DUTIES AND FUNCTIONS

THE WORSHIPFUL MASTER

• Powers

1. To congregate his Lodge whenever he shall deem it proper.

2. To issue, or cause to be issued, all summonses or notices which may be required.

3. To refuse admission to anyone who shall not have proven himself to be a Master Mason.

4. To refuse admission to any member who is intoxicated, who is making trouble, or who is not in proper attire.

5. To suspend any officer for irregularity or disobedience.

6. To refuse admission to a visitor if a member of the Lodge has made a valid objection privately to the Master giving him the reason therefor.

7. To warn, reprimand, or suspend for a definite period any member of his Lodge who fails to attend at least three (3) stated meetings of his Lodge within twelve (12) months.

8. To discharge all the executive functions of his Lodge.

9. To perform all such acts, which by ancient usage are proper to his office, and are not in contravention of any provision of the Constitution, By-Laws, Edicts, Ordinances, or General Regulations of the Grand Lodge or the By-Laws of his Lodge.

• Required Duties

1. To preside at all meetings of the Lodge

2. To confer or have conferred all degrees in strict accordance with the ritual which has been, or may hereafter be, ordained by the Grand Lodge.

3. To give, or have given, in full, the lectures appertaining to each degree, at the time it is conferred, in accordance with such ritual.

4. To attest at each stated meeting of his Lodge all minutes or records of proceedings as approved at such meeting by the Lodge.

5. To appoint such appointive officers as provided by the By-Laws of the Lodge.

6. To superintend the official acts of all the officers of his Lodge and to see that their respective duties are properly discharged.

7. To cast the deciding vote in case of a tie vote.

8. To carefully guard against any infraction, by the members of his Lodge, of its own By-Laws, of the Constitution, Edicts or Regulations of the Grand Lodge, or of the General Regulations of Masonry

9. To provide for the installation of his successor.

• Other Important Duties

1. To prepare the Lodge's Annual Plan.

2. To prepare the Lodge's Annual Budget for approval by the Lodge and to transmit a copy of the

approved budget to the Grand Secretary.

3. To appoint the members of the Investigtion Committee, as required. 47 To prepare an Agenda for each stated meeting.

5. To cause to be prepared and submitted at the close of each calendar month the monthly reports

required by the Grand Lodge.

6. To appoint the various working committees for the Lodge.

7. To be responsible for all Lodge Committees.

8. To attend the Annual Communications and represent his Lodge.

9. To receive the Grand Master and other Masonic Dignitaries, who are entitled to, with the

Grand Honors.

10. To be proficient in the rituals for conducting stated meetings

11. To be proficient in the rituals of the three symbolic degrees.

12. To be proficient in the rituals of the presentation and retirement of the flag.

13. To be proficient in the ritual for the reception of Masonic Dignitaries

14. To conduct degree practices for the officers of the Lodge.

15. To learn the ritual for Funeral Service.

16. To be thoroughly proficient in those portions of the Constitution and Regulations of the Grand Lodge which relate to the government of a Lodge.

17. To read or cause to be read Section 2,Article II, of the Uniform Code of By- Laws for Subordinate Lodges at the stated meetings of October, November, and December of each year.

18. To attend and participate in the District Council meetings and activities.

Note: For the neglect or violation of any duty imposed by the Constitution, By-Laws, Edicts, Ordinances, Rules and regulations, the Master shall be subject to deprivation of office, suspension or expulsion by the Grand Master.

• Sole Responsibilities of the Worshipful Master

1. To prepare the Annual Plan and Budget, and to see that they are updated periodically as the year

progresses.

2. Appoint the members of the Investigation Committee for a petitioner.

3. Welcoming the newly raised brother to the Lodge and inviting him to sign the Lodge's By-Laws.

4. Visiting a sick or disabled brother. It is not important that you know the man, or that he knows you, but what is important is hat you - as Worshipful Master - have taken the time to visit him.

5. Visiting a newly widowed wife of a deceased member. Again, it's not important that you know her,

only that you have taken the time - as Worshipful Master - to visit her.

6. Write the Master's message in the Ldoge Newsletter.

7. Welcoming all visitors to the Lodge.

8. Following up on all committee assignments to ensure that the committees are working on

the assigned tasks and are performing them in a manner that meets with your satisfaction. It's important to delegate, but it's more important that you follow-up on all of the assignments that you have made.

