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Acep Irham Gufroni et al.

/ (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES


Vol No. 6, Issue No. 1, 053 - 059

Information Systems Strategic Planning


At the Siliwangi University Tasikmalaya
Acep Irham Gufroni
Department of Informatics Engineering
Siliwangi University, Tasikmalaya, Indonesia
whizzd@yahoo.com

Abstract—The development of the education world that is rapidly address the needs of business organizations for information
pushing the education business people struggling to maintain or (Indrajit, 2000).
even increase the competitive value. In this condition, Siliwangi In line with changes in the policies at the Siliwangi
University requires strategic planning of information systems in University Tasikmalaya, which followed the change of roles
line with the vision and mission of the organization that can be and functions of information systems, the problems that arise

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used as a reference implementation and use of IT. The purpose of is information for students in terms of academic and student
this research is to produce information systems business strategy, affairs are often late, and less rapid information in the form of
strategic management, and IT strategy. The method of strategic a daily work report, because it still uses conventional ways
planning of information systems in this study refers to the (per letter).
method of John Ward.
This research is expected to describe conditions that
The process of preparing the strategic planning of exist at the Siliwangi University involved in the use of
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information systems is preceded by an analysis of both internal
and external organizations environment. Organization's
environmental analysis performed by using the tools Value Chain
analysis, and SWOT analysis. Results from analysis of the
organizational environment are used as inputs in the formulation
information systems and information technology. besides that,
also, this study is expected to be a reference for the leadership
of the Siliwangi University in formulating policies as well as
the steps in the application of information systems and
of organization’s IS / IT strategies. From the analysis above can information technology in order to achieve its vision and
be known opportunities, threats and potential of organizations to mission of the organization.
achieve competitive advantage based on IT.

Keywords: Information Systems, Strategic Planning, Value Chain II. . BASIS THEORY
Analysis, SWOT Analysis According to Alter (Kadir, 2002, p. 11) The
information system is a combination of inter-working
I. INTRODUCTION procedures, information, people, and information technology
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operated to achieve goals within an organization. According to
The development of the education world that is Bodnar and Hopwood (Kadir, 2002, p. 11), information
rapidly pushing the education business struggling to maintain system is a collection of hardware and software designed to
or even increase the competitive value. In this condition, the transform data into useful information form. According to
information system emerged as an important discipline to Gelinas, Oram, and Wiggins (Kadir, 2002, p. 11), information
solve problems and to help make decisions in an educational systems is a man-made system which generally consists of a
organization. To anticipate the impact of technological
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set of computer-based components and manuals are made to


developments both of the internal and external organizations, collect, store and manage data and provide output information
the Siliwangi University Tasikmalaya requires strategic to users.
planning steps in a information systems or information According to Hall (Kadir, 2002, p. 11), information
technology. The reason why the strategy needs to be made is system is a series of informal procedure where data is
that an organization's own resources are very limited, so it grouped, processed into information, and distributed to users.
must be used optimally. Another reason is to ensure that According to Turban, McLean, and Watherbe (Kadir, 2002, p.
information technology assets can be used directly or 11), an information system to collect, process, store, analyze,
indirectly to enhance the organization's profitability, either by and disseminate information for specific purposes. According
increasing revenue and reducing expenditure costs. The next to Wilkinson (Kadir, 2002, p. 11), information system is a
reason is to avoid excess investment (over-investment) in the framework that coordinates the resources (human, computer)
field of information technology. And the last reason is to to change the input (inputs) into outputs (information), in
ensure that planned and developed technologies that truly order to achieve company goals.

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

According to Alter (Kadir, 2002, p. 11) there are four


roles in the organization's information system, namely:

1. Participate in the implementation of tasks.


2. Linking planning, execution, and control within a
subsystem.
3. Coordinate between subsystems.
4. Integrating subsystems.

STRATEGIC PLANNING INFORMATION SYSTEM

Strategic planning of information systems used to


ensure the development of information systems and
information technology organizations aligned with the
objectives, policies and strategic planning organization's
business. In general, models of strategic planning for
information systems and information technology is divided
into two (Ward and Peppard, 2002, p. 153), namely:

