ARTICLE XX

Grand Lodge Inspectors

Sec. 1 Each Grand Lodge Inspector shall be a past Master residing in the District comprising the Lodge to which he is appointed.

Sec. 2 Powers

He shall have the following powers:

a. To visit the Lodge of which he is the Inspector at any time.

b. To inspect the work and, if necessary, correct the same in accordance with the work as adopted by the Grand Lodge.

c. To exercise diligent supervision over the preparation and accomplishment of the Annual Report of the Lodge to the end that the Annual Report, accompanied with payment of dues and fees, is submitted to the Grand Lodge not later than January 15 of each year.

d. To exercise diligent supervision over the annual election of the officers of the Lodge and the accomplishment of the report thereon, and see that the election report is submitted to the Grand Secretary immediately thereafter.

e. To see that proper clothing be worn and the proper decorum be observed by the members of a Lodge during meetings.

Sec. 3 Duties

It shall be his duty:

a. To attend the stated and special meetings of the Lodge to which he is appointed and the Ldoge of Instructions held in his District or in the Grand Lodge.

b. To'instruct and qualify the officers of the Lodge and, when delegated by the Senior Grand Lecturer to do so, to issue certificates of proficiency to those officers who qualify.

c. To report to the District Deputy Grand Master the failure of any newly-elected Master or Warden of the Lodge to qualify within sixty (60) days subsequent to his election.

d. To transmit to the Dstrict Deputy Grand Master and the District Grand Lecturer concerned on or before the first day of March of each year an account of the work and accomplishment of the Lodge and his official duties.

e. To obtain the approval of the District Deputy Grand Master of any program of the Lodge involving the District.

f To assist the District Deputy Grand Master and the District Grand Lecturer concerned in the performance of their duties within the Lodge.

DUTIES & FUNCTIONS OF THE GRAND LODGE INSPECTOR

GENERAL

• Stated Meetings

Attend all Stated Meetings of the Lodge and ascertain that all applicable provisions of our Constitution and By-laws are duly complied with.

Sign all Lodge documents needing your signature; as follows:

• Minutes of the Previous Stated Meeting

Secretary's Monthly Financial Report; duly audited.

• Treasurer's Monthly Financial Report; duly audited.

Membership Report

• Special Meetings/Conferrals

Attend all Special Meetings/Conferral of the Lodge and ascertain that all applicable provisions of our Constitutions and By-laws are duly complied wih.

• Ask the Lodge Secretary to furnish you with a list of their Candidates on the Trestleboard, together with the pertinent dates of conferral, Orientation and proficiency examination taken to ascertain that these Candidates comply with the regular processing schedules of the Law Book; as follows:

Candidates have 3 months within which to submit himself for initiation.

EAMs and FCMs have one year to comply with all regular requirements to advance to the succeeding degree.

No candidate shall be conferred a degree less than 14 days after the preceding degree.

• Candidate's Orientation

Encourage and assit the Lodge in setting up its Orientation Committee:

Composed of 5 members (with a past master and a chairman) to give each of the 5 topics of the 4 orientation programs.

Regular and official venue and time.

Use of visual aids for more professional delivery of the lectures by the lecturers and increased comprehension the Candidates.

• Ensure that the recommended Orientation Program according to the Tried and Proven manual is complied with and regularly given by members of the Lodge to their Candidateis)

.

• Annual Elections

Ensure that Part III, Article II, Section 2 of the Masonic Law Book (revised 1994) regarding Elections is read in the months of October, November and December; and ascertain that it is duly complied with; as follows:

"No membershallsolicit for himself or for any other member of any Lodge any elective or appointive position in a Lodge, nor shall any electioneering, canvassing or soliciting of votes or support, for any member be allowed. Nominations of candidates for office shall not be made. A violation of this section shall be deemed un masonic conduct and shall subject the offender to such discipline as the Lodge may determine. This section shall be read in open lodge by the master at the stated meetings of October, November and December of each year. "

Ensure that only those present in good standing will vote Ensure that those elected and appointed to office are

In good standing

Have taken their 3rd Degree proficiency examination (Edict No. 60.; Damaso Tria, as amended - Item B8e)

Ask the Lodge Secretary to submit a roster of the names of all the Lodge members together with the dates their 3rd Degree proficiency examination was taken; or, cross-check data of elected and appointed officials with the Records Department of the GLP.

