General Ledger in mySAP ERP

Requirements and Architecture Benefits of the General Ledger Positioning and Availability

Customers
Summary

The New General Ledger – Motivation

Segment reporting

Management reporting Extensibility

Legal entity reporting

Balanced books in any dimension

New GL in mySAP ERP
Compliance Parallel accounting

Transparency Total cost of ownership reduction

Fast close

 SAP AG 2006 / General Ledger in mySAP ERP, 3

Segment..General Ledger in mySAP ERP – Architecture Logistics / HR Financial Supply Chain Acctng Subledgers Accounting Interface (IMG) General Ledger in mySAP ERP Ledger Company Segment Partner Co Partner Seg Func. SAP Consolidation (Consolidated) Legal. 4 . Area . and Management Reporting  SAP AG 2006 / General Ledger in mySAP ERP..

General Ledger is no substitute for SAP Profitability Analysis or SAP Business Information Warehouse. functionality.  SAP AG 2006 / General Ledger in mySAP ERP. Reasons: Data volume.GL in mySAP ERP – Standard structure General Ledger Org Units Company Segment Account + Subaccnts Account Transaction Type Functional Area Industry Templates + Grant + Fund + Title + … Customer Extension Value in TC Value in LC Value in GC +… +… Profit Center Partner Company Partner Segment Partner Profit Center Despite its flexibility. performance. 5 .

Requirements and Architecture Benefits of the New General Ledger Positioning and Availability Customers Summary .

Unified Financial & Management . 7 .Reduced TCO  SAP AG 2006 / General Ledger in mySAP ERP. Industry) Multi-ledger update Local GAAP US GAAP xxx xxx xxx Multiple valuation Acctg( by one common data str.Fast Close (Deducing Period-end .Increased transparency (Supporting Corporate Governance) IFRS xxx xxx xxx xxx xxx xxx Multi-dimensional .New General Ledger – Benefits and Concepts Document entry Accnt / SEG ------------------.B Debit 100 Credit Multi-dimensional balancing Accnt / SEG ---------.Extensibility &Flexibility dimensions (ind.Support of multiple reporting rqmnts (balanced books by any dimension) Ledger or Parallel Accounts) Activities) .A ---------.B ---------.and processing) for customer .Support of Parallel Accounting (Parallel .A ---------.A ---------.B Debit 60 40 60 40 Credit 60 40 Online Split Benefits of the New GL: .

Drilldown reporting BI Remote reporting – slide and dice for all dimensions  Pre-defined reports delivered as SAP content  SAP AG 2006 / General Ledger in mySAP ERP.General Ledger in mySAP ERP – Benefits (1) Unified Financial and Management Accounting  One version of the truth – stored in the General Ledger    Same valuation No inconsistency No reconciliation  Supports different reporting purposes    Legal entity reporting Segment reporting Management reporting  Multi-dimensional analysis   Account Analysis. 8 .

Preparation CoGS Ledger CO-PA Reconc. Ledger Persistency layer  SAP AG 2006 / General Ledger in mySAP ERP. 9 .GL in mySAP ERP – The unified approach Accounting Interface Profit Center Determination Currency Translation Derivation Zero balance Online Split: Balanced Book for any dimension EC-PCA GL in mySAP ERP FI-SL CO-OM Cons.

10 . if additional ledgers are used for parallel reporting!  Documents without valuation differences are posted to all ledgers. They are also relevant for the leading ledger and are written to BSEG.  SAP AG 2006 / General Ledger in mySAP ERP.  Documents that are only posted in one or more additional ledgers are only written to BSEG_ADD.Data Structures of the new GL II BKPF BSEG BSEG_ADD Fields like BSEG Documents that are not relevant for the leading ledger  BSEG_ADD is only filled.

FAGLFLEXT Split totals.Data Structures of the new GL III Document header. BSEG BSEG_ADD Un-split line item (only for additional ledger). * New GL의 계획 table : FAGLFLEXP  SAP AG 2006 / General Ledger in mySAP ERP. BKPF Un-split line item. 11 . Replaces GLT0. FAGLFLEXA Split line item.

Persistency of the General Ledger in mySAP ERP R/3 mySAP ERP BKPF BKPF Document Header BSEG Entry view part of the document (if the leading ledger is affected) Entry view part of the document BSEG_ADD BSEG (if the leading ledger is not affected) FAGLFLEXA (dynamic) Ledger and split parts of the document .. .. GLT0  SAP AG 2006 / General Ledger in mySAP ERP.. 12 FAGLFLEXT (dynamic) Totals table ..

