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Desalination for a better world

IDA WORLD CONGRESS 2009
on Desalination and Water Reuse

ATLANTIS, THE PALM, DUBAI 7 -12 NOVEMBER 2009
Hosted by TechnoPark

EXHIBITOR MANUAL

Contents
Subject Exhibition Timetable Exhibitors Checklist Important Notices to exhibitors General Information Atlantis Hotel & Event Production Regulations Deliveries, Pickups & Equipment Storage Freight & Logistics Information Page No. 04 04 05 06 07 08 09

Forms
Fascia Name form no.1 Logo on Fascia form no.1A Upgrade Shell Scheme form no.2 Exhibitor Admission Passes form no.3 Catalogue Entry form no.4 Water Supply & Drainage form no.5 Freight Forwarder form no.6 Rental for furniture & Optional displays form no.7 Audio Visual Rental form no. 7A Electrical Requirements (Shell Scheme) form no.8 Electrical Requirements (Custom Built) form no.8A Hostesses form no.10 Indemnity & Waiver form no.11 Design Brief form no.12 Plants & Flowers Requirements form no.13 Booth Only registration form no.14 Complimentry Exhibitor Registration form no.15 Exhibition Rules and Regulations 2 3 4 5 6 7 8 9-15 16-17 18 19 21 22 23 24-25 26 27 28-33

Stand building Contractor (Space only exhibitors) form no.9 20

www.idadesal.org

Message from the IDA Secretary General
Dear Colleagues, On behalf of the organizing committee of the IDA World Congress 2009, I am delighted to present you with your Exhibitor's Manual, which is designed to assist exhibitors plan participation at IDA Exhibition well in advance. The information compiled will provide your coordination teams with everything they need for a successful implementation. The Manual is divided into two sections - "Information" and "Action." We, therefore, request you to set aside some time to read these sections carefully to familiarize yourselves with the preparations and procedures building up towards the event. The Manual also contains a checklist of dates for returning your forms, to ensure that the services required can be supplied, with maximum ease. By returning your completed order form as per the specified dates, you will avoid last minute disappointments and unnecessary surcharges. IDA will do its utmost to assist you with your planning and implementation. Our aim is to provide you with a seamless experience throughout your participation. We recommend that your company nominate a single point of contact to co-ordinate and plan for your participation at the IDA Exhibition, liaison with the professional congress organizers, stand fitting company, on site handling agents and other contracts to manage deadlines. For information on Dubai, visa assistance and accommodation please visit www.idadesal.org. For any other inquiries please contact Ms. Candace MacLaughlin cmaclaughlin@idadesal.org We look forward to the pleasure of welcoming you to the IDA World Congress & Exhibition 2009 in Dubai, United Arab Emirates. Sincerely,

Patricia Burke Secretary General IDA

www.idadesal.org

EXHIBITION TIMETABLE
DAY Thursday DATE 5th November TIME 8.00 am DETAILS Custom Built contractors ONLY can access the exhibition hall Access to exhibition hall by Shell Scheme exhibitors All stands (Shell Scheme and custom built) must be complete All Stands must be ready OFFICIAL OPENING (no further exhibit items will be allowed into the exhibition hall) Exhibition Access the venue for dismantling Dismantling must be COMPLETE

Saturday

7th November

From 8.00 am

Saturday

7th November

By 7.00pm

Sunday Sunday

8th November 8th November

8.00 am 9.00 am

Sunday to Wednesday Wednesday Thrusday

8th Nov - 11 Nov 8.30 am to 5.30 pm 11th November 12th November From 6.00 pm By 8.00 pm

EXHIBITOR'S CHECKLIST
FORM No.1 No.1A No.2 No.3 No.4 No.5 No.6 No.7 No.7A No.8 No.8A No.9 No.10 No.11 No.12 No.13 No.14 No.15 Service Fascia Name Logo on Fascia Upgrade Shell Scheme Exhibitor Admission Passes Catalogue Entry Water Supply & Drainage Freight Forwarder Rental for furniture & Optional Displays Audio Visual Rental Electrical Requirements (Shell Scheme) Electrical Requirements (Custom built) Stand Building Contractor (space only exhibitors) Hostesses Indemnity & Waiver Design Brief Form Plants & Flowers Requirements Booth Only registration Complimentry Exhibitor Registration RETURN TO Al Fajer Al Fajer Al Fajer IDA IDA Al Fajer FreightWorks Al Fajer Al Fajer Al Fajer Al Fajer IDA Meeting Minds Meeting Minds Al Fajer Blooms IDA IDA PAGE DEADLINE 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Oct 15 Sept Early Planning stage 15 Sept 01 October 01 October ACTIONED

www.idadesal.org

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ACCOUNTS All outstanding accounts must be settled DURING THE COURSE OF THE EXHIBITION. Double-decker stands are allowed provided it is checked and approved by the Organiser. Last minute requests are subject to availability. They must be pre-fabricated and decorated prior to arrival at the Halls. Dismantling of the stands will be done the morning after the exhibition closes. www. the Organizer's Office on site must be notified at least two hours before the exhibition closes. for the exact timings. Please enclose all the necessary design material and payments before the above deadlines. Exhibitors must ensure that heavy exhibits and other goods are properly packed and marked the next morning and removed from the exhibition hall by 1700 hours the same day. All stands should be free standing. Please indicate your preferred move in time and date to the Organiser. etc. FURNITURE & ELECTRICAL ITEMS The furniture and electrical items requested in your order forms will be placed at your stand on the second day of build-up. all exhibitors are requested to check with the Organizer's Office on site. please contact the Organiser immediately.00 hours on the 4th November.00 hours.00 hours. "SPACE ONLY" exhibitors.org 5 . Exhibitors will be able to unload their material and arrange their displays only after the stands have been set-up. please note: Exhibitors who will have their stands built by the non-official contractors. re-stocking can be done during the lunch break. please note: The Stand Builders will require two days to complete the stands. please note: Dimensioned drawings must be sent to the Organiser for approval 60 days prior to the event. Gate passes for removal of Exhibits will be issued by the Accounts Department at the Organizer's Office on site only if all accounts are cleared and settled. Additional items can be ordered from the official contractor on site. RE-STOCKING/MAINTENANCE Normally. Oil based paints and glues are strictly forbidden. The Official Freight Forwarder will assist you in re-packing heavy Exhibits upon your request. However such orders will be subject to availability and a surcharge of 20%. Digging holes. "SHELL SCHEME STAND" exhibitors. However. Under special circumstances. However. Exhibitors will be allowed access on 4th November onwards at 08. All materials used in the construction of any items of stand fitting or display work must be fireproofed or of non-flammable materials.7m W x 2. permission may be granted for maintenance or repair work after the Exhibition closes. In-Hall Operations Schedule: During the build-up period.45m H In the event you wish to showcase items that exceed the above measurements.IMPORTANT NOTE All Forms to be returned to the relevant contractor within the stipulated deadline. Exhibitors will be allowed access on 6th November onwards at 08. The halls will be open from 0800 to 1700 hours for this purpose. This will enable arrangements for the admission of workmen and the provision of lighting. can start the build-up immediately after the marking of hall has been completed.idadesal. the exhibition halls will be open from 08. nails and screws are not allowed within the Halls. Please Note: Carpet is included "CUSTOM BUILT" exhibitors. REMOVAL OF EXHIBITS Light and small Exhibits must be packed and carried away right after the exhibition closes on 12th November. WEIGHT & SIZE RESTRICTIONS Weight and size restrictions for equipment and machinery include: * Fork Lifted Max weight load is 700kg * size limit 1.

idadesal. United Arab Emirates Tel: 009714 4280856 Fax: 009714 4280857 Email: manuela@meetingmindsdubai.com. United Arab Emirates Tel: 009714 2044460 Fax: 009714 2044470 Email: Irshad.idadesal.net Contact: T.net Website: www. Manuela Marchetti Events Director www.com Website: www.khan@freightworks.com Contact: Irshad Khan Manager Service Delivery Meeting minds Experts Dubai Media City Al Thurayya Tower II P.freightworks. J.org Contact: Candace MacLaughlin Exhibit & Membership Manager PO Box 50162 Dubai.Suite 200 Topsfield. United Arab Emirates Tel: 009714 3406888 Fax: 0097143407758 Email: vijay@alfajer.org Website: www. Contact: Ms. Vijayraj Exhibition Manager Official Onsite Handling Agent Local Organiser FreightWorks PO Box 5514 Dubai.com Website: www.GENERAL INFORMATION IDA Congress Organiser Official Contrator Al Fajer Information & Services IDA PO BOX 387 94 Central Street . MA USA Tel: 1-978-887-0410 Fax: 1-978-887-0411 Email: cmaclaughlin@idadesal.O. Box 500717 Dubai.org 6 .meetingmindsdubai.alfajet.

