Dear Customer

We thank you and appreciate your choosing SAVIOR Payroll Software. SAVIOR Software Payroll is available for different data bases and Operating Systems. It is understood that you possess valid user license of the Oracle or SQL Server software. SAVIOR Payroll software is suitable for operation with Oracle 7.3 and later versions or SQL Version 8.6 and later versions

SAVIOR system is an ideal companion for use with SAVIOR Reader and SAVIOR Time Office Software. SAVIOR Readers and SAVIOR Time Office Software and SAVIOR Payroll Software are inter-linked so effectively by SAVIOR communication software that they always give value for money for our customers. By going for SAVIOR Readers, SAVIOR Time Office Software and SAVIOR Payroll Software, customers always get “one window” solution for all their time office related problems.

We have been in the field of computerized Time Office Management for more than a decade. However we launched SAVIOR Payroll Software somewhat later. We have developed it keeping in view all normal requirements. We hope you will find it an effective aid to improve the efficiency of your Time Office.

Thanks

Customer Support Department STJ ELECTRONICS PVT. LTD.

11. 7. 13. 2. 4. 10. 12.. 9. 8.. Introduction Master Maintenance Loan/Advance Entry Capturing Data Data Maintenance Processing Formula Setting User Privilege Arrears Voucher Form 16 Form 16 Deposit Voucher Loan Adjustment voucher Report 1-2 2-5 5-6 6-6 7-8 8-9 9-11 11-14 14-14 15-15 16-16 16-16 18-20 Total Solution For Attendence & Payroll Management & Access Control “SAVIOR” MEETING EVERY COSTOMER AT THE POINT OF THEIR NEEDS. 5. 6.TABLE OF CONTENTS Page No. 1. .. 3.

5.x. If the Username.1 1.2. ESI. Bonus. Password and the Data Server are all valid.3. PF. 1 Here you enter your valid Username and Password then click Ok button. It can easily capture the employee’s attendance data from the SAVIOR TIME OFFICE software and generate all the payroll-related reports like Pay slip.x or Microsoft SQL Server).1: Fig. Advance Statement. FPF. On loading the PAYROLL software the screen looks as shown in Fig. 2. INTRODUCTION : STJ Electronics Pvt. page no 1 to 22 .8. Once you get the Payroll operation screen you will find a screen as shown in Fig.User Manual Payroll Ver. Loan Statement etc. then you will get the operating screen of Payroll otherwise you will get the message accordingly that will indicate the login failed. The commonly used options are available as large icons. arranged vertically on the left hand side of the screen. LTD Payroll (Oracle/SQL) The purpose of this PAYROLL software is to provide proper computerized maintenance of salary. You should also select the Data Server (either Oracle 7.1/5.

authority) should be entered here. : If the employee is covered under the PF scheme. you can define the code of that formula through payroll formula setting option. ESI No. You can describe the name of the earnings. You can describe the Name/Reason of the deduction. the fixed amount or the formula for the calculation of the deduction. If you want to calculate the HRA as 30% of the BASIC. If you specify the amount in the HRA field and leave the formula field in front of it empty. So before you click the Modify button first you should click on the desired row in the displayed table. But if any formula is specified in the formula field.g. DEDUCTIONS: The software asks for ten possible types (can be defined by the user) of DEDUCTIONS. OT Rate / Hours and all Deduction & Earning which should be previously declared through Formula setting option (more on formulas under the section Formula Setting). the fixed amount or the formula for the calculation of the said earning. ESI.User Manual Payroll Ver. HRA : This is the House Rent Allowance. first you should click on the desired record in the table. page no 4 to 22 . PF. DELETE This option facilitates for deletion of selected employee record. FORMULAS : Here you choose formula for HRA. You can also make use of the Find Paycode No.1/5. FPF : This is the amount of the Family Pension Fund and the entry is same as the HRA. button to quickly jump to the desired record. Selecting the Modify button the details of the selected row is displayed. For quick searching you can use the Find Paycode No button. MODIFY This option facilitates for modification of informations of the existing employee’s record. the software will calculate the HRA as a fixed amount.2. The concept of calculation using the formula is same as that of the HRA.1 STJ Electronics Pvt. : If the employee is covered under the ESI scheme. Similar to the Modify option. EARNINGS : The software asks for ten possible types ( can be defined by the user ) of EARNINGS. Calculated according to the formula as defined by you in the payroll setup under utilities (more about Formula under the section Formula Entry). The software facilitates two types of entries: a. LTD PF No. The code and formula is A = (BASIC * HRA) / 100. The concept of calculation using the formula is same as that of HRA. E. OT RATE Per Hour : This is required for the calculation of the overtime. PF : This is the amount of the Provident Fund and the entry is same as the HRA. FPF. Then input the HRA value 30 and the formula as A an the software will calculate the amount automatically at the time of processing. his/her ESI number (as provided by the Govt.3.5. ESI : This is the amount of the Employees State Insurance and the entry is same as the HRA. his/her PF number (as provided by the Govt. authority) should be entered here. then the calculation will be in accordance with the formula. Fixed Amount b.

