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1.

0 Detailed Counselling and Admission Process

1.1 Cn||ne keg|strat|on

• 1here wlll be Lhree rounds of counsellna ln Lhe currenL academlc vear.

• ln Lhls sLep, all candldaLes declared 'ellalble' on Lhe basls of !LL-2011 resulLs are
requlred Lo realsLer CNLINL Lhrouah lnLerneL (hLLp://www.nchm.n|c.|n) from places
convenlenL Lo Lhem durlna Lhe perlod prescrlbed for Lhe flrsL round counsellna. no
fresh realsLraLlons wlll be allowed durlna Lhe 2
nd
and 3
rd
rounds of counselllna.

1.2 Cn||ne Cho|ce 5ubm|ss|on Modu|e (Cand|dates shou|d subm|t cho|ce of Inst|tute
and noste| accommodat|on, |f requ|red):

ln Lhls sLep, all Lhe realsLered candldaLes would be permlLLed Lo exerclse Lhelr cholces of
lnsLlLuLes ln order of lndlvldual preferences. 1he candldaLes are also requlred Lo submlL
Lhe hosLel preferences aaalnsL each selecLed cholces. 1he procedure ls deLalled as alven
below:
• 1he procedure for exerclslna cholces and seeklna perLlnenL lnformaLlon ls aulded
Lhrouah approprlaLe messaaes and Labs on Lhe compuLer screen.
• As per Lhe ellalblllLv of Lhe candldaLe lnLerms of merlL and appllcable reservaLlon
crlLerla, cholces avallable Lo Lhe candldaLes comprlslna of llsL of lnsLlLuLlons wlll be
dlsplaved.
• CandldaLes can submlL as manv cholces as Lhev deslre ln Lhe order of lndlvldual
preference from Lhe llsL of avallable cholces.
• CandldaLes are permlLLed, lf Lhev so deslre, Lo chanae or re-order Lhelr cholces,
deleLe Lhelr earller submlLLed cholces and add new cholces anv number of Llmes Llll
Lhev lock Lhelr flnal cholces.
• Cnce Lhe cholces are locked bv Lhe candldaLes, Lhev would noL be allowed unlock
Lhem under anv clrcumsLances.

1.3 Mock Counse|||ng (1he who|e exerc|se |s a|med for fam|||ar|zat|on):

• 1he cholces submlLLed bv Lhe candldaLes would be consldered for processlna
Lowards seaL alloLmenL Lo provlde lnformaLlon on lndlcaLlve seaL LhaL could be
offered aL LhaL polnL of Llme. lf maxlmum number of candldaLes could submlL Lhelr
cholces, Lhe lndlcaLlon of Lhe seaL avallablllLv aL LhaL polnL of Llme would be Lendlna
Lowards acLual posslble cholce, whlch Lhe candldaLe could be offered.
• 1he lndlcaLlve seaL avallablllLv wlll be dlsplaved aL reaular lnLervals durlna Lhe mock
counsellna perlod on Lhe nCPM webslLe. CandldaLes are advlsed Lo vlslL Lhe nCPM
webslLe reaularlv for Lhls purpose.
• ulLlmaLelv, ln Lhe flnal alloLmenL of seaL, could be dlfferenL from Lhe seaL lndlcaLed
durlna Lhe mock counsellna round.

