Spanish Ranch 1 Association By-Laws

Spanish Ranch 1 Mobile Home Park
Revised: April 2011
Article I Name

The name of this organization shall be SPANISH RANCH 1 ASSOCIATION, INC. a non-profit organization. Hereafter SPANISH RANCH I ASSOCIATION shall be referred to as the ASSOCIATION. Article II Purpose and Goal

SECTION 1: It shall be the purpose of the Association to foster and promote a safe and harmonious living environment for all the residents through the sponsorship of cultural, education and social activities of general appeal so that all residents feel welcomed to participate in the Association. It is also our goal to promote a friendly environment within our community for all residents while respecting the privacy of all individuals. Our recommendations and decisions will reflect the fact that we are a family park. Discrimination of any type will not be tolerated. The Association shall act as the political action body whenever it becomes necessary to defend the rights of all park residents granted under the Hayward Mobile home Rent Stabilization Ordinance, the California State Mobile home Residency Law (California Civil Code Sections 798 through 799.10), all other California state laws and codes, United States laws and codes. SECTION 2: The Association will work with and listen to the concerns of residents and discuss with Management the decisions made at the Executive Board Meetings and the monthly Association meetings to improve living conditions, safety and well-being of the residents of our Park. If the park residents along with the elected officers and the Board of Directors of the Association feel that the management staff is not cooperating with our requests made concerning the park residents’ amenities and living conditions, the Association will take all steps necessary to resolve those unsolved issues. Article III Membership

SECTION 1: All legal residents of Spanish Ranch 1 Mobile Home Park are automatically members of the Association, without levy, upon establishment of residence. Legal residents shall be defined as those residents who are registered with the management of the park and of legal voting age as defined by the State of California. SECTION 2: Minors age 14 and under shall be accompanied by a parent or guardian to all adult social events. Article IV Elected Officers

SECTION 1: The elected officers of the Association shall be the President, VicePresident, Secretary and Treasurer. The office of President shall be filled by one person but any two of the remaining three offices may be held concurrently by a single individual. SECTION 2: The term of office shall be for one year based upon a fiscal year beginning May 1 and ending April 30. The maximum term of service for any office shall be two consecutive terms. SECTION 3: The Duties of the elected Officers shall be as follows:

a. PRESIDENT: The President shall preside at the Association meetings, Board of Directors meetings, and when the Association feels necessary, meet with Management to represent the residents of the park and their concerns to foster and maintain unity and cooperation within the park. The President will only vote as a tiebreaker and will make sure that all Association by-laws are adhered to. b. VICE-PRESIDENT: The Vice-President shall assume the duties of the president when the President is unavailable. He/She shall assist the President as requested by the President. The Vice-President shall be a de facto member of all committees and shall assist all committees as necessary. c. SECRETARY: The Secretary shall record and publish the Minutes of the meetings of the Association and the monthly meetings of the Board of Directors in the El Toro. Should neither the President nor the Vice-President be available, the Secretary shall assume the duties of the President of the Association. The Secretary will also receive, file and send correspondence as directed by the Association. Recommendations and reports from the Board of Directors’ monthly meeting will be included in the published minutes for review by the residents. d. TREASURER: The Treasurer shall receive, deposit and dispense Association funds as directed by the Association members. The Treasurer will keep written records of all transactions and will report the status of the Association’s funds at the Board’s monthly meetings. At any meeting which the treasurer cannot attend, a Treasurer’s Report will be supplied to the members and read by the President. The treasurer will provide a monthly accounting for publication in the El Toro detailing income and expenses. The treasurer shall also prepare an annual budget and present it to the May Board meeting for approval and then for publication in the El Toro by the deadline for the July issue. Residents seeking to question or contest Board expenditures should attend and do so at the monthly Board meeting. SECTION 4: If any Officer vacates their position, the office will be filled by a person agreed upon by a majority of the Board at the next monthly meeting following the vacating of the office. This position will be for the balance of the fiscal year. SECTION 5: If any officer fails to attend any three (3) consecutive meetings (Board or Association) without being formally excused by the presiding officer or if any officer fails to fulfill the duties of their office as defined in the by-laws, that officer shall be removed from their office by a majority vote at the earliest Board or Association meeting possible. SECTION 6: A quorum of FIVE Board members of which TWO must be elected officers, shall be required to be present before any Board business can be transacted. SECTION 7: The Board shall present to the general membership for prior approval any expenditure not in the annual budget in excess of 25% of the current treasury. Article V Board of Directors

