.00

155
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
3. Director- General at N15,000 x 7 days =N105,000.00
4. Director (PAD) at N10,000 x 7 days =N70,000.00
5. Deputy Director (PAD) at N10 x 7 days =N70,000.00
6. S.A. to Chairman at N7,000 x 7 days =N49,000.00
7. 2 PAD officers at N7,000 x 7 days =N98,000.00
8. 5 journalists at N49,000 per person =N245,000.00
9. Fuelling for project vehicles / Air fare =N239,000.00
Subtotal for one zone = N1,331,000.00
Total for 6 zones =N7,986,000.00

2.5 Establish Establish and operate Census Hotlines in each state (Installation 30,769
Census and bills)
hotlines Reserve dedicated census hotlines in all the 37 states and 3 lines
at the headquarters.
Cost of installation at N50,000 x 40 lines (including telephone box)
+ N2,000,000.00 for settlement of bills in 2004 and 2005.
2.6 Place paid 1. 16 slots each in 10 national dailies x 180,000 per 536,154
adverts newspaper =N28, 000,000
2. 40 slots on NTA Network at N300,000 per slot
=N12,000,000
3. 60 slots on FRCN Network at N125,000 per slot =
N7,500,000
4. 20 slots on 37 State Televisions at N15,000
=N11,100,000
5. 60 slots on 37 State Radio at N5,000
=N11,100,000

Sub total =N69,700,000


2.7
2.7.1 EAD publicity Organise publicity interventions around key census activities 109,606

156
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
A. Enumeration Area Demarcation
FRCN Networks 12 slots at N75,000 =N1,500, 000
NTA Network 6 slots at N300,000 =N3,000,,000
State Radio 6 slots at N5,000 x 37 states =N1,110,000
Local NTA state 6 slots at N10,000 x 37 states =N2,220,000
Newspapers 2 slots of half page x N100,000 x 5
dailies=N1,000,000
Posters 155,790 x N20 per copy = N3,115,800
Press conference = N120,000
Monitoring of Publicity for EAD by PAD officers
(Per diem & transport) =N2,183,000
Sub total =N14,248,000

2.7.2 Conduct Data A. Users/Producers Workshop 51,529


Users/ One half page in 4 newspapers at N90,000 =N360,000
Producers FRCN 2 slots at N125,,000 =N250,000
Workshop NTA Network 3 slots at N300,000 =N900,000
Press coverage =N100,000
Banners 2 at N10,000 =N20,000
Sub total =N1,610,000
B. Hotel Accommodation for 100 participants at N30,000
=N3,000,000
C. Transportation for 100 participants at N20,000 =N2,000,000
D. Course materials =88,770
Total =N 6,698,770

2.7.3 Publicity for 44,911


Pretest Pretest

157
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
Press conference =N120,000
Posters 8,880 x N30 =N266,400
FRCN 10 slots at N125,000 =N1,250,,000
Local TV adverts 2 slots at N10,000 x 37 states =N749,000
Local Radio advert 2 slots at N5,000 x 37 states =N370,000
NTA Network 3 slots at N300,000 =N900,000
Monitoring by PAD officers (per diem & trans) =N2,183,000
Sub total =N5,838,400

2.7.4 Publicity for 1. 2 slots of NTA Network at N300,000 =N600,000 8,462


Recruitment 2. 4 slots of FRCN Network at N125,000 =N500,000
and Training of Sub total =N1,100,000
Enumerators
2.7.5 Publicity for Media Coverage of public presentations and media announcement 5,000
logistics =N650,000
arrangements
2.7.6 Publicity for 1. Press conference =N120,000 69,662
Trial census 2. Printing of 22,200 x N25 =N555,000
3. 4 slots on State television x N15,000 x 37 states =N1,480,000
4. 8 slots on State Radio x N5,000 x 37 states =N740,000
5.4 slots on NTA Network at N300,000 =N1,200,000
6. 6 slots on FRCN Network at N125,000 =N750,000 =
7.Monitoring tours for 37 PAD Officers at N7,000 x 14 days
=N3,626,000
8. Transport for 37 officers at N15,000 x 37 persons =N555,000

Sub total =N9,056,000

2.7.7 Publicity for 1. Media relations =N5,000,000 670,838

158
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
Actual Census 2. Monitoring tours =N5,809,000
3. Production of Jingles (TV) =N2,000,000
4. Production of Radio Jingles =N1,000,000
5. 40 slots on NTA Network at N300,000 =N12,000,000
6. 80 slots on FRCN Network at N125,000 =N10,000,000
7. Media campaign on TV and Radio at N1,000,000 x 37
states =N37,0000,000
8. 80 slots of full page advertisement in national dailies at
N180,000 =N14,400,000
Sub total =N87,209,000

