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RESERVE BANK OF INDIA

PDONDS COMPUTERISATION PROJECT

CENTRAL DEBTS DIVISION (CDD) Version 1.0

Prepared by

May 2008 Confidential and controlled document Unauthorized access or copying is prohibited

CDD Computerization Project Central Debt Division Document Release Notice Project Name: Document Detail: Name Functional Specifications Accounts Version No. 1.0 Description This document Division.

Functional Specifications Version 1.0

contains

the

high-level

functional specifications for Central Debts

Revision List Action Taken (Add/Del/Chg.) Previous Page No. New Page No. Revision Description

This document and any revised pages are subject to document control. Please keep them up-to-date using release notice from the distributor of the document. Prepared By: TCS Limited Reviewed/Approved By: Authorized By: RBI Date: Date: Date:

TCS RBI Confidential

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

CONTENTS ACCOUNTS SECTION..........................................................................................4 1.2 Activities related to compensation bonds:...................................................45 1.3 Report on Audit of Paid Vouchers: .............................................................48 APPENDIX I: ACRONYMS AND ABBREVIATION...........................................53

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

ACCOUNTS SECTION
The services and functions that CDD Accounts module must consist are discussed in this section. Account section primarily deals with maintenance of central accounts of public debt of the Central Government and State Governments, agreement and verification of loan balances, writing off of the outstanding balances of discharged loans, recovery of half-yearly management commission and budget estimation in respect of interest payment and repayment. 2.2.1 Central Loan Ledger Maintenance Central Debt Divisions Central loan ledger module must fulfill the following requirements: Item Functions Descriptions 1.1 Central Loan Ledger Query/add/change/delete the details of Management Central Loan Ledger 1.2 Reconciliation registers Query/add/change/delete details in management Reconciliation Register 1.3 Generation of quarterly Query/add/change/delete details of statement for the quarterly statement AGs/Finance department/Government of India 1.4 Search list of loans due Query loans details for redemption for the next financial year 1.5 Generation of quarterly Query/add/change/delete details of statement of T.Bills sent quarterly statement to CCA

1.

Loan circular to be made available to Accounts Section is available in

PDO-NDS server.

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CDD Computerization Project Central Debt Division


2.

Functional Specifications Version 1.0

Data of PDO-225 received from the loan section is available in PDO-NDS

server. CDD can dispense with PDO-225. CDD user can view and print the details of PDO-225 in report format.
3.

Quarterly RD/NT statements are sent to the Section by all PDOs. This

statement is already incorporated in the PDONDS system and thus all the details are available. Provision to be also provided for generation of reports on quarterly basis.
4.

For Generation of quarterly statement of T.Bills sent to CCA provision to

be provided to PDO issuing T.Bills, PAD Kolkata and CAS. The opening balance, new issue, repayment and closing outstanding balance of T.Bill will be entered by the offices concerned and will be consolidated in CDD database. The outstanding balance pertaing to following T.Bills needs to be captured. a) 14 days T.Bill b) 91 days T.Bill c) 182 days T.Bill d) 364 days T.Bill 5. For the reconciliation register (maintained in excel sheet) maintained by the system, the following details can be picked up directly from the PDONDS system: a) Inter-PDO transfer balances against relevant PDOs
b)

PDO wise balances for the loans

c) Total Central ledger balance for the loans d) Difference (if any) 6. For the central loan ledger maintained by the Section, the following details can be picked up directly from the PDONDS system:
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CDD Computerization Project Central Debt Division a) Opening balance b) Date c) PDO-wise issues/repayments and adjustments d) Closing balances e) Maturity date
4.

Functional Specifications Version 1.0

For

the

quarterly

statement

generated

by

the

Section

for

the

GOI/AGs/Finance department, the following details can be picked up from the PDONDS system:
a)

Nomenclature of the loan (in case of State Government, details of

Power Bonds to be captured from PDO-NDS). b) Opening balances for the quarter c) Amount of script issued during the quarter d) Disbursements during the quarter e) Closing balance for the quarter f) Total of each column for matured loans
g)

Total of each column for Terminable loans including unfunded debt

(meant for GOI) h) PDO wise new issues/repayments during the quarter loan-wise i) Total balances PDO wise for new issues/repayments during the quarter The following details may need to be entered by the PDO users through a GUI to be provided: a) Total of each column for special issues of GOI b) PDO-wise holding of special issues
5.

In respect of ADC and VDS, in the current

implementation of PDONDS at the PDOs, the data for these schemes has not been migrated. Therefore, the Rupee Debt Statement will not cover these schemes and, resultantly, the data will not flow to the central database for
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

automatic updation/generation of central loan ledger. The authorized PDO user needs to enter the details of ADC and VDS through GUI. All details will be captured in CDD database and authorized CDD users can also have access to the data. 6. The communication received by the CAG/AGs/Finance Departments, if there were any discrepancies found in the balances sent by DGBA and PADs, is used for the communication to the respective PDOs / PADs and CAS for rectification of the difference. (The communication should be manual). 1.1.1 Post condition 1. 2. CDD needs to dispense with quarterly RD/NT statement, as CDD needs to dispense with PDO-225 as these data is VDS and ADC data need to be entered manually into the

these data is available in PDONDS. available in PDONDS.


3.

CDD system by authorized PDO users. 1.1 Management Commission Central Debt Divisions Management commission module must fulfill the following requirements: Item Functions 1.1 Central and State Government Commission calculation on outstanding loan balance 1.2 Commission calculation for Annuity Deposit Certificates 1.3 Commission calculation for Voluntary Deposit Certificates 1.4 Commission Register maintenance 1.5 TRA details
TCS RBI Confidential

Descriptions Query/add/change/delete commission calculation details Query/add/change/delete commission calculation details Query/add/change/delete commission calculation details Query/add/change/delete commission details Query/Edit/Add/Delete the TRA details
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

1.

The statement regarding the outstanding balances of loans is available in PDONDS.

2.

For the statement received from the PDO regarding the recently matured (Matured less than a year ago) and current loans, the following data can be directly picked up from PDONDS: Central Government Loan and State Government Loan a. New Issue i. Nomenclature of loan ii. Outstanding amount b. Cancellation i. Nomenclature of loan
ii.

Outstanding amount

3. As the PDONDS does not contain the balances of the following loans. They may be entered through a GUI screen. i) a.
ii) Statement

Balances held by the Ministry of Finance Outstanding Amount of Stock Certificates for Rs. 50,000 and above held by

the Government Official Administrator/Administrator Post and Telegraph Department a. Nomenclature of loan b. Outstanding Balance
iii)

Particulars about the 10 year Annuity Deposit Certificate a. Nomenclature of loan b. No. of securities c. Outstanding amount

(Second Series, 1964 and 1966)

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CDD Computerization Project Central Debt Division iv) Particulars of perpetual loan a. Outstanding amount

Functional Specifications Version 1.0

4. For the statement from the PAD/PDO regarding the central/state government securities for Rs. 50,000 and above held by the administrator, the following data may have to be entered through a GUI i) ii)
5.

