HEBEI SAMLL CITIES AND TOWNS DEVELOPMENT DEMONSTRATION PROJECT (Loan 2574- PRC) Knowledge and Innovation Support
for ADB’s Water Financing Program RETA 6498 Pilot and Demonstration Activity for PRC: Pilot Implementation of School and Community-Based Information and Education Program for Water and Sanitation in Zhengding County
INCEPTION & MIDTERM REPORT
Prepared by Hebei Small Cities and Towns Development Demonstration Sector Project Management Office
July and November 2010
Table of Contents
Inception Report……………………………………………….3 Midterm Report…………………………………………….....21
Prepared by Hebei Small Cities and Towns Development Demonstration Sector Project Management Office
Abbreviations and Acronyms ADB EA HSCTDDP Asian Development Bank Executive Agency Hebei Small Cities and Towns Development Demonstration Project HPMO IA LOA PDA PPTA PRCM SOE WFPF ZPMO Hebei Project Management Office Implementing Agency Letter of Agreement Pilot Demonstration Activity Project preparatory technical assistance (PPTA) People’s Republic of China Mission Statement of Expenditure Water Financing Partnership Facility (WFPF) Zhengding Project Management Office
Table of Contents
1 Introduction...................................................................................………..6 1.1 Project Context ............................................................................... ……6 1.2 Scopes and Objectives of PDA……………………………………………..6 1.3 Expected Outputs, Results and Measurable Indicators..........................7 1.4 Preparation of Inception Report………………………………………........8 2 Project Management and Monitoring Structure..........................................8 2.1 Recruitment and Mobilization of Consultants..........................................8 2.2 Project Management Structure ..............................................................9 2.3 Reporting ......................................................................................... ....10 2.4 Fund Control .................................................................... ………….10 3 Proposed Approach and Implementation of PDA………………………….11 3.1 General Approach..................................................................................11 3.2 Proposed Working plan....................................................................... .12
Annex A Annex B Annex C Annex D
People Met during Site Visiting…………………………………….14 Term of Reference………………………………..…………………15 Implementation Schedule…………………………………………..18 Detailed Cost…………………………………………………………19
1 Introduction 1.1 Project Context Hebei Small Cities and Towns Development Demonstration Project
(HSCTDDP) funded by Asian Development Project (ADB) has become effective on March 17, 2010. The total investment of HSCTDDP is estimated at about 235.9 million dollars, of which 100 million dollars is a loan from ADB’s ordinary capital resources. HSCTDDP intends to improve urban environment in ten small cities and towns of the Province by providing basic urban infrastructure and municipal services for water supply, wastewater treatment and solid waste management, heating supply and river rehabilitation. A special feature of HSCTDDP is the inclusion of community-based urban environment program on top of the main loan. Pilot Demonstration Activity (PDA) under Water Financing Partnership Facility (WFPF) was one of the community based program proposed during project preparatory technical assistance (PPTA) stage at an amount of 50,000 dollars, which will contribute to further environment improvement by enhancing the public awareness and better understanding of the linkage between protecting environment and
maintenance of good health in the selected project location. Zhengding, a subproject county of HSCTDDP, was identified as the project location for implementation of this PDA on the ground that the county, a well known historic town, has its demonstration effect in terms of community support to the management and sustainability of project facilities constructed under HSCTDDP through a series of thoughtful designed school and community based education programs.
Letter of Agreement of (LOA) for PDA was signed by ADB and Zhengding Project Management Office (ZPMO) on the 13th of April 2010, and amended on June 2, 2010 in relation to fund transfer arrangement due to local policy constraint in terms of foreign currency conversion. The implementation involved a time frame of one year beginning the signing of agreement and submission of inception report.
1.2 Objectives and Scopes of PDA
The primary objective of Zhengding PDA is to promote environmental awareness in water supply and sanitation projects through advocacy, information and education, training and capacity development of local communities and local governments. Specifically, it aims to build capacities of communities and schools in order to facilitate change in behavior and attitude among people, and promote better understanding of the linkage between protecting the environment and maintenance of good health.
The scope of the project covers the following activities: (i) develop and/or adapting water, sanitation and hygiene related environmental education program for children and local communities; (ii) conduct water and sanitation education program for children and local communities; (iii) training of formal and non-formal educators and community leaders (men and women) to form a core of trainers in water, sanitation, and hygiene education; (iv) produce documentation such as leaflets, brochures, billboards, and video for public awareness and education programs; (v) drawing competition as part of the “World Water Day” for children of age 6-12 years old; and (vi) minor rehabilitation of water and sanitation facilities in 5 selected schools.
Expected Outputs, Outcomes and Measurable Indicators
Outputs The output of the PDA will be two fold (i) increased awareness of children from five selected schools and communities surrounding the school on public hygiene, water conservation and sanitation; and (ii) minor rehabilitation of water and sanitation facilities in 5 selected schools. Outcomes The outcome will be increased awareness of urban residents on hygiene, public health and environmental aspect related to water conservation and sanitation. Measurable Indicators
Production of teaching and promotional materials, including brochures,
video, and billboards, calendar from the drawing competition on water and sanitation programs; (ii) (iii) Rehabilitation of toilets in five schools; 2,500 children from grades 1-9 are aware of hygiene and sanitation program; (iv) 100 parents, teachers and community leaders trained on water, sanitation and hygiene education.
Preparation of Inception Report
This report constitutes the Inception Report as per the LOA, it was prepared on the basis of findings from the mission to Zhengding in combination with available information. In particular, the report enumerates background information, management structure, coordination and monitoring of activities, detailed work plan, cost estimation and reporting system towards undertaking of the project activities.
2. Project Management and Monitoring Structure 2.1 Recruitment and Mobilization of Consultants As soon as the LOA was signed on the 13th of April 2010, the selection process of consultants began by using individual consultants selection method consistent with Guidelines on the use of Consultants by ADB and its Borrowers dated February 2007.
The consultants were mobilized in the mid of June 2010 upon the approval obtained from ADB. Both HPMO and ZPMO have made available to the consultants necessary administrative arrangements including support staff as well as relevant information and data.
The initial tasks undertaken by the Consultants include review of project documents followed by a site visit to Zhengding county, where a series of interviews and meetings with HPMO, ZPMO and the relevant agencies were conducted, a list of people met by the consultants are included in annex A of
this report. 2.2 Project Management Structure The implementation arrangement of this PDA follows closely the project management structure of the main loan (HSCTDDP), i.e. HPMO will be the executing agency (EA) for the PDA project responsible for oversight and coordination of implementation, and ZPMO will be the implementing agency (IA) and therefore will undertake and manage the project’s day-to-day activities. The two consultants commissioned will work separately to focus on their own professional areas, while also working together to produce the joint outputs of PDA. Importantly, they will work very closely and coordinate their activities and outputs with HPMO, ZPMO and other the relevant agencies and stakeholders for the completion of their outputs as stipulated in the TOR.
It is proposed that the above involving parties ( refer to table 1 for the detailed information) will meet regularly to discuss the implementation for this project, progress achieved and address special issues as they arise. The timetable of activities was also discussed and agreed upon (Annex C).
Table 1: Key Members Involved in the PDA Project: Organization Name Title
J. Senior Specialist Director
Wu Jianming Xu Wei Wu Zhigang Chen Li
Deputy Director Senior Engineer Project Officer Director Deputy Manager, HCSWTP Water/Sanitation Specialist Medium Specialist
An Zhiqing Cao Yuan Wei Yong
Xi Biao Jiao Yuguang
2.3 Reporting The reporting schedule as required in LOA is as follows: i) Inception Report: it is required in LOA that the inception report be submitted two weeks or no later than one month after signing of the Letter of Agreement, however, the slow process of consultant selection and the amendment of LOA led to the delayed mobilization of consultants, therefore, the submission of inception report postponed to the late July. ii) Mid-term Report: Financial and Technical, to be submitted within six (6) months after the start of the PDA; iii) Final Report: Financial and Technical, to be submitted within 30 days after completion of the PDA. This will present all findings and recommendations based on the experience gained in implementation of this PDA project.
