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Ilahia School of Management Studies Guidelines for Organisation study

ILAHIA SCHOOL OF MANAGEMENT STUDIES Muvattupuzha, Kerala State FORMAT FOR PREPARATION OF REPORT ON ORGANISATION STUDY FOR THE MBA COURSE (CC 21) DURATION – 1 MONTH 1. ARRANGEMENT OF CONTENTS:

The sequence in which the Organisation report material should be arranged and bound should be as follows:
1.

2. 3. 4.
5.

6. 7. 8. 9. 10.

Cover Page (the front cover) Facing sheet (same as the front cover) Certificate from Organisation Certificate from the Institute Declaration by student Acknowledgement Table of Contents List of Tables List of Figures/Graphs /Charts List of Symbols, Abbreviations and Nomenclature

4. 5. 6. 7.

Chapters 1. Introduction- (should include ‘Objectives of the study’) 2. Industry Profile 3. Company Profile Organisation Structure Functional Areas SWOT analysis Conclusion Bibliography Appendices

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The cover should be printed in black letters and the text for printing should be as specified. The report should be bound and covered using flexible thick art paper of light blue colour. The frame size and appearance must be the same for all the reports. organization. 3. 4.1 Cover page – A specimen copy of the Cover/Title page of the report is given in Appendix 1. A frame must be given on the outer cover of the report and the size of the frame must be in such a way as to leave one and a half inches on all four sides and then print the title etc.The frame size and appearance must be the same for all the reports. 3. 3.A frame/boundary must be given and then print the title etc. the supervisor’s name and signature.3 Declaration by Student to the effect that the work is bona fide and has not formed part of any other submission. designation. within the frame.2 One and a half spacing should be used for typing the general text. for the university. institute and the student. PREPARATION OF REPORT FORMAT: 4. 3. within the frame. department and full address of the Organisation where the supervisor has guided the student.Ilahia School of Management Studies Guidelines for Organisation study 2. PAGE DIMENSION AND BINDING SPECIFICATIONS: The dimension of the OS report should be in A4 size. 4. (See Appendix 1) .2 Certificate from the Organisation – The Certificate from the Organisation shall carry the period of the study. . TYPING INSTRUCTIONS: 3. Page 2 of 12 . On the cover page.1 The impression on the typed copies should be black in colour. See Appendix – 2. 4. The Name of the organisation and the name of the student should be printed conspicuously on the spine of the project report. Each student shall insert the names of their respective guides (organizational guide and faculty guide) on this format.3 The general text shall be typed in the font style ‘Times New Roman’ and font size 12.4 A total of four copies should be prepared.

Chapter 3: Company Profile should be a summary or outline of the characteristics of the company. This will be issued only after each candidate completes each stage of the study and report within the stipulated deadline. Reports without this certificate will not be sent to the University for further processing. prospects. data on volume.7 (b) List of Symbols. value. industry's prospects.Ilahia School of Management Studies Guidelines for Organisation study 4.6 List of Tables – The list should use exactly the same captions as they appear above the tables in the text. One and a half spacing should be adopted for typing the matter under this head. One and a half spacing should be adopted for typing the matter under this head. Chapter 4: Organisation Structure –Organization chart is compulsory Chapter 5: Functional Areas –Each of the functional areas in the order in which they are presented in the chart may be described. other players. business processes and data on value. Page 3 of 12 .Will be issued from the Department after successful completion of the organization study and with the concurrence from the respective faculty guides. trends. abbreviations etc. 4. Chapter 6: SWOT Analysis Chapter 7: Conclusion. Students shall use the most recent data and figures in this section. The page numbers where the tables appear should be shown on the right hand side of this page. Chapter 1: Introduction Chapter 2: Industry Profile should contain a brief explanation of the international scenario followed by the Indian state of affairs. Students shall use the most recent data and figures in this section. Charts and/ or figures to depict structure in each case may be included. The Title Page should not be included in the Table of Contents. Abbreviations and Nomenclature.4 Certificate from the Institute. One and a half spacing should be adopted for typing the matter under this head. volume.Standard symbols.7 (a) List of Figures/Graphs /Charts – The list should use exactly the same captions as they appear below the figures in the text. management or any other matter relevant in explaining the characteristics of the company. should be used.5 Table of Contents – The table of contents should list all materials preceding and following it. competitive landscape and leading companies and key macroeconomic variables affecting the industry. 4. competitors. 4. A specimen copy of the list of tables is given in Appendix 3. 4.