* The name and stand number of the Exhibitor must be prominently displayed.5 meters or extend beyond the boundaries of the site allocated. CONTRACTOR PERFORMANCE BOND Before permission is granted by the Organizer for a Contractor to work at the Exhibition and the necessary entry passes issued. Electrical Order Form is available in this Manual .org 7 . Please inform your contractors that they must submit staff list and copy of trade license and proof of sponsorship 14 days prior to the exhibitions in order to produce contractor badges. the Organizer reserves the right to affix stand numbers as they deem fit and will charge all costs incurred to the Exhibitor. no nailing or drilling is allowed. * All Exhibitors must provide their own wall panels instead of using the back walls of the adjacent Exhibitor.idadesal. * No wall or ceiling is allowed to be structured to the stands unless approval has been granted by the Organizer. No painting on the shell stand panels is allowed.Form No. 1 No additional stand fitting or display may be attached to the shell stand structure i. plumbing and electrical works. * The Exhibitor Company's name should be entered in Form No.Refer To Form No. Exhibitors who wish to have panels painted must inform the Organizer. walls or any other part of the building. all the above requirments will be taken care by Al Fajer Information & Services The Organizer will have the right to take down the stand/ or disallow participation without any compensation as a result of failure to submit the design for approval. No financial credit will be given by the Organizer/Contractor for any standard carpet not utilized. If this requirement is not observed. The following Regulations must be observed when planning a stand presentation: "Shell Scheme" .5 mt * No part of any structure may extend beyond the boundary of site allocated. Submission for "SPECIAL DESIGN STAND" This form must be submitted only if you are using a Non-Official Stand Building Contractor Exhibitors who will have their stand built by non-official Contractor must send the dimension drawing to organiser for approval. * No suspension may be made from the ceiling of Exhibition Halls or may anything be fixed to the floor. 08 & 08A To avoid any power supply tripping/disruption to your stand and to neighbouring stands. 1 * 400 kg. Any change to the type or color of the floor covering provided. No free standing structure may exceed the height of 2. * * * * www. No Stand Building Contractor is allowed to carry out construction of stands until necessary permission is obtained from the Organizer. After getting approval from organiser please submit a copy to Al Fajer Information & Services along with main electricity supply (see order Form 09A) If you are using Al Fajer Information & Servives for the special design stand. The Organizer reserves the right to refuse such permission without assigning any reasons. inside foyer 3. in connection with the event. stand decoration. must be by prior negotiation with the Official Stand Building Contractor. without which access will not be granted. Contractor/Organiser will not be responsible for Insufficient power supply that cause power tripping. please check with Official stand contractor if you require extra power supply for the equipment that you are demonstrating/using at the site. the Contractor will be required to sign an undertaking guaranteeing his observance of the Exhibition Regulations. /per distributed load. "Custom Built" (Special Design Stand) * No structure may exceed a height of 5 meters in Halls.STAND BUILDING REGULATIONS The Organizer has appointed Al Fajer Information & Services (Exhibit Builders) as the Official Stand Building Contractor to carry out stand fittings. Any costs incurred will be paid by the Exhibitor concerned.e. * An Exhibitor occupying a corner booth is not permitted to close any part of the corner even though he may require to use the same for display.

g. Palm Jumeirah must adhere to the venues Company Regulations and Technician on Duty Policy. When in operation. all electrical installations on stands must be carried out by the Official Stand Building Contractor. Please complete Form No. prior to the official termination of the Exhibition. AIR-CONDITIONING The indoor Exhibition Halls are fully air-conditioned. installed attachment and connection to existing building stricture and infrastructure. If water supply is essential to Exhibits. indicating the type of equipment to be used. PRESENTATION OF EXHIBITS Exhibitors must present their Exhibits throughout the period of the Exhibition. * Method statement. First aid. details must be given to the Official Stand Building Contractor. and including times of when if any smoke or special effects will be used. Events Manager to insure that these requests are e-mailed to security ( DXB-Security ). Required Documentation from Production and Event Management Companies prior commencement of load-in at Atlantis. Cherry Picker. ATLANTIS HOTEL & EVENT PRODUCTION REGULATIONS All companies undertaking event production in any location at Atlantis. * Other relevant training certificates or evidence of competence and experience e.g.13. * Relevant training certificates or evidence of competence and experience of all staff that will be involved in rigging. NO OTHER CONTRACTORS ARE ALLOWED TO CARRY OUT ELECTRICAL MAIN SUPPLY INSTALLATION. indicating set up. Palm Jumeirah * Copy of Company Trade License * Copy of Insurance certificates (for personal and public liability) * Current certificates (and expiry dates) for all lifting and rigging equipment. E.ELECTRICAL MAIN SUPPLY INSTALLATION For safety reasons. Flowers may also be Purchased. stage plan and rigging plot. www. Air-conditioning will be provided throughout the Exhibition period. shackles and chain hoists ( all must be tested yearly and certification provided) * Documentation to confirm the fire resistance of any materials or drapes used * A list and copies of all staff visas working in the area * Relevant training certificates or evidence of staff competence and experience of all staff that will be using any site equipment (in house or rented). 05 for your requirements. in their opinion. (these will be in accordance with the above certificates and experience) * Schedule. No Exhibitor will be allowed to remove Exhibits from the Exhibition floor. strops.idadesal. WATER SUPPLY AND DRAINAGE Water supply is only available at perimeter stands .by Event Manager / CSM. (In accordance with provision of above mentioned certificates) * Fire alarm deactivation request form(s) to be submitted. Please indicate your requirements in Form No.from load in to load out. may violate the above. 07A. Please indicate your requirements in Form No. such equipment must not cause annoyance to Visitors or other Exhibitors through excessive sound or by virtue of its location. FILM AUDIO VISUAL DEMONSTRATION Audio-Visual equipment may be brought in by the Exhibitor himself. Safe working at heights/Rope access. Scissor lift.org 8 . FLOWERS AND PLANTS Plants and planters are available on hire from the Official Floral Contractor. fork lift. * List of subcontractors that will be used. or hired from the Official Stand Building Contractor. The Organizer reserves the right to stop any such audiovisual presentation which. rehearsal and show running order. motors.

* The venue capabilities and restrictions are fully understood by the on-site contractor and any sub-contractor they may have hired. Road case storage is to be coordinated directly with the Atlantis. The contractor must supply labour to move and load large items such as scissor lifters to coincide with the start and the end of the function room access unless specific extended storage has been booked with the Event Manager. * Personal Protective Equipment (PPE) is to be work as required. www. Power to be isolated as per Atlantis Palm Jumeirah Isolation policy. Deliveries. * Permission must be sought at corporate level for the use of pyrotechnics within the or outside the property due to ministry regulations. The Palm Event Manager and is monitored by the ToD for the function. The Palm reserves the right to restrict access to any individual who transgresses any policy or procedure. * Any injuries to contractors. * All contractor / sub-contractors equipment as stated above has a fully up to date test certificate and has been fully tested by the relevant company. If pyrotechnics are to be used security must be informed and approval granted. * Smoke Machine usage is prohibited unless security is informed and approval granted. sub-contractors or personnel inside the venue or damage to the venue that is a result of contractors defects is the full liability of the contractor and subcontractors and not assumed by Atlantis Palm Jumeirah. * Atlantis Palm Jumeirah assumes no liability for services. Atlantis. * Equipment and containers may be searched by Management of Atlantis. The contractor is required to supply labour for moving the equipment to and from the loading bay. * All personnel must have enough valid and job specific relevant experience to be working onsite. * Consumption of alcohol by contractors is forbidden on the premises. decoration. * Atlantis. * If a work practice is suspected to be unsafe. or any other articles may be attached to the fabric of the building in any way other than via hanging points. Vehicles not in the process of loading or unloading should be moved onto parking 19 after consulting with event organizer who will get permission / direction from security. Cutting or similar works * All portable Electrical Equipment will be fitted with approved plugs and sockets. Additional storage and labour charges may be incurred outside the contracted booking. personnel or equipment provided by mentioned companies or sub-contractors. transportation.org 9 . hanging drapes. * It is the responsibility of any outside contractor to ensure safe working practices are performed. The Palm. * No equipment. * Smoking only allowed in designated smoking areas. The safe keeping of tools and equipment is the sole responsibility of the contractor. * Separate Hot Work Permit is to be requested for any Welding.Note: This information must be provided to the PCO prior to set up.idadesal. Pick-ups and Equipment Storage Vehicles must not be parked unattended. * Visitor permits have been issued from the security department. Palm Jumeirah management reserve the right to have work suspended until certification is provided from the relevant authority that is acceptable to the venue at the cost of the contractor. Venue Management has the right to change or modify work(s) that may compromise safety or the venue's five star integrity. * Not to work on any live Electrical Distribution Board. * Certified Harness & Lanyard must be worn and fixed to an approved point when working above 2 meter height. * All flammable materials used are treated with a suitable fire retardant product and certificates are able to be produced on demand. * Crew to attend a Fire Safety induction prior to works being approved and suppliers and staff to be conversant with relevant Safety requirements/ legislation.