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1. Inputs (inputs). Figure 1. Model Of Strategic Planning Of Information
a. Internal environment of business Current business Systems / Information Technology
Strategy, goals, resources, processes, culture and Internal business conditions can be identified by
values in business. using the Value Chain analysis and SWOT analysis on the
dimensions of SW (Strength - Opportunities). The results of
b. Business external environment
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Economic conditions, industry, politics and
competition where the organization operates
this analysis will produce a map of an organization's internal
processes and internal organization of business conditions, and
then can be used as an ingredient to make improvements
internally to achieve the organization's competitive advantage.
c. Internal environment / IT The condition of the external business environment
The condition of information systems and can be identified by analyzing the organization's external
information technology today, maturity environment using the SWOT analysis on the dimensions of
(maturity), contributions, scope of business, OT (Opportunities - Threats) and Porter's Five Forces.
application portfolio and the portfolio plan
applications Internal environment of information systems and
information technology can be identified by conducting the
d. External environment / IT analysis and evaluation of the condition of organization’s
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Trends or trends and opportunities and usefulness information systems and technology today compared with the
of information systems and information external environment information systems and information
technology to other parties, especially customers, technology, and internal and external conditions of business
competitors and suppliers. organization. The results of this analysis produced a picture of
information systems and information technology organizations
2. Output (output) in achieving competitive advantage based organization of
information systems and information technology.
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a. Business Strategy / IT
Discussing the use of information systems / External environment information systems and
information technology by each function or unit technology can be known by observation and observation
to achieve its business objectives. trend or tendency of information systems development and
information technology in the business world. The result of
b. Management strategy / IT this observation to illustrate how far the development of
Ensure consistency of policies unutuk support information systems and information technology at the
information systems strategy / information moment. The result of input from internal and external
technology. environmental analysis business, as well as internal and
external analysis of information systems and information
c. Information technology strategy technology, to be material to the preparation of strategic
Policies and strategies in the management of information systems and information technology.
technology and resources.

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

VALUE CHAIN ANALYSIS University Tasikmalaya about environmental conditions IS /


IT, both internally and externally, and organizations policies
Value chain analysis is an analysis that was in the field of IS / IT.
introduced by Michael Porter. Value chain model is used to
analyze the specific activity in which an organization can Research on strategic planning of information
create a value and competitive advantage. Value chain model systems is to use strategic planning models of information
contains a set of activities that contribute to produce the systems and information technology proposed by Ward and
service product or service from an organization (Jogiyanto, Peppard in 2002.
2005, p. 53).
IV. RESULTS AND DISCUSSION
Value chain model highlights the main activities and
support that adds value to a product or service of an The history of the founding of the Siliwangi
organization. The main activity is the activity that is directly University begins on the date of 14 September 1977 where
associated with the production and distribution of products Kopertis (Indonesian Private University Union) Region III
and services produced by the organization. Support activities West Java issued Decree No. 50/1977 on Establishment of
are activities that make the main event can run. Support Education Administration and Supervision Expert in
activities consist of organizational infrastructure, human Tasikmalaya as a nature education diploma.
resource management, technological development and
availability of goods. Kopertis decree is then followed up by the Decree
No. 06/1978 dated 24 January 1978 concerning the revocation

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SWOT ANALYSIS of SK Kopertis Region III West Java No. 50/1977 and
establish improved education status of the Academy of
SWOT analysis is to systematically identify the Experts Educational Administration and Supervision
various factors to formulate strategies that can maximize the Siliwangi. Name SILIWANGI into use, and then became the
strength (Sthrengths) and opportunities (Opportunities), and embryo Siliwangi University was founded. Subsequently, on
simultaneously to minimize your weaknesses (Weaknesses) May 20, 1978 performed the groundbreaking of the
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and threats (Threats). Thus, the SWOT analysis to compare
between the external factors with Opportunities and Threats
Strengths and Weaknesses of internal factors (Rangkuti, 2005,
p. 19).
construction of University by the Siliwangi 4th Military
Commander,Major Generals Himawan Soetanto. Date, month
and year is then defined as the anniversary of Siliwangi
University.
Environmental organizations can be divided into two
kinds, namely an organization's internal environment and INTERNAL BUSINESS ENVIRONMENT
external environment of the organization. Organization's
internal environment relates to everything within an Analysis of internal business environment Siliwangi
organization such as employees and shareholders, while the University can be made using Value Chain analysis, where
external environment are elements outside the organization this analysis covers the main activities and supporting
relevant to the activities of the organization (Jogiyanto, 2005, activities that add value to a product, service or service of an
p. 37). organization. Siliwangi University has a main activity starts
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with the management of new admissions, new student
III. RESEARCH METHODOLOGY admission management is then continued with the academic
process, which is doing the teaching to students in accordance
Materials Research contains materials that are used to with a predefined curriculum.
conduct research. The concrete materials research entity that
became the object of which is processed and / or given
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specific treatments (MTI, 2008). Materials research conducted


with data collection, among others, by making observations
and data collection organizations to obtain information in the
form of strategic documentation, objectives, organizational
structure, business processes, policies, information systems
and information technology, and other supporting data.

