SAP ECC 6.

00 January 2008 English

Time Management / Time Evaluation
Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

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SAP Best Practices for HCM U.S. is being provided to you free of charge. You agree that SAP has made no express warranties to you regarding SAP Best Practices for HCM U.S. and SAP Best Practices for HCM U.S. is being provided “as is” without a warranty of any kind. To the fullest extent permissible by law, SAP disclaims all warranties with respect to SAP Best Practices for HCM U.S., express or implied including, but not limited to any implied warranties of fitness for a particular purpose, merchantability, merchantable quality of any third party rights.

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SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

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when surrounded by body text. Screen output. Variable user entry. Cross-references to other documentation. This includes file and directory names and their paths. names of variables and parameters as well as names of installation. These include report names. pushbuttons as well as menu names. program names. and individual key words of a programming language. Example text EXAMPLE TEXT Keys © SAP AG Page 4 of 96 . paths and options. These include field names. Example text <Example text> Exact user entry. messages.SAP Best Practices for HCM . Example text EXAMPLE TEXT Emphasized words or phrases in body text. screen titles. upgrade and database tools.USA Time Management and Time Evaluation Configuration Guide Icons Icon Meaning Caution Example Note Recommendation Syntax Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. transaction codes. for example. source code. titles of graphics and tables. for example. on the keyboard. Pointed brackets indicate that you replace these words and characters with appropriate entries. Names of elements in the system. table names. function keys (such as F2) or the ENTER key. These are words or characters that you enter in the system exactly as they appear in the documentation. SELECT and INCLUDE.

USA Time Management and Time Evaluation Configuration Guide Abbreviations R O C Required entry field (used in the end-user procedures) Optional entry field (used in the end-user procedures) Conditional field (used in the end-user procedures) © SAP AG Page 5 of 96 .SAP Best Practices for HCM .

..1............19 4..........................................................................................................................3 Daily Work Schedules........22 5................................22 5................................SAP Best Practices for HCM .26 © SAP AG Page 6 of 96 ...............................18 4...............................................................................................21 4..............................................21 4..........................11 3 Integration with Time Management......................22 5 Time Recording and Administration....................................................................................................................15 4......USA Time Management and Time Evaluation Configuration Guide Contents 1 Introduction...............1...........4 Overlapping Time Infotypes..................................................1........9..........................1 Personnel Subarea and Employee Subgroup Groupings.........................................................................................9 Planned Working Time........4 Work Schedule Rules..................................2 Define Daily Work Schedules.......................................................1........................................................................................14 4...........6 Set Default Value for Time Management Status.....................8.....1 Work Break Schedules......................8...............................................................16 4......................................................................................................3 Employee Time Management Status................................................................5 Groupings for the Personnel Subareas........4 Define Rules for Variants...........................................................6 Groupings for Employee Subgroups for Time Quota....................................................................12 4........4 Define Working Weeks................24 5.........................6 Define Day Types.........9..................................................................................................................................................................................9....................9........9.......................................................................................................5 Infotype Screen Control...................1 PDC Processing Statuses...5 Period Work Schedules.......1.........................................................................8 Work Schedule Rules and Work Schedules.......................................................1 Defaults for the Work Schedule.............................................................8...12 4.....................................................................................23 5..............12 4..........................................................................16 4.........17 4.................................................................19 4.......................9..7 Define Selection Rules..........................................14 4..................16 4..........1.......22 5........................................................................................................3 Define for Working Week.24 5........................24 5...................................................................3.........................................................1.............................2 Set Which Hour Fields are Entry...........17 4............3..............7 Daily Work Schedule Variants for Absence.......2 Personnel Subarea Groupings......................20 4.......1 Employee Subgroup Groupings (for work schedules)...........................................................................11 2 Preparation........12 4...................................................................3 Groupings for the Public Holiday Calendar............................................................................................................2 Define Settings for Pair Formation............11 4 Work Schedules..........................................2 Set Work Schedule Rules.........................8...1 Holiday Calendars........................................................26 5..........................................................................................................................12 4.............................................20 4...........................................13 4...............

..................5.......................................41 5.........2...........7........................................1 Set Defaults for Substitution Types................................................................................................................................2..43 5...........5...................................7...7......4 Define Periods..............................................................................................................1 Counting Rules ..............................................................................35 5........................................33 5...................................................................1..........................2.....1 Counting classes for the period work schedule..............................3 Determine Entry Screens and Time Constraint Classes..............................4..................36 5.........2....5.........................................................................6 Default Absence Types.......................................................................................................................5..................................1....................5.................................................................................................................................41 5.............................................34 5.......35 5..................................5......33 5..........6 Attendances.....................................................................................................2 Define Absence Types.......1 Attendance Types....................................................................................37 5.44 5...................36 5.........8 Rules for Rounding Counted Absences and Attendances................................7....................................2 Counting Rules Assigned to Attendance types..USA Time Management and Time Evaluation Configuration Guide 5..........................2............5 Calendar Indicator for Attendance.................................................28 5......42 5............34 5..39 5................................39 5......................3...............................................................................................................3 Service Types...5 Military Ranks..............................4.37 5.....................................5 Special Absence Data...6...............31 5......29 5..............................38 5.....................5...................................8 Define Availability Types..6....................5 Define Default Absence Types..31 5.............2..........31 5..2 Counting Rules for Absences................................................................38 5..............2 Define Absence Types..40 5....39 5............................2 Military Service..................................................................................................................................................5.............................2 Set Eligibility for Infotype......4........................................................1 Eligibility for Infotype.......3 Rounding Counted Attendances................................1...40 5.5....1 Define Absence Types................................2 Define Substitution Types...................3 Assign Counting Rules to Absence types...............................................3.................................42 5...........7 Attendance Counting...................................6...........................29 5..............................................................1 Maternity Protection..........................................................................................28 5........SAP Best Practices for HCM ............4 Maternity Protection Periods.....30 5...........................................................36 5...............................2...1.........................4 Define Counting Rules.............5..........5....................................................1..................44 © SAP AG Page 7 of 96 ...........35 5.4.........7.........................................1 Entry Screens / Time Constraint Classes..........................29 5...............4 Absence Counting.....5...............................................................................................................................................5........3 Types of Birth...............34 5..........................................3 Absences.............................1..............................................................4 Indicators for the Personal Calendar..................................................................................................................2 Define Overtime Compensation Types.........

....................1...............................56 6...............................2 FMLA Rules..............13 Rule Groups for Quota Type Selection................................................3 Assign Deduction Rules to Counting Rules.46 6...6........................................................61 7 Family Medical Leave Act (FMLA)...47 6......................................63 7.........................5 Reduction of Quotas....................52 6.........6...3 Validity of FMLA Rules for Employees...............................................................................6..............63 7..........3 Base Entitlements......................................1...........1 Groupings for Quota Generation.........................................................................................................................................................................................8......................SAP Best Practices for HCM ...............................46 6...................6...48 6..........2 Validity of Rules for Determining Week Converter for Employees..........................................................6.....................................64 7...............61 6.................................................64 7............1 Number Range Intervals............................................................1.....................................................1......3 FMLA Workbench........................................................................................46 6..............................51 6......................54 6...................................60 6.........................................................................................................................................................................6..........50 6......................4 Absence Quotas...........2 FMLA Deduction and FMLA Absences..........................................2 Work Schedule Rule for Availability..66 7..................3 Absence Types for FMLA Reasons................47 6.....................................................................45 5.....10 Specify Wage Types Permitted for Each PSG and ESG.......8 Time Quota Compensation Method.........................................................................2............11 Wage Type Texts......50 6.............................14 Rules for Rounding Quota Entitlements.......45 6 Quotas .....................................................................2 Number Range for Person Time Quotas............58 6.......2 Quota Types for Accrual...............1 Rules for Determining the Weekly Working Time...........5 Attendance Quotas.............................................................................2.......................................................................................................................9 Employee Subgroup Grouping for Primary Wage Type.........6 Automatic Accrual of Time Evaluation...65 7.................................64 7.50 Employee Subgroups for Time Quotas..............................................................................................................................60 6...............1 Number Range for Attendances and Absences ...............56 6........3.................................6....................................6...................................................................55 6........................................6..........1 FMLA Reasons......................59 6..............................7 Generation Rules for Quota Selection........6...............................59 6....1 Number Range Intervals........................2................................................................................................................2 Deduction Rules for Absence and Attendance Quotas.........6.......49 6..................8.....................................................................USA Time Management and Time Evaluation Configuration Guide 5.........4 Validity and Deduction Periods........48 6..1.......................................................................6...............................................................62 7...............................................12 Permissibility of Entries for Each Infotype.................................................................1 Daily Work Schedules...............6............................................................................6.................................................................66 © SAP AG Page 8 of 96 .62 7................................................................................6 Generation of Quotas in Time Evaluation...

2 Attendances / Absences from Generated Planned Time Pair..................67 8..................................4.......................................4.4.....................................3 Define Time Types..........................................1 General Settings........................................................................................20 Floating Holiday Accrual..................USA Time Management and Time Evaluation Configuration Guide 7.......6 Time Management Pool....4....71 8.......................2 Number Range for FMLA Document No..................................................4.........................................................................19 Time Types..2 Time Evaluation Settings........4..............................................14 Wage Type Generation...89 8................90 8............................................68 8.................................74 8..........87 8.....................................................75 8....................................67 7........................1........................5 Quota Generation Schema................................................................................................9 Time Data Processing..........................................................................................................................69 8...................1 Work Break Schedule...................................................................1...........................................15 Overtime Compensation.81 8....................89 8................67 8....................................88 8...........10 Overtime Processing...................1 Subgroup Grouping for PCR/CollAgrmtProv........SAP Best Practices for HCM .............................................................................1 Recalculation Date for Pair Formation/Time Evaluation...................................5 Time Types and Processing Types...........................................................................1.....................77 8..................................................................3 Time Type Determination..................3................................73 8.........................69 8.......8 Generation Rules.............13 Valuation Classes for Period Work Schedules...............................16 Balance Limit /SMBA0/V_T559P_B2DD_J01s.........................................................4.....4........................1.....................2 Profile Settings...69 8.......2..76 8..........................................................................4.......17 Maintain Absence Quotas.................................................................................................66 7........4...........................................6 Shorten Absences of Less Than One Day...3................................................................................................................70 8...................................................91 © SAP AG Page 9 of 96 .4...................86 8.........................85 8...............4 Time Evaluation without Clock Times................................................18 Absence Quotas......................................................................................4............................4................87 8...............................................7 Processing Types.........................................4.........................................................4..................................................................67 8............2 Modifier for Earliest Recalculation Date............................................................1 Number Range for FMLA Requests........................................73 8................4 Check Function.............2...........72 8....82 8.......4.................1.......................90 8............................................................68 8..4............................3...................................................2 Employee Grouping for the Time Evaluation Rule......81 8...............................3 Time Evaluation Modifiers................4.............................67 8 Time Evaluation.3 Earliest Recalculation Date for Time Evaluation...76 8..........................2...............................................................................71 8..............69 8...........................................11 Personnel Calculation Rules.......................................................4.........................................................................12 Overtime from Attendance Quotas..4...................................................................................................

..................................................95 © SAP AG Page 10 of 96 ..............95 10.................1 Payroll.......................................1 Absence Valuation........................93 9...................................................................................................................................................................93 9...............91 8......................................................................3 Value limits for cumulated evaluation results...............................................................................................................................2.........2 Reporting Quota Types....................95 10............6......................1 Number Range Intervals.......................2 Time Data............................................................2 Data Entry Profiles.......................................93 9.............................92 9 Time Manager’s Workplace.......................................................................94 10 Cross Application Time Sheet...............95 10.................93 9..............1...........................1 Post Processing...........2 Reaction to Error Transaction........................................................................................................................6.....................2............................3 Rejection Reasons........................91 8...........................................92 9...................................................................................................................................6....1 Time Accounts..........................................................................................................USA Time Management and Time Evaluation Configuration Guide 8......................................................SAP Best Practices for HCM ....

The time wage types are formed on the basis of time data information. see the Quick Guide for installing Human Capital Management (located on the documentation DVD in \BBLibrary\Documentation\HCM_Quick_Guide_EN_US. The infrastructure for the implementation of Time Management processes must be addressed under the general considerations of the following:    How is time data collected? Why is time data collected – project / cost distribution and/or employee pay details? Does the recording of time apply differently to different groups of employees/segments within the corporate structure? The SAP Best Practices for HCM U. while fairly comprehensive will require the largest Gap Analysis effort within your customer Implementation. is set to handle time evaluation for both ‘Positive’ (all time is recorded) and ‘Negative’ (only exception time is recorded). © SAP AG Page 11 of 96 . night work. does not deliver Collective Bargaining Agreement specifics. 3 Integration with Time Management You use this component to calculate time wage types in Payroll. the Integration with Time Management component imports the time wage types determined by Time Evaluation. Depending on the number of collective agreements and their complexity. The standard delivered schema ‘TM04’ was copied to ‘9US0’ and adapted to cover US requirements for time processing. for example). delivers a standard configuration for Time Management.S. or work on public holidays. For information on the prerequisite building blocks.S.USA Time Management and Time Evaluation Configuration Guide 1 Introduction The SAP Best Practices for HCM U. you must install prerequisite building blocks. you can use the Integration with Time Management component to evaluate the employee-related time data information and to determine the time wage types.S. additional time configuration will be required. This provides a realistic business model to capture absences and exception type attendances for time pay evaluation.SAP Best Practices for HCM . They are used to form employees’ gross wage. The Time Management delivered functionality. If you also use the Time Evaluation component. such as bonuses for overtime. 2 Preparation Before you start installing this building block. The Integration with Time Management component is supplied with time data from the Time Data Recording and Administration component and with time wage types from the Time Evaluation component. an additional 3-4 weeks of effort may be required per unit. If you only use the Time Data Recording and Administration component. The component acts as an interface between the Payroll component and the Time Management component.doc). The Integration with Time Management component determines provisional time wage types for periods for which time evaluation cannot deliver current results (due to a payroll run being moved forward. When multiple collective agreements exist. The SAP Best Practices for HCM U.

00 2.00 6.S.50 9. Several work break schedules are delivered in the SAP Best Practices for HCM U.USA Time Management and Time Evaluation Configuration Guide 4 Work Schedules 4.00 . 9X80 P12 PDY0 PDY0 PDY0 PDY1 PDY1 PDY1 PDY1 PDY2 PDY2 No 01 01 01 02 03 01 02 03 04 01 02 Start 00:00 00:00 10:00 11:30 15:00 00:00 00:00 00:00 00:00 00:00 00:00 End 00:00 00:00 10:15 13:30 15:15 00:00 00:00 00:00 00:00 00:00 00:00 P Unpaid 1. For additional information on the process for activation of calendars please refer to the Time Management Installation Guide.00 3.25 . However. This allows all work schedules to be valid for all Personnel Subareas in the SAP Best Practices for HCM U. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Personnel Subarea Groupings  Group Personnel Subareas for the Daily Work Schedule SPRO 4.00 Paid After 4.00 . GRP 10 10 10 10 10 10 10 10 10 10 10 Break Sched.00 3. are all set to value ‘10’.50 . 4.25 1.1 Work Break Schedules Procedure 1. 4. calendars for each State are available within BC Sets and must be activated to be used.25 1.. Holidays are of class 1 (full day holidays) as well as class 2 (half-day holidays).3 Daily Work Schedules Procedure 1.50 5.1 Holiday Calendars Holiday calendars are not delivered with the preconfigured client.3.S.00 .2 Personnel Subarea Groupings The Personnel Subarea Groupings for the work schedules and daily work schedule in the SAP Best Practices for HCM U.00 1.25 . that provide both paid and unpaid breaks.50 © SAP AG Page 12 of 96 .SAP Best Practices for HCM .25 1. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Daily Work Schedules  Define Break Schedules SPRO 2.S.00 2.

50 1. evening. to support a variety of shifts including day.SAP Best Practices for HCM .00 . night and rotations.50 03.00 10.25 After 5.00 U1 U1 U1 U1 U1 U1 U1 U1 08:00 – 18:00 08:00 – 17:00 07:00 – 18:00 07:00 – 20:00 08:00 – 17:00 08:00 – 13:00 08:00 – 16:00 16:00 – 24:00 15:30 – 00:30 15:30 – 20:30 06:30 – 20:00 06:30 – 16:15 19:00 – 08:00 23:00 – 9X80 9X80 1 1 0 1 4 1 1 1 2 2 2 1 1 5 3 U1 U1 U1 PDY0 P12 PDY0 PDY0 PDY1 PDY1 PEV0 PEV0 PDY2 08:30 – 17:00 PDY2 08:30 – 13:00 P12 PGN0 © SAP AG Page 13 of 96 . On the Change View “Daily Work Schedule”: Overview screen.2 Define Daily Work Schedules Procedure 1.00 3. PDY2 PEV0 PEV0 PEV0 PNG0 PNG0 PNG0 No 03 01 02 03 01 02 03 Start 00:00 00:00 00:00 00:00 00:00 00:00 00:00 End 00:00 00:00 00:00 00:00 00:00 00:00 00:00 P Unpaid Paid .25 . you can view the following values: Planned DWS Normal GRP Working Selection Planned Work DWS DWS Text Variant Hours Rule Time WBS Time Class 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 9X80 9X80 Flex 9X80 9X80 Flex A FREE Day Off PD10 10 Hour Day PD12 12 Hour Day PDAY 8 Hour Day PDAY 8 Hour A Day PDY2 Rotation Day PEV2 Rotation Eve PEVE 8 Hour Evening PEVE 8 Hour A Evening PFLX Flex Schedule PFLX Flex A Schedule PN12 12 Hour Night PNGT 8 Hour 09.S.00 .50 2.50 5.00 00.00 08.USA Time Management and Time Evaluation Configuration Guide GRP 10 10 10 10 10 10 10 Break Sched.25 4. 3.50 5. Several examples of daily work schedules are delivered in the SAP Best Practices for HCM U.50 12.25 1.00 07.25 .50 08.00 08.00 08. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Daily Work Schedule  Define Daily Work Schedules SPRO 2.3.50 2.00 04.00 07.00 12.50 07.00 04.00 3.

.. .X. Cl...5 hour days within a given work period... XXXXXXXXXX Hol. X.XXXXXXX X....5 Period Work Schedules Procedure 1. XX..0 or 7.. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Daily Work Schedules  Define Rules for Variants SPRO 2. If the employee works the standard 5 day week.SAP Best Practices for HCM ... XXXXXXXXXX Day XXXXXXX ..X.... On the Change View “Rules to determine variant for monthly WS rule generation”: Overview screen.00 07..S. choose the ‘New Entries’ button and enter the following values: Grp PWS PWS Text Week 01 02 03 04 05 06 07 10 10 3X12 3X12 3x12 flex schedule 3x12 flex schedule 001 002 PD12 PN12 PD12 PN12 PD12 PN12 FREE FREE FREE FREE FREE FREE FREE FREE © SAP AG Page 14 of 96 .50 DWS Selection Rule Normal Planned Work DWS Time WBS Time Class 08:00 23:00 – 04:00 00:00 – 08:00 PGN0 PDY1 3 3 Night PNGT 8 Hour A Night PNT2 Rotating / Night U1 4.. 3... Next Day XXXX XXXXXX XXXXXXXXXX XXXXXXXXXX .X.4 Define Rules for Variants Procedure 1. A Part-time work schedule is used for an employee who works a reduced number of 8... but the number of hours are less than the normal 8...5 hours per day.. use the period work schedules ‘PDAY’ or ‘PFLX’ and the part-time flag on Infotype 0007.X... On the Change View “Period Work Schedule”: Overview screen... Additional period work schedules for part-time employees working standard daily hours but a reduced number of days in the week may be added during the implementation if necessary.. Variant B B A 4.. choose the ‘New Entries’ button and enter the following values: Rule 01 01 10 10 10 No 01 02 01 02 03 Holiday Cl… .... .. Nine Period Work Schedules are provided in the SAP Best Practices for HCM U.X.USA Time Management and Time Evaluation Configuration Guide GRP DWS Text 10 10 Planned Working Variant Hours 04.X.......0 or 7.... Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Period Work Schedules  Define Period Work Schedules SPRO 2....

Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Day Types  Define Day Types SPRO 2.5 Rotation schedule 7. the four standard day types and selection rules are being used.6 Define Day Types Procedure 1.5 Rotation schedule 7.5 Week 01 003 004 001 001 002 001 002 001 002 003 004 001 002 003 004 001 002 003 004 001 002 003 004 001 001 001 001 001 002 003 001 002 003 001 002 003 PN12 PD12 PD10 9X80 9X80 9X80 9X80 PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 FREE FREE FREE FREE PDAY PEVE PFLX PNGT PDY2 PEV2 PNT2 PEV2 PNT2 PDY2 PNT2 PDY2 PEV2 02 PN12 PD12 PD10 9X80 9X80 9X80 9X80 PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 FREE FREE FREE FREE PDAY PEVE PFLX PNGT PDY2 PEV2 PNT2 PEV2 PNT2 PDY2 PNT2 PDY2 PEV2 03 PN12 PD12 PD10 9X80 9X80 9X80 9X80 PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 FREE FREE FREE FREE PDAY PEVE PFLX PNGT PDY2 PEV2 PNT2 PEV2 PNT2 PDY2 PNT2 PDY2 PEV2 04 FREE FREE PD10 9X80 9X80 9X80 9X80 PD12 FREE PN12 FREE FREE PN12 FREE PD12 PN12 FREE PD12 FREE FREE PD12 FREE PN12 PDAY PEVE PFLX PNGT PDY2 PEV2 PNT2 PEV2 PNT2 PDY2 PNT2 PDY2 PEV2 05 FREE FREE FREE 9X80 FREE FREE 9X80 FREE FREE FREE FREE PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 PDAY PEVE PFLX PNGT PDY2 PEV2 PNT2 PEV2 PNT2 PDY2 PNT2 PDY2 PEV2 06 FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE 07 FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE PD12 PN12 PN12 PD12 FREE FREE FREE FREE PN12 PD12 PD12 PN12 FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE FREE 4.5 Rotation schedule 7.5 Rotation schedule 7. © SAP AG Page 15 of 96 .5 Rotation schedule 7.5 Hour Night Shift 8 Hour Rotation schedule 7.5 Rotation schedule 7. It is therefore also used in absence counting and to determine wage types.5 Rotation schedule 7.USA Time Management and Time Evaluation Configuration Guide Grp PWS PWS Text 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 3X12 3X12 4X10 9X80 9X80 9X80 9X80 P121 P121 P121 P121 P122 P122 P122 P122 P123 P123 P123 P123 P124 P124 P124 P124 PDAY PEVE PFLX PNGT PRO1 PRO1 PRO1 PRO2 PRO2 PRO2 PRO3 PRO3 PRO3 3x12 flex schedule 3x12 flex schedule 4x10 flex schedule 9x80 flex schedule 1 9x80 flex schedule 1 9x80 flex schedule 2 9x80 flex schedule 2 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Normal Day 8 Hour Evening Shift 8 Hour Flex time 7.. The day type determines the influence on payment and also the relevance of the day for calculating attendance times. In the SAP Best Practices for HCM U.S.SAP Best Practices for HCM .5 Rotation schedule 7.

On the ‘Change View Day Types Text”: Overview’ screen. choose the ‘‘New Entries’’ button and enter the following values:     Blank: Work/Paid 1: Off/Paid 2: Off/Unpaid 3: Off/Special Day 4. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Employee Subgroup Groupings SPRO 2.. choose the ‘New Entries’ button and enter the following values: Rule 01 02 03 10 01 Day type Weekday 1 1111111 1 1111111 1 1111111 1 1111111 Day type Saturday 1 1111111 1111111 1 1111111 1 1111111 Day type Sunday 1 1111111 1 1111111 1 1111111 1 1111111 4.USA Time Management and Time Evaluation Configuration Guide 3. In addition to the delivered Work Schedule Groupings the groupings for ‘Pensioners’ and 'Executive/Sales' have been added for the SAP Best Practices for HCM U. On the ‘Choose Activity’ screen choose the “Define Employee Subgroup Grouping” activity and choose the ‘Choose’ button.. These groupings are linked to Employee Subgroups in order to define a specific work schedule that is allowed for a specific type of employee.8.S. 3. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Day Types  Define Selection Rules SPRO 2.1 Employee Subgroup Groupings (for work schedules) Procedure 1.7 Define Selection Rules Procedure 1. On the ‘Change View “Text for Work Schedule Grouping”: Overview’ screen.8 Work Schedule Rules and Work Schedules 4.SAP Best Practices for HCM . choose the ‘New Entries’ button and enter the following values: EG Employee Group 1 Employee ESG Employee Subgroup U0 Hourly Grouping 1 Grouping Text Hourly Wage Earners © SAP AG Page 16 of 96 . 4.S. On the Change View “Definition Rules for Day Types”: Overview screen. Employee Subgroups have been assigned the following work schedule grouping in the SAP Best Practices for HCM U.

SAP Best Practices for HCM . 48 WS Rule 3X12_1 Start Date 01/01/1990 End Date Text USA (DISTRICT OF COLUMBIA) USA (DISTRICT OF COLUMBIA) USA (DISTRICT OF COLUMBIA) USA (DISTRICT OF COLUMBIA) 10 12/31/9999 1 1 48 48 10 10 3X12_2 3X12_3 01/01/1990 01/01/1990 12/31/9999 12/31/9999 1 48 10 3X12_4 01/01/1990 12/31/9999 4. On the ‘Change View “Work Schedule Rule”: Overview’ screen.8.8. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Set Work Schedule Rules and Work Schedules SPRO 2.2 Set Work Schedule Rules Procedure 1.USA Time Management and Time Evaluation Configuration Guide EG Employee Group 1 1 1 1 2 2 2 2 4 4 4 7 7 7 8 8 9 9 U U Employee Employee Employee Employee Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Intern Intern Intern Temp/Seasonal Temp/Seasonal Temp/Seasonal Expatriate Expatriate External External Inpatriate Inpatriate ESG Employee Subgroup U1 U2 U3 U4 U3 U5 U6 U7 U0 U1 U2 U0 U1 U2 U1 U3 U8 U9 U1 U3 Salaried Exempt Salaried non-Exempt Executive Sales Executive Survivor w/Benefits Survivor w/o Benefits Regular Retiree Hourly Salaried Exempt Salaried non-Exempt Hourly Salaried Exempt Salaried non-Exempt Salaried Exempt Executive Contractor Service Provider Salaried Exempt Executive Grouping 2 2 4 4 3 3 3 3 1 2 2 1 2 2 2 4 1 1 2 4 Grouping Text Salaried Employees Salaried Employees Executive/Sales Executive/Sales Pensioners Pensioners Pensioners Pensioners Hourly Wage Earners Salaried Employees Salaried Employees Hourly Wage Earners Salaried Employees Salaried Employees Salaried Employees Executive/Sales Hourly Wage Earners Hourly Wage Earners Salaried Employees Executive/Sales 4. choose the ‘New Entries’ button and enter the following values: ES G 1 ES Group for WS Hourly wage earners Hourly wage earners Hourly wage earners Hourly wage earners PSG Holiday Cal.3 Groupings for the Public Holiday Calendar Procedure © SAP AG Page 17 of 96 .

.8.SAP Best Practices for HCM . On the “Country Grouping” screen. select ‘USA’ from the dropdown list. the Public Holiday Calendar ‘48’ is attached to all Personnel Areas/Subareas. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Groupings for the Public Holiday Calendar SPRO 2. In the SAP Best Practices for HCM U. 3.USA Time Management and Time Evaluation Configuration Guide 1.S.4 Work Schedule Rules Procedure 1. Access the activity using one of the following navigation options: © SAP AG Page 18 of 96 . The Change View “Assign Personnel Subarea to Public Holiday Calendar”: Overview screen will come up with the following values: Personnel Area Personnel Area Text Personnel Subarea Personnel Subarea Text Calendar 1010 Headquarters 0001 0002 0003 0004 0005 0006 0007 0008 0009 0010 0001 0002 0003 0004 0005 0001 0002 0003 0001 0002 0001 0002 0003 0004 0001 0002 0003 0001 0002 0003 0001 0002 0001 0002 0003 Administration Human Resources Finance Sales/Marketing Manufacturing Operations Research & Development Field Support Information Technology Union A Sales/Marketing Manufacturing Operations Research & Development Union A Plant A Plant B Union A Location A Location B New York Philadelphia Washington DC Atlanta Chicago Dallas Minneapolis Human Resources Development Sales Local 112 Local 083 Human Resources Development Sales 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 1011 Product A 1012 Product B 1013 1020 Subsidiary A East 1021 Central 1022 West 1030 1032 Union Non Union 4.

00 1.33 162.00 182.00 37.00 37.00 5.00 5. HOL PSG WS Rule Daily Weekly Monthly Work Annual PWS Ref. 3.00 40.00 5.00 5. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Planned Working Time  Set Default Value for the Work Schedule SPRO Feature SCHKZ is used to set the default for the Work Schedule.50 37.950.00 07.00 42.50 5.00 1.00 2.00 5.950.080.50 37.50 173.00 42.00 07.00 40.00 5.50 173.50 07. © SAP AG Page 19 of 96 .00 2.950.00 2.50 37.00 42.00 08.00 2.00 2. On the ‘Change View “Work Schedule Rule: Availability”: Overview’ screen. All Work Schedule Rules delivered with the SAP Best Practices for HCM U.00 5.S.00 1.080.SAP Best Practices for HCM .00 07.50 3.184.50 37. As it becomes necessary to change employee groupings.33 162.50 37.50 173.00 182.184.00 2.00 182. are attached to holiday calendar ‘48’ only.50 3.00 1.950.080.00 40.00 5.50 40.00 08.00 12.00 P121 P122 P123 P124 PDAY PEVE PFLX PNGT PRO1 PRO2 PRO3 PDAY PFLX PRO1 PRO2 PRO3 PDAY PEVE PFLX PNGT PFLX 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 01/01/1996 4.00 12.00 1.33 173.50 40.50 07.080.00 5.950.00 2.00 07. the feature SCHKZ will need to be reviewed to identify modifications required to default the proper PWS rule on Infotype 0007.50 162.00 08.00 5.00 1.50 07.00 5.00 2.50 08.00 5.9 Planned Working Time 4. you can view the following values: GRP.00 5.950.50 162.00 5.00 173.00 5.50 3.00 2.00 1.50 07.50 42.00 37.50 07.33 173.1 Defaults for the Work Schedule Procedure 1.50 3.50 162.00 1.33 162.00 1.184.080.50 40.50 173.00 12.S.50 08. Date Hrs Hours Hours Days Hours for PWS 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 3 3 3 3 4 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 48 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 P121 P122 P123 P124 PDAY PEVE PFLEX PNGT PROT1 PROT2 PROT3 PDAY PFLEX PROT1 PROT2 PROT3 PDAY PEVE PFLEX PNGT PFLEX 12.50 162.9.080.00 5. Work Schedule Rules delivered with the SAP Best Practices for HCM U.950.50 08.33 162. are generated up to and including January 2007.50 182.50 40.USA Time Management and Time Evaluation Configuration Guide IMG Path Transaction Code Time Management  Time Data Recording and Administration  Availability Define Work Schedule Rules for Availability SPRO 2.950.00 07.184.950.33 162.950.00 37.00 1.50 162.00 37.00 2.00 2.50 08.080.

Access the activity using one of the following navigation options: IMG Path Transaction Code Three definitions are available for Working Week however. is working week ‘01’. You can use feature WRKHR to determine whether the system should use the value from the current work schedule rule or the value in the original record.3 Define for Working Week Time Management  Work Schedules  Planned Working Time  Define Working Weeks SPRO 1. 4. PERSG &SCHKZ=PDAY. you will view the following values:  WRKHR: D ** 10 MOLGA &WRKHR=D/X. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Planned Working Time  Set Which Hour Fields Are Entry Fields SPRO 2. 2. & WRKHR=D/X. 3.SAP Best Practices for HCM . PERSK &SCHKZ=PDAY. It may be necessary based on client requirements to modify feature WWEEK in order to default the proper working week. &SCHKZ=PFLEX.USA Time Management and Time Evaluation Configuration Guide 2. This value can also be overwritten. the default set in the SAP Best Practices for HCM U. On the “Process feature WRKHR: decision tree” screen. you will view the following values:  SCHKZ: D ** 10 10 10 10 10 10 10 D * 1 1 1 1 2 D ** U3 U4 MOLGA &SCHKZ=. On the ‘Choose Activity’ screen. &SCHKZ=PFLEX. When the Planned Working Time (IT0007) record is created. choose “Set Default Values for Working Weeks” activity and choose the ‘Choose’ button.S. 4. On the “Process feature WWEEK: decision tree” screen you will see the following values:  WWEEK: © SAP AG Page 20 of 96 .9.2 Set Which Hour Fields are Entry Procedure 1. the weekly working days are automatically taken from the work schedule rule specified in the record. On the “Process feature SCHKZ: decision tree” screen. &SCHKZ=PFLEX. when the infotype record is changed or copied.9.

5 Infotype Screen Control 1.9.4 Define Working Weeks 1. Pool MP000700 Grp 001 002 003 004 004 005 006 007 008 009 010 011 012 013 014 015 016 017 018 018 019 020 Screen 2000 Feature Variable Key 10 Alt.USA Time Management and Time Evaluation Configuration Guide D ** 10 MOLGA &WWEEK=. screen 2000 Next screen 2.SAP Best Practices for HCM . choose “Define Working Weeks” and choose the ‘Choose’ button. &WWEEK=01. On the Change View “Infotype Screen Control” screen you will see the following values: Mod. Working Hours Max No. On the ‘Change View “Working Weeks”: Overview’ screen you will see the following values: Working Week 01 02 03 ‚ Start Time Name of Working Week Working week Monday Working week Friday 12 noon Working week Monday 12 midnight Length 07 07 07 Start Date 01/01/1990 01/05/1990 01/01/1990 12:00:00 00:00:00 4.9. Screen Control fields: Field Name P0007-SCHKZ P0007-ZTERF P0007-EMPCT P0007-TEILK P0007-TEILK P0007-ARBST P0007-MINTA P0007-MAXTA P0007-WOSTD P0007-MINWO P0007-MAXWO P0007-MOSTD P0007-MINMO P0007-MAXMO P0007-JRSTD P0007-MINJA P0007-MAXJA P0007-WKWDY P0007-DYSCH P0007-DYSCH P0007-KZTIM P0007-WWEEK Field Text Work Schedule Rule Employee Time Management Status Employment percentage Indicator Part-Time Employee Indicator Part-Time Employee Daily Working Hours Min No. 4. On the ‘Choose Activity’ screen. Working Hours Monthly Hours Minimum weekly working hours Maximum number of work hours per Monthly Hours Minimum number of work hours per Maximum number of work hours per Annual working hours Minimum annual working hours Maximum Number of Working Hours Weekly Workdays Create Daily Work Schedule Dynam Create Daily Work Schedule Dynam Additional indicator for time ma Working Week Std                   Hide   © SAP AG Page 21 of 96 . choose “Activate ‘Working Week’ Entry Field” activity and choose the ‘Choose’ button. On the “Choose Activity” screen.

6 Set Default Value for Time Management Status Procedure 1. codes in the SAP Best Practices for HCM U. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Work Schedules  Planned Working Time  Set Default Value for Time Management Status SPRO The time management status will be defaulted to value ‘0’ for all types of employees. Generally.S. &TMSTA=0.  TMSTA: 10 10 10 10 10 10 ** D D ** U1 U2 U3 U4 MOLGA PERSK &TMSTA=0.SAP Best Practices for HCM . If you are not installing the K05 Payroll building block or integrating with SAP Payroll. &TMSTA=0.1.S.1 PDC Processing Statuses Procedure 1. &TMSTA=0. you will see the following values © SAP AG Page 22 of 96 . you should use the time management status ‘7’.1 Personnel Subarea and Employee Subgroup Groupings The Personnel Subarea Groupings for the time recording in the SAP Best Practices for HCM U. &TMSTA=0.USA Time Management and Time Evaluation Configuration Guide 4. 5 Time Recording and Administration 5. 5.9. It may be necessary based on client requirements to modify feature TMSTA in order to default the proper time management status. will vary depending on the specific function of the grouping code. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  General Settings  Define Settings for Pair Formation SPRO 2. &TMSTA=0. are either set to ‘01’ or ’10’. On the ‘Change View “PDC Processing Statuses”: Overview’ screen.

you will see the following value: © SAP AG Page 23 of 96 .start/end of day is estimated Employee has day off .SAP Best Practices for HCM .start/end of day is estimated Time events which follow in quick succession Value limit for time events which follow in quick succession Assigning a Time Event to the Current or Previous Day Clock-in or clock-out Start or end of off-site work Employee is absent and makes an 'end of off-site work' entry Employee is absent and makes a 'clock-out' entry Employee is absent and makes a 'start of off-site work' entry Employee is absent and makes a 'start/end of off-site work' entry Employee is absent and makes a 'start of break' entry Employee is at work and makes a 'clock-in' entry Employee is at work and makes an 'end of off-site work' entry Employee is working off-site and makes a 'clock-in' entry Employee is working off-site and makes a clock-out entry Employee is on break and makes 'clock-in' entry No account assignment No account assignment: Depth of search Time event finds time ticket already filled with data Determining productive. On the ‘Change View “PDC Processing Statuses ”: Overview’ screen.2 Define Settings for Pair Formation Procedure 1. setup and machine time Posting Time Tickets Supplying Actual Times to Logistics Repeated Posting of Work Time Events Start Date 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 5.USA Time Management and Time Evaluation Configuration Guide Processing Status Text PSG 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 Status A00 A01 A02 A03 A04 A05 A06 A07 A10 A11 C01 C02 C03 C04 C05 C11 C12 C21 C22 C31 F03 F04 F07 F08 G01 G02 L00 Repeated posting of time events First record of day Assigning a Record to a Day or a Subsequent Day Employee has day off . Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Processing Absence Quotas in Payroll  Time Quota Compensation  Quota Overview  Time Evaluation  General Settings  Define Settings for Pair Formation SPRO Transaction Code 2.1.

3 Employee Time Management Status Procedure 3.1.5 Groupings for the Personnel Subareas Procedure © SAP AG Page 24 of 96 . you will see the following values: TM Status 0 1 2 7 8 9 Text No Time Evaluation Time Evaluation of Actual Times PDC Time Evaluation Time Evaluation Without Payroll Integration External Services Time Evaluation of Planned Times 5.1. On the ‘Change View “Time Constraint Reaction for Time Management Infotypes”: Overview’ screen. Class 01 01 01 01 02 01 01 00 00 00 5. you will see the following values: Infotype 2001 2002 2003 2004 2005 2006 2007 2011 2012 2013 Infotype Text Absences Attendances Substitutions Availability Overtime Absence Quotas Attendance Quotas Time Events Time Transfer Specifications Quota Corrections Time Con. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Specify System Reaction to Overlapping Time Infotypes SPRO 2.USA Time Management and Time Evaluation Configuration Guide PSG 01 Status A00 Processing Status Text Repeated posting of time events Start Date 01/01/1900 End Date 12/31/9999 5. On the ‘Change View “Employee Time Management Status”: Overview’ screen. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Limit Employee Status for Time Management SPRO 4.4 Overlapping Time Infotypes Procedure 1.1.SAP Best Practices for HCM .

USA Time Management and Time Evaluation Configuration Guide 1. and Managing Time Accounts Using Attendance/Absence Quotas.SAP Best Practices for HCM . are set to the following values for time recording functions. Groupings that are utilized and referenced in the following sections include grouping codes for Substitutions. Personnel subareas in the SAP Best Practices for HCM U.S. Absences. A more convenient way to access this table is to use the following menu path: SM30  Table View ‘V_001P_ALL’  Maintain Table PA Personnel PSA PSA Text Area Text 1010 Headquarter 0001 Administration s 0002 Human Resources 0003 Finance 0004 Sales/Marketin g 0005 Manufacturing 0006 Operations 0007 Research & Development 0008 Field Support 0009 Information Technology 0010 Union A Product A 0001 Sales/Marketin g 0002 Manufacturing 0003 Operations 0004 Research & Development 0005 Union A Product B 0001 Plant A 0002 Plant B 0003 Union A Subsidiary A 0001 Location A 0002 Location B East 0001 New York 0002 Philadelphia 0003 Washington DC 0004 Atlanta Central 0001 Chicago 0002 Dallas 0003 Minneapolis West 0001 Human Resources 0002 Development 0003 Sales Abs/Att Time Subst/ Abs/Att Time Type Quotas Avail Counting Recording 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 1011 1012 1013 1020 1021 1022 © SAP AG Page 25 of 96 . Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Availability Group Personnel Subareas for Availability Types SPRO 2. Availability.

S. are set to the following values for time recording functions.6 Groupings for Employee Subgroups for Time Quota Procedure 1.SAP Best Practices for HCM .1. Groupings that are utilized and referenced in the following sections include Time Quotas only. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Setting Groupings for Time Quotas Group Employee Subgroups for Time Quotas SPRO Transaction Code 2.1.USA Time Management and Time Evaluation Configuration Guide PA Personnel PSA PSA Text Area Text 1030 1032 Union A Non Union 0001 Local 112 0002 Local 083 0001 Human Resources 0002 Development 0003 Sales Abs/Att Time Subst/ Abs/Att Time Type Quotas Avail Counting Recording 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 01 01 01 01 01 5. Employee subgroups in the SAP Best Practices for HCM U. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  © SAP AG Page 26 of 96 .7 Daily Work Schedule Variants for Absence Procedure 1. EG 1 1 1 1 1 2 2 2 2 4 4 4 7 7 7 8 8 9 9 U U Employee Group Employee Employee Employee Employee Employee Retiree/pensioner Retiree/pensioner Retiree/pensioner Retiree/pensioner Interns Interns Interns Temp/Seasonal Temp/Seasonal Temp/Seasonal Expatriate Expatriate Extermal External Inpatriate Inpatriate ESG U0 U1 U2 U3 U4 U3 U5 U6 U7 U0 U1 U2 U0 U1 U2 U1 U3 U8 U9 U1 U3 Employee Subgroup Hourly Salaried Exempt Salaried non-Exempt Executive Sales Executive Survivor w/Benefits Survivor w/o Benefits Regular Retiree Hourly Salaried Exempt Salaried non-Exempt Hourly Salaried Exempt Salaried non-Exempt Salaried Exempt Executives Contractor Service Provider Salaried Exempt Executive Time Quota 1 2 2 4 4 4 3 3 3 1 2 2 1 2 2 2 4 1 1 2 4 5.