Forms .

BASIC .SHELL SCHEME .

Dubai.O.Order Form . Website: http://www. United Arab Emirates Tel: +971-4-3406888. use form 1A * Please keep a copy for your records on site.net NAME ON FASCIA * * The following is the correct name to appear on the fascia board of our stand. Reproduction of logo is at the Exhibitor’s expense. Box: 50162. 2 . 1 Company Name Telephone # Email Position Fax # Contact Person Date Stand No.net.alfajer. Fax: +971-4-3407758 E-mail: vijay@alfajer. Signature Exhibitions & More A Division of Al Fajer Information & Services P. Please TYPE OR WRITE in CAPITAL LETTERS ENGLISH Note: Only company names with a maximum of 30 letters are included in the shell scheme price and no logos are included. If you wish to have your logo on the fascia.Fascia Name (Only for Shell Scheme Exhibitors) Deadline 15th September 2009 FORM NO.

Main Branch. At least two weeks prior to the event.alfajer. Box: 66. Dubai. HSBC BANK MIDDLE EAST P. Total number of logo required X US$ 75 = Please order your logo as per your stand have been allocated with 3. Each logo cost US$ 75 Maximum space available For logo 95cm (Width) X 20cm (Height). 020-581880-001 Swift Code: BBMEAEAD * Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft. Box: 50162.E. 1 A Company Name Telephone # Email Position Fax # Contact Person Date Stand No. Signature Exhibitions & More A Division of Al Fajer Information & Services P.O.O. net of bank charges or by telex transfer to our account. 2. United Arab Emirates Tel: +971-4-3406888.Logo on the Fascia (Only for Shell Scheme Exhibitors) Deadline 15th September 2009 FORM NO. please provide file in Adobe Illustrator / EPS format. Website: http://www. 3 .net. Account No.net LOGO ON FASCIA * This form is not compulsory * * * * * Note: If you wish to have your logo on the FASCIA.A. U. or 1 open side.Order Form . Dubai. Fax: +971-4-3407758 E-mail: vijay@alfajer. Dubai.

Fax: +971-4-3407758 E-mail: vijay@alfajer. Dubai.alfajer.A. Box: 50162. Website: http://www. Box: 66.Order Form . Dubai. Main Branch.O.E. Signature Exhibitions & More A Division of Al Fajer Information & Services P. Account No. Orders are valid only when accompanied by full remittance. United Arab Emirates Tel: +971-4-3406888.net.net NAME ON FASCIA ENGLISH * * * Upgrade option will cost US$ 80 Per Sq. Note: HSBC BANK MIDDLE EAST P. U.m Please provide your company logo in Adobe Illustrator / EPS format. 2 Deadline 15th September 2009 Company Name Telephone # Email Position Fax # Contact Person Date Stand No. 020-581880-001 Swift Code: BBMEAEAD 4 . Dubai. At least two weeks prior to the event. net of bank charges or by telex transfer to our account. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.O.Upgrade Shell scheme (Only for Shell Scheme exhibitors) This form in not compulsory. those who wish to upgrade their shell scheme booth required to fill this form FORM NO.

Suite 200 Topsfied.A. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal.Box 387.org * Please use this form to order Passes for the personnel at your stand. MA.m.S.Exhibitor Admission Passes Deadline 15 September 2009 FORM NO. 94 Central Street . Additional Form “ Complimentry Registration per exhibitor Exhibition space. Signature To: Candace MacLaughlin Exhibit Membership Manager IDA P.O. U.Order Form . * TOTAL NUMBER OF PASSES REQUIRED STAND AREA NAME OF STAND REPRESENTATIVE 5 . Passes can be collected from the Organizer’s Office on site upon arrival and must be collected BEFORE THE EXHIBITION OPENS. 3 Company Name Telephone # Email Position Fax # Contact Person Date Stand No. Each Exhibitor is entitled to 4 EXHIBITOR PASS for a stand of up to 36sq.

.. Al Thurayya Tower II P.com Name of UAE AGENT Contact Person: Address: Telephone: Website Signature: Date: Fax: E-mail: Position: 6 ....... United Arab Emirates Tel: 009714 4280871 Fax: 009714 4280857 Email: geraldine@meetingmindsdubai... Box 500717 Dubai......Order Form .Catalogue Entry Deadline ....... FORM NO....O. 4 Company Name: Address: StandNo.. E-mail: Telephone: Contact Person: Website: Fax: Position: To: Geraldine Beacon Event Manager Meeting Minds Experts Dubai Media City.

O. • Exhibitors who require special water supply & drainage for machine only must provide the relevant details. • Separate quotation will be provided.Order Form . Box: 50162.net. 5 Company Name: Address: StandNo. • Water consumption will be chargedon actual utilization and priced on site.Water Supply & Drainage Deadline 15 September 2009 FORM NO. E-mail: Telephone: Contact Person: Website: Fax: Position: Exhibitions & More A Division of Al Fajer Information & Services P. Fax: +971-4-3407758 E-mail: vijay@alfajer. United Arab Emirates Tel: +971-4-3406888.net Note: • Please complete this form if required. Dubai. Website: http://www.alfajer. Signature________________________Date___________________________ 7 .

Exhibitors must inform their own Transport Agent to contact the Official Freight Forwarder for lifting and handling requirements on-site.On site Handling Agent Please refer to below FORM NO. O.45m H Should you require further assistance please contact freightworks directly.com Deadline .7m W x 2.com Please provide the following information if you are using your own transport/shipping agent.Khan@freightworks. please contact the Official Freight Forwarder on the following address: Irshad. 5514 Tel : (971 4) 2044460 Mobile : 050-6531804 Fax : (971 4) 2044470 E-mail: Irshad.Khan@freightworks. of Pieces Discription of Contents Dimension in Meters Weight/KGS. Attn: IRSHAD / BRUNATO FREIGHTWORKS P. Box. Signature No.Order Form . 6 Company Name Telephone # Email Position Fax # Contact Person Date Stand No.5 months for air freight prior to the event WEIGHT & SIZE RESTRICTIONS Weight & Size Restrictions for equipment and machinery include: Max weight is 700kg size limit 1. For quotation. 8 .3 months for sea freight prior to the event/ 1. Name of Forwarding Agent: Contact Person: Telephone: Note: • • • • • • • • Fax: Position: Email: Only the Official Freight Forwarder will be allowed to operate within the Exhibition Halls.

Box: 50162.net. Gray) 10 q OFFICE CHAIR (Gray Fabric) US $ 15 US $ 60 11 q DINNING CHAIR (Fabric) 12 q GARDEN CHAIR (Plastic) 13 q IKEA CHAIR (Wooden Color) US $ 30 US $ 27 US $ 15 Order Form . 9 .E. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates. Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P. Email Date Signature Hall No FORM NO. Main Branch. net of Bank charges.alfajer.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No. Black) US $ 26 US $ 30 9 US $ 27 8 q LEATHER CHAIR WITH ARM (Black) US $ 30 q STACKING CHAIR (Maroon. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.O.net PLEASE NOTE: Orders are valid only when accompanied by full remittance.Rental for Furniture & Optional Displays 1 q ALUMINIUM CEILING GRID Size in mm: 965x 965 2/3 US $ 40 q HIGH STOOL (White & Black) 4 q BARRIER (2 post +1 meter rope) US $ 26 5 6 7 US $ 47 q COFFEE MACHINE q ARTIFICIAL PLANT q LEATHER CHAIR (Gray. Account No.net Website: http://www. Dubai. Black.A. U.ae / vijay@alfajer. Box: 66. Dubai. or by Telex transfer to our Account. 020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site. Dubai. HSBC BANK MIDDLE EAST P.O.

Dubai. Box: 66.alfajer. 020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site.O. Main Branch. Box: 50162.E.O. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates. HSBC BANK MIDDLE EAST P. Red & Gray) US $ 50 US $ 75 US $ 15 23 q SOFA FABRIC DOUBLE (Black) Size: Semi Round 24 q GARMENT RAIL (With wheel) 25 q COAT STAND (Free Standing) US $ 120 US $ 40 US $ 30 Order Form .Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No.A.net Website: http://www. Dubai.net PLEASE NOTE: Orders are valid only when accompanied by full remittance. or by Telex transfer to our Account. Email Date Signature Hall No FORM NO. 10 . Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P. Dubai.net. Account No. net of Bank charges. U.Rental for Furniture & Optional Displays 14 q REVOLVING CHAIR (High) 15 q VISITOR’S CHAIR Fabric ( Red) 16 q INFORMATION COUNTER Size in mm: 1000x500x1100 US $ 30 17 18 US $ 30 19 US $ 45 q STOOL BLACK (With back rest) q STOOL BLACK (Low) q WHITE CHAIR (GILREBT) US $ 27 US $ 25 22 US $ 30 20 q HIGH STOOL Plastic (White/ Black) 21 a b c q q q Red Blue Gray q SOFA FABRIC SINGLE (Black) Size: Semi Round SOFA SEAT (Blue.ae / vijay@alfajer. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.