9. Lending an understanding ear to the brethren of the Lodge.

THE SENIOR WARDEN

• Required Duties

l. To assist the Master in the performance of his duties.

2. To discharge all those duties which ancient usage has assigned to the station of the Senior Warden.

3. During the absence of the Master, the Senor Warden shall succeed to and be charged with all the powers and duties of the Master.

4. To be proficient in the work and lectures of the First and Second Degrees.

5. To be thoroughly proficient in those portion of the Constitution and Regulations of the Grand Lodge which relate to the government of a Lodge.

• Other Important Duties

1. To serve as Chairman of one of the standing committees. (Masonic Education, Charity or Ritual)

2. To attend all Lodge functions. (stated and special meetings, projects, socials, etc.)

3. To attend the Annual Communication of the Grand Lodge and represent his Lodge.

4. To take charge of all Second Degree conferrals.

5. To attend all degree practices designated by the Master.

6. To learn the work and lecture of the Third degree and the ritual required to be qualified as Master.

7. To examine all candidates to see if they are properly prepared.

8. To review all signs, tokens, and words of the preceding degreeis) of all Second and Third Degree candidates prior to the start of the conferral.

9. To be qualified to give the work of the Senior Warden in the Third Degree.

10. To be qualified to conduct the proficiency examination of a Fellowcraft before the conferral of the Third Degree.

11. To prepare a preliminary plan for his term, which will include the proposed calendar of activities for the coming year, financial budget, officers to be appointed, and chairmen of committees.

THE JUNIOR WARDEN

• Required Duties

1. To assist the Master in the performance of his duties.

2. During the absence of the Master and the Senior Warden, the Junior Warden shall succeed to and

be charged with all the powers and duties of the Master.

3. To discharge all those duties which ancient usage has assigned to the station of the Junior Warden.

4. To be proficient in the work and lecture of the First Degree.

5. To be thoroughly proficient in those portions of the Constitution and Regulations of the Grand Lodge which relate to the government of a Lodge.

• Other Important Duties

1. To be responsible for all dinners and fellowships held at the Lodge.

2. To serve as Chairman of one of the standing committees.

3. To take charge of all First Degree conferral.

4. To attend all Lodge functions.

5. To be proficient in the work of the Senior Warden in the Second Degree and the work of the

Junior Warden in the Third Degree.

6. To attend all degree practices designated by the Master.

7. To attend the Annual Communication and represent his Lodge.

8. To be qualified to conduct the proficiency examination of an Entered Apprentice before the conferral of the Second Degree.

9. To learn the work and lecture of the Second Degree and the ritual required to be qualified as Senior Warden.

10. To begin the planning of his proposed projects and activities during his term.

11. To attend and participate in the District Council meetings and activities.

THE TREASURER

• Required Duties

1. To receive and safely keep all moneys or properties of the Lodge placed in his hands.

2. To disburse or transfer the same or any part thereof upon the order of the Master with the consent of the Lodge.

3. To keep a correct account of his receipts and disbursements in an approved record Book.

4. To prepare on the prescribed form each month the financial report of his Lodge and to submit it to

the Grand Secretary before the next stated meeting.

5. To serve as Chairman of one of the standing committees. 6._ To attend all Lodge functions.

7. To perform such other duties as may be required.

8. To be proficient in the work of the Treasurer in the First Degree.

9. To attend and participate in the District Council meetings and activities.

THE SECRETARY

• Required Duties

1. To record the proceedings of each meeting proper to be written in a Minutes Book and at the next stated meeting to submit the minutes so transcribed to the Lodge for approval or correction, and after the same are so corrected and approved, to present the same to the Master for his signature.

2. To submit monthly a copy of the approved minutes to the Grand Lodge.

3. To collect and receive all moneys due to the Lodge and transmit the same to the Treasurer.

4. To keep and affix the seal of the Lodge on all papers issued under its authority.

5. To transmit to the Grand Secretary immediately after each election a certification of elective and appointive officers.

6. To prepare on the prescribed form each month the financial report of the Lodge and to submit same to the Grand Secretary before the next stated meeting.

7. To transmit to the Grand Secretary the annual report of the Lodge on the prescribed form.

8. To report immediately to the Grand Secretary all dimits, suspensions, expulsions, affiliations, deaths, restorations and rejections of petitions for degrees, on the prescribed Monthly Membership Report form.