2.7.8 Publicity for 1. Press conference =N150,000 51,846.15


post 2. 40,000 posters at N25 =N1,000,000
Enumeration 3. Half page in six national dailies at N90,000 =N540,000
Survey 4. 6 slots on FRCN at N125,000 =N750,000
5. 2 slots on NTA Network at N300,000 =N600,000
6. Media Campaign in State TV and radio at N100,000 x 37
states =[3,700,000
Sub total =N6,740,000
3.1 Organise Nil
meetings to
secure Firm
Commitment of
govt.
3.1.2 Develop and Nil
sustain govt
commitment
3.2.1 Sustaining the Nil
political
commitment of
national and

159
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
state assembly
3.2.2 Facilitate estab Nil
of population
caucus in
national and
state assembly

3.2.3 Organise Nil


meeting to
secure political
commitment of
national and
state assembly
3.3 Organise Nil
meeting to
secure
parliamentary
assent
3.4 Meeting with Nil
state
Governors and
Ministers
4.1 Participation at Participate at Trade fairs 104,492
Trade fairs Cost of one trade fair
1. Building & decoration of stand = N420,000.00
2. Exhibition of materials = N72,500.00
3. Manning of stands by 16 officers x 7,000 x 10 days
=N1,120,000.00
4. Transportation at N10,000 x 16 officers = N160,000.00
5. Visit of stands
a). Chairman 2 days at N20,000 = N40,000.00

160
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
b). 9 Commissioners at 2 days x N15,000 = N270,000.00
c). Director-General at 2 days x N15,000 = N30,000.00
d). P.A. to Chairman at 2 days x N7,000 = N14,000.00
e). 11 drivers at 2 days x N2,500.00 = N27,500.00
f). fuelling of 11 vehicles at N10,000 per
vehicle=N110,000.00
Total for one trade fair = N2,264,000.00
Total for 6 trade fairs per year = N13,584,000

5.1 Develop media Two media packages will be produced. These are the precensus 23,077
packages for media package and the post census media package. The cost of
the press consultant and in house preview of each of the media packages is
N1,500,000. It will cost N3,000,000 for the two media packages.

5.2 Quarterly press Organize Regular, scheduled Press Conferences and briefings 40,000
briefings Cost of one press briefing

a) Entertainment = N50,000.00
b) Honorarium = N100,000.00
c) Printing of programmes = N25,000.00
d) Production of speeches = N25,000.00
e) Album & Video coverage = 25,000.00
sub total = N225,000.00

f) Attendance of Chairman and Deputy Chairman of PEC.


Per diem: 2 Commissioners x N15,000 x2 nights
= N60,000.00
Transportation x 2 persons x 20,000 =N40,000.00
Total = N100,000.00

161
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
Cost of one briefing = N325,000.00
16 press briefings will therefore cost 16 x N325,000 =
N5,200,000.00
5.3 Workshops for Organize Orientation Workshop for journalists and other media 80,385
Journalists on professionals
Census
reporting An orientation workshop for 100 participants to be composed of
50 journalists on census beats and 50 NPC staff (37 from state
offices and 13 from headquarters) will be organized in 2004. The
cost is as follows:

Venue N100,000 x 5 days =N500,000


Conference materials =N500,000
Group lunch N2,500 x 100 persons x 5 days =N1,250,000
Hotel accommodation at N27,000 x 100 persons =N2,700,000
Transport at N15,000 x 100 persons =N15000,000
Consultancy fee for firm =N4,000,000
Sub total =N10,450,000
5.4 Courtesy calls 21,938
on media Courtesy calls on media houses
houses Chairman & Entourage Travels
1. Chairman – 7 days x N20,000 = N140,000.00
2. 3 Commissioners at N15,000 x 7 days = N315,000.00
3. Director-General –7days x N105,000 = N105,000.00
4. D(PAD) – 7 days x N10,000 = N70,000.00
5. DD(PAD) – 7 days x N10,000 = N70,000.00
6. PA, PAD officer (3) x N7,000 x 7 days = N147,000.00
7. Drivers – 6 drivers at N2,500 x 7 days = N105,000.00
8. Fuelling /Air tickets = N400,000.00
Sub Total = N1,252,000.00
Honorarium for all media houses = N15000,000.00

162
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)

