You are on page 1of 2

Vivian W. Martin 4027 Chestnut Drive Flowery Branch, GA 30542 (678) 200-6192 (Cell) vm5eeb80@westpost.

net Page 1 Seasoned executive secretary with 20+ years of experience reporting directly to top-level management. Works well with General Managers and field service person nel to provide administrative assistance in the areas of appointment scheduling, correspondence and expense reports. Highly organized and able to manage a dive rsity of high priority projects in a fast-paced environment. EMPLOYMENT June 1997 - November 5, 2009 Crystal Farms Inc., Chestnut Mountain GA 30502 * Executive Secretary/Assistant to Owners / Chairman of the Board and President * All typing, and composing correspondence for Chairman and President as well as other company managers. * Manage details of multi-party conference calls, in-house and off-site meetings and luncheons, calendars, itineraries, agendas and preparation of expense repor ts. * Prepared company presentations, organizational charts, manager quarterly goal charts, merged mailings, and compiled monthly, quarterly, and annual financial s preadsheets. * Scheduled and booked company travel arrangements including airline flights, ho tels, and ground transportation. * Collaborate with printers on the design and printing of letterhead, envelopes, business cards, literature, presentation folders and product line inserts at ag reed-upon rates. * Audited expense reports for employees. * Trained employees, as well as troubleshoot in Microsoft Word and Excel. * Received credit applications and determined approval. * Collection of accounts receivable. * Tracked and reported OSHA reports. * Designed forms for company's departments to use for daily operations. * Developed and update an Operations Manual in charge of organizing information and materials. * Miscellaneous duties assigned by various departments. Implemented templates of report forms, and streamlined my position saving the co mpany approximately 10 hours a week or $6,000 annually. Additional Assignment: Secretary / bookkeeper for the Loyd Strickland Foundation - financial statements and reports, grants, annual tax preparation. Company sold all assets to Rose Acre Farms, Seymour, IN - Position dissolved. 1992 - 1997 Turbo Transport, Gainesville GA 30501 Administrative Assistant to Owner / Executive Vice President Responsibilities: Dictation and transcription, general typing, composed correspo ndence; handled and resolved OS & D liability claims; handled insurance claims f or Turbo and contract drivers; prepared customer presentations; compiled and arr anged company newsletter and determined rates to charge customers,

Vivian W. Martin

4027 Chestnut Drive Flowery Branch, GA 30542 (678) 200-6192 (Cell) vm5eeb80@westpost.net Page 2 Work Experience, Cont. Financial and Banking Institutions First National Bank, Casper, Wyoming Fulton National / Bank of America, Atlanta, and Metro Atlanta Peachtree Bank & Trust / Trust Company Atlanta and Metro Atlanta Citizens Bank, Gainesville GA/ Lanier National Bank, Gainesville GA - Charter Me mber All areas of banking - Banking Officer, Human Resources, Certificates of Deposit / IRAs, Bookkeeping Supervisor, Special Projects Manager, Officer Trainer, Re-o rganized and supervised departments to operate smoothly and efficiently, Interna l Auditor. TRAINING: Proficient in all general office machinery and Computer Programs: Microsoft Prof essional Office 95, 2000, 2003, 2007, Vista, in Word, Excel, PowerPoint, Acrobat Adobe, WordPerfect, Lotus, Internet. ADDITIONAL: Served on United Way Hall County, GA - Dispersed Funds to Different Causes, i.e. , Challenged Child, Casa, Salvation Army, etc. EDUCATION: High School - Business (Business courses, etc. seminars) Principles of Accounting I & II Certificate in Psychology 101 Certificate in Criminal Justice I REFERENCES Available upon request