Nomenclature of the Loan Face Value

For the communication sent to the PDOs asking them to send the information on the securities held by the government officials, which is in text form. Provision is to be provided to authorized, PAD Mumbai, user to enter the details on securities held by government officials for calculating management commission.

6.

For the statement received from the BRIS, the following data can be entered by authorized CDD user for management commission calculation: i) Rupee security held in the Issue Department under Normal a. Outstanding amount ii)
a.

and Market Stabilization Scheme Rupee security held in the Banking Department under the Outstanding amount

Normal and Market Stabilization Scheme

7. The consolidations/calculations in the excel sheet that contains the half yearly commission value, prepared by this Section, can be made available directly by the CDD system on the basis of the data entered above and will contain the following fields: a. Amount on which commission has to be charged for the central government loans.
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

b. Amount on which commission has to be charged for the state government loans. c. Deduct the following figures from the central government loan outstanding balances:
i. ii.

Balances for 15 years Annuity Certificates [2nd Series] Balances for 10 years Annuity Certificates [1964 Scheme] Balances for 10 years Annuity Certificates [1966 Scheme] Balances for 4.5 % 10 Years Defence Deposit Certificates Balances on amount of securities held by the Issue Department

iii.

iv.

v.

vi. Amount of stock certificates / balances in SGL Account for Rs. 50,000/- and upwards held by other government officials / Reserve Bank of India, Ministry of Finance and individual administrators. d. Add the following figures from the central government loan commission:
i.

Balances on the perpetual loan (one year from the date of maturity).

ii. Loans not bearing interest but accounted for commission


e.

After this arrive at the commission figure @ Rs. 2000/- per crore per annum and than Add the following figures i. Commission on Treasury bills
ii.

Fixed allowance of Rs. 1000 (only if securities held by GOI officials is more than one crore.

A copy of the letter forwarding the bill is sent to CAS Nagpur, in case of State Government (except Jammu & Kashmir and Sikkim) and PDO Delhi in case
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

of Central Government. The details pertaining to management commission will be maintained in commission register.

8. The rough register prepared to track has the following data that can be picked up directly from PDONDS. The maintaining of rough register should be stopped as data is there in PDONDS and it would be available to CDD user.
b. The

loans that have recently matured and on which the

commission has to be charged.


9.

The final figure for provisional commission sent to the DBA has the following data that can be directly picked up from CDD system. The communication sent to the DBA is manual. a. Commission amount for central government loans b. Commission Amount for state government loans c. Total amount d. Add the commission not realized from the last half-yearly commission claimed e. Final total commission

10.

For the communication from BRIS containing the outstanding balances of rupee securities of the Bank the following data can be picked up directly from the PDONDS system: The following data may have to be entered by the CDD user through a GUI

a) b) c) quarter

Letter number Rupee securities held in Issue Department as on end of the quarter Rupee securities held in Banking Department as on end of the

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

11. For consolidating, calculating and maintaining the commission on the central government loans and treasury bills, a separate field will have to be provided in the CDD database. Then, the following data can be picked up from the PDONDS system into CDD database and the commission calculation can be done there. a) b) Outstanding balances of active loans in that half-year Balances of loans not bearing interest but accounted for commission (Matured within 1 year from calculation of commission) c) d)
e)

Balances of 91 days T-Bills Balances of 182 days T-Bills Balances of 364 days T-Bills The following data may have to be entered by the user through a GUI
a)

End date of Half year for which commission is being calculated All required calculations could be done on the basis of input or generated information Loans not accounted for commission for example,- 15 years annuity certificates and others Amount of securities held by government officials and others Any adjustments for last commission calculation Rupee securities held by RBI under Issue Department Rupee securities held by RBI under Banking Department Balances of 14 days Intermediate T-Bills Balances of 14 days T-Bills Bill number Bill date

b) c) d) e) f) g) h) i)
j) k)

12.

For the copy of the communication of PDO Delhi to the finance department to inform about the amount debited to the government account

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

for the half-yearly commission, the following data can be picked up directly from the PDONDS system: a) b) c) d) e)
13.

Total amount of half yearly commission Letter number of Finance Department allowing debit of their Date of communication of Finance Department allowing debit of their account. Date of communication Letter number

The following data may be entered by the user through a GUI screen: account

For the TRA sent by Delhi PDO to debit them through RBI General Account and credit the commission account held by DGBA, the following data can be picked up directly from the PDONDS system: a) screen: b) c) d) Advice number Schedule number Date of TRA Total amount of half yearly commission The following may have to be entered by the user through a GUI

14. For the TRA advice sent to Public Debt Office Delhi to inform them about crediting of DGBA commission account, the following data may have to be entered by the user through a GUI screen:
a)

Date of responding advice Schedule number of advice Amount of half yearly commission

b) c)

ii) State government commission (except Sikkim and Jammu and Kashmir):

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CDD Computerization Project Central Debt Division


1.

Functional Specifications Version 1.0

There is no provision in PDONDS for consolidating and calculating the commission on the state government loans. A separate field will have to be provided for the same and maintain the commission and generate the bill state-wise. Then, the following data can be picked up from the PDONDS system into CDD database and the commission calculation can be done there. a) End date of half year for which commission is being calculated b) Nomenclature of current loans (including discharged loans which have not completed one year from the date of discharge), which are eligible for commission c) Individual outstanding balance for each loan as mentioned earlier
d)

Nomenclature of current loans (including discharged loans

that have not completed one year from the date of discharge), which are eligible for commission. (In case of newly formed states the loans before the date of re-organization of states) e) Individual outstanding balance for each loan as mentioned above f) Nomenclature of power bonds g) Individual outstanding balances for Power bonds h) Name of state/s i) Date of bill All required calculations could be done on the basis of input or generated information. The following information can be entered into the system through a GUI screen
a)

Amount of current securities above Rs 50,000 and held by

government officials

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CDD Computerization Project Central Debt Division


b)

Functional Specifications Version 1.0

Amount of securities (discharged loans which have not

completed one year from the date of discharge) above Rs 50,000 and held by government officials
c)

Percentage of commission to be divided if there are newly Add fixed allowance of Rs. 1000 (only if securities held by Letter number

formed states for new and old states


d)

GOI officials are more than one crore).


e)

f) 2. A copy of the letter forwarding the bill is sent to CAS Nagpur.


3.