Appendix 1. The reference material should be listed in the alphabetical order of the first author. information like balance sheet.g. layout of the plant. For example: (Smith. warehouse. Sample given in Appendix 4 Appendices. Appendices should be numbered using Arabic numerals. etc. e. reports of any department etc. These should be typed single space and placed directly underneath in the very same page. should be given footnotes properly. production processes. which refers to the material they annotate. These should be descriptions of terms. which are not familiar ones. (Hawkins. • Footnotes . Bibliography All material drawn from whatsoever source must be acknowledged without fail and the same should be appearing in the bibliography. machineries. The listing of references should be typed 4 spaces below the heading “Bibliography” in alphabetical order in single spacing and justified.. The meanings of the terms. pictures. transportation.Any form of additional information which are not included in the main text. • Tables and References appearing in appendices should be numbered and referred to at appropriate places just as in the case of chapters. 2005). References within the text of the report may be indicated at the end of the sentence/paragraph which has been referred.Footnotes should be used sparingly. but relevant as a supplementary information should be included here as an exhibit. Page 4 of 12 .Ilahia School of Management Studies Guidelines for Organisation study Conclusions should be drawn exclusively from the study. Appendix 2. which appear in the main text and is expected to make the reader understand terms effortlessly. Eg: Any form of photograph. 2003). Best and Coney.

Future outlook III The Organisation – A general description A short historical account including important milestones in its development Vision.Demand supply factors (including foreign trade) . location etc.Products. companies .Competitive trends . competition. Introduction (include the objectives opf the study) II The Industry 1. their uses and consumers .characteristics of important segments and the major players in each segment . consolidation. The Indian scenario .Demand and supply factors 2.Structure .Future of the industry 3.Growth and present scenario .Ilahia School of Management Studies Guidelines for Organisation study Organisation Study Detailed contents I. policy and its impact (including liberalization) .Important trends (growth. Operations (Production) Organisational structure of the department KRA (Key Responsibility Area) of each profile in the department Activities and Reports specific to this department Plant location Type of plant layout Technology and production processes Production planning and scheduling Page 5 of 12 .Segmentation of the market.Govt. The global scenario .Major players – foreign and Indian .Size of the industry . mission and objectives Organisational structure All departments/divisions and their functions/activities Portfolio/SBUs Future plans IV Functional Areas 1.Major players – countries.Major segments . Nature and characteristics of the industry .) .

Development (MDP. Mapping Knowledge Management Mode of assessing the need for such T&D programmes Performance Management Talent retention. Induction.Ilahia School of Management Studies Guidelines for Organisation study Routing. practices followed Job Evaluation Compensation Management (at employee level and management level) Employee Welfare and Empowerment. Training. Finance Organisational structure of the department KRA of each profile in the department Important details from Profit and Loss A/c and Balance Sheet (Recent Year) Ratio analysis Time services analysis of income statement Capital structure Dividend policy Inventory management policy Cash management policy Receivables management policy Working capital policy Capital expenditure decisions Asset Liability Management Risk Management Security and Portfolio Analysis Any other function/practice specific to the department 3. Placement. Quality Circles Discipline and Grievances Management Employee Safety and Health Page 6 of 12 . EDP) Competency Profiling. loading. Scheduling and Dispatching functions Logistics Vendor development/supplier relationship Any other function/practice specific to the department 2. Quality of Work of Life.Sources of manpower supply? Selection – different kinds of tests and interviews practiced in the organization Orientation. Welfare Management. HRM Organisational structure of the department KRA of each profile in the department Activities and Reports specific to this department Human Resource Planning: The methodology adopted in the organisation Job Analysis – Job description and specification Recruitment.

arbitration.how far does the organization apply these in their day-to-day issues? .Ilahia School of Management Studies Guidelines for Organisation study . Marketing Organisational structure of the department KRA of each profile in the department Activities and Reports specific to this department Product mix Segmentation.Industrial Relations – collective bargaining. Positioning Market share (national and international markets) Major competitors and competitive strategies Product strategy Pricing strategy Promotion strategy Distribution strategy Marketing plans Any other function/practice specific to the department 5.Any other function/practice specific to the department 4.Impact of technology in managerial decisions and organisational effectiveness . Targeting.The technological solutions used for carrying out business functions in different departments .Any other function/practice specific to the department - - 6. and adjudication. SWOT ANALYSIS V Conclusion Page 7 of 12 . Information Technology Organisational structure of the department KRA of each profile in the department Technologies used and implemented in the organization The functions supported by the software solutions The different reports generated from the system (with respect to the different functions ) .