Fund Control and Procurement Activity
According to original LOA, PDA funds would be disbursed to ZPMO’s account in US dollars directly, however, due to the constraint of current foreign exchange management system in the Province, the IA is unable to convert US dollars transferred from ADB into Chinese currency at its account. Therefore, after consultation with ADB PRCM and ADB headquarter in Manila, it is finally decided that fund will be disbursed in RMB to IA’s Account through PRCM’s imprest account. The amended disbursement schedule in LOA is as follows: •
Upon signing of this Letter of Agreement
Upon submission and ADB’s acceptance and confirmation of the Inception Report, and the SOE Upon submission and ADB’s acceptance and confirmation of the Mid-Term Progress Report and SOE Upon submission and ADB’s acceptance of the
Chinese Yuan equivalent of $10,000 Chinese Yuan equivalent of $15,000 Chinese Yuan equivalent of $15,000 Chinese Yuan
Project Completion Report, and the final SOE
equivalent of $10,000
The specific financial management are handled by the accounting staff of ZPMO, whereas HPMO will provide continuous support during the life of the project in terms of financial control, reviewing SOE and supporting documents such as invoices and receipts, etc. and assisting in submission of required reports to ADB for review and approval. Up to this reporting period, it was told that the Advance of $10,000 had been transferred to the imprest account, ADB Beijing Office from ADB Headquarter, but yet to the account of IA.
With respect to procurement activities under PDA, up to this inception report point, two specialists were recruited by using individual consultant selection method, with two service agreements signed on the 11th of June 2010 between HPMO and the Water/Sanitation specialist as well as media specialist with fees at amount of USD 9,300, and USD 4,700 respectively. In addition, for other spending items included in the cost estimation, i.e. i) rehabilitation of 5 school toilets ( covering the design, implementation, and construction materials) ; ii) translation service for information and education program iii) production of materials for billboard, brochures, etc. will be procured through Shopping method consistent with ADB procurement guideline.
Proposed Approach and Implementation of PDA
3.1 General Approach The proposed approach to implementation is tasks (activities) -oriented in nature based on careful study and design and the tasks will be taken in chronological order, starting with the desk review of available information. Specifically, the implementation will be accomplished in four stages i.e. inception, planning, implementation and completion. The first stage will involve review of information (first or second hand information, published and unpublished reports) and diagnostic studies on site ( through site visiting, interview or meetings), the second stage involves thoughtful planning, and
based on which actual implementation, the third stage, will be taken place. The last stage is the completion of project by summarizing all the findings and recommendation in the form of final report. 3.2 Proposed Implementation Plan This section describes the work plan towards undertaking each of the activities stated in section 1.2 and 1.3 above. The implementation will generally fall into following steps and the timing of each set of activities is shown in the chart in annex 2:
Step One : Inception As a kick off activity, an inception mission was fielded to Zhengding where initial discussions regarding the general approach, relevant procedures and implementation plan were extensively held among consultants, HPMO,ZPMO, and other relevant agencies or parties; in the meanwhile, thorough desk study of relevant documentation were conducted. This phase is completed with the delivery of this inception report.
Step Two : Planning Based on the discussions and findings of inception phase, the tasks for the planning stage includes: a) a water, sanitation and hygiene related environmental education program will be developed ; b) five school locations where rehabilitation of toilets to be implemented will be finally decided and cost estimation are made. The selection principle of locations is generally discussed and agreed upon during inception mission given the consideration of dissemination effect of project: 1) age spread: one kindergarten, three primary schools and one middle school are selected; 2) student source: when selecting primary school and middle school, the source of students from a mixture of urban and rural families is preferred. c) Two school communities with prioritization for environmental education will be selected with a view to representing communities of poor hygiene situations, thus with a urgent need to increase the awareness of the linkage between
protecting environment and maintenance of good health. d) Identification of core trainers with the help of community leaders and local education department.
Step Three : Implementation During this implementation phase, major activities include: Training I) First batch: training of core trainers, about 20 people will be trained, including community leaders, school management, responsible person from local health department, representatives from local media, among which female trainers will take 50 % or more.
ii) The following batches: when core trainers complete their trainings, they will return to their institutions or communities to organize and conduct training under the supervision of water/Sanitation specialist. The handouts of training, name of participants will be provided and the activities will be monitored . The total number of trainee will be 2600 or more (about 2500 students and 100 parents).
Production of dissemination materials iii) produce leaflets, brochures, billboards, and video for public awareness and education programs. iv) disseminate above documentation or install billboards to selected schools and communities or public places. v) with the help of local educational department, organize a drawing
competition as part of the “World Water Day” for 250 children at age of 6-12 years old. Construction vi) rehabilitating of toilets in selected schools will be based on “Urban Public Toilet Sanitation Standard ( GB/T17217) Step 4 : Preparation of Final Report Based on the results of the above steps, a completion report will be developed and submit to ADB.
Annex A Name Wu Jianming
List of Key Persons Met Organization Position Held Hebei Project Director Management Office Hebei Project Deputy Director Management Office Hebei Project Project Official Management Office Media Specialist Water and Sanitation Specialist Zhengding PMO Project Manager Zhengding Section Chief Finance Bureau Zhengding Urban Deputy Director Management Bureau Zhengding Section Chif Education Bureau
Telephone No. 0311-87039631
Jiao Yuguang Xi Biao
Wei Yong Cao Yuan Yu Yuexia
13171560409 13001899579 13081062318
Annex B RETA 6498: Water Financing Partnership Facility Knowledge and Innovation Support for ADB’s Water Financing Program
Terms of Reference for Water and Sanitation Specialist and Media Specialist for Pilot Implementation of School and Community-Based Information and Education Program for Water and Sanitation in Zhengding County EA: HPMO I A: Zhengding Project Management Office PDA Start Date: 15 March 2010 Activity End Date: 15 March 2011 1. Objective: The objective of this PDA is to promote environmental awareness in water supply and sanitation projects through advocacy, information and education, training and capacity development of local communities and local governments. Specifically, it aims to build capacities of communities and schools in order to facilitate change in behavior and attitude among people, and promote better understanding of the linkage between protecting the environment and maintenance of good health. 2. Scope and location of Work / Description of Activities: The Pilot Demonstration Activity (PDA) will be implemented in Hebei province in Zhengding county, covering about five schools or communities. The scope of the project covers the following activities: (i) develop and/or adapting water, sanitation and hygiene related environmental education program for children and local communities; (ii) conduct water and sanitation education program for children and local communities; (iii) training of formal and non-formal educators and community leaders (men and women) to form a core of trainers in water, sanitation, and hygiene education; (iv) produce documentation such as leaflets, brochures, billboards, and video for public awareness and education programs; (v) drawing competition as part of the “World Water Day” for children of age 6-12 years old; (vi) minor rehabilitation of water and sanitation facilities in 5 selected schools.