For the copy of CAS Nagpur communications informing the AGs about the actual debiting of the respective state government accounts for the recovery of the half-yearly commission, the following data may have to be entered into the system through a GUI: a) Date of communication b) Date of communication of AG authorizing CAS to debit their account c) Letter number of AG authorizing CAS to debit their account d) Total half yearly commission for the concerned state e) The letter number
3.

For the copy of the TRA from CAS to credit the commission account held by DBA, the following data may have to be entered through the GUI screen: a) Total amount of half yearly commission b) Advice number c) Schedule number d) Date of TRA

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

4.

For the TRA advice sent back to CAS to inform them about crediting of DGBA commission account, the following data may have to be entered through the GUI screen:
a)

Date of responding advice

b) Schedule number of advice c) Amount of half yearly commission 5. In case the bill is not realized within 3 months from date of bill CDD user is to receive a system generated alert and accordingly a reminder sent to CAS Nagpur.

iii) State Government commission for Sikkim 1. The mapping for half yearly commission calculation and generating the Bill for the Sikkim is already taken care of in the earlier Section of State government commission for state government except Sikkim and Jammu and Kashmir.
2.

On receipt of cheque by PDO Guwahati, the following data may be a) Date of communication b) Cheque number c) Cheque date d) Amount of half yearly commission e) End of half year date for which commission is being paid f) The letter number

entered into the system by PDO user through a GUI:

3.

For the fax from PDO Guwahati to inform the Section that the credit

has been received from government of Sikkim, the following data may have to be entered into the system through a GUI
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CDD Computerization Project Central Debt Division a) Date of fax b) Amount of half yearly commission c) Double of half yearly commission

Functional Specifications Version 1.0

d) End date of half year for which commission is being paid e) The letter/fax number
4.

For the TRA from PDO Guwahati to credit the commission account

held by Department of Government and Bank Accounts, the following details can be entered into the system through a GUI: a) b) c) d) Advice number Total amount of half yearly commission Schedule number Date of TRA

5. For the TRA advice sent back to PDO Guwahati to inform them about crediting of DGBA commission account, the following details can be can be entered into the system through a GUI:
a)Date

of responding advice

b) c)

Schedule number of advice Amount of Half yearly commission

iv) State Government commission for Jammu and Kashmir. 1. The mapping for half yearly commission calculation and generating the Bill for the J&K is already taken care of in the earlier Section of State government commission for state government except Sikkim and Jammu and Kashmir.
2.

On receipt of cheque from J&K Bank to PDO Delhi, the following

data may have to be entered into the system by PDO user through a GUI:
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CDD Computerization Project Central Debt Division g) h) Date of communication Cheque number

Functional Specifications Version 1.0

i) Cheque date j) Amount of Half yearly commission k) End of half year date for which commission is being paid l) The letter number.
3.

For the fax from PDO Delhi to inform the Section that the credit has

been received from government of J&K, the following data may have to be entered into the system through a GUI: a) b) c) d) e)
4.

Date of fax Amount of half yearly commission Double of half yearly commission End date of half year for which commission is being paid The letter/fax.

For the TRA from PDO Delhi to credit the commission account held

by Department of Government and Bank Accounts, the following details can be entered into the system through a GUI: a) b) c) d) Total amount of half yearly commission Advice number Schedule number Date of TRA

5. For the TRA advice sent back to PDO Delhi to inform them about crediting of DGBA commission account, the following details can be entered into the system through a GUI:
a)Date

of responding advice

b) c)

Schedule number of advice Amount of Half yearly commission


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TCS RBI Confidential

CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

v) Commission for Annuity Deposit Certificates (1964 and 1966): 1. The letter sent every June and December end to all PDOs to send the number of outstanding certificates in the schemes has text but has the letter number and date as relevant data that can be entered into the system through a GUI. 2. The data for ADC is not present in PDONDS currently. Provision is to be provided to authorized PDO user to enter the number of outstanding certificates at the end of the half year through a GUI: )a Nomenclature of loan )b No of outstanding certificates )c Total commission chargeable on the basis of Rs 1.95 per outstanding certificate. )d Date 3. For the data entered into the passbook and the total

amount calculated and verified, the following data may be entered directly through a GUI: )a Nomenclature )b Half-year end date for which handling charges are calculated )c PDOs name )d Amount of charges for each Public Debt Office )e Total amount of charges for half year 4. a) b) c) For the bill to be sent to the Finance Department, the Scheme names End date for which charges are calculated Total amount of charges
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following data may be entered directly through a GUI:

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CDD Computerization Project Central Debt Division d) e)


f)

Functional Specifications Version 1.0

PDO-wise break up of charges Letter number Letter date


5.

For the copy of the communication of PDO Delhi to the

finance department to inform them about the debit done to the government account for the half-yearly handling charges, the following data may have to be entered by the user through a GUI screen: a) Date of communication b) Letter number of communication for finance department allowing debit of their account c) Date of communication for finance department allowing debit of their account
d)

Total amount of half yearly handling charges

e) Letter number vi) Commission for 5.75 % Voluntary Deposit Scheme (1985): 1. The letter sent every June and December end to all PDOs to send

the number of repayments done during the half year for the scheme has text but has the letter number and date as relevant data and these can be entered into the system through a GUI. 2. The data for VDS is not present in PDONDS currently Provision is to

be provided to authorized PDO user to enter the number of repayments done during the half year through a GUI: a) Nomenclature of loan b) Number of bonds passed for repayment
c)

Total commission chargeable on the basis of Rs 100 per bond

repaid.
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CDD Computerization Project Central Debt Division d) Date

Functional Specifications Version 1.0

3. If data is not migrated for the bill to be sent to the Finance Department and PDO then the following data may be entered directly through a GUI: a) b) c) d) e) Scheme names End date for which charges are calculated Total amount of charges PDOs wise break up of charges Letter number

f) Letter date
4.

For the copy of the communication of PDO Delhi to the finance

department to inform them about the debit done to the government account for the half-yearly handling charges, the following data may be entered by the user through a GUI screen: a) b) c)
d)

Date of communication Letter number of communication for finance department Date of communication for finance department allowing Total amount of half yearly handling charges Letter number

allowing debit of their account debit of their account. e)

1.1.2 Prerequisites / Pre-conditions The following preconditions are to be met before the CDD system becomes operational. 1. PDONDS does not contain the balances of the following loans. T-Bill Data issued at PAD Kolkata and CAS needs to be migrated into PDONDS system. Perpetual loan data need to be manually entered into the system
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The details of the following loans need to be migrated into the system.

CDD Computerization Project Central Debt Division 1.1.3 Post Condition 1.

Functional Specifications Version 1.0

Rough register maintenance should be stopped, as data is there Only one bill will be generated for management commission for

in PDONDS and it would be available to CDD user.


2.