you make another Loan entry. For both. page no 5 to 22 .5. whatever date you specify as the Installment Date. The details of the Advance/Loan already taken by the employee also appears on the appropriate side (you can select the Loan ID. the number of installments will be calculated by the system itself. In case you make more than one Advance entry for an employee in the same month. then the total Advance deduction amount will be the sum of the individual installments for the month. Now before this Loan is recovered in full.2. then in that case the previous balance Loan amount will be merged with this new Loan amount and the instalment of deduction will be the new instalment amount only. the deduction will start from that month only and will continue till the balance amount becomes zero. LOAN/ADVANCE ENTRY You should specify the Paycode for which you want to make an entry.If you click Yes button then selected employee record will be deleted. Please note that if you delete the Advance/Loan entry for a month for which you have captured and processed data in Payroll then after deleting the entry you should Capture and Process the data once again for that employee for that month onwards. 3.1/5. On specifying the valid paycode. While making entry for Advance/Loan.3. the Card No./Advance ID. Advance and Loan. Name and the Department appears automatically. suppose you have made an entry for which the deductions will be done for ten months. In case of Loan. if more than Advance/Loan are taken). LTD When you click Delete button then the above screen appears. If you want to delete any Advance/Loan already given then you can select the appropriate Advance/Loan ID from the drop down list and then click the Delete button..User Manual Payroll Ver.1 STJ Electronics Pvt.

5. the system will show the Paycode for which it currently capturing data.e. CAPTURING DATA This option is used to capture the attendance data from the SAVIOR Time Office software.1 STJ Electronics Pvt. 8 appears. 4. While capturing data for different Paycodes. On selection. the starting and ending date for which you want to capture data. the above screen further changes to the one as shown in Fig 6. Click the Capture button for capturing the data from SAVIOR Time Office software. the screen like Fig. the software asks for the employee Paycode range i.1/5.7.2.User Manual Payroll Ver.3. When this is completed.8 page no 6 to 22 . LTD On selecting Advance/Loan button. the employees for whom you want to capture attendance data and the date range i. The Data Capture Screen looks as shown in Fig. Fig. Now click OK button.e.

page no 7 to 22 . Fig.1/5. : This is the Advance amount to be deducted.e. This option can be run only after capturing data from the SAVIOR Time Office software. 9.2. LTD 5. for the month. : This is the number of Casual leaves taken in the month.3. : This is the total Late Hrs. 9 Enter Paycode and then choose Month & Year and press tab button. The system will display all the details of particular employee. : This is the Loan amount to be deducted on the month. Days Worked Absent / LWP O. : This is the number of Sick leaves taken in the month. in the month. : This is the total Over Time Hrs. : This is the total Early Hrs. DATA MAINTENANCE After capturing data from the SAVIOR Time Office if you want to do any modifications manually (in Attendance. : This is the number of days absent or leaves without pay.1 STJ Electronics Pvt. The screen looks similar to the Fig. for the month i.Hours Late Hours Early Hours Advance Loan CL SL : This is the number of days Present in the month.User Manual Payroll Ver. the total Early Departure hour of the month.T. Deductions or Earnings for a particular month and year for a particular employee) in the captured data then select the Data Maintenance option for doing so.5.

