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City of Gainesville

Eye & Face Protection Equipment


Policy & Procedure

May 24th, 2010

Revision 1 May 24th, 2010


1. PURPOSE

Compliance with Eye and Face protection requirements established in OSHA


1910.132 (Personal Protective Equipment, General Requirements) and 1910.133
(Personal Protective Equipment, Eye and Face Protection).

2. SCOPE

This policy & procedure applies to all CITY employees and visitors. Contractor
compliance will be addressed via separate contract language.

3. OVERVIEW

This policy requires employees to use appropriate eye and / or face protection when
working in a documented and posted eye hazard area or when involved in operations
that present an eye / face hazard as documented in departmental / divisional Job
Hazard Assessments (JHA’s). See Appendix “A” of this policy for a sample OSHA
compliant assessment document. JHA’s should be conducted in accordance with
OSHA 1910, Subpart I, Appendix B, “Compliance guidelines for hazard assessment
and personal protective equipment (PPE) selection (non-mandatory)” and will meet
the requirements of OSHA 1910.132 Subpart I (d), “Hazard Assessment and
Equipment Selection”. Eye and / or face hazard areas include all industrial areas of
CITY facilities or work sites that have the potential for an eye or face hazard to exist.
Eye / Face hazard operations include but are not limited to: cutting, welding, drilling,
grinding, chipping, sand blasting, other dust and particle producing operations,
working in any electrically energized work area or handling corrosive liquids and
solids. Persons entering a designated eye and / or face hazard area will wear the eye
and / or face protective equipment prescribed for that area.

Devices for eye and / or face protection, such as safety glasses, chipper’s goggles,
welder’s goggles, and face shields will comply with the American National Standards
Institute (ANSI) and labeled “Z87”, Z87+”, “Z87-2”, “Z87-2+”, for impact and
associated Lens Type / Use as applicable. Eye protection will include permanent side
protection meeting OSHA requirements and ANSI standards through style or design.

Note: Currently, OSHA requires that eye / face protectors comply with the 1989
version of the Z87.1. OSHA has not recognized the ANSI Z87.1-2010 standard as of
the release date of this policy and procedure. The ANSI Z87.1-2010 standard meets
and exceeds the Z87.1-1989 standard.

Revision 1 May 24th, 2010


4. RESPONSIBILITIES

4.1. Department Managers’ Responsibility

4.1.1. Ensure compliance with this policy & procedure;

4.1.2. Conduct a periodic review and update (as necessary) of this policy and
procedure;

4.1.3. Ensure work areas, processes, and equipment are evaluated to


determine if eye / face hazard protection is required;

4.1.4. Ensure availability of appropriate eye / face PPE;

4.2. Director / Division Manager

4.2.1. Implementation and enforcement of this policy and procedure

4.3. Departmental Safety / Training Coordinator

4.3.1. Periodic review of this policy and procedure ensuring compliance with
current regulations;

4.3.2. Coordinating training for employees in accordance with OSHA 1910.132


Subpart I (f) ‘Training’;

4.4. Manager / Supervisor Responsibilities

4.4.1. Ensure all eye / face hazard areas and operations are properly identified;

4.4.2. Ensure employees use appropriate eye / face PPE;

4.4.3. Ensure that affected employees are trained on;

4.4.3.1.1. This policy and procedure;


4.4.3.1.2. When eye / face protection is necessary;
4.4.3.1.3. Which eye / face protection to use;
4.4.3.1.4. How to properly don, doff, adjust and wear eye / face protection;
4.4.3.1.5. Limitations of the eye / face protection;
4.4.3.1.6. The proper care, maintenance, useful life and disposal of the eye /
face protection;
4.4.3.1.7. Basic eye / face first aid and the;
4.4.3.1.8. Location / use of eyewash equipment & facilities (where
applicable);

Revision 1 May 24th, 2010


4.4.4. Ensure employees who wear corrective eyewear and work in eye / face
hazard areas or operations obtain compliant prescription safety eyewear
or wear protective eyewear over their prescription eyewear.

4.5. All Employees

4.5.1. Be familiar and comply with this policy and procedure and all known eye
/ face hazard requirements;

4.5.2. Ensure visitors are familiar and comply with this policy

5. TRAINING

5.1. All Employees

5.1.1. All employees will receive initial and recurring eye / face protection
training. Recurring training may be accomplished through documented
shop / crew safety meetings.

5.1.2. Topics to be covered during training will include but not be limited to:

5.1.2.1.1. This policy and procedure;


5.1.2.1.2. When eye / face protection is necessary;
5.1.2.1.3. Which eye / face protection to use;
5.1.2.1.4. How to properly don, doff, adjust and wear eye / face protection;
5.1.2.1.5. Limitations of the eye / face protection;
5.1.2.1.6. The proper care, maintenance, useful life and disposal of the eye /
face protection;
5.1.2.1.7. Basic eye / face first aid and the;
5.1.2.1.8. Location / use of eyewash equipment & facilities (where
applicable);

5.2. Contractors

5.2.1. Contractor training will be in accordance with conditions stipulated by


contract.