. 13 . IAS. RFBILA00 can report a balance sheet and/or income statement for profit center. true for tax reports (VAT. etc.New G/L Reporting – Option 1 Standard ABAP reports (logical databases SDF. This is e. these dimensions can be used to restrict the display Drilldown according to the respective characteristic with accumulated period values Some standard reports are restricted to reporting at the Company Code level. Note  SAP AG 2006 / General Ledger in mySAP ERP. Balance Display    Selection according to new dimensions (if contained in the ledger) Display: A maximum of five dimensions can be defined in Customizing. local GAAP)  Dynamic selections: Additional standard and user-defined fields   e. etc.g. BRF) Additional selection field “Ledger” (US GAAP.g. segment.).

14 .New G/L Reporting – Option 2 Drill-down reporting  Multi-dimensional financial reporting supporting multiple ledgers. and delivered and user-defined characteristics  SAP AG 2006 / General Ledger in mySAP ERP.

Segment.. Therefore. … Remote Extractor FI Periodic Extractor CO General EC-CS Ledger . Profit Center. 15 .New G/L Reporting – Option 3 SAP BI Reporting Company. … Company. SAP BI mySAP ERP is based on SAP NetWeaver which includes BW reporting. Transaction Type. PC..  SAP AG 2006 / General Ledger in mySAP ERP. … Functional Area. there is only 1 system required. Segment.

while reducing overall system TCO   SAP AG 2006 / General Ledger in mySAP ERP. lets you easily create tailored periodic management reports Easy PDF-based printing from Web reports Easy broadcasting of information/reports to users     SAP Netweaver Visual Composer to provide actionable.Leveraging SAP NetWeaver BI for New G/L Reporting mySAP ERP 2005 provides several key capabilities in SAP NetWeaver BI that drive down TCO and make third-party analytics tools for reporting and planning obsolete  New Excel integration features to quickly analyze a situation in user‟s normal working environment Formatted reporting. focused analytics to “occasional users” BI Accelerator to reduce BI query runtime by magnitudes. both in Excel and on the Web. 16 .

/Planning Treasury/Risk Work.indirect Multi Year Comparison Transaction Figures Profit Center Report  SAP AG 2006 / General Ledger in mySAP ERP.Cap CPM Balance Sheet Income Statement Cash Flow .Example: Formatted Reporting for GL data Back to Overview Balance Sheet Cash Flow Cons. 17 .

General Ledger in mySAP ERP – Benefits (2) Extensibility for customer dimensions  Option to expand standard accounting with   Industry specific fields Customer-defined fields  Meets international expectations   Integration of management dimensions in the GL Supports allocation on additional dimensions in the GL  Important for industry solutions  Possibility to adjust to own requirements and terminology  SAP AG 2006 / General Ledger in mySAP ERP. 18 .

It can be filled manually or defaulted. Media. 19 . There is a new standard field segment in mySAP ERP. … Often legal requirements   Dimensions can be defined in the configuration.   Option to determine it via a BAdI (Business AddIn) Recommended for segment reporting (in case there are too many PC)  SAP AG 2006 / General Ledger in mySAP ERP.General Ledger in mySAP ERP – Benefits (3) Balanced Books for any dimension  Essential for segment reporting and management reporting   Balance sheet for segments KPI including B/S accounts  Important for various industries   Public sector. Insurance.   Segment is derived from a profit center (PC).

Data entry: Expenses for two profit centers The total tax amount is derived accordingly.Balanced Books for any Dimension – Entry View Expenses are entered for two cost centers from which profit centers and segments are derived.  SAP AG 2006 / General Ledger in mySAP ERP. Payables are entered as one total amount. 20 .

21 . payables and taxes are split online by profit centers and segments.  SAP AG 2006 / General Ledger in mySAP ERP. The ratio is picked from the expense items.Balanced Books for any Dimension – GL View In the GL view.

Online Split for Process Chains – Invoice Entry View Vendor Invoice PK 40 40 31 Account Expense Expense Payables PrCtr CCtr PC01 CC01 PC02 CC02 Amount 400 600 1000- GL View Vendor Invoice PK Account PrCtr PC01 PC02 PC01 PC02 CCtr CC01 CC02 Amount 400 600 400600- Enrichment Document 4711 40 40 31 31 Expense Expense Payables Payables Totals Posting Single Items Doc 4711 Posting The split info (PC01 40%. 22 . Split Info Table  SAP AG 2006 / General Ledger in mySAP ERP. PC02 60%) is stored for usage in subsequent processes.

additional cost are broken down according to the split info. Entry View Payment PK 25 50 50 Account PrCtr CCtr Payables Bank Discount Amount 1000 97030- Enriched Document Payment PK 25 50 50 50 Account PrCtr CCtr Payables Bank Discount PC01 CC01 Discount PC02 CC02 Amount 1000 9701218- Split of the discount Split Info Table  SAP AG 2006 / General Ledger in mySAP ERP. PC02 60%) is applied on the discount of the payment.Online Split for Process Chains – Payment (1) In a first automatic step. . 23 The split info (PC01 40%.