By collecting data through books, journals, and


articles relating to research, and observation and data
collection organizations to obtain information in the form of
strategic documentation, objectives, organizational structure, Figure 2. Siliwangi University Value Chain
business processes, policies, information systems and
information technology, and other supporting data. Conduct
interviews with relevant parties, namely the Siliwangi

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

1. The development of information technology


which so quickly resulted in the resources of
1. Major Activities both hardware and software will be quickly
obsolete.
The main activity is the activity that is directly 2. There have been many other educational
associated with the production and distribution of institutions that had preceded and qualified
products and services produced by the organization. in applying IT to support its operations.
The principal activities of the Siliwangi University 3. Government policies are not optimal in
consist of: supporting the development of information
a. Management Admissions technology in education.
b. Process of Academic Activities 4. The unemployment rate increasing, so that
c. Lecturer Quality Enhancement makes people choose to continue their
d. Cooperation with Other Parties education at vocational education
e. Community Services institutions.

2. Supporting Activities 2. Internal Factors

Support activities are activities that make the main a. Strength (Strengths)
event can run. To ensure akfitas major at the

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Siliwangi University be able to effectively requires 1. IT infrastructure both hardware and software have
the following supporting activities: been available at the Siliwangi University.
a. Financial Management System 2. Support from the Government of Tasikmalaya in
b. Personnel Management changing the status of University, become State
c. Information Technology Siliwangi University and be an asset to the area of
d. Procurement of Goods

SWOT ANALYSIS
ES 3.
Tasikmalaya.

Network on a small scale already available in the


campus of the Siliwangi University.
The result analysis of current conditions both internal
4. Already have and use Internet services on
and external environment, are analyzed so that could indicate
campus.
the position of the Siliwangi University seen from the
strengths, weaknesses, opportunities and challenges. Based on b. Weakness (Weaknesses)
these analysis results, external factors and internal Siliwangi
owned by the University are as follows: 1. Limited funding budgeted for Information
Technology at the Siliwangi University.
1. External Factors 2. Most of the existing human resources are not
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ready with the application of information
a. Opportunities (Opportunities) technology at the Siliwangi University.
1. The only university in Tasikmalaya District, 3. The amount of data to be transformed quite large,
which is in the service of education for the thus requiring much time, effort, and cost.
citizens of Tasikmalaya and surrounding areas 4. Still the lack of IT resources at the Siliwangi
with the availability of courses that vary in University with the scope of the campus is quite
large.
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accordance with the interests and actual


conditions in Tasikmalaya.
2. Increasing public awareness about education, INFORMATION SYSTEM COMPETITIVE
marked by the increasing number of new ADVANTAGE ANALYSIS
students who register from every year to year.
3. The development of the Internet that already Value Chain Based on the analysis described
reach all levels of society. previously, obtained a group activity that should be improved
4. The existence of opportunity to use IT to performance to provide a competitive advantage for Siliwangi
improve the performance of the Siliwangi University. Group activities should be enhanced performance
Universityseen from the trend of increasingly are:
affordable prices while increasing quality. a. Management Admissions
b. Process of Academic Activities
c. Quality Enhancement Teacher / Lecturer
b. Threats (Threats) d. Cooperation with Other Parties

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

e. Community Services h. Procurement of goods, this activity includes the


f. Financial Management System following activities:
g. Personnel Management  Inventory of infrastructure and existing
h. Procurement of Goods resources
 Recording of inventory report
Based on the above activities, can be identified
detailed activities associated with these activities. These are IS / IT STRATEGY MANAGEMENT
activities that affect the activity contained in the Siliwangi
University: Based on the analysis-analysis that has been done,
management strategies can be arranged as follows:
a. Management Admissions, this activity includes the
following activities: 1. Coordination with Related Parties
 Registration for new students
 Payment of registration fee and an entrance In conducting its business activities, the Siliwangi
examination University berhubungaan with various external parties
 Printing a test card involved. This allows for cooperation with these parties in the
 Entrance examination for new students implementation of the IS / IT at the University of Siliwangi.

b. Academic Activities process, this activity includes With the coordination of formal and non-formal with the