If you select “Check Variants for Daily Work Schedule”.5 9x80 Flex Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 A A A A 4. Create Rules for Daily Work Schedules 4. then you will see the following data: PSG 09 10 10 10 10 10 10 10 10 10 10 10 10 10 10 A/A Type 1010 0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 Att.SAP Best Practices for HCM .USA Time Management and Time Evaluation Configuration Guide Absences  Absence Catalog  Absence Counting  Determine Daily Work Schedule Variants for Absence Transaction Code SPRO 2. Type Text Illness w/o specification Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occ. or “Check Daily Work Schedule Selection Rule” then you will see the following data: Group 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Daily Work Schedule 9X80 9X80 FREE PD10 PD12 PDAY PDAY PDY2 PEV2 PEVE PEVE PFLX PFLX PN12 PNGT PNGT PNT2 9X80 Variant A Daily WS text 9x80 Flex 9x80 Flex Normal Day Off 10 Hour Day 12 Hour Day 8 Hour Day 8 Hour Day RotationDay 7. Check Daily Work Schedule Selection Rule 3./Abs. If you select “Assign Grouping for Daily Work Schedule Variant”. Assign Grouping for Daily Work Schedule Variant 3.5 RotationEve 7.5 8 Hour Evening 8 Hour Evening Flex Schedule Flex Schedule 12 Hour Night 8 Hour Night 8 Hour Night RotationNgt 7. On the ‘Choose Activity’ screen you can select any of the following activities: 1. Check Variants for Daily Work Schedule 2. Inj/Worker's Comp Maternity FMLA Jury Duty Bereavement Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 © SAP AG Page 27 of 96 .

XXXXXXXXXX XXXXXXXXXX XXXXXXXXXX XXXXXXXXXX Hol.50000 0... ... Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Substitutions  Define Substitution Types SPRO © SAP AG Page 28 of 96 ..00000 X X 1.25000 X 0.25000 0.25000 0. In addition to the standard delivered Rounding Rules one additional rule has been created for use in the SAP Best Practices for HCM U.00000 Upper Limit Target 03 04 07 23 24 70 001 001 002 003 Not whole or half 001 Round to 2 decimal places 001 No rounding 001 Round down to nearest whole number 001 Round up to nearest whole number Round percentage 0 001 001 002 003 004 001 X 1.75000 99.X. All absences and attendances delivered in the SAP Best Practices for HCM U.USA Time Management and Time Evaluation Configuration Guide PSG 10 A/A Type 0650 Att./Abs. Lower Limit 0.01500 0. then you will see the following data: Rule 01 GB NL PT Number 01 01 01 01 Holiday Cl.X.50000 0.50000 X X 0.50000 1.XXXXXXXXX XXXXXXXXXX Grp..99999 1.999..00000 0.75000 1..S.00000 0...00000 1.75000 1. XXXXXXXXXX XXXXXXXXXX .S.50000 X 99.00000 1.00000 0.25000 0.1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Counting  Rules for Absence Counting (New)  Define Rules for Rounding Counted Absences SPRO Transaction Code 2. Rule Description 01 02 Round up or down Round percentage No. Cl...75000 0. Att/Abs .00000 1.01000 X X 1.00000 X 0... If you select “Create Rules for Daily Work Schedules”. Next D.. Weekday XXXXXXX XXXXXXX XXXXXXX XXXXXXX Variant A I A V 5...50000 0.SAP Best Practices for HCM .99999 X 0. Type Text Military Service Start Date 01/01/1990 End Date 12/31/9999 5.00000 0.00500 0.50000 0.8 Rules for Rounding Counted Absences and Attendances Procedure 1.. XXXXXXXXX X..2 Define Substitution Types Procedure 1.25000 X X X X 5.75000 X 0.00000 X 0.999.25000 0.75000 0. use the rounding rule ‘70’..50000 X X X X X 80 Round up to nearest half number 0.00000 0.

1 Set Defaults for Substitution Types Procedure 4. 3. changes may be required. to support the most commonly used Substitutions.  VTART: D ** 07 10 MOLGA &VTART=02. The following customizing has been made in the SAP Best Practices for HCM U. It is likely that this situation will not be valid for most SAP customers. 5.1 Entry Screens / Time Constraint Classes Procedure 1. On the ‘Change View “Substitution Types”: Overview’ screen. &VTART=02.3.3 Absences 5.2. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Substitutions  Set Defaults for Substitution Types SPRO In Feature VTART “Position Substitution – Substitution type 02” has been defaulted for MOLGA “10”./abs. and therefore. &VTART=04. type text Vacation Start Date 01/01/1990 End Date 12/31/9999 © SAP AG Page 29 of 96 . choose the ‘‘New Entries’’ button and enter the following values: PSG Subs Substitution Type Text 10 10 10 10 01 02 03 04 Foreman substitution Position substitution Employee substitution Shift substitution Time Constraint 01 02 01 01 Change Compensation Reduced Work Hours 5.USA Time Management and Time Evaluation Configuration Guide 2.SAP Best Practices for HCM . you will see the following values: PSG 10 A/A Type 0100 Att. Substitutions are planned exceptions to an employee’s work schedule for a defined period of time. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Determine Entry Screens and Time Constraint Classes SPRO Transaction Code 2.S. On the ‘Change View “Absence: General Settings”: Overview’ screen.

/abs.3. 3. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Define Absence Types SPRO 2. On the ‘Change View “Absence: Input Checks”: Overview’ screen.USA Time Management and Time Evaluation Configuration Guide PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 A/A Type 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 0700 Att. The SAP Best Practices for HCM U.S. Inj/Worker's Comp Maternity FMLA Jury Duty Bereavement Military Service Strike / Lockout Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 5.2 Define Absence Types Procedure 1. Absence types have been created for multiple personnel subarea groupings. is set up such that all absence types are valid for all personnel area/subarea combinations. choose the ‘New Entries’ button and enter the following values: PS Group 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Absence 0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 Absence Type Text Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occupational Injury / Workers’ Compensation Maternity Family Medical Leave (FMLA) Jury Duty Bereavement Leave Military Service © SAP AG Page 30 of 96 . type text Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occ.SAP Best Practices for HCM . In order to comply with the jurisdictional requirements in each location.

© SAP AG Page 31 of 96 . In the SAP Best Practices for HCM U.SAP Best Practices for HCM . four Absence Counting classes have been used for the period work schedule valuation. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Counting  Define Counting Classes for the Period Work Schedule SPRO Transaction Code 2. and day of the week. On the ‘Change View “Period Work Schedule Valuation”: Overview’ screen. If additional Period Work Schedules are created a review of the counting classes may be necessary.2 Counting Rules for Absences Procedure 1.S.5 Hour Night Shift 8 Hour Rotation schedule 7. These PWS counting classes are used in the Generation of Wage Types.4 Absence Counting 5.4. Counting rules define how absences are treated based on the type of day. choose the ‘New Entries’ button and enter the following values: Group 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 PWS 3X12 4X10 9X80 9X81 P121 P122 P123 P124 PDAY PEVE PFLX PNGT PRO1 PRO2 PRO3 PWS Text 3X12 Flex Schedule 4X10 Flex Schedule 9X80 Flex Schedule 1 9X80 Flex Schedule 2 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Rotation Schedule 12 Normal Day 8 Hour Evening Shift 8 Hour Flex time 7. In the SAP Best Practices for HCM U.1 Counting classes for the period work schedule Procedure 1.USA Time Management and Time Evaluation Configuration Guide PS Group 10 Absence 0700 Absence Type Text Strike / Lockout 5.5 Rotation schedule 7.5 Rotation schedule 7. several new quota deduction rules have been defined.5 PWS Valuation 3 5 2 1 3 3 3 3 1 1 2 1 4 4 4 5.4.. 3. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules SPRO Transaction Code 2.S.

choose the ‘New Entries’ button and enter the following values: ESG PSG Rule Counting Rule 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 3 3 4 4 4 4 4 4 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 001 002 002 002 003 004 005 006 010 001 002 002 002 003 004 005 006 010 001 010 001 002 002 002 003 004 005 006 010 Absence Counting . Seq# Multiplier Multiplier Deduction Hours Days Rule 001 001 002 003 001 001 001 001 001 001 001 002 003 001 001 001 001 001 001 001 001 001 002 003 001 001 001 001 001 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 150% 125% 100% 100% 100% 100% 100% 100% 100% 150% 125% 100% 100% 100% 100% 100% N/A 003 003 003 001 002 004 010 N/A N/A 003 003 003 001 002 004 010 N/A 100% N/A 100% N/A 100% 100% 150% 125% 100% 100% 100% 100% 100% N/A 003 003 003 001 002 004 010 N/A © SAP AG Page 32 of 96 . with Public Holiday Absence Counting – No Quota Vacation Counting Vacation Counting Vacation Counting Comp Time for Overtime Floating Holiday Sick / Illness Quota Personal Time Counting Rule Absence Counting . 3. and daily work schedule class. changes can be made in the IMG under Define Counting Rules. The quota deduction rule is defined in the section on Quotas to follow. On the ‘Change View “Counting Rule”: Overview’ screen. weekday.USA Time Management and Time Evaluation Configuration Guide All SAP Best Practices for HCM U.No Quota Vacation Counting Vacation Counting Vacation Counting Comp Time for Overtime Floating Holiday Sick / Illness Quota Personal Time Counting Rule Absence Counting .No Quota. with Public Holiday Absence Counting – No Quota Absence Counting – No Quota. ‘Counting Rules’. However. the SAP Best Practices for HCM U. also provides a Generic Absence counting rule for non-quota absence types with and without Public Holiday 4. with Public Holiday Absence Counting – No Quota Vacation Counting Vacation Counting Vacation Counting Comp Time for Overtime Floating Holiday Sick / Illness Quota Personal Time Counting Rule Absence Counting – No Quota.No Quota.S. 5.S. see Condition for Absence/Attendance and select box < 1day.SAP Best Practices for HCM . period work schedule class. day type. with the exception of 'Vacation'. The ‘Illness’ counting rule has been configured to a full day. have one selection rule in which absences are applied to the quota at 100% based on the holiday class. Since all Absence Types require a counting rule. absences are applied to the quotas in the first sequence number at 100% and at 150% in the second based on the period work schedule counting class and daily work schedule class. Two sequence numbers have been assigned to the counting rule defined for 'Vacation' in which all types of holiday classes and weekdays apply. If you need to configure this to a half day. On the ‘Counting Rule’ details screen.

you will see the following values: PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Absence 0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 0700 Absence Text Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occupational Injury / Workers’ Compensation Maternity Family Medical Leave (FMLA) Jury Duty Bereavement Leave Military Service Strike / Lockout Quota Dedn Rule 002 001 001 005 010 010 003 004 006 010 010 006 001 001 001 001 5. 3.3 Assign Counting Rules to Absence types Procedure 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Assign Counting Rules to Absence Types SPRO Transaction Code 2.4.USA Time Management and Time Evaluation Configuration Guide ESG PSG Rule Counting Rule with Public Holiday Seq# Multiplier Multiplier Deduction Hours Days Rule 5.SAP Best Practices for HCM .4. On the ‘Change View “Absence: Counting and Quota Deduction”: Overview’ screen.S.4 Indicators for the Personal Calendar Procedure 1. Absence types not assigned to a quota must be assigned counting rule ‘001’ or ‘010 depending on the requirements. If additional Absence types are added. The following Absence types delivered in the SAP Best Practices for HCM U. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Define Indicators for the Personal Calendar SPRO Transaction Code © SAP AG Page 33 of 96 . the appropriate Counting Rule must be assigned. are assigned to the appropriate Counting Rule.

Two absences have been created to support Maternity Leaves and Parental Leaves.USA Time Management and Time Evaluation Configuration Guide 2. must be added for each new Absence Type. 3. Duration 001 001 Max Duration 999 999 Second Date Required © SAP AG Page 34 of 96 ..1 Procedure 1. Revised calendar indicators have been defined and attached to Absences delivered with the SAP Best Practices for HCM U. configured in the system by the customer.1. choose the ‘New Entries’ button and enter the following values: PSG Absence Absence Type Text 10 10 0500 0510 Maternity FMLA Min. and choose ‘Choose’ button. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Maternity Protection  Define Absence Types SPRO Maternity Protection Define Absence Types Transaction Code 2. On the ‘Choose Activity’ screen. for both female and male employees based on the legislative requirements for FMLA. choose the ‘New Entries’ button and enter the following values: PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Absence 0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 0700 Absence Type Text Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occupational Injury / Workers’ Compensation Maternity Family Medical Leave (FMLA) Jury Duty Bereavement Leave Military Service Strike / Lockout Calendar Indicator V A U I D L O H Y D M F J B K S 5. choose “Define Indicators for the Personal Calendar”.S. 3.5.5.S. On the Change View “Symbol for Attendance and Absence”: Overview screen. Maternity and Family Care leaves are configured in the SAP Best Practices for HCM U.SAP Best Practices for HCM .1 5. Additional indicators.5 Special Absence Data 5. On the ‘Change View “Absence: Input Checks”: Overview’ screen.

Maternity and FMLA leaves should be recorded using the Maternity Protection / Parental Leave Infotype (IT0080) which will automatically generate the dates for all applicable absences based on the expected date of delivery entered and the above minimum / maximum rules. This feature has been customized to allow maternity/FMLA for both male and female employees. &MASEX=0.5.2 Procedure Set Eligibility for Infotype 1.1. The eligibility for Infotype 0080 is controlled by feature MASEX. 3. &MASEX=1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Maternity Protection  Define Types of Birth SPRO Transaction Code 2. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Maternity Protection  Set Eligibility for Infotype SPRO Transaction Code 2.4 Procedure Maternity Protection Periods 1.SAP Best Practices for HCM . you will see the following values: 4. 5.1.1. PSG 10 10 Birth Type 01 02 Birth Type Text Normal Caesarean 5.  MASEX: D 10 07 ** MOLGA &MASEX=0.3 Procedure Types of Birth 1. On the ‘Change View “Types of Birth”: Overview’ screen.USA Time Management and Time Evaluation Configuration Guide 5. choose the ‘New Entries’’ button and enter the following values: 3. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Maternity Protection  Define Maternity Protection Periods © SAP AG Page 35 of 96 .5.5. The following types of birth have been defined to facilitate the accurate processing of IT0080 for either Maternity or FMLA. On the “Process feature MASEX: decision tree” screen.

PSG Absence 10 10 10 10 10 0500 0500 0510 0510 0510 Absence Type Text Maternity Maternity FMLA FMLA FMLA Type of Birth Normal Caesarean Normal Caesarean Max Wks After 006 008 012 012 012 Max Wks Duration 006 008 006 006 004 Gender 2 2 2 Previous Absence 0500 0500 0500 In each of the absence/birth type combinations the absence will be extended or shortened based on the actual date of delivery entered on the infotype. The date of delivery will not be included in the calculation of absence dates.USA Time Management and Time Evaluation Configuration Guide Transaction Code SPRO 2.1. The following absence types have been defined to default when creating the Maternity Protection infotype (IT0080): Infotype 0080 0080 PSG 10 10 Absence Type 0500 0510 Absence type Text Maternity FMLA Default? 5.1 Military Service Eligibility for Infotype Procedure 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Set Eligibility for Infotype SPRO Transaction © SAP AG Page 36 of 96 .SAP Best Practices for HCM . 5. In SAP Best Practices for HCM U.S. the following maternity protection periods have been defined to correctly calculate the ‘begin’ and ‘end’ dates of the absences based on the type of birth. On the ‘Change View “Defaults for Absence Types”: Overview’ screen..2. choose the ‘New Entries’ button and enter the values from the table below: 3.5 Procedure Define Default Absence Types 1.2 5. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Maternity Protection  Define Default Absence Types SPRO Transaction Code 2.5. On the ‘Change View “Rule Table: Absences for Maternity Protection”: Overview’ screen.5. choose the ‘New Entries’ button and enter the values from the table below: 3.5.

SAP Best Practices for HCM . you will see the following values: PSG Absence Absence Type Text 10 0650 Military Service Min. choose the ‘New Entries’ button and enter the values from the table below: PSG Absence Absence Type Text 10 0650 Military Service Military Service 01 Military Service Text Military Service Absence Duration 8 months 5.5. This feature has been customized to allow military service for both male and female employees.USA Time Management and Time Evaluation Configuration Guide Code 2.3 Procedure Service Types 1.S. One absence has been created to support Military Leaves. &DFSEX=0. Duration 001 Max Duration 999 Second Date Required 4. 3.2. The eligibility for Military Service (IT0081) is controlled by feature DFSEX. On the “Process feature DFSEX: decision tree” screen. validation of the maximum duration is performed based on the above absence duration rules.2. On the ‘Change View “Subtype Characteristics”: Overview’ screen.5.2 Procedure Define Absence Types 1. Although the begin and end dates of the absence are not automatically generated. &DFSEX=0. Military leave may be recorded using the Military Service (0081) infotype. Military Service has been configured in the SAP Best Practices for HCM U. choose the ‘New Entries’ button and enter the values from the table below: © SAP AG Page 37 of 96 .  DFSEX: D ** 07 10 MOLGA &DFSEX=2. 5. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Define Service Types SPRO Transaction Code 2. On the ‘Change View “Absence: Input Checks”: Overview’ screen. 3.. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Define Absence Types SPRO Transaction Code 2.

2.SAP Best Practices for HCM .5 Procedure Military Ranks 1. choose the ‘New Entries’ button and enter the values from the table below: PSG A/A Type 10 0650 Att/abs.USA Time Management and Time Evaluation Configuration Guide Subtype 01 02 03 RA RC RF Name Military service Non-military service Regular soldier Republic of Singapore Army Singapore Civil Defence Force Republic of Singapore Air Force RN RP Republic of Singapore Navy Singapore Police Force 5. Type Text Military Service MSTy.5.4 Procedure Define Periods 1.2. On the ‘Change View “Periods of Military Service”: Overview’ screen. On the ‘Change View “Military Service Ranks”: Overview’ screen.5. choose the ‘New Entries’ button and enter the values from the table below: Military Rank 000 001 002 003 010 020 10 Text Gunner Private Private first class Lieutenant First reserve Second reserve © SAP AG Page 38 of 96 . Name 01 Military service Start Date 01/01/1990 End Date 12/31/9999 5. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Define Periods SPRO Transaction Code 2. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Define Military Ranks SPRO Transaction Code 2.

SAP Best Practices for HCM . type text Maternity FMLA Start Date 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 5. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Attendances / Actual Working Types  Define Attendance Types SPRO 2. 3.2. It is likely that this situation will not be valid for most SAP customers.1 Attendance Types Procedure 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Special Absence Data  Military and Non-Military Service  Define Default Absence Types SPRO Transaction Code 2./abs.S. On the ‘Change View “Default for Absence Types”: Overview’ screen. changes may be required. choose the ‘New Entries’ button and enter the following values: PSG 10 10 10 10 10 10 10 10 10 10 Attendance 0800 0801 0802 0803 0804 0810 0820 0821 0825 0830 Attendance Type Text Attendance Hours Overtime Hours – Paid Overtime Hours – Paid + Comp Overtime Hours – Comp Call In / On Call Business Trip Education/Training – Internal Education/Training – External Course Instructor Meeting/Seminar © SAP AG Page 39 of 96 . is set up such that all attendance types are valid for all personnel area/subarea combinations.6. On the ‘Change View “Absence: Input Checks”: Overview’ screen.6 Attendances 5.6 Procedure Default Absence Types 1. and therefore. All attendances have been attached to personnel subarea grouping 10. The following Attendance types were created for the SAP Best Practices for HCM U.S. The SAP Best Practices for HCM U.5../Absence 0500 0510 Att. choose the ‘New Entries’ button and enter the values from the table below: Infotype 0080 0080 PSG 10 10 Att.USA Time Management and Time Evaluation Configuration Guide 5.