Online Split for Process Chains – Payment (2) Enriched Document Payment PK 25 50 50 50 Account PrCtr CCtr Amount Payables 1000 Bank 970Discount PC01 CC01 12Discount PC02 CC02 18PK 25 25 50 50 50 50 GL View Account Payables Payables Bank Bank Discount Discount PrCtr PC01 PC02 PC01 PC02 PC01 PC02 CCtr Amount 400 600 388582CC01 12CC02 18- Cleared Document Enrichment Totals Posting Split Info Table Posting The split info (PC01 40%. PC02 60%) is also applied on payables and bank account. 24 . Single Items Doc 4712  SAP AG 2006 / General Ledger in mySAP ERP.

  SAP AG 2006 / General Ledger in mySAP ERP.. Joint Venture Accounting) or countries parallel accounts are the better (sometimes only) choice. both approaches are considered equally powerful. However. In New GL. for some industry solutions (e. 25 .General Ledger in mySAP ERP – Benefits (4) Parallel Accounting  The New General Ledger supports Parallel Accounting by using either parallel accounts or parallel ledgers.   The parallel accounts approach in the New GL is as powerful as in classic GL in R/3. The choice will depend on the specific customer situation.g. The parallel ledgers approach in the New GL is much better than the SAP R/3 approach of using classic GL plus the special ledger application.

functions. tax purposes  For different fiscal year variants     Same UI for all ledgers (data entry.  SAP AG 2006 / General Ledger in mySAP ERP. reporting) Almost the same functionality for all ledgers Standard reporting for multiple ledgers    Postings into multiple ledgers Postings per specific ledger Closing activities are run separately in parallel ledgers.Parallel Accounting by using Parallel Ledgers Parallel Accounting – Details  Any number of parallel ledgers For parallel valuation – local GAAP. 26 . group GAAP.

The leading area of asset accounting (area 01) must be posted to the leading ledger. the leading ledger.  Option of different fiscal year variants per company code  Option of different dimensions or additional currencies per ledger. 27 . the customer can add additional non-leading ledgers to the New GL. All company codes are automatically assigned to the leading ledger (cannot be deactivated). If parallel reporting is done by parallel accounts. Non-leading ledgers can be activated by company code.  SAP AG 2006 / General Ledger in mySAP ERP. Controlling must also be integrated to the leading ledger.Parallel Accounting – The Leading Ledger In GL. then there is exactly one ledger in the New GL. Group valuation is usually mapped in this ledger. one ledger is assigned the role of the „leading‟ ledger. as required. For parallel reporting via parallel ledgers.

28 Ledger B (US GAAP) Ledger C (HGB) .Parallel Ledgers – Posting to all Ledgers If ledger is not specified at time of document entry: Posting to all defined GL ledgers Typical transactions: Ingoing invoice. payment Ledger A (IAS) (leading ledger)  SAP AG 2006 / General Ledger in mySAP ERP. outgoing invoice.

29 Ledger B (US GAAP) Ledger C (HGB) . period end postings Ledger A (IAS) (leading ledger)  SAP AG 2006 / General Ledger in mySAP ERP.Parallel Ledgers – Posting to one Ledger B If ledger is specified at time of document entry: Posting to the specified ledger only Transactions: valuation postings.

Ledger L1 Ledger L2  SAP AG 2006 / General Ledger in mySAP ERP. Payments. … Fiscal year variant and subset of dimensions may differ per ledger. 30 . … Creation of one document for all parallel ledgers Accounting Interface Online split.Parallel Accounting for Primary Processes Primary Processes Invoices. substitution.

e. … Accounting Interface Online split.Parallel Accounting for Secondary Processes Secondary Processes. Carry Forward. … Secondary Processes. Local GAAP Allocation. Currency Valuation. Currency Valuation. fiscal year variant. Carry Forward. … Full parallel accounting: different settings for valuation. substitution.g. selected dimensions. substitution. Ledger L1 Ledger L2  SAP AG 2006 / General Ledger in mySAP ERP. separate documents per ledger Accounting Interface Online split. 31 . IFRS Allocation. … Creation of parallel documents.

One uniform database instead of multiple related databases saves a lot of reconciliation time.  SAP AG 2006 / General Ledger in mySAP ERP. 32 .General Ledger in mySAP ERP – Benefits (5) Fast Close Many period-end activities are no longer required:   Online split substitutes batch split at period end Real-time posting from CO into FI . Closing activities are run just once and not multiple times.no longer at period end Legal and management data are in one uniform database.    There is more time for analysis and better decision support.