Main Branch.A. net of Bank charges. Account No.net.ae / vijay@alfajer. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.Rental for Furniture & Optional Displays 26 q COAT HOOK (Wall Mounted) 1 meter 27 q FREE STANDING MIRROR 28 q IRONING BOARD US $ 25 29 US $ 30 US $ 25 31 q STEAMER (Vertical) 30 q LITERATURE RACK .net PLEASE NOTE: Orders are valid only when accompanied by full remittance.net Website: http://www. Email Date Signature Hall No FORM NO.O. 11 . or by Telex transfer to our Account. Dubai. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates.alfajer. HSBC BANK MIDDLE EAST P.DESKTOP (Acrylic single A4) q LITERATURE RACK (Wall Mounted 4xA4) US $ 75 32 33 US $ 15 34 MANNEQUINS ADULT (Male/ Female) US $ 25 US $ 65 SHELF UNIT 4 SHELVES Size in mm: 1000x500x2000 q q US $ 120 q q q COFFEE TABLE (With glass top Size in mm: 650x650x465) SHELF UNIT 4 SHELVES Size in mm: US $ 54 1000x350x2000 MANNEQUINS CHILD (Boy/ Girl) US $ 85 US $ 27 35 q INFORMATION COUNTER Size in mm: 2500x500x1100 36 US $ 54 INFORMATION COUNTER Size in mm: 1000x500x1000 q q 37 US $ 54 LOCKABLE COUNTER Size in mm: 1000x500x1000 q q INFORMATION COUNTER Size in mm: US $ 45 1000x500x750 LOCKABLE COUNTER Size in mm: US $ 45 1000x500x750 US $ 87 Order Form . 020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site. Box: 66.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No. Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P.E. Dubai. Box: 50162.O. U. Dubai.

E.O. Email Date Signature Hall No FORM NO. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.A. Dubai. U.O.ae / vijay@alfajer.Rental for Furniture & Optional Displays 38 q LOCKABLE CUPBOARD Size in mm: 1000x500x900 39 q NEWLINE SHOWCASE (Full glass) Size in mm: 1000x400x1000 40 q NEWLINE HEXACASE Size in mm: 800x600x2000 US $ 45 US $ 69 US $ 92 43 41 q NEWLINE SHOWCASE TALL with Storage (Size in mm: 800x500x2000) 42 q NEWLINE OCTACASE Size in mm: 800x800x2000 q NEWLINE SHOWCASE (Stanted) Size in mm: 1000x500x10000 US $ 86 US $ 110 45 46 US $ 75 44 q NEWLINE WALL SHOWCASE Size in mm 964x200x964 q NEWLINE T-CASE with Storage Size in mm: 1000x600x1000 q RECTANGULAR TABLE Size in mm: 1200x800x750 US $ 52 48 US $ 75 US $ 45 47 q NEWLINE TABLE Square Size in mm: 700x700x750 US $ 45 q ROUND TABLE (BLACK Top) Size in mm: 800x750 49 q BAR TABLE (High Black Top) Size in mm: 600x1200 SMALL ROUND TABLE (White Top) Size mm: 520x400 US $ 42 US $ 27 US $ 50 Order Form . United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates. Box: 66. Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No. HSBC BANK MIDDLE EAST P. 12 .net PLEASE NOTE: Orders are valid only when accompanied by full remittance.net. Account No.net Website: http://www. Box: 50162. net of Bank charges. Main Branch. Dubai. Dubai. or by Telex transfer to our Account. 020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site.alfajer.

020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site.net. Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P.O.net Website: http://www. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates.ae / vijay@alfajer. Box: 66. Big) Size in mm: 610x570x1600 US $ 30 US $ 42 55 US $ 150 53 q REFRIGERATOR (120ltr. Dubai. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft. net of Bank charges. Dubai. U. HSBC BANK MIDDLE EAST P.O.Rental for Furniture & Optional Displays 50 q GARDEN TABLE Size in mm: 900x750 51 q SQUARE TABLE (White) Size in mm: 750x750x750 52 q REFRIGERATOR (230ltr.net PLEASE NOTE: Orders are valid only when accompanied by full remittance. Small) Size in mm: 490x460x830 54 q REFRIGERATOR (180ltr.SHAPE) q FLAT SHELF Size in mm:1000x300x18 q SLOPED SHELF Size in mm: 100x300 US $ 18 59 60 US $ 10 61 US $ 12 q SOFA WHITE q TRA STOOL q ROUND TABLE (GLASS) Size mm: 720x700 US $ 50 US $ 75 US $ 45 Order Form . Box: 50162.E. Account No.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No.alfajer. or by Telex transfer to our Account. Main Branch.A. Email Date Signature Hall No FORM NO. Medium) Size in mm: 590x530x1400 q FREEZER (366 L) 21Kg Freezing Capacity US $ 69 56 57 US $ 82 58 US $ 210 q FLAT SHELF (CORNER/ L. Dubai. 13 .

O. Dubai. Blue) Size in mm: 1200x900 64 q WALL PANEL size in mm: 1000x2500 q US $ 65 TV & VIDEO STAND Size in mm: 800x500x1100 US $ 27 66 US $ 27 67 65 q EXHIBIT BASE (Newline) Size in mm: 500x500x250 q EXHIBIT BASE (Newline) Size in mm: 500x500x500 q EXHIBIT BASE (Newline) Size in m: 500x500x750 US $ 20 68 69 US $ 27 US $ 35 70 US $ 45 PODIUM q PODIUM (Newline) Size in mm: 1000x1000x250 q PODIUM Size in mm: 1000x1000x500 (Newline) Size in mm: 1000x1000x750 q q PODIUM US $ 25 71 US $ 35 (Newline) Size in mm: US $ 55 1000x1000x1000 72 q EXHIBIT BASE Size in mm: 500x500x1000 US $ 30 73 PEG BOARD (with 20 hooks) Size in m: 900x1200 q q US $ 60 LITERATURE RACK q q (Acrylic free standing) 6xA4 PEG BOARD (with 30 Hooks) Size in mm: US $ 50 900x2400 LITERATURE RACK US $ 45 (Free Standing) US $ 40 3xA4 Order Form . Box: 50162.-Rental for Furniture & Optional Displays 62 US $ 52 TV & VIDEO STAND Size in mm: 500x500x1200 q 63 q WALL DISPLAY PANEL (Red. Dubai.alfajer.ae / vijay@alfajer. net of Bank charges. Dubai. 14 . or by Telex transfer to our Account.net.A. U. Box: 66.net Website: http://www. Main Branch. 020-581880-001 Swift Code: BBMEAEAD * Please keep a copy for your records on site.net PLEASE NOTE: Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates. Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P. HSBC BANK MIDDLE EAST P.E. Email Date Signature Hall No FORM NO. Account No.O.

Item Code Quantaty 07 Total Unit Price ITEM CODE Exhibitions & More A Division of Al Fajer Information & Services P. HSBC BANK MIDDLE EAST P. Email Date Signature Hall No FORM NO. Main Branch. Graphic Panel Retainer 4Pcs. U.O. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft. net of Bank charges. Dubai.net Orders are valid only when accompanied by full remittance. 15 . b. or by Telex transfer to our Account. Hook & Chain c.net.ae / vijay@alfajer. Account No. Dubai.Rental for Furniture & Optional Displays 74 q FOLDING DOOR Size in mm: 1000x2000 75 q NORMAL DOOR (Wooden) Size in mm: 1000x2000 76 q RAISED PLATFORM (Wooden) Size in mm: 1000x1000x100 US $ 52 77 78 US $ 82 79 US $ 27 US $ 30 STEEL GRID q q NORDIC DISPLAY Size in mm: 2115x2110 q SAFTEY BOX size in mm: 350x390x460 (with 20 Hooks) Size in mm: 1830x610 STEEL GRID BIG US $ 45 (with 30 Hooks) Size in mm: 1830x920 q US $ 125 US $ 100 80 q FREE STANDING ROLL-UP Size in mm: 850x2000 81 q FOLDING DISPLAY SYSTEM Size in mm: 700x1000x6pc. United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates. 020-581880-001 Swift Code: BBMEAEAD PLEASE NOTE: * Please keep a copy for your records on site.alfajer.net Website: http://www.Exhibit Rental Deadline 15th September 2009 Company Name Telephone # Contact Person To: Fax # Position Stand No. Box: 50162. Hammer Head Screw US $ 375 US $ 6 a US $ 10 b US $ 4 c US $ 1 d US $ 1 Order Form .A. Box: 66. Dubai. 82 q FREE STANDING POP-UP (3Panels with curve) Size in mm: 2500x500x1100 US $ 275 83 US $ 375 US $ 475 q BACKLIT BOX (white plastic with Octanorm Frame) 84 q WASTE BASKET 85 ACCESSORIES q q q q a. Wing Nut Hook d.O.E.

