Comprehensive Anti-Gang Initiative Youth Prevention Services Request for Proposal

PROPOSAL DUE DATE AND TIME: JULY 1, 2011, NOON CENTRAL TIME
A pool of Comprehensive Anti-Gang Initiative (CAGI) grant funds is available to support new youth anti-gang prevention programs in selected target areas in the Chicago Police Department’s 9th and 10th Districts. The following is available for each of the districts: 9th District - $30,000 10th District - $68,786 The minimum grant proposal budget amount is $10,000. Each grant proposal budget may not exceed the amount available for the district for which the services are proposed. There is no matching funds requirement. These funds will be available through interagency agreements between the selected agencies and the CAGI fiscal agent, the University of Illinois. Each agreement will have a performance period of 5.5 months, running September 1, 2011 through February 15, 2012. Agencies receiving these funds will be required to submit fiscal and data reports to the Institute for Public Safety Partnerships at the University of Illinois at Chicago as well as summary reports at the end of the grant period of performance. Federal funds may not be used to supplant or replace existing resources, and may only support new expenses not previously budgeted for this activity. CAGI The Justice Department’s Comprehensive Anti-Gang Initiative (CAGI) is designed to establish a comprehensive anti-gang prevention and enforcement program in communities experiencing a significant gang problem. CAGI incorporates prevention, enforcement, and reentry efforts to address gang membership and gang violence at every stage. This initiative is designed to combine prevention activities which address the personal, family, and community factors that contribute to juvenile delinquency and gang activity, with enforcement efforts focusing on the most significant violent gang offenders, as well as with reentry assistance programs that will provide transitional housing, job readiness and placement assistance, and substance abuse and mental health treatment for ex-offenders reentering society.
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The funding available through this solicitation is designed to support one or more projects for youth at risk of gang involvement in each of the selected target areas in the Chicago Police Department’s 9th and 10th Districts. Applicants are strongly encouraged to consider proposing projects that make use of evidence-based and promising practices. For the purposes of this solicitation, evidence based means a program [or strategy] that is theory driven, has activities/interventions related to the theory of change underlying the program model, has been well implemented, and has produced empirically verifiable outcomes, which are assumed to be positive. For a review of some youth prevention evidence based practices please see the Office of Juvenile Justice Delinquency Prevention’s Model Programs Guide (MPG) at http://www.ojjdp.gov/mpg/ CAGI Target Areas Proposed Programs must impact youth at-risk of gang involvement in, or within close proximity to, the following geographic areas: In the 9th Police District, 43rd Street to 55th Street, Racine to Western In the 10th Police district, Roosevelt to 18th Street, Pulaski to Albany Required Proposal Materials Proposal materials must be submitted electronically no later than NOON, central time on Friday, July 1, 2011 by emailing all required documents to igpauic@gmail.com. Incomplete or late proposals will not be reviewed. Hard copy proposals will not be reviewed. Complete proposals must include all of the following documents, fully completed and signed: • • • • • • Completed proposal cover pages Completed proposal narrative (Exhibit A) Completed proposal budget (Exhibit B) Completed and signed federal debarment certification Completed and signed federal Civil Rights certification Completed and signed federal EEOP certification Application Requirements for All Agencies All applicants must meet the following requirements which the fiscal agent must be able to verify: • Supply a valid Federal Employer Identification Number (FEIN)
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Supply a current Dunn and Bradstreet Universal Numbering System (DUNS) number. Please see www.dunandbradstreet.com or call 1-866-705-5711 to obtain a DUNS number. Supply a current Central Contractor Registry (CCR) expiration date. Information about registration procedures can be accessed at www.ccr.gov or by calling 1888-227-2423. Supply a current Commercial and Government Entity (CAGE) Code. The CAGE Code request process is incorporated into the CCR registration. Supply a completed federal form W-9 or document that the applicant agency has received payment from the State of Illinois within the last two years. Download the fill-able form at: http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3 If applicant does not already have an assigned University of Illinois Vendor Number, then applicant must complete and submit a signed University of Illinois Information Sheet. Download the fillable form at: http://www.obfs.uillinois.edu/common/pages/DisplayFile.aspx?itemId=917070 Additional Application Requirements for Non-Profit Agencies

In addition to the requirements detailed above, applicants which are non-profit agencies must also meet the following requirements which the fiscal agents must be able to verify:

Supply a copy of letter from the federal Internal Revenue Service which documents that applicant agent has federal tax-exempt status. This letter must be dated no later than July 1, 2006. Supply documentation that the applicant agency has registered as a non-profit corporation with the State of Illinois and has current good standing in that registry. Proposal Review and Selection