General Ledger in mySAP ERP – Benefits (6)
Corporate Governance
 

Perfect support of transparency Legal entity, segment and management reporting as unified whole Same procedures and same quality for all valuations Document principle, Entry view linked to each ledger

 

Less manual processing  less risk of non-compliance  Less double processing  less risk of non-compliance

 SAP AG 2006 / General Ledger in mySAP ERP, 33

General Ledger in mySAP ERP – Benefits (7)
TCO Reduction Configuration time
Best fit – no discussions about which component to choose  Reduction of implementation costs – just one component  Reduction of costs for end user training

Daily Business

No data redundancy  less data volume


No reconciliation effort Less effort for enhancing / changing the system

 SAP AG 2006 / General Ledger in mySAP ERP, 34

Requirements and Architecture Benefits of the New General Ledger Positioning and Availability

Customers
Summary

New General Ledger – Availability
New Installations

New GL is the default setting for all new installations.

Upgrade Installations
 

Customers are not required to change and may continue using Classic GL. Customers may run a separate migration project at a later point of time.

New GL in ERP 2004

Unrestricted availability since the end of February 2005.

New GL in ERP 2005

Ramp-up started in October 2005

Unrestricted availability since Q2 / 2006

Scenario-based Migration Service
 

Availability (for certain scenarios) planned for Q1 2007 Migration training (for certain scenarios) planned for Q1 2007

 SAP AG 2006 / General Ledger in mySAP ERP, 36

mySAP ERP 2005 – Enhancements of New GL

 Statistical Key Figures  Enhancements in Document Online Split  Simulation Tool for Document Online Split  Transfer Prices in New GL  Template for Using New GL at Public Sector customers  Improved Interface to HCM

 SAP AG 2006 / General Ledger in mySAP ERP, 37

g. The New General Ledger is ready to use and strongly recommended for customer projects. It is the default for new installations. It is based on proven functionality and technology of the classic GL in R/3 which is currently used at more than 10.  SAP AG 2006 / General Ledger in mySAP ERP.000 customers. The classic GL remains available in mySAP ERP  for upgrade customers  for new customers with specific industry requirements (e. 38 . JVA).Positioning for New Customers The New General Ledger of mySAP ERP provides all benefits listed before to new customers.

sap. there is no pushbutton solution. Upgrade installations will continue to use their current applications per default. SAP offers a New GL migration service which combines a migration cockpit and service sessions to ensure a safe migration. For further information about the New GL migration service please refer to http://service. Even with the availability of this migration service. 39 .com/GLMIG  SAP AG 2006 / General Ledger in mySAP ERP. Customers are strongly advised to set up a separate project for changing from the classic GL to the New GL.Positioning for Upgrade Customers The classic GL from SAP R/3 is still included in mySAP ERP. Customers who are satisfied with their current installation will not be required to change anything and will not be affected at all.

Customer-defined Parallel sets of books Fast Close TCO reduction Industry Specific Ledgers B/S by Grant.GL in SAP R/3 Enterprise and mySAP ERP General Ledger in SAP R/3 Enterprise General Ledger in mySAP ERP Multiple Applications Classic GL Legal Requirements mySAP ERP: A Unified World General Ledger supports Legal Requirements Mgmt. Accounting Standards Compliance & Transparency  SAP AG 2006 / General Ledger in mySAP ERP. and Segment reporting CoGS Ledger Profit Center Ledger Management and Segment reporting Extensibility by Industries Extensibility by Customers Balanced book by any dimension Special Ledger Multi-dimensional. Title … Intl. Fund. 40 .

Preparation CoGS Ledger CO-PA Reconc.GL in mySAP ERP – The unified approach Accounting Interface Profit Center Determination Currency Translation Derivation Zero balance Online Split: Balanced Book for any dimension EC-PCA GL in mySAP ERP FI-SL CO-OM Cons. Ledger  SAP AG 2006 / General Ledger in mySAP ERP. 41 .

Requirements and Architecture Benefits of the New General Ledger Positioning and Availability Customers Summary .

” “The elimination of manual postings and other processes at the end of the period significantly reduces the number of errors and thus greatly contributes to ensuring compliance. 45 .” “Overall.” Ms.METRO – New GL Customer Live with the New GL in several countries since 2006 “We generate a balance sheet and profit and loss statement at the profit center/store level. Byner-Bendig. we have attained an unprecedented level of data quality and increased transparency by 30%-40% . Conf Call with Gartner on New GL. Common Template Accounting FI/CO. Metro Group  SAP AG 2006.” “New General Ledger Accounting provides optimum support for parallel accounting. The function for online document splitting enables a very high degree of automation. Stefan Karl.

46 . Head of the Financial Accounting Department  SAP AG 2006. Conf Call with Gartner on New GL. Stefan Karl. We have achieved a significant TCO reduction during implementation and good acceptance from our end users.” Dieter Bankosegger .HDI – New GL Customer Live with New GL for Austrian subsidiary since January 2005 “With the New GL in mySAP ERP we are able to master all requirements for parallel valuation (Local GAAP and US-GAAP).