On the ’Change View “Attendance: General Settings“: Overview’ screen. key specific attendances for overtime are no longer necessary. to facilitate the payment and banking of Overtime hours. 3. Any hours in excess of the standard working hours will be paid according to the Overtime Compensation type entered on IT2002 and the overtime rules defined in Time Evaluation.6. All hours can be entered using attendance type 0800 – Attendance Hours. choose the ‘New Entries’ button and enter the following values: Rule 0 1 2 3 D E F Counting Rule Depends on Wage Type Remuneration @1. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Overtime  Define Types of Overtime Compensation SPRO 2.6. The time constraint class controls the system reaction if a new record in the Attendances infotype (2002) overlaps with existing time infotype records in the system.S. The Entry screen number for an attendance determines which screen is used to enter. you will see the following value: PSG 10 A/AType 0800 A/A Type Text Attendance hours Start Date 01/01/1990 End Date 12/31/9999 © SAP AG Page 40 of 96 . with the use of the overtime compensation. 3. Additional Overtime Compensation types have been defined in the SAP Best Practices for HCM U.0 Banked Overtime @ 1. Access the activity using one of the following navigation options: IMG Path Transaction Code 2.USA Time Management and Time Evaluation Configuration Guide 5. display and maintain a record of a particular attendance type.0 5.2 Define Overtime Compensation Types Procedure 1.0 Remuneration @ 1.0 Remuneration @2. Overtime Hours and Banked Overtime Hours attendances may be input using infotype 2002.5 Banked Overtime @1.5 Banked Overtime @ 2. 4. On the ‘Change View “Overtime Compensation Types”: Overview’ screen.SAP Best Practices for HCM .3 Determine Entry Screens and Time Constraint Classes Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Determine Entry Screens and Time Constraint Classes SPRO 1. However.

counting rules have one selection rule in which attendances are applied to the quota at 100% based on the holiday class.7 Attendance Counting 5. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules SPRO Transaction Code 2. and daily work schedule class. day type.7. the SAP Best Practices for HCM USA also provides a Generic Attendance counting rule for non-quota attendance types.USA Time Management and Time Evaluation Configuration Guide 5. In the SAP Best Practices for HCM U. All SAP Best Practices for HCM U.1 Counting Rules Procedure 1. If there is a need at the customer site to track approved overtime. 3.S. On the ‘Change View “Marital Counting rule”: Overview’ screen..S. an additional attendance or the modification of an existing attendance will be required. Since all Attendance Types require a counting rule. period work schedule class. several new counting rules have been defined.SAP Best Practices for HCM . # 001 001 001 001 001 001 001 001 001 001 001 001 001 Quota Multiplier Hours 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Quota Multiplier Days Deduction Rule 1 1 1 1 2 2 2 2 3 4 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 021 023 024 025 021 023 024 025 021 021 023 024 025 Attendance Counting No Quota Approved Overtime Counting Training/Education Counting Business Trip Counting Attendance Counting No Quota Approved overtime Counting Training/Education Counting Business Trip Counting Attendance Counting No Quota Attendance Counting No Quota Approved overtime Counting Training/Education Counting Business Trip Counting 100% N/A 100% 023 100% 024 100% N/A 100% N/A 100% 023 100% 024 100% N/A 100% N/A 100% N/A 100% 023 100% 024 100% N/A © SAP AG Page 41 of 96 . choose the ‘New Entries’ button and enter the following values: ESG PSG Rule Counting Rule Seq. Counting Rules defines how attendances are treated based on the type of day and day of the week. weekday.

SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

5.7.2

Counting Rules Assigned to Attendance types.

Procedure
1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Assign Counting Rules to Attendance Types SPRO

Transaction Code

2. For the Attendances delivered with the SAP Best Practices for HCM U.S., the appropriate counting rule is assigned in the system. If Attendance Types are added, the customer must assign the appropriate Counting Rule. 3. On the ‘Change View “Attendance: Counting and Quota Deduction”: Overview’ screen, you will see the following values: PSG
10 10 10 10 10 10 10 10 10 10

Attendance
0800 0801 0802 0803 0804 0810 0820 0821 0825 0830

Attendance Text
Attendance Hours Overtime Hours – Paid Overtime Hours – Paid + Comp Overtime Hours – Comp Call In / On Call Business Trip Education/Training – Internal Education/Training – External Course Instructor Meeting / Seminar

Rule
021 023 023 023 021 025 024 024 021 021

Quota Deduction

5.7.3

Rounding Counted Attendances

Procedure
1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Attendance Counting  Rules for Attendance Counting (New)  Define Rules for Rounding Counted Attendances SPRO

Transaction Code Ro. Rule
70 70 70 70

2. On the ‘Change View “Rounding Rule”: Overview’ screen, you will see the following values: Name
Round Percentage Round Percentage Round Percentage Round Percentage

No. Lower Limit
001 002 003 004 0.25000 0.50000 0.75000

Incl. Upper Limit
0.25000 0.50000 0.75000 99,999.99999

Incl. Target Value
    0.25000 0.50000 0.75000 1.00000

Roll.
  

© SAP AG

Page 42 of 96

SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

5.7.4

Define Counting Rules

Procedure
1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Attendance Counting  Rules for Attendance Counting (New)  Define Counting Rules SPRO

Transaction Code

1. On the ‘Change View “Counting rule”: Overview’ screen, select the ‘New Entries’ button and enter the following data: ESG PSG Counting Rule
1 1 1 1 1 1 1 10 10 10 10 10 10 10 001 002 002 002 003 004 005

Text
Absence Counting - No Quota Vacation Counting Vacation Counting Vacation Counting Comp Time for Overtime Floating Holiday Sick / Illness Quota

Number
001 001 002 003 001 001 001

1
1 1 1 1

10
10 10 10 10

006
010 021 023 024

Personal Time Counting Rule
Absence Counting - No Quota, with Public Holiday Attendance Counting - No Quota Approved Overtime Counting Training/Education Counting

001
001 001 001 001

2. On the ‘Change View “Deduction rules for absence quotas”: Overview’ screen, select the ‘New Entries’ button and enter the following data: ESG
1 1 1 1 1 1 1 1 1

PSG
10 10 10 10 10 10 10 10 10

Deduction Rule
001 002 003 004 005 006 007 010 021

Text
Comp Time for Overtime Floating Holiday Vacation Sick/Illness Paid Sick Leave Comp Time for Overtime Family Leave Personal Time Off Absence Counting - No Quota

Start Date`
01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990

End Date
12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999

3. On the ‘Change View “Deduction rules for attendance quotas”: Overview’ screen, select the ‘New Entries’ button and enter the following data: ESG PSG Deduction Rule
1 1 1 1 10 10 10 10 021 023 024 025

Text
Attendance Counting - No Quota Approved Overtime Training/Education Business Trip

Start Date
01/01/1990 01/01/1990 01/01/1990 01/01/1990

End Date
12/31/9999 12/31/9999 12/31/9999 12/31/9999

4. On the ‘Change View “Rounding Rules”: Overview’ screen, select the ‘New Entries’ button and enter the following data:

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SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

Ro. Rule
01 02 02 02 03 04

Name
Round up or down one place Round percentage 0 Round percentage 0 Round percentage 0 Not whole or half number Round to 2 decimal places

No. Lower Limit
001 001 002 003 001 001 0.50000

Upper Limit
1.50000 0.25000 0.75000 99,999.99999 1.00000 0.01500

Target Value
1.00000

Roll.
01 02 02 02 03 04

0.25000 0.75000 0.00500

0.50000 1.00000 0.50000 0.01000

5.7.5

Calendar Indicator for Attendance
1. Access the activity using one of the following navigation options:

Procedure
IMG Path Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Attendance Counting  Set Indicators for the Personal Calendar SPRO

Transaction Code

2. Calendar indicators have been created for all attendances in the SAP Best Practices for HCM U.S. that can be used on the employee’s personal calendar. A new Indicator must be added for each new Attendance Type that is configured in the system. 3. On the ‘Choose Activity’ screen choose the “Determine Calendar Indicator for Attendance” activity and choose the ‘Choose’ button. On the Change View “Symbol for Attendance and Absence”: Overview screen, choose the New Entries button and enter the following values: PSG
10 10 10 10 10 10 10 10 10 10

Attendance
0800 0801 0802 0803 0804 0810 0820 0820 0825 0830

Attendance Type Text
Attendance Hours Overtime Hours - Paid Overtime Hours – Paid + Comp Overtime Hours – Comp Call In / On Call Business Trip Education and Training – Internal Education and Training – External Course Instructor Meeting / Seminar

Calendar Indicator
1 2 2 2 5 6 7 7 8 9

5.8 Define Availability Types
Procedure
1. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Availability  Define Availability Types SPRO

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you will see the following values: Grpg. 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Daily Work Schedule 9X80 9X80 FREE PD10 PD12 PDAY PDAY PDY2 PEV2 PEVE PEVE PFLX PFLX PN12 PNGT PNGT PNT2 Variant A Daily WS Text 9x80 Flex 9x80 Flex Normal Day Off 10 Hour Day 12 Hour Day 8 Hour Day 8 Hour Day RotationDay 7. Availability type ‘01’ On Call/Standby has been configured for use in the SAP Best Practices for HCM U. PNGT and PFLX are set as allowable for availability processing. PEVE.5 8 Hour Evening 8 Hour Evening Flex Schedule Flex Schedule 12 Hour Night 8 Hour Night 8 Hour Night RotationNgt 7.USA Time Management and Time Evaluation Configuration Guide 2.1 Daily Work Schedules Procedure 1. 48 PSG Text USA (DISTRICT 10 WS Rule 3X12_1 Start Date 01/01/199 0 End Date 12/31/9999 © SAP AG Page 45 of 96 . 5. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Availability  Define Work Schedule Rules for Availability SPRO 2. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Availability  Determine Daily Work Schedules for Availability SPRO 2. On the ’Choose Activity’ screen. On the ‘Change View “Work Schedule Rule: Availability”: Overview’ screen. On the ‘Change View “Daily Work Schedules: Permissibility for Availability”: O’ screen.8. For WS ESG 1 Hourly wage earners Holiday Cal. select the “Indicate Daily Work Schedules for Availability” activity and choose the ‘Choose’ button.5 Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 A A A A 5. Daily work schedule rules PDAY.SAP Best Practices for HCM ..2 Work Schedule Rule for Availability Procedure 1.S.8.5 RotationEve 7. you will see the following data: ES Grp.

USA Time Management and Time Evaluation Configuration Guide ES Grp.1 Number Range for Attendances and Absences 1. and Number Range for Person Time Quotas.SAP Best Practices for HCM .S. © SAP AG Page 46 of 96 . PSG Text OF COLUMBIA) USA (DISTRICT OF COLUMBIA) USA (DISTRICT OF COLUMBIA) USA (DISTRICT OF COLUMBIA) WS Rule Start Date End Date 2 Salaried employees 48 10 3X12_1 01/01/199 0 01/01/199 0 01/01/199 0 12/31/9999 3 External/Pensioner s Executive/Sales 48 10 3X12_1 12/31/9999 4 48 10 PFLEX 12/31/9999 6 Quotas Quotas in the SAP Best Practices for HCM U. On the Choose Activity screen. Configuration for Leave Entitlement (Infotype 0005) is not delivered in the SAP Best Practices for HCM U..S. 6. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Time Quota Types  Create Number Range Intervals SPRO Transaction Code 2. Two number range intervals have been defined in the SAP Best Practices for HCM U.. 01 From Number 0000000000000001 To Number 9999999999999999 Current Number Ext. choose any one of the displayed menus to bring up a window with the following data: No.1.1 Number Range Intervals Procedure 1. They are Number Range for Attendances and Absences. select “Create Number Range for Attendances and Absences” activity and choose the ‘choose’ button. 6. whether for Absences or Attendances. For WS ESG Holiday Cal.S. On the “Number range for person time document number” screen. are handled via General Absence Quotas rather than via Leave Entitlement.

all Vacation quota types are deducted via the entry of the absence type Vacation. additional Deduction Rules must be created to point to the correct quota. In the SAP Best Practices for HCM U. 3. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Quota Deduction Using Attendances/Absences  Define Deduction Rules for Absence and Attendance Quotas SPRO Transaction Code 2.. The Quota Deduction Rule defines the order in which absence and attendance time is deducted from each quota. as well as the unit of time that is to be used in the quota.SAP Best Practices for HCM . which in its definition is assigned to a Deduction Rule. If the requirement is to track and have employees take each vacation quota balance separately. 01 From Number 0000000000000001 To Number 9999999999999999 Current Number Ext. On the “Number range for person time quotas” screen. select “Create Number Range for Person Time Quotas” activity and choose the ‘choose’ button.2 Deduction Rules for Absence and Attendance Quotas Procedure 1. choose any one of the displayed menus to bring up a window with the following data: No. Absences and Attendances are assigned to a Counting rule.USA Time Management and Time Evaluation Configuration Guide 6.2 Number Range for Person Time Quotas 1. On the ‘Choose Activity’ screen choose “Define Deduction Rules for Absence Quotas” and choose the ‘Choose’ button. On the Choose Activity screen. 6.1. On the Change View “Marital Deduction Rules for Absence Quotas”: Overview screen. and additional Absence types must be created for tracking the time.S. choose the New Entries button and enter the following values: ESG PSG Rule Deduction Rule Text 1 1 1 1 1 2 2 2 2 2 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 001 002 003 004 010 001 002 003 004 010 001 002 003 Comp Time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp Time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp Time for Overtime Floating Holiday Vacation Time Unit Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Quota sequence 01 – Comp Time for Overtime 02 – Floating Holiday 03 – Vacation 04 – Sick/Illness 10 – Personal Time Off 01 – Comp Time for Overtime 02 – Floating Holiday 03 – Vacation 04 – Sick/Illness 10 – Personal Time Off 01 – Comp Time for Overtime 02 – Floating Holiday 03 – Vacation © SAP AG Page 47 of 96 .

In this step.75000 0.75000 99.50000 0.4 Absence Quotas Procedure 1.00000 6.3 Assign Deduction Rules to Counting Rules Procedure 1. On the ‘Change View “Counting Rule”: Overview’ screen.USA Time Management and Time Evaluation Configuration Guide ESG PSG Rule Deduction Rule Text 4 4 4 4 10 10 10 10 004 010 023 024 Sick/Illness Personal Time Off Approved Overtime Training / Education Time Unit Hours Hours Hours Hours Quota sequence 04 – Sick/Illness 10 – Personal Time Off 23 – Approved Overtime 24 – Training / Education 6. On the ‘Change View “Counting Rule”: Overview’ screen. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Time © SAP AG Page 48 of 96 .SAP Best Practices for HCM . On the ‘Change View “Counting Rule”: Overview’ screen.25000 0.50000 0. you assign quota deduction rules to counting rules.25000 0. you will see the following values: ESG 1 1 1 1 1 1 1 PSG 01 01 01 01 01 01 01 Counting Rule 001 010 010 012 012 020 030 Text Paid work Leave Leave Educational leave Educational leave Off unpaid: Child ill RWH day Number 001 001 002 001 002 001 001 4. under the ‘Rounding rules’ dialog structure.99999 0.25000 0. you will see the following values: Rounding Rule Name 70 70 70 70 Round Percentage Round Percentage Round Percentage Round Percentage Number Lower Limit Upper Limit Target Value 001 002 003 004 0. 3. under the ‘Counting rule’ dialog structure.50000 0. All bsences and attendances with quota deduction that are counted using the selected counting rule are processed using these deduction rules.999. under the ‘Deduction rules for attendance quotas’ dialog structure.75000 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Quota Deduction Using Attendances/Absences  Assign Deduction Rules to Counting Rules SPRO Transaction Code 2. you will see the following values: ESG PSG Deduction Rule 1 10 021 Text Attendance Counting – No Quota Start Date 01/01/1990 End Date 12/31/9999 5.

S. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Time Quota Types  Define Attendance Quota Types SPRO Transaction Code 2. In the SAP Best Practices for HCM U. comes delivered with attendance quota types for Approved Overtime and Education/Training..S. the system is configured to automatically accrue hours as applicable for each quota type. are all valid from 01/01/1990 to 12/31/9999.S. In the SAP Best Practices for HCM U. Several new absence quota types are delivered in the SAP Best Practices for HCM U. neither of these quotas is assigned to the attendance types delivered. 3. choose the ‘New Entries’ button and enter the following values: ESG 1 1 1 1 1 2 2 2 2 2 4 4 4 4 4 PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 AQ 01 02 03 04 10 01 02 03 04 10 01 02 03 04 10 Absence Quota Text Comp time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp Time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp Time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Time Unit Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Date Type Negative U1 U1 40 Hours 20 Hours U1 U1 40 Hours 20 Hours U1 U1 40 Hours 20 Hours 6. it is no longer necessary to manually assign an absence quota to the employee via the Absence Quota Infotype 2006. The Quota types delivered in the SAP Best Practices for HCM U. This quota must be created each time it is applicable to an employee. The approved overtime quota is to be used if a customer has a need © SAP AG Page 49 of 96 .SAP Best Practices for HCM . The SAP Best Practices for HCM U.S.S. 4.USA Time Management and Time Evaluation Configuration Guide Quota Types  Define Absence Quota Types Transaction Code SPRO 2. Date type ‘U1’ Original Hire Date stored in the Date Specifications Infotype 0041 is used to determine eligibility to receive the quota. Although the user may. However.. This is explained further in the section entitled Automatic Accrual of Quotas. all absence quotas are automatically created during time evaluation with the exception of quota type 10 – Personal Time Off. On the ‘Change View “Absence Quota Type”: Overview’ screen.5 Attendance Quotas Procedure 1.

1 Groupings for Quota Generation Feature QUOMO has been updated in the SAP Best Practices for HCM U. On the ‘Change View “Attendance Quota Type”: Overview’ screen. Unlike Absence quotas.2 Quota Types for Accrual Procedure 1. 3. The Education/Training quota can be set as a fixed value in order to limit the number of hours an employee is entitled to. Absence quotas in the SAP Best Practices for HCM U. The customer may want to modify this rule to reflect any change in groupings for absence quotas. Attendance quotas must be assigned directly to the employee via the Attendance Quota Infotype 2007. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Setting up Methods for Quota © SAP AG Page 50 of 96 .  QUOMO: D 10 10 ** ** MOLGA D ANSVH &QUOMO=01. system with the exception of Personal Time Off have been configured to generate the value of the quota rather than allow direct entry.S.6 Automatic Accrual of Time Evaluation Procedure 1. This generation process occurs via Time Evaluation.S. employees.6.SAP Best Practices for HCM . The feature sets the quota modifier used in the quota grouping to ‘01’ for all SAP Best Practices for HCM U. &QUOMO=01. Class 01 01 01 6. 6. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements  Setting up Methods for Quota Accrual  Activate Automatic Accrual for Time Evaluation SPRO Transaction Code 2. to facilitate quota generation.6.USA Time Management and Time Evaluation Configuration Guide to limit the amount of overtime an employee is to work during a given time period. 6.S. choose the ‘New Entries’ button and enter the following values: ESG 1 2 4 PSG 10 10 10 AQ 24 24 24 Absence Quota Text Course /Seminar Course /Seminar Course /Seminar Time Unit Hours Hours Hours Negative Time Constr.

01 20.01 20.00000.00000.00000. the value of which is increased with each accrual period. all absence quota types with the exception of ‘05’ FMLA are set for automatic generation of hours.S. 3.SAP Best Practices for HCM .00000.01 01 X X X X 01 01 40. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Setting Groupings for Time Quotas  Group Employee Subgroups for Time Quotas SPRO Transaction Code © SAP AG Page 51 of 96 .00000. choose the ‘New Entries’ button and enter the following values: ESG PSG AQ Quota Text 1 1 1 1 1 2 2 2 2 2 4 4 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 01 02 03 04 10 01 02 03 04 10 01 02 03 04 10 Comp time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Comp time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off Unit Hours Hours Hours Hours No Generation Increase Replace Negative TCC X X X X 01 01 40. On the ‘Change View “Absence Quota Type”: Overview’ screen. the vacation and sick leave quotas are configured to allow the employee to take leave in excess of the accrued quota.. Absence quota types must be specifically marked for automatic generation of accrual amounts to occur.01 20. In addition.USA Time Management and Time Evaluation Configuration Guide Accrual  Set Up Automatic Accrual for Time Evaluation Transaction Code SPRO 2. In the SAP Best Practices for HCM U.01 01 X X X X 01 01 40.00000.01 01 Hours X Hours Hours Hours Hours Hours X Hours Hours Hours Hours Hours X Employee Subgroups for Time Quotas Procedure 1.

or time data such as daily time type balances.SAP Best Practices for HCM . In addition to the Employee Subgroup and Personnel Subarea groupings for Time Quotas (‘10’). In the SAP Best Practices for HCM U. you will see the following values: EE Group 1 1 1 1 1 2 2 2 2 4 4 4 7 7 7 8 8 1 1 1 Name of Employee Grp. © SAP AG Page 52 of 96 .. Be advised that the definition of years for seniority calculation purposes is slightly misleading. generation rules are set for hour’s accrual only.3 Base Entitlements Procedure 1. Base entitlement rules allow the generation of hours or days based on personal criteria such as seniority. The upper limit value indicates the cut-off period rather than the final year. this table also uses the Personnel Subarea grouping for Time Recording (’01’) as part of the table key. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Set Base Entitlements SPRO Transaction Code 2. On the ‘Entry’ screen insert the value ‘10’ in the Work Area and choose Enter. meaning that an employee is over 1 year and under 6 years. So. to indicate an accrual value for employees with 1 to 5 years of service. you would need to indicate 1 .USA Time Management and Time Evaluation Configuration Guide 2.6.S. On the ‘Change View “Employee Subgroup Grouping for Time Quotas”: Overview’ screen. for example. Employee Employee Employee Employee Employee Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Intern Intern Intern Temp/Seasonal Temp/Seasonal Temp/Seasonal Expatriate Expatriate Employee Employee Employee Employee U0 U1 U2 U3 U4 U3 U5 U6 U7 U0 U1 U2 U0 U1 U2 U1 U3 U0 U1 U2 Name of EE Subgroup Hourly Salaried-Exempt Salaried-Non Exempt Executive Sales Executive Survivor w/ Benefits Survivor w/o Benefit Regular Retiree Hourly Salaried-Exempt Salaried-Non Exempt Hourly Salaried-Exempt Salaried-Non Exempt Salaried-Exempt Executive Hourly Salaried-Exempt Salaried-Non Exempt ESG Time Quotas 1 2 2 4 4 4 3 3 3 1 2 2 1 2 2 2 4 1 2 2 1 Employee U3 Executive 4 6.6.

