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The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large as well as the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development planning, and mobilizing volunteers. In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities. In all assignments, UN volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN volunteers even more rewarding and productive.
UNV Assignment Position: Duration: Host Agency: Duty Station: Direct supervision: Expected Starting Date:
UNV Programme Officer Initially 1 year, with possibility of extension United Nations Development Programme (UNDP) La Paz, Bolivia UNDP Deputy Resident Representative as soon as possible
UNV Programme Officer
The UNV Programme Officer (UNV PO), a UNV volunteer himself/herself, is central to UNV programme at the country level and is governed by the same conditions of service that define all other international UNV volunteers in the country. S/he is an integral part of the Programme Team of the United Nations 1 Development Programme (UNDP) and heads of the UNV Country Office Team (COT). S/he reports directly to the Deputy Resident Representative (DRR) of UNDP and indirectly to the Portfolio Manager at UNV HQ. The UNV PO is responsible for the UNV programme and coordination of projects, assignment planning and management, and providing guidance to all the serving UNV volunteers within his/her country of assignment. This is a complex role, requiring a variety of programme oriented, administrative, managerial, and inter-personal skills.
UNV Programme Officer Functional Responsibilities
Under the direction and overall guidance of the DRR of UNDP, the UNV Programme Officer (PO) is expected to perform following functions:
In line with the UNV’s Corporate Plan and programme strategy, develop and manage project proposals; guide the implementation of projects and ensure the realization of projects’ main objectives and results; manage human resources and capacity building efforts; Effectively manage and supervise the UNV Field Unit, in consisting of the UNV Operations Assistant (COA) and provide support to all UN volunteers serving in the country; Develop strong information and knowledge base on volunteerism and local relevant up-to-date country and sectoral socio-economic information; Maintain existing and initiate new contacts with UN Specialized agencies, Government, and other
UNV Programme is administered by UNDP, both at the organizational and country levels.
development co-operation activities in the country that offer a potential for the appropriate mobilization of volunteers; and support the effective use of UNV resources, including Fully Funded volunteers; Participate in Project Appraisal Committee meetings of UNDP for projects where UNV input is necessary and develop concrete proposals for the consideration by the UNDP Resident Representative and UNV HQs; Participate in regular reviews and discussions with project management and UN volunteers on project progress, revisions, implementation schedules and constraints, etc; Prepare analytical annual work plan of UNV country programme and monitor implementation. Keep abreast of developments as they affect the UNV contribution to the country; Attend all UNV related meetings and brief Senior Management as appropriate; Request, manage and report on UNV support funds such as monitoring and evaluation funds, equipment and travel budget, as well as Programme Officer’s Empowerment Mechanism (POEM); Contribute to development and implementation of the crises response activities
Advocate promotion of volunteerism:
Advocate and promote volunteerism within the UN Agencies, government, non-governmental and community organizations; Provide technical assistance to and support local and national organizations in the promotion of volunteerism for sustainable human development, building social capital, enhance social inclusion and solidarity, conflict resolution, peace-building and poverty reduction; Organize collaborative activities such as International Volunteer Day and other efforts with local and international volunteer agencies, in promoting volunteerism; Provide strategic inputs in the area of civic participation, community engagement, volunteerism, social capital and youth issues; Provide analyses and policy inputs related to civil society, volunteerism and youth issues in support of UNDP Country Office strategic planning and reviews (e.g. CCA, UNDAF, CPAP etc.); Support UNDP’s activities in shaping and realizing national strategic documents as far as they relate to volunteerism for development and peace; Assist UNDP Country Office in developing links with civil society organizations and grassroots initiatives Act as focal point for the preparation, co-ordination and dissemination of information materials related to the UNV programme and specific UNV activities for local and international media, UNV News, UN information services; Encourage and inspire networks and discussions among serving and “returned” UN volunteers and utilize their knowledge and experience to facilitate professional development; Actively promote the recruitment of UN volunteers with partner agencies
Management of UNV Operational and Recruitment Issues:
Manage the day-to-day activities of the UNV Field Unit; Scrutinize all incoming correspondence and prepare appropriate responses; Initiate procurement procedures, to be handled through UNDP GS Unit, related to equipment (e.g. tenders, purchase orders etc), inventories of all UNV equipment, insurance of UNV vehicles, proper disposal of equipment etc. and send to UNV HQ all relevant information; Arrange periodic get-togethers and meetings among the team of UNV volunteers serving in the country; With the support of the UNV Country Operations Assistant, Screen candidates applying for UNV assignment and take lead in their recruitment if they are selected for assignments. Compile interview reports on related dossiers for recruitment and dispatch to UNV HQ; Support in the recruitment process of candidates living in the country through organizing interviews, with the participation of UNDP, relevant UN Agency representatives and subject matter specialists, to assess their suitability for the UN Volunteer assignments; and with other administrative formalities, including pre-departure brief on the mission/vision of the United Nations Volunteers, policies, procedures and conditions of service.