PROCESSING After capturing the attendance data from the SAVIOR Time Office you have to run the processing option so that the system makes all the calculations.e. 10.2. On selecting the processing option the screen looks like the Fig. which were discussed earlier. STJ Electronics Pvt. Holidays : This is the number of Declared Holidays in the month.5.User Manual Payroll Ver. Please note that after you make any changes through the Data Maintenance option do not run the Capture option again else all your manual changes will be lost. EARNINGS : 10 types of possible earnings. LTD Early Days : This is the total Early days of the month i. Fig. Other Leave : Any other type of leave taken in the month. which were discussed earlier. DEDUCTIONS : 10 types of possible deductions. DA : Dearness Allowance for the month. WO : This is the total number of Weekly Offs in the month. FPF : Family Pension Fund deductions. the total number of days the employee has departed earlier than the shift end time (after accounting for the Permissable Early Departure) .1/5. BASIC : Basic amount for the month.3. PF : Provident Fund deductions. HRA : House Rent Allowances for the month.1 PL / EL : Total Privilege leave or Earned leave taken in the month. Late Days : This is the total Late days of the month. ESI : Employee’s State Insurance deductions. 10 page no 8 to 22 . which you can view in the different reports provided under the Report Generation option. 6.

These formulas are used for computing elements of salary as defined in the master. 12 will be displayed. Each formula should have an unique code. Subtract (-).2. Click the OK button to gain access of the menu. page no 9 to 22 . Append : If you want to add new formula then click Append button then the screen similar to Fig.User Manual Payroll Ver. When you choose Formula Setting option then screen looks like the figure shown in Fig. 11.5. When the processing is complete. Suppose you want to process the data of August 2001 then choose this month and year and then click Process button for processing of August 2001 data. Multiply (*).3.1/5.1 STJ Electronics Pvt. the following message appears on the screen. LTD You should enter the month and year for which you want to do processing. and Divide (/) Use the signs shown in the bracket while defining the formula. Permissible operations while setting up the formula are Add (+). FORMULA SETTING You can define the formula under given field names. 7.

Modify : If you want to Modify existing formula then click Modify button then the screen similar to Fig 12 will be displayed. FPF. LTD 2. So proper conversion has to be done. 4. Now you want to use this formula.User Manual Payroll Ver. then you should define the formula as J=IF ( ( ( BASIC / MON_DAY ) * TDAYS ) + <A> ) < 6500 THEN ( ( ( ( ( BASIC / MON_DAY ) * TDAYS ) + <A> ) * ESI ) / 100 ) ELSE 0 5. When you change the formula then click ok button. You can make conditions in the Formula by using the standard IF-THEN-ELSE structure as shown in the example : IF ( ( BASIC / MON_DAY ) * TDAYS ) >> 6500 THEN ( 6500 * PF ) / 100 ELSE ( ( ( BASIC / MON_DAY ) * TDAYS ) * PF ) / 100 Please note that for Greater Than symbol “>” use “>>” . kindly note that OT Rate has to be converted to rate per minute.1/5. Delete : If you want to Delete the existing formula then click Delete button. ( ) STJ Electronics Pvt. PF. Then the selected formula will deleted. 3. for Less Than symbol “<” use “<<”. ESI. in another formula J. 12. All formulas must be included within the parenthesis i. defined as A. Close : If you want to exit from the formula setting then click the close button.1 1.5. Fig.3. OT Rate / Hour.2. 12 page no10 to 22 . for Gerater Than Equal To symbol “>=” use “>=” and for Less Than Equal To symbol “<=” use “<=” signs. In the Formula code select the formula code like A for deduction. The Formula definition screen looks like the screen shown in Fig. There should be at least one blank space before and after any field name or operator sign. For example suppose you have defined a formula A=(((BASIC/ MON_DAY)*TDAYS)*HRA)/100. If you want to include an already defined formula in some other formula then you should write the formula code within <>.e. All 10 types of Deduction and Earning. For writing formula for OT. You can set formula for HRA.