USA Time Management and Time Evaluation Configuration Guide ESG PSG PSG AQ Quota Text 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 4 4 4 4 4 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 Comp Time for Overtime 02 Floating Holiday 03 Vacation 03 Vacation 03 Vacation 03 Vacation 03 Vacation 04 Sick / Illness 04 Sick / Illness 10 Personal Time Off 01 Comp Time for Overtime 02 Floating Holiday 03 Vacation 03 Vacation 03 Vacation 03 Vacation 03 Vacation 04 Sick / Illness 04 Sick / Illness 10 Personal Time Off 01 Comp Time for Overtime 02 Floating Holiday 03 Vacation 03 Vacation 03 Vacation 03 Vacation 03 Vacation 04 Sick / Illness Rule Seq Seniority Day Balance 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 00 to 03 Yrs 002 03 to 10 Yrs 003 10 to 15 Yrs 004 15 to 20 Yrs 005 20 to 99 Yrs 001 00 to 10 Yrs 002 10 to 99 Yrs 001 001 001 001 00 to 03 Yrs 002 03 to 10 Yrs 003 10 to 15 Yrs 004 15 to 20 Yrs 005 20 to 99 Yrs 001 00 to 10 Yrs 002 10 to 99 Yrs 001 001 001 001 00 to 03 Yrs 002 03 to 10 Yrs 003 10 to 15 Yrs 004 15 to 20 Yrs 005 20 to 99 Yrs 001 00 to 10 0410 ZUSA 0410 ZUSA 0410 ZUSA Constant Base Hours Period Accrual Period Accrual Period Monthly Monthly Monthly Monthly Monthly Monthly Monthly Calendar Year Accrual Period Accrual Period Monthly Monthly Monthly Monthly Monthly Monthly Monthly Calendar Year Accrual Period Accrual Period Monthly Monthly Monthly Monthly Monthly Monthly .8333 1.50000 1.50000 1.8333 1.00000 1.0000 0 .08333 2.25 1.25000 24.6666 2.25 1.00000 1.SAP Best Practices for HCM .00000 © SAP AG Page 53 of 96 .08333 2.50000 1.8333 1.08333 2.6666 2.25000 0 .25 1.6666 2.

Time Data Processing section.SAP Best Practices for HCM .4 Validity and Deduction Periods Procedure 1. 6. a new record is created. Further information on Time Types is available in the Payroll .. ESG PSG AQ Quota Text Validity Validity Deduction Deduction Relative Interval Interval From Date To Date Position Valid Valid To From Date Date 1 1 1 1 1 2 2 2 2 2 10 10 10 10 10 10 10 10 10 10 01 Comp time for Overtime 02 Floating Holiday 03 Vacation 04 Sick/Illness 10 Personal Time Off 01 Comp time for Overtime 02 Floating Holiday 03 Vacation 04 Sick/Illness 10 Personal Time Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of End of Validity End of Validity End of Validity End of Validity End of Validity End of Validity End of Validity End of Validity End of Validity End of 4 Months 4 Months 3 Months Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year 4 Months 4 Months 3 Months © SAP AG Page 54 of 96 . The following values have been defined in the SAP Best Practices for HCM U.S. 3. If no entitlement of this type has been generated or if the validity period has been exceeded. The validity period represents the period for which the time-off entitlements are filled in one infotype record.25000 24.6. Based on the customer’s policies modifications may be required.0000 Monthly Calendar Year 4 4 10 10 01 01 04 Sick / Illness 10 Personal Time 001 Off Comp Time for Overtime and Floating Holiday are directly tied to the Time Types created during time evaluation. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Determine Validity and Deduction Periods SPRO Transaction Code 2.USA Time Management and Time Evaluation Configuration Guide ESG PSG PSG AQ Quota Text Rule Seq Seniority Day Balance 001 Yrs 002 07 to 99 Yrs 001 Constant Base Hours Period 1.

.. Reduction Reduction Rule Rule Text Basic Data Key Date for for Part Time determining Employees Part Time Data Employment Percent from Planned Work Time Infotype No Reduction Day by Day Percent of To Inactive Percent Calendar Days From Percent 01 02 03 04 05 Employment % base on Planned Work Time Proportional reduction if more that 25% inactive Reduce by inactive days Complete reduction for inactivity Reduction according to employment percent and inactive days No No Reduction Reduction Day by Day Partial 25.5 Reduction of Quotas Procedure 1. In the SAP Best Practices for HCM U.USA Time Management and Time Evaluation Configuration Guide ESG PSG AQ Quota Text Validity Interval Valid From Date Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Validity Interval Valid To Date Deduction Deduction Relative From Date To Date Position 4 4 4 4 4 10 10 10 10 10 Off 01 Comp time for Overtime 02 Floating Holiday 03 Vacation 04 Sick/Illness 10 Personal Time Off Calendar Year Calendar Year Calendar Year Calendar Year Calendar Year Validity Start of Validity Start of Validity Start of Validity Start of Validity Start of Validity Validity End of Validity End of Validity End of Validity End of Validity End of Validity 4 Months 4 Months 3 Months 6. These rules are not used in the configuration of Quotas that are delivered in the SAP Best Practices for HCM U. the following Quota Reduction rules are defined. If the customer wishes to reduce quotas based on Part-time Employment status or Inactive work periods.6.S.SAP Best Practices for HCM .S. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Define Rules for Reducing Quota Entitlements SPRO Transaction Code 2. the appropriate Reduction Rule may be attached to the Quota required.00 No Reduction Reduction No Reduction No Reduction Employment Percent from Planned Work Time Infotype Day by Day Day by Day Day by Day 100% Partial Reduction Complete Reduction Complete Reduction Complete Reduction Partial Partial Reduction Reduction © SAP AG Page 55 of 96 .

choose the ‘New Entries’ button and enter the following values: ESG 1 PSG 10 AQtyp 01 Quota Text Comp Time for Overtime Floating Holiday Vacation Sick/Illness Personal Time Off StartDat 01/01/190 0 01/01/190 0 01/01/190 0 01/01/190 0 01/01/199 0 EndDat 12/31/999 9 12/31/999 9 12/31/999 9 12/31/999 9 12/31/999 9 Unit Hours No Gen Incr 01 Repl 1 NegDed 10 TCC 01 1 1 1 1 10 10 10 10 02 03 04 10 Hours Hours Hours Hours 40. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Automatic Accrual of Absence Quotas  Permit Generation of Quotas in Time Evaluation SPRO Transaction Code 2.SAP Best Practices for HCM .. the generation rules are complied as follows: ESG PSG PSG Quota Rule Quota Group Text AQ Accrual Transfer Base Date for Period to Entitlement Determining Absence Rule Seniority Quota Upon accrual 001 Day by Day 1 10 01 01 1 10 01 01 001 Comp 01 Daily Time for Overtim e 002 Floating 02 Daily Upon 001 Day by Day © SAP AG Page 56 of 96 .00000 - 01 01 01 01 1 1 1 1 10 10 10 10 02 03 04 10 6.S.7 Generation Rules for Quota Selection Procedure 1. On the ‘Change View “Absence Quota Type”: Overview’ screen. In the SAP Best Practices for HCM U. Generation rules are essentially where all the quota rules created are brought together to form the complete picture.00000 20. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Define Generation Rules for Quota Type Selection SPRO Transaction Code 2.6.USA Time Management and Time Evaluation Configuration Guide 6.6.6 Generation of Quotas in Time Evaluation Procedure 1.

USA Time Management and Time Evaluation Configuration Guide ESG PSG PSG Quota Rule Quota Group Text AQ Accrual Transfer Base Date for Period to Entitlement Determining Absence Rule Seniority Quota 001 Date Type: U1 original Hire Date Day by Day 1 10 01 01 Holiday accrual 003 Vacatio 03 Monthly Upon n accrual 004 Sick/Illn ess 010 Persona l Time Off 001 Comp Time for Overtim e 002 Floating Holiday 003 Vacatio n 004 Sick/Illn ess 010 Persona l Time Off 001 Comp Time for Overtim e 002 Floating Holiday 003 Vacatio n 004 Sick/Illn ess 010 Persona l Time Off 001 Comp Time for Overtim e 002 Floating Holiday 003 Vacatio n 04 Monthly Upon accrual 10 1 1 10 10 01 01 01 01 001 001 2 10 01 01 01 Daily Upon accrual 001 Day by Day 2 2 10 10 01 01 01 01 02 Daily Upon accrual 03 Monthly Upon accrual 04 Monthly Upon accrual 10 001 001 Day by Day Date Type: U1 original hire date Day by Day 2 2 10 10 01 01 01 01 001 001 3 10 01 01 01 Daily Upon accrual 001 Day by Day 3 3 10 10 01 01 01 01 02 Daily Upon accrual 03 Monthly Upon accrual 04 Monthly Upon accrual 10 001 001 Day by Day Date Type: U1 original hire date Day by Day 3 3 10 10 01 01 01 01 001 001 4 10 01 01 01 Daily Upon accrual 001 Day by Day 4 4 10 10 01 01 01 01 02 Daily Upon accrual 03 Monthly Upon accrual Upon accrual 001 001 Day by Day Date Type: U1 original hire date Day by Day 4 10 01 01 004 Sick/Illn 04 Annual ess 001 © SAP AG Page 57 of 96 .SAP Best Practices for HCM .

Several quota compensation methods have been created to allow for quota payouts using IT0416. Quota type 02 is updated on 1/1/XX of every year Vacation Accrual will accrue vacation hours monthly based on the employee's seniority on the first day of the Accrual period (January 1st.     Comp Time for Overtime will accrue daily based on time type 0410. Floating Holiday will accrue the employee’s planned daily working hours based on time type ZUSA. all of the compensation methods have been linked directly with the corresponding quota type.SAP Best Practices for HCM . the following describes each accrual method. 6. Quota type 01 is updated.6. With the exception of Free Compensation. which is updated in a rule in time evaluation. Free Compensation has been created to allow the user flexibility in paying out any quota type manually with IT0416.USA Time Management and Time Evaluation Configuration Guide ESG PSG PSG Quota Rule Quota Group Text AQ Accrual Transfer Base Date for Period to Entitlement Determining Absence Rule Seniority Quota 001 4 10 01 01 010 Persona 10 l Time Off In general terms.) Sick/Illness will accrue sick hours monthly to a maximum of 40 based on the employee's seniority at the end of each month. Access the activity using one of the following navigation options: IMG Path Personnel Administration  Payroll Data  Leave Compensation  Time Quota Compensation  Define Time Quota Compensation Methods SPRO Transaction Code 2.8 Time Quota Compensation Method Procedure 1. ESG PSG Comp Method 1 1 1 1 1 1 2 2 2 2 2 2 4 4 4 4 4 4 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 1000 1001 1002 1003 1004 1005 1000 1001 1002 1003 1004 1005 1000 1001 1002 1003 1004 1005 Description Free Compensation Vacation Payout Sick Time Payout Personal Time Off Payout Floating Holiday Payout Overtime Comp Time Payout Free Compensation Vacation Payout Sick Time Payout Personal Time Off Payout Floating Holiday Payout Overtime Comp Time Payout Free Compensation Vacation Payout Sick Time Payout Personal Time Off Payout Floating Holiday Payout Overtime Comp Time Payout Rule Description 003 004 010 002 001 003 004 010 002 001 003 004 010 002 001 Vacation Sick/Illness Personal Time Off Floating Holiday Comp Time for Overtime Vacation Sick/Illness Personal Time Off Floating Holiday Comp Time for Overtime Vacation Sick/Illness Personal Time Off Floating Holiday Comp Time for Overtime © SAP AG Page 58 of 96 .

On the ‘Determine Work Area: Entry’ screen.6. On the ‘Determine Work Area: Entry’ screen. Access the activity using one of the following navigation options: IMG Path Personnel Management  Personnel Administration  Payroll Data  Leave Compensation  Time Quota Compensation  Wage Types  Specify Wage Types Permitted for Each PSG and ESG SPRO Transaction Code 2. enter value‘10’ and choose the ‘Choose’ button. On the ‘Change View “Employee Subgroup Grouping for Primary Wage Type”: Overview’ screen.USA Time Management and Time Evaluation Configuration Guide 6.6.10 Specify Wage Types Permitted for Each PSG and ESG Procedure 1. enter value‘10’ and choose the ‘Choose’ button.SAP Best Practices for HCM . you will see the following values: EE Group 1 1 1 1 1 2 2 2 2 4 4 4 Name of Employee Group Employee Employee Employee Employee Employee Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Retiree/Pensioner Intern Intern Intern Employees U0 U1 U2 U3 U4 U3 U5 U6 U7 U0 U1 U2 Name of EE Subgroup Hourly Salaried-Exempt Salaried-Non Exempt Executive Sales Executive Survivor w/ Benefits Survivor w/o Benefit Regular Retiree Hourly Salaried-Exempt Salaried-Non Exempt ES Grouping 1 2 2 3 4 5 5 5 5 1 2 2 6. Access the activity using one of the following navigation options: IMG Path Personnel Management  Personnel Administration  Payroll Data  Leave Compensation  Time Quota Compensation  Wage Types  Define Employee Subgroup Grouping for Primary Wage Type SPRO Transaction Code 2.9 Employee Subgroup Grouping for Primary Wage Type Procedure 1. On the ‘Change View “Permissibility of Wage Types”: Overview’ screen. you will see the following values: Wage Type 1294 1295 1296 1297 1298 1299 M894 Wage Type Long Text FMLA Payout Vacation Payout Personal Time Off Payout Floating Holiday Payout Comp Time Payout Sick Payout FMLA Payout Start Date 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 © SAP AG Page 59 of 96 .

you will see the following values: Wage Type Long Text FMLA Payout Vacation Payout Personal Time Off Payout Floating Holiday Payout Comp Time Payout Sick Payout FMLA Payout Vacation Payout Personal Time Off Payout Floating Holiday Payout Comp Time Payout Sick leave payout Text FMLA PO VacPyout PTOPyout FltPyout CmpPyout SickPO FMLA PO VacPyout PTOPyout FltPyout CmpPyout Sick Pay Start Date 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 3.11 Wage Type Texts Procedure 1. Access the activity using one of the following navigation options: IMG Path Personnel Administration  Payroll Data  Leave Compensation  Time Quota Compensation  Wage Types  Checking the Wage Type Catalog  Check Wage Type Text SPRO Transaction Code WT 1294 1295 1296 1297 1298 1299 M894 M895 M896 M897 M898 M899 2.12 Permissibility of Entries for Each Infotype Procedure 1. The “Check Wage Type Characteristics” IMG path takes you to the Change View “Wage Type Characteristics”: Overview screen with values displayed In the table above. On the ‘Change View Permitted Wage Types”: Overview’ screen.6. 6. Access the activity using one of the following navigation options: IMG Path Personnel Administration  Payroll Data  Leave Compensation  Time Quota Compensation  Wage Types  Checking the Wage Type Catalog  Check Permissibility of Entries for Each Infotype SPRO Transaction Code 2.USA Time Management and Time Evaluation Configuration Guide Wage Type M895 M896 M897 M898 M899 Wage Type Long Text Vacation Payout Personal Time Off Payout Floating Holiday Payout Comp Time Payout Sick leave payout Start Date 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 6. On the ‘Change View “Wage Type Texts”: Overview’ screen. choose the ‘New Entries’ button and enter the following values: Wage Type 1294 1295 Wage Type Long Text FMLA Payout Vacation Payout Start Date 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 © SAP AG Page 60 of 96 .6.SAP Best Practices for HCM .

6.13 Rule Groups for Quota Type Selection Procedure 1. you will see the following tree: QUOMO Determine quota type selection rul MOLGA Country Grouping 06 France 07 Canada 10 USA ANSVH Work Contract otherwise 01 13 Australia 20 Norway 23 Sweden 32 Mexico 43 New Zealand otherwise 6.USA Time Management and Time Evaluation Configuration Guide Wage Type 1296 1297 1298 Wage Type Long Text Personal Time Off Payout Floating Holiday Payout Comp Time Payout Start Date 01/01/1900 01/01/1900 01/01/1900 End Date 12/31/9999 12/31/9999 12/31/9999 6. On the ‘Choose Activity’ screen you can select “Modify Feature QUOMO” and choose the ‘Choose’ button.SAP Best Practices for HCM .14 Rules for Rounding Quota Entitlements Procedure 1. On the “Process feature QUOMO: Decision Tree” screen. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Define Rules for Rounding Quota Entitlements SPRO Transaction Code © SAP AG Page 61 of 96 .6. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Specify Rule Groups for Quota Type Selection SPRO Transaction Code 2.

choose the ‘New Entries’ button and enter the following values: Rounding Rule 70 70 70 70 Name Round Percentage Round Percentage Round Percentage Round Percentage Number 001 002 003 004 Lower Limit Upper Limit 0.. You can use FMLA Management to administrate both continuous and intermittent absence times covered by FMLA.75000 99. Intermittent absence times refer to times in which the employee is absent.1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Guidelines  Create FMLA Reasons PTFMLA Transaction Code © SAP AG Page 62 of 96 . regularly or irregularly. On the ‘Change View “Rounding Rule”: Overview’ screen.50000 0.S.75000 1.1 FMLA Reasons Procedure 1.75000 0. You can use authorizations and profiles to control which information individual users can display and which data they are permitted to process. You use all the familiar screens for time administrators to record absences covered by FMLA:  The Time Manager’s Workplace  Data entry screens in the Maintain Time Data transaction (PA61)  The Cross-Application Time Sheet (CATS) The configuration steps in the IMG for FMLA are found within USA Payroll (K05_BB_ConfigGuide_EN_US found on the documentation DVD under \\BBLibrary\Documentation) using the following path: Payroll  Payroll USA  Absences  Family Medical and Leave Act.50000 0.25000 0.     Continuous absence times refer to a specific period (such as three consecutive weeks) in which the employee is absent – to care for a sick child. FMLA has been configured to accommodate the federal Family and Medical Leave Act. Additional enterprise-specific settings can be configured using simple Customizing settings.999. The FMLA Workbench (transaction code PTFMLA) provides a user interface for supervisors.25000 0. and absence coordinators to manage FMLA requests and FMLA related absences. for example. for example. ( 7.00000 0.SAP Best Practices for HCM .USA Time Management and Time Evaluation Configuration Guide 2.99999 7 Family Medical Leave Act (FMLA) In the SAP Best Practices for HCM U.25000 Target Value 0.50000 0. FMLA approvers. for a few hours or days – once weekly for a three-hour doctor’s appointment due to an illness.

different guidelines may apply to some employees than to others. Depending on certain organizational assignments. PSG 01 FMLRI 01 Rule 001 Name of Rule Federal FMLA © SAP AG Page 63 of 96 . You can use feature FMLMO (Define FMLA Rule Group) to group employees to whom the same FMLA rules apply. all employees have been assigned “01” for FMLMO. for example. four (4) FMLA reasons have been configured: Reason BIRTH FMCAR FOST SICK Text Birth of a Child Care of a Family Member Foster Care Serious Illness 7.1. based on planned Calculation Process: based on working time seniority 7. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act FMLA Guidelines  Define FMLA Rules PTFMLA Transaction Code 2. An FMLA rule represents a guideline according to which employees are eligible to request absences covered by FMLA for a particular period.  FMLMO: ** &FMLMO=01 The following table specifies which rule groups are applicable to the FMLA rule group identified in Feature FMLMO.S.S. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Guidelines  Define Validity of FMLA Rules for Employees PTFMLA Transaction Code 2. This enables you to define different FMLA rules according to the work tax area.USA Time Management and Time Evaluation Configuration Guide In the SAP Best Practices for HCM U. All four FMLA reasons are assigned to the following FMLA rule: PSG Rule Name of Entitlement Deduction Rule Interval 01 001 Federal FMLA 12 weeks Eligibility Check Working Hours Calendar Year At least 12 months At least 1250 in the last 12 months..3 Validity of FMLA Rules for Employees Procedure 1.SAP Best Practices for HCM . In the SAP Best Practices for HCM U.2 FMLA Rules Procedure 1. These guidelines are laid down in laws such as the federal Family and Medical Leave Act or state laws.1. or can be a company’s internal regulations.

