Setting Credit Cards | Credit Card | Visa Inc.

Oracle Web Employees Credit Card Integration Documentation Supplement

This documentation supports Release 11.03A. In Release 11.03A Web Employees supports credit card integration. This documentation supplement is new for Release 11.03A, and does not replace any previously released documentation. Note: You can locate more information about the Payables windows discussed in this documentation supplement in either the Oracle Payables User’s Guide or the Payables online help.

Credit Card Integration
Integrating corporate credit card information with Web Expenses makes the preparation and administration of expense reports easier. Credit card integration minimizes the number of paper receipts employees have to keep and track, and makes expense report entry faster and less error prone. Credit card integration potentially makes keeping some paper receipts in–house unnecessary, because credit card suppliers provide a complete and accurate audit trail of your employees’ credit card transactions. You could reduce the number of paper receipts necessary to process expense reports by not requiring employees to submit paper receipts for expenses charged on a corporate card. Oracle Web Expenses integrates with the following four major credit card suppliers: • American Express • Diner’s Club • US Bank Visa • GE Capital MasterCard After credit card data files are imported and validated, employees can view a list of their corporate credit card transactions while creating their expense reports. Employees can choose which corporate card transactions to include on their expense report. If an employee chooses to include a corporate card transaction on their expense report, then Web Expenses automatically populates a receipt with information from that credit card transaction.

Credit Card Integration

1

Receive data file from credit card provider. Make the necessary arrangements with your corporate credit card provider to send data files with the transactional data from your corporate credit cards to you. Note: this step does not need to be repeated. Modify the credit card import control file that imports your corporate credit card data. If your corporate credit card provider is US Bank Visa. Test your work. See Setting Up the Import Control File: page 4. Record general information about the corporate credit card program in which your organization participates. See: Credit Card Programs: page 2. 1. See: Credit Cards: page 3. 7. See: Modifying the init. Set up your credit cards. 6.ora file. you designate the program as a corporate procurement card program. 2 Oracle Web Employees 11. and transfer the data file to a local directory. When you record a credit card program. See: Testing Credit Card Integration Set Up: page 9. modify your init. 3.0.Credit Card Integration Overview The following is an overview of how to integrate corporate credit card data with Web Expenses. Credit Card Programs Use the Credit Card Programs window to record the credit card programs in which your company participates. 4. Enter a value for the Web Expenses:Maximum Days to Show Credit Card Transactions profile option. Note: this step does not need to be repeated. 5. 8. 2. See: Clearing Unused Credit Card Transactions: page 9. Import and validate credit card transaction data into the AP_CREDIT_CARD_TRXNS_ALL table.3A Documentation Supplement . See: Credit Card Transaction Import and Validation: page 7. or as a corporate credit (travel) card program. or GE Capital MasterCard.ora File: page 5.

Enter the name of the employee who administers the corporate travel card program. 4. Save your work. enter an inactive date. In the Credit Card Programs window of Payables. 2. " To define a credit card: 1. Prerequisites u Create a credit card program for the corporate credit card your organization uses. When recording credit cards. 3. Select the supplier that provides this corporate travel card program. enter a unique card program name and a description of the program. To specify a day on and after which this credit card program can no longer be used. 7. Select the supplier site. 6. 8.  Credit Cards Use the Credit Cards window to record the names of employees who hold corporate credit cards. Include all information including payment terms and supplier site. Credit Card Integration 3 . See Credit Card Programs: page 2. In Payables. you designate the credit card program to which the credit card belongs. Attention: Web Expenses does not use the Exposure Limit field. 5. Select the credit card brand of the program. Select Travel as the Card Type. therefore you should leave this field blank. and the numbers of the credit cards these employees hold. " To define a corporate travel card program: 1. navigate to the Credit Cards window.Prerequisites u Enter the organizations that provide your corporate credit cards programs as suppliers.