The IEC program will be piloted in more populated urban villages with the poorest sanitation condition. There are no existing IEC programs by Hebei provincial government and by PRC. This PDA will directly support the ADB loan on Small Cities and Towns Development Demonstration Sector Project. The proposed scope is on environmental sanitation, including awareness of the extent of pollution and clean-up of public water bodies. There is a need to integrate sanitation practices with related river and ground water pollution which is happening in the province. If the villages/communities will be taught particularly in the poorer areas part of the project area then village committees can replicate the program in similar villages. Criteria that can be used to review the success of the progress include: (i) commitment of the village to continue on replicating to communities (other than the pilot) with target dates set and target households; (ii) establishment of a system in place for the village on improving sanitation practices; and (iii) setting up of a monitoring system in place to coordinate with the village, town, and even city level to ensure that the program is successfully replicated. 3. Implementation Schedule and Institutional Management Arrangements The PDA will be implemented for a period of one (1) year starting from March 2010 to February 2011. Hebei provincial government will be the executing agency for the Small Cities and Towns Environmental Improvement Project (SCEIP). The Zhengding project management office (ZPMO) will be the implementing agency for the SCEIP and will undertake and manage the project’s day-to-day activities. This implementation arrangement follows closely the project management of the main loan (the Project). The SCEIP will work very closely with parent/teachers associations, school management committees, opinion leaders, women organizations, youth groups, business communities, and others. ZPMO is an implementing agency for the ADB loan on Small Cities and Towns Development Demonstration Sector Project (the Project). In Zhengding county, the Project will build public toilets and sanitation facilities throughout the county. During the project preparatory technical assistance stage, the ZPMO staffs have been trained by consultants and ADB staff on financial, engineering, procurement, economic, and social aspects of the Project. 4. Expected Results (outputs/outcomes/effects/impacts):
Outputs The output of the PDA will be twofold (i) increased awareness of children from five selected schools and communities surrounding the school on public hygiene, water conservation and sanitation; and (ii) minor rehabilitation of water and sanitation facilities in 5 selected schools. Outcomes The outcome will be increased awareness of urban residents on hygiene, public health and environmental aspect related to water conservation and sanitation, Impacts The impact is improved public health and quality of life for urban residents in Zhengding county of Hebei province. 5. Measurable Performance Indicators • Production of teaching and promotional materials, including brochures, video, and billboards, calendar from the drawing competition on water and sanitation programs; • Rehabilitation of toilets in five schools; • 2,500 children from grades 1-9 are aware of hygiene and sanitation program; and • 100 parents, teachers and community leaders trained on water, sanitation and hygiene education. 6. Stakeholders Participation: The SCEIP activities will engage beneficiaries i.e., children, parents, teachers, community leaders (men and women) and facilitate collaboration among local government institutions to design and implement water and sanitation hygiene program and formulate effective measures to sustain health benefits from the Project. 7. Scope for Replication and Dissemination The potential for PDA replication will be high and significant. After demonstrating this pilot activity, the lessons and good practices will be replicated in the other counties and cities of Hebei province. Potential for wider dissemination and replication will be explored for future water supply, wastewater management and solid waste management projects in PRC and other DMCs, which have similar water and sanitation problems. Lessons learned will also be disseminated through ADB’s water and social development i.e., community-driven development websites.
Annex C: IMPLEMENTATION SCHEDULE IMPLEMENTATION SCHEDULE Activity 2010 1 2 3 4 5 6 7 8 9 10 Develop water, sanitation and hygiene related environmental education program for children and local communities - Conduct site visits and identify the communities that will be prioritized for environmental education Determine detailed scope of environmental education program Training of formal and non-formal educators and community leaders (men and women) to form a core of trainers - Identify potential educators and community leader to form core of trainers Conduct water and sanitation education program for children and local communities Produce documentation of dissemination materials for public awareness and education programs. - Preparation of leaflets, brochures, billboards, and video Drawing competition as part of the “World Water Day” for children of age 6-12 years old. Minor rehabilitation of water and sanitation facilities in 5 selected schools. Identify the sanitation facilities/toilets and determine the cost - Rehabilitation of poor sanitation facilities
11 1 2
Annex D: RETA 6498:
Water Financing Partnership Facility Knowledge and Innovation Support for ADB’s Water Financing Program PILOT AND DEMONSTRATION ACTIVITY
PRC: Pilot Implementation of School and Community-Based Information and Education Program for Water and Sanitation in Zhengding County COST ESTIMATES Expenditures 1. Consultants/Specialists Services and relate expenses - 2 person-months of national consultant specialized in community water and sanitation program(including travel costs and per diem); - 1 person month of media specialist to develop brochures, billboard, and training materials for children and adults on water and sanitation hygiene program(including travel costs and per diem) 2. Service Contractors such as translator, assistant researcher, secretary, etc. - Minor rehabilitation of 5 school toilets (@ $4,000) - Translator for information and education program - Production of materials for video, billboards, and IEP brochures, and calendar, and art competition 3. Training of trainers for parents, teachers, and community leaders in five schools and communities. - Four training of trainers for 100 participants (20 from each communities) for cost of venue and food, etc. 4. Purchase and/or rent of office equipment and supplies for direct use by the project 5. Rental and associated costs for office space 6. Other costs such as reports and communication Total EA = executing agency, IA = implementing agency. Note: Contingency is not allowed. Amount ($) 9,300
20,000 2,000 10,000
In-kind contribution from EA and IA In-kind contribution from EA and IA In-kind contribution from EA and IA 50,000
Mid-term Progress Report
Prepared by Hebei Small Cities and Towns Development Demonstration Sector Project Management Office
Abbreviations and Acronyms
ADB BOQ EA HSCTDDP HPMO HPDH IA LOA PDA PPTA PRCM SOE TOT WFPF ZEB ZFB ZPMO ZUMB
Asian Development Bank Bill of Quantities Executive Agency Hebei Small Cities and Towns Development Demonstration Project Hebei Project Management Office Hebei Provincial Department of Health Implementing Agency Letter of Agreement Pilot Demonstration Activity Project Preparatory Technical Assistance (PPTA) People’s Republic of China Mission Statement of Expenditure Training of Trainers Water Financing Partnership Facility (WFPF) Zhengding Education Bureau Zhengding Finance Bureau Zhengding Project Management Office Zhengding Urban Management Bureau
Table of Contents 1. Introduction………………………………………………………………. 24 1.1 Overview………………………………………………………………25 1.2 Background……………………………………………………………25 2. 2.2. 3. Project Components and Activities………………………………………25 Development and Implementation of Education Program…………...........25 2.3. Rehabilitation of School Sanitation Facilities………………………..25 Implementation Arrangements…………………………………………....25 3.1 Executing and Implementing Agency………………………………...25 3.2 Technical Support…………………………………………………......26 3.3 Coordinating Scheme and Strategies for Implementation………..…...27 3.3.1 Coordinating Scheme…………………………………………….…...27 3.3.2 Strategies for Implementation…………………………………….….27 4. Approach and Methodology……………………………………………..28 4.1 Rehabilitation of School Toilets………………………………..……..28 4.2 Development and Implementation of Education Program……….…..28 5. Descriptions of Project Activities and Outputs to Date..........................28 5.1 Selection of Five Schools for Rehabilitation and Education…….…..28 5.2 Progress of Rehabilitation Project………………………………..….29 5.2.1 Procurement Procedures……………………………………………..30 5.2.2 Rehabilitation of Toilets……………………………………………..31 5.2.3 Status of Toilets before and after Rehabilitation………………….…32 5.3 Progress of Education Program …………………………………….33
5.3.1 Baseline Survey………………………………………………….….33 18.104.22.168 Findings of Baseline Survey……………………………………....37 5.3.2 Training……………………………………………………………....38 22.214.171.124 Development of Training Plan…………………………………..…38 126.96.36.199 Training of Trainers………………………………………………...39 6. Next Stage Activities……………………………………………………….42
7． Updated Project Cost…………………………………………………......42
Annexes Annex A Photo Documentation of Rehabilitation Works Annex B Input of Consultants (Between July and end of November 2010) Annex C Lowest Evaluated Price and Bill of Quantities (RMB Yuan) Annex D Results of Baseline Survey for School Management and Teachers Annex E(1) Results of Baseline Survey for Students Annex E(2) Results of Baseline Survey for Parents List of Boxes and Tables Box 1: Baseline Survey for School Management and Teachers Box 2: Water and Sanitation Knowledge Survey for Students and Their Parents Table 1: Key Members Involved in the PDA Project Table 2: List of Consultants Table 3. Key Member Involved in Co-ordination Team Table 4: Number of Beneficiaries of Each School and Rationale for Selection Table 5: Bidders and Quotations Table 6: Number and Percentage of teachers Surveyed in each school Table 7: Number and Percentage of Students and Parents surveyed in each school Table 8: Updated Project Cost
1. Introduction 1.1 Overview This Mid-term Progress Report summarizes the activities and outputs of the PDA over the last three months since the Inception Report in two areas: in rehabilitation of toilets in selected schools and in developing and implementing water and hygiene related education programs. Some missing elements of the Inception Report that have been pointed out by ADB project officer are also addressed in this report. Lastly the report outlines main activities to be undertaken before project completion. 1.2 Background In March 2010 ADB provided a loan to Hebei Small Cities and Towns Development Demonstration Project (HSCTDDP) with the objective to improve urban environment in ten small cities and towns of the Province by providing basic urban infrastructure and municipal services for water supply, wastewater treatment, solid waste management, heating supply and river rehabilitation. The total investment of HSCTDDP is estimated at about 235.9 million dollars, of which 100 million dollars is a loan from ADB’s ordinary capital resources. Given the importance of behavior change and improved understanding of water related hygiene knowledge of people in maximizing the environmental benefits of HSCTDDP, a Pilot and Demonstration Activity (PDA) under Water Financing Partnership Facility (WFPF), through RETA 6498 to carry out a school-based information and education program on water and sanitation was proposed during project preparatory technical assistance (PPTA) stage. The overall goal of this PDA is to further improve environment by enhancing the public awareness and better understanding of the linkage between protecting environment and maintenance of good health in the selected project location. Zhengding, a subproject county of HSCTDDP, was identified as the project location for implementation of this PDA on the basis of it having a demonstration effect in terms of local support to the management and sustainability of project facilities constructed under HSCTDDP through a series of thoughtfully designed school and community based education programs. After the completion of this pilot activity, the lessons and good practices may be disseminated in the other counties and cities of Hebei province or wider replication for other similar projects elsewhere in China. The Letter of Agreement of (LOA) for the PDA was signed by ADB and Zhengding Project Management Office (ZPMO) on the 13th of April 2010, and amended on June 2, 2010 to effect a change to fund transfer arrangement whereby the funds will be released to ZPMO through the ADB Resident Mission due to local policy constraint in
terms of foreign currency conversion. An Inception Report was submitted to ADB on 10 August 2010. Major activities that have been undertaken during the inception stage included that i) consulting team has been recruited and implementation arrangements are put in place; ii) a thorough understanding of the objectives of the project has been gained by project team through reviewing of the project documents and visits to project sites; iii) selection principles for five schools have been agreed as a result of extensive discussions among HPMO, ZPMO and consultants and other relevant local departments; and iv) a project implementation plan for the whole project period has also been worked out. 2. Project Components and Activities There are two key components under PDA project, one is development and implementation of schools and communities based education program on water related public hygiene, water conservation and sanitation, the other is minor rehabilitation of school sanitation facilities in selected school locations. 2.1 Development and Implementation of Education Program Activities include: develop water, sanitation and hygiene related environmental education program for children and local communities; ● conduct water and sanitation education program for children and local communities; ● training of formal and non-formal educators and community leaders (men and women) to form a core of trainers in water, sanitation, and hygiene education; ● produce documentation such as leaflets, brochures, billboards, and video for public awareness and education programs; ● drawing competition as part of the “World Water Day” for children of age 6-12 years old.