Requirements and Architecture Benefits of the New General Ledger Positioning and Availability Customers Summary .

Low TCO for implementing and running the General Ledger.Benefits of the General Ledger in mySAP ERP 1. The General Ledger supports a Unified Financial and Management Accounting. It provides Extensibility and Flexibility to add industry or customer specific dimensions to standard accounting. 3.  SAP AG 2006 / General Ledger in mySAP ERP. 7. The General Ledger supports Parallel Accounting by Using Parallel Ledgers or Parallel Accounts. 6. 5. 48 . 4. There is a strong support of Fast Close since many period-end activities are no longer required. The General Ledger provides perfect transparency and reduces the risk of non-compliance – thus supporting Corporate Governance. 2. and in many industries. There is powerful functionality for Balanced Books by Any Dimension which is important for segment and management reporting.

기타 : 중요 Notes 정보 .

50 .중요 notes Which are important OSS notes concerning New General Ledger (NewGL) in mySAP ERP?            741821 Release limitations concerning SAP ERP 2004 756146 mySAP ERP NewGL: General information 779251 mySAP ERP NewGL : Parallel accounting 862523 mySAP ERP NewGL : new functions as of SP 10 890237 New GL with document splitting: Legacy data transfer 891144 New GL/document splitting: Risks of subsequent changes 918675 Basic architecture of the NewGL accounting 812919 mySAP ERP NewGL : migration 826357 Profit Center Acc. and NewGL in mySAPERP 852971 SEM-BCS: Integration with the NewGL 820495 mySAP ERP New GL: Data volume and parallel ledgers  SAP AG 2006 / General Ledger in mySAP ERP.

Positioning SAPC New GL Migration Services Overview of the Migration from Classic GL to New GL in mySAP ERP 2004/2005 Project Assessment / Workshop Service .

you can run both in parallel for a short time Does everything look different in the New G/L?  Not really. 52 .Key Customer Points – New General Ledger When will the New G/L be available?  Comes as default in new installations Is it still possible to use the old “classic” G/L?  Yes – in both mySAP ERP 2004 and 2005 Can we use both?  During configuration. from the end-user point of view How can we migrate from the old G/L to the New G/L? mySAP ERP 2004 – Must apply for Development Assistance  mySAP ERP 2005 – Must apply for Development Assistance   SAP AG 2006 / General Ledger in mySAP ERP.

Project Timeline ERP Upgrade and New GL Implementation Separate projects for ERP Upgrade and New GL implementation New GL Implementation Project Upgrade Blueprint NewGL Customizing Migration NewGL to NewGL Project R/3  ERP Timeline Schedule for the implementation of New GL  Complete Upgrade from R/3 to mySAP ERP  New GL Implementation Project • • • • Blueprint of New GL (determination of business requirements) Customizing New GL Customizing of Migration Migration Execution  SAP AG 2006 / General Ledger in mySAP ERP. 53 .

New GL will be activated  Source ledger of migration can be determined by company code and account  SAP AG 2006 / General Ledger in mySAP ERP.New GL Migration Principles Phase 0 Date of migration = Fiscal Year Change Phase 1 Date of activation Phase 2 Old Fiscal Year Run Classic GL New Fiscal Year Run Classic GL Close fiscal year Run New GL Migration principles  Date of migration is at the beginning of a fiscal year (current or future)  Year-end closing of old fiscal year must be completed prior to migration and activation of New GL  After successful data migration. 54 .

if applicable Go Live  Perform migration of production system Activation of New General Ledger after successful migration  SAP AG 2006 / General Ledger in mySAP ERP.New G/L Migration Project Steps Phase 0 Phase 1 Date of migration = Fiscal Year Change Date of activation Phase 2 Old Fiscal Year Run Classic GL New Fiscal Year Run Classic GL Close old fiscal year Run New GL Planning & Configuration  Blueprint of NewGL Migration Testing  Customizing of Migration  Testing and Validation of New GL and migrated test system New GL is live  De-activation of classic general ledger after transitional period  Customizing of NewGL  Planning and conception of migration  Customizing of document splitting. 55 .

56 . make sure you review its functional limitations prior to commencing  Refer to OSS Notes 741821 and 862523  SAP AG 2006 / General Ledger in mySAP ERP. please note:  The functions of document-splitting validation are not available in mySAP ERP 2004!  Be sure to consider this when deciding whether to upgrade  If you intend to migrate to New G/L on mySAP ERP 2004 (ECC 5.0).Migration Points  Several features delivered with mySAP ERP 2005 are downgraded to mySAP ERP 2004 as of support package 10   For further details on ERP 2004 SP 10 refer to OSS Note 862523 ERP2004 Migration Candidates see OSS Note 812919  Also.

configuration and testing of all document splitting MUST be completed prior to the date of migration in order to support validation (simulation) prior to activation  Currently any customer looking at migration must obtain approval from SAP Development in order to be supported   This applies to both mySAP ERP 2004 and mySAP ERP 2005 If interested.Migration Points (cont.)  Ensure that prior to the Date of Migration (year end) you have a well-defined and validated blueprint design for migration   Don‟t wait until near year end to commence the migration project  Plan on 6 month project window minimum Where document splitting will be used. 57 . please contact Gary Fullmer  SAP AG 2006 / General Ledger in mySAP ERP.

