Agency Business – Central Billing

Purpose
Central Billing is a type of third-party business for deals between vendors and customers. The buying group (or payment agent) negotiates prices and conditions when goods are purchased from a vendor. These prices form the basis for the customer prices. Within Central Billing, the system will take into account article information and additional surcharges. The vendor is legally bound to process payment handling via the buying group. The buying group is, therefore, the central point of payment for all of the debt generated by the members of the buying group for the goods they have purchased. The buying group charges a fee for the transfer of the payment and for the grouping of the invoices. The vendor typically pays the commission. When it comes to payment processing, the buying group: a) receives invoices or delivery notes directly from the vendor b) enters them in the system

c) settles the vendor invoices, and d) bills the buying group periodically. • • The member pays the total amount for periodical settlement to the payment agent. The buying group pays all incurred statements minus a central payment fee and, if necessary, a commission to the vendor.

Central Billing is part of Agency Business component and can be used in all business transactions and in all industries.

The Customer Settlement document is the main difference between the Central Billing and Pooled Payments. Customer settlement documents can be used instead of posting lists (used for Pooled payment). While the posting list represents a group of single settlement requests that are to be settled by a customer, the customer settlement document is an individual document for the customer. One or more customer settlement documents are generated based on single settlement documents that have been created in settlement request lists. The system groups all single settlement requests that contain the same header data (customer or posting data) for a customer in a single settlement document. In doing so, the system accepts the items in the single settlement requests. The system runs price determination for each header in the customer settlement document. When this is done, the system also includes purchasing condition records from the single settlement request. Additionally, single settlement requests may contain a different currency than the customer settlement document.

System Access Information
This paragraph gives you the generic system access information needed to run this process.

© SAP AG

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client 760 Please check the currently valid system ids and active clients on the tab strip SYSTEMS of this process in the IDES Demo Database. You can use the settlement request list to credit the relevant vendor account.System Landscape System Landscape. Double-click on Create 3. System Menu Path Logistics ⇒ Agency Business ⇒ Payment ⇒ Settlement Request Lists 2. Users By entering to the system you can create your own user.. As the list can contain various customers. only one accounting document is created. Regardless of how many individual documents the list contains. The settlement request list is saved in the system with its own document number. In the posting list.. client 760 and create your own demo user. this Process is built in IDES Demo System DTR. Enter the following data: Field Payment Type Data WDR4 © SAP AG Page 2 of 4 Dokument2 12/14/200412:58 PM . The individual documents are assigned the posting status Posted via settlement request list. Log on to the IDES Demo System DTR. Steps in the Process • Creating a Settlement Request List (SRL) for several single settlements o o • o Display Invoice Conditions (MM + SD) Display Accounting Document Display Accounting Document Creating Customer Settlements Creating a Settlement Request List . 1. the individual documents are grouped by customer. Procedure Creating a Settlement Request Lists The Settlement Request Lists (SRL) contains several single settlement requests for the same vendor (invoicing party) but various customers (invoice recipients). you must create a posting list to debit the individual customer accounts.

Choose Enter Data RC0001 V1 A1 R30001 10 9. Choose Enter. Choose folder “Conditions (SD)” © SAP AG Page 3 of 4 Dokument2 12/14/200412:58 PM . Choose button “Copy” 7. Double click on first Customer 12. Enter the following data: Field Sales Organisation Distribution Channel Division Purchase Organization Purchase Group 6. 9. Choose Enter 5. Enter the following data in tab Invoice overview: Field Bill-to party Input Tax Output Tax Material Invoiced Quantity Net price Bill-to party Material Invoiced Quantity Net price 10.80 RC0002 R30003 20 4.4. Choose folder “Conditons (MM)” 14. Mark first item line and then double click on “Tax amount” 13. You jump directly into screen Create Invoice: Settlement Request List Item Overview Enter the following data: Field Invoicing party 8.90 Data RV0001 Data R100 R1 R1 R100 R10 Display Invoice Conditions 11. The first time when you enter the system you will be asked for the organizational data.

Double click on “Doc. Message: Document xxxx saved (accouting document created) appears. Double click on “Doc. 31. Choose button “Accounting” 30.15. Choose “Back” to return. The corresponding accounting document will appear. 17. The corresponding accounting document will appear. Notice: The settlement request list can only be posted if the traffic light in field “Difference” is green. Choose button “Accounting” 21. Choose ”Display” from menu “Settlement Request List” 19. Choose ”Create” 24. Choose button Save for saving the settlement request list. Choose button “Enter” 27. Please notice the document number. Press “Enter” to continue. Number”. Choose “Back” to return Creating Customer Settlements System Menu Path 23. Choose button “Execute” 26. Number”. Display Accounting Document 18. Choose button “Overview” 20. Message “n documents processed without errors” appears. 28. Double-click on first document number to see details Data Clear data Test unflag Logistics ⇒ Agency Business ⇒ Payment ⇒ Customer Settlements Display Accounting Document 29. To do: Field Document Number Name of run Check Run Only 25. Click on button “Back” 16. © SAP AG Page 4 of 4 Dokument2 12/14/200412:58 PM . 22.