• Transmit a copy of the Election Returns to the Grand Secretary.

When delegated by the Senior Grand Lecturer, qualify the Lights on their proficiency in the Opening and Closing of the Lodge,Conferral Rituals of their respective Degrees and the pertinent laws, rules and regulations governing the Lodges

Issue Certificates of Proficiency to qualified Lights-elect prior to their Installation.

In case any of the Lights fail to qualify, inform the District Deputy Grand Master of such failure with sixty (60) days after election so that another election can held for that particular position and subject to the same qualification.

Annual Budget and Program of Activities

• For the ensuing year

Secure a copy of the approved Annual Budget and Program of Activities of each of the subordinate Lodges from the out-going District Deputy Grand Master or incumbent Worshipful Master to monitor and guide the subordinate Lodges in their implementation. For the succeeding year

On the 1st Stated Meeting after the Installation, ensure that the Annual Budget and the Program of Activiies of the Ldoge for the ensuing Masonic Year is presented by the Worshipful Master and approved by the members of the Lodge.

• District Activities

Be diligent in attending all District-sponsored activities and encourage the members of the Ldoge to which you are assigned, especially its officrs, to attend and participate in the activities and/or proceedings.

• Monthly District Council Meetings Effective Lodge Management Forum Lodge of Instructions

Lodge of Remembrance

NCR Multi-District Convention

• Conferral Ritual Proficiency Contest Orientation Proficiency Contest

• Sports and Family Activities

Reports: ,

Prepare the required reports and submit them on time Monthly Report; before the next stated meeting.

Annual Accomplishment report; on the 1st day of March.

*Others:

Warden's Columns:

Ensure that the columns of the Wardens are properly positioned.

During the Meeting, the Senior Warden's column is standing while the Junior Warden's column is down.

During recess, the Junior Warden's column is standing while the Senior Warden's column is down.

• Decorum:

• During the proceedings

Silence is observed

Unnecessary movements are avoided

• Parliamentary procedure is observed

• Cellular Phones:

Announce and scertain that all Cellular Phones are turned off or in silent mode so as not to disturb the proceedings.

• Late-comers:

Late-comers CANNOT enter the Lodge while it is being opened. They can enter the Lodge only after the Lodge has been opened; but before or after the Reading of the Minutes.

• The Tyler should knock to announce that a brother desires admission in the Lodge.

The Junior Deacon admits the brother only after the Worshipful Master raps once to attend to the request

• The Junior Deacon knocks at the door to verify the alarm.

The late-comer must salute to the Worshipful Master at the Altar before taking his seat in the Lodge.

• Brethren leaving and returning to the Lodge:

Withour disturbing the proceedings;

A brother who needs to leave the Lodge must salute the Worshipful Master at the Altar before leaving

The Junior Deacon knocks at the door to alarm the Tyler that a brother desires to go out of the Lodge.

On the brother's return to the Lodge, The Tyler knocks to alarm the Junior Deacon who opens the door to verily the alarm.

The brother must salute the Worshipful Master at the Altar before taking his seat in the Lodge.

STATED MEETINGS

• Attendance

Ensure that there is at least one (1) of the Lights to open the Lodge. The Lodge cannot be opened without the presence of any of the Lights.

Ensure that there are at least seven (7) members of the Lodge to conduct the meeting.

• The Lodge can be opened with orrly three (3) members present; but,

The meeing cannot be conducted if there are less than seven (7) members present

In the absence of the Worshipful Master, the Senor Warden must preside in the meeting. In the absence of the Worshipful Master and the Senior Warden, the Junior Warden must preside the meeting.