500 Euro)  Scenario 1 and additional merging of Profit Center Accounting and Special Ledger. PCA and/or SL ledger (14. 58 . consolidation preparation ledger and costof-sales ledger.500 Euro)   Merging of classic GL ledger. customer-specific fields in summary reporting  Benefits:   Replacement of Special Ledger Accounting by NewGL Enhanced auditability  Better integrated reporting  SAP AG 2006 / General Ledger in mySAP ERP. customer-specific fields in summary reporting Benefits:    Reduced data redundancy Reduced effort for period end closing Harmonized reporting  Scenario 2: Merge of FI.Scenarios Supported by New GL Migration Service  Scenario 1: Merge of FI ledger (9.

for profit center.500 Euro)  Document split allows balance sheet on additional dimensions such as profit center. segments or business areas  Benefit: Flexible reporting on entities other than company code  Scenario 4: Scenario 2 + Change to ledger solution for parallel accounting (?)  Switch from parallel accounting by parallel accounts to parallel ledger  Benefits: more transparent chart of accounts. reporting.3. segment or business area reporting) (19. 59 .Scenarios Supported by New GL Migration Service  Scenario 3: Scenario 2 + Document split (e.g. auditability  Scenario 5: Scenario 3 + Change to ledger solution for parallel accounting (?)  See descriptions of scenarios 2.4  Any scenarios that differ from the above standard scenarios are migrated project-by-project based on scenario 5  SAP AG 2006 / General Ledger in mySAP ERP.

Positioning SAPC New GL Migration Services Overview of the Migration from Classic GL to New GL in mySAP ERP 2004/2005 Project Assessment / Workshop Service .

and Risk Analysis Resource Estimation Develop Business Case Justification for Migration Develop High Level Project Plan and Timeline  SAP AG 2006 / General Ledger in mySAP ERP. Complexity. 61 .Project Assessment: Service Offering: Customer Migration Workshop Customers considering migration to New GL are strongly recommended to engage SAPC Services for 2-Day Migration Assessment Workshop Benefits: Explanation of Migration Concepts and Procedures Scope.

CO-OM. FI-SL.Project Assessment: Scope: Number of Company Codes – How many? Complexity of footprint Use of Document Splitting – Are all transactions split? Effects of Intercompany processing on Splitting Use of Parallel Accounting – Current situation (Accounts Approach v. Ledger Approach Foreign Currency Revaluation and Postings Planning and Allocations Integration with other Modules – Use of EC-PCA. 62 . Fixed Assets Current Reporting Environment and Report Delivery  SAP AG 2006 / General Ledger in mySAP ERP.

Other areas derived assignments (3KEH)  SAP AG 2006 / General Ledger in mySAP ERP. Use of EC-PCA Fiscal Year Variants – Are we dealing with multiple migration plans? Characteristic and Key Figure Definition Current Configuration Considerations: Current Use of Document Types (Splitting Relevant) Intercompany Processing Validations and Substitutions. Multiple. balance forward Controlling Areas – Single v. open item managed v. 63 .Project Assessment: Organizational Structures: Chart of Accounts – structure of accounts.

Project Assessment: Volumes: How many open item accounts. how many open items? What are the document volumes by month? How many balance forward accounts x number of company codes? Data Sources: Current use of FI-SL or EC-PCA as source ledger How to establish beginning balances Use of default values for unassigned or unidentified characteristics  SAP AG 2006 / General Ledger in mySAP ERP. 64 .

use of document types. Approach to be used for testing Data Validation: Who will validate data? How will data be validated? Reconciliation of migrated data and how to document results.. Sign-Off and Post-Audit Considerations  SAP AG 2006 / General Ledger in mySAP ERP.Project Assessment: Interfaces: Inbound – field status settings. processing of large entries with splitting Outbound – Use of GLT0? GLPCA? FI-SL line items are now split…. 65 .

Project Phase 1 Data Migration – Project Phase 2 End the Project – Phase 3 .Migration Project Phases Planning -.

67 .Project Planning – Phase 1 Project Planning and Blueprinting  1/2 The project plan should include:  The Final Design of new General Ledger    Reporting Requirements Legal Issues Initial Configuration Structure Many features can be added later  Switch from Account Based to Parallel Ledger Accounting  On-Line Document Splitting  Real Time Data Update from Controlling  Segment and Profit Center Reporting Fiscal Year Close Start Configuration of General Ledger Switch off old General Ledger  Migration Planning – Complex vs. Simple   Project Schedule     SAP AG 2006 / General Ledger in mySAP ERP.

