DSS Emergency Shelter Utilization Report

CT HMIS Reporting Demo - Emergency Shelter(465)
Program Details Type of Program # of Units # of Beds COC Code Bedlist Used 2 19 Report Date Range Report Start Date: Report End Date: Effective Date:

Report Version: 2011.05.23

6/1/11 6/12/11 6/13/11 12 228 24

# of Nights CT HMIS Reporting Demo - ES - BEDLIST 1(272) Bed Nights Available Unit Nights Available

Utilization and Data Quality
A B N/A - No Households Unit Nights Used: Unit Nights Unit Nights Utilization Rate Utilization Rate C D

0
Bed Nights Used: Bed Nights Utilization Rate A B

100%
All Clients: HUD UDE DQ Score

100%
Only Adults: DSS DQ Score

Utilization of beds based shelter bedlists, utilization is based on Number of Beds available over the given reporting period vs number of nights the bed was in use. Utilization of units based shelter bedlists, utilization is based on Number of Beds available over the given reporting period vs number of nights the unit was in use. For Families, a count of families is determined by the presense of a Head of Household (HoH). If no Heads of Household are present, no Unit Utilization (B) will be provided. % of HUD Universal Data Elements missing without a valid reason. These elements include Age, Gender, Ethnicity, ect. % of DSS data elements missing without a valid reason. These elements include Reasons for homelessness, etc

C D

Clients Served
E F G H

0
Single Adults Served E F G H

0
Families Served

0
Adults

0
Minors

Singles served is determined by total Adult inviduals given a service that is NOT associated with a specific household through a shared service. Families served is determined by the number of distinct heads of households being served. Age is determined by looking at the Date of Birth and comparing it to the START date of the report to produce an age. Age is determined by looking at the Date of Birth and comparing it to the START date of the report to produce an age. I J K L

0
New to Shelter I J K L

22
Unmet Requests for Service

0
First Time Homeless

0
Chronically Homeless

Clients not previously given a shelter stay in HMIS prior to this reporting period. DUPLICATED count of clients with an unmet request for shelter services for the report period. Number of clients who state this was their first time homeless. Chronically Homelesss" is determined by "Do you have a disability of long duration?" = "Yes", "How long since you had a home/perm place to live?" being 1 year or greater and "In last 3 yrs, # of homeless eps.

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11
# of Beds (Start of Report Period) 19 x Nights from Start to End of period 12 = Bed Nights Available (BNA) 228 Bed Night Utilization Rate (BNU * 100 / BNA) 0

Bed Nights Used (BNU) 0

# of Units (Start of Report Period) 2 x

Nights from Start to End of period 12 =

Unit Nights Available (UNA) 24

Unit Nights Used (UNU) N/A - No Households

UNIT Night Utilization Rate (BNU * 100 / BNA) N/A - No Households

Prompt URL

Shelter Stay

Report Stay

A Bed Nights Used

B Unit Nights Used N/A

C

D

E

F

G-H Age at Report Start

K 1st Home less No

L

Client Uid

Client Name / Link

Checkin Date

Checkout Date

Service Group ID

Report Start Date

Report End Date

UDE % 100%

DSS % 100%

Single Adult No

HoH

Chron Home

Client Detail: 1/1

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11
Contributing Factors to Homelessness Criminal Justice Involvement Disaster Survivor Household Composition Change Ever experienced interpersonal violence Can no longer live with family/friend/other Legal eviction or foreclosure Physical health affects income and/or housing Any history of mental health issues? Currently employed Expenses Exceed Income Any history of substance use issues? Yes 0 0 0 0 0 0 0 0 0 0 0 No 0 0 0 0 0 0 0 0 0 0 0 Client doesn’t know or refused* 0 0 0 0 0 0 0 0 0 0 0 Data not entered 0 0 0 0 0 0 0 0 0 0 0

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Contributing Factors

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 1. Age Groups
Comments: All clients, age determined as of start date of the reporting period.

Age Groups Children 0-5 6-11 12-17 Sub-Total / Total Youth Age 18-21 22-24 Sub-Total / Total Adult Age 18-30 31-50 51-61 62+ Sub-Total / Total Data not entered Client Total

Client Count

0 (%) 0 (%) 0 (%) 0 (%)

0 (%) 0 (%) 0 (%)

0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) (%)

Table 2. Gender of Adults
Comments: All clients, most current data per client record as of effective date. Only shows adult clients.

Gender Male Female Transgendered* Other* Data not entered Client Total

Client Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab A - Age and Gender

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 3. Primary Race Recorded
Comments: Primary race recorded. All clients, most current data per client record as of effective date.

Client Count Black or African American (HUD) White (HUD) Asian / Pacific Islander* Client doesn’t know or refused * Data not entered Client Total 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Table 4. Served in the U.S. Military
Comments: ADULT clients, most current data per client record as of effective date.

Client Count Yes No Client doesn't know or refused* Data not entered Client Total 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab B - Race and Veteran

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 5. Education
Comments: Adult clients, most current data per client record as of effective date.

Client Count Less than high school* Some high school* High school diploma/GED* Some College/Degree* Client doesn't know or refused* Data not entered Client Total 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Table 6. Households with Children Under 18
Comments: ADULT clients, most current data per client record as of effective date. Section A displays the answer to "Where Child(ren) staying with you at the shelter?". Section B looks at the Household Relationship Type.

Where Child(ren) staying with you at the shelter?
Yes No Client doesn't know or refused Data not entered Client Total

Section A Client Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) Single Individual Couples With No Children Female Single Parent Grandparent(s) and Child Male Single Parent Two Parent Family Other Client Total

Section B Household Type Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab C - Education and Household

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 7. Income Sources
Comments: ADULT clients, most current data per client record as of effective date.