SAP Time Management. the system converts the weeks into hours and back. Because laws such as the federal Family and Medical Leave Act define employees’ entitlement in weeks. 7.SAP Best Practices for HCM . Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences  Define Rules for Determining the Weekly Working Time PTFMLA Transaction Code 2.USA Time Management and Time Evaluation Configuration Guide 7.2 Validity of Rules for Determining Week Converter for Employees Procedure 1. the FMLA Management application also handles the entitlement and remainder in weeks.2 FMLA Deduction and FMLA Absences Procedure 1. manages time accounts in hours and days. not weeks. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences  Define Rules for Determining the Weekly Working Time PTFMLA Transaction Code © SAP AG Page 64 of 96 . This means that you can take account of irregular working times and part-time hours to convert absences correctly into weeks. Therefore. choose the ‘New Entries’ button and enter the following values PSG Rule Name of Rule 01 001 Working hours per week Week Converter Weekly working hours from planned working time 7.2. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences PTFMLA Transaction Code 2. On the ‘Change View “Rule for Determining Week Converter”: Details Overview’ screen. The system uses employees’ weekly working hours as the basis for the conversion. To deduct absences in the Absences infotype (2001) from employees’ FMLA entitlement and to output the remaining entitlement in weeks. however.2. an FMLA entitlement of 12 weeks can have a different meaning according to each employee’s absence hours.1 Rules for Determining the Weekly Working Time Procedure 1.

S. 3.2. In this case.SAP Best Practices for HCM . This customizing may need to be revised based on the customer’s requirements. Employers are entitled to require employees to use up their paid leave before they take FMLA leave. Depending on customer requirements changes may be required in this area. You determine which absences can be covered by FMLA in the Implementation Guide for Payroll. you only have to configure the relevant absences as permitted for FMLA. the link between Employee Group for Week Conversion and Week Converter Rule has been set as follows. In the SAP Best Practices for HCM U. The FMLA Management application can deduct an absence from an employee’s absence quota as well as from the FMLA entitlement. PSG 01 Wgrp 01 WCnvRI 001 Name of Rule Working hours per week FMLARI 001 Name of Rule Federal FMLA 7. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences  Assign Absence Types to FMLA Reasons PTFMLA Transaction Code 2. Perm Int. Be sure to take account of whether the absences are relevant for payment. You specify the absence types you want to be permitted for each FMLA reason.  WWKMO: ** &WWKMO=01 3. It is up to your company to decide whether you make this a requirement. In the SAP Best Practices for HCM U.S.USA Time Management and Time Evaluation Configuration Guide 2. FMLA Reason BIRTH BIRTH BIRTH FMCAR FMCAR FOST FOST SICK SICK SICK SICK PSG A/A Type 10 10 10 10 10 10 10 10 10 10 10 0201 0500 0510 0150 0510 0150 0510 0150 0200 0201 0510 A/A Text Short Term Disability Maternity FMLA Unpaid Absence FMLA Unpaid Absence FMLA Unpaid Absence Illness Short Term Disability FMLA Perm Cont. With Auto Assignment With Auto Assignment With Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment With Auto Assignment With Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment Without Auto Assignment With Auto Assignment With Auto Assignment With Auto Assignment With Auto Assignment © SAP AG Page 65 of 96 . Employees can choose to use accrued paid leave or sick leave to cover some or all of their FMLA absences. You can also specify whether the absence type is permitted for intermittent and/or continuous FMLA absences.3 Absence Types for FMLA Reasons Procedure 1. all employees have been assigned 01 as the employee grouping for week conversion.

1. © SAP AG Page 66 of 96 . including requests that were rejected. In the FMLA Workbench. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Workbench PTFMLA 2.3. certifications. You can process absences and grant them FMLA coverage. choose any of the buttons to get the following values: No. From Number To Number Current Number Ext.SAP Best Practices for HCM . You can create or change absences by going directly to the maintenance screens for the Absences infotype (2001). The rules represent all laws and guidelines according to which employees are potentially eligible to request absences covered by FMLA. On the “Number Range for FMLA Requests” screen.3. You can use the FMLA Workbench to complete all tasks concerning FMLA requests.3 FMLA Workbench Procedure 1.1 Number Range for FMLA Requests 2.1 Number Range Intervals Procedure 1.     The FMLA Workbench lists all absences that:  Potentially qualify for FMLA coverage  Are entirely or partially within the validity period of an FMLA request You can assign relevant absences to an FMLA request as required. FMLA rules are part of the FMLA requests. You see all relevant information and can create and check requests. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences  FMLA Workbench  Create Number Range Intervals PTFMLA Transaction Code Two number range intervals have been defined in the SAP Best Practices for HCM U. You can store comments. On the ‘Choose Activity’ screen select the “Create Number Range Interval for FMLA Requests. 7. as follows: 7.” activity and choose the ‘Choose’ button. you can see all FMLA requests recorded for an employee. 3. and an FMLA request’s history in a notes field. The system determines the FMLA rules according to the employee and the reason specified. 7.S.USA Time Management and Time Evaluation Configuration Guide Additional documentation on absences for FMLA is located in the Implementation guide under Use Absences for FMLA.

7.” activity and choose the ‘Choose’ button. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Absences  Family and Medical Leave Act  FMLA Deduction and FMLA Absences  FMLA Workbench  Define Profile Settings for FMLA Workbench PTFMLA Transaction Code 2. On the ‘Change View FMLA Workbench: Profile Settings”: Overview’ screen. The authorizations required by users depend on the tasks they have to carry out in the FMLA Workbench.: Profile Name PCS_FMLA SAP_FMLA_ABS SAP_FMLA_APP SAP_FMLA_TEST Text FMLA Processor FMLA Absence Coordinator FMLA Approver FMLA Tester 8 Time Evaluation 8.1 General Settings 8.USA Time Management and Time Evaluation Configuration Guide 01 0000000000000001 9999999999999999 0 7. Authorizations specify the authorization objects that employees require to be able to display and process FMLA requests in the FMLA Workbench.S. 3. 3.2 Number Range for FMLA Document No. You define users’ authorizations in their role using the Role Maintenance function (transaction PFCG).3. On the “Number Range for FMLA Document Number” screen. you can view the following values: The following profiles have been configured for the SAP Best Practices for HCM U.1.1. choose any of the buttons to get the following values: No.3.2 Profile Settings Procedure 1.1 Recalculation Date for Pair Formation/Time Evaluation Procedure 1. 01 From Number 0000000000000001 To Number 9999999999999999 Current Number 0 Ext.SAP Best Practices for HCM . Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  General Settings  Set Earliest Recalculation Date for Pair Formation/Time Evaluation SPRO © SAP AG Page 67 of 96 . On the ‘Choose Activity’ screen select the “Create Number Range Interval for FMLA Document No.

 TIMMO: D ** 07 10 MOLGA &TIMMO=01. (green=old documentation.USA Time Management and Time Evaluation Configuration Guide 2. On the Change View “Earliest Recalculation Dates for Time Management”: Overview screen.3 Earliest Recalculation Date for Time Evaluation Procedure 1. &TIMMO=07. you will see the following values: Mod. but they may need to be modified to control how far back the system may perform a retro-calculation for Time Evaluation based on the customer’s requirements. Feature 'TIMMO' has been modified to control the determination of the Earliest Recalculation Dates based on the country modifier (MOLGA). &TIMMO=10.S.1.SAP Best Practices for HCM . 8. you will see the values shown in the table below. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Evaluations and the Time Management Pool  Time Statement Form  Set Earliest Recalculation Date for the Time Statement SPRO Transaction Code 2. The table that shows all of the recalculation categories is T569R. The recalculation dates have been pre-defined in the SAP Best Practices for HCM U.2 Modifier for Earliest Recalculation Date Procedure 1. pink=what is in the IMG) Recalculation Categories 01 Incentive Wages 02 Time evaluation 03 Time statement 04 Pair formation 05 Earliest time data carry-over Earliest Date 01/01/2003 01/01/2003 01/01/2003 01/01/2003 01/01/2003 © SAP AG Page 68 of 96 . 3. If it is necessary to determine these dates by other groupings this feature may be changed. 01 10 Earliest Recalculation Date 01/01/1990 01/01/2003 8..1. On the ‘Change View “Earliest Recalculation Dates for Time Management:” Overview’ screen. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  General Settings  Set Modifier for Earliest Recalculation Date SPRO 2.

Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation Settings  Group Employee Subgroups for the Personnel Calculation Rule SPRO 2. Access the activity using one of the following navigation options: IMG Path Transaction Time Management  Time Evaluation  Time Evaluation Settings  Define Time Settings SPRO © SAP AG Page 69 of 96 .2 Time Evaluation Settings 8.of tgt/actl time Rec.USA Time Management and Time Evaluation Configuration Guide 8. On the Change View “Employee Grouping for the Time Evaluation Rule : Overview” window you will see the following values” Group for TE Rule 1 2 3 1 Text Rec. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation Settings  Set Employee Groupings for the Time Evaluation Rule SPRO 2.2 Employee Grouping for the Time Evaluation Rule Procedure 1. On the Work Area screen enter value ‘10’ and select enter.1 Subgroup Grouping for PCR/CollAgrmtProv Procedure 1.3 Define Time Types Procedure 1.2. 3.2.SAP Best Practices for HCM . On the Change View “EE Subgroup Grouping for PCR/CollAgrmtProv. of actual times Trainee Employee 8.: Overview” window you will see the following values: EE Group 1 1 1 1 1 Name of Employee Employee Employee Employee Employee Employee Employee Subgroup U0 U1 U2 U3 U4 Name of EE Subgroup Hourly Salaried-Exempt Salaried-Non Exempt Executive Sales ESG for PCR 1 3 3 3 3 ESG for CAP 1 3 2 4 5 8.2.

On the ‘Change View “Time Type Determination”: Overview’ screen you will see the values shown in the table below. P T P T P T P T Start Type Type Type Type Type Type Type Type Date PSG Group ID 0 0 1 1 2 2 3 3 01 01 01 01 01 01 01 02 02 02 02 02 02 02 01 02 03 04 05 06 07 M S S K K S K 0310 0110 0210 0510 0510 0540 0510 A S S 0320 0120 0220 0520 0520 0540 0520 M S S K K S K 0330 0130 0230 0530 0530 0540 0530 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 01/01/1900 End Date A 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 © SAP AG Page 70 of 96 .SAP Best Practices for HCM . Ti me PS Ty G pe ZUS 0 01 ZUS 01 1 ZUS 2 01 ZUS 01 3 ZUS 4 01 ZUS 01 5 ZUS A 01 Transf Save as er Day Cumulate Previo Balanc in Period us e Balance Period 1 1 1 Period Period Balance Transfer Balance Store for Prev Previou Prev time Period s Year Year accounts Time Type Text Absence on Holiday Holiday Day Off Holiday Work Day Holiday Hours Daily Overtim e Hours Holiday Hours Floating Holiday Quota 1 1 1 1 1 1 1 8. On the ‘Change View “Time Types”: Overview’ screen you will see the values in the table below. Several additional time types have be created in the SAP Best Practices for HCM U. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation With Clock Times  Time Data Processing  Set Time Type Determination SPRO 2. to facilitate the processing of overtime calculations.USA Time Management and Time Evaluation Configuration Guide Code 2. floating holiday calculations. 3.3 Time Type Determination Procedure 1. and other time balance-related calculations.S.

1 Work Break Schedule Procedure 1. SAP Best Practices for HCM U.4. 3. 8. the SAP Best Practices for HCM U. On the ‘Change View “Work Break Schedule”: Overview’ screen you will see the values shown in the table below.S.S.SAP Best Practices for HCM . On the ‘Change View “Employee Time Management Status”: Overview’ screen you will see the values in the table below. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation Without Clock Times  Initial Steps  Set Controls SPRO 2. Please refer to the Payroll User Guide for additional information. The SAP Best Practices for HCM U.S. HR System is set up for Time Evaluation WITHOUT clock times. is set up for Time Evaluation WITHOUT clock times. comes pre-configured with absence valuation and wage type generation from attendances. has been set up to provide for the import of clock times via Infotype 2011 and for the subsequent processing of Clock Times through Schema 9US0. if Clock Time functionality is required. However. select “Indicate Breaks for Import” activity and choose the ‘Choose’ button. © SAP AG Page 71 of 96 . The SAP Best Practices for HCM U. TM Status 0 1 2 7 8 9 0 1 2 7 8 9 Text No time evaluation Time evaluation of actual times PDC time evaluation Time evaluation without payroll integration External services Time evaluation of planned times 4.4 Time Evaluation without Clock Times Procedure 1. On the ‘Choose Activity’ screen.S.USA Time Management and Time Evaluation Configuration Guide P T P T P T P T Start Type Type Type Type Type Type Type Type Date PSG Group ID 0 0 1 1 2 2 3 3 01 01 02 02 08 09 M K 0540 0510 M 0540 0520 M K 0540 0530 End Date 01/01/1900 12/31/9999 01/01/1900 12/31/9999 8. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation Without Clock Times  Providing Time Data  Determine Breaks for Import SPRO 2.

25 0.25 0.SAP Best Practices for HCM .00 1.00 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times Providing Time Data  Deduct Attendances/Absences from Generated Planned Time Pair SPRO Transaction Code 2.00 0.50 0.00 6.25 1.50 0. Break Number Start End 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 AFTN ERLY ERLY ERLY EXEC GLZ GLZ GLZ LATE LATE LATE M3 M3 MID MID MID NGHT NORM REG WNRM 01 01 02 03 01 01 02 03 01 02 03 01 02 01 02 03 01 01 01 01 20:00 07:45 10:00 12:30 12:00 09:30 11:30 22:00 23:45 02:00 04:30 21:00 08:00 10:30 12:45 12:30 10:00 13:30 22:10 24:00 02:30 04:45 Unpaid Paid After Ref.50 0.25 0.75 4. PSG A/A Type 10 10 10 10 10 10 10 10 10 10 0800 0801 0802 0803 0804 0810 0820 0821 0825 0830 A/A Type Text Attendance hours Overtime Hours-Paid Overtime Hours-Paid+Comp Overtime Hours-Comp Call In/On Call Business Trip Educ / Training-Internal Educ / Training-External Course Instructor Meeting / Seminar Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Class P/T 01 02 02 02 02 02 02 02 02 02 01 05 05 04 03 02 02 02 02 02 © SAP AG Page 72 of 96 . On the ‘Choose Activity’ screen select the “Determine Time Class for Attendance” activity and choose the ‘Choose’ button.00 Type 1 Type 2 O 15:45 18:00 20:30 04:00 12:00 12:00 13:00 16:00 18:30 20:45 05:00 13:00 13:00 14:00 8.4.25 0.25 0.25 0.USA Time Management and Time Evaluation Configuration Guide Grpg.50 0.2 Attendances / Absences from Generated Planned Time Pair Procedure 1. Time 1.75 0.00 0.00 1.17 0.25 0. On the Change View “Attendance: Time Evaluation”: Overview’ screen you will see the values in the table below.

' to allow the appropriate values to be set for the time evaluation modifiers.S. A review of the delivered related processes is recommended before modifying this rule. On the ‘Choose Activity’ screen.4.SAP Best Practices for HCM . Access the activity using one of the following navigation options: IMG Path SAP Customizing Implementation Guide  Cross-Application Components  European Monetary Union  Changeover of Human Resources  Currency Changeover Preparatory Measures  Check Amounts in Personnel Calculation Rules SPRO Transaction Code 2.3 Time Evaluation Modifiers Procedure 1.USA Time Management and Time Evaluation Configuration Guide 8.  9USA: * 1 1 1 1 1 1 1 1 C C C C C C C 2 2 3 3 8 8 **** **** ** 1011 1012 1022 1030 1031 **** **** ** 0001 0001 ** 0002 0002 ** ** D ** D ** Z D D Z Z Z Z Z D D D D D PAYTP A OUTWPPLANT OUTWPEMPLR MODIF W=10MODIF PAYTP C PAYTP C PATYP C PAYTP C PAYTP C OUTWPPLTSC OUTWPEMPLR MODIF W=01MODIF OUTWPEMPLR MODIF W=02MODIF OUTWPEMPLR MODIF W=03MODIF OUTWPEMPLR MODIF W=99MODIF OUTWPEMPLR MODIF W=99MODIF OUTWPEMPLR MODIF W=10MODIF T=10MODIF A=01MODIF L=01MODIF Q=01 T=10MODIF A=01MODIF L=01MODIF Q=01 T=10MODIF A=01MODIF L=01MODIF Q=01 T=10MODIF A=01MODIF L=01MODIF Q=01 T=10MODIF A=02MODIF L=01MODIF Q=01 T=10MODIF A=02MODIF L=01MODIF Q=01 T=10MODIF A=01MODIF L=01MODIF Q=01 8. you will see the “Personnel Calculation Schemas: Initial Screen”. when you select “Modify Schema: Function RTIP TP09 GEN” activity. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Data Processing  Determine Interim Planned Working Time SPRO Transaction Code 2. Insert the value ‘9US0’ and you will see the following values: © SAP AG Page 73 of 96 .4 Check Function Procedure 1. Personnel Calculation Rule ‘TMON’ has been copied to '9U. If there are additional requirements identified at the customer site this rule may be modified.4.

you will see the following values: © SAP AG Page 74 of 96 . CLTIM = 00 Pair type = 2. CLTIM = 00 Pair type = 3. On the ‘Choose Activity’ screen.5 Time Types and Processing Types Procedure 1. when you select “Determine Processing Type / Time Type Class for Absence” activity. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Data Processing  Assign Time Types and Processing Types SPRO Transaction Code 2. when you select “Determine Processing Type / Time Type Class for Attendance” activity. when you select “Define Time Types” activity. On the ‘Choose Activity’ screen. you will see the following values: PSG A/A/Type 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 0100 0101 0110 0190 0200 0210 0220 0221 0222 0223 0230 0240 0241 0250 0270 0280 0290 0300 A/A Type Text Leave Leave IT0005 Leave 1/2 day Educational leave Illness with certificate Illness w/o certificate Health spa Health spa. red/full pay Illness for leave Industrial accident Accident to/from work Accident in private time Paid leave of absence Start Date 01/01/1999 01/01/1990 01/01/1999 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 10/01/1996 01/01/1990 10/01/1996 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/1998 12/31/1998 12/31/1998 12/31/9999 12/31/1998 12/31/1998 12/31/1998 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Class 03 03 03 03 02 02 02 02 02 03 01 02 02 02 01 01 01 02 P/T 01 01 01 01 02 02 02 02 02 01 02 02 02 02 02 02 02 04 4. you will see the following values: PSG 01 01 01 Time Type 1100 1200 1300 Time Type Descp.ER Doctor's appointment Illness with reduced pay Split illn.SAP Best Practices for HCM . Additional controls have been added to time schema 9US0 as follows:  9US0: ** CHECK CHECK CHECK CHECK CHECK Options: PON NEG NOTR RPR MACO FUT BP Time recording status other than 0 Do not use Time Recording infotype Set retroactive accounting for payroll.4. Pair type = 1.USA Time Management and Time Evaluation Configuration Guide 3. if required Allow evaluations for future periods Allow for WPBP Data Check Basic Pay 8. reduced pay Spa. full pay for leave Health spa. leave ded. On the ‘Choose Activity’ screen. CLTIM = 00 Start Date 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 3.

you will see the following values: P Type T Type P Type T Type P Type T Type Start PSG Group P/T 1 1 2 2 3 3 Date 01 01 01 01 01 01 01 01 01 01 00 01 02 03 04 P P P P P 1100 1101 1102 1103 1104 A A A A A 1200 1201 1202 1203 1204 P P P P P 1300 1301 1302 1303 1304 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 8. when you select “Assign Processing Type and Time Type” activity. Inj/Worker's Comp Maternity FMLA Jury Duty Bereavement Military Service Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Class 03 01 01 02 01 01 02 02 01 01 01 01 01 01 01 P/T 01 01 02 01 01 02 01 01 01 02 04 04 01 01 02 © SAP AG Page 75 of 96 . when you will see the following values: PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 A/A Type 0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 A/A Type Text Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occ. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Providing Time Data  Time Data Processing  Shorten Absences of Less Than One Day SPRO Transaction Code 2. On the ‘Choose Activity’ screen.4.6 Shorten Absences of Less Than One Day Procedure 1. On the ‘Change View “Absence: Time Evaluation:” Overview’ screen.USA Time Management and Time Evaluation Configuration Guide PSG A/A/Type 01 01 01 01 01 01 01 01 01 01 01 0400 0420 0430 0440 0460 0470 0700 0800 0801 OKC1 WFPZ A/A Type Text Business trip Seminar/course/training Vocational school/class Active in works council Overtime for quota hours Actual cost distribution Staff meeting Productive hours Overtime hours On-call duty BAT Assignments PSP Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1901 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Class 01 01 01 01 01 03 01 01 02 01 P/T 02 03 03 04 01 04 01 05 01 5.SAP Best Practices for HCM .