2.2 Rehabilitation of School Sanitation Facilities Activities include: ● minor rehabilitation of toilets in 5 selected schools. 3. Implementation Arrangements 3.1 Executing and Implementing Agency PDA project will be overseen by HPMO, three out of 8 full time staff is dedicated to PDA. The role of HPMO will be facilitation and coordination of implementation, review of disbursement application and provision of necessary guidelines with regard to issues in achieving project objectives. ZPMO will be the implementing agency (IA)
and therefore will undertake and manage the project’s day-to-day activities. ZPMO is comprised of staff from Zhengding Finance Bureau (ZFB), Zhengding Education Bureau (ZEB) and Zhengding Urban Management Bureau (ZUMB). Two full time staff, one from ZEB, the other from ZUMB is dedicated to this PDA project. The list of persons involved to project is indicated in Table 1 below. Table 1: Key Members Involved in the PDA Project Organization Name Title Director Deputy Director Project Officer Deputy Director, Zhengding Finance Bureau Section Chief, Zhengding Finance Bureau Manager, HCSWTP Deputy Director, Zhengding Urban Management Bureau Section chief, Zhengding Education Bureau
HPMO (EA) Wu Jianming Xu Wei Chen Li ZPMO (IA) An Zhiqing Cao Yuan Wei Yong Yu Yuexia Hou Chunhui
3.2 Technical Support Two consultants are commissioned under PDA, one water and sanitation specialist and one medium specialist (Table 2). Under the overall guidelines and supervision of HPMO and standby support of ZPMO, the consultants will provide technical support to: i) project management and monitoring; (ii) rehabilitation of toilets (iii) planning and implementation of the training program, including preparation of PDA Implementation Plan (PIP), development of outline of educational program, preparation of training handouts, organization of workshops, and design of educational materials including leaflets, brochures, billboards, etc. and organizing drawing competitions. Throughout the activities, consultants and HPMO as well as ZPMO staff will work in close partnership, while primary responsibility for monitoring rest with the consultants, HPMO, ZPMO staff and the local government officials may also pay regular visits to the project locations and share their observations with the consultants. Inputs of Consultants between July and end of November 2010 can be found in Annex B. Table 2: List of Consultants Name Mr. Xi Biao Mr. Jiao Yuguang Expertise Water &Sanitation Specialist Media specialist Planned Input 2 man/month 1 man/month
3.3 Coordinating Scheme and Strategies for Implementation 3.3.1 Coordinating Scheme The challenge for this project is to ensure all components and concerned parties including engineering, education, local government institutions and stakeholders really work together. During the inception stage, a strong co-ordination scheme has been worked out. Led by HPMO, this co-ordination scheme involves representatives from key local government institutions such as ZEB, ZFB, ZUMB, school leaders, PDA consultants and contractor. A dedicated fulltime staff of ZPMO is served as the primary point of contact and convener. The roles and responsibilities of the members of the co-ordination scheme are clearly articulated. Their specific tasks include preparation of agreed inter-agency work plans, timely release of funds and checking to ensure appropriate use of funds, overall responsibility for quality of the education program and rehabilitation of facilities and commitment to motivate and supervise their staff to work with consultants, school communities. Key members of co-ordination scheme are shown below in Table 3. Table 3: Key member involved in co-ordination Team Name Xu Wei Chen Li Wei Yong Cao Yuan Yu Yuexia Hou Chunhui Jiao Yuguang Xi Biao Li Sanji Organization HPMO HPMO ZPMO ZFB ZUMB ZEB Position Held
Deputy Director Project Officer Project Manager, convener Section Chief Deputy Director Section Chief Media Specialist Water and Sanitation Specialist Yulin Construction Company Legal person
3.3.2 Strategies for Implementation A balanced combination of rehabilitation and education program. Since rehabilitation of facilities is only a part of PDA, adequate focus should be placed on behavior change of teachers, students and parents through properly designed education program. Co-ordination and use of local resources. Ensure co-ordination mechanism functioning efficiently and effectively and organize inputs at the right time. Wherever applicable, integrate PDA into the existing school programs. Starting education program with orientation and capacity building for senior leaders of relevant local government institutions. Without understanding and support of those key players, the quality of PDA project cannot be assured.
4. Approach and Methodology Approach and methodology will involve the following activities: 4.1 Rehabilitation of School Toilets For smooth and convenience of implementation, toilets rehabilitation project was agareed to be undertaken ahead of education program when the toilets are not in use during school summer vacation. ZPMO will be responsible for organizing procurement and supervision of rehabilitation works under the guidance of HPMO and technical support of consultants. Works will be procured by shopping method consistent with ADB procurement guidelines. Winning Contractor will be responsible for design, materials, transportation and construction.
4.2 Developing and Implementing Education Program PIP, outline of training program, contents of training handouts, training workshops, etc. will be prepared and organized according to the results of following activities:
Reviewing second hand data. Through consulting background literatures to obtain statistical information useful for gaining better understanding of local context; Paying field visits. Investigating and discussing with ZPMO and other relevant stakeholders on the number of schools, the scale, the influential power and location, water and sanitation related education status of schools, functional status of school toilets in Zhengding county; Conducting baseline surveys. School specific surveys will be conducted to assess the awareness of water and sanitation related knowledge, the status of sanitation and hygiene practices, and students’ attitude and demand for improved sanitation, etc. Focus group discussion. Focus group discussions will be held to validate findings of surveys and further explore issues around water hygiene practices and so forth.