Ensure adequate preparation for individual UN volunteer assignments are made including the provision of administrative support, budget provisions, training facilities, equipment, office-space etc, before the volunteer’s arrival; Organize briefing and orientation to the recruited international and national UN volunteers, with the involvement of UNDP Country Office, host agency and/or project authorities on the UN Commitment to the country; socio-economic situation; cultural dimensions; political structure; code of conduct; UNV conditions of service; Provide guidance and administrative support to the in-country serving UN volunteers; Monitor the performance of serving UN volunteers through routine field visits to their duty stations, discussions with their supervisors and counterparts and follow-up on their periodic reports; Maintain comprehensive updated records of the contractual status of serving UNV volunteers and initiate timely action on decisions concerning post extensions, renewals and replacements; Support the UN volunteers in building professional competencies, as required, for effective contribution to the host agency/country;
Support the UN Designated Official in providing detailed understanding among the UN volunteers on global security coordination, country-based security plan and management, individual and organization responsibilities in ensuring their enhanced safety and security in the country; Maintain constant dialogue with Designated Official and host agencies and ensure continued flow of information on the latest information, at any given time, on the security situation at the duty stations; Support the Designated Official and host agency in orderly evacuation/relocation of the UNV volunteers as authorized by the UN Security Coordinator and administering the payment of relevant entitlements; Keep UNV HQ informed regularly on the security situation in the country.
Any other tasks as assigned by UNV HQ and UNDP RR and/or DRR UNV Programme Officer Qualifications
Graduate university degree, preferably in humanities, social sciences, political sciences or any related area; Fluent written and spoken Spanish is a must, very good level of Ingles is required; Previous or current volunteering experience is essential; Extensive work experience (at least 5 years) in programme development and management with demonstrated experience in writing project documents, resource mobilization, staff supervision and management; Ability to work with and forge networks with both Government and grassroots organizations, Good understanding of national and regional social-political context; Knowledge of UN system and essential UN documents, including UNDP and UNV programmes, activities and main partners in the country; Excellent communication and interpersonal skills; Experience in mentoring others Good management skills, and ability to multi-task and priorities workload; Computer literacy; At least 25 years of age at the time of recruitment Definition – Core Competencies Core competencies define successful skills, abilities, behaviors, or knowledge. While the job description outlines the particular duties and responsibilities of the position, core competencies describe those characteristics and skill-sets an individual must possess in order to satisfactorily perform in the position and support the organizations’ visions and goals. Given below are the core competencies of the UNV Programme Officers.
UNV Programme Officer Core Competencies Volunteer: Possessing prior volunteering experience with the UN and/or other agencies in development cooperation; Volunteer work at community level, national and international levels Corporate Responsibility and Teamwork: Demonstrating commitment to UNV’s vision and values, supporting information-sharing environment, developing self-awareness, understanding and valuing diversity, developing team skills and coaching, assessing performance, promoting excellence in performance, facilitating learning from others, preventing and resolving conflicts. People Skills: Listening, giving and receiving feedback, demonstrating interpersonal effectiveness, sharing knowledge and experience, handling criticism, showing empathy and becoming assertive. Service Orientation: Considering others in decisions and actions, designing processes and procedures that effectively meet partners’ and/or colleagues’ needs, providing effective and appropriate service to partner agencies and focusing on achieving performance. Communications: Effective written and verbal communication skills, drafting correspondence, reports, memoranda of understanding in the working languages of the organization, presenting information clearly and concisely. Innovation and Judgment: Learning from experience, identifying and seizing opportunities, contributing practical ideas, exerting influence, assuming accountability, thinking holistically, solving problems, taking decisions, finding the right values in experience. Accountability: Taking responsibility and accountability for one’s own actions; considering the consequences before acting and making a decision; interpreting and following UNV’s policies and procedures accurately. Marketing Skills: Knowledge of the realities of the current competitive marketplace; possessing superior skills in marketing UNV’s mission within the context of the current political, economical and social conditions. Managing for Results: Measuring progress towards the goals of UNV; determining the strategies and resources to improve performance, provide updated information about progress in meeting performance objectives; offering suggestions to enable improved performance produces quality results to meet established UNV’s goals. Results-Orientation: Setting challenging goals and monitor progress toward achievement of results, using timely and effective decision-making to achieve goals. Partnering and Networking: Developing partnerships, forging new and developing strategic alliances, negotiating effectively and networking with others in similar roles internally and externally. Planning and Results Orientation: Developing action plans and focusing on the future, developing direction, setting and monitoring goals, managing projects/tasks and evaluating outcomes. Technology Awareness: Supporting and understanding the advantages provided by technology. Human Resources Development and Management: Recruiting (identifying, interviewing, selecting) volunteers/staff, briefing and debriefing volunteers/staff, coaching and supporting volunteers/staff. Languages: Fluency in Spanish required; Fluency in English an important asset
La Paz (Bolivia), with an elevation of 3.800 meters, is the national capital and home to the executive and legislative branches of the Bolivian State. The city has all the basic services and the cost of living is lower than other capitals in Latin America. La Paz is a family duty station.
Conditions of Service
The current Volunteer Living Allowance (VLA) per month, which includes Monthly Living Allowance (MLA), Family Allowance (FA) and Accommodation Allowance (AA), for UNVs assigned to Bolivia is as follows: Single UNV: US$ 1,811; UNV with one recognized dependent: US$ 2,061; UNV with two or more recognized dependents: US$ 2,261
If you are not yet registered in the UNV database, please apply by registering your profile at http://one.unv.org. Important: Please select the following code from the drop down menu on the first page of the registration form: “11BOL_UNVPO”. If you are registered in the UNV database, please update your profile through http://myprofile.unv.org and then send your registration number by email, to the following address, writing in the subject of your message the code “11BOL_UNVPO”. Email address: firstname.lastname@example.org The United Nations Volunteers (UNV) programme is committed to ensuring gender equity among UNV volunteers and welcomes applications from women. Closing Date: 23 May 2011
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