9. To see to it that the petition for Degrees or affiliation is accompanied by the required fees and photo before it is presented to the Lodge.

10. To inform immediately the petitioner, after balloting of his petition, if he has been accepted or rejected and to return the corresponding fee in case of a rejection.

11. To read all Grand Lodge circulars, edicts, and other official communications in open Lodge at the

stated meeting next following their receipt and to so state in the minutes.

12. To keep a complete file of the Cabletow in his Lodge records.

13. To attend all Lodge functions.

14. To send out notices of stated and special meetings.

15. To prepare and transmit a statement of account for each member at the end of the year.

16. To be proficient in the work of the Secretary in the First Degree.

17. To have the following books of the Lodge readily available during Stated and Special Meetings:

Masonic Law Book, Book of By-Laws, Book of Account, Minutes Book, Tyler's Register, Volume of the Sacred Law, Roll Book, Monitor and Manuals for Installation, Funeral and Memorial Service.

18. To keep a complete set of the Working Tools of the Lodge for use during meetings.

19. To keep a complete Lodge file of the Annual Proceedings of the Grand Lodge.

20. To attend and participate in the District Council meetings and activities.

THE AUDITOR

It shall be the duty of the Auditor:

1. To verify the accuracy and existence of all Lodge funds.

2. To ascertain that proper accounting and control procedures in the handling of Lodge funds are being implemented.

3. To verify that all monies due the Ldoge have been received, duly receipted, deposited and recorded in the books.

4. To verily that all disbursements are properly and duly approved by the Lodge and other responsible

officers of the Lodge. !

5. To attest to the correctness of the Lodge regular financial reports and statements and to report to the Lodge or to the Grand Lodge any deviation from regular procedure by any person.

6. To check the accuracy of the accounting records of the Lodge and reconcile actual' Lodge funds with the bank current account statement or Savings passbook.

7. To undertake a special audit of any Lodge transaction if requested by the Worshipful Master or by the Grand Lodge.

WHAT ARE YOUR GOALS?

Do You Want ...

Better attendance at Stated Meetings? More business like Meetings?

Better attendance at Special Meetings? Improved Degree work?

Better Lodge Newsletter?

Improved communications with all the members? Better and more social programs?

Better attendance at social activities?

Better and stronger Lodge committees?

Better Lodge officers?

Better organized committees?

Better organization between the elective line officers? Better cooperation with the Secretary & Treasurer? More Candidates?

More members willing to be Lodge officers? More speakers on Masonic Education?

• A more involved membership?

A Lodge that is fun to belong to?

The friendliest Lodge in the jurisdiction? A Lodge that involves the family?

A Lodge where you can be recognized for your efforts?

A Lodge where the members feel that they have something to contribute? A Lodge without a "clique"?

The most outstanding Lodge in the District? The most outstanding Lodge in the Jurisdiction? To honor the the life members by longevity?

To honor the Past Masters?

To have varied programs during your stated meetings?

• The officers to be exemplary in the rituals?

To celebrate the Lodge anniversary with a big Bang? To focus on Charity projects?

To focus on Youth Development Projects?

To strengthen camaraderie among the members? To increase the funds of the Lodge?

To honor the elders of the Lodge?

Improved attendance at funeral rites?

Improved attendance at Lodge of Remembrance?

• To focus on community projects?

More Masonic Education sessions among members? Recognition awards at the end of the year?

To improve physical condition of Masonic Temple? To improve the sound system in the Lodge room? To institutionalize the projects of the Lodge?

To leave a legacy to the Lodge? To complete your term without doing anything significant?

To coast along and just finish your term?

To be a Past Master with a Zero Rating?

HOW IS ANNUAL PLANNING DONE?

1. Obtain a large block-type planning calendar, or list the twelve months of the year on 12-pcs of paper.

2. Write in those dates that you know are fixed - stated meetings, installation, district meetings,

AnCom, etc.

3. List all activities that are traditional to your Lodge - Past Masters Night, Ladies Night., etc.

4. Dates should now be selected for these events and they should be entered on the master calendar.

5. Try to determine how many candidates you think you might have during the year. Add the special meetings for degree work to your calendar,

6. Now, mark off the open dates. How many open dates do you have left?

7. You now have a pretty good idea of how many dates you have available for your other projects and activities. Schedule them on the open dates. Schedule of activities should be spread throughout the year.