6. ISSUE AND MAINTENANCE OF EYE PPE

6.1. PPE Issue

6.1.1. CITY issues ANSI Standard Z-87 and Z-87+ compliant non-prescription
safety eye & face protection via the warehouses.
Where employees provide their own eye protection, the protection must
comply with ANSI Standard Z-87+.

Revision 1 May 24th, 2010


6.1.2. Safety eyewear incorporating side protection through style or design is
required in a designated eye / face hazard area or while exposed to an
eye / face hazard operation.

6.1.3. Safety eyewear shall meet Lens Type / Use criteria of ANSI Z87.1-2010.

6.1.4. Employees are not to remove protective eyewear side shields.

6.2. Maintenance of Protective Eyewear

6.2.1. Employees will maintain eye and / or face PPE in a clean and materially-
sound condition.
6.2.2. Do not use or allow the use of damaged eye and / or face PPE - replace
it immediately.
6.2.3. Damaged side shields may be replaced provided that the manufacturer
of the eyewear permits such a repair and that the eyewear will meet or
exceed the required performance specifications and standards.

7. PRESCRIPTION SAFETY GLASSES

7.1. Requirements for Employees Requiring Prescription Eyewear

7.1.1. CITY will ensure that each employee who wears prescription lenses
while engaged in operations that involve eye hazards wears eye
protection that incorporates the prescription in its design, or wears eye
protection that can be worn over the prescription lenses without
disturbing the proper position of the prescription lenses or the protective
lenses.

7.2. Purchasing Prescription Safety Glasses for Eligible Employees

7.2.1. CITY will provide prescription safety glasses to employees requiring


prescription safety eyewear as documented by a Job Hazard
Assessment meeting minimum requirements of Appendix A and where
such safety eyewear is required in excess of 20% of the employees
regular work responsibilities using the Prescription Safety Eyewear
Request form (Appendix B).

7.2.2. Employees must obtain a corrective eyewear prescription at their cost.


The prescription must be current (dated within 6 months of their request
for prescription safety eyewear).

7.2.3. CITY will purchase ANSI compliant safety prescription glasses at a


frequency not sooner than every two years. Replacement of glasses or
components sooner than every two years by the City will be acceptable
only if:

Revision 1 May 24th, 2010


7.2.3.1. The prescription glasses are damaged during CITY work related
activities, the incident is documented in an accident report and the
damage is not due in whole of in part to the fault or carelessness of the
employee, or;

7.2.3.2. A new prescription is issued requiring replacement of the current lenses.

Note: Lens replacement by the City due to prescription change will not
be any more frequent than once per year.

7.2.4. All prescription eyewear purchases will be accomplished by Purchase


Order or Purchase Card.

7.2.4.1. No employee will receive reimbursement for the purchase of


prescription safety eyewear
7.2.4.2. No employee will receive monies or checks to purchase prescription
safety eyewear

7.2.5. Safety eyewear lost or damaged by the employee within two years of the
CITY purchase will be replaced by the employee.

7.2.6. CITY will purchase ANSI Standard Z87-2+ compliant prescription safety
glasses up to the amount specified in Appendix B – “Prescription Safety
Eyewear Request Form”.

7.2.7. Costs in excess of those in Appendix “B” will be borne by the employee.

7.2.8. The City and GRU’s Purchasing Departments will coordinate to develop
annually the cost schedule (Appendix “B”) for basic prescription eyewear
and standard options that may or may not be required by each
Department / Division based on work conditions. This cost schedule will
be the City’s maximum contribution or “allowance” for such eyewear line
item.

7.2.9. Each CITY Department will develop a written supplement to this policy
and procedure that will ensure that prescription safety eyewear satisfies
the functional requirements of the Department / Division through the
authorization of options such as:

7.2.9.1. UV Coating
7.2.9.2. Tinting
7.2.9.3. Transition Lenses
7.2.9.4. Frame materials (i.e. Plastic or Metal)
7.2.9.5. Alternate material side-shields (mesh or tinted)
7.2.9.6. Replaceable side-shields
7.2.9.7. A system is developed and implemented to track (at a minimum),
employee prescription eyewear:

Revision 1 May 24th, 2010


7.2.9.7.1. Eligibility
7.2.9.7.2. Prescription date
7.2.9.7.3. Purchase amount & date
7.2.9.7.4. Purchase Location / Vendor
7.2.9.7.5. Next eligible date for next purchase