1.4 Cho|ce Lock|ng & Þr|nt|ng of Locked Cho|ces

• CandldaLes MuS1 lock Lhelr cholces onlv afLer Lhev have flnallzed Lhem buL, ln anv
case, before 3.00 ÞM of lasL daLe of Lhe counsellna perlod. 1he process of Lock|ng of
cho|ces wou|d |nvo|ve entry of password and requ|rement of conf|rmat|on of
|ock|ng of cho|ces a|ong w|th d|sp|ay of warn|ng message that Cho|ces once |ocked
can't be un|ocked. Accord|ng|y, cand|dates are requ|red to make sure that the|r
cho|ces are f|na| and then on|y they shou|d exerc|se cho|ce |ock|ng opt|on.
• AfLer Lhe cholces are locked, candldaLes wlll noL be able Lo chanae Lhelr cholces. A
prlnLable verslon of Lhe cholces alona wlLh Lhe Lerms and condlLlons aareed bv Lhe
candldaLes aL Lhe Llme of realsLraLlon, ls dlsplaved once Lhe cholces are locked.
CandldaLes musL Lake a prlnLouL (hard copv) of Lhe locked cholces, (whlch also
conLalns Lerms and condlLlons) slan lL and produce lL aL Lhe Llme of reporLlna Lo Lhe
Admlsslon CenLer.
• lf candldaLes fall Lo expllclLlv lock Lhelr cholces bv 3.00 ÞM on Lhe lasL daLe of
counsellna, the|r |ast saved cho|ces wou|d be automat|ca||y |ocked bv Lhe svsLem
afLer Lhls deadllne. CandldaLes are Lherefore sLronalv advlsed Lo lock Lhelr cholces
Lhemselves and secure a prlnLouL of Lhese locked cholces. 8ealsLered candldaLes
who do noL exerclse anv cholces or fall Lo save Lhem shall noL be consldered for seaL
alloLmenL. CandldaLes can loaln aaaln afLer locklna Lhe cholces, they can on|y see
the|r |ocked cho|ces but they can't be mod|f|ed or a|tered.

• NC1L: '5av|ng' a cho|ce |s NC1 the same as 'Lock|ng' |t. A cho|ce that |s on|y saved
but not |ocked can be retr|eved |ater on and mod|f|ed w|th|n the schedu|ed
counse||ng per|od and the mod|f|ed cho|ces are requ|red to be saved |f requ|red.
1he o|d cho|ces or ear||er mod|f|cat|ons cou|d be changed subsequent to |atest
sav|ng of cho|ces. 8ut the cho|ces, wh|ch are |ocked, cannot be mod|f|ed or saved
afresh.

1.5 5eat A||otment - Genera| ku|es

• uurlna Lhls sLep, Lhe cholces flnallv submlLLed and locked bv Lhe candldaLes would
be processed cenLrallv and seaLs are alloLLed ln Lhe order of merlL as per Al8 and
also on Lhe basls of appllcable reservaLlon crlLerla. 1he alloLmenL resulL would be
avallable on Lhe webslLe hLLp://nchm.nlc.ln alona wlLh downloadable provlslonal
alloLmenL leLLer Lhrouah respecLlve candldaLe's web lnLerface. 1here ls no provlslon
of sendlna Ind|v|dua| a||otment |etters to the cand|dates by post.
• CandldaLes who were alloLLed seaLs would have Lo personallv reporL Lo one of Lhe
Adm|ss|on Centers for the comp|et|on of adm|ss|on process dur|ng the |nd|cated
per|od. ln case of non-reporLlna bv a candldaLe aL Lhe admlsslon cenLre durlna Lhe
speclfled perlod of reporLlna, Lhe alloLLed seaL would be LreaLed as cancelled and
would be consldered for alloLmenL ln Lhe subsequenL rounds of counsellna. Non-
reportino condidotes wou/d not be considered for further rounds ond wou/d be out
of odmission process.
• lL ls proposed Lo carrv ouL seaL alloLmenL ln three rounds. ln Lhe first round, all Lhe
seaLs would be offered Lo Lhe candldaLes who would be alloLLed seaLs as per Lhelr
merlL and cholces submlLLed. ln Lhe second ond third rounds, seaLs wlll be alloLLed
aaalnsL Lhe avallable vacancles and also Lhe vlrLual vacancles (resulLanL vacancles on
accounL of uparadaLlon of cholces) aeneraLed durlna Lhe alloLmenL process due Lo
uparadaLlons or cancellaLlons.
• A candldaLe who ls offered a seaL under SC/ S1/ C8C caLeaorv and/or ÞP sub-
caLeaorv or kM shall be consldered for alloLmenL ln Cpen caLeaorv ln subsequenL
rounds sub[ecL Lo ellalblllLv and avallablllLv of vacanL seaLs ln Cpen caLeaorv.
• CandldaLes, who are wlLhdrawlna from Lhe counsellna process wlll noL be
consldered for subsequenL rounds of counselllna for seaL alloLmenL.
• 1he candldaLes, who are wlLhdrawlna from Lhe counsellna process, Lhelr fee would
be refunded as per Lhe rules admlsslble.