LTD Make sure that the formula is properly set here before using it for computation in the Payroll Master or Manual Data Maintenance. Using this option you can Create. 13 On selecting the Append or Modify button the screen that will appear is shown in Fig. make sure that the same is not used in the Master or Manual Data Maintenance. Fig. Before deleting a formula. 14.User Manual Payroll Ver. USER PRIVILEGES.1 Note: STJ Electronics Pvt. 13 will appear. 8. You can also set the Setup parameters by selecting the Setup tag.2. Fig. 14 page no11 to 22 .3. On selecting the Utility option the screen as shown in Fig. Modify or Delete Users (by selecting the User Privilege tag) for the Payroll and grant permission for the various options available in the software.1/5.5. You can input maximum 200 characters in each formula.

After you make any changes in this screen you must click the Apply button to make save the changes. You can also specify which figures are to be rounded. Rate of round off ESI is the value by which the ESI amount will be rounded. two tags are visible.5. Max. LTD In the Setup screen.1 STJ Electronics Pvt. 14.1/5. One is Setup and another is User Privilege.User Manual Payroll Ver.3. In the date field you can specify the date on which the changes are made. PF limit is the maximum limit after which the PF will be deducted only on this value. The ESI Employer Contribution is the rate of contribution of the Employer. the screen shows the options with the Setup tag active.2. The figure 15 to 17 shows the Setup screen with User Privilege tag active. page no12 to 22 . In Fig.

In case you try to delete any user.1/5.2.5. the system prompts you for a confirmation and if you select OK there.3.User Manual Payroll Ver. that user will be deleted from the system. the user will be able to access only those options when he/ she logs in.1 STJ Electronics Pvt. page no13 to 22 . LTD Whichever option boxes you mark with Tick sign. After you make a new entry or change the existing record. you must click on the Apply button to save the changes.

These calculated earnings will be shown in the boxes under the Earnings head and in front of the respective Rates after you click the Apply button.e. ARREARS ENTRY STJ Electronics Pvt.1/5..A and Earning Field 1 – 10 with the monthly incremented amounts. You should also check the appropriate boxes under Include in PF and Include in ESI heads for calculation of PF and ESI on these arrear earnings. if you want to change any of the values calculated by the system.User Manual Payroll Ver. You can Delete or Modify any of the entries already made you should specify the Paycode and the Payable in the month values only and then select Edit or Delete buttons depending upon the need. the screen similar to Fig. 19 will appear. Remember that these are the incremented amounts for one month only and the system will calculated the actual earnings depending upon the days payable for the months between the months specified in the Applicable From and Applicable To boxes. Thereafter you should fill the amount columns i.A.5.R.1 9. In this entry screen. After clicking the Apply button. Basic. LTD When any increment is to be given with effect from previous month(months). On selection of the Arrear Entry option. The Arrear Entry option is available under the Data Maintenance option of the Payroll menu. page no14 to 22 . then you have to make the Arrear entry. D. Then you should specify the Month and Year in which the Arrear is to be paid.2. you should enter the Paycode for which the entry is to be made. The entries made here will be available in the Arrear report. The next information to be entered is the Month and Year from which to which this Arrear is to be given. you can change them manually and after final checking click the OK button to save the entry.3. H.

All the available informations that can be entered in the Form16 will be as per the field headings shown in the Form 16 voucher. The Voucher will spread over two screens(Fig19(a) & Fig 19(b) and a navigating button will be provided on both the screens to change over from one to another. The Saving button will be on the Second screen only. The user can delete any previously entered voucher by getting the data on the screen first and then click the Delete button. Fig 19(a) Fig 9(b) page no15 to 22 . : Certificate U/S 2003 of the Income Tax Act-1961 for tax deducted at sources from income chargeable under the head salaries.10. A separate Voucher as Form16 voucher will be provided under the Voucher Menu of the Payroll S/W main menu. FORM 16.