Proposals will be reviewed by fiscal agent representatives for allowability and then scored by a panel of representatives of the voting members of the PSN/CAGI task force. The highest ranking projects will be funded. The panel and fiscal agents reserve the right to request additional or clarifying information from agencies which have submitted complete applications by the deadline, and reserve the right to request revised proposals from the agencies selected for funding. All applicants will be notified of the outcome of this selection process no later than August 1, 2011. Additional Requirements Program funding will be made available through interagency agreements between the funded agencies and the University of Illinois. By entering into these agreements, funded agencies agree to comply with all federal requirements applicable to Office of Justice Programs award 08-PG-BX-0007. Availability of application materials
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Application materials may be downloaded at www.PSNChicago.org or may be requested via email to Robert Boehmer at igpauic@gmail.com. RFP Timeline Event Release of RFP Proposal due Applicants notified of funding decisions Negotiation of contracts commences Programs begin Program site visits First data and fiscal reports due to Fiscal Agent Second data and fiscal reports due to Fiscal Agents Programs End Final fiscal and progress reports due to Fiscal Agents Closeouts complete Date June 1, 2011 Friday, July 1, 2011 – NOON, Central Time August 1, 2011 August 1, 2011 September 1, 2011 September 2011 to February 2012 October 15, 2011 The 15th of each month February 15, 2012 March 1, 2012 March 15, 2012

More information is available by calling Robert Boehmer at 312-355-1753 or emailing igpauic@gmail.com.

Proposal Scoring A panel of CAGI representatives will review and score all proposals received under this solicitation according to the following criteria: Criteria Completeness/compliance with guidelines Description of the problem Proposed program as a solution Implementation Plan Budget Total Bonus Points: Evidenced-Based Program The highest scoring proposals will be selected for funding.
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Available Points 20 20 20 20 20 100 10

Budget Instructions The proposal budget is an Excel file that must be submitted via email only. The most important rule to remember when developing the proposal budget is that these funds may only pay for new expenses and may not be used for any existing costs. The Budget file has three tabs, titled B1, Budget detail, and Fringe Benefit Worksheet. Gray shaded cells contain formulas. Please do not type in these boxes. B1: B1is the budget summary page. There are two cells, the agency name and the total federal amount, that are highlighted in yellow that should be completed. Budget Detail: The Budget Detail tab has six pages. A sample budget is attached. Budget Narrative: On each budget detail page, please be sure to use the lines at the bottom of the page to provide a short budget narrative for each line item that includes why this expenses is necessary for program implementation and stating the calculation for each line item cost. Not applicable: Please also be sure to write “not applicable” on any page for which there are no proposed costs. Personnel Please detail the costs of any personnel that will be hired for this project or current parttime employees who will work additional hours that will be charged to the grant program. Use a different line for each new job title, providing the hourly salary, number of months on the program and the percentage of time this position will work on this project. Equipment Equipment is defined as materials with a unit cost of $250 or more. Equipment charged to the agreement must be necessary to the implementation of the program. Equipment is defined as materials with a unit cost of $250 or more. Three bids or cost comparisons must be obtained for each piece of equipment purchased. For example, if an after school youth recreation program is proposed and seeks to purchase two portable basketball backboards, three estimates of the cost of the backboards should be obtained by calling three different vendors or reviewing ads advertising that equipment. This information should be retained in program files. If the lowest price for the equipment needed is $300 each, the budget should detail Portable basketball backboards, 2 @ $300 for a total estimated cost of $600.
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Pro-rated costs: The cost of a piece of equipment may be pro-rated or shared between the funded program and another project. Using the example above, if the portable basketball backboard will be purchased to be used 20 hours per week for program participants and 20 hours per week by another agency program, the cost of the backboard should be charged 50% to the funded program and 50% to the other agency project. Commodities Commodities are consumable supplies with a unit cost under $250. Office supplies, plaques and trophies and sports equipment such as basketballs and footballs are commonly charged commodities. Travel Mileage reimbursements for staff funded by this program may be budgeted at 50 cents per mile. Staff may only reimbursed for the mileage incurred traveling in their personnel not an agency vehicle while implementing the program and may not be charged for regular staff travel to their place of employment. Funded agencies must keep detailed trip by trip records of mileage charged to the agreement. Sample mileage reimbursement forms are available from the fiscal agent for successful applicants. Participant travel expenses such as CTA passes or van rentals to transport groups of participants may also be charged to the agreement. Funded agencies must keep detailed records of the distribution of transit passes and receipts for other travel costs charged to the agreement. Contractual Contractual expenses include such items as speakers or trainers or other contractual service providers. All contracts must be procured in a manner that maximizes competition so the funded agency must be able to provide that contractual cost are not larger than the usual and customary fees charged for the services provided. For example, a trainer who usually charges $200 per day for computer classes may not charge bill the agreement more than $200 per day. Fringe Benefit Worksheet The Fringe Benefit Worksheet details Social Security, insurance and pension costs that will be charged to the agreement for the staff members funded through this project and which are detailed on the Personnel page on the Budget Detail tab. As on the Budget Detail tab, cells shaded gray contain formulas. Please do not write in these cells.

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