net PLEASE NOTE: * Orders are valid only when accompanied by full remittance.00 320.00 135. (with remote) OVERHEAD PROJECTOR Over Head Projector 250 Watts Over Head Projector 400 Watts Over Head Projector 575 Watts SCREEN TRIPOD SCREEN Tripod Screen 160 cm. net of Bank charges. Tripod Screen 180 cm.. Fast Fold Screen 10.00 70.00 2255. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft. FASTFOLD SCREEN Truss Type Fast Fold Screen 15 ft..6 1.. U.O. Tripod Screen 244cm.2 1.2 3) 3. 7A Company Name Telephone # Email Position Fax # Contact Person Date Stand No. x 213 cm. 1) 1.1 1.00 405.1 3.00 90.3 1. x 14 ft.E. Website: http://www. Dubai.00 3155.00 1130. United Arab Emirates Tel: +971-4-3406888.7 2) 2.00 115.1 2) 2. Price for the show duration USD 340..3 B 1) 1.00 continued.5 1.1 1.Order Form -Audio Visual Rental Deadline 15th September 2009 FORM NO. * Rental rates quoted hereunder are for the entire duration of the Exhibition. 16 . A No. Dubai. Fax: +971-4-3407758 E-mail: vijay@alfajer. X 244 cm.5 ft.00 90.net. Dubai. Box: 66.3 1.00 670. Sr. or by Telex transfer to our Account.00 90. Account No.00 45.1 2.00 115.A.O.4 1.00 360. Tripod Screen 213 cm.00 450.2 1. Main Branch. 020-581880-001 Swift Code: BBMEAEAD * Quotation can be provided separately for items not listed hereunder.2 3. Box: 50162. HSBC BANK MIDDLE EAST P.. x 20 ft. x 180 cm. x 160 cm.alfajer. * Please keep a copy for your records on site.00 115.1 2. Signature Exhibitions & More A Division of Al Fajer Information & Services P.2 DESCRIPTION PROJECTOR LCD PROJECTOR Multimedia Projector XGA 1500 ANSI Lumens Multimedia Projector XGA 2000 ANSI Lumens (2100) Multimedia Projector XGA 2500 ANSI Lumens Multimedia Projector XGA 3500 ANSI Lumens (3000) Multimedia Projector XGA 5000 ANSI Lumens (5200) Multimedia Projector XGA 7500 ANSI Lumens (7700) Multimedia Projector XGA 10000 ANSI Lumens SLIDE PROJECTOR Slide Projector Round Magazine (with remote) Slide Projector 35 mm.

00 225.Wallmount.1 out Switcher Video Mixer Smoke Machine Laser Pointer Da-Lite AV 1-32 projector trolley Extron RGBHV Boosters EXTRON Video Boosters Analog Way Smart Fade AUDIO SYSTEM Soundcraft-Mixer (8 Channels) Soundcraft-Mixer (12 Channels) Boss .4 2.00 225.W/L Handheld Microphone Shure .00 410.00 1580.00 115. 3x3.00 545.00 25. x 12 ft. System Medium P.5 4. Fast Fold Screen 7. x 10 ft.Wallmount.00 455.00 200.3 2. A.00 115. A.2 3.00 115.6 out Extron 6 in .00 55.00 270. Free Standing LCD SCREEN 15" LCD Screen 17" LCD Screen 20" LCD Screen 23" LCD Screen 30" LCD Screen .Wired Microphone Headset Microphone Audio conferecing Microphone 225.1 4. Free Standing 32" LCD Screen . PLASMA SCREEN 42" Plasma Screen . A.00 320.00 200. Free Standing 37" LCD Screen .3 4. 5x5) MICROPHONES Shure .00 995.00 225. Free Standing 50" Plasma Screen .7 C F 1 2 D 1 2 3 E 1 2 F 1 2 G 1 2 2 H 1 2 3 4 5 6 7 8 9 I 1 2 3 4 5 6 7 8 J 1 K 1 2 3 4 5 Fast Fold Screen 9 ft. System Big P.2 4.00 180.00 115.Wall mount.00 680.00 115.Wallmount.00 100.00 180.00 315.5 3) 3.Wallmount.00 250.00 180.00 270.2.6 4.Wall mount. Free Standing FAX MACHINE FAX MACHINE Regular Fax Machine Fax Photocopier Combo PRINTER Laser printer (Black & White) Laser Printer ( Color) Inkjet Printer(Black & White) PHOTOCOPIER Desktop Photocopier Heavy Duty Photocopier LAPTOP/DESKTOP COMPUTERS Note Book Computer P4 Desk Top Computers P4 with 17" LCD Screen CONFERENCING SYSYTEM Simultaneous Translation Equipment ( Simtran ) Video Conferencing System Audio Conferencing System MISCELLENEOUS ACCESSORIES Video Distributor 1 in .5 ft.00 230.Sound Package for plasma P.00 100.4 4.00 115. Fast Fold screen 6ft.00 545. 4x4. X 8 ft.00 670. 17 .00 270.00 450.00 275.00 180.00 180.1 3. System Small Compact Disk Player Speakers ( MACKIE / EON G2) each SEAMELESS PLASMA WALL Seamless Plasma Wall (2x2.00 160.00 135. Free Standing 60" Plasma Screen .00 410.00 135.00 115.00 230.00 230.00 360.00 70.W/L Lapel Microphone Shure.00 L 1 DVD SYSTEM DVD Player * Please keep a copy for your records on site.3 4) 4.00 115.

O. * Orders are valid only when accompanied by full remittance. 18 . Dubai.net. P. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 MAINS SUPPLY 15A Single Phase Main 30A Single Phase Main 10A Three Phase Main 15A Three Phase Main 30A Three Phase Main 60A Three Phase Main 70A Three Phase Main 100A Three Phase Main 125A Three Phase Main 160A Three Phase Main 180A Three Phase Main 200A Three Phase Mai 250A Three Phase Mai Single phase distribution board 3 Phase distribution board 24 Hour supply=current rate + 30% 91 201 241 281 527 1003 1277 1873 2341 2882 3226 3585 4485 150 275 ----Total (B) RATE IN US $ QTY TO * Please keep a copy for your records on site. U. FORM NO. * Rates quoted are for the entire duration of the Exhibition.E. net of HSBC BANK MIDDLE EAST bank charges or by telex transfer to our account.V. Down Light 37 04 50W L. Fax: +971-4-3407758 E-mail: vijay@alfajer. In order to distribute the electrical load.O. Dubai. Base Light 32 05 50W L. Box: 50162. United Arab Emirates Tel: +971-4-3406888. Website: http://www. Main Branch. Account No. * Please fill the form below if any extra electrical requiredments.alfajer. Arm Light 35 06 300W Flood Light 51 07 500W Flood Light 71 08 40W Fluorescent Light 32 09 20W Fluorescent Light 29 10 13Amp Socket 26 11 15Amp Socket 34 12 Extension Cord 7 13 Multi-Pin Adaptor 2 * Shell Scheme stands are provided with one 13Amp socket and Total (B) B. Payment should be made in favour of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft. correct and should reach the Organizer’s Office 3 spotlights for 100W every 9 sqm. Dubai.V. * Late orders will be subject to availability+20% surcharge. Box: 66. 020-581880-001 * Exhibitors will be held responsible for any loss or damages Swift Code: BBMEAEAD * All electrical connections will be standard 3 phase for the R A ELECTRICAL FITTINGS RATE IN US $ QTY TOTAL 01 100W Spotlight 26 02 100W Arm Light 30 03 50W L.V.Order Form .net machinery.Electrical Requirements (Shell Scheme Exhibitor’s only) Deadline 15th September 2009 Company Name Telephone # Email Position Fax # Contact Person Date Signature Stand No. 8 Exhibitions & More A Division of Al Fajer Information & Services P. orders should be clear. well in advance.A.