5 01/01/199 0 Overtime paid 2. On the ‘Change View “Time Wage Type Selection Rule”: Overview’ screen you will see the following data: T.SAP Best Practices for HCM . 01 01 01 01 01 01 01 01 01 Dy. On the ‘Change View “Processing Type”: Overview’ screen you will see the following data in the table below: Processing Type 1 Processing Type Text Availability < 10 % 8. Grpg. Name of Rule Wage Type Wage Type Long From Text Regular working time 01/01/199 0 Evening Shift 01/01/199 premium 0 Night Shift premium 01/01/199 0 Weekend Shift 01/01/199 premium 0 Call In pay 01/01/199 0 On Call / Standby 01/01/199 0 Overtime paid 1.0 01/01/199 0 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 001 Normal Work Hours 1200 010 Evening Shift 1212 Premium 011 Night Shift Premium 1213 012 Weekend Shift Premium 013 Call in Pay Hours 014 On Call/Standy Hours 050 Overtime Base 060 Overtime bonus 50% 065 Overtime bonus 100% 1214 1215 1202 1205 1206 1207 © SAP AG Page 76 of 96 .USA Time Management and Time Evaluation Configuration Guide 8. WT. On the ‘Choose Activity’ screen select the “Define Generation Rules” activity and choose the ‘Choose’ button.8 Generation Rules Procedure 1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Wage Type Selection and Overtime Compensation  Define Processing Types SPRO Transaction Code 2. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Wage Type Selection and Overtime Compensation  Define Generation Rules SPRO Transaction Code 2. 01 01 01 01 01 01 01 01 01 No.4.7 Processing Types Procedure 1.0 01/01/199 0 Overtime paid 1.4.

to facilitate the processing of US specific requirements. If an absence exists. On the “Personnel Calculation Rules: Initial Screen” enter ‘9USG’ and choose the ‘Display’ button.SAP Best Practices for HCM .00 COLOP* VARSTFREE D VARSTDAYTY DAYPG 1ADDDBZUS1COLOP* COLOP* COLOP* VARSTDAYTY COLOP* HRS=1.4. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation With Clock Times  Time Data Processing  Determine Interim Planned Working Time SPRO Transaction Code 2. Procedure 1. You will see the following values: 3. You will see the following values: 5.00 ADDDBZUS1 © SAP AG Page 77 of 96 . On the ‘Choose Activity’ screen select the “Check Assignment of Wage Type Selection Rule Group” activity and choose the ‘Choose’ button. You will see the “Personnel Calculation Rules: Initial Screen”.S.00 ADDDBZUS0ZCOLOP* 4. On the “Personnel Calculation Rules: Initial Screen”: enter ‘9USE’ and choose the ‘Display’ button.  9USE: * * * * * * * * * * * * N N* N> N> N> N> N> N> Y Y* Y1 D D D N N* N1 N2 Y D VARSTFREE HRS=MZUS1 HRS?0. Personnel Calculation Rule ‘9USG’ is called within the ‘Time Data’ block during day processing. then the employees next scheduled workday is converted internally to paid day off. If it does. It checks if a public holiday falls on an employee’s free day.  9USG: * * * * * ** ** ** 02 D D **** 0201 OUTTPCLTIM OUTTPABTYP COLOP* HRS=1. 8. It checks if the employee is absent (an absence has been entered). On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button. On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button.00 ADDDBZUS0ZCOLOP* HRS=1.USA Time Management and Time Evaluation Configuration Guide 3. the absence type is checked to determine if it should continue or if the public holiday should be paid instead. Personnel Calculation Rule ‘9USE’ is called within the ‘Time Data’ block during day processing.9 Time Data Processing Several new personnel calculation rules are delivered in the SAP Best Practices for HCM U.

It checks if a public holiday falls on an employee’s scheduled working day.  9USR: * * * * * * * C C C D * 1 1 1 1 1 N Y D * 1 1N 1Y D D VARSTHOLCL COLOP* VARSTDAYTY COLOP* VARSTFREE Z PAYTP C COLOP* VARSTPRSNT HRS=S ADDDBZUS2Z 8. SCHEDULED NOT AT WORK ON SPECIAL DAY DAY ABSENT ON PUBLIC HOLIDAY CHANGE DWS. but is not activated.USA Time Management and Time Evaluation Configuration Guide 6. On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button. Personnel Calculation Rule ‘9USB’ is called within the ‘Time Data’ block during day processing. SCHEDULED ABSENT ON SPECIAL DAY EMPLOYEE © SAP AG Page 78 of 96 . Error messages are processed as well as the generation of Statutory Holiday. On the “Personnel Calculation Rules: Initial Screen”: enter ‘9USR’ and choose the ‘Display’ button. it checks if the employee is present (an attendance has been entered).SAP Best Practices for HCM . On the “Personnel Calculation Rules: Initial Screen”: enter ‘9USB’ and choose the ‘Display’ button. Personnel Calculation Rule ‘9USR’ is called within the ‘Time Data’ block during day processing. On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button. Time type ZUS2 is updated. If an attendance has been entered for the employee then the holiday is banked for time off at a later date. The decision on employee’s eligibility has been set up (employment greater than 3 months).  9USB: * D VARSTFREE SCHEDULED DAY OFF? * N D VARSTPRSNT WORK? * NN D VARSTABSCE EMPLOYEE ABSENT? * NNN D VARSTDAYTY * NNN* * NNN0 COLER01I NEXTR A * NNN0 A * NNN1 Z PAYTP B HOLIDAY * NNN2 DAYPGOFF NEXTR A OFF * NNN2 A * NNN3 Z PAYTP B * NNY D VARSTDAYTY TYPE? * NNY* * NNY0 * NNY1 Z PAYTP D * NNY2 DAYPGOFF NEXTR A OFF * NNY3 Z PAYTP D * NY D VARSTABSWD ABSENCE WHOLE DAY? EMPLOYEE AT DAY TYPE? EMPLOYEE NOT AT WORK NOT AT WORK ON PUBLIC CHANGE DWS. You will see the following values: 7. You will see the following values: 9. If it does.

On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button.USA Time Management and Time Evaluation Configuration Guide * NY TYPE? * NY * NY * NY * NY OFF * NY * NY 1 * NY * NY ABS * NY * Y WORK? * YN * YY B B B * B * C C C * MTHS? C * C ** C ** D D D * D = D =* D =* N N N N N * 1 1 2 D Z A A Z Z VARSTDAYTY COLER08 PAYTP C NEXTR A Z PAYTP C DAYPGOFF NEXTR A COLER08 PAYTP C NEXTR A PAYTP C COLER02E NEXTR A VARSTPRSNT DAY AT WORK DESPITE DAY TYPE 1 CHANGE DWS.0 ADDDBZUS5 PAYTP B D HRS=MZUS3 HRS?0 NEXTR A STAT HOLIDAY? HRS?0 © SAP AG Page 79 of 96 . Time types ZUS5 and ZUS3 are updated. Personnel Calculation Rule ‘9UST’ is called within the ‘Time Data’ block during day processing. SCHEDULED AT WORK DESPITE DAY TYPE 3 AT WORK DESPITE FULL DAY EMPLOYEE AT N2 N3 N3 A Y Y A D A A A A A A D D D D Z PAYTP B COLER00 NEXTR A AT WORK BUT SCHEDULED OFF HRS=YDAMU1HRS?3 NEXTR A EMPLOYMENT > 3 MTHS? HRS?3 ADDDBZUS3TGENTG NEXTR A PLANNED WORKING HRS GENTG D HRS=MZUS5 HRS?0 NEXTR A STAT HOLIDAY? HRS?0 D HRS=YDAMU1 HRS?3 NEXTR A EMPLOYMENT > 3 HRS?3 ADDDBZUS3TGENTG NEXTR A GENTG D HRS=MZUS0 HRS?0 HRS?0 HRS=MZUS5 HRS?0 HRS=YDAMU1HRS?3 ADDDBZUS3TGENTG PLANNED WORKING HRS ABSENCE FLAG? STAT HOLIDAY? EMPLOYMENT > 3 MTHS? PLANNED WORKING HRS D D D D * 10. You will see the following values: 11. On the “Personnel Calculation Rules: Initial Screen”: enter ‘9UST’ and choose the ‘Display’ button.0 ADDDBZUS5 PAYTP B OUTTPCLTIM HRS=1. The purpose of this rule is to cumulate eligible time for Statutory Holiday eligibility.SAP Best Practices for HCM .0 ADDDBZUS5 PAYTP B HRS=MZUS5 ADDDBZUS5-HRS=MZUS3 ADDDBZUS3HRS=1.  9UST: * * * * * * * * * B B B N N N N N N N Y A * D * 0 0 0 0 0 N Y Y ** Y 02 D Z D Z Z D D VARSTFREE VARSTDAYTY COLOP* VARSTABSWD HRS=1.

You will see the following values: 15. On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button. You will see the following values: 13. The purpose of this rule is to change the processing type of the ‘On Call/Standby’ time to value ‘R’ for further processing.  9USU: * ** * * * * * * * * B B B B B B B B D 2 2 2 2 3 3 3 3 * R R * R R D Z A OUTTPPTYPE PAIR TYPE? COLOP* OUTTPORIGS ORIGIN STATUS? PAYTP B FILLPVR NEXTR A COLOP* ON CALL/STANDBY COLOP* D OUTTPORIGS ORIGIN STATUS? COLOP* FILLPVR NEXTR A COLOP* ON CALL/STANDBY COLOP* OUTTPVTYPE COLOP* HRS=DZUS3 HRS?0 COLOP* FILLPVX COLOP* D HRS=DZUS3 HRS?0 COLOP* FILLPVX COLOP* A D PROCESSING TYPE? * A D A* A> S S* S> HOLIDAY 14.SAP Best Practices for HCM . On the “Personnel Calculation Rules: Initial Screen”: enter ‘9USU’ and choose the ‘Display’ button. Personnel Calculation Rule ‘9USW’ is called within the ‘Planned Working Times’ block during day processing. Personnel Calculation Rule ‘9USU’ is called within the ‘Planned Working Times’ block during day processing. On the “Personnel Calculation Rules: Initial Screen”: enter ‘9USW’ and choose the ‘Display’ button.USA Time Management and Time Evaluation Configuration Guide B > ADDDBZUS3- 12. On the ‘Choose Activity’ screen select the “Modify Personnel Calculation Rule: TL10” activity and choose the ‘Choose’ button.  9USW: * D TYPE? * * * 2 PROCESSING TYPE? * 2* * 2A * 2A* * 2 A **** * 2 A 0215 OUTTPPTYPE COLOP* D OUTTPVTYPE COLOP* D OUTTPABTYP COLOP* COLOP* ADDDB0410A ABSENCE TYPE? PAIR © SAP AG Page 80 of 96 . The purpose of this rule is to reduce the value stored in daily and period balance 0410 (Overtime offset) by the number of hours in absence type 0215 (Comp Time for Overtime).

If the value ‘N’ is found the overtime rules. Rule box 3. On the Source text search in PC rules screen put in the value 9USX in the Personnel Calc. otherwise overtime processing is bypassed. The purpose of this rule is to verify if the employee is eligible for Overtime payments. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation Time Evaluation Settings  Time Evaluation With Clock Times  Time Data Processing  Determining Overtime  Calculate Overtime on the Basis of General Periods SPRO Transaction Code 2. The ‘Exempt Indicator’ field on Infotype 0001 (Organizational Assignment) is checked.  9USV: * * * * * N Y D OUTWPEXMPT SCOND=F IF SCOND=T IF SCOND=F IF Procedure 1.USA Time Management and Time Evaluation Configuration Guide 8.SAP Best Practices for HCM . then those that follow are processed.S. ON the ‘Choose Activity’ screen select “Modify Personnel Calculation Rule TPP3” activity and insert value 9USV on the “Personnel Calculation Rules: Initial Screen” 3. to handle Overtime Payments.4.4. Personnel Calculation Rule ‘9USV’ is called via function ‘IF’. In addition to the sub schemas for processing of overtime a rule is delivered to check if the employee is exempt/non exempt from overtime. where daily overtime after 8 hours is mandatory. Note that personnel area 1022 WEST has been used to flag a California employee.11 Personnel Calculation Rules Procedure 1.10 Overtime Processing Additional configuration is delivered with the SAP Best Practices for HCM U. A subschema for daily overtime has also been added to accommodate those employees located in California.  9USX: * * * D **** 1022 OUTWPPLANT SCOND=F IF SCOND=T IF PERSONNEL AREA? © SAP AG Page 81 of 96 . Personnel Calculation Rule ‘9USX’ is called via function ‘IF’. The purpose of this rule is to verify if the employee is eligible for daily overtime (personnel area 1022 –California). Access the activity using one of the following navigation options: IMG Path Cross Application Components  Changeover of Human Resources  Currency Changeover  Preparatory Measures Check Amounts in Personnel Calculation Rules SPRO Transaction Code 2. 8.

USA Time Management and Time Evaluation Configuration Guide 8. Sub schema ‘9US1’ contains the rules required for processing overtime for hours worked in excess of 8 hours per day. The purpose of this rule is to initialize utility time type 0900. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation With Clock Times  Time Data Processing  Determining Overtime  Determine Overtime from Attendance Quotas SPRO Transaction Code 2. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value 9US1 on the “Personnel Calculation Schemas: Initial Screen”.00 ADDDB0900Z HRS=S ADDDB0900Z HOLIDAY HRS=0.00 ADDDB0900Z HRS>12. The time type is then evaluated in PCR ‘9USD’.00 ADDDB0411Z HRS=12. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value 9US1 on the “Personnel Calculation Schemas: Initial Screen”.SAP Best Practices for HCM .  9USC: * * * D * ** WORKING DAY * *3 WORKING DAY * *5 WORKING DAY * 0 DAY OFF? * 0N * 0N* WORKING DAY * 0N3 WORKING DAY * 0N5 WORKING DAY * 0Y DAY OFF * 1 * 2 OFF/UNPAID VARSTDAYTY D VARSTTIMCL HRS=S HRS>7.12 Overtime from Attendance Quotas Procedure 1.00 ADDDB0900Z © SAP AG Page 82 of 96 .00 ADDDB0900Z HRS=99. 3.50 ADDDB0900Z ADDDB0900ZHRS=12. Personnel Calculation Rule ‘9USC’ is processed within sub schema ‘9US1’.00 ADDDB0900Z SCHED VARSTFREE VARSTTIMCL HRS=7. Choose the ‘Display’ button on the “Display Schema: 9US1” screen and double click on the ‘Action 9USC’ to go to “Display Rule: 9USC ES Grouping * Wage Type/Time Type****” 5.4.50 ADDDB0900Z HRS=S HRS=S D D HRS>8.  9US1: ** Overtime after x hours per day ** ================================= ACTIO 9USC Initialize overtime limit x SORT TIP P2 Sort sequence: Absences first PTIP 9USD GEN Overtime after 8 hours PTIP 9USH GEN Overtime after 12 hours 4.

Choose the ‘Display’ button on the “Display Schema: 9US1” screen and double click on the ‘Action 9USD’ to go to “Display Rule: 9USD ES Grouping * Wage Type/Time Type****” 7. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value 9US1 on the “Personnel Calculation Schemas: Initial Screen”. The purpose of this rule is to determine overtime after the employee has completed 8 planned working hours per day.5 NOT AT OVERTIME (M) D HRS+PNUM HRS?D0900 ADDDB0904ZCOLOP* HRS=D0900 HRS-D0904 GENTPB SADDDB0904 FILLPVM COLOP 0040 D OUTTPCLTYP FILLPVM COLOP 0040 OVERTIME @ 1.0 FILLPVY COLOP 0040 OVERTIME @ 2. Personnel Calculation Rule ‘9USD’ is processed within sub schema ‘9US1’.  9USD: * * * * * * * HRS * * * PROCESSING TYPE? * A ABSENCE TYPE? A **** Z M Z S D S* D D OUTTPVTYPE COLOP* D OUTTPABTYP PAYTP B PAYTP E OUTTPPTYPE HRS=D0904 NEXTR A HRS?D0900 HRS?D0900 PAYTP C HRS+PNUM NEXTR A HRS?D0900 HRS?D0900 ADDDB0904ZCOLOP* COLOP* PAYTP D COLOP* A COLOP* A D HRS=D0904 HRS?D0900 FILLPVM COLOP 0040 UTIL PAIR TYPE? OVERTIME AFTER X S* A D S** Z S*< D CUMULATE HOURS * S*< A D * S*<* TIME NEXT WEEK * S*<* A * S*<> Z * S0 WORK * S0 * S2 RECORDED ABSENCE * S2 B B * AFTER X HRS B < B <* B <> COLOP 0040 B <> A C C * C 1 C D D D D * NEXTR A D * A D 1 NEXTR A D 1 A D D NEXTR A D D A E E * OVERTIME @ 1. The hours threshold of 8 are take from utility time type 0900.USA Time Management and Time Evaluation Configuration Guide 6.0 OUTTPCLTYP HRS=D0900 HRS-D0904 GENTPB SADDDB0904 FILLPVM COLOP 0040 HRS=D0900 HRS-D0904 GENTPB SADDDB0904 FILLPVN COLOP 0040 HRS=D0900 HRS-D0904 GENTPB SADDDB0904 FILLPVY COLOP 0040 D OUTTPCLTYP COLOP * © SAP AG Page 83 of 96 .5 FILLPVN COLOP 0040 OVERTIME @ 1.SAP Best Practices for HCM .

Sub schema ‘9US2’ contains the rules required for processing overtime for hours worked in excess 40 hours per week.00 GENTPB YCOLOP 0040 OUTTPVTYPE COLOP* HRS=D0904 HRS?4.  9US2: BLOCK IF PRINT IF ACTIO PTIP ACTIO ELSE ACTIO PTIP ACTIO ENDIF ENDIF BEG WW TIP WWTI TW31 TW32 TW33 GEN Overtime calculation after x hours/week Working week in infotype 0007 TIP before weekly overtime analysis If clock times are defined for wk. The purpose of this rule is to determine overtime after the employee has completed 12 planned working hours per day.  9USH: * * * * * * 0040 * C C C C C D D D D D D * M M* M** M*> M> D * M M* M> * M M* M> D D D D D OUTTPVTYPE COLOP* HRS=PNUM HRS?4.00? HRS=PNUM HRS+DZUS4 HRS?4.0 1 A D OVERTIME @ 2.00 GENTPB YCOLOP 0040 OUTTPVTYPE COLOP* HRS=D0904 HRS?4.00 GENTPB YCOLOP 0040 10. week Initialize time type for weekly OT Split if start of wk. Choose the ‘Display’ button on the “Display Schema: 9US1” screen and double click on the “Personnel Calculation Schemas: Initial Screen”.00 ADDDBZUS4ZCOLOP* ADDDBZUS4ZHRS=PNUM HRS-4.SAP Best Practices for HCM . time in OVERT Correct time type for weekly overtime Working week with/without clock times? Working week in infotype 0007? 9USP ZW34 9USF GEN TW36 © SAP AG Page 84 of 96 . On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value 9US1 on the “Personnel Calculation Schemas: Initial Screen”. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value ‘9US2’ on the “Personnel Calculation Schemas: Initial Screen”. On the “Display Schema: 9US1” screen double click on the ‘Action 9USH’ to go to “Display Rule: 9USH ES Grouping * Wage Type/Time Type****” 9. and you will see the values below. The hours threshold of 12 are take from utility time type 0900. Choose the ‘Display’ button.00 COLOP 0040 HRS=D0904 HRS-4.00 GENTPB YCOLOP ADDDBZUS4ZHRS=PNUM HRS-4. Personnel Calculation Rule ‘9USH’ is processed within sub schema ‘9US1’. Choose the ‘Display’ button on the “Display Schema: 9US2” screen. 11.USA Time Management and Time Evaluation Configuration Guide E E E E 1 OVERTIME @ 1.00 COLOP 0040 HRS=D0904 HRS-4. This sub schema was copied from sub schema ‘TW30’ and modified to handle overtime processing based on the ‘Overtime Compensation Key’.0 D A FILLPVN COLOP * COLOP* FILLPVY COLOP* COLOP * 8. week and OVERT Correct time type for weekly overtime Working week defined without clock time Initialize time type for weekly OT Overtime after prod.

SAP Best Practices for HCM . The purpose of this rule is to correctly evaluate overtime hours based on the value stored in the ‘Overtime Compensation Key’ at time of input. Choose the ‘Display’ button on the “Display Schema: 9US2” screen. Personnel Calculation Rule ‘9USF’ is called within sub schema ‘9US2’. 13. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value ‘9US2’ on the “Personnel Calculation Schemas: Initial Screen”.00 NEXTR A ADDDB0903Z YES: 0903 = 0 A 14. Choose the ‘Display’ button on the “Display Schema: 9US2” screen.  9USF: * * * * * WORK * * * * M S S* D Z OUTTPVTYPE COLOP* PAYTP C D OUTTPPTYPE Z PAYTP B COLOP* COLOP* HRS=D0903 HRS?COVERT FILLPVM COLOP 0040 D HRS+PNUM HRS?COVERT ADDDB0903ZCOLOP* HRS=COVERTHRS-D0903 GENTPB SADDDB0903 FILLPVM D OUTTPCLTYP COLOP * FILLPVN COLOP * FILLPVY COLOP * OVERTIME PAIR TYPE? AT NOT AT WORK PROCESSING TYPE? S0 S0 A S2 RECORDED ABSENCE * S2 A B D B * B < B <* B <> COLOP 0040 C * C * C 1 C D 8. On the ‘Choose Activity’ screen-select “Modify Schema: Function PTIP” activity and insert value ‘9US2’ on the “Personnel Calculation Schemas: Initial Screen”.  9USP: * * * * * * N NN NY Y Y D D VARSTFDYWW VARSTNDYAC HRS=0.USA Time Management and Time Evaluation Configuration Guide BLOCK END 12.00 ADDDB0903Z HRS=M0903 ADDDB0903Z HRS=0. and double click on the ‘Action 9USP’ to go to “Display Rule: 9USP ES Grouping * Wage Type/Time Type****”.4.13 Valuation Classes for Period Work Schedules Procedure 1. and double click on the ‘Action 9USF’ to go to “Display Rule: 9USF ES Grouping * Wage Type/Time Type****”. 15. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Wage Type Selection and Overtime Compensation  Define Valuation Classes for Period Work Schedule © SAP AG Page 85 of 96 . The purpose of this rule is to correctly initialize the overtime time types. Personnel Calculation Rule ‘9USP’ is called within sub schema ‘9US2’.