68 .Demo Configure New General Ledger -.Overview  SAP AG 2006 / General Ledger in mySAP ERP.

Phase 1 2/2 Project Planning and Blueprinting Cont‟d – More Considerations    How to use of Profit Center and Segment Accounting ? Implementation of Cost of Sales Accounting ? Continued use of Special Purpose Ledgers?  Current Use?  operational system or in consolidation  Online update or by rollup?  Account Splitting    Impact on other mySAP ERP Modules How many interfaces to external systems exits Note: If document splitting is going to be introduced configuration of document splitting must occur during phase 0 in order to support simulation during phase I. 69 .Project Planning -.  SAP AG 2006 / General Ledger in mySAP ERP.

Project Planning – Phase 1 Migration Plan Considerations  Open Item Migration from old Fiscal Year  Migration with or without Document Splitting  Number of open items  Items posted to earlier releases prior to R/3 4.5     Number of Company Codes and Cross-Company-Code Clearings Use of different fiscal year variants  Effects the number of Migration Plans Required Use of additional currencies in special purpose ledger Parallel valuation  Special feature of migration from account approach to ledger approach  SAP AG 2006 / General Ledger in mySAP ERP. 70 .

71 .Project Planning Phase 1 -.Summary Basic Requirements that should be completed prior to Phase 2   Project Blueprint  Desired Outcome Parallel Accounting Real time updates for Controlling How Many and what Company Codes Will open items from old fiscal year be split and posted Use Delivered Method or customized Initial Configuration of New General Ledger      Configuration of Migration Plan or Plans  Will Document Splitting be Used initially  Configure Document Splitting   SAP AG 2006 / General Ledger in mySAP ERP.

72 .Demo Build Migration Plan  SAP AG 2006 / General Ledger in mySAP ERP.

Project Phase 1 Data Migration – Project Phase 2 End the Project – Phase 3 .Migration Project Phases Planning -.

74 .Begin the GL Data Migration & Testing – Phase 2 Step 11 – Must be Completed Prior to Data Migration Start: Step – Must be Completed Prior to Data Migration Start:   Date of Migration Established  Must be Fiscal Year End Old/Prior Fiscal Year End Closing closed & locked against further posting   Configuration of new General Ledger Completed  Document Splitting Configured if required Company Codes Selected for each Migration Plan Parallel Ledgers Configured & Assigned to Company Codes   Migration Plan or Plans Configured   Additional Currency selected for Company Codes Multi-Fiscal Year Variants assigned to Company Codes  SAP AG 2006 / General Ledger in mySAP ERP.

75 .Realization: Migration Tasks can be divided into 4 categories: Open Item Migration Current Document Transfer Balance Carry-Forward Beginning Balance Adjustments* * Required if document splitting is activated  SAP AG 2006 / General Ledger in mySAP ERP.

Migration Project Data Flow – Phase 2 Create Worklists BADI Update new G/L Data Tables + Build Balance Carryforward Open Items Prior Fiscal Year Phase 2 Build Document Splitting Information Update Items to Update Ledgers Items to Ledgers Update Items to Ledgers Build new G/L Data Tables Documents. from Current Fiscal Year Phase 2 Build Document Splitting Information Update Documents to Update Ledgers Documents to Update Ledgers Documents to Ledgers Document Splitting Customizing Alternative Customizing for Document Splitting Closing Balance of NonOIManaged Accounts Update Balance Carryforward to Ledgers  SAP AG 2006 / General Ledger in mySAP ERP. 76 .

77 .GL Data Migration & Testing – Phase 2 Step 2 – Create Migration Worklists For:  The Data to be Migrated to New General Ledger Data Tables   Open Items from closed/old fiscal year Documents posted in current/new fiscal year Migration Plan requires two worklists minimum  Worklists are assigned to each Migration Plan  Each   Prior Year Open Items Current Year New Documents  Worklists can be created 2 ways  In Cockpit Environment (All at Once)  Individually (One at a time)  SAP AG 2006 / General Ledger in mySAP ERP.

Build Worklists  SAP AG 2006 / General Ledger in mySAP ERP. 78 .

 SAP AG 2006 / General Ledger in mySAP ERP. 79 .GL Data Migration & Testing – Phase 2 Step 2 – Build & Test Document Split Data For Both Types of Migration Data:   Open Items from Prior/Old Fiscal Year  BADI Requires the use of a BADI Will use configured Splitting Rules  New Documents posted in current Fiscal Year  Configured during Phase One of the Migration Project  SAP Delivered  Customized Splitting Rules  Test Splitting Results or both Data Records   GL Accounts used for Splitting Document Types Selected for Splitting  Etc.