Total =N2,852,000

6.1 a Recruit an Recruitment of Consultants for 2 years 320,000


International International $160,000 per annum x 2 years =$320,000
Consultant
6.1 b Recruit local $25,000 per annum for two years $50,000
consultant
6.2 Promote and DISSEMINATION 594,807.69
Disseminate In order to ensure adequate dissemination of the data and
census data promote wider utilization of the data, seminars / workshops will be
organized for the media, government ministries /agencies, private
sectors, research instititutes, universities, , labour and other civil
society groups. Twelve seminars including national and zonal
workshops will be organized.
The cost of organizing one is stated below:
1. Passages for 50 sponsored participant (Hotel & Transportation)
at N25,000 per participant = N1,500,000
2. Conference bags for 150 participants at N500 per unit =
N75,000
3. Conference papers x 150 persons x 10 papers x 15 pages at
N5 per page = N112,500
4. Venue Rental = N67,500
5. Banners at N10,000 x 3 units = N30,000
6. Tea Break at N80 x 150 persons x 2 times x 2 days = N48,000
7. Group lunch at N1,000 x 150 persons x 2 days N300,000
8. Media coverage = N60,000
9. Video coverage = N30,000
10. Honorarium for Resources persons at N50,000 x 10 persons =
N500,000

163
No Activities Budget Justification Amount
United States
Dollars
(Exchange
rate : $1
=N130)
11. Publication of proceedings N5,000 copies at N500 =
N2,500,000
Total for 1 conference = N5,155,500
Total for 12 conferences = N61,866,000
Multiply cost of international conferences by 3 making cost to be
by 15 conferences
Total = N77,325,000

New Draft, discuss Nil Nil


6.3 and adopt
Census Act
New Organise 53,077
6.4 meetings with
private sector
to seek
assistance and
follow – up
pledges

LOGISTICS
BUDGET DESCRIPTION AND JUSTIFICATION

ACTIVITY ACTIVITY NAME DESCRIPTION OF ACTIVITY BUDGET


NO US Dollars
1 US=N130
Activity 1.1 4 Wheel Drive Vehicles 837 No. Four wheel drive vehicles are

164
ACTIVITY ACTIVITY NAME DESCRIPTION OF ACTIVITY BUDGET
NO US Dollars
1 US=N130
required for each of the 774 Local government 30,943,846
areas, 37 for the state offices, 25 for
headquarters and data processing centres.
156 No. has been budgeted for under
Cartography
37 No. has been budgeted for under Advocacy
8 No. has been budgeted for under ITD
Component Balance of 636 No is budgeted for
here:
at N6,325,000per vehicle (636 x N6,325,000)
= N4,022,700,000
TOTAL = N4,022,700,000

to be spread over 2 years N2,011,350,000 1st


year. N2,011,350,000 2nd year
Activity 1.4 Lorries Model specification: 10-ton diesel engine 2,600,769
model. Each state and Abuja will be serviced
by 1 lorry and five will operate from
Headquarters/Liaison Office. 42 numbers of
Lorries at N8,050,000 per lorry, the amount
comes to N338,100,000 spread over two
years. 2004=N169,050,000
2005=N169,050,000
Activity 1.5 Buses One staff bus will be needed in each of the 37 2,706,923
States. 7 in the DPCs and 7 in Headquarters
and Liaison Office. A total of 51 buses at at
N6,900,000 per bus the amount is
N351,900,000 spread over 2 years =
N351,900,000. 2004=N175,950,000
2005=N175,950,000
Activity 1.6 Procure Flying Boats Needed for riverine areas/states. 17 No. per 225,577
boat totaling N29,325,000
Activity 1.7 Motor Cycles For the use of Enumeration Area Demarcators 2,246,215
and during census operations. 2 motor cycles

165
ACTIVITY ACTIVITY NAME DESCRIPTION OF ACTIVITY BUDGET
NO US Dollars
1 US=N130
will be used in each of 774 LGAs - 39 for
zones, Headquarters and Liaison Office for a
total of 1587 at N184,000 each totaling
N292,008,000 (half to be purchased in 1st
year, the other half in 2nd year)
2004=N146,004,000
2005= N146,004,000
Activity 1.8 Hire Canoes Hire canoes for EAD work and Census 53,077
Enumeration at N57,500 per day for a period
of about 4 months the sum comes to
N6,900,000.
Activity 1.10 Hire A provisional sum of N11,500,000 is provided 88,462
Aeroplanes/Helicopters to be expended in 2003
Activity 1.11 Hire Horse/Donkeys A provisional sum of N1,150,000 is provided 8,846
for Census year
Activity 1.12 Fuel and Maintain Provision is made at N6900 per vehicle per 2,200,000
Vehicles month for about 1000 vehicles spread over 4
years as indicated below:
2004 - 300,000
2005 - 1,200,000
2006 - 400,000
2007 - 300,000
Total -2,200,000

Activity 1.17 Construct /and A provisional sum of N2million per LGA is 11,907,692
Rehabilitate Stores, provided. (774xN2mil=N1,548,000,000
Equipment and Plant in
774LGAs
Activity 1.19 Procure First Aid Boxes The Sum of $776.22 per LGA is provided for 600,800
and Drugs making a total of $600,800

166
167