Central Government Loans which will contains details of market loans and various schemes (such as ADC and VDS). 2.4.1. Budget estimation Central Debt Divisions Budget estimation module must fulfill the following requirements: Item Functions 1.1 Revised estimation 1.2 1.3 1.4 Budget estimation Management charges calculation Search details of conversion of special securities into market loans and Treasury bills Descriptions Query/add/change/delete commission calculation details Query/add/change/delete commission calculation details Query/add/change/delete management charges calculation details Query/add/change/delete details of special securities converted into market loans and Treasury bills

For the Communication from the Budget Division, DEA and MOF in textual form along with the format in which data is expected from this Section, the schemes/segments covered are market loans (excluding MSS issues), special securities converted to market loans, special securities such as UTI, Nationalized bank, Oil bonds, FCI, IFCI, IIBI, Fertilizer bond. Special Securities needs to be identified by CDD system. 1. For the Budget estimation reporting the following data is mainly required. Revised Estimate for the current year: a. Receipts b. Repayments c. Total Interest payable during the year
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CDD Computerization Project Central Debt Division Budget Estimate for the next year: a. Receipts b. Repayments c. Total Interest payable during the year

Functional Specifications Version 1.0

2. CDD receives from IDMD estimated amount of the borrowing and coupon rate for the following year which forms the basis for calculation of receipts and Interest Liability for BE. Provision to be provided to CDD user to enter the details of Receipts for revised estimate reporting for the current year and receipts for budgeted estimate for the next year. 3. For the budgeted estimate and revised estimate repayments and total interest payable during the year the calculation is to be automated in CDD module as all the data will be available in the CDD database. 4. Provision to be provided to CDD user to generate report for GOI. The format will be similar to the existing format used by CDD user for reporting. 5. The various reports which are to be generated at CDD and which acts as a base for preparation of BE and RE are mentioned below. The format of all the reports would be similar to existing format used by CDD. Annexure I Annexure I consists of the following details. Revised Estimate for the current year: a. Receipts b. Repayments c. Total Interest payable during the year Budget Estimate for the next year:
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CDD Computerization Project Central Debt Division d. Receipts e. Repayments f. Total Interest payable during the year Summary of Worksheets (Annexure II to V) i.

Functional Specifications Version 1.0

Current Market loan balance & Interest liability as on December 31 of current financial year (Annexure II) Value of the following fields are received from Annexure II a. Loan Balance b. Interest Liability - Current year (RE) c.Interest Liability- Next financial year (BE)

ii.

Current Floating rate bonds & Interest liability as on December 31 of current financial year (Annexure III) - Value of the following fields are received from Annexure III a. Loan Balance b. Interest Liability Current year (RE) c. Interest Liability Next financial year (BE)

iii.

Total current market loan balance & interest liability as on December 31 of current financial year (Calculated by adding the values obtained in the above two step). a. Loan Balance b. Interest Liability Current year (RE) c. Interest Liability Next financial year (BE)

iv.

Interest on special securities converted into market loans (Annexure IV) Value of the following fields are received from Annexure IV a. Interest Liability Current year (RE) b. Interest Liability Next financial year (BE)

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

v.

Interest on Securities issued under MSS (Annexure V) - Value of the following fields are received from Annexure V) a. Interest Liability Current year (RE) b. Interest Liability Next financial year (BE)

vi.

Add the figure obtained in steps iv and v and subtract it from the figure obtained in step iii to arrive at the given value a. Interest Liability Current year (RE) b. Interest Liability Next financial year (BE)

vii.

Provision to be provided to CDD user to enter the estimated interest liability on proposed issuance of loan during the quarter Jan-March of current financial year (Amount of loan to be floated to be entered by CDD user through a GUI. The following field is to be entered through a GUI. a. Interest Liability Current year (RE) b. Interest Liability Next financial year (BE)

viii.

Provision to be provided to CDD user to enter the estimated interest liability on proposed issuance of loan during the next financial year (Coupon rate and amount to be entered through a GUI). The following field is to be entered through a GUI. a. Interest Liability Next financial year (BE)

Add the figures obtained in steps vii and viii with the figure obtained in step 6 to arrive at the estimated Interest Liability. Annexure II

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CDD Computerization Project Central Debt Division i.

Functional Specifications Version 1.0

Statement showing the balances of the central government loans as on December 31, of current year the following data can be picked up directly from PDONDS. a. Loan year wise maturity. b. Loan Balance. c. Rate of interest. d. Date-Month-year of issue. e. Year of maturity. f. Interest Liability (Current year) g. Financial year. h. Interest Liability (Next financial year) i. Total of Loan Balance

Annexure III i. Statement showing Government of India floating rate bonds as on December 31 of current financial year. Rate of Interest will be automatically picked up from PDO-NDS system and will update the CDD system on a daily basis. The following data can be picked up directly from PDONDS. a. Loan year wise maturity. b. Loan Balance. c. Rate of interest. d. Date-Month-year of issue. e. Year of maturity. f. Interest Liability (Current year) g. Financial year. h. Interest Liability (Next financial year) i. Total of Loan Balance, Interest Liability (Current year), Interest Liability (Next financial year).

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CDD Computerization Project Central Debt Division Annexure IV i.

Functional Specifications Version 1.0

Statement showing the special securities converted into market loan as on December 31 of current financial year, the following data can be picked up directly from CDD database as all details pertaining to special securities will be stored at CDD database. a. Loan year wise maturity. b. Loan Balance. c. Rate of interest. d. Date-Month-year of issue. e. Year of maturity. f. Interest Liability (Current year) g. Financial year. h. Interest Liability (Next financial year) i. Total of Loan Balance Interest Liability (Current year), Interest Liability (Next financial year).

6. Provision to be provided to CDD user to generate a report mentioning the premium amount / discounted amount and interest received for broken period for a particular financial year on loan issued (normal and MSS separately. 7. For the communication from the IDMD/FMD regarding the new loans proposed to be floated during the next financial year, the following data maybe entered into the system through a GUI screen: a. Amount to be raised from dated securities (Normal and MSS separately). 8. Management Charges: Management charges details will be captured from commission register (electronic format) which will be part of CDD module. For the estimation of
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

management commission reporting the various reports to send to GOI is mentioned below: Management charges for Central Government loans: I. ANNEX 1 The following field is required for this report. The value of various field is calculated and will be captured from the other reports. The value of Management charges can be picked up from Annex II report. The value for Floatation charges can be picked up from Annex III report. The value for Relief / Savings bonds can be picked up from Annex IV reports. The following field is necessary for this report. i. Total amount of bills presented / paid upto September of current year 1) Market Loans (a) (b) Management Charges (Annex II) Floatation Charges (Annex III) 2) Relief / Saving Bonds (Annex IV) 3) Total Amount (Rs.) ii. Total Amount of bills likely to be presented during the rest of the year i.e. October 2007 to March 2008 1) Market Loans (a) (b) (2) (3) Management Charges (Annex II) Floatation Charges (Annex III) Relief / Saving Bonds (Annex IV) Total Amount (Rs.) iii. (a) Anticipated expenditure during the next year 2008-2009 1) Market Loans Management Charges (Annex II)
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TCS RBI Confidential