S. Finally, coordinate your important activities or projects with our DDGM for synchronization of his schedules for the year.

PUTTING A PLAN INTO ACTION

There are six major steps in implementing a plan;

1. DELEGATION - As Master, you should not and cannot do everything yourself You must delegate. The overall plan should be yours, but the details of carrying out the plan should be left to others.

2. DEFINING DUTIES - Outline the duties and purposes of the committee. Give the chairman some specific guidelines to follow. Remember, the very success of your year will depend to a large

extent on the abilities of your committee chairmen. -,

3. SETTING DEADLINES - It is your responsibility to set deadlines. Tasks tend to be put-off if no deadline is apparent. You must establish with your chairman the dates when certain jobs must be completed.

4. PUBLICITY - Publicize, Publicize! Members of your Lodge need to be given ample notice of an upcoming event. There is no excuse for having a good program and not allowing sufficient time to publicize it to your members.

5. FOLLOW-UP - As Master, your primary involvement in the implementation of the planning process is FOLLOW-UP. You can't just set dates - you must see that your schedule is being met, and that the plans are following your general guidelines.

6. POST EVALUATION - A post event evaluation should be held within a week or two following the activity or program. More often, our most valuable planning guide for future activities comes from critique sessions. Don't overlook the importance of listing what aspects went well in addition to those areas that need improvement or should be eliminated.

TEN POINT PROGRAM FOR A SUCCESSFUL MEETING

1. Make a plan for every stated or special meeting.

2. Make every meeting night an interesting night.

3. Publicize, or send notices in advance and make personal calls when necessary.

4. Appoint an attendance committee or in-charge.

5. Give every brother something to do and a special reason for coming.

6. Plan something for special occasios.

7. Start the meeting on time and manage time properly.

8. Develop social life, such as fellowships.

9. Exemplify the work with digniry, seriousness, sinceriry and correctness. 10. Have pride in the officers of the Lodge.

HOW TO PREPARE AND CONDUCT LODGE MEETINGS

1. Caucus - days before the stated meeting, the WM may convene the elected officers of his lodge to discuss and decide what matters to be taken up durng the coming stated meeting. The purpose of the caucus is to shorten discussion during the stated meeting.

2. Notice of Meeting - the Secretary should send notice of stated or special meeting indicating the order of business to enable the member to prepare and be able to participate in the deliberations. Much better if the WM will personally ask the members to attend.

3. Agenda - the Master must prepare and study his agenda before the stated meeting. Preferably, copies of the agenda should be rovided to each member during the meeting.

4. Dress Code - Masonic attire during stated/special meetings must be strictly observed.

5. Setting Up the Lodge Room - the Master may assign a brother to set up the Lodge room or check if all paraphernalia needed are properly set up before the start of the meeting

6. Punctualiry - the lodge must be opened on time.

7. Proficiency - it is a MUST for the WM and the other officers to be proficient in their parts on the

following rituals:

Opening and Closing of the Lodge Presentation and retirement of the Flag Reception of dignitaries, with grand honors Ritual in balloting

8. Reading of the Minutes - minutes must be brief, concise and direct to the point. The dury of the Secretary in such cases is mainly to record what has been done by the assembly and not what was said by the members.

9. Reading of Edicts & Circulars - Edicts and Circulars must be read by the Secretry in summary form. Only vital Edicts/Circulars shall be discussed by the Lodge.

10. Masonic Education - the WM should coordinate with the DGL or GLI days before the meeting for the Masonic education portion of the stated meeting. An effective Masonic education should not be less than 10 minutes and not more than 20 minutes.

11. Speakers - the WM or the Chairman of the program committee should invite a good and eloquent speaker. Speeches should not be more than 20 minutes, to be better appreciated

12. Sound System - the sound system must be clearly audible so that the brethren will appreciate the proceedings.

13. Lively and Interesting Meeting - meetings should be conducted in such a way that the members will enjoy it and look forward to the next stated meeting.

14. Avoid lengthy meetings - this will discourage members to attend.

POOR ATTENDANCE

Reasons Keeping Members From Attending Lodge:

• Meetings too long?

Meetings don't start on time? Uninteresting meetings? Meetings conducted poorly?

• Poor ritual on opening and closing?

Poor ritual for degrees?

Master does not know how to preside? Lack of fellowships?

Unfriendly Lodge?

• Officers fail to greet all members and visitors?

• Cliques?

Lack of harmony?