SECTION 1: The members of the Association, at the April Association Meeting, will elect from nominated members of the Association to serve on the Board. There will be a minimum of four and no more than six members of the Board of Directors in addition to the elected officers of the Association. SECTION 2: Serving as a member of the Board of Directors will be for a period of one year, from May 1 through April 30. To serve on the Board the following year, a Board member must be re-elected by the Association. The maximum number of terms that can be served by a member of the Board of Directors would be four (4) consecutive terms. SECTION 3: Any member of the Board of Directors who does not attend three (3) consecutive meetings (Board or Association) without being formally excused by the

presiding officer or who does not fulfill the duties of their positions may be removed from their office by a majority vote at the earliest Board or Association meeting possible. SECTION 4: Duties of the Members of the Board of Directors (other than Officers) shall be as follows: (1) Chair or assist in appointing a Chairperson for the committees of the Association; (2) Investigate concerns of residents as directed by the Board of Directors; (3) Facilitate communication between the members of the Board of Directors and the park’s residents. Article VI Committees

SECTION 1: Committees for the Association may consist of the following: Social Activities, Welcoming, Youth, Disaster, Grievance, and any others deemed necessary by the Association members. The community positions of Spectrum, Neighborhood Watch, HMOA Representative and the El Toro Editor are encouraged to work cooperatively with the Association and give regular reports at the meetings. Should a community position become vacant, the Association will assist in finding a replacement. SECTION 2: Charities (Bingo). Article VII SECTION 1: The Spanish Ranch 1 Association is not associated with Los Rancheros Voting Each legal resident shall have One (1) vote in Association matters.

SECTION 2: (a) Voting in the election of Officers, Board of Directors, or for any motion at an Association meeting will be by count of hands. A simple majority shall suffice. If any resident so requests, voting will be by written ballots. (b) Voting at the Board of Directors’ meeting will be by a show of hands of the current Board members. A simple majority shall suffice. The President can only vote in the case of a tie. SECTION 3: Voting on Amendments to the By-Laws of the Association, which have been properly submitted and noticed as provided in Article IX, shall be by written ballots, 2/3 majority of those Association members attending shall suffice. SECTION 4: At the February Board meeting, the President shall call for a Volunteer Nominating Committee from the general membership of the Association. SECTION 5: At the April Association meeting, recommendations from the Nominating Committee Chairperson shall be received along with nominations from the floor. Elections for the Association Officers as well as members of the Board of Directors will take place. The new Officers and Board of Directors members will assume office on May 1. SECTION 6: Rules of Order. The usual parliamentary rules as laid down in “Roberts Rules of Order” shall govern all deliberation when not in conflict with the by-laws of the Association. A copy of the Association By-Laws will be provided to all new registered park residents. A copy of Roberts Rules of Order will be available for review at all Association meetings. Article VIII Meetings

SECTION 1: The Board of Directors shall meet monthly. Recommendations from this meeting will be included in the minutes published in the El Toro. This meeting will be open to any resident of Spanish Ranch I. The location of this meeting will be at the clubhouse and the date posted at the clubhouse and on the website. SECTION 2: The general membership meeting of the Association shall be held on the first Thursday of each month April at 7:00 p.m. in the main clubhouse for the purpose

of electing officers and giving a report on the state of the Association. Any association event may include a brief update to the membership. SECTION 3: Special meetings of the Association membership may be called by the President or by any THREE (3) members of the Board of Directors, or any THREE (3) members of the Association. The right to make calls for such a meeting and the right to petition and distribute information for a special meeting is provided to mobile home park residents in the California Mobile Home Residency Law. All residents of the park must be notified that such a special meeting will take place. Notice of such a special meeting shall be given by the convening parties at least one week prior to the date of the special meeting. Calls for any such meeting by any other than the President shall be presented to the Secretary in writing, including the business to be transacted and the signature of those requesting the call. A notice of the special meeting shall be placed in the paper tube of each residence prior to the special meeting. SECTION 4: To conduct a General or special Meeting and to vote for certain proposals, a simple show of hands by the majority of Association members in attendance shall suffice. All proposals will be discussed with Association members at the Association general meeting, Board meetings or any Special Meeting called under Section 3 of Article VIII of the By-Laws for the Spanish Ranch 1 Association. Article IX Amendments to the By-Laws

SECTION 1: Any member/resident of the Spanish Ranch 1 Association may submit a written recommendation for a change in the By-Laws. This information can be brought to the monthly Board meeting for discussion. These amendments will be voted on by written ballots at a specially called association meeting following a 30-day written notice of the proposed Amendments to the By-Laws. Publication of the Proposed Amendments to the Bylaws will constitute the 30-Day Notice.

Spanish Ranch 1 Association By-laws —Revised April 2011,

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