1.6 I|rst kound of A||otment

• 1he cholces locked bv Lhe candldaLes durlna maln counselllna, wlll be processed
cenLrallv aL Lhe end of Lhe flrsL round of counsellna and Lhe seaL alloLmenL resulL
would be publlshed on Lhe nCPMC1 counsellna webslLe. no lndlvldual alloLmenL
leLLers would be senL Lo candldaLes bv posL.
• CandldaLes who aoL seaL alloLmenLs are requlred Lo reporL Lo Lhe Admlsslon
CenLers, for Laklna provlslonal admlsslon durlna speclfled perlod.
• Cand|dates, who cou|d not report w|th|n the st|pu|ated per|od to the Adm|ss|on
Center on a||otment, their o//otted seot wou/d be conce//ed ond they wou/d not be
considered for seot o//otment in subseouent rounds. 1he seaLs Lhus falllna vacanL
would be consldered for alloLmenL ln Lhe subsequenL rounds.
• 4//otted condidotes ore reouired to report to the desionoted 4dmission centers.
5ubseouent octions /ike seot conce//otion & fee refund, the condidotes ore o/so
reouired to report to the some 4dmission center where provisiono/ odmission
token.
1.7 kemote Adm|ss|on process at Adm|ss|on Centres after gett|ng seat a||otment f|rst
t|me |n any round.

• 1he resulL of Lhe flrsL round of seaL alloLmenL would be dlsplaved on Lhe webslLe.
no lndlvldual alloLmenL leLLers would be senL Lo Lhe candldaLes bv posL. All Lhe
candldaLes who aeL an alloLmenL have Lo reporL Lo Lhe Adm|ss|on Centers w|th|n
the st|pu|ated per|od, follloo wblcb tbelt ollotteJ seot sboll stooJ coocelleJ. Also.
tbev woolJ oot be cooslJeteJ fot fottbet toooJs of seot ollotmeot.

• CandldaLes are requlred Lo produce all Lhe relevanL cerLlflcaLes ln orlalnal for
verlflcaLlon and a slaned prlnLouL of locked cholces when Lhev reporL Lo Lhe
Admlsslon CenLer and also brlna a slnale uemand urafL of ks. 38550/- (8s. 1000/- as
counselllna fee (non-refundable) and Lhe balance amounL of 1
sL
semesLer fees of 8s.
37330/-) aL Lhe Llme of reporLlna. 1he demand drafL should be drawn ln favor of
ºNCnM&C1, No|da", pavable aL nolda/uelhl.

• lurLher, candldaLes are requlred Lo exerclse opLlon for Lhe parLlclpaLlon ln Lhe
subsequenL rounds of Lhe counsellna. 1hese candldaLes are also requlred Lo slan a
declaraLlon LhaL ln Lhe evenL of alloLmenL of a seaL ln Lhe subsequenL rounds, Lhelr
earller alloLLed seaL would be auLomaLlcallv cancelled and Lhe cancelled seaL would
be offered Lo Lhe candldaLe nexL ln Lhe merlL who mlahL have souahL LhaL seaL
Lhrouah hls/her earller submlLLed cholces.