Meetings too short and not meaningful?

• Lack of regular officers?

Lack of enthusiasm?

Not enough social functions?

Wives and families are not involved? No active participation by members?

• Poor facilities?

• Nothing of interest in the agenda?

Members can't hear proceedings? No notice of meeting?

• Poor refreshments?

• Wife objects to member's attendance?

HOW ARE YOU USING TIME?

Nothing is more frustrating than to hear a member say that a Masonic Meeting was a waste of time. But the fact is that time is one of the most precious resources we have.

When Masons were asked what they were dissatisfied with in their Lodge, the leading cause of dissatisfaction was that the meetings were boring and that too much time was wasted.

It would be difficult to outline an ideal use of time that could be used by every Lodge. But nevertheless, let us take a look at the usual Order of Business during stated meetings:

1. Reading of Minutes

2. Sec. and Treas. Reports

3. Bills for Payment

4. GL Communications

5. Masonic Education

6. Committee Reports

7. Reception of Petitions

8. Balloting of Petitions

9. New Business

10. Unfinished Business

11. Recognition of Visiting Brethren

12. Announcement of Birthday Celebrants

13. Bag of Fraternal Assistance

14. Other Matters

Preferably, the Master should plan the meeting, in such a way that it will take not more than two hours. This can be done by proper scheduling of items in the agenda. As an example:

ACTIVITY Opening of the Lodge

Reading of minutes, Sec. & Treas. Reports Bills for payment, Correspondence Masonic Education

Committee Reports

Reception of petition

New Business/Unfinished Business Birthday Celebrants

Recognition of visiting brethren

Other matters/Bag of fraternal assistance Closing Remarks

Closing of the Lodge

TOTAL

SUGGESTIONS TO SAVE TIME

MINUTES 10

15

10

15

10

5 15 10 5 10 5 10

120

1. Caucus - days before the stated meeting, the WM should convene the key officers to a caucus to discuss and decide the agenda. The purpose is to eliminate lengthy discussions in the Lodge.

2. Agenda - major items must be indicated in the notice of stated meeting to enable the members to prepare and participate in the deliberation of business matters.

3. Punctuality - start your meeting at the time it is scheduled. If your are scheduled to stat at 6:00 PM, by all means start at 6:00 PM.

4. Summarize - Minutes, Sec. and Treas. Reports GL Edicts & Circulars and other correspondence.

Members who feel they need to review the full document or correspondence can find a copy posted on a bulletin board in the Lodge.

5. Flag Ceremony - per Edict No. 44, the Flag Ceremony is optional. It is within the sole discretion of the Master whether or not a Flag Ceremony is to be held. Nevertheless, the Mster is enjoined to have a Flag Ceremony whenever a dignitary is to be accorded with Grand Honors.

6. Masonic Education - the Master or Chairman of the Masonic Education Committee must make sure that the speaker is prepared. Being prepared saves time, increases the responses of the members, keeps their interest and adds to their satisfaction.

7. Avoid lengthy discussions - the Committee Chairmen and members must meet with the key officers and discuss their plans, programs, and activities before presenting it to the Lodge for approval.

8. Limit remarks presented before the Closing - dignitaries in the East must limit their message to not more than five (5) minutes.

9. Be proficient - proficiency in the rituals of the opening and closing of the Lodge, reception of dignitaries, presentation and retirement of the Flag saves time and encourages the members to attend lodge meetings.

SUGGESTED MASONIC EDUCATION TOPICS

Review of Grand Lodge Proceedings Patron Saints of Masonry

The Three Scripture Readings

The Role of Freemasons in Philippine History The Legend of Hiram Abif

The Landmarks of Masonry

What is Freemasonry

The Masonic Rituals

The Retraction of Rizal

• Masonic Heroes

The Annual Communication

The Master's Hat The Gavel

The Working Tools of the Craft

• Masonic Values

The Entered Apprentice Degree The Fellowcrft Degree

The Master Mason Degree

• Masonic Virtues

The Winding Stairs The Lambskin Apron Masonic Laws

• Masonic Jurisprudence

• The Structure of Freemasonry

• Masonic Demeanor and Proper Decorum

• The Papal Bulls

History of Philippine Masonry

• History of the Grand Lodge of the Philipines Operative & Speculative Masonry

Masonic Obligations

Masonry As A Way of Life

Freemasonry and the Roman Catholic Church Why Are Freemasons Excommunicated

• Freemasons in the Government Service

• Brotherly Love, Rlief and Truth The Knights Templar

• The Ancient Charges

The Scottish Rite Masonry The York Rite Masonry

The Grand Lodge of England

• The Ancients and the Modern Masonry Freemasonry in the Islamic World

The Temple of Solomon

• The Wages of a Freemason

• Facts About Freemasonry Frequently Asked Questions

• Masonic Words and Phrases Aphorisms of Freemasonry The Delivery of the Ritual The Famous Freemasons The Shroud of Turin Masonic Appendant Bodies

