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The need of the proposed system project is to study, analyses and automate certain
issues in event marketing and event management, which need further attention. And
some suggestions have been given to make the Event Marketing and event management
industry more effective in order to utilize its full potential and serve the objective of an
event and be mutually beneficial for the Event Agency, the Corporate and the customer.
2. Introduction to Online Event Management
-Philip Kotler
Events can bring community together for purpose of fundraising, change a town or
city’s image, expand its trade, stimulate its economy, help companies to market and
introduce its product and also for the entertainment of society.
Not only do events enhance the quality of our life, they can provide significant
economic benefits. Events require a high degree of planning, a range of skills, a lot
of energy and funds.
Client’s Requirement
Check the feasibility
Is the event a good idea
About the venue
Fund Stream
About the media of advertising
Timing
Financial: Expected level of expenditure, Time gap of expenditure &
revenue
Marketing: To attract best possible audience, Get sponsorship and best
support possible
Operational: Guide overall operation of online system, Managing the
technologies required
Legal: make appropriate contacts, handle lawsuits that may arise.
Public relation teams: To handle celebrity, to host press conference.
Events
. Live . Desired
Right
Creates
Communication with
from the client Audience .
Key Problem
_ Due to poor response and lack of cooperation from public the companies are
not interested in expansion.
_ Economies of scale not available to companies, therefore big players are not
interested to enter this city.
Upon successful completion of the Event Management and Design program, you'll:
1. Operational feasibility
The system will be easy to use as user interface is GUI based.
The system is easy to use so no any special skills will be required to use the
system.
New user will find it easy to use.
2. Technical feasibility
We concern here with specifying Equipment and software that will satisfy the
user requirement.
It will run on any platform (machine), since the java is considered platform
independent.
It will run with minimum system requirements and with minimum system
resources acquired during run.
It will need a web in just seconds, in a large geographical area.
3. Economic feasibility
The procedure is to determine the benefit and savings that are expected from
the project and compare them with the cost.
As internet is the cheapest way of communication, we can perform
communication using web.
The cost is just the cost of using the internet based on the channel allocation.
4. Social feasibility
The project will be socially feasible as today’s user want quick services
in everywhere. With the help of web based shopping we can make business
with others instantaneously
4. SYSTEM ANALYSIS
The system to be developed may be either simple or complex, where the complex
systems can be a collection of the other small systems. Such complex integrated system
is developed requiring the operation on the heterogeneous platform of hardware and
software.
It is quite possible that the system developed may require maintenance to have some
additions and modifications. This system may be old in terms of technology, design and
lacks flexibility requiring a higher maintenance cost. The system analysis can be defines
as:-
“System analysis is an important activity that takes place when new information
systems are being built or existing ones are changed”.
There are some system elements, given below, which require the system analysis to be
performed:
1. System Objective
2. System Boundary
3. System Importance
4. Nature of the System
5. Role of the System as an Interface
6. User Participation
7. Resources
1. System Objective: -
It’s defining the centralized, single objective of the system. Such objective must be
achieved accurately.
2. System Boundary:-
It is necessary to establish the system boundaries that define the scope of the
system. It also helps to identify the inputs and outputs of the system.
3. System Importance:-
It is required to see the system importance and its place as the organizational
aspects.
4. Nature of the System: -
It is to decide whether this particular system will open or closed. On the basis of
the nature, the designer will make the architecture of the system.
Sometimes it happens that the system we are going to build plays the role of an
interface among the various other systems. Working as an interface is a very critical
task, because it makes the connectivity among the system.
6. User Participation: -
Basically, any new system is to build requires the complete user participation
because the user has to tell its requirements and can see the development of the project.
7. Required Resources: -
Resources may be in any of the form like hardware, people and software etc. so,
such resources requirement should be mentioned in the initial phase
5. Benefits of the Proposed System
C#
ASP.NET 2.0
Visual Web Developer Express Edition
SQL Server 2005 Express edition
Windows XP Professional Edition
All the above listed softwares are either freeware or trial version software.
Certain features which these lacks may be successfully executed using a
licensed version of the same set of softwares. Hence this affects the budget
of a solution developer.
6. Milestones
Creating data base tables and establishing relationships with the user
interface.
Code the user authentications, search algorithms and other special features.
Corporate Event
_ Conference
_ Corporate Celebration
Glamour Events
_ Celebrity Appearance
_ Fashion Shows
Brand Events
Sports Events
Hybrid Events
Others
_ Talent Banks
Programmer: Programmer is one who did all coding & analysis part.