• Date and Time

Ensure that the Lodge is opened on the regular date of its stated meeting. If the meeting is held on another date:

Ascertain that the proper dispensation is had from the District Deputy Grand Master and the corresponding Dispensation Fee paid.

• Have the dispensation read immediately after the opening and before the meeting proper.

Without such dispensation, the meeting cannot be held.

Encourage the Lodge to start the meeting on time as stipulated in its By-laws.

• Masonic Attire:

Ascertain that all members present are in proper Masonic attire Barong Tagalog and dark pants

Dark suit and tie

• Lodge paraphernalia:

Make sure the following are available The Lodge Charter is displayed

• Working tools are displayed

Altar displays a Volume of the Sacred Law with a Square and Compasses

Ascertain that the Square and Compasses over the Volume of the Sacred law are arranged on the 3rd degree when the Lodge is opened.

The Book of Constitutions or Masonic Law Book together with the Lodge By-laws are available

• Philippine Flag is in good condition and on a flag staff

• Monitor:

Monitors are not to be read during the entire proceedings. Encourage the members to memorize and be proficient at delivering their pieces and floor works according to regulations.

Agenda:

Ascertain that an agena is prepared by the Lodge Secretary or Worshipful Master

Presentation and retirement of the Philippine Flag:

• National Anthem is sung

Grand Lodge Hymn is sung after the Philippine Flag is conducted to the East

The Pledge of Allegiance or the prescribed "Panatang Makabayan" is recited before the Philp pine Flag is retired to its proper custodian.

Minutes of the last stated and/or special meeting:

Note that the minutes read contains all the proceedings proper to be written as approved. Ascertain that the minutes contains the Circular and Edict Numbers and titles read in the previous stated meeting.

If the Minutes of the last stated meeting is not available.

The Worshipful Master or any member of the Lodge should give an oral account of the proceedings of the last stated meeting for comments andlor corrections by the members of the Lodge.

The official minutes should be read then in the next stated meeting.

Sign the Minutes submitted by the Lodge Secretary

Grand Lodge Circulars and Edicts:

All Grand Lodge Circulars, Edicts and communications must be read.

• The Brethren will stand only for the Edicts read.

If too long, only the Circular/Edict number, subject and summary of contents may be read and the documents circulated to the brethren present.

• All Circulars (especially No. 12 containing announcements) and Edicts can be circulated to the members to save time and for the members' perusal.

Petitions:

Before a petition is read, ascertain that ...

All questions on the Petition Form is completely answered in the Petitioner's own handwriting.

Two (2) 3-R full-body pictures are attached to the petition

For plural membership, the Certificate of Good Standing must be attached to the Petition. For Affiliation, the Certificates of Demit and Good Standing must be attached to the Petition. The Petition Fee is paid and duly receipted by the Lodge Secretary

Balloting:

Before balloting of a Petition, ascertain that

The Committee on Investigation has made its report to the Worshipful Master.

The petition appears on Circular No. 12; the Lodge Secretary showing the circular as evidence of circularization

All members present must cast their ballots without exception; nobody can be allowed to leave until after the balloting is over.

• Examination of Candidates:

• Ascertain that the examination is given at the proper stations depending on the degree the examination is given.

Ascertain that the examination is given in an audible tone heard by all members of the Lodge. Ascertain that the examiner gives the examination from memory.

Ascertain the proficiency of the Candidate is satisfactory.

SPECIAL MEETINGS/CONFERRALS

• Attendance

• Ensure that there is at least one (1) of the Lights to open the Lodge. The Lodge cannot be opened without the presence of any of the Lights.

Ensure that there are at least seven (7) members of the Lodge to conduct the special meeting.

The Lodge can be opened with only three (3) members present; but,

The special meeting cannot be conducted if there are less than seven (7) members present

In the absence of the Worshipful Master, the Senior Warden must preside in the opening of the Lodge.