• ln case Lhe candldaLes have exerclsed opLlon ln Lhe neaaLlve (for no-uparadaLlon),
Lhev would reLaln earller alloLLed seaL and would noL be consldered for seaL
alloLmenL ln Lhe subsequenL rounds of counsellna.

• A provlslonal admlsslon leLLer, conLalnlna, seaL alloLmenL deLalls of lnsLlLuLe,
personal daLa, hosLel alloLmenL, lf anv, fee pald and wllllnaness opLlon exerclsed for
uparadaLlon, wlll be lssued Lo Lhe candldaLes aL Lhe Admlsslon CenLer afLer
verlflcaLlon of documenLs and deposlLlon of fee oLherwlse alloLLed seaL wlll be
auLomaLlcallv aeLs cancelled and candldaLes mav be made ellalble for furLher rounds
of counselllna lf found sulLable.

• CandldaLes, who aeL Lhelr seaL alloLmenL for Lhe flrsL Llme ln anv of Lhe Lhree rounds
of alloLmenL, wlll reporL Lo Lhe Admlsslon CenLers durlna Lhe respecLlve reporLlna
perlods and noL Lo Lhelr AlloLLed lnsLlLuLes. 8eporLlna bv candldaLes aL acLual
alloLLed lnsLlLuLlons would be afLer Lhe Lhree rounds of counsellna and before Lhe
sLarL of Lhe classes.

1.8 5econd kound of Counse|||ng

• no fresh realsLraLlons would be allowed.
• Lllalble (as lndlcaLed below) candldaLes could be allowed Lo modlfv Lhelr earller
submlLLed cholces, lf Lhev deslre. CLherwlse earller submlLLed cholces would be
consldered for seaL alloLmenL auLomaLlcallv bv Lhe svsLem.
• Cand|dates' L||g|b|||ty:
o Group-I: 8ealsLered candldaLes who are noL alloLLed anv seaL ln Lhe flrsL round
of seaL alloLmenL. 1hese candldaLes are permlLLed Lo chanae Lhelr earller
submlLLed cholces Lhrouah lnLerneL. ln case of candldaLes, who are noL
submlLLlna fresh cholces, Lhelr cholces submlLLed durlna Lhe flrsL round of
counsellna would be consldered for seaL alloLmenL.
o Group-II: CandldaLes who have been alloLLed a seaL ln Lhe flrsL round of
counselllna and on reporLlna Lhelr alloLLed seaL has been cancelled due Lo non-
fulflllmenL of ellalblllLv crlLerla. Such candldaLes are ellalble for fresh cholce
submlsslon Lhrouah lnLerneL. ln case, candldaLes, who could noL submlL fresh
cholces, Lhelr cholces submlLLed durlna Lhe flrsL round of counsellna would be
consldered for seaL alloLmenL as per Lhe acLual caLeaorv.
o Group-III: CandldaLes who have been alloLLed a seaL ln Lhe flrsL round of
counselllna and reporLed aL Lhe Admlsslon cenLre and compleLed formallLles of
admlsslon, and also submlLLed wllllnaness for uparadaLlon ln afflrmlLv. 1hese
candldaLes can modlfv Lhelr cholces Lhrouah lnLerneL or Lhelr earller submlLLed
cholces would be consldered for uparadaLlon auLomaLlcallv bv Lhe svsLem
durlna Lhe second round of alloLmenL.
o Group-IV: CandldaLes who have been alloLLed a seaL ln Lhe flrsL round of
counselllna and reporLed aL Lhe Admlsslon cenLre and compleLed formallLles of
admlsslon, and also submlLLed wllllnaness for uparadaLlon ln neaaLlve, Lhese
candldaLes would noL be allowed Lo submlL fresh cholces and Lhelr earller
alloLLed seaL would be reLalned.

• 1he cholces LhaL wlll be submlLLed bv Lhese candldaLes (belonalna Lo whlchever
aroup) wlll be processed cenLrallv and Lhe seaL alloLmenL resulL would be made
avallable on Lhe webslLe.