Revision 1 May 24th, 2010


JOB HAZARD ASSESSMENT (JHA) FOR SAFETY EYEWEAR - APPENDIX A

1. Employee Name 2. ID # 3. Department 4. Date

5. Supervisor Name 6. Division/Section/Crew 7. Employee Job/Title


8 Did the employee provide an eye glass prescription that is dated within the last 6 months?
YES NO
Supv. Initial
9 Does the Job/Duty of the employee require him/her to be exposed to eye hazard(s) at least
20% of the work time? YES NO
Supv. Initial
10 Does the Job/Duty require the employee to be exposed to flying particle/projection/projectile
hazards? YES NO
Supv. Initial
11 Does the Job/Duty require the employee to use machinery that requires eye protection?
YES NO
Supv. Initial
12 Does the Job/Duty require the employee to use power tools or equip. that requires eye
protection? (Including but not limited to; Power-saws, Chainsaw, Drilling/boring tools, YES NO
Hydraulic/pneumatic tools, Trimmers, Mowers, etc.) Supv. Initial
13 Does the Job/Duty require the employee to use striking tools (i.e. hammer, chisel, etc.)
requiring the use of eye protection? YES NO
Supv. Initial
14 Does the Job/Duty require the employee to conduct cutting, welding, soldering or spark
producing operations? YES NO
Supv. Initial
15 Does the Job/Duty result in dust and particle producing operations (i.e. chipping, grinding,
sand-blasting)? YES NO
Supv. Initial
16 Does the Job/Duty require the employee to perform work that requires personal protective
equipment that requires special eyewear? (i.e. Respiratory Equipment) YES NO
Supv. Initial
17 Does the Job/Duty require the employee to work (i.e. switch, maintain, repair, test,
troubleshoot) on or near exposed energized equipment or circuits? YES NO
Supv. Initial
18 Does the Job/Duty require the employee to work in an area where Blood Borne Pathogens /
Other Potentially Infectious Materials, corrosive liquids or solids are stored or handled? YES NO
Supv. Initial
19 Has management implemented all possible engineering and/or administrative controls to
reduce or eliminate the hazards? YES NO
Supv. Initial
20 Are the answers to both questions 8 and 9 YES?
YES NO
Supv. Initial
21 Is the answer to any of the questions 10 to 19 YES?
YES NO
Supv. Initial
22 If the answers to the questions 20 and 21 are both YES, then check box, sign and date: (Go to 24)
I hereby RECOMMEND the purchase of prescription safety eyeware for the employee.

Supervisor's Name/Title Signature Date


23 If the any of the answers to questions 20 or 21 is NO, then check box, sign and date: (Go to 25)
I DO NOT RECOMMEND the purchase of prescription safety eyeware for the employee.
Supervisor's Name/Title Signature Date
24 I RECOMMEND the purchase of additional/alternative eye and/or face protection to be worn by the
YES
employee and issued by the Department, in addition to the PRESCRIPTION SAFETY EYEWEAR?
Describe: NO

25 I RECOMMEND the purchase of alternative eye and/or face protection to be worn by the employee and
YES
issued by the Department, in lieu of the PRESCRIPTION SAFETY EYEWEAR? Describe:
NO
PRESCRIPTION SAFETY EYEWEAR REQUEST FORM - APPENDIX B

1. Employee Name 2. Employee # 3. Department 4. Date of request

5. Supervisor Name 6. Division/Section/Crew 7. Employee Job/Title

8. Manager Name 9.Manager Title 10. Date of JHA / PPE SOP


PRESCRIPTION FOR EYEWEAR Date:_____ /______ /_________
Note: Date must be within 6 months of date of request (Block 4)
11. Documentation

JOB HAZARD ASSESSMENT COMPLETED or APPROVED PPE SOP

SUPERVISOR RECOMMENDS PURCHASE

SUPERVISOR DOES NOT RECOMMEND PURCHASE

PRESCRIPTION SAFETY
12. Manager / Delegated Representative EYEWEAR APPROVED
Approving Signature 12a. Date Approved

PRESCRIPTION SAFETY
13. Manager / Delegated Representative Not- EYEWEAR NOT APPROVED
Approving Signature 13a. Date Not-Approved
I APPROVE the purchase and issuance by the Department of additional or alternative eye and/or face
protection to the employee, according with the recommendation of the Supervisor (i.e. SCBA Inserts).

Specifications: Must meet ANSI Standard Z-87-2 or Z87-2+ with Maximum Prescription Safety $ Eyewear
side protection incorporated through design or style Cost Allowance:
Simple corrective Bi-Focal corrective lenses Lined Tri-focal or Progressive
lenses:$140 (Lined): $160 corrective lenses: $180
UV Coating: $10 Tinting: $10 Non-conductive frame material:
$20
Transition Lenses: $30 Replaceable Side-Shields - Replaceable side-shields -
Clear $5 Tinted $6
Notes:

Method of Payment:
Vendor Information:

Name:

Phone/Address:

Vendor Representative Name:


Vendor Representative Signature/Date:
Issued - Employee Signature / Date: File: Departmental Employee Record