5. Descriptions of Activities undertaken and outputs to Date 5.1 Selection of Five Schools for Rehabilitation and Education During inception stage, the core working team of PDA consisting of the director and staff of HPMO, key representatives of ZPMO and two consultants hold extensive discussions regarding the criteria for selecting the beneficiary schools of PDA rehabilitation activities. Based on these discussions and further consultations with other local stakeholders the basic principles decided at the discussions are as follows: 1) range of age: between 6 –
15. Thus one kindergarten, three primary schools and one middle school will be selected; 2) sources of students: from a mixture of urban and rural families, hence the geographical location of the schools selected should have the source of students from both urban and rural households. Additionally, it was also agreed that other activities of PDA, i.e. educational, training and awareness-raising activities, etc, would be done at the same schools where the rehabilitation are implemented because mere provision of sanitation facilities alone does not automatically generate expected outcome of PDA, it is proper use and maintenance of those water and sanitation facilities as well as increased awareness of importance of self-management and improved hygiene behavior through education and training can provide better benefits of physical works rehabilitated, moreover, the beneficiary schools may have more active attitude toward education program. Based on above principles, ZPMO proposed a list of schools for HPMO and consultants’ deliberation, and site visits to those recommended schools have been organized for HPMO and consultants to assess the condition and eligibility. Finally the following schools are selected: Zhengding County Kindergarten. Founded in April 1956, Zhengding County Kindergarten is located in N0. 53 South Zhenzhou Street and it is the only state owned kindergarten in the county. Currently, there are 69 teachers, 14 classes and 600 children at age of 3-6. Hui Ethnic Group Primary School. Founded in 1937, the school is located in No.198 South Zhenzhou Street, a relatively poor local community area. It is the only minority group school in the county. There are 42 teachers, 12 classes and 600 students. Most of the students are from five nearby villages. Xiguan Primary School. It is located in the south of Xiguan Village, Zhengding County. Currently there are 36 teachers, 348 students. The sources of students are from Xiguan village and Chengli Zhuang village. Zhengding Town Middle School. Built in 1991, it is located on 49 West Hengshan Road, there are 172 teachers and 2700 students. The students are from Zhengding Town. Shengli Street Primary School. It is located on 110 East Meishan Road, there are 35 full time teachers and 894 students. The source of students is from nearby village
households and town residents. Number of Beneficiary and Rationale for selecting the above schools and are summarized in Table 4 below. Table 4: Number of Beneficiaries of each school and Rational for selection Number of Rationale for selection Beneficiary Hygiene behavior change is Zhengding County Kindergarten 600 believed most successful when Hui Ethnic Group Primary 600 integrated with improved water points and sanitation facilities; School. Further, the number of students in Xiguan Primary School 348 these schools is comparatively more than other schools, and the source of Zhengding Town Middle School 2700 students are both from urban and rural areas, and from household of Shengli Street Primary School 894 minority group and low income communities, thus the coverage of education program can spread from urban to local rural areas, from Han to Ethnic Group population. 5.2 Progress of Rehabilitation Project 5.2.1 Procurement Procedures Originally, the tendering was organized for the four schools out of five that had been selected as pilots for rehabilitation, since the remaining one, Jiefang Street Primary School was proposed to build a new high standard toilet with 80% of investment from ZEB and the school itself, and PDA funds only account for a small portion, thus, the construction has to adopt government procurement procedures according to relevant government regulations. Later, however, the school decided to postpone the project to the second half of next year, which would go well beyond the timeframe of PDA project. This raising issue was discussed among the representatives of HPMO, ZPMO and local education department. It was then decided to find a replacement in some other school, where there would be in need of rehabilitation and the school management would be willing to participate in the works and education program as well. A couple of alternative locations were considered and site visits were carried out, finally, Shengli Street Primary School was identified as a replacement. Consequently, the procurement and construction was divided into two phases, the first phase was tendering for the first four schools, namely, Zhengding County Kindergarten, Hui Ethnic Group Primary School, Xiguan Primary School and
Name of Schools
Zhengding Town Middle School. The estimated cost for the rehabilitation of this four school toilets are 106304.14 yuan. Three bids received by the time of 9: 00 o’clock on the closing date of 27 July 2010 were opened in public on the same day at 9:30 a.m at the meeting room of ZPMO, the name of bidders as well as bid prices were read out in public. Following the public opening and the reading-out of the list of bidders and their bidding prices, the Bid Evaluation Committee appointed by ZPMO has conducted an evaluation on the bids received. The bids were evaluated in strict accordance with the provisions of the bidding documents. The bill of quantities and prices were carefully checked. The Bid Evaluation Committee concluded that the lowest evaluated, compliant and substantially responsive bid was from Hebei Yulin Construction Co. Ltd and recommended that the contract be awarded to the lowest evaluated and complying bid submitted by Hebei Yulin Construction Co. Ltd for the sum of RMB 105474.4 Yuan (as indicated in Table 4 below). Table 5: Bidders and Quotations Bidders Quoted Amount RMB (VAT inc.) Corrected Amount RMB (VAT inc.) 105474.4 108698.17 111888.58 Ranking
Hebei Yulin Construction Co. Ltd 105474.4 Hebei Zhengqi Construction and 108698.17 Engineering Co., Ltd Longxing Construction and Works 111888.58 Co., Ltd
1st 2nd 3rd
The second phase of procurement was for the newly added Shengli Street Primary School. Since the rehabilitation to be contracted is an extension of the on going works with small value, the engagement of same contractor can be proved more cost effective and efficient. Therefore, after a consultation meeting participated by key members of coordinating team, the contract was decided to be awarded to the same contractor Hebei Yulin Construction Co. Ltd at a negotiated price of 22642 yuan (inc. Vat and also two running water points for Xiguan Primary School and Hui Ethnic Group Primary School). The total price for the five toilets rehabilitation and running water points construction is 128116.4RMB. The cost summary and detailed BOQ is attached as Annex C. 5.2.2 Rehabilitation of Toilets The rehabilitation project in Zhengding County Kindergarten, Hui Ethnic Group Primary School, Xiguan Primary School and Zhengding Town Middle School started in early August 2010 and completed in early September. And the works for Shengli Street Primary School and two additional running water points started in late
September and completed in mid October 2010. Under the guidance of consultant, the following procedures have been observed during rehabilitation consistent with local construction standards: 1) Before starting, ensure all the tools and machines necessary for removing metope and calcimine are available, including toothless saw, electric chisel, hammer and chisel, etc. 2) Wherever there is floor tile in the toilets, carton and wooden boards are used to protect the floor. The rehabilitation will be carried out in the morning or late afternoon to avoid summer heat. 3) Sequentially, the wastes in the toilet pits will be drained and then covered with wooden board to avoid the bad odor, and then calcimine will be removed. 4) Old metope will be peeled off to the extent where the bricks are in exposure and the construction wastes need to be transported outside of toilets in a timely manner. 5) Floor will be dismantled with care to avoid damaging the foundation.
6) Tiling walls: get tiles soaked first, and then base the wall with cement mortar in a 1 : 3 proportion at 2 cm thick. As the base gets adequate strength, tiling starts. Tiles purchased will be at best quality without colour and size difference. Before tiling, lines will be placed to ensure the tiles are put straight and tidy. Providing internal cement plaster (cement and sand in a 1:1 proportion ) at 1.5 cm thick, the tiles will be then hammered to ensure they are firmly and evenly stuck on the wall. 7) Floor construction: firstly, check whether the foundation of the floor is hard enough, if not, 3:7 proportion soil and cements will be used to strengthen the foundation with a thickness of no less than 8cm, and c20 cements will be used to polish the floor. Painting walls and ceilings: when flooring and tiling are done, clean up the walls and ceilings, and then lay two coats of putty, and two coats of plaster latex. Transporting all construction wastes when rehabilitations are completed.
Status before and after rehabilitation
Zhengding County Kindergarten. Calcimine of inner walls and ceiling severely came off, the taps of running water did not function. The rehabilitation includes tiling the walls, painting the ceiling and replacing all the existing taps with automatic sensor taps.
Hui Ethnic Group Primary School. No running water points within or beside toilet for hand washing. Both outside wall, inside wall and the floor were in poor condition. The rehabilitation includes building a running water point, tiling the inner wall and outer wall, painting the ceiling, repaving floor with concrete.
Xiguan Primary School. No running water point within or beside toilet for hand washing. The wall was cracked, no tiles on both inner and outer walls. The Rehabilitation includes building a running water point, strengthening the wall body, tiling the inner wall, painting the outer wall and the ceiling, repaving the floor.