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the following activities: relevant parties will have an impact on the success of strategic
 Master data management student planning of information systems at the Siliwangi University.
 Academic data management
 Charging KRS 2. Standard Operation Procedure (SOP)
 Report students' academic
 EPSBED periodic reports To realize the structure and working procedures that
 Lending library support the implementation of the IS / IT, then it can be

c.
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Quality Enhancement Teacher / Lecturer, these
activities include the following activities:
achieved by making the standard operasiona procedure (SOP).
SOP addition is done because there are changes in some
business processes at the Siliwangi University, which has been
the inclusion of elements of SI and IT utilization in every
 Registration and training seminars
 Research and scientific publications activity in Siliwangi University business activities.
 Progress report of research conducted
3. Rules To Ensure Integration
d. Cooperation with Other Party, this activity includes
Development of information systems at the Siliwangi
the following activities:
University done in stages in accordance with the scale of
 The approach to the business community in the
priorities, as well as fixed priority of sustainable development
local area
so as to avoid good diversity of types of databases or
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 The approach to local government agencies in
programming language. The basic policies that will be used as
the region
a reference the most basic of the development of IS at the
Siliwangi University are as follows:
e. Community Service, this activity includes the
following activities: a. Operating Systems
 Internships
 Training and counseling to small and medium The basic consideration is the choice of operating
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enterprises (SMEs) systems in terms of ease of use, the survey found that the
Windows operating system is the easiest operating
f. Financial Management System, this activity includes systems operated by most employees, the management
the following activities: decided to use the Windows operating system as standard
 Management of payment transactions operating system for applications that will built.
 Monitoring payments
 Periodic financial reports b. Database
 The financial statements of daily transactional
Selection of a database that will be the source of the data
g. Personnel Management, activities included the from all activity Siliwangi University is using Oracle.
following activities: Options use Oracle as the DBMS platform will provide
 Master data management personnel many benefits management database with a large amount
 Employment report printing of data resulting from the integrated development of IS at
 Presence employees Siliwangi University.

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

In the preparation of IT Governance at the Siliwangi 1. Business strategy have been prepared on the IS needs
University must be adapted to current conditions. The bureau that result from the process of Value Chain analysis.
that responsible in the field of IT at the Siliwangi University is The system most of the information needed to
PUSKOM (Pusat Komputer, the Indonesian language for improve service performance of each activity in the
Computer Center). Puskom is responsible directly to the Vice activities conducted at the Siliwangi University.
Rector I, which authorized the determination of policy at the
Siliwangi University, but in reality Puskom still very minimal 2. The management strategy is coordinating with
role in the implementation of IT at the Siliwangi University, relevant parties, the establishment of standards
so the focus of IT governance and human resources at the operasioanl procedure (SOP), and the rules of
Siliwangi University are: integration in terms of the operating system used is
Windows operating system with the database used is
1. Revitalization Puskom by replacement and recruitment Oracle.
of new staff with the competencies to be improved.
3. Preparation of IT governance and human resources at
2. Improving the quality and competence of the Puskom the Siliwangi University is to revitalize Puskom
employees by performing routine, workshops, training function.
and study visits to other University that has been
oprimized in the use of IT. 4. Improving the quality and competence of the
employees Puskom by performing routine,
3. Using the services of third parties in compliance with the workshops, training, and study visits to the

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IS to be built, this is done with consideration of the University that has been optimized in the use of IT.
limited human resources in IT, so that required
competent third party to build the required IS, with notes 5. Using the services of third parties in compliance with
gradually in the end the operation and implementation of the IS to be built, this is done with consideration of
the IS was submitted to Puskom. the limited human resources in IT, requiring third
parties who are competent to build the required SI,
a. LAN
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To support the passage of all information systems in
the internal environment Siliwangi University, it
with notes gradually in the end the operation and
implementation of the SI was submitted to Puskom.

ADVICE
takes a local network that connects all sections / units
within the Local Area Network (LAN). Currently the The author hopes that the strategic planning of
existing networks do not connect all the units, thus information systems proposed can be used and implemented
improving LAN coverage that has been available to by the Siliwangi University Tasikmalaya, but still consider the
do to connect all units within the Siliwangi following points.
University.
1. It takes a strong commitment from the Siliwangi
b. Internet University Tasikmalaya, either management or the
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foundation to understanding the Siliwangi University
Increased Internet bandwidth is the main thing to do so that IT investment is an investment to achieve
in support of business strategy, because Internet excellence in the future.
service is currently still very limited, with
improvements and additions to the speed internet 2. Need for financing development planning and
access, internet usage is expected to further implementation of IS / IT at the Siliwangi University
contribute to the improvement of human resources
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and efficiency of existing activities at the Siliwangi 3. Recommendations for the next research in order to
University. use and add analysis tool that is used so that the
results obtained better and more accurate.
The necessary hardware requirements tailored to the
information system will be built, either direct hardware
support information systems on it, or hardware to a network
that supports the information system running.

V. CONCLUSION

Based on the analysis that has been done, there are


several conclusions that can be taken in the strategic planning
of information systems at the Siliwangi University
Tasikmalaya, namely:

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Acep Irham Gufroni et al. / (IJAEST) INTERNATIONAL JOURNAL OF ADVANCED ENGINEERING SCIENCES AND TECHNOLOGIES
Vol No. 6, Issue No. 1, 053 - 059

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