What is Lockbox?

Lockbox is a service featured in banks or other service companies wherein customers will send the payments to the bank and receipts are immediately created in oracle apps. What is Auto lockbox in Oracle Apps Receivables? Auto lockbox is a program available in Oracle Receivables which helps you to import payments or receipts. In real world, Banks would provide data files which would have information about the payments made by customers. Receivables auto-lockbox program would help you in importing information from these data files into your system. What typical Auto lockbox transmissions do? A typical Auto lockbox transmission has various different records, each with relevant data. Transmission, Lockbox, batch and receipt are different levels of records it will look for to process the receipts. And at each level the validations will be done to ensure the total transmission amount, batch amount and total receipt amount. Counts at different levels will bevalidated in the same way. Transmission also has information about the bank account (used with lockbox). Lockbox data file has a record type that indicates the type of data the record has. Oracle provides a default layout but depending on the requirements we can customize the layouts.

Process Flow: Graphical Representation

enter the data file name along with full path Enter the control file name. If the data fails the import. For Data file field.Submit Import. normally a data directory. Select the applicable Lockbox. Post QuickCash. Check Submit Validation. It also lists the possible exceptions and what they mean. Save. In the Submit Lockbox Processing form: Check . Note this name for future use. Validation: The validation program checks data in the AutoLockbox tables for compatibility with Receivables. the data is transferred into QuickCash tables. the entire transmission fails and will need to be run again. Check . • • • • • • • • • • • • • The Lockbox Execution Report will indicate if the data was imported and validated. Allow Payment of Unrelated Invoices – Better not to check this. At this point. you can optionally query your receipts in the QuickCash window and change how they will be applied before submitting the final step. Control file will be placed in $AR_TOP/bin/ as a . .Submit PostQuickCash. Once validated.ctl file.Complete Batches Only. This will usually default to system date.Auto Lockbox Interface Processing in Oracle Apps Once the lockbox data is received from banks. Select the Report Format you wish to use (usually ‘All’). Post QuickCash: This step applies the receipts and updates your customers’ balances. Select the Transmission Format Name. move it to a directory. Once can customize the layout and ctl file by deciding what data you will be receiving and what format will be used. Autolockbox has three steps: Import: Reads the lockbox data from bank file. Enter the "Transmission Name" for this transmission (Give any suitable name for your transmission). Check . moving it to the lockbox tables using SQL* loader script. Enter the appropriate date in the GL Date (usually the deposit date).

Do not check .Submit Validation. along with the status for each record. Lockbox. You may use the Maintain Transmission data form to correct many errors. return to submit Lockbox Processing form. Check . Check .Submit PostQuickCash. Enter the "Transmission Name" you noted above.Complete Batches Only.Submit Validation. Correct the error on the appropriate page. Select (List) the Report Format you wish to use (usually Rejects only for the subsequent passes). we are allowed to make chaneges through form also.Common errors would be with count and total amounts at the transmission. select the "Transmission Name" and Check Submit PostQuickCash.Allow Payment of Unrelated Invoices.Complete Batches Only. When all records are "transferred. Position the cursor on the record you wish to correct and Click on the Button for the data with the error. Enter the appropriate date in the GL Date (usually the deposit date). Save. .Submit PostQuickCash. Enter the "Transmission Name" you noted above. Select (List) the applicable Lockbox. You will see all of the records that make up the transmission.Submit Import. ( Let us check this when whole validation gets over and we have proper data) Save.Submit Import. Do not check . • • • • • • Return to the Submit Lockbox Processing form: Do not check ." they will be moved from the Lockbox tables to the tables used by QuickCash (the Interim Cash Receipt tables). After receipts get created. Do not check . Check . and return to the first form. Do not check . Move to the next record to fix and continue until you have corrected every error. • • • • • • • • • • For re-running the validation. To apply the receipts. Select the "Transmission Name" of the transmission you wish to fix and start your query. batch or at transaction level. Check . We can continue the cycle of correcting and validating the data until all records have been "transferred" as indicated on the Lockbox Execution Report.

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