CDD Computerization Project Central Debt Division (b) Floatation Charges (Annex III) 2) Relief / Saving Bonds (Annex IV) 3) Total Amount (Rs.) II. Annexure I

Functional Specifications Version 1.0

Provision is to be provided to CDD user for generating report in the existing format used by CDD user for reporting to GOI. Actual bill till June of the current year will be available in CDD system. i. Total amount of bills presented / paid upto September of current year 1) Market Loans (a) Management Charges (Annex II) ii. Total Amount of bills likely to be presented during the rest of the year i.e. October 2007 to March 2008 1) Market Loans (a) iii. (a) Management Charges (Annex II)

Anticipated expenditure during the next year 2008-2009 1) Market Loans Management Charges (Annex II)

III. Annexure II i. a. For the above report the following fields are required Total amount of bills presented / paid upto September of current year. The following figure can be picked up from CDD database. 1) Management Charges on Market Loans

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

b. Total Amount of bills likely to be presented during the rest of the year i.e. October 2007 up to March 2008 and settled in the financial year 2007-08. The below mentioned figure is to be calculated by CDD system. 1) Management Charges on Market Loans c. Anticipated expenditure during the next year 2008-2009. The below mentioned figure is to be calculated by adding the figure obtained in steps a. and b. above and also adding the commission on estimated net central market borrowing for the next financial year. A GUI is to be provided to CDD user to enter the value for estimated net central market borrowing for the next financial year. 1. Management Charges on Market Loans IV. The procedure for calculating the management charges is shown in another report. The report should be in the below mentioned format. The following field is required. The figure in row 1 can be obtained from PDONDS system, Provision is to be provided to CDD user to enter value in row 2 and 3. Value in row 4 is arrived by adding values obtained in row 1,2,3. Redemption details mentioned in row 6 can be obtained from PDONDS system. Provision to be provided to CDD user to enter the details of row 9. The grand total figure mentioned in row 10 can be arrived by adding the figures of row 8 and row 9. Estimated Management Charges December Current year Issuances 1 Dated Securities (Normal & MSS) issued during the July September current year
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Amount (in crore)

TCS RBI Confidential

CDD Computerization Project Central Debt Division 2 Dated Securities (Normal) to be issued during the quarter October December current year (as per Issuance Calendar) Dated Securities (MSS) to be issued during the quarter October December current year TOTAL (a) Redemptions Dated Securities maturing during July December current year

Functional Specifications Version 1.0

3 4 5 6

7 8 9 10

Total (b) Net (a-b) Incremental increase in r/o T.Bill (MSS) Grand Total

Note: The outstanding balances of T.Bills (Normal) as on December 31, current year is assumed to be at the same level as on June 30, current year. Mgt. Charges @ Rs.2000/- per crore p.a on Rs. (Figure obtained in row 10) crore = Rs._____ cr (claimed @ Rs.1000/- per crore in each half year) Mgt. Charges for q.e. December current year = total amount of bill presented and paid upto September current year + management charges figure obtained above = ____ crore. Charges for Relief and Savings bonds V. ANNEXURE IV The following field is required for this report. The value of various fields is calculated and will be captured from the other reports. The value for Relief / Savings bonds can be picked up from Annex IV reports. The following field is necessary for this report. i. Total amount of bills presented / paid upto September of current year
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CDD Computerization Project Central Debt Division ii. iii.

Functional Specifications Version 1.0

Total Amount of bills likely to be presented during the rest of the year. Anticipated expenditure during the next year Annexure IV

Workings of Management Expenses in respect of Relief / Savings Bonds (Rs. in crore) Sr. No. 1. Particulars Total amount of bills presented and paid up to ________. Total amount of bills likely to be presented up to March _____ and settled in the financial year _______ Anticipated Expenses during the next financial year ________ i) For half year ended June 06 = i) For half year ended _____ = crore (For workings, please refer @ below) For two half years ended _______ and ________ Rs. 00.00 crore #

2.

3.

@ Estimation of bills for half-year ended _______________ Progressive bal. of subs. of 8 % SB 2003 as on ___________ = Rs. __________ Progressive bal. of subs. of 8 % SB 2003 as on ___________ = Rs. __________ Subs. received during _____ months ended ______________ = Rs. __________ Estimated subs. For __________ (1/5 of the above) Total estimated subs. for half year ended ___________ Total estimated charges Brokerage @ 1 % Commission @ 1/32 of 1 % = Rs. ____________ = Rs. ____________ _____________ = Rs.

= Rs._______________

Service ch., Printing ch., Postage etc = Rs. _______________ (Based on actual of previous half yearly charges) ------------------------Total estimated charges for h. y. ended Dec. 2006 =Rs ________________ Rounded off to Rs. ________________
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

i.

For calculating total amount of bills presented / paid upto particular month of current year, provision is to be provided to CAS and PDO user to enter the details through a GUI. The total amount entered by various users is to be added at CDD system, which forms the basis for the input for total amount of bills, presented / paid upto particular month of current year.

ii.

For calculating Total Amount of Bills likely to be presented during the rest of the year provision is to be provided to CAS user to enter the following details 1) Progressive bal. of subs. of 8 % SB 2003 as for given duration of particular year

Provision to be provided to CDD user to enter the following details 2) Service charges., Printing charges., Postage etc (Based on actual of previous half yearly charges) This input will form the basis for calculation of Total Amount of Bills likely to be presented during the rest of the year iii. For calculating anticipated Expenses during the next financial year the value obtained in the steps i. and ii. is added. 9. There will be no communication from Loan Section furnishing data in respect of management charges for Relief Bonds and Saving Bonds, to Account section. All data (calculated above) in respect of management charges for relief bonds and savings bonds will be available in CDD system and can be picked up from there for reporting to GOI, the following data can be picked up directly from the CDD database.: a. Total amount of bills presented /paid up till now

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CDD Computerization Project Central Debt Division b. c.

Functional Specifications Version 1.0

Total amount of bills likely to be presented during the Anticipated Expenditure during the next year

rest of the year

10. There will be no communication from Loan Section furnishing data in respect of floatation charges to Account section. All data (calculated above) in respect of floatation charges will be available in CDD system and can be picked up from there for reporting to GOI, the following data can be picked up directly from the CDD database.: a. b. c. Total amount of bills presented /paid up till now Total amount of bills likely to be presented during the Anticipated Expenditure during the next year

rest of the year

11. For the extract of the Receipt Budget (Receipt / Repayment / Interest Liability of GOI, the following data can be picked up directly from the PDONDS system: a. b. c. Nomenclature of the loans Date of maturity Outstanding balance at every year-end loan-wise.