Month & Year entered here should be that period which is not yet processed. Through this voucher one can deposit the amount in installments to the Income Tax Department for any financial year. page no16to 22 . which is not yet processed. LOAN ADJUSTMENT VOUCHER Fig.11. 20 12. Form 16 DEPOSIT VOUCHER A separate Voucher as Form16 Deposit voucher(Fig 20) will be provided under the Voucher Menu of the Payroll S/W main menu. Fig.21) under Data Maintenance menu can be used for adjusting loan instalment amount for a particular period. of already approved loan(s) The voucher will ask for Paycode and Month & year for which Loan instalment amount is to be adjusted for the specified Month & year and subsequently loan instalment amount for the consecutive years will automatically adjusted. 21 Loan Adjustment Voucher(Fig.

1 13 Reports STJ Electronics Pvt. Employee Name. You can make selection of Paycode. The selection screen looks like Fig. Department + Paycode and Department + Name wise sorting. Company.3.2.5.User Manual Payroll Ver.1/5. On selecting the Report option the screen looks like Fig. Department and Category. 21. LTD After doing the processing you can generate various types of reports through the Report option. page no17 to 22 .19 Sorting : In this option you generate a report through sorting order like paycode. Selection : You can make selection of data for reports.

After Selection click Generate button for generating the report. if you want to generate the report for employee paycode range or particular department or category then click Selection option. total amount on which bonus is to be calculated and bonus amount. employee’s contribution. After Selection click Generate button for generating the report. page no18 to 22 . if you want to generate the report for employee paycode range or particular department or category then click Selection option. if you want to generate the report for employee paycode range or particular department or category then click Selection option. if you want to generate the report for employee paycode range or particular department or category then click Selection option.00. gross pay and net pay of a month in the form of a register. employer’s contribution etc. the employee’s contribution.User Manual Payroll Ver.2. After Selection click Generate button for generating the report.1/5. deductions. On selecting the PF Statement option. ESI Statement This report shows details of Employee State Insurance (ESI) amount calculated. amount on which ESI deducted etc. For each employee a separate slip will be printed. This report generation is based on the declaration of the employee state insurance in the master maintenance. if you want to generate the report for employee paycode range or particular department or category then click Selection option.1 Salary Register STJ Electronics Pvt. deductions.3. On selecting the BONUS Statement option. On selecting the salary register option. The formula for Bonus is based on the basic salary multiplied with total payable days divided by the Bonus Rate percentage. If you want the ESI report of those employee’s whose earning gross salary is less than 3000.5. It shows the employer’s contribution. On selecting the ESI Statement option. BONUS Statement This report shows the details of earning of every month. After Selection click Generate button for generating the report. After Selection click Generate button for generating the report. PF Statement This report shows the details of provident fund (PF) for number of days. gross pay and net pay for all the employees of a month. there is a provision for this type of conditional ESI statement printing. LTD Salary Register shows the details of all the earnings. In the PAYROLL software. Salary Slip The salary slip shows the details of all earnings. amount on which provident fund and family pension fund (FPF) calculated. On selecting the salary slip option.

10) and the Deductions (Max.1 ADVANCE / LOAN Statement STJ Electronics Pvt.1/5. It shows the Basic. Loan granted and Instalment rate of loan deduction. the Earnings (Max. Loan. Employee’s Name. SUMMARY Statement This report gives the department wise breakup of the various Earnings and Deductions. Employee Name.5. Advance. Basic Pay rate. FPF.User Manual Payroll Ver.2. It gives the employee details like Paycode. Department. LTD This report shows the status of advance / loan (the advance / loan amount. PF. HRA. On the deduction side. ESI. ARREAR Report Look wise it is very much similar to the Salary Slip with the difference that it contains only the Earnings and Deductions given as Arrear payment made through the Arrear Entry option under the Data Maintenance menu. it shows the ESI. It shows the Paycode. On selecting the ADVANCE / LOAN Statement option. if you want to generate the report for employee paycode range or particular department or category then click Selection option. Loan Statement The Loan Statement report gives the Loan Outstanding details on a particular month as selected. At last it also prints the Grand Total of the Instalment Amounts. HRA. Employee name. number of instalments paid and total number of installments etc.3. Total Loan granted. 10) rate details entered in the Payroll Master. Date of Appointment. Total deduction and the Net Pay. Date of Joining and the Instalment amount of Loan deducted. Department. It will always come sorted on Department. You cannot select any Sort order for this report. Loan Application Form This report shows the details of the Loan details of the loan entries made between the date range specified during the report generation. Parent’s Name. After Selection click Generate button for generating the report. Advance Deduction Statement This report shows the Advance amounts deducted for the month as selected by you. It gives the details of the Basic. OT. It shows the employee details such as Paycode. Instalment rate and the Balance Outstandings. Loan Deduction Statement This report shows the Loan Instalment deduction details for the given month. Basic Pay rate. Over Time and Other Earnings (sum of all the ten extra earnings fields). page no19 to 22 . Total Earnings. Date of Appointment. Other Deductions (sum of all the ten extra deduction fields).). DA. MASTER Information Master Information report gives you a picture of the details that you have entered during the Payroll Master creation. PF. DA.