Zhengding Town Middle School. No running water point for hand washing. The overall condition of toilet was poor and obsolete. Calcimine of inner walls and ceiling severely came off, windows were broken, floor became bumpy. The Rehabilitation includes building a running water point, tiling the inner wall, rebuilding the staircase, repaving the floor, installing aluminum alloy windows.
Shengli Street Middle School. No Running water point for hand washing. No tiles on both inner and outer walls. The roof was broken. The floor was bumpy. The Rehabilitation includes building a running water point, tiling the inner and outer wall, repaving the floor, and repairing the roof.
Photo Documentation of Rehabilitation Works is shown in Annex A.
5.3 Progress of Education Program Development of educational program activities is a continuous process and is being carried out simultaneously as the work progress is being made. The following sections described key activities that had been done as of mid-November 2010. 5.3.1 Baseline Survey
Educational activities began with a baseline survey. The result of the study is used for establishing monitoring framework, preparing training materials, planning and conducting training workshops, and promoting public awareness of water related hygiene knowledge and practices, etc.
Design of Baseline Survey Questionnaires Led by the water and sanitation specialist, two baseline survey questionnaires has been prepared with the following specific objectives: a) get a better understanding of the current extent of knowledge, attitudes and practices in water related hygiene among teachers, students and parents at selected school communities in Zhengding county; b) based on the findings of survey, develop a meaningful training plan and corresponding materials for later on educational activities; c) determine a quantitative baseline that could be used for measuring the effect of PDA and behavior change over time. One baseline survey questionnaire was designed for school management and teachers, the other is for students and their parents. Specifically, the baseline survey for school management and teachers tends to assess the existing status of sanitation facilities in schools, M&O arrangement for sanitation facilities, knowledge of teachers, and whether there is any regular system for water related hygiene education ( Box 1). Box 1 Baseline Survey for School Management and Teachers
1) Schoolyard and classroom clean? Yes No 2) Any cleaning measures? Yes No 3) Toilets within the school compound? Yes No 4) Number of toilets and urinals enough? Yes No 5) Does toilets connect to public sewers? Yes No 6) Are toilets and urinals clean? Functioning? Yes No 7) Do student wash their hands correctly after using the toilet and before eating? any soap? Yes No 8) Do all students (9 years and older) help clean the school, including the toilets? Yes No 9) Are teachers trained in school sanitation and hygiene education? Yes No 10) Is there a school health unit responsible for education of basic hygiene knowledge? Yes No 10) Are any educational materials being used in the class about water related hygiene? Yes No 11) Can teacher correctly explain what sanitation and hygiene means? Yes No 12) Are there funds to pay for repairs, soap, hygiene educational materials? Yes No 13) Have students brought home any hygiene or sanitation messages from school? Yes No
The second baseline survey is designed for students and their parents with the aim to
understand their current knowledge and practices with respect to water related hygiene (Box 2).
Box 2: Water and Sanitation Knowledge Survey for Students and Their Parents Name: Sex: male/female Age: 6-12/12-20/20-40/40-60/above 60 Education: primary/middle school/university/graduate 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Have you ever received water and sanitation related education? Yes No Do you wash hands after using toilets? Yes No Do you wash hands before eating? Yes No Do you know six steps for washing hands? Yes No Do you know which day is World Water Day? Yes No Have you ever been told about PDA? Yes No Are you using flushing toilet now? Yes No Do you drink water not boiled? Yes No Have you ever become sick as a result of drinking unsafe water? Yes Can you name water borne diseases? Yes No
Distribution of Survey Questionnaires In mid September 2010 the consultant team visited Zhengding county and met the representatives of ZPMO to provide orientation on the exercise of distributing and collecting survey questionnaires. The same visit was also used to determine individuals that will offer help in survey distribution and collection. Altogether about 10 individuals from ZED joined the survey activity. All of them were briefed on the project objectives and the rationale of questionnaires. The survey process was led by the water and sanitation consultant, while the other team members assisted in quality assurance of data and monitoring of data collection. The core team members visited schools during the survey, occasionally accompanied the survey individuals and checked the quality of information collected. As decided earlier, the survey was to be carried out at the same schools which have been selected for toilet rehabilitation. Randomized sampling method was adopted. Altogether 130 out of 389 teachers and 590 out of 5142 students (and Parents) from 5 pilot schools were paper surveyed. The number and percentage of teachers, students and parents surveyed in each school are shown in the Table 6 and 7 and below.
Table 6: Number and Percentage of teachers Surveyed in each school
School Xiguan Primary School Hui Ethnic Group Primary School. Zhengding County Kindergarten Zhengding Town Middle School Shengli Street Primary School
No 15 15 25 60 15
% 42 % 36 % 36 % 35 % 43 %
Table 7: Percentage of students and parents surveyed in each school
Xiguan Primary School Hui Ethnic Group Primary School. Zhengding County Kindergarten Zhengding Town Middle School Shengli Street Primary School
No 80 80 80 250 100
23 % 14 % 14 % 9% 11 %
Focus group discussion Aimed at the validation of the findings of the two surveys, the Focus Group Discussions were held after the surveys are done. A copy of the Survey findings was shared with the group prior to the discussion (See Annex d and E for survey results). The discussion involved a well informed group of individuals, consisting of one official from ZEB, one official from ZHB, 10 teachers and school leaders, and 3 parents from 5 pilot schools. The discussion revolved around the following different topics: • knowledge of water borne diseases • Importance of school toilets, its proper use and O&M • Role of teachers/Mother in promoting water and sanitation related health education • Importance of clean school environment for the health of students • Current assessment of school environment • Importance and need for water and hygiene education for school children
Picture: A Focus group discussion is being held.
188.8.131.52 Findings of baseline surveys and Focus group discussion Existing status of water and Sanitation facilities The schools are complete in basic water and sanitation infrastructures, although four of them without running water points within or beside toilets for hand washing before PDA project. Access to safe water system is up to 100% in the surveyed areas, both at home and at school. Overall 90% of the schools connected to water distribution networks, 10% use self prepared wells. However, none of the schools provides safe drinking water on site for free, students have to bring drinking water in bottle from home. At surveyed schools, the toilets are separate for girls and boys. However, three toilets out of five are not connected to public sewers, implying that an unsatisfactory hygiene situation will easily occur as a result of no adequate water for flushing and cleaning. Obviously this is a problem that cannot be handled at either school level or ZEB level, but needs to be taken up at level of county planning by Zhengding government. According to the official of ZEB during focus group discussion, of total available toilets in the schools of Zhengding county, 90% are functional and remaining 10% are non-functional, owing to initial construction level deficiencies, non-availability of water and poor operation and management. 22.3% teachers think that the current number of toilets is not adequate, and 42.3% thinks that the facilities are not clean enough. There are maintenance arrangements for those facilities in 5 pilot schools. While the pits are removed twice a month by contractors, the cleaning jobs are done by classes on a rotation basis without a rewarding mechanism. Except for Zhengding kindergarten, all the other school tap water points are always without soap, although some teachers keep a piece of soap for their own use. Current status of knowledge, attitude and practice Although majority of students and parents surveyed give a “yes” when asking about whether or not washing their hands after using toilets or before eating (over 86.3% for students and 75.9% for parents), the knowledge of when else and how to wash hands exactly is weak, only 18.5% of parents surveyed in practice observe the rules fully correct, the percentage for students is even lower, at 9.5%. Hygienic hand washing occurs in 40% of households, while washing hands with soap is neither promoted nor is being practiced in school hours. The exact knowledge on water borne diseases for teachers and students is low, but drinking boiled water or bottled water is highly promoted at school and at home.