The actuals upto December can be obtained from PDO-NDS. Provision is to be provided to CDD user to enter following data may be calculated by the system based on the projections (entered as a parameter in the system), if the past data can be made available from the system: a. Revised Estimate b. Budget Estimate 12. In case of fresh conversion, the following data can be picked up directly from the PDONDS system. The details of Special securities converted into
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

market loans is to be maintained at CDD system, which can be viewed by the user as and when required: a. b. c. d. 13. For the Analysis of Date of issue - issued in lieu of conversion/ re Nomenclature of the security Coupon rate Amount converted the use of budgetary provision towards issued against buyback

interest/repayment received from the Budget Division DEA, on the basis of the past data available in the system and the data input by the user, the following can be either directly picked up or calculated by the system: a. b. c. d. e. Nomenclature of the bonds Budget estimate for the year Total provision/final requirement Actual as per RBI Excess/Saving

The following data maybe entered into the system through a GUI screen a. Actual as per CCA 14. For the Information provided to DEAP relating to a maturity profile of the outstanding market loans - central and state governments till last year, year-wise for rupee loans, the following data may be directly picked up from the PDONDS system: (This report will be part of report module of CDD) a. b. years c. Outstanding balance of loans maturing between 5 and 10 years
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Outstanding balance of undated loans Outstanding balance of loans maturing under 5

CDD Computerization Project Central Debt Division d. years e.

Functional Specifications Version 1.0 Outstanding balance of loans maturing over 10 Outstanding balance of total loans maturing

15. At the FR (Final requirement) stage which takes place mid of February. the following data can be picked up or calculated from the CDD system on the basis of a parameter (entered into the system): a. the current year b. estimate c. d. final appropriation, if any e. appropriation and actual, if any 16. For monitoring of budget provisions for the current year under the specified major heads - market loans, Securities issued to the RBI in conversion of Treasury Bills, CIB, Relief bonds, Savings bonds, Special bearer bonds, Special Securities, Bonds against IRAQ exports, Special Deposit Provident Superannuation, Special securities issued to UTI, Special securities issued to Nationalized Bank, Interest on deposit on NRI Bonds Scheme, Other Interest payment out of the data items which are received from CAS in the statement of consolidated statement of interest paid the items related to savings and relief bonds and T-Bills, following data can be picked up or calculated directly from the system: a. b. Total Interest paid Budgeted the Variation between final Actuals Variation between original and Final appropriation/revised Original Budgeted estimate for

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CDD Computerization Project Central Debt Division c. - actual) d. of budgeted

Functional Specifications Version 1.0 Deviation (budgeted Actual paid as a %

For the rest of the items to be directly calculated, the migration of data relating to those will have to take place. 17. For Saving Note Audit queries received from the DEA, MOF out of the following data which is given under Major heads, internal debt of the central government and external debt of the central government for individual loan types only for savings, relief bonds and T-Bills, the following data can be entered through a GUI screen: a. Total provision (original supplementary) b. Actual expenditure c. Savings d. Excess e. Total of total provision f. Total of actual expenditure g. Total of savings. h. Total of excess. 18. For the communication in textual form the Department of Expenditure, MOF asking for reasons for variation in discount/interest between the actuals reported by RBI and CCA (F) scheme-wise, on the basis of the past data available in the system and the data input by the user, the following can be either directly picked up from CDD system provided the past data of Budget estimation is migrated into CDD system or calculated by the system: a. b.
TCS RBI Confidential

Original (BE) Estimates Total provision/final requirement


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CDD Computerization Project Central Debt Division c. d. a.

Functional Specifications Version 1.0 Actual as per Reserve Bank of India Excess/Saving

The following data maybe entered into the system through a GUI screen: Actual as per CCA

19. For the provision of the following data to the IDMD to be sent subsequently to Planning Commission, it can be calculated or directly picked up from the PDONDS system: (This will be part of report module of CDD system) a. b. quarter c. d. e. f. g. Rate of Interest Date-Month-Year of Issue Year of maturity Financial year Interest Liability Loan year wise Opening Balance on the last day of the

20. For the communication where reasons are given in textual form for variations in use of budgetary provisions, sent by Section to GOI on the basis of statements received from PDOs/PADs/IDMD, the letter number and letter date may be entered into the system through a GUI screen. 21. For the communication where reasons are given in textual form for variations sent by Section to GOI on the basis of statements received from PDOs/PADs/IDMD for appropriation accounts, the letter number and letter date may be entered into the system through a GUI screen.

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

22. For the communication for the saving note sent to the IDMD, for comments/suggestions which is in textual format, the letter number and letter date may be entered into the system through a GUI screen. 23. For the communication to GOI regarding suggestions/comments for savings note in textual format, the letter number and letter date may be entered into the system through a GUI screen. 24. For the Communication in textual form from this Section to the Budget Division, DEA, MOF providing suggestions for budget formulation process, the letter number and letter date may be entered into the system through a GUI screen. 1.1.4 Prerequisites / Precondition PDONDS does not contain the balances of the following loans. The details of the following loans need to be migrated into the system.
1.

T-Bill Data issued at PAD Kolkata and CAS needs to be migrated into PDONDS system.

2. The details of Special securities converted into market loans are to be maintained at CDD system, which can be viewed by the user as and when required. 2.4.2. Write Off Central Debt Divisions Write off module must fulfill the following requirements: Item Functions 1.1 Write off of the matured loans 1.2 Write off the current unclaimed securities 1.3 Maintenance of write of register 1.4 Readmission of the
TCS RBI Confidential

Descriptions Query/add/change/delete write off registers Query/add/change/delete write off registers Query/add/change/delete write off registers Query/add/change/delete write off registers
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CDD Computerization Project Central Debt Division written off loans

Functional Specifications Version 1.0

A. Write off of the matured loans 1) For preparing a statement at the beginning of the year, the following details can be directly picked up from the PDONDS system: a) b) c) d) e) f) g) Name of the Public Debt Office Nomenclature of the loan Balance Amount against loan Public Debt Office-wise Total amount Date of Issue loan-wise Date of maturity Due date of write off

2) For maintenance of write-off register, it is not available in the system currently but the format can be provided. If it is to be included in the system, then the following details can be directly picked up from PDONDS system for it: a) b) c) Nomenclature of loan Due date for write off Total amount to be written off Public Debt Office-wise

The following data may have to be entered through a GUI screen: a)


b)

Letter No. and the date of government concurrence Amount to be written off Public Debt Office wise Date of writing off Public Debt Office wise Detail of Public Debt Office form 131

c)
d)

3.