• CandldaLes of Group - I & II, who aeL a seaL alloLmenL ln Lhls round are requlred Lo
reporL Lo an Admlsslon CenLer for provlslonal admlsslon durlna Lhe speclfled perlod
falllna whlch Lhelr alloLLed seaL would sLand auLomaLlcallv cancelled and these
cand|dates wou|d not be cons|dered |n subsequent rounds of counse|||ng. 1he
reporLlna procedure aL Lhe Admlsslon CenLer for provlslonal admlsslon ls alven ln
SecLlon 1.7.
• CandldaLes of Group - III, mav aeL a seaL of hlaher preferred cholce or Lhelr
prevlouslv alloLLed seaL ls reLalned. Such candldaLes are noL requlred Lo reporL for
admlsslon.
• CandldaLes of Group - IV, Lhelr prevlouslv alloLLed seaL shall remaln unchanaed.
Such candldaLes are noL requlred Lo reporL anv admlsslon cenLre.

1.9 1h|rd kound of counse|||ng

• no cholce submlsslon ln 3
rd
round of counselllna
• Cnlv Lhe cholces of prevlous round wlll be processed ln 3
rd
round of counselllna.
• SeaL alloLmenL procedure wlll be as follows:

SLep 1: AlloLmenL Lo all ellalble candldaLes as per lnlLlal approved process aaalnsL vacancles
of seaLs avallable before Lhe sLarL of 3
rd
round of alloLmenL and oLher vlrLual
vacancles aeL added durlna Lhe alloLmenL process (due Lo uparadaLlon of seaLs)

SLep 2: AfLer successful compleLlon of sLep 1, Lhe vacancles avallable aaalnsL C8-ÞP would
be converLed Lo CÞ-ÞP Lhus maklna all C8-ÞP seaLs Lo zero. Aaaln, SLep 1 would
be repeaLed for alloLmenL of Lhe seaLs aaalnsL Lhe resulLanL vacancles arlslna due
Lo converslon of C8-ÞP Lo CÞ-ÞP caLeaorles seaLs.

SLep 3: AfLer successful compleLlon of sLep 2, Lhe vacancles avallable aaalnsL resL of Lhe ÞP
seaLs would be converLed Lo Lhe respecLlve parenL caLeaorles vlz., CÞ-ÞP Lo CÞ,
SC-ÞP Lo SC and S1-ÞP Lo S1 maklna all respecLlve ÞP seaLs Lo zero.

SLep 4: Aaaln, SLep 1 would be repeaLed for alloLmenL of Lhe seaLs aaalnsL Lhe resulLanL
vacancles arlslna due Lo converslon of ÞP Lo respecLlve parenL caLeaorles seaLs. ln
case, durlna Lhe seaL alloLmenL process, lf anv ÞP seaL aeLs vacanL durlna
uparadaLlon, Lhose seaLs would remaln vacanL ln ÞP caLeaorv lLself and would noL
be consldered for alloLmenL.

SLep 3: AfLer successful compleLlon of sLep 4, Lhe vacancles avallable aaalnsL C8C would be
converLed Lo Lhe CÞ caLeaorv vlz., C8C Lo CÞ, Lhus maklna all C8C seaLs Lo zero.

SLep 6: Aaaln, SLep 1 would be repeaLed for alloLmenL of Lhe seaLs aaalnsL Lhe resulLanL
vacancles arlslna due Lo converslon of C8C Lo CÞ caLeaorv seaLs. ln case, durlna
Lhe seaL alloLmenL process, lf anv of Lhe C8C seaLs aeLs vacanL durlna uparadaLlon
Lhose seaLs would remaln vacanL ln C8C caLeaorv lLself and would noL be
consldered for alloLmenL.
noste| 5eat A||otment Þrocedure

1he process adopLed ln SLep 1 Lo SLep 6 of Lhe above would be repeaLed for PosLel SeaL
AlloLmenL also afLer compleLlon of sLep 6 Lo Lhe flnal llsL of alloLLed candldaLes as per
avallablllLv of hosLel seaLs.