* Rates quoted are for the entire duration of the Exhibition. Dubai.O. 020-581880-001 Swift Code: BBMEAEAD * Late orders will be subject to availability+20% surcharge. orders should be clear. Box: 50162.A. * Main Supply to Space only stands are not included. net of bank charges or by telex transfer to our account. Main Branch.Electrical Requirements (Custom Built Stand only) Deadline 15th September 2009 FORM NO.O. Fax: +971-4-3407758 E-mail: vijay@alfajer.alfajer. United Arab Emirates Tel: +971-4-3406888.Order Form . Account No. * Exhibitors will be held responsible for any loss or damages * All electrical connections will be standard 3 phase for the machinery. Please indicate quality of electrical fittings & mains required. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 MAINS SUPPLY 15A Single Phase Main 30A Single Phase Main 10A Three Phase Main 15A Three Phase Main 30A Three Phase Main 60A Three Phase Main 70A Three Phase Main 100A Three Phase Main 125A Three Phase Main 160A Three Phase Main 180A Three Phase Main 200A Three Phase Mai 250A Three Phase Mai Single phase distribution board 3 Phase distribution board 24 Hour supply=current rate + 30% RATES IN US $ 91 201 241 281 527 1003 1277 1873 2341 2882 3226 3585 4485 150 275 ----- QTY TOTAL RATE IN US $ QTY TO * Please keep a copy for your records on site. correct and should reach the Organizer’s Office well in advance. Box: 66. also for onsite modification. U. 19 . Dubai.net. Payment should be made in favour of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft.net Note: * Space only stands are not provided with main supply. (If required) * Please send us your grid plan or drawing indicating the loction. HSBC BANK MIDDLE EAST P. A. Website: http://www. * Orders are valid only when accompanied by full remittance. Signature Exhibitions & More A Division of Al Fajer Information & Services P. 8A Company Name Telephone # Email Position Fax # Contact Person Date Stand No. also order distribution board. Dubai. In order to distribute the electrical load.E.

com Company Name Address Telephone Email Contact Person Position Fax Stand No This serves to confirm that our stand Building Contractor is Name of Contractor Address Telephone Contact Person Fax E-mail Along with this form. subject to them signing an undertaking to observe all Atlantis Hotel regulations. please send drawings for Organiser’s approval and to issue passes for said contractor. United Arab Emirates Tel: 009714 4280871 Fax: 009714 4280857 Email: geraldine@meetingmindsdubai. Box 500717 Dubai. All electrical connections must be carried out by the Official Contractor only.000/= must be paid to the Official Stand Building Contractor by Non-Official Contractors. ___________________________________________ 7. Kindly supply passes for their personnel stated below. ___________________________________________ 10.45m H A Refundable Performance Bond of Dhs100/= per square meter or a maximum of Dhs. ___________________________________________ 6. ___________________________________________________ 5.Order Form . __________________________________________________ Note: * * * Please submit full dimensioned technical drawings in triplicate for approval drawings in triplicate for approval Weight and size restrictions for equipment and machinery include: Fork Lifted Max weight load is 700kg size limit 1. You may order your electrical requirements in FORM NO.7m W x 2.O. Signature________________________________ Date_________________________ * * 20 . 10. ___________________________________________________ 4. Al Thurayya Tower II P. 1. ___________________________________________ 9. ___________________________________________________ 3. Exhibits and stands and also any unpaid electrical orders. 9 To: Geraldine Beacon Event Manager Meeting Minds Experts Dubai Media City.Stand Building Contractor (Space Only Exhibitors) This form must be submitted only if you are using a Non-Official Stand Building Contractor Deadline 15 september 2009 FORM NO. A refundable performance bond will be requested by the organizer. ___________________________________________________ 2. 5 This form must be submitted only if you are using a Non-Official Stand Building Contractor. This is to ensure completion of works and complete removal of any debris and to cover damages by the Non-Official Contractor to the Hall. ___________________________________________ 8.

Hostesses Requirements Deadline 15 October 2009 FORM NO. Supply of hostesses on site can only be through meeting minds. 10 Company Name Telephone # Email Position Fax # Contact Person Date Stand No. all hostesses must attend a pre-event training programme before being issued with passes. 21 .com We require Exhibition Personnel as follows: Number of hostesses required Dates Required Note: Should you require hostess(es) to attend to your stand please submit this form no later than 30 days prior to the event. A service charge of AED 150 per hostess will be applicable to cover training expenses.O. United Arab Emirates Tel: 009714 4280871 Fax: 009714 4280857 Email: geraldine@meetingmindsdubai. Al Thurayya Tower II P. Signature To: Geraldine Beacon Event Manager Meeting Minds Experts Dubai Media City. Box 500717 Dubai.Order Form . Please note.

the receipt and sufficiency of which is hereby acknowledged. 22 . Signature To: Mr. Al Thurayya Tower II P. inter alia. tax. Box 500717 Dubai. WAIVER We hereby waive any and all claims that we may have against Atlantis Hotel of any kind whatsoever. fine or any other payments which Atlantis Hotel are called upon to pay to the authorities in Dubai on our behalf in any way connected with IDA World Congress & Exhibition 2009.Order Form . We also acknowledge we are solely responsible for the security and safekeeping of all our aforementioned possessions during. including.O. before or after regular show hours.Indemnity and Waiver Deadline 15th September 2009 FORM NO. INDEMNITY We hereby indemnify Atlantis Hotel from and against any and all customs levy. 11 Company Name Telephone # Email Position Fax # Contact Person Date Stand No.com In exchange for good and valuable consideration. in anyway related to the storage and display of exhibits/equipment during IDA World Congress & Exhibition 2009 whether during. United Arab Emirates Tel: 009714 4280856 Fax: 009714 4280857 Email: manuela@meetingmindsdubai. Atlantis Hotel entering into a license agreement with us. before and after regular Signaure ___________________________________ Name _____________________________________ Title ______________________________________ Seal of the Company _________________________ Date ______________________ This form may only be signed by a Director or Partner of the exhibiting company PLEASE PROVIDE ALL DATE REQUESTED TO ENABLE US TO ACTION YOUR ORDER PLEASE KEEP A COPY FOR YOUR RECORDS. Medhat Nassar Meeting Minds Experts Dubai Media City.

Box: 50162. 12 Stand No. Website: http://www.alfajer. Exhibitions & More A Division of Al Fajer Information & Services P. Fax: +971-4-3407758 E-mail: vijay@alfajer.net 23 . United Arab Emirates Tel: +971-4-3406888.O.Design Brief Deadline: Early Stage Of Planning Company Name Telephone # Email Position Fax # Contact Person Date Signature FORM NO. Dubai.net.Order Form .

5 ft approx.. Dubai -. 5 ft approx. Box 51980..O. 13 Telephone: Fax: Email Address: Website: http://www Stand No.5m Height SIZE 60 x 40cm 30 x 50 cm 30 x 40 cm 40 x 150 cm 60 x 80 cm 40 x 60 cm 40 x 70 cm 35 x 50 cm 50 x 40 x 20cm 35 x 70 cm 25 x 30 cm 25 x 25 cm 15 x 15 cm 20 X 20 cm 30 x 30 cm 30 x 20 x 20 cm Price in Dirhams 200 200 300 200 200 200 350 350 350 Price in Dirhams 150 85-100-115 350 1. 4ft. Fax:+9714 3946093 Email: blooms@emirates. 5 ft approx. Orchids flower arrg’t Roses flower arrg’t Mixed flower with stand Mixed flower arrg’t Mixed flower with base Lilies in a glass base Mixed flower hand bouquet Mixed center piece (oval) Mixed flower hand bouquet Round flower with glass base Mixed medium round Mixed small round Mixed slim arrg’t Mixed round flower Mixed center piece 2 (oval) SIZE 5 ft approx. Please fill in the order form and print in block letters Item & Code # DESCRIPTION SIZE Quantity/ Unit Price in Dirhams Item & Code # 1 2 3 4 5 6 7 8 9 Item & Code # 1 2 3 4 Item & Code # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 DESCRIPTION FRESH PLANT (RENTAL ONLY) Exotica/Picus Point to the sky Areca/ Paradise found Starlit serenade Dragon Claw Mass Arena Mister Mixed Monster Mixed Master mixed DESCRIPTION ARTIFICIAL PLANTS /TREE (RENTAL ONLY) Picus tree Mixed greenery Small-Medium.Large Palm tree (small) with artificial leaves Palm Tree (large) with artificial leaves DESCRIPTION FRESH FLOWERS (FOR SALE) Mixed flower arrg’t. 4 ft x 1m long 3ft x 1 m long 4 ft x 1m long SIZE 7 ft. 5 ft approx. 3 ft.ae Company Name: Address: FORM NO.. 5 ft approx.net. approx.Plants & Flowers Requirements BLOOMS P.Order Form .5 m Height 4.350 Price in Dirhams 300 280 280 300 250 150 180 150 150 150 150 100 85 120 100 120 24 . 2.UAE Tel: +9714 3946094. 2 ft.