5.S. So this report contains the list of only those employees who have joined between the dates specified as From and To dates. The bonus rate will be entered before the report generation. P. This report shows the employee wise monthly details of the P.F.F. Calculation will be done on the Net Pay for the months.F.F. page no20 to 22 .F office on yearly basis. This report gives the details of the E. The date of joining will be taken from the Employee master of the Time Office software.F deductions for all the employees during the given period in a consolidated form. Form 10 This statuary report is required by the P. Return Statement (Form 6) This is a statuary report required by the E. Return Statement (Form 3A) This is also a statuary report yearly required by the P.S.F office to take consequential action for those employees who have left their service during the specified date range.User Manual Payroll Ver. P. P.F Office for allocation of P.I deduction in a consolidated form for the selected period for the employees who are covered under the E.1/5.3.S. So this report contains the necessary details of only those employees whose date of leaving the service falls between the From and To date.F number for the newly joined employees.I scheme. Form 5 This report a statuary report required by the P.I office on yearly basis. The leaving date can be entered through the Time Office Software.1 Form 16 STJ Electronics Pvt.I. LTD : This is a Statutory report required by Income Tax Department and it is a Certificate U/S 2003 of the Income Tax Act-1961 for tax deducted at sources from income chargeable under the head salaries.F deductions during the selected period. It shows both Worker’s as well as the Employer’s contribution.2. Return Statement (Form 6A) This is a statuary report required by the P. Bonus Payment Form This report shows the bonus paid to the employees during the From date and To date. This report basically shows the P. P.F office.S. E.

4.17 page no21 to 22 .20 Form16 Deposit Vouvher .8 Holiday-8 L Late Hour-7 Lone-7 Late Days-8 Loan Adjestmenet-16 Loan Application Form-19 Loan Deduction Statement-19 Loan Statement-19 B Basic-3.8 Bonus Statement-18 Bonus Payment Form-20 C Card No.14 Advance Loan Statement-19 Arrear Report-19 Advance Deduction Statement.8 Delete.Information-19 D DA.20 E ESI No-4 ESI.8 PL/EL-8 Processing-8 PF Statement-18 PF Return Statement-20 PF Form 5 .7 Days Worked.7 Advance.3.7 O OT Rate Per Hour-4 OT Hour-7 Other Leaves.6 CL.8 P Paycord-3 PF No-4 PF-4.7 Arrear Entry.8 M Master Maintenance-2 Modify-4 Master.4 Data Maintenance.4.A Absent/ LWP.3 Capturing Data.8 Deduction.8 Early Hours-7 ESI Statement-18 ESI Return Statement(form16)-20 F FPF-4 Formula-4 Formula Setting-9 Form (16) -15.16 R Report.8 Earning-4.19 H HRA-4.

18 Summary Statement-19 U User Privileges .18 Sallary Slip.S SL-7 Salary Register.11 page no22 to 22 .

.21) under Data Maintenance menu can be used for adjusting loan installment amount for a particular period. which is not yet processed. of alredy approved loan(s) The voucher will ask for Paycode and Month & year for which Loan installment amount is to be adjusted for the specified Month & year and subsequently loan instalment amount for the consecutive years will automatically adjusted. Month & Year entered here should be that period which is not yet processed.Loan Adjustment Voucher(Fig.

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