For the communication to receive the form 131 from PDOs, the

following data can be picked up from the PDONDS system. The following
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

data pertaining to form 131 can be picked up from PDONDS. CDD can dispense with from 131: a) b) c) d) 4. Nomenclature of the loan Break up of loan in the different holding type Outstanding amount Number of GP/Stock Certificate

Communication received from the Public Debt Office that there is The letter

no claim existing against the balance is in a textual form.

number and date may be entered into the system through a GUI screen.
5. Communication

sent to the CCA/AG 1 month before the write off seeking The letter number and date may be

their approval is in textual form.

entered into the system through a GUI screen.


6. For

the communication to the CCA/AG to confirm the balance is in

textual form, the letter number and date may be entered into the system through a GUI screen
7. For

the confirmation received from the CCA/AG for the proposed write

off is in textual form, the letter number and date may be entered into the system through a GUI screen.
8. For

the textual communication sent to the Public Debt Office/PAD to

furnish all the required details to the government concerned for enabling the reconciliation process, the letter number and date may be entered into the system through a GUI screen.
9. For

the copy of the note sent to the CCA/AG received from PDOs, the

following data can be directly picked up from the PDONDS system. The communication / report can be transferred to the reporting server:
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CDD Computerization Project Central Debt Division a) Nomenclature of the loan b) Date of writing off of the security c) Amount, with Public Debt Office, written off 10.

Functional Specifications Version 1.0

For the data sent to the government if there are any discrepancies

found during re-conciliation, the following data can entered through a GUI screen. The communication / report can be transferred to the reporting server. a) b) c) d)
11.

Year Month Public Debt Office name Outstanding Amount

For sending a note to the PDO Mumbai advising them to write off is in

textual form, the letter number and date may be entered into the system through a GUI screen. B. Write off the current unclaimed securities
1.

For the PDOs sending a statement, the following details can be a) Security No. b) Nomenclature of loan c) Amount

entered by authorized PDO user:

2.

For tracking and consolidating the receipts from all PDOs, the following a) Public Debt Office name
b)

data maintained by the Section can be entered by authorized PDO user: Current securities unclaimed for more than 20 years

c) Amount

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CDD Computerization Project Central Debt Division


3.

Functional Specifications Version 1.0

For the file maintained by the Section containing the consolidated a) b) c) d) Security No. Nomenclature of loan Amount Total amount

positions, the following data can be entered by authorized PDO user:

4.

For sending the textual communication to the Public Debt Office on

receipt of the statement, the letter number and date may be entered into the system through a GUI screen.
5.

Communication sent to the government to approve the write-off is in

textual form. The letter number and date may be entered into the system through a GUI screen. The communication / report can be transferred to the reporting server. Communication is also to be sent for publication in the gazette. 6. The communication received from the Government to approve write-off is in text format, so the letter number and date may be entered into the system through a GUI screen.

7.

For sending the textual communication to the PDO Mumbai to carry

out the write off, the letter number and date may be entered into the system through a GUI screen.
8.

The confirmation received from PDO Mumbai for write off is in textual

format, so the letter number and date and amount may be entered into the system through a GUI screen. If the data will be available in PDO-NDS than it can be captured from there.
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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

9. The details to be entered into the write-off register have the following data that can be picked up from the PDONDS system: a) b) Amount written off Public Debt Office-wise Date of writing off Public Debt Office-wise of Public Debt Office form 131

The following details may be entered through a GUI screen


a)Details

C. Re-admission of written off securities:


1.

Provision to be provided to PDO user to enter the following details

pertaining to Readmission of written of securities. Validation of written of amount is to be done in CDD module. These details will be captured in write-off register: a. Nomenclature of loan. b. c. admission. d. admission. e. Re-admission date.
2.

Amount. Letter number authorizing reDate of letter authorizing re-

Data relating to state compensation bond is to be incorporated in

the quarterly statements to various governments. Provision is to be provided to PDOs to enter the details of compensation bonds through a GUI. 1.1.5 Post conditions 1. CDD can dispense with PDO-131 as data pertaining to this is already captured in PDO-NDS mainframes

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CDD Computerization Project Central Debt Division Miscellaneous Activities

Functional Specifications Version 1.0

Other activities carried out by the Accounts module of CDD system are as follows:

1.2 Activities related to compensation bonds:


1)

CDD receives form PDO 273 from the PDOs every monthly and record the opening balance, bonds issued (number and amount), bonds cancelled (number and amount) and amount of principal reduced on account of payment and closing balance in the register maintained for the purpose. Provision to be given to PDOs to enter the details of form PDO 273. The details of form PDO 273 is to be entered manually by authorized Public Debt Office user through a GUI. The detail of Public Debt Office 273 is to be stored in CDD database and authorized CDD user can view the details in the report format. PDOs should be able to print the report as a copy of the same has to be forwarded to AG & Secretary (State Government). The following field is to be captured. a. b. c. d. e. f. g. h. i. Date Opening Balance Number of Bonds issued Bonds Issued Amount Number of Bonds Cancelled Bonds Cancelled Amount Principal Amount Reduced on account of payment of installment. Closing Balance Progressive Figures of Bonds Issued and cancelled so far i. ii. iii. iv. No. Of Bonds issued Bonds Issued Amount Number of Bonds Cancelled Bonds Cancelled Amount
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TCS RBI Confidential

CDD Computerization Project Central Debt Division v. Principal Amount Reduced

Functional Specifications Version 1.0

2)

The Section record data annually (previously it was quarterly) on the expenditure incurred with respect to the issue and management of compensation bonds, details of which are entered in the register maintained for the purpose of tracking. The new rate structure for management charges for compensation bonds which is applicable from 1st January 2008 is mentioned below PARTICULARS REPAYMENT OUTSTANDING BONDS NEW ISSUE RATE RS. 10/- FOR EVERY BOND REPAID. RS. 10/- FOR EVERY BOND OUTSTANDING AS ON JUNE 30, SUBJECT TO A MINIMUM AMOUNT OF RS. 10,000/- PER ANNUM. THE BANK RESERVES THE RIGHT TO SPECIFY ISSUANCE. BOND ISSUANCE CHARGES DEPENDING UPON THE VOLUME OF NEW

PDOs should have the option to capture the details for multiple bonds as some states have issued multiple compensation bond. Provision is to be given to PDOs to enter the details of Issue and management charges of compensation bonds through a GUI. The detail of Issue and management charges of compensation bonds is to be entered manually by authorized Public Debt Office user. The detail of Issue and management charges of compensation bonds is to be stored in CDD database and the CDD user can see the details in the report format. The reference number and date should be standardized so that it should be uniquely identified. The following field is to be captured.