In the absence of the Worshipful Master and the Senior Warden, the Junior Warden must preside the opening of the Lodge.

Ascertain that all the positions in the conferral are filled up.

Esnure that a lecturer is available to deliver the Lecture of the conferral. In no case should the conferral be allowed to proceed if there is nobody to give the lecture.

• Date and Time

Ensure that the Lodge is opened on the regular date of its stated or special meeting. If the meeting is held on another date:

Ascertain that the proper dispensation is had from the District Deputy Grand Master and the corresponding Dispensation Fee paid.

Have the dispensation read immediately after the opening and before the conferral. Without such dispensation, the meeting cannot be held~

Encourage the Lodge to start the meeting WI time as stipulated in its By-laws.

• Masonic Attire:

Ascertain that all members present are in proper masonic attire Barong Tagalog and dark pants

Dark suit and tie

Proper regalia; i.e., aprons, collars and jewels.

Lodge paraphernalia;

Make sure the following are available:

• The Lodge Charter is displayed Working tools are displayed,

Lodge materials needed for the conferral, i.e., 1st, 2nd or 3rd Degree. Altar displays a Volume of the Sacred Law with a Square and Compasses

Ascertain that the Square and Compasses over the Volume of the Sacred Law is arranged according to the degree the Lodge is opened for conferral.

The Book of Constitutions or Masonic Law Book together with the Lodge By-laws are available

Philippine Flag is in good condition, on a Rag staff and in the East.

• Monitor:

Monitors are not to be read during the entire proceedings. Encourage the members to memorize and be proficient at delivering their pieces and floor works according to regulations.

• Dispensationts):

Ensure that proper dispensations are obtained from the District Deputy Grand Master on the following and dispensation fee(s) accordingly paid:

More than one (1) Candidate

• Simultaneously on more than One (I) Candidate

The number of candidates per conferral must not exceed five (5). Such dispensations must be read prior to the Conferral Rituals.

• Qualification:

Before each Conferral, ascertain that the Candidate has complied with the following:

• Satisfactorily passed the pertinent Degree Proficiency Examination.

Attended the pertinent Degree Orientation according to regulations. Updated in his petition fees

All other requirements of the Lodge

• Lecture

The Lecture is an integral portion of the conferral ritual. Without it, the conferral is not considered completed; hence, the conferral should not be given.

Do not allow a conferral to proceed if there is nobody assigned to deliver the Lecture. Encourage the Lodge to practice efficient time management. It has been a common excuse to defer and dispense with the Lecture for a later date because the conferral has progressed to the late hours of the night.

If there is more than 1 Candidate for conferral, suggest for the Lodge to be opened at an early time to allow sufficient time for the Lecture to be delivered during the conferral.

Do not allow the Lecture to be deferred or dispensed with for a later date once the conferral has begun.

• Examination of Candidatets):

If the Candidate for will take the Proficiency Examination of the preceding Degree prior to this

conferral scheduled for the succeeding degree: •

Ascertain that the Degree on which the Lodge was opened is accordingly lowered to the Degree on which the proficiency examination will be given and the Square and Compass on the Volume of The Sacred Law at the altar is correspondingly arranged.

Ascertain that the examination is given at the proper stations depending on the degree the examination is given

Ascertain that the examination is given in an audible tone heard by all members of the Lodge Ascertain that the examiner gives the examination from memory.

Ascertain that the proficiency examination of the Candidate in the preceding degree is satisfactory before the Conferral of the succeeding Degree can be given. No Conferral of the succeeding degree can be given ifhis proficiency examination in the preceding degree is not satisfactory.

Ascertain that the Degree on which the Lodge was lowered for the proficiency examination is accordingly raised to the higher Degree on which the conferral will be given and the Square and Compass on the Volume of The Sacred Law at the altar is correspondingly arranged.

• Edictl31:

Prior to a 3rd Degree Conferral, read Edict 131 on abuse and violence on Candidates and ensure that it is regularly implemented and complied with.