Generally, students, teachers and parents surveyed have a sense of water saving as a result of increased water tariff and education on the issue of water scarcity and deterioration in north China region. The school curricula on water and sanitation education have not so far been given priority for primary and middle school level in Zhengding. There are sporadic pieces on the subject in the text books, but lack of information about the relation between water, sanitation, hygiene behavior and health, including objectives, contents, suggested activities and reference to resource material. 5.3.2 Training
184.108.40.206 Development of Training Plan Based on the results of above surveys and further consultation with ZEB, in October 2010 consultants assisted ZPMO in developing the following training plan: Overall objective of the training The overall objective of training is to promote the link between water and sanitation infrastructure and hygiene behavior change, including: I. enabling pilot schools to get a better understanding about the importance of creating a healthy and safe water and sanitation learning environment, which include a) safe sanitation, water supply and hand washing facilities; b) hygienic use of those facilities by students and teachers; and c) sound management to keep the facilities in proper working and hygienic conditions, especially for those schools where there are no sewer connection. II. helping students develop better hygiene practices, particularly those in avoiding water and sanitation related diseases. III. promoting outreach to and benefits for family and community. It is important to understand that students not only need a healthy school environment, but also a healthy home and community environment. By including parents in the training, the family and community environment will be improved at the same time. Training calendar Training for 100 teachers and parents as well as for 2500 students will be organized on a phase-in approach. The first phase is training of 20 core trainers (late October or November 2010), each school will select 3 teachers and 1 parent as core trainers. When the first phase training is completed, the trained trainers will provide training to other teachers and parents under the supervision of consultant and ZPMO ( Late
November through late December 2010). Each core trainer will at least provide training to 5 teachers in his or her school. The third phase is training of 2500 students provided by trained teachers (January 2011). Training Materials Training materials developed by the water and sanitation consultant cover the following aspects: a) introduction to the concept and contents of PDA; b) the relation between health and water and sanitation; c) the importance of water; and d) basic water and sanitation related knowledge. 100 volumes of training materials were distributed to schools and core trainers. 220.127.116.11 Training of Trainers First TOT workshop was organized on 19 November 2010 at the conference room at Huayang Hotel in Zhengding county. About 50 people participated in this one day workshop, including 20 core trainers from 5 schools. Other participants were school heads, community leaders, local news paper reporters as well as officials from a variety of local government institutions including ZEB, ZHB, ZFB, ZPMO and HPMO.
Picture: TOT workshop
The overall purpose of the workshop was to develop training skills to vitalize the passion of core trainers and motivate the willingness of ZED and school leaders to cooperate and coordinate the training activities, and understand correctly the steps need to take for the subsequent training activities in order to achieve expected outputs. In the morning session of workshop, Mr.Wu Jianming, director of HPMO delivered an opening speech in which he reviewed what has achieved to date since the implementation of PDA, the importance of well organized training and effective cooperation, coordination and support of Zhengding county government, in particular
ZED and school management, he also mentioned the importance of adopting appropriate training style based on the characteristics of students of different age, such as interactive presentation using examples, small groups, role playing, field visits visual aids, etc. Lastly, he strengthened the actions and activities need to be taken before PDA project is completed. Following his speech, HPMO staff gave a presentation on the main objective of PDA, concept and rationale of PDA, and the importance of good combination of hard part ( rehabilitation) and soft part (education and training), iterating that PDA not only build water and sanitation facilities but also promote better water and hygiene behavior among students in order to prevent water and sanitation related diseases and creating healthy school environment and developing safe hygiene behavior, which particularly includes practicing hygiene behaviors, appropriately using and maintaining school facilities, etc. and in this process students can be served as agents for change in their households and communities. Finally, water and sanitation specialist and experts from Hebei Provincial Health Department covered extensively on water and sanitation related health knowledge and information.
Picture: HPMO staff is introducing PDA concepts, objectives, expected outputs and outcomes and plans for scaling up
Picture: HPDH experts is giving presentation water and Health.
Picture: Expert shows correct ways of washing hands, and teachers are learning.
In the afternoon session, visits to schools where rehabilitation project have been completed were arranged for core trainers and leaders from local government departments.
Picture: Rehabilitated toilet in Shengli Primary School
Picture: during visit, health expert is showing children how to wash hands at new automatic sensor tap water point in Zhengding Kindergarten
6. Next Stage Activities From December 2010 onwards, activities need to be undertaken are as follows: a) development of PDA performance monitoring and evaluation framework to assess the effect of PDA over time; b) organization and supervision of subsequent training activities; c) development, distribution and installation of awareness raising materials, including leaflets, brochures, billboards, etc. d) Organization of drawing completion e) Preparation of final report in a format acceptable to ADB. 7. Updated Project Cost The following table summarized budget breakdown of the project, including original allocation, expenditures incurred and main activities that these funds are used for as of the end of November 2010. Until this reporting period, only the first advance has been received, which is RMB 67,599 yuan, an equivalence of USD10,000. Table 8: Updated Project Cost
Activities 1. Consultancy a) Water & Sanitation Specialists (including travel costs and per diem); b) media specialist (including travel costs and per diem) Original allocation (USD) 9,300 4,700 Expenditures Incurred (RMB) 56948.55 (1.85p/m) 15557.. (0.5p/m)
2. Service Contractors a) rehabilitation of 5 school toilets b) Translator for information and education program c) Production of materials for video, billboards, and IEP brochures, and calendar, and art competition 3. Training of trainers for parents, teachers, and community leaders 4. Purchase and/or rent of office equipment and supplies for direct use by the project 5. Rental and associated costs for office space 6. Other costs such as reports and communication Total
20000 2000 10000 4000
In-kind contribution from EA and IA In-kind contribution from EA and IA In-kind contribution from EA and IA 50,000
Notes: USD 1 = RMB 6.62 Yuan
Photo documentation of Rehabilitation Works
1. Xiguan Primary School Toilets before Rehabilitation
Toilets after Rehabilitation
2．Hui Ethnic Group Primary School Toilets before Rehabilitation
Toilets during Rehabilitation
Toilets after Rehabilitation
Newly Built Tap Water Points for Hand Washing
3. Zhengding Kindergarten Toilets before Rehabilitation
Toilets after Rehabilitation
4. Zhengding Town Middle School Toilets before Rehabilitation
Toilets during Rehabilitation
Toilet after Rehabilitation
5. Shengli Street Primary School Toilet before rehabilitation
Toilet after Rehabilitation
Input of Consultants (Between July and end of November 2010) Activities
Review and monitor procurement of toilet rehabilitation; Site visits to provide technical support of rehabilitation; Design, distribute and analyzing survey questionnaire; development of training plan and training materials; organization of TOT; preparation of midterm report