you first identify the CARD_PROGRAM_ID of your credit card program. 6. enter the name of the employee who holds the card. 5. Identifying a CARD_PROGRAM_ID Prerequisites u Create a credit card program for the corporate credit card your organization uses. " To identify the CARD_PROGRAM_ID of your credit card program: 1. Save your work.3A Documentation Supplement . 4. 4. navigate to Credit Card Programs window. Select the field: CARD_PROGRAM_ID. and then add this number as a constant to a control file. See Credit Card Programs: page 2. Note: You set up the import control file once. Select the credit card program to which the credit card you want to define belongs. Examine. Select the triangular button to the far right of the Field prompt.0. Setting Up the Import Control File Before you can import credit card data you must make a single modification to the control file that imports your corporate credit card data.2. enter the name of the employee who holds the card as it appears on the card. This opens the Choose a field window. Enter the number of the credit card the employee holds. Choose OK. 5. In Payables. To make this modification. 4 Oracle Web Employees 11. 3. Choose Help. and then enter your password. 3. This opens the Examine Field and Variable Values window. You do not have to repeat this procedure every time you load credit card data files. Choose Tools. 2. In the Card Member Name field. In the Employee Name field.

Modify the init..ora File Attention: This set up step should only be performed by the Oracle DBA assigned to the Oracle Applications database. 2. Corporate Credit Card American Express Diner’s Club GE Capital MasterCard US Bank Visa " Control File apxamex. US Bank Visa and GE Capital MasterCard data files require preformatting before they are loaded into the Credit Card Integration 5 .ctl To modify a control file: 1. Choose OK Modifying a Control File Control File Directory and File Names The control files for the credit card import process are located in the following directory: $AP_TOP/bin Use the table below to determine which control file you need to modify. Due to SQL*Loader constraints. Open the control file you want to edit in a text editor. Save your work and close the control file. Replace the number for the credit_card_id constant so it matches exactly the CREDIT_CARD_ID number you identified from the Credit Card Programs window. Note the number that appears in the Value field.ctl apxdiner.6. 3. 7. When you receive your data files from your credit card provider you must save these files in your system. You enter this number in the control file.ctl apxusbv.ctl apxgecmc.

3A Documentation Supplement . but may have a different name as the administrator may have copied and created a special file for the applications database.ora file.env file as a directory path in the UTL_FILE_DIR parameter in your init. You must add this directory path to the UTL_FILE_DIR parameter in your init. you do not have to save your credit card data files in a directory path listed by the UTL_FILE_DIR parameter in your init. 6 Oracle Web Employees 11. 2. 5. 4. query V$PARAMETERS. Prerequisites u Note the directory path specified by the APPLPTMP variable in the $APPLTOP/APPLSYS.AP_CREDIT_CARD_TRXNS_ALL table.ora file. To verify whether these values are present in the database.ora file • include the directory path specified by the APPLPTMP variable in the $APPLTOP/APPLSYS. Add a new directory path to the UTL_FILE_DIR parameter and copy your credit card data file to this directory. Note: When completed. Search for the UTL_FILE_DIR parameter. 3. the Oracle DBA must stop and restart the database before the database recognizes these values.env file to the UTL_FILE_DIR parameter. Note: You modify the init.ora file for the applications database. open the init.ora file.ora file: 1. " To modify your init. You do not have to repeat this procedure every time you load credit card data files. Locate the init. Using a text editor.ora file once.env file. If your credit card provider is US Bank Visa or GE Capital MasterCard you must: • save your credit card data files in a directory path listed by the UTL_FILE_DIR parameter in your init. (You can also copy your credit card data file to an existing directory listed by the UTL_FILE_DIR parameter.) Add the directory path specified by the APPLPTMP variable in the $APPLTOP/APPLSYS.0.ora file If your credit card provider is American Express or Diner’s Club. This file should be located in the $ORACLE_HOME/dbs directory.