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CDD Computerization Project Central Debt Division a. Instrument Nomenclature b. Date c. Reference Number and Date d. Amount Claimed e. Total amount claimed f. Amount reimbursed g. Total amount pending h. Reference number and date of advice i. Remarks
3)

Functional Specifications Version 1.0

Receives information from the PDOs half yearly (March and September) regarding the number of indents raised, number of bonds issued and amount. This information is recorded in the rough register maintained for the purpose. Provision to be given to PDOs to enter the details of indents raised, number of bonds issued and amount through a GUI. The detail is to be entered manually by authorized Public Debt Office user. The detail of indents raised / disposed, number of bonds issued and amount is to be stored in CDD database and the CDD user can view the details in the report format. The following field is to be captured.

a. Date b. By Balance as on i. ii. iii. i. ii. iii. No. Of Indents No. Of Bonds covered by indents Amount of Bonds No. Of Indents No. Of Bonds Required to be Issued Amount of Bonds

c. Receipt (To balance as on, new indents received wise)

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CDD Computerization Project Central Debt Division d.

Functional Specifications Version 1.0

Disposal (By bonds issued and dispatched, By indents returned under objection wise) i. ii. iii. No. Of Indents No. Of Bonds covered by indents Amount of Bonds No. Of Indents No. Of Bonds covered by indents Amount of Bonds

e.

Progressive Figures of Bonds Issued and Dispatched so far vi. vii. viii.

4)

The Section receives Notification from the State Governments, which it uses for reference as and when necessary. The notification would be part of generic Document Management module. No register is being maintained currently by the Section for tracking the Notifications so received. This results in extensive search when references to Notifications become inevitable. An on-online tracking system wherein not only the Notification details and but also the file wherein it is kept can be stored along with summary details of periodical amendments, will facilitate quick retrieval as a search operation could be provided using which the user can search the database for a Notification on various parameters i.e. Notification number, Notification date, Notification month, Notification year, Notification subject, etc. This can be achieved by a suitable document management system also.

1.3
1)

Report on Audit of Paid Vouchers: The Section receives half yearly - June and December end - a statement in PDO Form 218 on the audit of paid vouchers from all the PDOs. The paid vouchers relating to interest / installment payments made at the treasuries, branches of State Bank of India and Associate Banks in regard

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

to various State / Central Government market loans are received by the PDO via Audit Offices i.e. the respective Accountant General in case of State Government loans and the Pay & Account Officer, MOF in case of Central Government loans. This is used by the PDO to mark-off in their books and the loan balance (debt liability) with respect to the respective State Governments & Central Government is reduced. The Section on receiving the statement makes entry into the register maintained for tracking the same. The Section also keeps a track on the number of irregularities occurred and issues letters to the PDO asking for the action taken report in regard to the matter from time to time. Provision to be given to PDOs to enter the details of the statement on the audit of paid vouchers through a GUI. The detail is to be entered manually by authorized Public Debt Office user. The detail of the audit of paid vouchers is to be stored in CDD database and the CDD user can view the details in the report format. The Screen design should be similar to PDO-218. The following field is to be captured. a. Name of the Accountant General b. Total number of vouchers received during the half year (as per covering schedules received from the concerned authority. c. Name of Public Debt Office d. Date of Letter e. Balance of vouchers of the previous half year I. II. I. II. I. To be posted To be checked Posting Checking Posted
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f. Total number of vouchers for

g. Work done during the half-year

TCS RBI Confidential

CDD Computerization Project Central Debt Division II. I. II. checked To be posted To be checked

Functional Specifications Version 1.0

h. Arrears of work to be done at the end of the half year

i. Remarks (indicate the half year upto which work is complete) In case of Details of irregularities in case of paid vouchers detected and recorded by the Public Debt Office the following field needs to be captured. j. Nature of irregularity k. No. of irregularities outstanding as at the beginning of the half year l. No. of irregularities detected during the half year m. No. of irregularities settled during the half year I. II. I. II. o. Remarks In case of Details of paid interest vouchers returned to treasury officers for reconciliation of discrepancies. p. Total no of vouchers q. No. of vouchers sent by ordinary post r. No. of vouchers sent by registered post s. No. of vouchers sent lost through post t. Remarks of previous half year of this half year of previous half year of this half year

n. No. or irregularities outstanding

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CDD Computerization Project Central Debt Division 1.3.1 Historical data maintenance

Functional Specifications Version 1.0

The data regarding to few other bonds and few pre independence securities will be maintained as historical data.

Other Bonds: There were certain bonds, which were issued and serviced in the past by RBI on behalf of the GOI. These bonds were issued for meeting certain specified objectives of the GOI at the material time and all the schemes under which these bonds were issued have since been closed and the bonds matured long back. However, some balances in respect of some of these bonds are reported to be still outstanding and hence the proposal to include these in the computerized system being contemplated for processing the sections activities. Following details of will be entered for the bonds that are not present in the PDONDS system. 1. 2. 3. 4. 5. 6. 7. 8. Nomenclature New Issues Repayment Closing Balance ISIN No Loan code Date of Issue Date of Interest payment

The transactional data processing like new issues, repayments pertaining to the bonds will be provided to the CDD and PDOs users under the Historical data maintenance module. Indo Pak securities and Securities whose balances are held at SBI London: These Indo Pakistan securities and the securities whose balances held at SBI London are given below:
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CDD Computerization Project Central Debt Division 1. 3% Loan 1896 97 2. 3% Conversion Loan 1946

Functional Specifications Version 1.0

The above securities data is not present in the PDONDS system. Provision will be made in the CDD system for the PDO users (PDO Calcutta, PDO Mumbai) to enter the details of the securities along with their balances. PDO users will be given the provision to enter the balances held at Pakistan and SBI London (obtained from PDO Calcutta) Following details will be entered for these securities that are not present in the PDONDS system. 1. Nomenclature 2. New Issues 3. Repayment 4. Closing Balance 5. ISIN No 6. Loan code 7. Date of Issue 8. Date of Interest payment The transactional data processing like new issues, repayments pertaining to the securities will be provided to the CDD and PDOs users under the Historical data maintenance module.

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CDD Computerization Project Central Debt Division

Functional Specifications Version 1.0

APPENDIX I: ACRONYMS AND ABBREVIATION


The following table lists the acronyms and abbreviations used in this document.
Abbreviations Description

CDD CCIL CDBMS CGSEC DGBA DIT IDMD NDS PDO SG SEC SGL IT MVC J2EE

Central Debt Division Clearing Corporation of India Limited Central Database Management System Central Government Securities Department of Governments and Bank Accounts Department of Information Technology Internal Debt Management Department Negotiated Dealing System Public Debt Offices State Government Securities Subsidiary General Ledger Information Technology Model-View-Controller Java 2 Enterprise Edition

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