• The Secrets of Freemasonry

• Relevance of Masonic Symbolism Origin of Masonic Rituals Masonic Leadership

Brotherhood in Freemasonry The All-Seeing Eye

The Blue Lodge

Masonic Trial

Harmony

Five Points of Fellowship

I. OFFICERS:

Enthusiastic and Energetic

Warm and friendly to everyone Knowledgeable In their duties Knowledgeable of Masonry Provide leadership by example Able to communicate with people Regular in their attendance

Yes

No

( ) ( ) ( ) ( ) ( ) ( ) ( )

SUCCESSFUL LODGE ELEMENTS

II. MEMBERS:

Made to feel truly welcome

Regularly provided Masonic education & learning

• Motivated and encouraged Encouraged to participate in the Lodge

III. COMMITTEES:

Solid, active chairmen

Fully knowledgeable of their duties & responsibilities Meet and report regularly to the Lodge

IV MEETINGS:

Well organized

Not lengthy or dull Start on time

Presiding officer is in control Interesting to members

Always contribute to "making good men better"

V DEGREE WORK:

Serious, without.horseplay Not lengthy, well organized

• Starts on time

Ritual properly executed Always directed to candidate

• Only one prompter

• No sideline conversation, no distraction

VI. PROGRAMS:

Well balanced for maximum interest and Participation Include both srious and social functions

Well planned, fast moving

Start on time

Well publicized within the membership

VII. PROJECTS & ACTIVITIES:

Well attended

Family and community

Strengthen camaraderie among members Well implemented

Enhances objectives of Masonry

• Improves Lodge image in community

BALLOTING

(Election or Rejection of Petitioners)

Proficiency - The WM, Sw, ]W & SD must be conversant in the ritual on Balloting

Proof of Publication - The WM should show proof that the names of the petitioners have been published in the GLP Circular No. 12.

• Reading of the Petition/Charge - While the SD is preparing the ballot box, the WM must:

a) Read the petition in full stating the recommenders.

b) Read to the brethren, who are about to ballot a petitioner, the revised Charge as decreed in Edict No. 83 - PUNO

• White Balls/Black Cubes - The ballot box shall contain as many white balls as there are members of the lodge present together with 3 or more black cubes.

Order of Ballot - Petitions should be balloted upon in the order that they are received by the Lodge.

Collective Balloting - When 3 or more petitioners, either for degrees or affiliation, are to be balloted on the same meeting, the petitioners may be balloted on collectively.

Excuse from Balloting - A Master mason in good standing cannot abstain from voting upon petitions for degrees or affiliation. Every member present must vote. Honorary members cannot vote, nor act as a sponsor or recommender.

Proxy - No Mason is duty bound to cast a black cube for another.

Postponement - After a ballot has been commenced it cannot be suspended nor postponed but must be carried to its completion.

• Re-opening - The Master should never order the ballot closed until he is certain that all members present have cast their ballots. He may re-open the ballot box to allow a brother to cst his ballot at any time before the examination by the wardens.

Counting of Ballots - The Master may count the ballots at the conclusion of the balloting to see if the ballots correspond to the number of members present, but is not required to do so.

Call the Lodge from Labor to Refreshment - The WM should never call the Lodge from labor to refreshment when the ballotting is not yet completed.

Declaration - When the Master declares a candidate elected or rejected such declaration is final and conclusive.

Discussion - There shall be no discussion regarding an unfavorable ballot.

e Information to the Candidate - The only information that a petitioner is entitled to or a member of the Lodge privileged to give is contained in the words "elected" or "rejected'i.The petitioner is not entitled to know who was present or the number of black cubes cast.