25 .

breaks and entrance to exhibition $240 TOTAL DUE: $_____________ $________ ~ Please print clearly or type the information required below ~ To: Candace MacLaughlin Exhibit Membership Manager IDA P.887. UAE FORM NO. Topsfield MA 01983 USA / PHONE: +1.978. the Palm.org 26 .Box 387.978. 94 Central Street .0410 Fax +1. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal.A.O. 7 Central Street.0411 WEBSITE: www.idadesal. MA.887.Booth only Registration Atlantis Resort.Order Form . Dubai. 14 Fees (US DOLLARS) ___________Booth Only REGISTRATION ------------------------------------------Fee includes lunch.Suite 200 Topsfied.org Attendee Name: Mr/Mrs/Ms/Prof/Dr Company Name: Street Address: City: Country: Telephone: Email Address: Attendee Name on Badge to Read ~ METHOD OF PAYMENT ~ Cash Cheque Number: ________ Credit Card for Payment: State: Postal Code: Facsimile:+ Given Name Midde Name Family Name Attendee Name: Expiration Date: CID Number: 4-Digit # front of AMEX Or last 3-digits on back of all other Cards Print Name on Credit Card: Signature of Card Holder: ~ Please retain this copy as your payment receipt and acknowledgement of attendance ~ PO Box 387. U.S.

you agree that you will be responsible for paying IDA's reasonable attorneys' fees.Complimentry Exhibitor Registration One per Exhibitor To: Candace MacLaughlin Exhibit Membership Manager IDA P. (IDA) is organizing the IDA World Congress 2009 on Desalination and Water Reuse at the Atlantis Resort. disputes or questions. including but not limited to injuries.Suite 200 Topsfied. You agree that your heirs. Candace MacLaughlin at cmaclaughlin@idadesal.Order Form .S. In consideration for your attendance at the 2009 World Congress. Both this Disclaimer and Release and your arrangements with IDA are governed by the laws of the Commonwealth of Massachusetts USA and you agree that courts in Massachusetts have exclusive jurisdiction over any claims. damages or losses from fire. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal. you and your party hold IDA. a list of which are being provided by IDA solely as a convenience to attendees of the 2009 World Congress. IDA has no control over the Atlantis Resort or any of the other accommodations or facilities in UAE. The Palm.org Liability Disclaimer and Release (signature required to process registration) The International Desalination Association Inc. U. MA. executors. Signature: Date: 27 . employees and agents harmless from and against any and all liability arising out of or in any way connected with your attendance at the 2009 World Congress. exhibits and workshops. board. In the event of litigation. UAE.org FORM NO. administrators and assigns will be bound by this Disclaimer and Release. theft or criminal activity and any consequential damages. Dubai.Box 387. 94 Central Street . IDA does not control the presentations.A. its officers. 15 Attendee Name: Mr/Mrs/Ms/Prof/Dr Company Name: Job Title: Street Address: Given Name Midde Name Family Name City Code: Telephone: Email Address: Attendee Name on Badge to Read State: Facsimile:+ Country: Return form to Ms.O.

an Exhibitor is in material breach of the terms of this Contract or such breach appears to the Organizer to be imminent or unavoid able. is the name of the organization reserving space at the event. or if circumstances arise by which the Event gives rise to a serious risk of injury to any person or to damage either the Exhibition Hall or other property. in respect of the whole or any part of the space allotted. 2. from 0900 hrs – 1730 hrs. INSOLVENCY 4.1. Exhibitor may not assign. The prior written consent of the Organizer. nor make any cards. The Organizer may also cancel this Contract with immediate effect if. Organizer may cancel this Contract at any time with immediate effect and without any liability to Exhibitors if cir cumstances or events outside the Organizer’s reasonable control impede. delay or otherwise substantially affect the Organizer’s ability to perform its obligations hereunder. being an individual. PAYMENT FOR SPACE 2. In the event of the Exhibitor entering into liquidation. The Organizer reserves the right to change the dates. 2009. is the name of the primary company signing the contract for the allocation of space with the Organizer. Area allocated by the Organizer at the event.1.1. 2009. whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or. its/his creditors. 3. 2.2.2. or permitting any judg 28 . committing any act of bankruptcy. DURATION OF EXHIBITION 1. 2. The IDA exhibition will be open from November 8 – 11th. “ORGANISER”: “CONTRACT”: “CONSENT”: “EXHIBITION HALL”: “HALL OWNER”: Meeting Minds FZ LLC Document encompassing the Rules and Regulations. Exhibitor is not permitted to remove goods on display from the halls prior to 1900 hrs on November 11th. The Organizer may cancel this Contract at any time without the need to give reasons by giving Exhibitors twenty one (21) days’ notice of such cancellation. calling any meeting of. PROHIBIT OF TRANSFER 3. in its reasonable opinion.1. or whether a company or an individual. 4.4. Exhibitor is liable for the cost of space booked as per the “Cancellation of Space Booking” clause. be exhibited or distributed from any stand. During these times stands and exhibits must not be covered up and staff must be in attendance.EXHIBITION RULES AND REGULATIONS DEFINITIONS “EVENT”: “EXHIBITOR/(S): “MAIN EXHIBITOR”: IDA World Congress & Exhibition Dubai 2009. or making any arrangement with. advertisements or printed matter of firms or companies who are not bona fide Exhibitors. Atlantis – The Palm Jumeirah 1. 2. 1. sublet or grant licenses. location and duration of the exhibition or to postpone the event without Exhibitor having the right to claim indemnity.3. Participation by Exhibitor is subject to full cost being paid before taking up space at the Exhibition Hall.

The dates and time for these opera tions are shown in the Technical Handbook.2. or to occasion inconvenience or oth erwise affect the display of other Exhibitors.1. cleaning or security services. Fire Authorities. 8. without limitation.3.2. water. UTILITIES AND USAGE Only the Hall Owner is entitled to arrange for the supply of utilities to the Exhibition Hall. The Organizer reserves the right to remove. Exhibitors shall ensure that all parts of the Exhibition Hall and all fixtures. The Organizer shall not be liable to Exhibitors for any technical interruptions at the Exhibition Hall during the Event including.1. 9. 10. any failure of the supply of electricity. The Exhibitor Manual ‘Technical Handbook’ is a detailed guide to the Exhibition arrangements including Rules and Regulations which must be adhered to at all times. fittings and chattels at the Exhibition Hall 11. GENERAL INSTRUCTIONS AND REGULATIONS 6. the Rules and Regulations issued by the Hall Owners and all the Statutory Regulations that have effect at the Exhibition Hall. 5.1.1. at a cost to be passed on to the Exhibitor. obstruct the light or impedes the viewing along the open spaces or gangways. 29 . Exhibitors shall be liable for the cost of their own telephone calls and other telecommunications charges within the Exhibition Hall. or for any other reasons. in the opinion of the Organizer. Exhibitor is responsible for the construction of the stand including fixed walling to the perimeters of their stands where it adjoins another stand and the prominent display of their allotted stand number/s. EXHIBITION TENANCY 8. TECHNICAL HANDBOOK 7.1. 8.2. 9. AMENDMENT TO HALL LAYOUT 5.1. SPACE ONLY CONTRACTS 10. any materials or exhibits that may be abandoned within the Hall. the Organizer shall have the right to terminate any Contract with the Exhibitor. 11. also for the dis mantling of stands and the removal of all exhibits and contractors materials. to cancel the allotment of space and to retain all monies paid by the Exhibitor under such Contract. airconditioning.ment to remain unsatisfied for seven days. 7. Exhibitor must inform the Organizer of the names and addresses of any contractors or sub – contractors they may be using by latest 30 days prior to the opening of the Exhibition.1. or a receiver of any assets of the Exhibitor being appointed by any dis tress or execution being levied upon any goods or premises of the Exhibitor. 11. ERECTION OF EXHIBITION STAND 9. Exhibitor must comply with the Organizer’s Regulations. Adequate time will be allowed by the Organizer for the erection of stands and technical connections. Exhibitor is not permitted to erect and/or display goods in such a manner that may. 11. The Organizer reserves the right to amend the plan of the Exhibition Hall and move the position of the stands if required by the Hall Owners. 6.

No other electrical contractors will be allowed to work within the Exhibition Hall. 13. SECURITY 16.7. toilets and conveniences attendant to the Exhibition Hall. 12. 11. floors or pillars of the Exhibition hall by nails. internal layout. vacuuming of carpets. and Exhibitors shall render them up to the Organizer in the same condition they were in at the commencement of the Event save for fair wear and tear. make any alterations to the structure. 11.8. Exhibitor shall prevent all persons from smoking in the Exhibition Hall. SMOKING 15. the Exhibitor is responsible for the security of its own stand and is particularly advised to secure light. 11. 15. Basic stand cleaning (i. 13. to expire or become worn early.1. 14. 11. nor raise or lower anything from the ceiling or any other raised area or thing.1. without Consent. Exhibitors shall be liable for replacement and repair costs of items broken. which agent shall be empowered to receive instructions.5. 13. lost or removed as a result of their default pursuant to this Contract. The Organizer does not warrant or represent to any Exhibitor that the Exhibition Hall and/or services to be provided by it or the Hall Owner are appropriate for any specific purpose and Exhibitors hereby confirm and acknowledge that they were not induced to make their booking by any such warranty or representation. exhausted.6. emptying of waste bins) is included in the contract with the Organizer and will take place each morning before the exhibition opens. 11. However. CLEANING 14. Exhibitors shall not erect seating in the Exhibition Hall without Consent. adhesive or other means. fittings. moveable items or provide security guard especially for the night before the show opening and during the first night or breakdown. 30 . The Organizer provides general security within the Exhibition hall.e. ceilings. Parking of vehicles and other equipment in carparks controlled by the Hall Owner shall only be permitted with Consent and neither the Organizer nor the Hall Owner accepts any responsibility for there being insufficient carparking space for any person or for any loss or damage caused to vehicles in such carparks or on any access roads leading to the Exhibition Hall. ELECTRICAL INSTALLTION 12. loading facilities.1.4.1. complaints or explanations from the Organizer on the Exhibitor’s behalf.1. decorations or furnishings of the Exhibition hall. drawing pins. screws.2.shall be handled and treated in a manner appropriate to their ordinary usage and not in a manner such as to cause them to become damaged. tape. ALTERATIONS AND FIXING Exhibitor shall not. Exhibitors shall have the reasonable use of the service roads. except in areas which have been designated by the Hall Owner as areas where smoking is permitted. or Suspend anything from the ceiling of the Exhibition hall or any other raised area or thing. Exhibitors shall designate a duly authorized agent to be present at the Exhibition Hall during Event opening times. General lighting within the Exhibition Hall is supplied and an official contractor has been appointed and a schedule of prices is included within the Exhibitor Manual should the Exhibitor require additional lighting within the stand. Fix anything to the walls. damaged.3. 16. 13.