80 .GL Data Migration & Testing – Phase 2 Step 3 – Migrate the Data to the New Data Tables Migrate the Data:  Update New General Ledger Totals Tables   FAGLFLEXA .ERP FAGLFLEMA – Public Sector  Totals Tables Assigned During General Ledger Configuration Project Phase 1  If Document Splitting is Configured additional data tables will be updated with Split Data Results  Based on BADI or Splitting Rules  SAP AG 2006 / General Ledger in mySAP ERP.

81 .Data Migration  SAP AG 2006 / General Ledger in mySAP ERP.

Note: Data values are added to any existing values in target ledgers  Control how many time this process is activated  Can reverse process and start over  SAP AG 2006 / General Ledger in mySAP ERP. where required.      Cost of Sales Ledger 0F Profit Center Accounting Ledger 8A User Defined FL-SL‟s Parallel Currency Ledgers used in Classic General Ledger Others ? ID of Data Source Ledgers Assignment of Target Ledgers  Configuration Requires     Manual Adjustments (FBCB) can be made in period 00. 82 . after initial balances populated to establish correct opening position. Data (balances) not transferred via Open Item Migration Process populated in period 00 from appropriate defined source.GL Data Migration & Testing – Phase 2 Step 4 – Balance Carry Forward Old Fiscal Year Balance Sheet Accounts   For Open item managed accounts initial balances are populated in period 00 as open items at date of migration are migrated.

83 .Balance Carry Forward  SAP AG 2006 / General Ledger in mySAP ERP.

Evaluation of Migration Results – Phase 2 Check and Certify Migration Results:  Analyze Migration Status -. a document splitting simulation tool is available  SAP AG 2006 / General Ledger in mySAP ERP.IMG Tool  By Migration Plan or Plans     Open Items & Documents Company Codes Document Numbers Processing Status  Compare Ledgers  By Company Code or Account  Example compare GLT0 to FAGLFLEXA  During parallel processing phase 2   By Cost Center Others  These tools can also be used to check on data migration progress not just at the end  Also. 84 .

error overview. object lists  Log of balance origin  Ledger to ledger comparison  Log of migration-specific adjustments  Ledger-independent display of document splitting information  Simulation of document splitting  SAP AG 2006 / General Ledger in mySAP ERP.Summary Evaluation Tools Available – Phase 2  Evaluation of migration status  Statistics. 85 .

Evaluation of Migration Results  SAP AG 2006 / General Ledger in mySAP ERP. 86 .

 FAGL_MIG_RESTORE_RP  Removing individual documents from new tables. Warning: May cause inconsistencies in the balances if the data is not build correctly with the repeat migration.Start Over -. 87 .  SAP AG 2006 / General Ledger in mySAP ERP.Resetting the Migration Plan Phase Two Option Only: IMG Menu Option  FAGL_MIG_RESTORE_ALL  Complete reset -> to ensure data consistency Warning: Not possible when New G/L Accounting is active! NOTE: The following two reset options can only be achieved using the transaction codes:  FAGL_MIG_RESTORE_OP  Removing individual open items from new tables. Warning: May cause inconsistencies in the balances if the data is not build correctly with the repeat migration.

Re-Set Migration Plan  SAP AG 2006 / General Ledger in mySAP ERP. 88 .

Realization: Cut-Over Recommended to be done during „quiet period‟ (e.  SAP AG 2006 / General Ledger in mySAP ERP. Performance benchmarks compiled during testing will give a good estimation of anticipated down-time.g. 89 . no transaction processing taking place). Only the worklist processes (open items and documents) need to be processed during the quiet period. Carry forward and FBCB adjustments can be processed after the system has been returned to the users.

GL Data Migration & Testing Phase Two -.Summary Basic Requirements that should be completed prior to Phase 3  Old Fiscal Year End Closing Completed and Locked         Migration Plans Activated Worklists created for both Open Items and new Documents Simulation of Document Splitting Migrate the Data to the new data tables Test and certify the migration results Re-set the Migration Plans as required Re-peat the data migration as required Re-test and certify the data as required  Move to Phase 3 of Project and set the switch to close the project  SAP AG 2006 / General Ledger in mySAP ERP. 90 .

Migration Project Phases Planning -.Project Phase 1 Data Migration – Project Phase 2 End the Data Migration – Project Phase 3 .

92 .End the Migration Project – Phase 3 Note: Once this step is complete the migration plans are de-activated IMG Menu Option:  All data must be checked and certified prior to this activity  Final Step and no Return  Effects   All Migration Plan are de-activated Other migration functions used during the migration process are also deactivated  Manual Adjustments to Balance Carry Forward items (FBCB)  SAP AG 2006 / General Ledger in mySAP ERP.

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