Credit Card Transaction Validation Report This report validates all credit card transactions in the AP_CREDIT_CARD_TRXNS_ALL table that have not been Credit Card Integration 7 . GE Capital MasterCard and US Bank Visa Input Data File: Enter the path and file name that identifies the data file you want to preformat. and Validate After the request set completes. Note: GE Capital MasterCard and US Bank Visa files must be stored in a directory path listed by the UTL_FILE_DIR parameter in your init.ora file. check the log file to determine whether any transactions have been rejected.Credit Card Transaction Import and Validation Depending on which credit card program your company uses. Output Data File: Enter the path and file name where you want to save the preformatted data file. you run one of the following four request sets to import and validate corporate credit card data files: • American Express Transaction Load and Validate • Diner’s Club Transaction Load and Validate • US Bank Visa Transaction Preformat. and Validate • GE Capital MasterCard Preformat. Request Set Parameters American Express and Diner’s Club Data File: Enter the path and file name that identifies the data file you want to load. Load. Request Set Submission You submit these request sets from the Submit Requests window. Load.

Posted Currency Code: The ISO code for the posted currency.0.3A Documentation Supplement . At the end it also gives the total number of transactions processed. Card Number: Number of credit card used to make the transaction. Transaction Date: Date of transaction. Billed Currency Code: The ISO code for the billed currency. and the total number validated. Transaction Amount: The amount of the transaction. 8 Oracle Web Employees 11. the total number rejected. Transaction ID: A unique number assigned to each transaction by the credit card provider. The Credit Card Transaction Validation Report lists invalid transactions according to one of following rejection reasons: • Duplicate Transactions • Invalid Billed Amounts • Invalid Billed Currency Codes • Invalid Billed Dates • Invalid Card Numbers • Invalid Merchant Names • Invalid Posted Currency Codes • Invalid Transaction Amounts • Invalid Transaction Dates Report Submission You submit this report from the Submit Requests window. Billed Date: The date the transaction will be or has been billed. Reference Number: A unique number assigned to each transaction at the point of sale. Selected Report Headings Billed Amount: The amount of the billed charge. Merchant Name: Name of merchant.successfully validated.

) If a credit card transaction has not been used in an expense report for more than the number of days you specify here. 3. Web Expenses will remove it from the list available to employees while entering expense reports. Because the Credit Card Transactions page can display only 200 transactions. Enter the maximum number of days unused credit card transaction are available for use in Web Expenses. Credit Card Integration 9 . we suggest you enter a value for the Web Expenses:Maximum Days to Show Credit Card Transactions profile option. Web Expenses displays unused credit card transactions in the Credit Card Transactions page indefinitely. If you do not specify a maximum number of days. Prerequisites u Identify an employee who has transactions included in an imported credit card data file. (The Credit Card Transactions page is the page from which users choose the credit card transactions they want to include on their expense reports. Testing Credit Card Integration Set Up After you have loaded and validated a credit card data file. Save your work.Clearing Unused Credit Card Transactions An unused credit card transaction is a credit card transaction that has been loaded and validated but not applied to an expense report in Web Expenses. " To define how long unused credit card transactions are available for use: 1. Use the System Administrator responsibility to navigate to the System Profile Values window. 2. You can use the Web Expenses:Maximum Days to Show Credit Card Transactions profile option to control how long unused credit card transactions appear in Credit Card Transactions page. Query the Web Expenses:Maximum Days to Show Credit Card Transactions profile option. employees can view their credit card transactions in Web Expenses. 4.

Select the Get Credit Card Transactions button.0.3A Documentation Supplement . 3. This opens the Enter Receipts window. enter whatever information is necessary. 10 Oracle Web Employees 11. Select Create New Expense Report. 2. then select the Enter Receipts button. You should see a list of credit card transactions." To test credit card integration set up 1. Log on to Web Expenses.

Sign up to vote on this title
UsefulNot useful

Master Your Semester with Scribd & The New York Times

Special offer for students: Only $4.99/month.

Master Your Semester with a Special Offer from Scribd & The New York Times

Cancel anytime.