Water sanitation specialist and
Site visits and design of awareness raising materials
Cost Summary and Bill of Quantities (RMB Yuan) Rehabilitation Cost Summary
Name of School Xiguan Primary School Running water wash basin – Xiguan Primary School Hui Ethnic Group Primary School. Running water wash basin – Hui Ethnic Group Primary School Zhengding County Kindergarten Zhengding Town Middle School Shengli Street Primary School Total
Price (Yuan) 24333.2 2155 19827.1 1895 31648.7 29665.4 18592 128116.4
Bill of Quantities
Xiguan Primary School No. 1 2 3 4 Item Peel off the original metope（concrete） Remove the original floor Remove the calcimine of walls and ceilings Tiling （based with 1：3cements and sand） Plaster latex（inc two layers of putty） Pave the whole floor with cement (c20) Aluminum alloy window and door Wall body strengthening Transportation of construction wastes Indoor falsework Tax and management fee unit m2 m2 m2 m2 quantity 132 84.48 175.36 132 Unit price 7 6 2 88 subtotal 924 506.88 350.72 11616
5 6 7 8 9 10 11
m2 m2 m2 m2 m3 100m2
175.36 84.48 6.3 1 12.4 0.84
9.5 16 220 1200 42 90
1665.92 1351.68 1386 1200 520.8 75.6 4735.6
Hui Ethnic Group Primary School. No. 1 2 3 4 Item Peel off the original metope（concrete） Remove the original floor Remove the calcimine of walls Tiling （based with 1：3cements and sand） Plaster latex（incl. two layers of putty） Pave the whole floor with cement (c20) Transportation of construction wastes Tiling water basin Indoor falsework Tax and management fee Subtotal unit m2 m2 m2 m2 quantity 150.4 67.32 36.4 150.4 Unit price 7 6 2 88 subtotal 1052.8 403.92 72.8 13235.2
5 6 7 8 9 10 11
m2 m2 m3 m2 100m2
36.4 67.32 8.9 3.5 1.504
9.5 16 42 113 90
345.8 1077.12 373.8 395.5 135.36 2734.8 19827.1
Zhengding County Kindergarten No. 1 2 3 4 Item Peel off the original metope（concrete） Floor protection Remove the calcimine of walls and ceilings titling Painting ceiling （ incl. two layers of putty） unit m2 m2 m2 m2 quantity 149 72 72 149.4 Unit price 7 6 2 88 subtotal 1043 432 144 13147.2
6 7 8 9 10
Transportation of construction wastes Installation of automatic sensor tap falsework Tax and management fee subtotal
m2 set 100m2
6.8 32 0.72
56 360 90
380.8 11520 64.8 4232.9 31648.7
Zhengding Town Middle School No. 1 2 3 4 Item Peel off the original metope（concrete） Remove the original floor Remove the calcimine of walls and ceiling unit m2 m2 m2 quantity 175 76 76 175 Unit price 7 6 2 88 subtotal 1255 456 152 15400
Tiling （based with 1：3cements and sand） m2
5 6 7 8 9 10 11 12 13 14 15
Pave the whole floor with cement (c20) Plaster latex（incl. two layers of putty） Aluminum alloy window and door Concrete water basin（incl. steel） PPR water pipe and installation Taps and installation Discharge pipe Digging ditch falsework Transportation of construction wastes Tax and Management Fees
m2 m2 m2 m3 m set m m 100m2 m3
76 76 4 2.8 22 10 11 20 1.995 10.6
16 9.5 220 378 34 41 49 47 90 42
1216 722 880 1058.4 748 410 539 940 179.55 445.2 5294.23
Shengli Street Primary School No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 Item Peel off the original outer metope（concrete） Peel off the original inner metope（concrete） unit ㎡ ㎡ ㎡ ㎡ ㎡ ㎡ ㎡ m³ ㎡ ㎡ ㎡ ㎡ set ㎡ quantity 52 91 42 52 91 20 42 6.2 42 5 12 19 4 20 Unit price 7 7 6 72 88 9.5 16 42 9 100 34 6 15 20 subtotal 364 637 252 3744 8008 190 372 260.4 378 500 408 114 60 400 2904.6 18592
Remove the original floor Tiling the outer wall(Incl.base） Tiling the inner wall(Incl.base） Plaster latex（incl. two layers of putty） Pave the whole floor with cement (c20) Transportation of construction wastes falsework Building concrete water basin and titling the basin Water pipe Digging ditch tap Roof repairing Tax and management fee subtotal
Running water wash basin – Hui Ethnic Group Primary School No. 1 Item Digging sidewalk unit m quantity 21 Unit price 10 subtotal 210
2 3 4 5 6 7 8
Digging ditch Water pipe tap Sidewalk recovery Building concrete water basin and titling the basin Toilet sign Tax subtotal
m m set m m3 set
21 25 3 21 1 8
15 7 15 10 500 25
315 175 45 210 500 200 240 1895
Running water wash basin – Xiguan Primary School No. Item 1 2 3 4 5 6 7 Digging ditch Discharge ditch Water pipe Building concrete water basin and titling the basin tap tax subtotal unit ㎡ ㎡ ㎡ ㎡ set quantity 45 15 60 1 3 Unit price 15 15 7 500 15 subtotal 675 225 420 500 45 290 2155
Annex D Results of Baseline Survey for School Management and Teachers X - Xiguan Primary School; H - Hui Ethnic Group Primary School K - Zhengding County Kindergarten; Z - Zhengding Town Middle School S - Shengli Street Primary School
Areas Questions 1) Schoolyard and classroom clean? yes no 13 2 Any cleaning measures? 14 1 15 Number of toilets and urinals enough? 7 8 Does toilets connect to public sewers? 25 15 2 13 Do all students (9 years and older) help clean the school, 15 Are there funds to pay for repairs, soap, hygiene 2 13 1 14 10 15 21 39 0 15 34 96 26.2 73.8 15 25 60 15 130 100 15 3 12 20 5 49 11 60 15 1 14 85 45 75 55 65.3 34.7 57.7 42.3 8 7 22 3 58 2 6 9 101 29 77.7 22.3 13 2 15 25 25 50 10 60 13 2 15 115 15 130 88.5 11.5 100 14 1 25 52 8 14 1 118 12 90.8 9.2 X H K Z S Total %
existing status of sanitation facilities/M&O arrangement knowledge of teachers, any existing water related hygiene education program
2) yes no
3) Toilets within the school compound? yes no 4) yes no 5) yes no 6) Are toilets and urinals clean? Functioning? yes no 7) yes no 8) yes no 9) Do students wash their hands correctly after using the toilet and before eating? any soap yes no 10) yes no 11) Are any educational materials being used in the class about water related hygiene? yes no 12) Can teacher correctly explain what sanitation and 7 8 0 15 11 14 5 55 0 15 23 107 17.7 82.3 Are teachers trained in school sanitation and hygiene 6 9 0 15 15 10 21 39 1 14 43 87 33.1 66.9 education? 3 12 1 14 15 10 18 42 0 15 37 93 28.5 71.5 educational materials?? including the toilets?
hygiene means? yes no 13) yes no Have students brought home any hygiene or sanitation 0 15 0 15 10 15 0 60 0 15 10 120 7.7 92.3 messages from school? 5 10 0 15 15 10 12 48 2 13 34 96 26.2 73.8
Annex 3 (A):
Water and Sanitation Knowledge Survey for Students
X - Xiguan Primary School rural residents） H - Hui Ethnic Group Primary School （ ; （Rural and urban resident）; K - Zhengding County Kindergarten (urban resident); Z - Zhengding Town Middle School ( rural resident); S - Shengli Street Primary School(urban and rural population)
Area Questions 1) yes no 2) yes no 3) Do you know six steps for washing hands? yes no 4) Are you using flushing toilet now? Yes no hygiene 5) yes related no 6) Do you drink water not boiled? Have you ever received water and sanitation related education? 24 56 11 69 51 29 113 137 35 65 234 356 39.7 60.3 0 80 0 80 80 0 250 0 0 100 330 260 56 44 5 75 13 67 7 73 23 227 9 91 57 577 9.7 90.3 Do you wash hands before eating? 57 23 71 9 62 18 169 81 33 67 392 198 66.4 33.6 Do you wash hands after using toilets? 71 9 69 11 77 3 213 37 79 21 509 81 86.3 13.7 X H K Z S Total %
yes knowledge no 7) Have you ever become sick as a result of drinking unsafe water? yes no 8) yes no Can you name water borne diseases?
48.8 51.2 56
9) Do you know which day is World Water Day? yes no 10) Have you ever been told about PDA? yes no 0 80 0 80 0 80 0 250 0 100 0 590 0 100 10 70 20 60 5 75 60 190 21 79 116 474 19.6 80.4
Annex 3 (B):
Water and Sanitation Knowledge Survey for Parents
X - Xiguan Primary School rural residents） H - Hui Ethnic Group Primary School （ ; （Rural and urban resident）; K - Zhengding County Kindergarten (urban resident); Z - Zhengding Town Middle School ( rural resident); S - Shengli Street Primary School(urban and rural population)
Area Questions 1) yes no 2) yes no 3) Do you know six steps for washing hands? yes no 4) Are you using flushing toilet now? Yes no hygiene 5) yes related no 6) Do you drink water not boiled? Have you ever received water and sanitation related education? 11 69 13 67 33 47 73 177 19 81 149 441 25.3 74.7 37 43 41 39 71 9 175 75 39 61 363 227 61.5 38.5 20 60 23 57 25 55 27 223 14 86 109 481 18.5 81.5 Do you wash hands before eating? 59 21 72 8 69 11 189 61 59 41 448 142 75.9 24.1 Do you wash hands after using toilets? 69 11 71 9 70 10 171 79 67 33 448 142 75.9 24.1 X H K Z S Total %
yes knowledge no 7) Have you ever become sick as a result of drinking unsafe water? yes no 8) yes Can you name water borne diseases?
no 9) Do you know which day is World Water Day? yes no 10) Have you ever been told about PDA? yes no