matches.17. DANGEROUS MATERIALS 17. The Organizer shall not be responsible for any loss of or damage (including by theft or vandalism) to items belonging to any Exhibitor or in an Exhibitor’s possession at or in the proximity of the Exhibition Hall. FIRE PRECAUTION 18. 22. No stands or articles may be photographed.1.1. 19. including priming. matches and similar objects can only be exhibited in the form of imitations and on condition that they contain no inflammable matter.3. The use of video equipment. PUBLIC PERFORMANCE & COPYRIGHT 21. ACCIDENTS. All materials used for the building. PHOTOGRAPHS 19. Priming.1.1. fireworks. at its own expense. and all dangerous or harmful substances. or any Local Authority. decorating or covering stands must be of non – inflammable material. 21. and or any goods not approved by the Organizer must be removed from the Exhibition premises. Exhibitors must obtain adequate insurance cover for the risks associated with exhibiting at the Event from a reputable insurer and shall. or the Licensees of the Exhibition Hall. EXHIBITS 23. 18.2. audio and visual equipment and amplifiers or other electronic equipment for the purposes of playing sound recordings. 20. Only goods described at the time of application may be displayed on stands. copied or reproduced in any way without the permission of the Organizer.1. etc. Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to visitors and Exhibitors. 20.1. The Organizer accepts no responsibility in this respect or liability which may arise from your failure to do so. that all relevant licenses and consents in connection with the laws of copyright or infringement of the rights of those who have legal protection against unauthorized public performance or broadcast of their recordings. provides copies of the policy documentation to the Organizer. 17. firework. artistic or hazardous performance shall be conducted wholly at the Exhibitor’s own risk. tape recorders. Exhibits must be displayed on stands for the entire duration of the Exhibition and must comply with the safety regulations for the prevention of accidents. film projectors or slide projectors is permitted provided the noise level is sufficiently low to avoid undue disturbance to visitors and other Exhibitors. the Organizer shall assume no liability for any accidents occurring in connection with the Event.2. have been obtained. The Organizer reserves the right to exercise its own judgment in respect to an acceptable level of noise. if so demanded by the Organizer. In particular any athletic. loudspeaker systems. 31 . LOST ITEMS AND INSURANCE 20. Save where the same results from the Organizer’s gross negligence. drawn. it is the Exhibitor’s own responsibility to ensure. denoting or fulminating compounds. Exhibitor must comply with any reasonable instructions given by the Organizer. The following are excluded from the Exhibition: explosives. 20.1. showing films or receiving visual images or sounds conveyed by electronic means. NOISE CONTROL 22. 23. Should the Exhibitor bring onto the stand.

by theft. and to confiscate the supplies thereof for the duration of the event. claims.2. national emergency. mobile and acoustic publicity aids are permitted provided they do not disturb neighboring Exhibitors or render inaudible the public address system in the Exhibition hall. costs and expenses incurred directly or indirectly in connection with their use or occupation of the Exhibition Hall arising from any fraudulent.1.1. including the aisles. wrongful or negligent act or omission.3. 29. breach of this Contract or breach of any municipal or governmental law or regulation by them. Except as a result of the gross negligence or willful default of the Organizer. the opening of the Exhibition is prevented. or for any loss or damage whatsoever sustained by the Exhibitor by reason of any defect in the building.2. Shall be confined to the stand area and are not permitted elsewhere in the Exhibition grounds. 28. fire. nor shall it be of an ideological or political nature.1.1. As the Organizer accepts no responsibility for any loss or damage suffered by any Exhibitor. ADMISSION 27. fire.2. INDEMNITY 29. Exhibitor shall be responsible and solely liable for the operation of equipment displayed on its designated space/stand within the Exhibition Hall. and notwithstanding anything referred to elsewhere in this Contract. Admission is by badge issued by the Organizer. which may be granted. 25. PROMOTIONAL ACTIVITY 26. 26.1. tempest. 26. such Exhibitor’s exhibits in the Exhibition Hall shall be subject to lien by the Organizer. force majeure or any other cause not within the control of the Organizer or for any other loss or damage whatsoever. storm. its staff. the Exhibitor shall be liable for and shall indemnify the Organizer and its agents against all losses. visitors must give proof of their bona fide interest in the Exhibition and the Organizer reserves the right to refuse admission without assigning any reason. damage or destruction to the same. 32 . For the 29. 26. Optical. and other cause whatsoever. or agents or any other persons. and no such exhibit shall be allowed to be removed from the Exhibition Hall without Consent. In any event. inevitable accidents. The Organizer will not be responsible for the safety of the exhibits or property of the Exhibitor. If required. or if by reason of the happenings of any such events. damages. OPERATION OF EQUIPMENT 24. Comparable and superlative promotion is inadmissible. or for the loss of. 27. The Organizer reserves the right to prohibit the display or distribution of advertising matter that could give rise to offence. the Organizer shall not be liable to any Exhibitor under any circumstances for consequential. contractors. the Exhibitor should note there are no circumstances under which the Organizer can either become contractually bound to the Exhibitor or be regarded as a principal or an agent in relation to any legal agreement into which the Exhibitor may enter with a contractor. special or indirect loss or damage. 28. civil disturbances. LIMITATION OF LIABILITY 28. LIEN ON EXHIBITS 25. lighting.1.24. In the event that the Exhibitor owes money to the Organizer. Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statuary regulations or good taste. economic. postponed or abandoned or the building become wholly or partially unavailable for the holding of the Exhibition or if the Exhibitor suffers any other damage whatsoever. subject to satisfactory testing of such equipment. No electrical equipment shall be fixed or installed at the Exhibition hall without written consent.

31. if this application is granted wholly or partially. any exclusion or limitation of the Organizer’s liabilities or obligations shall have no application if such limitation or exclusion is prohibited by law or. United Arab Emirates. We have noted the Exhibition Regulations which forms part of this Contract and. then the Organizer’s liabilities and obligations to an Exhibitor in respect thereof shall be limited to the maximum permissible extent. GOVERNING LAW AND JURISDICTION 30. The Exhibitor hereby agree to abide by all such amendments. MODIFICATIONS AND ADDITIONS 32. This Contract shall be governed by and construed in accordance with the laws of and applicable in Dubai. postpones or cancels the Event as permitted hereunder.1. upon delivery thereof (if delivered by hand or by courier) or (if sent by post) on the tenth (10th) business day after posting. Any dispute arising out of or in connection with this Contract which cannot be settled amicably between the parties shall be referred to the exclusive jurisdiction of the courts of Dubai.3.1. posting or dispatch shall be deemed to be proof of receipt: ain the case of a letter. but without limitation. the Organizer shall not be liable to any Exhibitor for loss of business. profits or contracts or any damage to their reputation or image in the event the Organizer changes. and bin the case of a facsimile transmission.1. if by law such liability or obligation may only be limited to a specific extent. Any notice or communication to be made hereunder or in connection with this Contract shall be in writing in the English language and shall be delivered personally or by post. undertake to be bound by them.avoidance of doubt. 30. courier or facsimile transmission to the respective address or facsimile number of the parties set out in the Technical Document or such other address or facsimile number as either party may notify in writing to the other from time to time. 31. Proof of delivery. Irrespective of any other provision in this Contract. 33.2. 29. upon the sending machine producing a receipt of an uninterrupted and completed transmission to the intended recipient. Name Title Organization Address Telephone Fax Email Date Signed 33 .1. ENTIRE AGREEMENT 33. The Organizer shall be entitled at any time to amend the Event Rules & Regulations in light of prevailing circumstances and shall promptly after any such amendment inform Exhibitors of such amendments. NOTICES 31. 32. This Contract constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes any previous agreements and understandings in relation to the same.

org . Box 387/94 Central St. Topsfield.International Desalination Association P.idadesal. MA 01983. Suite 200. USA Phone: +1 978 887 0410 Fax: + 1 978 887 0411 Website: www.O.