Income Sources

Client Count (%)

Income Received Last 30 Days
Yes No Client doest know or refused Data not entered Client Total

Client Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Client Total

0 (%)

Table 8. Non-Cash Benefits Received in Last 30 Days
Comments: ADULT clients, most current data per client record as of effective date.

Non-Cash Benefit Sources

Client Count (%)

Non-cash benefit received in the past 30 days?
Yes No Client does't know or refused Data not entered Client Total

Client Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Client Total

0 (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab D - Income and Non-Cash

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 9. Living Situation / Length of Stay
Comments: ADULT clients, most current data per client record as of effective date.

Emergency shelter, including hotel or motel paid for with emergency shelter voucher(HUD) Transitional housing for homeless persons (including homeless youth) (HUD) Permanent housing for formerly homeless persons(such as SHP, S+C, or SRO Mod Rehab)(HUD) Psychiatric hospital or other psychiatric facility (HUD) Substance abuse treatment facility or detox center (HUD) Hospital (non-psychiatric) (HUD) Jail, prison or juvenile detention facility (HUD) Private housing (non-subsidized)* Staying or living in a family member/friend's room, apartment or house * Private housing (subsidized)* Foster care home or foster care group home (HUD) Place not meant for habitation inclusive of 'non-housing service site(outreach programs only)'(HUD) Safe Haven (HUD) Owned by client, with housing subsidy (HUD)

0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

0 (%) 0 (%) 0 (%)

Other* No data entered Client Total

0 (%) (%) 0 (%)

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 10. Disability of long duration
Comments: ADULT clients, most current data per client record as of effective date.

Do you have a disability of long duration?
Yes No Client doesn't know or refused Data not entered Client Total

Client Count 0 (%) 0 (%) 0 (%) 0 (%) 0 (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab F - Disability

Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 11. Zip Codes
Comments: All Clients, Zip code of last permanent address.

Zip Code

Client Count (%)

Count:

0 (%)

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab G - Disability

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Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Table 12. Exit Destinations
Comments: Exit Destination totals. Please note each client may have several destinations over the report period, but is only counted one per EACH destination. Exit Destinations Deceased (HUD) Don't Know (HUD) Emergency shelter, including hotel or motel paid for with emergency shelter voucher (HUD) Foster care home or foster care group home (HUD) Hospital (non-psychiatric) (HUD) Hotel or motel paid for without emergency shelter voucher (HUD) Jail, prison or juvenile detention facility (HUD) Other (HUD) Owned by client, no housing subsidy (HUD) Owned by client, with housing subsidy (HUD) Permanent supportive housing for formerly homeless persons(such as SHP, S+C, or SRO Mod Rehab)(HUD) Place not meant for habitation (e.g., a vehicle or anywhere outside) (HUD) Psychiatric hospital or other psychiatric facility (HUD) Refused (HUD) Rental by client, no housing subsidy (HUD) Rental by client, other (non-VASH) housing subsidy (HUD) Rental by client, VASH Subsidy (HUD) Safe Haven (HUD) Staying or living with family, permanent tenure (HUD) Staying or living with family, temporary tenure (e.g., room, apartment or house)(HUD) Staying or living with friends, permanent tenure (HUD) Staying or living with friends, temporary tenure (e.g., room apartment or house)(HUD) Substance abuse treatment facility or detox center (HUD) Transitional housing for homeless persons (including homeless youth) (HUD) Client Count 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab H - Exit Destinations

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Printed :6/13/11

DSS Emergency Shelter Utilization Report Reporting Period: 6/1/11 -- 6/12/11 Additional Information
General Instructions Report Schedule Reports Needed This report should be run on a monthly basis with a monthly date range, and on a quarterly basis with a quarterly date range. Starting from the start of the grant year. Reports are needed for each DSS ES contract. If you have two contract numbers, you should run two reports. The exception is when you serve both individuals and families under the same contract. In such cases you should run a separate report, using only the bed list for the family beds or only the bed lists of the individuals beds.

Summary Page Items # of Bed Nights Available # of Unit Nights Available Total Nights A - Bed Nights Utilization Rate B - Unit Nights Utilization Rate Total nights* available x Number of beds. Total nights* available x Number of Units. Total Nights is number of nights between start and end date + 1. Total Bed nights Used X 100 / Total Bed Nights Available. Total Bed nights Used X 100 / Total Unit Nights Available.

Report Prompt Description & Instructions # of Units Number of Units of Family Housing at the start of the reporting period. i. If a unit typically accommodates (2) two families, that apartment unit should count as (2) two units for report purposes. So if your Family housing can accommodate two (2) families per room/apartment and you have 4 units. You would have eight (8) units at the start of the period. ii. If this provider serves individuals, and the beds are barrack style. Supply the number of distinct rooms/areas that house beds # of Beds Number of beds at the start of the reporting period. i. Do NOT include oveflow beds ii. Do NOT include Cribs or Additional Cots that are added During the Report Period iii. DO include seasonal beds , that have planned increased capacity during a period. Example: If you always add a set number of beds to the Number of total beds in your shelter for the winter period. Effective Date Bedlists Used Show Client Name Report Items CoC Code The Continuum of Care code provided by HUD, as configured in your provider settings. Date on which data is looked at, use the last date of the reporting period PLUS one day. This should match your "Report End Date PLUS one day" prompt. Choose the bedlist(s) to run this report on. You may choose one or more bedlists, but should not mix bedlists intended for individuals and families. Prompt that allows client names to either be hidden or shown on the report. Defaults to Hidden on every run.

Prepared by CT Coalition to End Homelessness DSS Emergency Shelter Utilization Report Tab G - Disability

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Printed :6/13/11