Web Developer: web developer is one who designed the web pages.
Those web pages must be user friendly, attractive, etc.
9. Assumptions/Risk Assessment
Fireworks: Obtain a license through Safe Work SA and notify them of all
fireworks displays at least 5 weekdays (excluding public holidays) before
the display. A pyrotechnic an intending to hold a fireworks display must
notify the local community by a letterbox drop or an advertisement in the
local newspaper.
Major incident/safety plan: what could be the worst case scenario? What
provision needs to be made for the emergency services? What will be the
procedure for summoning assistance? How will they get into and out of the
site? Provision of first aid/medical facilities. Who is responsible, who would
do what, have discussions been held with SA Ambulance, SAPOL and CFS?
Health & safety issues: the organizers of the event should ensure that
contractors employed to set up/take down stands, exhibits, marquees etc
submit appropriate health and safety policies, risk assessments and method
statements. Exhibitors and vendors, etc should submit similar details.
Waste management - waste collection during setting up, during and after
the event. What type of receptacles are to be used? How and when will they
be emptied and by whom? Advise Council who in your group is responsible
to ensure the site is left clean and tidy.
Attendees: How many people are expected to attend the event? What is the
site capacity? What means of access and egress are available? What level of
will be required, and who will carry out this role?
Organisers: How will you communicate with organisers and how will they
be distinguished? How will you communicate with the crowd, exhibitors
etc? What direction/information signs are required?
Fire safety - control over use of flammable liquids, LPG or other gases e.g.
in catering or in other demonstrations. The use of generators should be
strictly controlled - ensure adequate screening and protection, adequate
arrangements for storage of fuel, etc. Adequate and appropriate fire
extinguishers should be provided in accessible positions near to high risk
areas.
Security and cash handling arrangements - site perimeter security,
entry/ticketing arrangements. Potential risk of theft of cash, valuables and
equipment must be considered. The use of a professional security company
may be required for larger events.
. Logistics: “Logistics means having the right thing, at the right place, at the right
time."
. Critical Dates & Deadlines Creative Team: Every project should have critical
dates & deadlines to complete the project & also need of creative team is required.
. Feedback: The response to the system in returned to its input in order to regulate
its further output.
. Clients: Clients are the basic and foremost requirement of the system.
. Terms & Condition: Each and every Terms & condition should be mention
clearly.
. Better Services to get better responses: The proposed system should give better
services to get better resposes from the client.
. Quick Response: Quick response of each & every query should be given.
. Flexible User Interface: User should get flexible user interface, so that user’s
time could not get waste.
.
Pre-Event Activitie During-Event Activitie Post-Event Activitie
Pre-Event Activities
During the event, softer aspects come into the focus. For overall coordinator, it is
important to pass on all credit to supervisors. Event managers should look humble
and be available to the clients to call on. The conceptualizes efforts should be
appreciated at least during the event. At the same time, there should be a constant
surveillances of the specially effects, display objects and the food and beverages.
Thus monitoring is the gist of the during-event execution activity that is involved.
Photographs and other multimedia recording arrangements if so desired also need to
be taken from strategic locations.
Post-Event Activities
This theory states that the function of management can be classified into planning,
organizing, staffing, leading and controlling.
Finally, the most important part of Event Management is the execution of the Event
as planned. We term this activity as Carrying-out the Event. Therefore, when we
use Event Management, it is to denote the production of an Event.
Event Creation
Event preview enables admin users to view event page as it will appear on
the website.
Event Registration
Member and non-member registrations are supported by the Event
Management Software module.
Automated email notifications are sent to registrants when they submit their
registration.
Front-end attendee roster (opt-in) so registrants can view who else has
registered for the event.
Event Marketing
Event Reporting
Generate event rosters and export data to multiple formats to create attendee
lists and name badges with Event Management Software.
o registration
o financial
o sponsorship
o transaction reports
14. Design
Component Description
Event Source Event Sources are applications or components that submit event
creation requests through the Event Emitter component.
Examples of such event sources are log file adapters, monitors for
workflow containers, monitors for J2EE containers, etc.
Event Emitter The Event Emitter component is a library that allows event
sources to submit event creation requests to CEI.
Event Bus The Event Bus processes event creation requests from Event
Emitters. The Event Bus acts as the conduit for event streams
between event sources and event consumers. It ensures that events
are routed to the Event Data Store component for persistence
(when configured to do so), and to the event distribution
component for subsequent publication to consumers.