EDICT No. 83 - PUNO

Every Worshipful Master shall give to the brethren who are about to ballot a candidate the following CHARGE, to wit:

"One of your important privileges as a Mason is that of accepting or rejecting all who may apply for the degrees or for membership. I wish to impress upon your mind the immense power

for good or evil with which you are entrusted. The white ball, secretly cast by you, signifies your approbation of any candidate who may apply, while the black one, when cast by you, signifies

that the candidate is unworthy for some reason known to you, and will have the same effect as though each member of this lodge were to cast one of them. Hence, how important it is that you should be extremely careful in depositing your ballot, always remembering that white balls elect and black reject. The ballot, my brother, is inviolably secret, and you are cautioned that to discuss or make nown your ballot is one of the greatest of Masonic offenses. The ballot is never the proper place to exhibit petty spite toward any individual within or without the lodge, and the ceremony attending the casting of a ballot is equivalent to a sacred promise to cast it in accordance with your obligation. "

REJECTED PETITIONER SEEKING RECONSIDERATION

Proper interpretation of Section 5, Article VI on Ordinances which reads as follows:

"No lodge shall accept a petition from a person who within the preceding twelve (12) months has been rejected by the lodge except by dispensation of the Grand Master. The request for dispensation must be unanimously approved by the lodge at a meeting of which the members shall have due notice."

For clearer understanding let us assume that;

1. The petition of Mr. Juan dela Cruz was given due course by the Ldoge but was rejected during the balloting on June 15, 2002.

2. On August 10,2002, after receiving his notice of rejection, Mr. Juan dela Cruz sought reconsideration thereof.

On the basis of the above assumptions the following procedure shall be observed:

1. Require petitioner to fill up and file a new petition form (Circular No.3, series of 1998-Locsin) for him to truthfully answer, No.4

(a) Have you ever presented a petition to a Masonic Lodge? _

When? _

(b) To what Lodge?

(c) What was the action of the Lodge?

2. The Secretary will then send notices of a stated meeting clearly stating that the petition of Mr. Juan dela Cruz is subject for reconsideration, but before any reconsideration may be taken by the Lodge, a requestfor dispensation from the Grand Master, Unanimously Approved by the members of the Lodge, is a requirement for said dispensation to be issued.

3. After the the request for dispensation has been unanimously approved by the members, the Secretary can then make the proper representation with the office of the Grand Master thru the DDGM. If the request for dispensation is granted, a dispensation fee will have to be paid.

4. With the compliance of paragraph 2 above, the Lodge may act on Mr Juan dela Cruz's request for reconsideration on his rejected petition.

The rationale for requiring a UNANIMOUS APPROVAL for the request for dispensation is that, if said request for dispensation was not unanimously approved by the members of the Lodge,

the inescapable conclusion is that the request for reconsideration of the rejected petitioner will suffer the same fate. (Lifted from the opinion of the Committee on Jurisprudence of the Most Worshipful Grand Lodge of Free and Accepted Masons of the Philippines.)

POINTERS RELATIVE TO CONFERRAL OF DEGREES

1. To conduct an orientation for the candidate before he is initiated, passed and raised to the sublime degree (Edict 121).

2. The Chairman of the Committee on Rituals shall prepare the conferral team and schedule the.>" rehearsal.

3. The JW shall prepare and provide the necessary refreshment after each degree work.

4. Before the examination of the candidate, his instructor should certify that the candidate is ready and proficient.

5. The WM, in coordination with the Chairman of the Committee on Rituals, shall set the date of the conferral.

6. The Secretary shall send notices concerning the degree work not only to all members but also the DDGM, DGL and GU. Edict 131-A-Banez requires the presence of either the DDGM, DGL

or GU or any of the incumbent Grand Line officers to be present during the conferral of degrees, otherwise no conferral shall proceed.

7. A proficiency examination, conducted in open lodge, is required before a candidate may be passed or raised.

8. A Lodge is prohibited "to allow the reading of the ritual or monitor in the opening and closing of the Lodge, in conferring degrees or in examining candidates."

9. The Chairman of the Committee on Rituals will designate only one member, preferably a past master proficient enough, to do all the prompting which may be necessary.

10. The Chairman of the Committee on Rituals should make sure that the lodge room is properly set up and the required paraphernalias provided.

11. Punctuality is a matter which should receive due consideration from the Master.

12. Making innovations or changes in the approved ritual, or conferring of degrees not in conformity therewith is strictly prohibited.