1.10 Þhys|ca| keport|ng at A||otted Inst|tute

• All candldaLes who have Laken provlslonal admlsslon ln round 1, 2 or 3 of seaL
alloLmenLs, wlll have Lo reporL flnallv aL Lhe AlloLLed lnsLlLuLlon as per Lhe schedule.
• All Þls wlll updaLe onllne reporLlna sLaLus Lo nlC, wlLh whlch Admlsslon process wlll
be closed.
1.11 Consequences of Not keport|ng to the Adm|ss|on Center

1he alloLmenL of seaLs Lo candldaLes who could noL reporL wlLhln Lhe sLlpulaLed perlod
Lo Lhe Admlsslon CenLer would be cancelled and Lhese candldaLes would noL be
consldered for seaL alloLmenL ln subsequenL rounds.

1.12 Norms for updat|ng Cand|date's persona| data
uurlna Cnllne 8ealsLraLlon process, ellalble candldaLes can updaLe Lhelr personal
lnformaLlon ln Lhe followlna wavs:
CaLeaorv can be chanaed from (SC/S1/C8C) Lo Cpen buL vlce versa ls noL allowed.
Sub CaLeaorv (ÞP) can be chanaed from ?es Lo no, buL vlce versa ls noL allowed.
kashmlrl MlaranLs (kM) can be chanaed from ?es Lo no, buL vlce versa ls noL
allowed.
Chanae of aender ls permlLLed.
Any change |n the cand|date's name, mother's name, father's name and date of
b|rth sha|| not be perm|tted through th|s |nterface.

1.13 W|thdrawa| of A||otted 5eats and kefund ku|e

• CandldaLes can wlLhdraw from counsellna durlna Lhe speclfled perlod and Lhev wlll
be enLlLled for refund as alven ln Lhe Lable below:
• CandldaLes, who Lake provlslonal admlsslon bv reporLlna aL an Admlsslon CenLer
and wanL Lo cancel Lhelr alloLLed seaL and seek Lhe refund of fee, wlll have Lo
personallv reporL for wlLhdrawal and refund aL Lhe same Admlsslon CenLer (where
provlslonal admlsslon was obLalned) as per alven schedule as under.
• 1he candldaLe wlll recelve 30° of Lhe 1
sL
semesLer fee from nCPMC1 afLer
submlsslon of Lhelr clalm ln wrlLlna ln Admlsslon CenLre as per deLalls alven below
• An amounL of 8s.1000/- Lowards counsellna fee ls noL refundable.


W|thdrawa| and kefund of fee
kound Durat|on kefundab|e amount
AfLer 1
sL
round 14
Lh
- 17
Lh
!une, 2011 8s.20,023/- (30° of 1
sL
semesLer fee
and cauLlon monev)
AfLer 2
nd
round 23
Lh
- 28
Lh
!une, 2011
LxcepL 26
Lh
!une,
2011
8s.20,023/- (30° of 1
sL
semesLer fee
and cauLlon monev)
AfLer 3
rd
round noL [oln aL lnsLlLuLe 8s.2300/- (cauLlon monev onlv)


The fee shall be refunded through Draft within a period of 45 days from the date of
commencement of the academic session.

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+ % + + % " !2 1 # 1 ! #! 1 ! ! • • ? @ * * ! @ D < 2 D E ( A ' & .. !! ! 5 5 2$ "2 C 4 2$ "2 C 4 5 2 $ " 4 * The fee shall be refunded through Draft within a period of 45 days from the date of commencement of the academic session.+ 2 / 0 & ? • • + + ) % % # * ) * % 4 % 2 C * + * 5 $ % & +. .