Event The Event Distribution component delivers events to event
Distribution consumers distributed throughout the network. The distribution
component also informs event consumers about changes to events
for which they are interested, including event purges, updates and
deletions.
Event Access Event Consumers interact with the Event Access component
whenever they need to query event data from the Event Database
or effect changes on the events already persisted into the Event
Database.
The component is also responsible to coordinate the interaction
between the Event Data Store and the Event Distribution
components. The event access services provide an architected,
pluggable interface between the bus and event data store
persistence mechanisms.
Event Event Consumers are applications that subscribe to the Event Bus
Consumer in order to receive event notifications.
Event Catalog The Event Catalog is a repository of event metadata in the
system.
Work Breakdown Structure
After complete every part of the software there is need software testing for
prove module are function properly or not and it fulfill all requirement of user. For
this programmer use various type of software testing techniques and strategies.
Software can be tested in one of two ways:
Black box testing: - Knowing the specified function that a product has been designed
to perform, tests can be conducted that demonstrate each function is fully operational
while at the same time searching for errors in each function. . It attempts to find error in
the following category--
White box testing: - Knowing the internal working of product, tests can be
conducted to ensure that “all gears mesh”, that is internal operation are performed
according to specification and internal component have been Adequately exercised. In
this technique-
Hardware Requirements:
Software Requirements:
17. Recommendation
_ Companies need to focus on some particular kind of events that they will
organize, this will help them gain proficiency in their field, ultimately leading to
cost saving.
_ People should be made aware about the concept through proper media coverage
telling them about the successful events and the benefits.
_ People should be made aware about the fact that hiring an event management
company would help them save time, efforts and cost.
_ Rather than looking at the press people as their competitor they must join hand
with them to share the cost and benefits also. Press people can get better exposure
and provide the companies advertisements on a lesser cost.
_ Due to innovative marketing tools the traditional marketing tools are redundant so
Delhi’s business class must also know that it’s time to switch over to the new tools
like trade fares and road shows rather than press advertising.
_ The charges for complete services should be reduced. As an example for catering
services the general market price is around Rs.75 per plate, but generally companies
are charging around Rs.140 per plate. Similarly the other services charges must also
be reduced up to a viable extent.
18. Questionnaire
Name :
Age :
Gender :
Occupation :
a) Wedding
b) Trade fare
c) Corporate events
d) Live shows
e) Sports events
f) Product launch
2.What was it that got you to notice in this online event management system?
a) Expensive
b) Availability
c) Reliability
d) Quality of work
e) Limited choice
f) Less flexible
Name :
Age :
Gender :
Position :
1.What is the number of event organized in the city per month by you
a) 1-3
b) 3-5
c) 5-10
d) More than 10
a) Business man
b) Service class
c) Professional
d) Educational Institutes
a) Licenses
b) Sponsors
c) Lack of awareness
d)Permission
SOFTWARE SCOPE:
Extensibility:
This software is extendable in ways that its original developers may not expect. The
following principles enhances extensibility like hide data structure, avoid traversing
multiple links or methods, avoid case statements on object type and distinguish
public and private operations.
Reusability:
Reusability is possible as and when require in this application. We can update it next
version. Reusable software reduces design, coding and testing cost by amortizing effort
over several designs. Reducing the amount of code also simplifies understanding, which
increases the likelihood that the code is correct. We follow up both types of reusability:
Sharing of newly written code within a project and reuse of previously written code on
new projects.
Understandability:
A method is understandable if someone other than the creator of the method can
understand the code (as well as the creator after a time lapse). We use the method,
which small and coherent helps to accomplish this.
Cost-effectiveness:
Its cost is under the budget and make within given time period. It is desirable to aim
for a system with a minimum cost subject to the condition that it must satisfy the
entire requirement.
Scope of this document is to put down the requirements, clearly identifying the
information needed by the user, the source of the information and outputs expected
from the system.
20.Conclusion
Online Event Management system is a flexible, affordable; 24-hour online
registration and payment collection solution that provides you with total data
management, control and insight over every aspect of your online registrations. It
provides many services by just one click. Due to online system, quick response of
requests, suggestions, queries or complaints can be given. All modules are GUI
based so its easy to update it. This application is working properly and meeting to
all user requirements.
21. Refrences
www.google.com
www.W3schools.com
ASP.Net by “Sames”