S.SAP Best Practices for HCM .Overtime @ 1.Overtime @ 1. In SAP Best Practices for HCM U. Within schema ‘9US0’ the wage type generation processing has been extended to include additional processing types that have been created for the SAP Best Practices for HCM U. If additional Period Work Schedules are created a review of the valuation classes may be necessary.Call In / Call Back Wage type selection . 7. On the ‘Change View “Valuation Class for Period Work Schedule”: Overview’ screen.5 Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Valuation Class for PWS 3 3 4 4 3 5 4 5 1 3 3 4 4 4 4 8. 7.Planned work Wage type selection .0 Wage type selection . These PWS valuation classes are used in the Generation of Wage Types. four Valuation classes have been defined for the period work schedule.USA Time Management and Time Evaluation Configuration Guide Transaction Code PTFMLA 2.5 Rotation sched.0 Wage type selection .4. PSG 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 PWS 3X12 4X10 9X80 9X81 P121 P122 P123 P124 PDAY PEVE PFLX PNGT PRO1 PRO2 PRO3 Description 3x12 flex schedule 4x10 flex schedule 9x80 flex schedule 1 9x80 flex schedule 2 Rotation Sched 12 Rotation Sched 12 Rotation Sched 12 Rotation Sched 12 Normal Day 8 Hour Evening Shift 8 Hour Flextime 7. An excerpt from schema ‘9US0’ follows:  9US0: BLOCK BEG DAYMO 01 GWT GWT GWT GWT GWT GWT GWT GWT BLOCK END 02 02 S X N M Y O C R 02 DZL DZL ZML ZML ZML ZML ZML ZML Select time wage types Set day grouping for T510S Wage type selection .5 Hour Night Shift 8 Hour Rotation sched.5 Rotation sched..S.Banked Overtime Wage type selection .Overtime @ 2.14 Wage Type Generation Procedure 1. Access the activity using one of the following navigation options: IMG Path Payroll  Payroll Data  Payroll USA  Day Processing of Time Data  Day Processing Functions  Time Data Retrieval  Wage Type Generation PTFMLA Transaction Code 2.5 Wage type selection .Holiday Wage type selection .On Call / Standby ********************************* © SAP AG Page 86 of 96 . you will see the following values in the table below: 3. 7.

4.0 PAYTP C OVERTIME @ 1.15 Overtime Compensation Procedure 1.SAP Best Practices for HCM .USA Time Management and Time Evaluation Configuration Guide 8.0 OUTOTCLTYP ADDZLM* ADDDB0042 PAYOUT OVERTIME ADDDB0041 HRS*1.0 8.00 ADDDB0410 BANK OVERTIME @ 2.5 PAYTP C OVERTIME @ 2.00 ADDDB0410 BANK OVERTIME @ 1.0 ADDDB0041 HRS*1. you will see the following values in the table below: PSG TB Group 01 01 01 01 01 01 01 01 01 01 01 01 01 02 02 10 Rule Name of Rule 001 010 020 500 501 020 410 020 Core time violation Maximum daily working time Minimum working time Flextime capping: Upper limit Flextime capping: Lower limit Minimum working time Remunerate compensation account Minimum working time Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 © SAP AG Page 87 of 96 . On the ‘Choose Activity’ screen.5 ADDDB0041 HRS*2. On the ‘Change View “Limits for Time Balances”: Overview’ screen. The processing determines whether the overtime is to be paid or banked for time off in lieu at a later date. Access the activity using one of the following navigation options: IMG Path Time Management  Time Data Recording and Administration  Overtime  Time Evaluation Time Evaluation with Clock Times  Providing Time Data  Time Data Processing  Time Wage Type Selection and Overtime Compensation  Time in Lieu and Split Leave  Time in Lieu  Modify Overtime Wage Types PTFMLA Transaction Code 2. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Processing Balances  Balance Formation  Balance Limits PTFMLA Transaction Code 2. select “Define Limits for Time Balances” activity and choose the ‘Choose’ button.4.  9USL: * * * * * * C C C C C D * * 6 8 9 * 3 E F A Z Z Z D VWTCL 17 ADDZLM* NEXTR A ADDDB0042 PAYOUT OVERTIME ADDDB0042 PAYTP C OVERTIME @ 1. Personnel calculation rule 9USL processes the overtime wage types of internal table ZML.50 ADDDB0410 BANK OVERTIME @ 1.16 Balance Limit /SMBA0/V_T559P_B2DD_J01s Procedure 1.

SAP Best Practices for HCM - USA

Time Management and Time Evaluation Configuration Guide

PSG TB Group
01 10

Rule Name of Rule
410 Banked Overtime

Start Date
01/01/1990

End Date
12/31/9999

3. In the SAP Best Practices for HCM U.S. two Balance Limit Rules have been defined to control the Balances determined in Time Evaluation. Although two rules have been defined, only one is used in the SAP Best Practices for HCM U.S. for limiting the Comp Time for Overtime Quota to 60 hours.
Day Balanc e Mes Ca Time Proces Process spBala sed ing in age pin nce Over Period s g Trans fer Surpl us to Time Balan ce Trans fer Surpl us to Wage Type Trans fer Time Balan ce to Time Type Check Point During Day Process ing

From Type Const Opera of P PS Ru Quota ant tion Value SG G le Text Value Hours Limit

01 10 02 Minim 0 um Work Time 01 10 41 Banke 60.00 0 d 00 Overti me

Origin Lower 0003 Curren Cumula 22 S t Day te Param MIN Maxim 0410 Period Cumula 40 um 1 Year te X 0407 1298 Daily

4. Personnel Calculation Rule '9USA' has been modified to set the modifier for Balance Limits (MODIF L) to '10'. If the customer requires additional Limit processing this PCR may require additional modifications. 5. Personnel Calculation Rule ‘9USM’ is called directly after function ‘LIMIT’ in schema ‘9US0’. The purpose of this rule is to zero out the balance in time type 0407 after the banked overtime has been paid out.

 9USM:
* HRS=0,00ADDDB0407ZADDMB0407Z

8.4.17

Maintain Absence Quotas

Procedure
1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Processing Balances  Balance Formation  Maintain Absence Quotas PTFMLA

Transaction Code

2. On the ‘Choose Activity’ screen, select “Absence Quota Type” activity and choose the ‘Choose’ button. On the ‘Change View “Absence Quota Type”: Overview’ screen, you will see the following values in the table below: ESG PSG AQ Type Quota Text
1 1 1 1 10 10 10 10 01 02 03 04 Comp Time for Overtime Floating Holiday Vacation Sick/Illness

Start Date End Date Unit NegDed TCC
01/01/1900 01/01/1900 01/01/1900 01/01/1900 12/31/9999 12/31/9999 12/31/9999 12/31/9999 Hours 01 Hours 01 Hours 40.00000- 01 Hours 20.00000- 01

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Time Management and Time Evaluation Configuration Guide

ESG PSG AQ Type Quota Text
1 10 10 Personal Time Off

Start Date End Date Unit NegDed TCC
01/01/1990 12/31/9999 Hours 01

3. On the ‘Choose Activity’ screen, select “Absence: Check Quota Type” activity and choose the ‘Choose’ button. On the ‘Change View “Absence Quota Type”: Overview’ screen, you will see the following values in the table below: PSG
10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10

A/A Type
0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530 0650 0700

Att./abs. Type Text
Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occ. Inj/Worker's Comp Maternity FMLA Jury Duty Bereavement Military Service Strike / Lockout

Start Date
01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990

End Date
12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999

8.4.18 8.4.19

Absence Quotas Time Types

Procedure
1. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Evaluation Without Clock Times  Time Data Processing  Assign Time Types and Processing Types PTFMLA

Transaction Code

2. On the ‘Choose Activity’ screen, select “Define Time Types” activity and choose the ‘Choose’ button. On the ‘Change View “Time Types”: Overview’ screen, you will see the following values in the table below ES AQ Quota Gr. PSG Type Text
1 1 1 1 1 10 10 10 10 10 01 02 03 04 10 Comp Time for Overtime Floating Holiday Vacation

Start Date

End Date Nit

No. Neg. Generated Increase Replace Ded. TCC
01 01 01 01 01 1 1 1 1 1 10 10 10 10 10 01 02 03 04 10

01/01/190 12/31/999 Hours 0 9 12/31/999 9 12/31/999 9 12/31/999 9 12/31/999 9 Hours Hours 40.00000Hours 20.00000Hours

01/01/190 0 01/01/190 0 Sick/Illness 01/01/190 0 Personal 01/01/199 Time Off 0

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Time Management and Time Evaluation Configuration Guide

1. On the ‘Choose Activity’ screen, select “Absence: Check Quota Type” activity and choose the ‘Choose’ button. On the ‘Change View “Absence Counting and Quota Deduction”: Overview’ screen, you will see the following values in the table below: PSG
10 10 10 10 10 10 10 10 10 10 10 10 10 10

A/A Type
0100 0140 0150 0200 0201 0202 0215 0220 0230 0250 0500 0510 0520 0530

Att/Abs. Type Text
Vacation Paid Absence Unpaid Absence Illness Short Term Disability Long Term Disability Comp Time for Overtime Floating Holiday Personal Time Occ. Inj/Worker's Comp Maternity FMLA Jury Duty Bereavement

Start Date
01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990

End Date
12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999

8.4.20

Floating Holiday Accrual

Procedure
1. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Time Evaluation With Clock Times  Providing Time Data  Absences  Adjust Absence Data SPRO

2. On the ‘Choose Activity’ screen, select the “Modify Personnel Calculation Rule: TE10” and choose the ‘Choose’ button. Enter ‘9USZ’ on the “Personnel Calculation Rules: Initial Screen” and choose the ‘Display’ button. You will see the following data: 3. In the SAP Best Practices for HCM U.S., rule 9USZ has been created to generate floating holiday on 1/1/xx for all eligible employees.

 9USZ:
* * * * * D * = =* == D HRS=BCURMOHRS?1,00 HRS=0,00 ADDDBZUSAZUPDTQA02 HRS=BCURDYHRS?1,00 HRS=0,00 ADDDBZUSAZUPDTQA02 HRS=IDAHRSADDDBZUSAZ

8.5 Quota Generation Schema
A schema strictly for the generation of quotas is also delivered with the SAP Best Practices for HCM U.S.. You can use schema ‘9US7’ to accrue absence quotas automatically in time evaluation. The functionality is limited to the task of generating quotas, that is, time balances or time wage types are not formed. Schema ‘9US7’ selects only employees assigned the Time Management Status ‘7’ (Time evaluation without payroll integration). This status enables the employee to be processed in time evaluation without the results being transferred to Payroll.

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&LLREP= PCS_HR_US_TELU. &LLREP= PCS_HR_US_TABS.S.USA Time Management and Time Evaluation Configuration Guide For Attendance Generation. &LLREP= PCS_HR_US_TBAL. &LLREP= PCS_HR_US_TABS. &LLREP= PCS_HR_US_TIM7. &LLREP=PCS_HR_US_LEA4. &LLREP= PCS_HR_US_TPSH. Program variants are delivered with the SAP Best Practices for HCM U.2 Reaction to Error Transaction Procedure 1.6 Time Management Pool 8. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Time Evaluation  Evaluations and the Time Management Pool  Time Management Pool  Set up Postprocessing PTFMLA 1. &LLREP=PCS_HR_US_LTIM. 8.SAP Best Practices for HCM . ZTERF &LLREP= PCS_HR_US_TIME. for the 'Time Statement Form' and 'Time Evaluation'. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Evaluations and the Time Management Pool  Time Management Pool  Limit Display of data to errors only PTFMLA Transaction Code © SAP AG Page 91 of 96 . &LLREP= PCS_HR_US_TEDT.1 Post Processing Procedure 1. use Schema 9US0.6. &LLREP= PCS_HR_US_QTA0. &LLREP= PCS_HR_US_SIM7. ZTERF &LLREP= PCS_HR_US_SIMF. &LLREP= PCS_HR_US_TENT. &LLREP= PCS_HR_US_QTA1. &LLREP= PCS_HR_US_TEAB.6. D D 8. &LLREP= PCS_HR_US_TCMP. &LLREP= PCS_HR_US_TERR. Feature 'LLREP' has been modified to include these variants as follows:  LLREP: 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 D D LEA0 LEA4 LTIM QTA0 QTA1 SIMF SIMF * SIMF 7 TAB2 TABS TBAL TCMP TEAB TEDT TELU TENT TERR TIME TIME * TIME 7 TPSH MOLGA FCODE(4) &LLREP=PCS_HR_US_LEA0.

This interface was specifically designed to meet the need of time administrators in a decentralized enterprise. If the limit is exceeded the number field in the output list is highlighted in red. You may also access it following these navigation options: Time Management  Time Evaluation  Information System  Set Value Limits for Cumulated Evaluation Results PTFMLA 3. &LIMIT=3. © SAP AG Page 92 of 96 . &LIMIT=3.S.USA Time Management and Time Evaluation Configuration Guide 2. 9 Time Manager’s Workplace Time Manager’s Workplace features a user-friendly and task-oriented interface for maintaining time data and processing time evaluation messages. Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Evaluations and the Time Management Pool  Set Value Limits for Cumulated Evaluation Results PTFMLA Transaction Code IMG Path Transaction Code 2. the following customizing is available for use in Time Manager’s Workplace. Feature LIMIE has been modified to include Overtime daily balance time type 0040.SAP Best Practices for HCM . Report RPTBAL00 can be used to generate a list of all employees that exceed the limits.. Although full Time Manager’s Workplace customizing has not been completed in the SAP Best Practices for HCM U.6. 4. On the ‘Change View “Reaction to Error Transaction”: Overview’ screen. Feature LIMIZ has been modified to include Overtime wage types  LIMIZ: D 1205 1206 1207 LGART &LIMIT=3.3 Value limits for cumulated evaluation results Procedure 1. Limits have been defined for the overtime time type as well as the overtime wage types.  LIMIE: D 0040 ZTART &LIMIT=3. you will see this value: PSG Type Error Type Text 01 1 Message Text Message Long Text Employee not at work Error set by operation COLER in time evaluation 01 8.

1 Absence Valuation Procedure 1. Jury Duty Bereavement Military Leave Maternity STD . Access the activity using one of the following navigation options: IMG Path Time Management  Time Evaluation  Time Manager’s Workplace  Basic Settings  Select HR Master Data and Time Data  Time Accounts  Define Display Objects for Time Accounts/Assign Reporting Quota Types PTFMLA Transaction Code © SAP AG Page 93 of 96 .2.1 Payroll 9. Access the activity using one of the following navigation options: IMG Path Transaction Code Time Management  Payroll USA  Absences  Absence Valuation  Create Counting Classes for Absence Evaluation PTFMLA 2.1. you will see the following values: Abs.Paid 100% STD .2 Time Data 9. Val.Paid 75% STD .USA Time Management and Time Evaluation Configuration Guide 9.SAP Best Practices for HCM . On the ’Change View “Absence valuation: Counting classes (regular)“: Overview’ screen.Unpaid Vacation Unpaid Absences Start Date 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 01/01/1990 End Date 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 12/31/9999 9.1 Time Accounts Procedure 1.Paid 50% STD . Other Paid Absences Sick/Illness FMLA Strike/Lockout Personal Time Comp Time Holiday Long Term Disability Workers' Comp. Group 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 Valuation Rule 01 02 03 04 06 07 10 11 14 21 22 23 24 25 26 30 31 39 40 99 01 Description Unpaid Absences Short Term Disab.

2 Reporting Quota Types Procedure 1.. On the Activity Window choose ‘Maintain Reporting Quota Types’ activity and choose the ‘Choose’ button. you must first define reporting quota types comprised of the selected time quotas. On the ‘Change View “Display Object: Employee Time Quotas”: Overview’ screen. Access the activity using one of the following navigation options: IMG Path Time Management  Time Manager’s Workplace  Basic Settings  Select HR Master Data and Time Data  Time Accounts  Define Reporting Quota Types PTFMLA Transaction Code 2. On the ‘Change View “Define Reporting Quota Types”: Overview’ screen select Define Reporting Quota Types from the dialog structure.USA Time Management and Time Evaluation Configuration Guide 2.Flextime Excess/Deficit In order to display the reporting quota types they must be defined as display objects in the Time Manager’s Workplace. The following display objects have been defined for the SAP Best Practices for HCM U.SAP Best Practices for HCM . In order to display time account balances.: 9. Display Object Display Object Text Leave Entitlement Comp Time for Overtime Sick Leave Entitlement Education/Training Quota Floating Holiday Flextime Balance Flextime Excess/Deficit Reporting Quota Type US000001 US000002 US000003 US000007 US000008 US000015 US000016 Reporting Quota Type Description Vacation Comp Time for Overtime Sick/Illness Education/Training Quota Floating Holiday Flextime Balance Flextime Excess/Deficit Z_US_LEAVE_ENTITLEMENT Z_US_COMP_TIME_FOR_OVT Z_US_SICK_LEAVE Z_US_EDUCATION/TRAINING Z_US_FLOATING_HOLIDAY Z_US_FLEXTIME_BALANCE Z_US_FLEXTIME_BALANCE_CUT_OFF © SAP AG Page 94 of 96 .2.S. The following reporting quota types are delivered with the SAP Best Practices for HCM U.Flextime Balance 0006 .S. you will see the following values: 3. Reporting Reporting Quota Type Assigned Absence/Attendance Quota Description Quota Type Monthly Balance US000001 US000002 US000003 US000007 US000008 US000015 US000016 Vacation Comp Time for Overtime Sick/Illness Education/Training Quota Floating Holiday Flextime Balance Flextime Excess/Deficit 03 – Vacation 01 – Comp Time for Overtime 04 – Sick/Illness 24 – Education/Training Quota 02 – Floating Holiday 0005 .

as there are master data requirements that are not met by the Non-HR application areas.SAP Best Practices for HCM . select “Create number range interval for Internal Key” activity and choose the ‘Choose’ button. Access the activity using one of the following navigation options: IMG Path Cross-Application Components  Time Sheet  Settings for All User Interfaces  Time Recording  Set Default for Number Range Intervals PTFMLA Transaction Code 2. Full CATS configuration is not possible. You will see the following value: No. select “Create number range interval for document number” activity and choose the ‘Choose’ button.2 Data Entry Profiles Procedure 1.S.USA Time Management and Time Evaluation Configuration Guide 10Cross Application Time Sheet 10. Access the activity using one of the following navigation options: IMG Path Cross-Application Components  Time Sheet  Settings for All User Interfaces  Time Recording  Set Up Data Entry Profiles and Field Selection PTFMLA Transaction Code 1.3 Rejection Reasons Procedure © SAP AG Page 95 of 96 . On the ‘Choose Activity’ screen. Six data entry profiles are delivered in the SAP Best Practices for HCM U.1 Number Range Intervals Procedure 1. However.. You will see the following value: No. Profile CATS/ALL ESS HR-Only HR/CO HR/PM HR/PS Profile Description All CATS fields (Release & Approval required) ESS default profile Profile for HR only installation Data entry for HR & CO (No release/approval required) Data entry for HR & PM (Approval required) Data entry for HR & PS (Approval required) 10. 01 From Number 0000000001 To Number 9999999999 Current Number 80 3. On the ‘Choose Activity’ screen. 01 From Number 000000000001 To Number 999999999999 Current Number 110 10. integration to HR is completely configured.

SAP Best Practices for HCM . On the ‘Change View “CATS: Rejection Reasons”: Overview’ screen you will see the following values: 3.S. Reason codes are provided in the SAP Best Practices for HCM U. Reason 01 02 03 04 05 Reason Description Unauthorized time entry Unauthorized overtime Incorrect absence/attendance category Incorrect allocation Miscellaneous/Other © SAP AG Page 96 of 96 . in order to assign comments to time sheet data that is rejected following the approval procedure. Access the activity using one of the following navigation options: IMG Path Transaction Code Cross-Application Components  Time Sheet  Settings for All User Interfaces  Approval Procedure  Define Rejection Reasons PTFMLA 2.USA Time Management and Time Evaluation Configuration Guide 1.

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