No) (Batch) Under the guidance of (Mr/Mrs…………….5 line spacing> Organisation Study report submitted in partial fulfillment of the requirements for the MBA (Full time) Degree of the Mahatma Gandhi University Submitted by <Font Size 14> <Italic> (Name) (Reg. <Font Size 12> MAY 2011 Page 8 of 12 .Lecturer/Lecturer ILAHIA SCHOOL OF MANAGEMENT STUDIES <Font Size 14> (ILAHIA COLLEGE OF ENGINEERING AND TECHNOLOGY) <Font Size 14> Mulavoor P.Prof/Sr..O.) Asst. Muvattupuzha – 686673..Ilahia School of Management Studies Guidelines for Organisation study Appendix 1 FERTILISERS AND CHEMICALS TRAVANCORE LTD <Font Size 24> <1.

associate ship./ Mr. Professor/ Senior Lecturer/ Lecturer (select the designation of your faculty guide).Ilahia School of Management Studies Guidelines for Organisation study Appendix 2 DECLARATION (Do not put underlines as shown below) I hereby declare that the Organisation Study Report entitled ___(Title of your report)______ is a record of bona-fide work done by me in ______(Name of the Organisation ) _______. / Ms. Ilahia School of Management Studies. during ___________(period) __ under the supervision of (write name of your organizational guide. Mulavoor Date Name Page 9 of 12 . his/her designation. _____________________ . Professor/ Asst. and Dr. name of the organization in this space)______ . diploma. fellowship or any other similar title or recognition in any other institution. and that no part of this report has formed the basis for award of any degree.

9 3.Ilahia School of Management Studies Guidelines for Organisation study Appendix 3 Example LIST OF TABLES Table no.Age –wise Distribution of Skewness on Total Scores according to Levels of Income Distribution of Skewness on Total Scores According to Place of Residence Reliability Analysis-Scale Measuring Consumer Confidence (Split-Half) Page 10 of 12 .1 3.12 3. 3.3 3.6 3.5 3.11 3.4 3. 44 44 45 45 46 46 46 50 52 53 54 55 56 58 Gender-wise Distribution of Respondents Distribution of Respondents according to Age Distribution of Respondents according to Education Distribution of Respondents according to Monthly Household Income Distribution of Respondents according to Occupation Distribution of Respondents according to Place of Residence Distribution of Respondents according to Nature of purchase Scores Allotted on Responses Respondents attitude regarding Friendliness of the Market Skewness of Items comprising Attitudes to Intrinsic Friendliness Distribution of Skewness on Total Scores.13 3.7 3.2 3.10 3.14 Title of the Table Page no.8 3.

8th January 1985. “The World-Wide Club of Wizards”. Z. 817-848. Manchester. p 341.Ilahia School of Management Studies Guidelines for Organisation study Appendix 4 Example BIBLIOGRAPHY Books Mc Leod.. M. 1972. Vol. Research Papers Cattin. 22. Tedeschi.S. Chicago: Aldine Atherton. Research Paper. 13th November 1984. P. M. Ed. R. The Times. Company documents. Standford University. Brochures.... Daily Mail. “The Construction of Social Reality: The Social Influence Process”. “Multiattributive Modeling.A. 26 Websites: Full URL to be typed. Articles from newspapers Firbank. p. Journals ReVelle. Eiselt. Graduate School of Business. p. J. Steven Chaffee. C. “Chatting up Total Strangers at Home”.S. Daskin. H. Jack. D. “A Monte Carlo Study of Metric and Nonmetric Estimation Methods for Multiattribute Models”. and. and Wittink. (1976). James. T. 50-59. R. Annual reports. P.. Feb2008. Page 11 of 12 . 184 Issue 3. pp.” European Journal of Operational Research. In house Journals or any other relevant matter whatsoever collected from the organisation has to be acknowledged and added to the bibliography. pp.

2011 (Monday) Phase 7 June 13. 2011 (Friday) Phase 4 May 20. duly approved by the Organizational Guide Fourth weekly report to the Faculty Guide Final Draft Report to the Faculty Guide (Spiral bound) Student Presentation Submission of the final report (hard Bound in light blue colour) to the University from the college office External viva voce Page 12 of 12 . 2011 (Friday) Phase 5 May 27. duly approved by the Organizational Guide Third weekly report to the Faculty Guide.Ilahia School of Management Studies Guidelines for Organisation study Important Dates for Students Dates Phase I April 20. contact number to the respective Faculty Guide First weekly report to the Faculty Guide. 2011 (Monday) Phase 9 June 22. 2011 (Wednesday) Phase 2 May 6. 2011 (Wednesday) Activities To provide the details of the organizational Guide including the mail id. 2011 (Monday) Phase 8 June 20-. 2011 (Friday) Phase 3 May 13. duly approved by the Organizational Guide Second weekly report to the Faculty Guide. 2011 (Friday) Phase 6 June 6.