13. Proper handling of candidates during initiation, passing and raising must be strictly observed. (Edict 131-CHOA)

14. All brethren present should be inside the lodge room while the lecture is being given.

15. An EAM shall not be passed, and a FCM shall not be raised unless at least 14 days have lapsed since his takin'g of the preceding degree.

16. The Lodge should provide the candidate with the following pamphlets: (Edict 164 - Aportadera)

a) Before initiation

What is Freemasonry?, The Candidate

b) After initiation

EAM Monitor, Instruction pamphlet for EAM

c) After Passing

FCM Monitor, Instruction pamphlet for FCM

d) After Raising

MM Monitor, Instruction pamphlet for MM, Masonic Demeanor & Proper Decorum, Masonic Law Book, Pamphlet for Floor Works, By-Laws of their Lodge.

No Lodge shall confer any degree upon more than one candidate at a time without dispensation or confer degrees upon more than five (5) candidates at anyone meeting.

PROCEDURE FOR SUSPENSION

NON-PAYMENT OF DUES and NON-ATTENDANCE

The following procedure must be followed before a member can be suspended for non-payment of dues.

1. The Secretary must send him a notice either by registered mail addressed to him at his last known

address or by actual service of notice.

2. The notice must state that he has not paid his regular dues during a period of twelve (12) months.

3. The notice must state that in the next stated meeting after the notice, he may pay his dues or explain the reason for his non-payment. It is only thereafter, that a member may be suspended for non-payment of dues. In other words a member is enitled to procedural due process before he can be suspended. He has the right to notice and he has a right to explain the failure to remit his dues. Non-payment of dues per se is not a ground for suspension. It is the refusal or neglect to pay that is prohibited, which involves question of facts, hence the necessity of notice and opportunity to explain.

Additional procedures in implementing suspensions - Circular No. 27, Series of 1995 - K6, Jr.:

1. The Secretary shall certify that the procedures mandated in the Constitution have been followed.

2. The suspension shall be read in open Lodge and duly recorded in the Minutes.

3. The report to be submitted to the Grand Lodge shall be accompanied by a copy of the notice sent to subject brother/brethren.

4. In case a Secretary is changed, other Lodge officers must insure that all records to be turned over to the new Secretary are complete.

Suspension for Non-Attendance (Edict No. 81 - PUNa)

Any Mason who unjustifiably fails to attend at least three (3) stated meetings of his blue Lodge within twelve (12) months starting July 1, 1384 shall be subject to suspension provided, however, that the brother concerned shall be summoned and be given an opportunity to explain his absences;Provided further, that it shall be the Worshipfol Master who shall determine (a) whether or not the absences are due to justifiable reasons and (b) the duration of the suspension, in case penalty is appropriate. The decision of the Worshipfol Master shall be appealable to the MW Grand Master.

MASONIC PARLIAMENTARY LAW

The powers of a presiding officer of a Masonic body, while in the chair, are autocratic, yet he is bound to govern with moderaton and with due regard to that peace and harmony which shouldand does-distinguish a body of Masons. He should not only know constitutional law, but he should be familiar with the general rules of parliamentary law as modified to apply to our peculiar Institution, constantly having in mind his obligation to "strictly obey the moral law" , to "submit

to the awards and resolutions of the brethren, when convened in every case consistent with the Constitutions", to "avoid private piques and quarrels", and to "be courteous to the brethren."

Does parliamentary law govern in the conduct of Lodge business? It does, except so far as

it is not repugnant to the peculiar character of the Institution. The work of of a Grand Lodge is regulated by the will of the Grand Master, from whose dictum, while presiding, there can be no appeal. When installed into office, he is not a Grand Master of the Grand Lodge, but is the "Grand Master of Masons". As Grand Master, however, he may be tried for abuse of power.

Likewise, the work of a Lodge is regulated by the will of the Master Objections to his decisions may be laid before the Grand Mster by any five Master Masons in good standing.

Questions of privilege may arise during a meeting, special orders may require consideration, and other matters may be injected before the Lodge, which must be handled in the wise judgment of the Master. If he should permit propositions to be introduced at improper times, irrelevant questions to be presented, and the regular order to be disturbed, he will find himself involved in perplexities difficult to be extricated from. The smooth conduct of business marks the fitness and capacity of the Master to preside over his Lodge.

(Taken from the compilations of John Whicher, Grand Sec., Grand Lodge of California, 1308-1341)

Related Interests